of 281

47259273 SAP Certification Exam Full Material

Published on May 2016 | Categories: Documents | Downloads: 12 | Comments: 0
362 views

SAP Ceretifiaction

Comments

Content


Overview of ERP
SAP Introduction
What is SAP Landscape
SAP General FAQ
Basic System Navigation
Question
SAP R3 Transaction Codes
SAP R3 Tables
mySAP Certification -
Criteria
SAP Logistics Modules
Material Management
Logistics Execution
Warehouse Management
Sales and Distribution
Production Planning and
Control
Quality Management
Plant Maintenance
Project System
SAP Financial Modules
Financial Accounting and
Controlling
SAP Human Resources
Personnel Management
System Administration
SAP Basis Components
Administration In SAP
ABAP Workbench
ABAP Programming Hints
BDC Programming Tips
ABAP Functions Examples
BAPI Programming
ABAP Questions
SAP Forms
Sapscripts
SmartForms
SAP Functional vs ABAP
Generic SAP Topics
SAP Tickets - What Is That?
What Is Maintaining SLA
What Are Functional
Specification?
Role of a SAP Functinal
Consultant
Role of SAP Consultant In Testing
Roles and Responsibilities of End
Users
What Are SAP End User Manual
The top ten IT skills to have for
the next few years
Mini SAP System Requirement
and How to Get It
What Is User Specific Parameter
Implementing SAP R 3
Successfully Implementing SAP
ABAP/4 FAQ
- Data Dictionary
- Reporting
- Data Modeler
- Dialog Programming
- SQL/Performance
- SAPscripts
- User Exits
- Workbench Organizer
- Sample Exam Questions
Cross-Applications Components
Business Information Warehouse
Advanced Planner and Optimizer
SAP Business Workflow
Handling Units Management
Document Management System
SAP Books and eBooks
Sams Teach Yourself SAP
in 24 Hours (3nd Edition)
SAP NetWeaver For
Dummies
Supply Chain Management
Based on SAP Systems
... browse more SAP Books
New SAP Tips Just Arrived
Extracting Data of Workflow
Log
What Is SAP Service
Management
PP/DS Planned Order From
APO To ECC
Explanation Of LSO
Transaction Codes
Exchange Rate Billing
Documents
Rebate Management Tables
Used
Datasource Change Owner
Done By Who
Options To Handle
Manufacturing Materials
Restrict Specific Programs In
SA38 and SE38
Major Area In Extended
warehouse Management
Check for Partner on Equipment
Master (IE01)
Training
Learning ABAP or SAP
Application
SAP Jobs Forum for SAP
Recruiter
and Jobs Seekers
SAP Jobs Opportunity
SAP Links
Links of SAP websites
SAP Data Migration with LSMW
Computer Aided Test Tool
Customer Relationship
Management

Production Planning Process
Industries Flow
Customer User Exit For Billing
Explanation Of Purchasing Info
Record
Re-run Released Cost Estimate
For Material
Network Scheduling In Project
System
Documenting HR Rules And
Schemas
Control Of Expiry Date For
Inspection
Retro Billing And Self-Billing
Miscellaneous Contents
Oracle Database, SQL, Application, Programming Tips
Java Programming Hints and Tips
Unix System Administration Hints and Tips
Linux Administration Hints and Tips

SAP was founded in 1972 in Walldorf, Germany. It stands for Systems, Applications
and Products in Data Processing. Over the years, it has grown and evolved to become
the world premier provider of client/server business solutions for which it is so well
known today. The SAP R/3 enterprise application suite for open client/server systems
has established a new standards for providing business information management
solutions.
SAP product are consider excellent but not perfect. The main problems with software
product is that it can never be perfect.
The main advantage of using SAP as your company ERP system is that SAP have a
very high level of integration among its individual applications which guarantee
consistency of data throughout the system and the company itself.
In a standard SAP project system, it is divided into three environments, Development,
Quality Assurance and Production.
The development system is where most of the implementation work takes place. The
quality assurance system is where all the final testing is conducted before moving the
transports to the production environment. The production system is where all the
daily business activities occur. It is also the client that all the end users use to perform
their daily job functions.
To all company, the production system should only contains transport that have
passed all the tests.
SAP is a table drive customization software. It allows businesses to make rapid
changes in their business requirements with a common set of programs. User-exits
are provided for business to add in additional source code. Tools such as screen
variants are provided to let you set fields attributes whether to hide, display and make
them mandatory fields.
This is what makes ERP system and SAP in particular so flexible. The table
driven customization are driving the program functionality instead of those old
fashioned hard-coded programs. Therefore, new and changed business requirements
can be quickly implemented and tested in the system.
Many other business application software have seen this table driven customization
advantage and are now changing their application software based on this table
customizing concept.
In order to minimized your upgrading costs, the standard programs and tables
should not be changed as far as possible. The main purpose of using a standard
business application software like SAP is to reduced the amount of time and money
spend on developing and testing all the programs. Therefore, most companies will try
to utilized the available tools provided by SAP.
What is Client? What is the difference between Customization and
Configuration?
The difference between cutomizing and configuration is:
- CONFIGURATION: we will configure the system to meet the needs of your
business by using the existing data.
- CUSTOMIZING: we will customise or adapt the system to your business
requirements, which is the process of mapping SAP to your business process.
- CLIENT: A client is a unique one in organizational structure, can have one or more
company codes. Each company code is its own legal entity in finance.
Configuration vs. Customization
When considering enterprise software of any type, it is important to understand the
difference between configuration and customization.The crux of the difference is
complexity. Configuration uses the inherent flexibility of the enterprise software to
add fields, change field names,modify drop-down lists, or add buttons. Configurations
are made using powerful built-in tool sets. Customization involves code changes to
create functionality that is not available through configuration. Customization can be
costly and can complicate future upgrades to the software because the code changes
may not easily migrate to the new version.Wherever possible, governments should
avoid customization by using configuration to meet their goals.Governments also
should understand their vendor's particular terminology with regard to this issue since
words like "modifications" or "extensions" often mean different things to different
vendors. *-- Sivaprasad, Sonali Sardesai
What is SAP R3?
We know that SAP R/3 is software, it particular it is client-server software. This
means that the groups/layers
that make up a R/3 System are designed to run simultaneously across several separate
computer systems.
When you install Microsoft Excel on your PC, each component of Excel (printing
components, graphing components, word processing components, and etc.) is stored,
managed, and processed via the hardware of your PC. When a company installs
SAP¶s software each component (or "layer´ in R/3¶s case) is stored, managed, and
processed via the hardware of separate and specialized computer systems. Each of the
various layers is capable of calling upon the specialty of any of the other installed
layers in order to complete a given task.
Those components/layers that are requesting services are called ³clients´, those
components/layers that are providing services are called ³servers´. Thus the term -
³client/server´. *-- Shailesh Kumar ([email protected])
What is meant by SAP ECC?
SAP is an ERP (Enterprise Resource Planning) module, ECC is the version of SAP,
like 4.6, 4.6c and 4.7 in that series new version is ECC-6. Its known as Enterprise core
component.
What is SAP Landscape?
By: Kunal
Landscape is like a server system or like a layout of the servers or some may even call
it the architecture of the servers viz. SAP is divided into three different lanscape DEV,
QAS and PROD.
- DEV would have multiple clients for ex: 190- Sandbox, 100- Golden, 180- Unit
Test.
- QAS may again have mutiple clients for ex: 300- Integration Test, 700 to 710
Training.
- PROD may have something like a 200 Production.
These names and numbers are the implementer's discreet on how they want it or they
have been using in their previous implementations or how is the client's business
scenario.
Now whatever you do in the Sandbox doesn't affect the other servers or clients.
Whenever you think you are satisfied with your configuration and you think you can
use it moving forward, you RE-DO it in the golden client (remember, this is a very
neat and clean client and you cannot use it for rough usage). As you re-do everything
that you had thought was important and usable, you get a transport request pop up
upon saving everytime. You save it under a transport request and give your
description to it. Thus the configuration is transported to the Unit Test client (180 in
this example).
You don't run any transaction or even use the SAP Easy Access screen on the 100
(golden) client. This is a configuration only client. Now upon a successful tranport by
the Basis guy, you have all the configuration in the Testing client, just as it is in the
Golden client. The configuration remains in sync between these two clients.
But in the Testing client you can not even access SPRO (Display IMG) screen. It's a
transaction only client where you perform the unit test. Upon a satisfactory unit test,
you move the good configuration to the next SERVER (DEV). The incorrect or
unsatisfactory configuration is corrected in Golden (may again as well be practised in
the sandbox prior to Golden) and accordingly transported back to 180 (Unit Test) until
the unit test affected by that particular config is satisfactory.
The Golden client remains the 'database' (if you wanna call it that) or you may rather
call it the 'ultimate' reference client for all the good, complete and final configuration
that is being used in the implementation.
In summary:
Landscape : is the arrangement for the servers
IDES : is purely for education purpose and is NOT INCLUDED in the landscape.
DEVELOPMENT ---> QUALITY ----> PRODUCTION
DEVELOPMENT : is where the the consultants do the customization as per the
company's requirement.
QUALITY : is where the core team members and other members test the
customization.
PRODUCTION : is where the live data of the company is recorded.
A request will flow from Dev->Qual->Prod and not backwards.
1. Sandbox server: In the initial stages of any implementation project, You are given a
sandbox server where you do all the configuration/customization as per the companies
business process.
2. Development Server: - Once the BBP gets signed off, the configuration is done is
development server and saved in workbench requests, to be transported to Production
server.
3. Production Server: This is the last/ most refined client where the user will work
after project GO LIVE. Any changes/ new develpoment is done is development client
and the request is transported to production.
These three are landscape of any Company. They organised their office in these three
way. Developer develop their program in Development server and then transport it to
test server. In testing server tester check/test the program and then transport it to
Production Server. Later it will deploy to client from production server.
Presentaion Server- Where SAP GUI have.
Application Server - Where SAP Installed.
Database Server - Where Database installed.
What is the meaning of "R" in R/3 systems?
R/3 stands for realtime three tier architecture. This is the kind of architrecture SAP
R/3 system has.
R/3 means three layers are installed in Different system/server and they are connected
with each other.
1) Presentation
2) Application
3) Database
Why do we call client 000 as golden client?
Golden client contains all the configuration data and master data so some extent. All
the configuration settings are done in golden clients and then moved to other clients.
Hence this client acts as a master record for all transaction settings, hence the name
"Golden Client".
What SPRO stands for?
SPRO stands for SAP Project Reference Object
.
It is used to configure the setting as per your client requirement by using the standard
setting present in the system. This where you can do all the SAP configuration work.
It is also known as the Configuration Menu.
What is full form IMG and SPRO? How are they different from each other?
IMG :- Implementation Guide.
SPRO :- SAP Project Reference Object.
SPRO------>IMG.
Type in the T-Code SPRO under That got to Main Menu which is IMG.
SPRO is basically used to organize the consultant customizing during the SAP Project
Phrase.
How to close a window?
If we want to stop a transaction in the middle, Right click on the end button (X) on the
top right corner of the window. Then select "stop transaction".
As we dont have STOP icon as we have in WINDOWS, this will help in the same
way.
Its a very small tip, but will help a lot.
Tips by : Bhaskar
Name two ways to start a transaction.
- Dynamic Menu
- Command Field
Why do you create user-specific parameters?
They supply defaults to R/3 fields. If a field is indicated, the system automatically fills
in default value. Depending on the field definition, the entry can also be replaced with
a value entered by the user. (Concept of PARAMETER ID)
Name the three different kinds of messages in the R/3 system. What is the
difference between them?
A message can have five different types. These message types have the following
effects during list processing:
A (=Abend):
The system displays a message of this message type in a dialog window. After the
user confirms the message using ENTER, the system terminates the entire transaction
(for example SE38).
E (=Error) or W (=Warning):
The system displays a message of this message type in the status line. After the user
chooses ENTER, the system acts as follows:
While creating the basic list, the system terminates the report.
While creating a secondary list, the system terminates the corresponding processing
block and keeps displaying the previous list level.
I (=Information):
The system displays a message of this message type in a dialog window. After the
user chooses ENTER , the system resumes processing at the current program position.
S (=Success):
The system displays a message of this message type on the output screen in the status
line of the currently created list.
What is a data dictionary or repository?
Central catalog that contains the descriptions of an organization's data and provides
information about the relationships between the data and its use in programs and
screens.
The data descriptions in a Data Dictionary is also called metadata, i.e., data that
describes other data.
The ABAP/4 Dictionary stores system-wide data definitions. When you create a new
data definition, the Dictionary tool does all the processing necessary to create the
definition. You can use the Dictionary tool to look up the "definition" of objects in
your R/3 System.
What is a matchcode?
Comparsion key. A matchcode allows you to locate the key of a particular database
record (e.g. account number) by entering any field value contained in the record. The
system then displays a list of records matching the specifications.
If you want an end user to see a specific menu after logging on the R/3 system,
how could you do that?
User maintenance transactions allow the system administrator to create and maintain
user master records. This includes the generation and assignment of authorizations
and authorization profiles.
Tips by : Rohan
SAP SD Transaction codes List
I found a way to know hidden customizing Tcodes.
Before executing customizing task you desire, point it and go to Edit-Display IMG
Activity. Then mark activity.
Go to T.Code se16 and type in CUS_IMGACH table.
Execute.
Paste IMG Activity and run.
You will see Tcode that belongs to IMG Activity.
SAP SD Tips by: Javier
The most frequently used transaction codes are as follows:
1. VS00 - Master data
2. VC00 - Sales Support
3. VA00 - Sales
4. VL00 - Shipping
5. VT00 - Transportation
6. VF00 - Billing
Others as follows:
At Configuration:
1. VOV8 - Define Sales documents type (header)
2. OVAZ - Assigning Sales area to sales documents type
3. OVAU - Order reasons
4. VOV4 - Assign Item categoreies(Item cat determination)
5. VOV6 - Scedule line categories
6. OVAL - To assign blocks to relevant sales documents type
7. OVLK - Define delivery types
8. V/06 - Pricing
9. V/08 - Maintain pricing procedure
10.OVKP - Pricing proc determination
11.V/07 - Access sequence
Enduser:
1. Customer Master Creation-VD01 and XD01 (for full inclu company code)
VD02 - Change Customer
VD03 - Display Customer
VD04 - Customer Account Changes
VD06 - Flag for Deletion Customer
XD01 - Create Customer
XD02 - Modify Customer
XD03 - Display Customer
2. Create Other material ----MM00
3. VB11- To create material determination condition record
4. CO09- Material availability Overview
5. VL01 - Create outbound delivery with ref sales order
6. VL04 - Collective processing of delivery
7. VA11 - Create Inquiry
VA12 - Change Inquiry
VA13 - Display Inquiry
Sales & Distribution
Sales order / Quote / Sched Agreement / Contract
· VA01 - Create Order
· VA02 - Change Order
· VA03 - Display Order
· VA02 - Sales order change
· VA05 - List of sales orders
· VA32 - Scheduling agreement change
· VA42 - Contract change
· VA21 - Create Quotation
· VA22 - Change Quotation
· VA23 - Display Quotation
Billing
· VF02 - Change billing document
· VF11 - Cancel Billing document
· VF04 - Billing due list
· FBL5N - Display Customer invoices by line
· FBL1N - Display Vendor invoices by line
Delivery
· VL02N - Change delivery document
· VL04 - Delivery due list
· VKM5 - List of deliveries
· VL06G - List of outbound deliveries for goods issue
· VL06P - List of outbound deliveries for picking
· VL09 - Cancel goods issue
· VT02N - Change shipment
· VT70 - Output for shipments
General
· VKM3, VKM4 - List of sales documents
· VKM1 - List of blocked SD documents
· VD52 - Material Determination
Task Specifc SD Transaction Codes 1
How to configure tax?
Use the following Tcodes:
OBQ1 --- CONDITION TABLE
OBQ2 --- ACCESS
OBQ3 --- TAX PROCEDURE CAL
OBBG --- ASSIGN COUNTRY TO TAX PROC
OVK3 --- CUSTOMER TAX CATEGORY
OVK4 --- MATERIAL TAX CATEGORY
OVK1 --- TAX DETERMINATION RULES
OVK6 --- ASSIGN DELIVERY PLANTS
and thenVK11 to maintain the condition record for the tax rate.
I raise a sales order and is getting a error stating that "sales area is not defined".
1) At SPRO-->SD-->Sales header-->Assign Sales area to Sales document - Combine
your Sales Organisations, Distribution Channels & Divisons
2) At VOPA-->Assign Partner Determination procedure to your Account Group of
Customer Master you are using.
3) At VOPA--> Assign Partner Functions to your Account Group & Partner
Determination procedure
Steps to create a Vendor Master Data at the client level and how do we extend it
to different company codes?
Follow the following steps:
1. Create a vendor account group OBD3
2. Define no. range for vendor account group XKN1
3. Assign number range to Vendor account group OBAS
4. Define tolerance Group for vendor OBA3
5. Create 2 GL accounts FS00
a) Purchases A/c
b) S. creditors A/c
6. Create Vendor master data XK01
7. change/block vendor master data XK02/XK05
8. Define document type and no. range OBA7
a) KA
b) KG
c) KR
d) KZ *-- Vandna
How to find the strategy group in sap sd?
Menu path for Strategy Group is:
Spro --> Production --> Production Planning --> Demand Management --> Planned
Independent Requirements --> Planning Strategy --> Define Strategy Group.
OPPT -- Maintain Starategy Group
We can see Strategy Group in Material Master Record - MRP 3 - Planning -- Strategy
Group.
10 - For Make to Order
20 - For Make to Stock
Task Specifc SD Transaction Codes 2
Where do we maintain "Item Category Usage" at the master level?
Spro --> Sales and Distribution --> Sales --> Sales Documents --> Sales Document
Item --> Define Item Category Usage
Item Category Usage: item category usages which control the usage of an item. Item
category usage controls, for example, the system response if during document
processing an item does not refer to a material but to a text item. Item category usage
can also be maintained via the item categories
In contracts we are creating quantity contract and value contracts in that we
only put the validity period after validity period that contract will close,but
customer want before one month closing the period system should alert with
popup box like this contract is going to close, for this sales manager can follow
up the customer for renual the contract.
Getting a pop-up when the Contract is going to expire is not a Standard SAP thing.
For this you need to do some programming. Instead of this the Std system has a
reminder system where in the open Contracts and Quotaions are popped up when you
about to create a sales order.
This setting is in the Sales order header ,
Goto -- VOV8 --- Quotation and Outline agreement messages
If you want to have different number range for different sales area where the
settings to be done.
Number Rage are use to define what number to be assign to sales document type.
Number range can be assign Internal or external.
In internal number range system automatically assign a number to sales document
according to number range define in system.
In External number range user manually assign number to sales document.
For Assigning Number Range use T-Code VN01
SAP SD TCodes For India
Transaction Action:
J1I2 - Prepare a sales tax register
J1I3 - Create outgoing excise invoices in batches
J1I5 - Update the RG 1 and Part I registers
J1IEX - Incoming Excise Invoices (central transaction)
J1IEX_C - Capture an incoming excise invoice (excise clerk)
J1IEX_P - Post an incoming excise invoice (excise supervisor)
J1IF01 - Create a subcontracting challana
J1IF11 - Change a subcontracting challan
J1IF12 - Display a subcontracting challan
J1IF13 - Complete, reverse, or recredit a subcontracting challan
J1IFQ - Reconcile quantities for subcontracting challans
J1IFR - List subcontracting challans
J1IH - Make a CENVAT adjustment posting
J1IIN - Create an outgoing excise invoice
J1IJ - Assign excise invoices to a delivery for sales from depots
J1INJV - Adjust withholding tax Item
J1INREP - Reprint a withholding tax certificate for a vendor
J1IQ - Year-End Income Tax Depreciation Report
J1IR - Download register data
J1IS - Process an excise invoice (outgoing) for other movements
J1IU - Process exemption forms
J1IW - Verify and post an incoming excise invoice
J1IX - Create an incoming excise invoice (without reference to purchase order)
J2I8 - Transfer excise duty to CENVAT account
J2IU - Remit excise duty fortnightly
J2I9 - Monthly CENVAT return
J1IG - Excise invoice entry at depot
J1IGA - Create additional excise entry at depot
J2I5 - Extract data for excise registers
J2I6 - Print excise registers
Standard SAP SD Reports
Reports in Sales and Distribution modules (LIS-SIS):
Sales summary - VC/2
Display Customer Hierarchy - VDH2
Display Condition record report - V/I6
Pricing Report - V/LD
Create Net Price List - V_NL
List customer material info - VD59
List of sales order - VA05
List of Billing documents - VF05
Inquiries list - VA15
Quotation List - VA25
Incomplete Sales orders - V.02
Backorders - V.15
Outbound Delivery Monitor - VL06o
Incomplete delivery - V_UC
Customer Returns-Analysis - MC+A
Customer Analysis- Sales - MC+E
Customer Analysis- Cr. Memo - MC+I
Deliveries-Due list - VL04
Billing due list - VF04
Incomplete Billing documents - MCV9
Customer Analysis-Basic List - MCTA
Material Analysis(SIS) - MCTC
Sales org analysis - MCTE
Sales org analysis-Invoiced sales - MC+2
Material Analysis-Incoming orders - MC(E
General- List of Outbound deliveries - VL06f
Material Returns-Analysis - MC+M
Material Analysis- Invoiced Sales - MC+Q
Variant configuration Analysis - MC(B
Sales org analysis-Incoming orders - MC(I
Sales org analysis-Returns - MC+Y
Sales office Analysis- Invoiced Sales - MC-E
Sales office Analysis- Returns - MC-A
Shipping point Analysis - MC(U
Shipping point Analysis-Returns - MC-O
Blocked orders - V.14
Order Within time period - SD01
Duplicate Sales orders in period - SDD1
Display Delivery Changes - VL22
Find the list of SAP Transaction codes
Where I can find the list of transaction codes and their usage, I heard that there
is some table which contains all the transaction codes with their descriptions.
Does anyone know about the Table that consist all the T-Code?
Listed here are the various ways you can find the list of transaction codes and their
usage:
Use transaction SE11 - ABAP Dictionary:
Fill in the Database table name and click the Display button.
- TSTC table will contain all the Tcodes and
- TSTCT table will contain all the Tcodes with Texts.
Once you entered the screen, click in Top Menu - Utilities - Table contents -
Display
If you want to display all the transaction code (total - 57,048) you have to change the
Fields: Maximum number of hits to 99999 (default 500).
or
Simply goto transaction SM01, although this tcode is to Lock/Unlock any transaction
code, you can also view all the tcode available in the R/3 system from here.
or
Goto transaction SE93
There are two ways where you can find the list of transaction codes in SE93.
Method 1:
You must be familiar with the starting characters strings for each of the R/3
application modules.
Assuming you know that most Materials Management transaction codes start
with MM.
In the Fields: Transaction code, type in MM* and press the function key F4
The list of transaction code starting with MM will be displayed.
Method 2:
On the Top Menu, click Utilities - Find - Execute and the first 500 transaction will
be display.
If want to display all the tcodes, make sure you remembered to change the
Fields: Maximum no. of hits right at the bottom of the screen.
I know a particular T Code and can enter and work on it. How do I know what
is the menu path for that T Code?
Enter Search_SAP_Menu in the command box and when the pop box appears enter,
the Tcode and it will give the nodes and menu path.
This is helpful only in case of SAP Menu not in case of SPRO - ie IMG.....

Add Edit Delete Entry In SE11 Database Table
How to edit entries of table in se11 ?
To update the data of any table, go to transaction SE16N, type ³&SAP_EDIT´. It will activate
SAP editing function.
---
Go to table and press Ctrl+ shift + F10 where you will go to table entries. Click on F8 (execute).
And then select the entries that you want to edit by selecting the checkbox and goto menu Table
entry - > select change. There you edit and save the entries.
---
You cannot edit entries in SE11 unless it contains a Table maintenance generator.
So just build a Table maintenance generator.
Do not delete any entries using &SAP_EDIT...it is not recommended.
---
You can edit through debugging.

How to delete a record in SE16 ?
To delete the records from particular table its easy.
Goto : se11
- Give the table name
- Execute the table with the selection fields
- Then data (list) screen will be displayed.
- Now select the record which has to be deleted
- Select that and switch 'on' the Debugging mode press enter
- Then press F6 goes to subroutine where there is field called display
- Instead change it to edit and then save the changes then it will take you to the screen where you
can edit that records & also delete that particular records.
Note:
After displaying the contents of the list.
Switch ON the Debug Mode the select the particular record then click display then it will take u
to Debug Screen when there is a program for sy-ucomm then click F7 Button and then Change
Code = EDIT then save the code the afterwards it will take u to edit mode of that particular
record.

How can I insert new data in the table?
Give the transaction code as se11
In that give the table name and press display
Then in that field name above there is delivery and maintenance click the same and change it as
display maintenance allowed
Transaction Code To View All SAP Tables
What is the transaction code to view all SAP (PP) table,or there is some other
way to view?
By: Riki Paramita
To browse tables which specified for PP module only, you can use SE16 with
a specified application component & sub-component. First, go to SE16, browse
the application component (ex : PP), then select the sub-component (ex : PP-SFC,
for Production Orders related tables); and all tables within the specified area will
be displayed.
In tcode SE16, click the Down Arrow next to the Table Name field:
Then it will pop-up a screen, look at the bottom of the screen:

Then select components by clicking the + sign to open up the sub-compenent you
want. For e.g.:

Some important tables within the PP area :
MAST - Material BOM
STKO - BOM Header
STPO - BOM Positions (detail)
MAPL - Assignment for Task Lists to Materials
PLKO - Routing Group Header
PLSO - Routing Group Sequence
PLPO - Routing Group Operations
AFKO - Production Order Header
AFPO -Production Order Position (details)
Related tables in MM area :
MAKT - Material Descriptions
MARA - General Material Data
MARC - Plant Data for Material
MARD - Storage Location Data for Material
MAST - Material to BOM Link
Important Tables for SAP SD
Sales and Distribution:

Table Description

Customers KNA1 General Data
KNB1 Customer Master ± Co. Code Data (payment method,
reconciliation acct)
KNB4 Customer Payment History
KNB5 Customer Master ± Dunning info
KNBK Customer Master Bank Data
KNKA Customer Master Credit Mgmt.
KNKK Customer Master Credit Control Area Data (credit
limits)
KNVV Sales Area Data (terms, order probability)
KNVI Customer Master Tax Indicator
KNVP Partner Function key
KNVD Output type
KNVS Customer Master Ship Data
KLPA Customer/Vendor Link

Sales Documents VBAKUK VBAK + VBUK
VBUK Header Status and Administrative Data
VBAK Sales Document - Header Data
VBKD Sales Document - Business Data
VBUP Item Status
VBAP Sales Document - Item Data
VBPA Partners
VBFA Document Flow
VBEP Sales Document Schedule Line
VBBE Sales Requirements: Individual Records

SD Delivery DocumeLIPS Delivery Document item data, includes referencing PO
LIKP Delivery Document Header data

Billing Document VBRK Billing Document Header
VBRP Billing Document Item

SD Shipping Unit VEKP Shipping Unit Item (Content)
VEPO Shipping Unit Header
SD Tcodes
y SAP SD Transaction codes List
y Task Specifc SD Transaction Codes 1
y Task Specifc SD Transaction Codes 2
Get help for your SAP SD problems
SAP SD Forums - Do you have a SAP SD Question?
SAP Sales and Distribution Books
SAP SD Books - Certification, Interview Questions and Configuration
mySAP Certification - Criteria For Application
The guidelines: Criteria to applying for a SAP Certification without
Prerequisites:
"All candidates registering for the mySAP Certification Test must ensure that
they have at least 2 years SAP implementation experience or have attended at
least 15 days of relevant training in SAP. It needs to be the classes that SAP Ltd.
arrange and accept. For example: HR400 - Payroll Configuration."
Proof of the above must be presented upon registration.
Proof can be given in the following ways:
1. A statement from the Project Manager on Letter Head indicating participant's
experience or training.
2. A resume.
3. Certificate of Attendance from the various SAP courses attended.
Terms:
- Candidates must meet criteria mentioned
- Certification enrolment must accompany payment (credit card details preferred)
before registration will be processed
- Once payment is received and confirmation provided, cancellation (i.e amendment
to dates) is not permitted
Here is a link to check dates of certification:
http://www.sap.com/trainingcatalog -> type in tacert
To find out more about certification test types offered:
http://service.sap.com/certification
- Click on "SAP Consultant Certification"
- Select your relevant certification area
To register:
http://www.sap.com/asia/education/
- Select Registration
- Schedule of test only
To check out SAP Educational terms and conditions:
http://www.sap.com/asia/education/
Quick course search:
http://www.sap.com/trainingcatalog
Delivery
Logistics Execution
SAP Certification Exam
My SAP SD Certification Experience
Sample Questions and Answers SAP SD Exam
SAP SD Questions and Answers
SD Questions on Corporate Structure
Short SAP SD Questions 1
Short SAP SD Questions 2
Short SAP SD Questions 3
Interview Questions
Important Tips for Interview for SAP SD
SAP SD Interview Questions
Interview Question and Answers on SAP SD
Some SAP SD Interview Questions 1
Some SAP SD Interview Questions 2
Tables/Tcodes in SAP SD
Important Tables for SAP SD
SAP SD Transaction codes List
SAP Sales and Distribution Book
Implementing SAP ERP Sales &
Distribution
Highly Recommended for those who want to
become
a SAP SD Expert. Provides details SD
Implementation and Configuration from
Basic to
Expert level.
SAP SD Interview Questions, Answers,
and Explanations
Retail Information Systems Based on SAP
Products
SAP SD Premium Paper
SAP Sales Order Processing Overview
A Step by Step Guide to the
Task Specifc SD Transaction Codes 1
Task Specifc SD Transaction Codes 2
SAP SD TCodes For India
Standard SAP SD Reports
SD Frequently Asked Question
Sales and Distribution FAQ
Link Between SAP SD, MM & FI
Why Do We Assign Division to Sales
Organisation
How To Do Master Record Mass Maintenance
Serial Number Management In SAP SD
Sales Office Address, Change and Assignment
Sales Order
How To Create Sales Order
Duplicate customer purchase order
Default First Date is not Today
Sales Order Confirm Quantity Date
Auto proposed all the dates when creating Sales
Order
Define Material used at which Sales and Distri.
Process
Assign a Cost Center manually in a SO (VBAK-
KOSTL)
Transfer of Requirements
What Do You Mean By Transfer of requirements
Define Tax Determination Rules
Taxation Explain with an example
SAP SD: Scheduling Agreement Vs Contract
Sales Order Mass Change
Release strategy for Sales order
How to do rebate processing
Rebate Process with Ref. to SO
Consignment Sales Process in SAP
Issue free goods to selected Customers
Supressing Fields in Sale Order
Some Light on Batch Determination
Diff. between Item Proposal and Material
Determination
Steps for SD Variant Configuration
Number Ranges In Sales Order
What is Debit note and Credit note
Explain What Is Credit and Debit Memo
Configure Intercompany Stock Transport Order
Inter Company Sales Process
SAP SD Sales Order Processing
Configurations
...more SAP SD Books
Free SD Download (PDF)
Download: Plain Variant Configuration
Download: Sales Process Flow Chart
HUM
Basic Process of how Packing Works
The "Packing Process" with an Example
Pricing
Difference between Condition Type
Accumulate the amt of cond. types in accting
document
Hiding Price Condition Types on a Sales
Document
Creating New Pricing Procedure
What is alt cal type & alt base value & Req
field in Pricing
Re-pricing in a Quotation
Quantity Based Discounts in Bulk Quantities
Sales
Determine sales price with shipping point
Pricing date based on Deliv. date, Sales Ord,
Billing
Report to Check the Entered Pricing
Condition Price
Mass Update of condition pricing
Material Master Price as Sales Price
Automatically
Customer discounts on effort only
Steps to Create Commission for Agent
SD Questions About Pricing Condition
Add a Field To New Condition Table in
Pricing
Header Condition and Group Condition
Steps Involved In Condition Technique
Sales Order Freight Condition In Header
Condition
How To Use Condition Exclusion Type In
SO
Pricing Report & Condition Index
What Is Condition Base Value
Normal Sales Order Cycle Configuration
Default Storage Location In Sales Order
Explain The Meaning Of An Open Sales Order
Sold To Party In Sales Order Screen
Profit Center Default In Sales Order
Check Whether The Entries Is Maintain in LIS
Update or Not
3PL Purchase Order Link To Sales Order
What is the Foreign trade data required in SO for
doing Exports
Material To Be Added or Excluded To a
Customer
Sales Order Number Blank In MD04
Partner Functions
Partner Determination For Sales Doc
Setup Partner Determination Procedure
Sales and Distribution BOM
Sales BOM Implementation
How to Know that Sales BOM is working or
not?
What Is BOM Referring to SAP SD
Pricing Customization For Sales BOM
Third Party Sales
Process Flow for 3rd Party Sales
Cross Selling : How To Configure
An Example Of Third Party Sales
Sales Information System
Difference/Similarities between LIS and SIS
Availability Check
Availability Check on Quotation
SD material Determination based on availability
check
Creating Multiple Materials in Material
Determination
Backward and Forward Scheduling
Configuring Availability Check Through
Checking Groups
Back Order Processing Using CO06 and V_V2
See The Scope of ATP Check
Account Payable
Rounding Off Condition Not Appearing In
Sales Order
How To Create Field in KOMP, KOMG
Billing
Billing cannot be Release to Accounting
Default Start Variant for VF04
Cond. Exclusion will be determined in the
billing doc.
Steps creating new or changing existing
Billing Doc Typ
Billing Block will not worked if you did not
assign it
Billing Plan for Milestone Billing
Billing Plan Function and Processing
Combine Billing for deliveries with different
date
Billing Spilt by Item Category
Max. No. of items in FI reached Msg no. F5
727
Prepaid process possible
Restricting Number Of Items In Billing Doc
Document Not Relevant For Billing
Procedure To Cancel Billing Documents
Schedule VF04 For Individual Billing Run
Explain The Concept of Resource Related
Billing
Cancelled Billing Document Has No
Accounting Document
Retro Billing And Self-Billing
Exchange Rate Billing Documents
Credit Management
How To Do Configuration For Credit
Management
MRP block for Credit limit attained
Customers
Credit Mgmt Dynamic checking
Sales value field not getting updated after
creating billing
Diff Between Simple and Automatic Credit
Check Types
Set Up for Credit Card Payment Processing
Dunning Process In Credit Management
What Is Credit Exposure
Settlement Downpayment with Installment
payment Term
Customized SD ABAP Reports
Upload Condition Pricing
Sales Order Changed History Display
User Exits on Sales and Distribution
Customer User Exit For Billing
CIN
SAP SD CIN Configuration
Customer
Return material From customer
Customer Returns and Replacement Orders
Customer Wants To Take The Order Back
Usage Of Customer Pricing Group
Hierarchy
Customizing Customer Hierarchy in SD
Basic SD Questions On Product Hierarchies
How To Configure Product Hierarchy
Product Allocation
Implement the Product Allocation
Functionality
Output/Email
Sending a billing document by e-mail
Customizing picking output
Program for Sales Order by Customer, Date,
Sales
How To Maintain Output Types in SD
Printing Block For Credit Block SO
Set the number range for Deliveries
The internal and external number range for delivery are control by the delivery type.
First you define the number range for deliveries in 'VN01'.
Then you assign the number range for the delivery type in transaction '0VLK'.

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com
Set the default start variant for VL10
In transaction SU01, tabstrips Parameters.
Assuming you have created a variant TEST
Parameters Value Text
LE_VL10_USER_VARIANT TEST Default Selection Parameters
for Delivery Creation

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com
Adding additional fields to Delivery Due List
If you would like to add additional fields to the Delivery Due List -
Transaction VL04.
These fields do not exist in the list of additional fields in the IMG.
You will need to have a user exit written.
This OSS notes will help you in creating the additional fields :-
198137 - VL10: Customer-specific enhancements / user exits
415716 - User exits in delivery processing

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com
Checking Fields with Incompletion procedures for Delivery
Define your incomplete procedures in OVA2.
There are 3 levels :-
Groups
Procedures
Fields -> 1. here you define the Status Group to used
2. you define whether a warning message should be issued

Assign incompletion procedures to partner functions in SM30 - V_TPAR_VUV
Assign incompletion forms to the delivery types in SM30 - V_TVLK_VUV
Assign Incompletion Forms to the Delivery Item Types in SM30 - V_TVLP_VUV

Define the Status Group in SM30 - V_TVUVS
You use this function to block a document for delivery, billing, or pricing etc.
In an incompletion procedure you group together the fields that are to be checked for
completion. If you have not entered data in one of the fields in the document, the document
is incomplete. Depending on the status group you can block certain subsequent activities for
the document.
For every field in the procedure you also have to define whether a warning message should
be issued during processing if no data is entered in this field.

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com
Exclude inventory in Storage Locations during Delivery
Creation
When you exclude MRP planning for a storage location, SAP will not consider the
stocks when
you do a delivery creation.
You used SM30 - V_T001L_D to include/exclude the storage location for MRP.
If you does not wish to include/exclude the storage location for all the materials, you
can
just goto MM02 -> MRP View 4 to include/exclude it for that particular materials
only.

Take note that when you set the parameters in SM30 - V_T001L_D, the settings only
affect
those newly created materials starting from the days you set the parameters.

For those materials already created, you have to changed it manually one by one or
write an
ABAP program to mass changed it automatically.

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com
Avoiding delivery creation when items quantity are zero
Deliveries are created collectively using VL10.
In the definition of delivery item category 0VLP, there is a field Check Quantity 0.
Set the value to B or C.
This will prevent delivery with zero lines from being created.

However, if you want to include zero quantity items but if they are all zero, you do
not
want to create the delivery then you have to used the user
exit USEREXIT_SAVE_DOCUMENT_PREPARE.

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com

SAP WMS - Decentralized Warehouse Management System Integration Setup
You can operate the SAP Warehouse Management System (WMS) as a stand-alone
decentralized system that is independent of a central Enterprise Resource Planning
(ERP) System.
You make the necessary settings for the ERP (Enterprise Resource Planning) system
within the WMS component (Warehouse Management System).
The steps are set up as a checklist and guide you through the process of configuring
the system parameters.
Checklist (For those with the Table Views used transaction code SM30).
1. Customizing for "Enterprise Structure"
- Create storage location in OX09 (if necessary).
- Define warehouse number in Views V_T3001.
(you should not copy the warehouse number in the ERP system)
Activities within a warehouse, like goods movements and physical inventory, are
assigned to a specific
warehouse number.
The physical warehouse where these activities take place is identified by the
warehouse number.
- Assign plant/storage location to warehouse number in Views V_T320.
(Valid if the component MM-IM (Inventory Management) is implemented.)
Fields : Plant + Sloc + WhN

2. Customizing for "Decentralized WMS integration", section "Central processing" ->
Application
- Activate decentralized WMS in Views V_T340DM.
- Define interface to Inventory Management in Views :-
V_156S_WM - Assign WM movement type references to IM movement types
V_T3211 - Delivery-Relevant Parameters for Reference Movement Type
V_T340DL - Delivery-Relevant Data for Warehouse Number
- Exclude stock in decentralized WMS in Views V_T321B
(if the decentralized WMS is not an SAP R/3 system)
- Finally do a consistency check for decentralised WMS in transaction OL20.

3. Customizing for "Application Link Enabling (ALE)", section "Basis Components"
Maintaining Logical Systems in Views V_TBDLS.
Assign logical system to client in Views T000.

4. Make basic settings for RFC in transaction BD97.(if necessary)

5. Customizing for "Application Link Enabling (ALE)", section "Maintain
Distribution Model"
You can define the Reduce message types and Activate message types in
transaction BD53.
SAP recommends that you use message types :
"MATMAS" (material master tables) and
"DEBMAS" (customer master) as a template.
Be aware that only those fields that are absolutely necessary are transferred from the
master data tables in
the ERP system to the decentralized WMS.

6. Customizing for "Decentralized WMS integration", section "Central processing" ->
Distribution
Use transaction OL19 to generate distribution model. As far as the application is
concerned, when the model
is generated, application-specific Customizing parameters are modified or set (for
example, activate
decentralized WMS).
Display or check distribution model
Generate partner profile in transaction BD82.
(you can also perform this activity using ALE Customizing)
Distribute distribution model in transaction BD64 (model view) using menu item
"Edit"
If both the ERP system and the decentralized WMS are SAP R/3 systems, the
distribution model should be
distributed on a central basis only, that is, via the ERP system.

7. Customizing for "Application Link Enabling (ALE)", section "Maintain
Distribution Model" (transaction BD64)
Activate the change pointers for master data distribution using transactin BD61.
If necessary, reduce the message types concerned with transaction BD53.

8. Customizing for
"Logistics - General" - "Material Master" - "Tools" - "Data Transfer : Material
Master" -
-> "Define required-field check for ALE/Direct Input" (Views V_T130S)
Define whether an error message should be generated in the receiving system for
required fields
from the material master.

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com

SAP Customizing Picking Output
From Release 4.5A, the system does no longer display the actions for SD picking in
the implementation guide.
If you want to use the picking list according to the "old" procedure, you can maintain
the list as follows:
o Carry out Transaction V/38 to maintain the output types.
o Carry out Transaction OVLT to assign the picking list types to the
shipping points.
o Carry out Transaction V/53 to assign the picking lists to own
forms and programs.

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com
Problem in Shipping
I am new to SD. I am facing a problem in Shipping. After finishing the transfer
order, and go to change mode of delivery,
Press "post goods Issue"
I am facing this problem:
"The number range for the transaction/event WL in year 2004 does not exist"
How to solve this problem.
Sailendra

Go to TCode SNRO. Put the no Range object as MATBELEG and click on Number
Ranges. Then click on Change Groups. Then select the second row (which includes
your WL doc type). After selecting click on the change/maintain button. On this you
can maintain the desired number range. Here you can put the year as 2004 or any
future year.

Amol.

When a SO is created and Delivery then we proceed to Transfer order and Post
goods issue, sometimes there is a problem in Shipping. Could you Kindly clarify
whether Shipping point is assigned to the Material in Material Master or you can
assign the Storage Location, Plant and Shipping point in Delivery. Also If a
Plant has mutliple shipping points,,which one will be assigned for shipping after
Delivery created

I also had an error log while creating Transfer order LT03 saying Postings not
possible for specified date..Is there a way to solve this problem in Deliveries?

Pritam

When creating a Sales Order, the system first determines the Delivering Plant in the
sequence from the following source:

1) Customer-material info record
2) Customer Master
3) Material Master.

On determining the Delivering plant, the system determines the shipping point with
the customising that you do in Logistics Execution > Shipping > Basic Shiping Funct
> Shipping point and Goods Recieving Point Determination > Assign Shipping points
:

Here you enter the Shipping point to be determined for the combination of:

a) Shipping Condition (which is assigned in the customer master or Salesdocument
type)

b) Loading group (which is assigned in the material master)

c) Delivering Plant (which has already been determined)

As regards storage location the same is determined in the delivery from the
combination

1) Shipping Point
2) Delivering Plant
3) Storage condition.

Hope the above has clarified your querries.

Amol.
Fast Links:
Get help for your SAP SD problems
Do you have a SAP SD Question?
SAP SD Books
SAP Sales and Distribution Reference Books
Movement Type Posting Error In Delivery
After creating the delivery, I could not proceed with the Post goods issue. When
I click the post goods issue, the bottom message says posting period possible for
2006/6 and 2006/7 for company code."CO-code".
See there is may be two kind of problem:
Maybe your system installed in back date so check actual movement date. in T-Code
MB1C What actual movement date you used for PG Received into your plant.
Secondly, for assigning a posting period do the following T-Code OB52
("please check your Company Code is assign to which Varriant T-code OBBP")
Customizing => Financial Accounting => Financial Global Setting => Document =>
Posting Period => Open and Close Posting Period, and Update your Posting Period as
you desire => Open and Close Posting Period, and Update your Posting Period as you
desire. *-- Shambhu
I have created the outbound delivery and have done PGI & made factory invoice
but when I try to make the final invoice , it is not allowing to make the final
invoice.S ystem is showing the error "Delivery type ZINC cannot be invoiced
with billing type F2 ".
Just go to sales Document Type (VOV8), Check for Sales Order - > Delivery Type ->
Billing type assignment and correct accordingly.
*-- Ratnakar
While creating material stock, I am getting an error " Posting Period003 2007 is
not open". I have tried all MMPV, OB52, OMSY but still stock is not creating.
You go to assign plant to company code and there you de-assign and save it.
IMG/ENTERPRISE STRUCTURE/ASSIGNMENT/LOG GENERAL/ ASSIGN
PLANT TO CO CODE.
Now you go to /NOMSY and go to position give company code then change the
year to 2007 and pd to 03(now March month)and save it.
Now, again you assign your plant to company code and save it.
Shipping Conditions and Storage Location Determination
Can we configure Shipping conditions at line item level?
Shipping conditions is one of the criteria to determine shipping points. Shipping
points is determined for each order item in sales order. The system automatically
proposes the shipping point at item level.
You can change shipping point manually in the order.

Shipping point determination-shipping conditions from (Img of S.doc type or
customer master record of sold-to party) +loading group of Material master+
delivering plant of customer material infor record.

In r/3 shipping conditions are assigned to Sales document type. If it is not assigned it
is proposed from master record of sold-to-party.

In your case,you have to define all shipping conditions and assign Shipping points for
each shipping conditions.You will have as many shipping points for as shipping
conditions.

Customizing :
Shipping point determination-IMG-Logistic execution-shipping-basic shipping
function. *-- Vrajesh

How system determines storage location in sd?
- If storage location for picking is not specified in the order item, the system
determines the storage location when it creates the outbound delivery and copies it
into the delivery item. Otherwise, the storage location entered in the order item is used
in the outbound delivery.
- The system determines the picking location based on a rule defined in the delivery
type. The following rules are shipped in the standard system:
- MALA: The picking location is determined based on the shipping point, the
delivering plant, and the storage condition for the material as defined in the material
master.
- RETA and MARE: These rules are mainly used in trade scenarios.
Delivery Split Because Of Conflicting Header Data
By: Robin
Item 000020 - Delivery split because of conflicting header data (TRAGR 0001<-
>0002). How this error can be removed? What is the reason for such error?
Delivery split can occur for the following reasons.
1. Different delivery dates for line items.
2. Different ship to parties for line items.
3. Different routes for line items.
Check whether the above data are same for all the line items.
The following data may cause to split as two deliveries:
--> Check the shipping points of the two items it may be different.
--> Check the item level partner functions in the Sales order is there different ship to
parties available for the two items.
--> Check the Delivering plant of the items.
--> Check the shipping conditions are different for the two items.
--> Check the loading group of the two items.
Go to Material Master, select Sales: General/Plant view and compare for both the
materials what is maintained in "Trans.Grp". It should be different.
Maintain unique value and then retry. Your problem will be solved.
Getting a delivery split based on different customer group at header level. This is
not the business requirement. How to still create a single delivery document?
Item 000020: delivery split due to conflicting header data (KDGRP: Z1 <-> Z2)
Message no. VL033
Diagnosis
Item 000020 cannot be shipped in the same delivery with the other items in the
document because the header data (KDGRP) is different. The KDGRP item field
has the value Z2, but in the delivery checked for concatenation it has the value
Z1.
Delivery split happens because of the customer group also. so as you want to do single
delivery, assuming that stock is available for both the materials, check in the item
data the schedule lines, the delivery dates of the line items 10&20 and make sure that
both are being delivered on same date. And make the customer group (VBKD -
KDGRP ) same for line items 10 & 20 .then single delivery will happen. for both the
line items Please check the below:
DELIVERY SPLIT:
Delivery Split depends on the following criteria:
1) Ship to party
2) Delivery date
3) Plant
4) Shipping point
5) Shipping conditions
6) Transportation group
7) Loading group
8) Item categories of materials
Delivery split happen when the requested quantity by customer is not full met, then
the system proposes different delivery dates or schedule lines dates based on material
availability.
Example : A sales order is confirmed with 2 schedule lines i.e on 14 feb 2008 and 25
feb 2008
If the first delivery (14 feb 2008) is created and PGI is done this means on this
delivery date customer has received the goods.
For the second delivery date ( 25 feb 2008), here you can create delivery only on 25
feb not before this due date, this means on this date goods will reach customer after
completing the transportation planning, picking, loading, packing and transit, then in
system on 25 Feb we create delivery document with PGI.
Partial Delivery option will be set in customer master record sales area ----> shipping-
-> partial deliveries.
Route Determination In Sales Order
Explain the basic concept of route process in Sales Order.
By: Kevin
Route is determined automatically in the sales order based on:
1. Departure zone or country of the delivering plant.
2. Destination zone or country of the Ship to Party.
3. Shipping condition from the customer master.
4. Transportation group from the material master.
5. Weight Group.
Follow this:-
Step: 1 - Define Modes of Transport
Path: Spro²Logistics Execution²Transportation²Basic Transportation Function---
Routes²Define Routes²Define Modes of Transport.
Step: 2 - Define Shipping Types
Path: Under the Same Menu path---Define Shipping Types
Select New Entries and Assign the Shipping Type (e.g. Road or Train) and Assign
Mode of Transport (Mdtr) and Assign Shipping type Procedure group.
Step: 3 - Define Transportation Connection Point
Path: Under the Same Menu path--- Define Transportation Connection Point.
Step: 4 - Define Routes and Stages.
Path: Under the Same Menu path--- Define Routes and Stages.
Select the New Entries and Enter the Details
Then Select the Routes stages and define
Step: 5 - Maintain Stages for all Routes.
Path: Under the Same Menu path---Maintain Stages for all Routes.
ROUTE DETERMINATION
Step: 6 - Define Transportation Zone
Path: Spro²Logistics Execution²Transportation²Basic Transportation Function---
Routes²Route Determination²Define Transportation Zone.
Step: 7 - Maintain County and Transportation Zone for Shipping Point.
Path: Under the Same Menu path--- Maintain County and Transportation Zone for
Shipping Point.
Select the Shipping point and enter the Country and Transportation Zone
Step: 8 - Define Transportation Groups.
Path: Under the Same Menu path---Define Transportation Groups
Step: 9 - Maintain Route Determination
Path: Under the Same Menu path--Maintain Route Determination.
Go to Customer master data.
In Address of General data. Enter the Transportation Zone id. and save
You will get the route.
The system takes into account the following 4 conditions for determining the Route ±
a. The country and the Departure Zone of the shipping point +
b. Shipping Conditions agreed in the sales document type or with the sold to party +
c. Transportation Group assigned to the material +
d. The country & Transportation Zone of the ship to party (in CMR)
Route can be manually overwritten during a sales order processing. You can re-
determine the route in the outbound delivery based on weight (weight group) provided
it is allowed in the configuration of the delivery type.
Scheduling takes into account the following times ±
a. Transit Time +
b. Loading Time +
c. Pick/Pack Time +
d. Transportation Lead/Planning Time.
The loading time and pick/pack time come from the shipping point whereas the transit
time and transportation lead time come from the route.
The system performs backward scheduling first to confirm the required quantity
checking the material availability on the material availability date. If the material
availability date or the transportation planning date falls before the order date, the
system automatically carries out forward scheduling and will propose a future date. A
delivery type can be customized to carry out rescheduling if required during the
delivery processing
Planned Delivery Cost and Unplanned Delivery Cost
ERP SAP ==> SD SAP ==> LE SAP
What is planned delivery cost and unplanned delivery cost?
By: Chung
1) A delivery costs that are planned in a purchase order and are entered in the system
(invoice).
2) A delivery costs that are not planned in a purchase order and are not entered in the
system until the invoice is received.
Planned delivery costs:
Planned delivery costs are agreed upon with the vendor, a carrier, or a customs office
before the purchase order is created. You enter them in the purchase order.
Planned delivery costs can be differentiated as follows:
Origin of Costs
i) Freight charges
ii) Customs charges
Calculation of Costs
i) Fixed amount, irrespective of delivered quantity
ii) Quantity-dependent amount
iii) Percentage of value of the goods
Unplanned Delivery Costs:
Unplanned delivery costs were not agreed on in the purchase order and are not entered
until the invoice is received.
You can enter the unplanned delivery costs in the invoice document alongside the
costs incurred. You can post unplanned delivery costs as follows:
- Distribute them prorated to calculated invoice items
- Post them to separate G/L accounts
The system distributes the unplanned delivery costs automatically in the ratio of the
value invoiced so far to the values in the current invoice. The system posts unplanned
delivery costs to a separate G/L account. Therefore, the unplanned delivery costs do
not debit stock accounts or account assignment objects.
Shipping Condition Route Determination And Loading
Group
SAP Functional Modules ==> Logistics Execution
Where is the "Shipping Condition" maintained in a customer master?
Shipping condition is maintained in the shipping tab under sales area data of customer
master.
The shipping condition is proposed from the sales document type if a shipping
condition has been assigned to it.
If not, the shipping condition is proposed from the master record of the sold-to party.

Shipping conditions are maintained for which partner function in customer
master?
Shipping condition is maintain in Ship to Party partner function ( sales area data tab --
- shipping.)
Shipping conditions will be defaulted from the CMR of SP. If a value exists in the
sales document type (eg. OR) then it will have priority and will replace the value
defaulted from CMR.

Does the system takes the shipping condition twice in search of the route?
When the system search for the route it will search through route determination like
this:
Shipping point*(*Sales order)** and Departure Zone **(From the order shipping
point*)*+Shipping condition*(*Customer master which you enter in the order*)
*+Transportation Group*(*from material master which you entered in the
order**)+destination zone*(*transportation zone of the Customer in the order**)--
>Route
System will determine the shipping point in the sales order based on these selection
Shipping conditions+Loading group+Plant-->Shipping point.
After determining the shipping point then only the system will start to search route.
But system will not search the shipping point while searching the route.
So shipping conditions will not consider two times while searching the route.

What is the significance of the shipping condition and loading group?
Both the shipping condition and loading group are useful in Stock transport order.
For the Customer assigned to the receiving Plant, check the Delivering Plant in
Customer master record in XD02 & check the shipping point assignment in OVXC.
Shipping point will be determined only if it is assigned to the plant from the config.
Shipping condition and Loading group plays a vital part for shipping point
determination . The combination of shipping condition (Master data of customer
/Vendor) + Loading group (material master) + Plant, determines the shipping point.
Batch Determination In Delivery
I have configured the batch determination in delivery and it is working fine. But
I have one issue in that.
Requirement is that during batch determination in delivery system should only
pick the batch for which remaining self life is at least 45 days. The days of
remaining self life is based on the customer. For customer A it should be 30 and
for B 45 etc. I have created customer specific strategy/condition record. So for
each customer I have to maintain the days in characteristic (Which
characteristics can be used?)
There is std Self life expiration date char is exist in the system you have to activate
that.
LOBM_VFDAT (tcode is BMSM)
This function updates the standard characteristics in the classification system reserved
for batch management so that they meet the requirements of any new functions.
This concerns all characteristics starting with LOBM_*. These are:
- LOBM_VFDAT expiration date, shelf life
- LOBM_VERAB availability date
- LOBM_LFDAT required delivery date
- LOBM_RLZ required remaining shelf life of batch
- LOBM_MENGE quantity
- LOBM_ZUSTD status
- LOBM_LVORM deletion flag
- LOBM_BWTAR valuation type
- LOBM_LGORT storage location
- LOBM_QNDAT next batch check date
- LOBM_KRT required waiting days for batch
- LOBM_MBDAT material availability date
- LOBM_RLZ_PROZ required remaining shelf life as a percentage
- LOBM_BPRIO stock determination: priority
- LOBM_UDCODE usage decision
- LOBM_QSCORE quality score from usage decision
You need to execute this function in the following cases:
- In newly created clients, after copying other clients
- After defining object dependencies for standard characteristic
LOBM_RLZ
- In every client after a release upgrade
When the report for updating the standard characteristics has been completed, you
receive a log in which all the activities performed are listed.
Update Standard Characteristics in BMSM and also Refer SAPNote 33396 - Batch
determ.: Selection w. remaining life LOBM_RLZ, for this.
List Of User Exit Related to VL01N
I need to some restriction in fields ( Actual GI Date, T-Code:Vl01n ).
How do you find out whcih user exits belongs to VL01n ?
Here is the list of user exit related to VL01N :
V02V0001 - Sales area determination for stock transport order
V02V0002 - User exit for storage location determination
V02V0003 - User exit for gate + matl staging area determination
V02V0004 - User Exit for Staging Area Determination (Item)
V50PSTAT - Delivery: Item Status Calculation
V50Q0001 - Delivery Monitor: User Exits for Filling Display Fields
V50R0001 - Collective processing for delivery creation
V50R0002 - Collective processing for delivery creation
V50R0004 - Calculation of Stock for POs for Shipping Due Date List
V50S0001 - User Exits for Delivery Processing
V53C0001 - Rough workload calculation in time per item
V53C0002 - W&S: RWE enhancement - shipping material type/time slot
V53W0001 - User exits for creating picking waves
VMDE0001 - Shipping Interface: Error Handling - Inbound IDoc
VMDE0002 - Shipping Interface: Message PICKSD (Picking, Outbound)
VMDE0003 - Shipping Interface: Message SDPICK (Picking, Inbound)
VMDE0004 - Shipping Interface: Message SDPACK (Packing, Inbound)
How To Create Sales Order
What are the steps to create a sales order?
To create a standard sales order, proceed as follows:
In the initial screen, choose Logistics - Sales and distribution - Sales. Choose Order -
Create (VA01).
Enter the order type and, if necessary, the organizational data.
The values for sales organization, for distribution channel and the division are usually
proposed from user-defined parameters. Entries for the sales office and the sales
group are optional.
The sales areas (sales organization, distribution channel, division) are derived from
the sold-to or ship-to parties. This means that you do not have to enter the sales area
when you create a sales document.
If you do not specify a sales area in the initial screen, the system uses the sold-to or
ship-to parties, which you entered in the overview screen, to derive the sales area.
If there are several sales areas for that particular sold-to or ship-to party, you can
choose the right sales area in the following dialog box.
The system then copies the selected sales area into the entry screen. Choose Enter.
Enter the following data:
- Sold-to party or ship-to party
If you only enter a ship-to party, the system uses this to determine the sold-to party
and if necessary, the sales area. If there are several sold-to parties or sales areas for
one ship-to party, a dialog box appears where you can choose the one you require.
An error message appears in the status bar to inform you if the system is not able to
determine a sold-to party. If you enter a sold-to party that is also a unique ship-to
party, the system automatically copies it as such and informs you in the status bar.
- Customer purchase order number
- Material numbers
- Order quantities for the materials
- Choose Enter.
If, for example, you defined several unloading points or several ship-to parties in the
customer master record of the sold-to party, the system displays the alternatives in a
dialog box. The system can display alternatives for any or all of the following data: ±
- Unloading point
- Ship-to party
- Payer
- Bill-to party
Select the valid data from these proposals by positioning the cursor on the line and
choosing Choose.
As soon as you have selected this data, the material data that you have entered is
displayed.
If the system carries out an availability check and finds that there is insufficient stock
for an order item to be delivered on the requested date, it displays a screen on which
you can choose between several delivery proposals. You can find more information
about this in Reactions to the Availability Check in Sales Documents. If you want to
enter further data for the header or items, choose the corresponding menu entry. If you
want to change data for the items, select the items before you choose a menu entry.
Enter all necessary data.
Save your document.
Duplicate customer purchase order
If you are facing a problem with duplicate customer purchase order as your company
does not allowed a same customer purchase order with the same sales order type.
You can activated the check for duplicate purchase order with "VOV8".
In the General Control Section, look for the field Check Purchase Order No and put
in "A".

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.sap-img.com

Default First Date is not Today
When end user created a new sales order with VA01, default First Date wasn't
today, why?
Note:
1. Before today, default First Date was always today.
2. Nobody change system configuration.
Although you mention that nobody change the system configuration, it is very
unlikely that the system will mis-behaved after one day.
Usually, after checking, you will find that someone have actually change the
configuration as it could not be a software bug since you have been using it for quite
sometime without any problems.
The date is control by each Sales Order Type for each Sales Document type whether
is it a
- OR - Standard Order,
- RE - Returns etc.
Verify the Sales order type configuration with the following path:
IMG: Sales and Distribution --> Sales --> Sales Docs --> Sales Doc Hdr --> Define
Sales Doc Types (transaction vov8) will let you control this by sales document type.
There is one field (Lead time in days) which "specify the number of days after the
current date that the proposal for the requested delivery date in the sales document
should be".
This should be blank if you want the system to propose current day for delivery date.
Sales Order Confirm Quantity Date
SAP SD User Ticket:
Confirm quantity date is next day. I have created a sales order for 6 Tons.I have
a stock of 10 Tons which is not reserved for any Sales order. I mean it is
unrestricted stock. After creating sales order system should show as Doc date
for confirming quantity for dispatch but it is showing the next day in the
schedule line. What could be the reason?
The reason could be there should be processing times configured in the system
like..pick/pack times, transit time. Please check the shipping point and also the route
for different lead times.
The other possibility could be holidays.
First check what the requested delivery date you have put in the order. Next check the
lead times, for that you can go to the schedule line of the item and click on the
Procurement tab.
Check in OVLZ ---> In Pick/pack time wrkdys, any value is maintained there. For
example, if 5 is given in this field, even if stock is available on the same day of order
creation, system will allow to do PGI only after 5 days from the date of order created.
Also go to VOV8, select your sale order type and check the Field "Lead Time in
Days".

I'm using service material in my sales order and I need the schedule line to
confirm the quantity always in the actual day (not depending on the delivery
date).
T. Code: VOV8
Select your Sales Doc. type and Double-Click.
In Tab: Shipping,
Check Box: Immediate Delivery (press F1 to read more about this functionality).
Note: There are few more settings that you may check:
1. T. Code: OVLZ
Field: Pick/pack time wrkdys whether you have maintained any value. It should have
been blank
2. T. Code: VOV8
Check how many days mentioned in Lead time in Days. If it is mentioned any days,
remove it.
3. T. Code: OVZ9
Checked the Box: Check without RLT .
4. Check in material master MRP2 view how many days are maintained for the fields
In-House production and GR Processing Time
Auto proposed all the dates when creating Sales Order
How can I make the system auto create all the Sales Order date during creation?
Each Sales Order can have different date proposal settings.
Follows this step to set the default Sales Order Type proposal date:
- Goto VOV8, double click on sales order type.
- Look and tick the fields Propose delivery date and Propose PO date.
After making the necessary IMG changes, you need to input the Delivery Plant field
for each Materials that you want the system to propose the default date.
To change the Materials field Delivery Plant:
Goto MM02, Select the View Sales: Sales Org. Data 1 and fill in the Delivery Plant.
Testing:
Now, try creating a new sales order for the material and SAP will auto proposed all
the dates in the sales order.
Define whether the Material can be used at which Sales and Distribution process
Here you define how the system responds when entering a sales and distribution
document
with this material in the differenet Sales and Distribution Process Flow..
You can use the material status, for example, to prevent orders from being entered
for
parts to be discontinued.
OR
To temporary block the creation of Sales Order for a certain materials.

Set the material status parameters in transaction SM30, Table Views V_TVMS.
Click Maintain and double click into the Materials Status code.
You can set three types of reponse for each Sales and Distribution process :-
1. no dialog
2. warning when entering the document
3. error message (that is, the sales and distribution document cannot be entered on
the basis of the material status)
Assign a Cost Center manually in a Sales Order (VBAK-
KOSTL)
The Cost Center Determination settings is in OVF3 - but there are some cases where
the Cost Center must be exceptionally changed.
If the document category for order type in IMG VOV8 is defined to be "I" which
belong to order type FD - Deliv.Free of Charge, then the field cost center is active
for input during transaction VA01.
Alternatively, you can specify an order reason and assign a cost center to an order
reason.
However the standard SAP works only at the header level though, so it would not
work if cost center is needed on the line item.
The cost center are assign for such business transactions as :
- Free deliveries
- Returns
- Deliveries of advertising materials
You can also make cost center allocation dependent on the order reason, for example:
Order reason: Damage in transit
Order reason: Free sample
Both the IMG settings are done in transaction OVF3, either with/without the order
reason.

Best regards,
Sales and Distribution - Transfer of
Requirements

The MRP department is informed about the quantities and deadlines by which
incoming orders
should be delivered. The system checks the availability of the goods based on
the requested
delivery date of the customer and creates MRP records which contain all
necessary information
for passing on to planning. It ensures that the goods are available in time
for the delivery.
Materials planning transfers the reported requirements and creates orders or
purchase
requisitions from them etc.

For controlling transfer of requirements, you have to carry out the following
steps:

1. Each requirement type has to be allocated to one requirement class only.
2. The transfer of requirements must be switched on at requirements class
level, the sales
documents at schedule line level.
3. You must define a check group. It is possible to have this check group
proposed for the
initial creation of a material master record.
4. Note that a plant must exist for transfer of requirements to be carried
out at document
item level.

OVZG - Requirement class

It specifies the following points:

- whether an availability check and a transfer of requirements is carried out
for a
transaction (for sales documents, fine tuning using the schedule line
category is possible),
- whether the requirements are relevant for MRP,
- the allocation indicator from the sales view which controls the settlement
of customer
requirements with requirements
- whether an item is to be settled to an auxiliary account assignment,
- the settlement profile,
- the results analysis key.

(Use transaction SM30 for V_* configuration)
OVZH - Requirements type
V_TVEPZ_V - Assignment of requirement type to Transaction
V_TVEP_V - Schedule line category
OVZ2 - Define Checking Group
V_TMVFU - Define the checking group that the system proposes when you
create a new material
master record. You can overwrite the default value for the
checking group in the
material master record.
What Do You Mean By Transfer of requirements
Explain transfer of requirement? How it works and how to configure?
It specifies the following points:
1. Whether an availability check and a transfer of requirements is carried out for a
transaction (for sales documents, fine tuning using the schedule line category is
possible),
2. Whether the requirements are relevant for MRP,
3. The allocation indicator from the sales view which controls the settlement of
customer requirements with requirements,
4. Whether an item is to be settled to an auxiliary account assignment,
5. The settlement profile,
6. The results analysis key.
When a sales order is raised, then the system check for availability of goods. If the
availability of goods is not there, then the system creates a TOR for the supply of
goods to PP. Then PP can do procure or produce the goods. This can be configured
by creating requirement class and requirement type and in the corresponding schedule
line category requirement had to be checked.

The MRP department is informed about the quantities and deadlines by which
incoming orders should be delivered. The system checks the availability of the goods
based on the requested delivery date of the customer and creates MRP records which
contain all necessary information for passing on to planning. It ensures that the goods
are available in time for the delivery.
Materials planning transfers the reported requirements and creates orders or purchase
requisitions from them etc.
The following sections on the transfer of requirements describe how to control the
transfer of requirements.
The transfer of requirements is basically dependent upon the following factors:
- requirements type
- requirement class
- check group
- schedule line category
The transfer of requirements is controlled globally using the requirements class which
is derived from the requirements type for all sales document types.
For the sales document types, fine tuning is also possible at schedule line level. This
fine tuning is described in the section "Defining the procedure for each schedule line
category".
Note that the requirements classes are also used in production so you should
coordinate any changes to the requirements classes with production. The requirements
type and, eventually, requirements class are determined in the strategy group so all
changes made there should also be coordinated with production.

For performing transfer of requirements, you have to carry out the following steps:
1. Each requirement type has to be allocated to one requirement class only.
2. The transfer of requirements must be switched on at requirements class level, the
sales documents at schedule line level.
3. You must define a check group. It is possible to have this check group proposed for
the initial creation of a material master record.
4. Note that a plant must exist for transfer of requirements to be carried out at
document item level.
Requirements transferred to planning are further processed in the module MM. You
must, therefore, coordinate the transfer of requirements with the module MM.
Define Tax Determination Rules
You specify the valid tax types in transaction OVK1. More than one tax type can be
defined for a country by defining the sequence.
The SAP System determines the taxes automatically within pricing.
In the standard SAP R/3 System, the elements of tax calculation are predefined (for
example, tax condition type "MWST" for taxes on sales and purchases).
Assign the plant for Tax Determination in OX10, using the country key, the SAP
System recognizes which tax type is valid for a plant and thus which taxes are
relevant when creating an SD document.
Define the Customer Taxes in OVK3, you will maintain the tax code in Customer
Master.
Define the Material Taxes in OVK4, which will then be maintain in Material Master.
For example :-
MWST GST 0 Tax Exempt
MWST GST 1 Liable for Taxes
Now, you define the Tax Determination in VK12.
VK12 - Domestic Taxes/Export Taxes
Condition Type MWST
Customer Taxes Material Taxes Rate Taxes
0 0 0 %
0 1 0 %
1 0 0 %
1 1 9 %
In this example, if both the Customer Master and Material Master Tax code is 1, Tax
will be included when you create the Sales Order.
Tax Code in Customer Master / Sales Order
How can we maintain the Tax Code (Tax code - which we maintain in MWST
Condtion Records) in Customer Master or in Sales Order?
There are few points which I would like to remind you:
1) MWST is a tax condition which is applied to customer to whom we are selling. The
rate of tax is depend on various parameteres, whether is fully liable for tax or
expemted (in case of Defence Customer)
2) There are few parameteres which we apply tax condition. Whether customer is tax
liable? Whether material is tax exempted?
For example, if you are selling a goods which are free for tax to any customer, put the
Tax Indicator (at MMR as '0'). If your
material is tax liable pur the Tax Indicator (at MMR as 1). If your customer is not
liable for tax at all (like the case of Indian
Defence organisations) put the Tax Indicator (at CMR as 0) or 1 in case fully tax
liable.
3) Now, at VK11 you need to mainatain your pricning conditions with all the
combinations like:
1 0
1 1
0 1
0 0
4) While maintaining your Material Master Records or Cusotmer Master Records, you
must identify, which are tax liable and which are tax exempeted.
5) In anycase, as a SAP standard Best Practises, while processing a sales order, you
must retrieve a Tax condition record from SAP database only and not entered
Manually. Accordingly, at V/06, the MWST condition Defintions, the field for
'Manual Entries', it would be marked as - D (Not possible to process Manually).
Due to this setting, normally, you cannot maintain Condition tax code during sales
order processing. And in Cusotmer Master, you can only maintain Tax Indicator and
not Tax Code.
6) In case your client insists for Manual entry of Tax code during Sales Order
processing, you can change the field at point 5) above to C-Manual entry is priority
instead of D.
Taxation Explain with an example
I'm assuming that, the country is India and based on its requirement:
Sales tax is a state government revenue. There are two types of sales taxes, Local
sales tax & central sales tax. Local sales tax is intra state whereas CST is inter state.
Example of LST : Point of sale i.e. delivering plant & ship to party are within the
same state. The rates are defined by the respective state governments.
Example of CST : The Delivering plant & Ship to party geographic locations are 2
different states. At the point of sales from one state, the ST goes to that state govt. &
consignment is despatched to the Ship to party. Once that consignment is received at
the ship to party state, sales tax will be levied once the sales is registered there. For
this case, the LST that is applicable by the Ship to party further will not be applicable
in all probability to be captured in SAP.
Stock transfer : This does not attract any sales tax. The consignment is transferred
from one D plant to another D plant irrespective of inter/intra state sales. The invoice
that is accompanied with the consignment thus shall not have any final value. It's a
zero value invoice, but the basic prices needed to be mentioned.
The selling organisations normally needs to register with the sales tax authority of the
respective state to have a warehouse or D plant to avoid the double taxation for their
dealers/distributors.
Now, the pricing procedure that is there in 4.7 is Factory sale with formula-JFACT, in
which the CST condition type is JIN1 & the LST is probably JIN2. There may be
surcharge cond types as well which will calculate the amount on either JIN1 or JIN2.
For config :
1.SPRO > S&D > Basic fn. > Pricing > Pricing control > Define & assign Pric.
procedure > Maintain Pric proc.
2. The tax rates are normally driven from the Tax classification of Customer &
Material access. To do this config, S&D >Basic fn. > Taxes. You need to include the
condition type for country IN in 'Define tax determin rule'.
3. Same path : But go to Tax relevancy of master records where you configure the
condition type & options of rates that will flow to these masters. One needs to
understand here properly as u need to have unique combinations for picking the sales
tax rates. I will try to demonstrate the smallest example. Let's say, the LST rates are
2%,4% & 0%. I will have two options for material master here. 1 for taxable & 2 for
not taxable.
For customer master, I will have 1-LST 2%, 2-LST4% & 3-LST0%. When I create
master records for LST thru VK11 for JIN2, I will chose the access where the
combinations of customer & material tax classifications are available. If this access
does not exist create it under an access sequence. But normally this is standard. The
condition records will look like,
Cust-Tax classi. Material tax claasi. Rate Tax code
1 1 2% A1
2 1 4% A1
3 1 0% A1
Remember, rates are flown from the tax codes. Tax codes can be created thru T code
FTXP. This is normally a FI job.
AP SD: Scheduling Agreement Vs Contract
A schedule agreement contains details of a delivery schedule but a contract just
contains quantity and price information and no details of specific delivery dates
What's the difference between schedulling agreement with normal order?
What's the condition for us to choose schedule line or order?
Both of them contains schedule line, price, quantity.
There are a couple major differences:
(1) - Schedule agreements allow you to have 2 different sets of schedule lines (VBEP-
ABART). Standard SAP you should have two sets of tabs - of schedule lines. One
Forecast & the other JIT. Forecast forwards the schedule lines to planning (seen in
MD04) and JIT passes them to shipping (VL10). They can be identical or different.
Typically these are used for component supplier customers (namely Automotive). The
customer will provide you 4-10 weekly buckets (usually a
Monday date) of future forecast qtys. Also send you 1-2 weeks of individual FIRM
ship dates - which are entered on the JIT. It comes down to the customer not knowing
exactly what they need next week, but they don't want to suprise you with a large
order qty, where your lead times are 5+ days. The forecasted qtys they sent last week
should account for this.
(2) Cumulative Quantities are tracked and influence how the schedule agreement
passes requirements to both forecasting and shipping. These qtys are sometimes
requested by the customer on ASNs. Cumulative qtys reset at year end unless you've
got a customer calendar or you've modified standard SAP userexits to not reset.
Schedule agreements are very nice when the customer sends EDI data (830s =
forecast or 862s = JITs). Outside of that they can really cause trouble regarding daily
maintenance, missing requirements, cum qty corrections, year end processing, etc.
One alternative would be to use customer independent requirements - entering the
weekly, monthly forecasting qtys and entering standard sales orders (with or without
multiple schedule lines) to represent the true firm qtys.
Sales Order Mass Change
I am a SAP SD consultant and recently faced with two new terms, mass order
change and ALV , I also need to know about the transaction code.
There is transaction MASS which can be used to carry out mass changes in the sales
order and other objects.
Mass Maintenance: (Use to change multiple fields in multiple documents at the same
time). I have done mass change for customers; and orders should work the same way
too.
1) Try t-code [MASS] and select sales orders & execute
2) Choose the table or tables for your selection criteria and also for fields you want to
change.
Then execute. (suppose your selection criteria fields are from "sales order header
data" table and the field you want to change, is in "item data" table)
3) Put in the sales documents(21000000, 21000001) you want to change and also the
items(10) you want to change.
- click on " choose selection fields" button
- From the Pool, move the fields you want to the "select fields" using arrows.
4)From mass maintenace menu, click on "Enter new field values"
-click on "sales order item data" tab and choose the field you want to change.
(for example. I want to change plant for item 10)
-enter the new value (of the plant to be)
-click on "Adopt" and execute
5)In "sales order item data" tab, you see the new value of the plant you entered at the
top and the old values of item 10 are below.
-click on "change field values" button. you see all the old values are changed to new
values.
-save
Note: it will take some time depending on how many records you have.
Check: Go to [SM37] and see the status of the job you are running and once finished,
export the spool file to a spreadsheet.
Before you do mass maintenance, go to the particular table in [se16] and get the
results. Then do the mass maintenance and compare the results with this one. If they
match, then you are good to go.
Note: If you have any user exits that affect the results, ask them to deactivate the
MODCHECKS still you are done with mass maintenance & activate them again.
Is there a way to change the billing date on a ton of sales orders with same old
billing date to a same new billing date?
This can be done using the mass transaction:
Transaction: MASS
Object Type: BUS2032
Tables: SD Document: Business item data
Sel Field: Billing Date (MASSSDHE and MASSSDPO)
- Or you can just select by document numbers (May be more efficient)
Execute - List will be provide for changes
Sel Chg Fld: Billing Date
Set new billing date value in the New Values field
Click on lower billing date column
Click on Carry out a Mass Change button
Click on Save button
Suggestion is to test this on a few orders in your development system to get a feel on
how this works before applying this to any production data. MASS is a very powerful
tool.
I have 100000 sales orders whith an incorrect price and I would like to do a
massive condition update with pricing type "B" (Carry out new pricing). Is there
a transaction or program for this?
Go to VA05 execute the report. Select all sales orders you want to update the price,
Go to the Menu EDIT --> MASS Change ---> New Pricing. System will display all
the re-pricing options. Select B. It will re-price all the sales orders.
You can try for one or two order initially check the results and if it is OK, then you
can do for others.
Release strategy for Sales order
Is it possible to have release strategy for sales order?
Satish C Jha
As such SAP standard does not provide release strategy for sales orders similar to
purchase orders. However this requirement of your can be satisfied through
authorisation profiles; what I mean to say is that the sale order to be kept incomplete
by the person who does not have the required authorisation & the person with proper
authorisation will complete
it for further processing. This is only one way of meeting your requirement.
Balraj G Saigal
In order to emulate a release strategy similar to purchase orders you can use the status
profile in sales documents (BS02). IMG-Sales and distribution-Sales-Sales
documents-Define and assign status profile.
How to do rebate processing
Rebates Processs in SAP is divided into three components
1) Configuring Rebates
2) Setting Up Rebates
3) Managing rebate agreeeements and payments
Pre-requsiistes- Check the following:
1.The payer partner needs toi have the rebate field checked in the customer master on
the sales area-billing doc tab.
2.The Billing type must be marked as relevant for rebates.
3.The Sales Organisation must be marked as relevant for rebates.
Condition Technique :
Rebates, use the condition technique, but distinguish themselves from pricing in
applying to transactions over time, versus on a transaction basis. Rebates have their
wn field catalog and their own condition table naming convention.So you could have
two condition table "001" one for pricing and one for rebates, which could have
different key fields. You need to use the technical names A001 For pricing and
KOTe001 for rebates when you use the query type using transaction SE 16..
Use create access sequence (AS). Enter 1 in field category for rebate specific. AS
after going thru the right path of maintaining access sequence for rebates.
The big difference between the rebate and the pricing access sequence is that there is
no exclsuion flag available for rebate related AS. This means multiple tables for an
access sequence can be aplied at the same time.
Rebate related condition types are identified by codnition class -C.
After defining and creating condition types for rebated include them in the pricing
proceedure. The requirement should be 24 here which implies that the accruals are
calculated on the basis of invoice/bill.
The other fields- alctyp and altcbv does not allow you to manipulate how a rebate is
calculated. Also, remove the requiremnt 24, if u want to see reabtes at order time.
Now payment of rebates:
Payments can be maunal or in full settlement. When you do manual payments, it
defines how much can be paid out during a partial settlemetn. You use partial
settlement only when rebate agreement is defined for a full year but the paoyouts are
supposed to happen on a monthly, quarterly or anyother specified period.
These accurals are based on sales volume and when they are posted billing is created
int eh follwoing manner. Provision for accruals is debited and Sales revenue is
credited. When rebate credit memo is created
Customer account/ is debited and
Accrual provision account is credited.
Also, please note that when rebates are created without dependent ona material but on
customer/material you need to refer to a material for settlement.
With Compliment: Srini
I have this same problem found in:
http://www.sap-img.com/sap-sd/rebate-process-with-ref-to-so.htm
However, can somebody explain it as I have problem in understanding the link.
What exactly do you wish to know in Rebates? The total outline of the Rebate process
or each and every step in the SAP system?
First of all rebates are more or less discounts which are offered to customers. The
rebates are based on the volume of the business the customer does with you within a
specified time. for eg if the customer agrees for Rs.1 Crore worth of business with u in
1 year, then you activate your rebate porocess. if at the end of the year the customer
DOES achieve the target u offer him say 2/3/4 % whatever is decided. The rebates are
passed on to the customer in the form of Credit notes.
The rebate can be given to the customer at one time or in installments also.
This is broadly the outline of the rebate process.
R.Sreeram
Note : I recomend you to study the theory part of why rebate and why not a discount.
This will help you understand better.
May be I can help you with rebate process.(IN -IMG)
1. define a rebate agreement type
2. define a condition type group
3. define a condition type and place this condition
Type in the pricing procedure.(REQUIREMENT=24)
ALSO IN THE PROCEDURE- ACCRUAL KEY = ERU
YOU ALSO HAVE TO DO THE ACCOUNT DETERMINATION FOR REBATES.
Once you have defined all the 3 and assignment starts.
Assign the agreement type to the condition type group
Assign the cond type group to the condition type.
Condition technique is also used in rebates.
REBATE ACTIVATION- IN CUSTOMER MASTER, SALES ORGANISATION
AND FOR THE BILLING DOCUMENT.
After having done this please proceed to maintain the condition record for the rebates
(transaction code-vbo1)
Note: if you maintain the requirement coloumn with the requirement as 24 - the rebate
will be affected in the billing document and if you dont give the requirement as 24
your rebate will be affected in the sales order.
The rebate process is completed when you have created a credit memo to the
customer.
The document type for the partial settlement is R3.
Please make sure you open two screens SO THAT YOU CAN COMPARE THE
NEW ENTRIES WHAT EVER YOU'RE DEFINING WITH THAT OF THE
STANDARDS or first you try with the standard condition type boo1, boo2
boo3 boo4.
AFTER YOU HAVE FINISHED A COMPLETE SALES CYCLE OF CREATION
ORDER , DELIVERY AND BILLING.
GO TO THE CONDITION RECORD IN CHANGE MODE (VB02) AND SETTLE
THE ACCOUNT PARTIALLY.
I hope this will be of any help to you.
Praveen
In a simple way,
1. First you need to create a Rebate agreement.
2. Create condition record for rebate giving the rebate rate and accrual rate.
3. when the rebate relevent billing doc is generated, the rebate and accruals are
determined and posted in a seperate GL account as a noted item - amount to be
settled. Also it gets copied in the rebate agreement.
4. create settlement run using credit memo request and then credit memo to settle this
amount with the customer.
This is what the link says.
Shrinivas
Rebate Process with Ref. to SO
If I need to make a rebate for a customer what is the process involved.
I am providing some info on rebates which I know.
Rebate agreemnts is based on agreement types.Conditon records which are created
like B001 and B002 are linked to the rebate agreeements specifying the rebate rate +
the accrual rates.condition records specify the rebate rate and the accrual rates.
Consider an example..
You decided to give a rebate of 3% to a customer whose sales vol is $1000 for a
particular SO
Then the rebate value is $30..
Now when you make the rebate settlement by doiing the Credit memo and you decide
to pay $27, then the accounting will be generated saying 27$ paid towards rebate and
3$ is the accrual which you owe to the customer
Procedure:
Rebate agreement: Transaction code: VB01
When you go to VB01, choose agreement type 0002 and then in conditions give
Material rebate
1 20
20 30
Now create a sales order with a material say M-11 for SOrg 1000 12 00 with QTY 6
Now check VB03 and see rebate agreemtent it will say Accruals 120 and payments 0
since your rebate is not settled still.
Rebate setllement
Go to VB02 enter ur sales deal no, and change the agreemetn status to B then enter
Shift+F12 and enter the amount to be paid for example u say $80
Then check in rebate payments rebate doc and partial setllemetn since you have not
paid in full.
View the credit memo request
Remove the Billing bloock Go to VA01 and put order type G2 ,,,go to create with ref
and enter ur Sales order no,,,save the doc now...
Then go to VF01 and enter the credit memo reqst no generated...save the doc no and
go to VF02 and say release to accounting
Now the final settlement will be this way
Accruals:120
Accrual reversed:80
Rebate pay:80
Amount payable:40
So the balance 40 is still the accrual
This is an example how a rebate will be processed with ref to a SO with an example.
SAP SD Tips by: Priyam
How to do a rebate agreement for a specific customers with
settings details?
1. Create a condition by copying a a standard condition like BO03 in V/06
2. Assign this condition in the std pricing procedure with acct key as ERB and accural
key as ERU - V/08
3.Create a Rebate Agreement in VBO1 (It is O = Owl and not zero). No will be
generated
choose 003 - Customer rebates, enter the customer code, the validity and check for the
status shld be in Open, click on the conditions enter the percentage and accrual
amount. You also can have scales in this. Also you need to maintain the material for
the settlement
4. Create a sales order for that customer and check the rebate agreement.
5. You can see the rebate condition in the invoice only.
6. Once you have posted the invoices, then go to rebate agrrement no. clicl on
verficayion and it will show the order details.
7. For settlement change the status of the rebate to B - release for the settlement.
8. Credit memo request will b generated copy the no. and go to VA02, remove the
blocks if any and create an invoice (credit memo).this will show u the accrual
amount.
9. In both the invoice and the credit memo check the posting - accounting document it
will show u the accrual as negative.
10. Again go to rebate aggreement and check the status it will show you D - Final
settlement of agreement already carried out
Consignment Sales Process in SAP
The consignment process in SAP standard consist of four small processes:
Consignment fillup (send materials to customer consignment).
Here you have a consignment fillup order and a consignment fillup delivery.
Consignment issue (issue materials from customer consignment to the customer).
Here you have a consignment issue order, consignment issue delivery and a
consignment issue invoice. (the flow is very similar to a normal OR flow, but the
materials are issued from the consignment stock instead of plant stock unrestricted).
Consignment return (return materials from customer ownership to customer
consignment).
Here you have a consignment return order, consignment return delivery and a
consignment return invoice. (the flow is very similar to a normal RE flow, but the
materials are returned to the consignment stock instead of plant stock returns).
Consignment pickup (pickup consignment stock and move it to plant stock).
Here you have a consignment pickup order and a consignment pickup delivery.
Note that in consignment fillup and consignment pickup there are no invoices since
there is no change of ownership for the materials.

How to perform a consignment order?
In consignment orders you are allowing the stock to sit in your customer location.
Once he informs that he used the stock you will invoice him. If he returns the stock
you will accept the stock to take it back.
It is defined in 4 steps.
1. Consignment fill up:
Sales document type is KB
Item category KBN
shedule line category E1
In this step, you are not invoicing the customer. document flow is sales order ----
delivery item category. It will not be relevent for billing and pricing because you are
not charging money for these goods in this step.
In schedule line category, you will set movement type 631 & set for availability check
and TOR.
2. Consignment Issue.
Once the customer informed you that he used all the goods or partial goods then you
will create consignment issue for used goods.
Sales document: KE
Item category: KEN
shedule line category: C0 or C1
Here you are invoicing the customer(because he used the goods). you are assigning
the delivery documnt and billing document to the sales document.
In item category, you are setting relevent for billing, pricing, special stock.
In schedule line category, your setting is 633 movement type, relevent for availability
check & TOR.
3. Consignment Return:
Customer found that some goods are damaged or he not able to sold the goods he
want to send it back. that you are creating this document.
Sales document type: KR
Item category: KRN
Shedule line category: D0
You will assign delivery document and billing to sales document. you will create
return order, return delivery, return billing.
Your setting item category relevent for billing, returns, pricing, special stock.
Your setting schedule line item category: 634 movement type, NO availability NO
TOR.
4. Consignment Pick up:
Even if you create the consignment return the goods are not come to direct to your
plant. For that you need to create consignment pick up. here the owner ship is not
changing so you do not need to create billing.
Assign retrun delivery to sales document type.
Sales document: KA
Item category: KAN
schedule line category: F0 & F1
Your setting item category relevent for returns. any shedule line category relevent for
632 movement type, MRP, availability check, delivery.
Now you check your plant stock. Stock will increase. *-- Ugameswara
Rao
Issue free goods to selected Customers
Client wants to issue free goods to selected customers after the said customer
buys a specified quantity of a good during the festive season starting 02
December to mid January. for example customer A buys 34 cartons of Corn Ice-
cream, we offer him 12 free corns. this should then reflect as cost in our accounts.
the rest of the system is already up and running and should not be
inconvinienced. How do I set it up?

1.Run trans. VBN2 to first create master record for free goods as follows:
Enter following information in selection screen:
- Free goods type: NA00
- Sales org, distribution channel, customer # and execute.
Now in next screen create the record as follows:
- First select the exclusive button and verify that you are in exclusive view.
(that is if you want exclusive)
- Material#, Min qty - Say 34 cartons. (check in what units you want to manage)
From: 34 cartons
unit of measure:
Free goods: 12 Pcs
Unit of measure: Pcs
Calcualtion type: 1 or try the other options
Deliver control: Blank or any of the other options suitable to you.
Now save and exit.
Now run VA01 for 34 cartons and press enter. The system will automatically propose
the free goods
item at no additional charge. Try higher order qtys and see if the free goods qty are
scaling up.
If not adjust the calculation parameters in the master record screen
It should be transaction VBN1. Sorry for the error.
VBN2 is to change the record. VBN1 creates it.
Kris J

If you want to give free goods to some of the customers than
1. create a customer group say 99 for FREE GOODS
In Free Goods Menu:
2. add a feild catalog for CUSTOMER GROUP
3. create a condition table (free goods) say 555 only for customer group
4. create a sequence say FREE with condition table 555
5. create a condition type say FREE with
6. maintain pricing procedure say ZFREE with condition type FREE
Now assign:
7. Active Free goods Determination or Assign with your sales organisation this
procedure ZFREE
8. Create free goods determination with transaction code /nvbn1 for FREE with Key
Csuomer Group
99 for exclusive
Give customer Group say 99 and from 34 to 34 free 12
Supressing Fields in Sale Order
To make optional / mandatory you can use in IMG - S&D-> Basic > Functions-> Log
of incomplete Procedures => select the fields > from the tables and the system will
check for them (OVA2/VUA2)
To make a filed entry enabled or grey (non-entry allowed):
User exits in the program MV45AFZZ-USEREXIT_FIELD_MODIFICATION
This user exit can be used to modify the attributes of the screen fields.
To do this, the screen fields are allocated to so-called modification groups 1 - 4 and
can be edited together during a modification in ABAP.
If a field has no field name, it cannot be allocated to a group. The usage of the field
groups (modification group 1-4) is as follows:
Modification group 1: Automatic modification with transaction MFAW
Modification group 2: It contains 'LOO' for step loop fields
Modification group 3: For modifications which depend on check tables or on other
fixed information
Modification group 4: is not used
The FORM routine is called up for every field of a screen. If you require changes to
be made, you must make them in this user exit. This FORM routine is called up by the
module FELDAUSWAHL.
With Compliments by: Taner Yuksel
Actually suppressing fielding sales orders userwise is quite easy. We are doing it in
our company. For this we use userexit FORM USEREXIT_FIELD_MODIFICATION
in MV45AFZZ.
Below is the sample code
IF SCREEN-NAME = 'VBKD-ABSSC'.
AUTHORITY-CHECK OBJECT 'ZMV45AFZZ' ID 'SCRFNAME' FIELD SCREEN-
NAME.
IF sy-subrc = 0.
SCREEN-INPUT = 1.
else.
SCREEN-INPUT = 0.
ENDIF.
endif.
You place the authority check object in authorization profile in the role of the users,
who should have access to the field (in this case it is VBKD-ABSSC), and there
assign the corresponding fields that are to be accessed via this userexit.
With Compliments by: Martishev Sabir
Some Light on Batch Determination
On batch determination, the whole process, how it is determined automatically in
the order.
A1) Normaly we use batch determination at delivery level, because at the time of
order material may or may not be created.for this material should be configured with
batch and batch determination should be checked in sales views of material.
A2) Batch Determination during order Creation.
For this you need to maintain a Classes d for you Material. Depending on the
Manufacturing process you can define the characteristics for your material.
Ex: Purity for Medicines, Resistance for Electric Items.
You need to create a class (You might have to create a new class type) which
incorporates the characteristic.
First Create the Characteristic Using Ct04 and then using Cl02 create the Class
including this characteristic.
Then in your material master Classification View Enter this class.
Then Create a Batch for the particular plant and Stor Loc using MSC1N.Give the
value of the characteristics in this batch.
Then go to SPRO ->Logistics General ->Batch Management and maintain the
Condition Technique (Procedure, Strategy Types and assignment to sales docs etc).
Then Create the Batch Determination Record using VCH1.
Difference between Item Proposal and Material
Determination
What is the difference between the item proposal and material determination
product proposal?
Item proposal and product proposal are the same.
Item proposal is the list of materials and order quantities that can be copied into the
sales order from the customer master data.
We use VA51 to create the item proposal. Here we get a number.This number is then
linked to the customer master data in the sales view. This is very commonly used.

Material determination is very closely related to item proposal /product proposal and
is used to swap one material for another in the sales order using the condition
technique. I have not seen Material determination procedures used in the projects I
have worked.

SAP Tips by: Prashanth Harish
Item Proposal or Product proposal:
"Item proposal is same as product proposal & SAP uses the two terms
interchangeably.
"An item proposal is a list of materials and order quantities that can be copied into the
sales order. Items can also be selected from a list and copied into a sales order."
1) Use transaction [VOV8] to configure the document type ("MS" for product
proposal).
2) Use transaction [VA51] to create a proposal.
3) Enter the item proposal on the sales area data (sales tab) of the customer master
record.
4) In [VA01] to create a sales order, Select Edit & propose items."

Material determination:
"Material determination uses the condition technique to swap one material for another
when certain conditions apply. Material
determination is triggered by the material entered in the line item of the sales order.
Use transaction [VB11] to create a material determination condition record. And
[OV12] for configuration of material determination.
Material determination is useful when old product is becoming obsolete or a new
product is released by the company at specific date."
SAP Tips by: Minmini
Steps for SD Variant Configuration
Some light on Variant Configuration in Detail.
The procedure is as follows:
y Create a Material - KMAT type with Item category (002)
y Create Charateristics in CT04 - Zbike, where in values mention the Color of the
bile like Red, Blue etc
y Create another characteristics in CT04 - ZPrice, where directly go the
additional data tab and maintain the table SDCOM and field VKOND (ABAP
Dictionary it will ask for)
y Assign these two characteristics to a Class in CL01 - ZBikeclass ( Type 300) in
characteristics tab page.
y Then go to CU41 Configuration profile select the material and enter the
description click on the class assignment ie assign Zbikclass.
y Now go back to CT04 - enter Zbike -go to values- select Red- go to extras -
Other Dependencies - Select Procedure enter in front 10 write -
$self.ZPrice='Red' and save
y Now go back go to extras - Other Dependencies - assignments and assign
relationship ( by default it will come just save)
y Now select Blue- go to extras - Other Dependencies - Editor - Select Procedure
enter in front of 10 write - $self.ZPrice='Blue' and save
y Now go back go to extras - Other Dependencies - assignments and assign
relationship ( by default it will come just save)
y Now go to VK11 - Enter VA00 (Condition)(For Std RVA001 Pricing
Procedure) - enter variant Red and Blue give the rates accordingly and create
the sales order. *-- Shaik Zaheeruddin
Tell me about variant configaration?
What are the type of questions we can expect in that?
Variant configuration is used where you have a configurable material like computer
(made up of components like processor, monitor, keyboard, mouse etc). These
components are called as characteristics in variant config. Again this will be having
values like processor can be either P4 or P3, monitor can be 15" or 17" etc.
Based on the values selected the variant pricing will happen using the condition type
VA00.

Possible questions you can expect are:

- What is variant configuration?
- What is characteristic?
- What is value?
- What is class?
- What is configuration profile?
- What is dependency and what are the types?
- What is a variant table?
- And the transaction codes for the above. *-- Balaji
Number Ranges In Sales Order
This is regarding number ranges defining and assigning tips which you can follow as
below:
Whenever there is a new Sales Org being created, you will be required to maintain
Number Ranges for Sales Documents which are allowed for your New Sales Area.
Number Ranges can be maintained Internally by the system, however it can be
maintained externally also if you customize it accordingly.
In Standard SAP the Transaction code for Maintaiing Number ranges externally is
VN01.
Defining - The same can be reached through in IMG as : Sales & Distribution--
>Sales-->Sales Document Header-->Define Number Ranges for Sales Documents.
Here you provide the system a specific Number range as follows:
Number range Key +Start Number range+ End Number Range+Current Number
For Example: If you want to propose the following Number Range
*1 9000076000 9000076999 0
The Current Number field will be kept zero as you are proposing new number range
and no sales documents have been created on it , Obviously..
*1 is a Unique Two digit Alphanumeric Key, while proposing your key, you should
ensure that it should not be there in the system as existing.
If you propose a key that is there in the system or if the Number Range (Start and End
Series) is there in the system already, the system will throw a message that Interval
already already exists. So choose a key that is unique, and which is not there in the
system.
Here , by making this , you are assigning a Key to a Number Range Series.
All the symbols can be used along with numbers from 0 to 9 and Alphabets from A to
Z and in any order. For example: !1, ^A, BB,Z*,M2.........
Assigning - In Assigning, you assign the particular Sales Document to the Number
Range you have already proposed as above.
The Assigning Part is done as follows:
The Two digit Alpha Numeric Key is maintained or Assigned to the respective Sales
Document type in V0V8.
This can also be reached in IMG by:
Sales & Distribution-->Sales-->Sales Document Header-->Define Sales Document
Types
Locate the particular Sales Doc Type, and double click on it to display it
configuration. Here you put the Two Digit Number key in the Field- "Number range
External Assignment"
Besides this:
If a new Shipping Point is created then Delivery Number ranges are required to be
maintained.
Similarly,
If a new Plant is created then Billing Number Ranges are required to be maintained.
Tips by : Vivek Sahni
What is Debit note and Credit note
What is Debit note and Credit note? What is the purpose? How we create?
1. A transaction that reduces Amounts Receivable from a customer is a credit memo.
For eg. The customer could return damaged goods. A debit memo is a transaction that
reduces Amounts Payable to a vendor because, you send damaged goods back to your
vendor.

2. Credit memo request is a sales document used in complaints processing to request a
credit memo for a customer. If the price calculated for the customer is too high, for
example, because the wrong scale prices were used or a discount was forgotten, you
can create a credit memo request. The credit memo request is blocked for further
processing so that it can be checked. If the request is approved, you can remove the
block. The system uses the credit memo request to create a credit memo.

You can use credit memos in Sales and Distribution (SD) for assigning credit memo
requests to the open invoices and in Financial Accounting (FI) for assigning credit
memos and payments to the open invoices and carry out clearing with them. If you
use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1
relationship between the credit memo request and the credit memo item posted in
Financial Accounting (FI). As soon as you bill the credit memo request together with
other sales orders, or distribute the items of one credit memo request to several billing
documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following
assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices

When you post credit memos, the payment programme processes them automatically.
If the credit memo is specifically related to a particular open invoice item, the
payment program automatically attempts to offset the credit memo against the open
item. If it is not possible to completely offset the credit memo against an invoice, you
can post a debit memo to the vendor, who is to reimburse the amount. Then you can
apply a multilevel dunning program.

3. Debit memo request is a sales document used in complaints processing to request a
debit memo for a customer. If the prices calculated for the customer were too low, for
example, calculated with the wrong scaled prices, you can create a debit memo
request. The debit memo request can be blocked so that it can be checked. When it has
been approved, you can remove the block. It is like a standard order. The system uses
the debit memo request to create a debit memo.

4. As mentioned above, creating a credit or debit memo request enables you to create
credit or debit memos based on a complaint. For this first create a sales document with
the order type for a credit or debit memo request. You can create the debit or credit
memo requests in the following ways:
± Without reference to an order
± With reference to an existing order
Here you enter which order the complaint refers to.
± With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit
memo

5. You can block the credit or debit memo request from being billed in Customizing.
Go to Sales -> Sales Documents -> Sales document header -> Define sales document
type and select the billing block field in the billing section. This request can later be
reviewed along with similar ones, - if necessary, by another department. The request
for a credit or debit memo can then be approved or rejected.
Tips by : Rajendran
Explain What Is Credit and Debit Memo
1. A transaction that reduces Amounts Receivable from a customer is a credit memo.
For eg. The customer could return damaged goods. A debit memo is a transaction that
reduces Amounts Payable to a vendor because, you send damaged goods back to your
vendor.
2. Credit memo request is a sales document used in complaints processing to request a
credit memo for a customer. If the price calculated for the customer is too high, for
example, because the wrong scale prices were used or a discount was forgotten, you
can create a credit memo request. The credit memo request is blocked for further
processing so that it can be checked. If the request is approved, you can remove the
block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo
requests to the open invoices and in Financial Accounting (FI) for assigning credit
memos and payments to the open invoices and carry out clearing with them. If you
use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1
relationship between the credit memo request and the credit memo item posted in
Financial Accounting (FI). As soon as you bill the credit memo request together with
other sales orders, or distribute the items of one credit memo request to several billing
documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following
assignment options:
y Assignment to a single invoice
y Assignment of a partial amount to an invoice
y Assignment to several invoices
When you post credit memos, the payment programmed processes them
automatically. If the credit memo is specifically related to a particular open invoice
item, the payment program automatically attempts to offset the credit memo against
the open item. If it is not possible to completely offset the credit memo against an
invoice, you can post a debit memo to the vendor, who is to reimburse the amount.
Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a
debit memo for a customer. If the prices calculated for the customer were too low, for
example, calculated with the wrong scaled prices, you can create a debit memo
request. The debit memo request can be blocked so that it can be checked. When it has
been approved, you can remove the block. It is like a standard order. The system uses
the debit memo request to create a debit memo.
4. As mentioned above, creating a credit or debit memo request enables you to create
credit or debit memos based on a complaint. For this first create a sales document with
the order type for a credit or debit memo request. You can create the debit or credit
memo requests in the following ways:
y Without reference to an order
y With reference to an existing order
Here you enter which order the complaint refers to.
y With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit
memo.
5. You can block the credit or debit memo request from being billed in Customizing.
Go to Sales -> Sales Documents -> Sales document header -> Define sales document
type and select the billing block field in the billing section. This request can later be
reviewed along with similar ones, - if necessary, by another department. The request
for a credit or debit memo can then be approved or rejected.
Use the same Invoice Script/smartform for Credit/debit memo's
INVOICE
Output type : RD00
ScriptForm Name : RVINVOICE01
Driver Program Name : RVADIN01
smartform name : LB_BIL_INVOICE
Smartform Driver Pgm: RLB_INVOICE
Configure Intercompany Stock Transport Order
Explain STO.
STO is Stock Transport order. It is used for inter company transfer of goods. Plant to
plant transfer and even transferring raw material to Third party contractors (Job
Work).
The Process is you create a STO do delivery against the STO and create a Billing
Document against the STO.
How to configure the inter-company Stock Transport Order? - Prassee
Material should exist in both the plants (Delivering & Ordering),
Internal customer should be assigned to the ordering plant ( MM -> Purchasing ->
Purchase Order -> Setup stock transport order -> assign the internal customer to the
ordering plant and assign the Sales area of the internal customer.
Tcode : OMGN

Assign its Sales area to the delivering plant
Assign the document type and Delivery type NB and NLCC
Assign the Supplying plant --> Receiving Plant --> NB
Take the delivering plant and assign the sales area.
Vendor master has to be created and assaign the supply source ( Delivering Plant).
Create a puchase order ME21N ---> Save
Delivery VL10 G ---> Calculation rule (appropriate) --> Assaign the purchase order
number here and execute.
Select the Delivery creation line and do the back ground process.
Start the log display and see the delivery document number by the documents button
Goto VL02N --> do picking and PGI --> Then do the MIGO with respect to the
delivery document.
Billing (Intercompany pricing conditions should be set).
Inter Company Sales Process
Explain the Inter Company Sales Process.
In SAP sales & distribution module, an intercompany sales occurs when the selling
organization belongs to a different company code than the delivering plant. The
transaction path for accessing intercompany sales billing is:
IMG >> Sales and distribution >> Billing >> Intercompany billing
Let us take an example to understand intercompany sales better. Suppose there are
two company codes namely 1000 and 2000. A customer may place an order for goods
in sales organization belonging to company code 3000. However, the goods may be
manufactured by a delivering plant belonging the company code 1000. A sales order
is created indicating delivering plant of company code 1000. The sales organization
then invoices the customer for the materials purchased. SAP R/3 automatically creates
an intercompany billing document at the same time as the customer¶s billing
document is created. This intercompany invoice is sent from the delivering plant to
the selling sales organization.
As a rule of thumb, when dealing with different company codes, one may find a need
to transfer stock between two different company codes. However, if the stock be
transferred within the same company code, there is no need for an intercompany
transaction. But in case the stock is transferred between different company codes, a
transfer of value occurs and is an intercompany sale.
---
In inter- company sales process, no PO will raise.
While creating sales order, if the end user knows there is no stock on their plant, they
request for their sister concern company to deliver these ordered goods to the
customer directly, after delivery they will receive intercompany invoice from the
delivering company code, that¶s the reason you enter delivering plant while creating
sales order.
Below is the inter-company check list:
Check all your settings once again for creating inter-company billing:
- Material should exist in both plants.
- Stock will be maintained in D-Plant (Delivering).
- Now Plant - R (Receiving) become the customer of Plant-D. So create a dummy
customer in Plant-D's company code and sales area.
- Assign this customer number to Plant -R's details & its selling sales area.
- Maintain the intercomapny billing type (IV) in ur sales doc type (OR).
- Assign the Plant-D to selling sales org+ dbt channel.
- Maintain relevant copy controls between documents.
- Determine pricing procedure for Standard (RVAA01) as well as Intercompany
(ICAA01)
(Note: Dummy customer's CPP, IV doc's DPP along with Delivering plant's sales
area)
- Maintain the condition records for Condition type PI01- VK11
(Note: In ICAA01, you won't find any PI01 Ctype, but you'll find IV01-, if you
observe the details of IV01 C.type in V/06, it has the ref Ctype as "PI01" , through
which the condition record of PI01 is shared to IV01 also..)
- Now create VA01, enter the required fields, in delivering plant -enter Plant-D, @
item level as well as @ header level, and save,
- Create Delivery VL01n, with ref to SO,
- Create Billing VF01 (with ref to DEL)--- observe bill type-F2,
- Create Billing VF01 (with ref to DEL again)--observe the bill type-IV.
Normal Sales Order Cycle Configuration
What are those initial sales order config?
By: Anuradha
Normal Sales Order Cycle:-
Step 1: Sales Document Type
IMG > Sales and Distribution > Sales > Sales Documents > Sales Document Header:
1. Sales Document Type: The sales document types represent the different business
transactions, such as Inquiry, Quotation, Sales Order, etc. To create new sales order
type, always copy as with reference to similar sales order. If possible use standard
sales order.
2. Define Number Ranges For Sales Documents: Maintain number range with
discussion with core team.
3. Assign Sales Area To Sales Document Types:
A. Combine sales organizations / Combine distribution channels / Combine
divisions: Ensure to maintain these, else Sales Order creation will give error.
B. Assign sales order types permitted for sales areas: Assign only required Sales
Order Types to required Sales Area. This will minimize selection of Sales Order Type
as per sales area.
Sales Document Item:
1. Define Item Categories: If possible use Standard Item Category. Incase if required
to create new, copy as from standard & maintain New.
2. Assign Item Categories: If possible, use standard. Formula for deriving item
category: Sales Document Type + Item Category Group + Usage + Higher Level Item
Category = Item Category
Schedule Line:
1. Define Schedule Line Categories: If possible use Standard Schedule Lines. Incase if
required to create new, copy as from standard & maintain New.
2. Assign Schedule Line Categories: If possible, use standard. Formula for deriving
Schedule Line: Item Category + MRP Type / No MRP Type.
Step 2:
IMG > Logistic Execution > Shipping > Deliveries >
1. Define Delivery Types: If possible use Standard Delivery Type. Incase if required
to create new, copy as from standard & maintain New.
2. Define Item Categories for Deliveries: If possible use Standard Item Categories for
Delivery Type. Incase if required to create new, copy as from standard & maintain
New.
3. Define Number Ranges for Deliveries: Ensure to maintain number range.
Step 3:
IMG > Sales and Distribution > Billing >
1. Define Billing Types: If possible use Standard Billing Type. Incase if required to
create new, copy as from standard & maintain New.
2. Define Number Range For Billing Documents: Ensure to maintain number range.
3. Maintain Copying Control For Billing Documents: Maintain relevant copy controls
such as Sales Order to Billing, Deliver to Billing, etc.
The configuration differs from scenario to scenario & requirement of the client.
Default Storage Location In Sales Order
Where to maintain settings if we want to make storage location appear by default
at the time of creating the sales order?
There is No storage location determination at Sales order level.. Only we can enter
manually.
Storage location will be determined at Delivery level only..
System does not determine storage location at sales order level. User has to indicate it
at time of creating sales order. The storage location entered in the order item is copied
into the outbound delivery. If no storage location for picking is specified in the order
item, the system determines the storage location when it creates the outbound delivery
and copies it into the delivery item. The system determines the picking location based
on a MALA, RETA, MARA rule defined in the delivery type.
This functionality is not available in the standard SAP. If you want the system to
check the stock at a specific storage location, the storage location has to be entered
manually at item level or you have to go for development so that it will be defaulted
under the specific conditions specified. You have to create a Z-table and maintain the
table with data under which that specific storage location has to be determined.
A userexit has to be used so that it will default the appropriate storage location after
checking the table.
Storage loction determination in Sales order is only possible via a user exit. You
cannot configure storage location into sales order: you need to use user
exit MV45AFZB USEREXIT_SOURCE_DETERMIN
or
You can use userexit_save_document
Userexit_save_document_prepare
or
The relevant forms to be used are:
USEREXIT_MOVE_FIELD_TO_VBAK -- to default in Header.
USEREXIT_MOVE_FIELD_TO_VBAP -- to default in item.
User exit: MV45AFZZ
---
Standard SAP can't determine storage location at sales order level. If required to give
manually. But at deliver it'll determine automatic.
Do the proper settings at Delivery level:
SPRO --> LOGISTICS EXECUTION --> SHIPPING --> PICKING -->
DETERMINE PICKING LOCATION --> Define Rules for Picking Location
Determination.
If sales order level by default require, then you have to use user EXIT.
Explain The Meaning Of An Open Sales Order
What is an open sales order?
An open sales order is where the order has not been delivered (physical goods).
Open Sales order : I will explain taking an example, suppose there is an order for 100
qty and against this order, only 50 are being delivered till its delivery date . i.e. it is
partially delivered. then its status will be open . because it is not fully delivered.
You can check the open order status in VA02 in status tab. (double click on item and
at item level chk the status) or check in transaction VA05 all the open orders.
In SAP SD, the document flow will summarize the status of each document. In order,
they are:
1. Sales order : once delivery has been created, the status of the order changes from
"open" to "completed".
2. Outbound delivery : when items are picked and posted for goods issue, the status
remains at "being processed"; the status becomes complete only when billing is done.
3. Billing document : when billing document is created and saved, and posted to
accounting, the status of the delivery becomes "complete"; the status of billing
becomes "complete" as well; an accounting document is created and the status is "not
cleared".
4. Payments posting affects the status of the accounting document; hence, you look at
table BSEG. once payment is posted with reference to this accounting document, the
status becomes "cleared".

How can we know using data in tables whether a sales order is open or not?
Check in Transaction VA05 and in table the status filed will tell you the status of open
order.
Table VBAP / VBAK / VBUK (header) and VBUP (item)

Which table is updated when customer pays against an invoice?
Check table VBAK / VBAP / VBRK / VBRP and VBFA you can chk the document
flow.

Can you tell if a sales order can be considered open if delivery has happened but
payment has not been done yet?
Yes, that sales order will be considered as complete order. not open order.
Delivery will be open against which billing is not happened.

How to close any open sales order?
Go to transaction VA05, here you can see list of all Sales order open for any particular
sales area.
You can either do mass maintenance to close all the open order by giving rejection
reason. Or you can check one by one order & reject the pending item.
Go to VA02, input the sale order and execute. Now select the line item and assign
Reason for Rejection which you will find on the right top side.
If you have not delivered any quantity, then you can delete the sales order from the
tcode VA02 - Enter your doc no- in the menu bar go to sales document-then
DELETE.
Sold To Party In Sales Order Screen
After entering sales order (va01) screen, system giving default sold to party. How
to disable this?
This is due to activation of userexit V45A0002. You need to deactivate this. Take the
help from ABAPer to find the project which is assigned to the userexit and deactivate
the same.
or
Can you also check in your SU3 Parameters whether there is any entry with Parameter
ID - VAU?
If some value is set for this parameter , it will be copied by default in SOLD-TO-
PARTY during creation of the Sales Document (VA01)
You can remove this ID or clear the Value.
You can also check if there is any Transaction Variant associated with your
Transaction in SHD0 through which the default sold-to-party can come.
---
Change sold to party in sales order
We have the below requirement of changing sold to party after creation of sales
order:
Once sales order is created, purchase requisition is created automatically and
purchase order is created with reference to the purchase requisition. So when
Goods receipt is done, the respective stock is getting reserved for that sales order.
We wanted to change the sold to party option.
After creation of purchase order, sold to party option in sales order is display
only.
How to make it changeable?
As long as you have not created subsequent document like delivery or invoice, you
can change the sold to party in sale order either in creation mode (VA01) or in change
mode (VA02). But once you created the subsequent document, you cannot change the
sold to party bocz, the said field will become uneditable.
---
Effect of sold to party in sales order
What is the effect of sold to party in sales order?
Suppose we are creating the sales order with customer '11' and material 'abc',
but before saving the sales order document we changed the customer and new
customer is '21', so after this change which is redetermined in the sales order.
These will get redetermine
-->Tax
-->Price
-->Frieght
-->Payment terms
-->Shipping conditions
-->Partner (Ship to party, bill to party and Payer).
-->Route.
If the Sold to party is changed from 11 to 21, then the new SP (21) may be valid for
some other Sales Area, may have different SH,PY &BP. So accordingly those data
will change.
If different SP, then Price may vary, Shipping condition may vary. So those data may
change.
As different SH may be different, then Route may be different, Plant may be different,
and as Tax is mostly Plant dependent, so Tax may change.
If SP is different PY may be different, so Payment Term, Incoterm & Credit limit may
be different, so those data will be changed/redetermined accordingly.
Profit Center Default In Sales Order
Question:
In sales order we have profit center tab in line item --> account assignment.
From where does this profit center comes here? The source I mean.
Answer:
Sales order takes profit center from material master view Sales: Plant/General data.
Profit center is assigned in (material master record) MMR in sales orgn 2 view. If you
assign there automatically it will trigger in the sales order. In the item data -> account
assignment tab .
This profit center is used in MMR because, once you do OR- LF- F2 for that material
this material value has to trigger in the profit center in FI properly.
After doing F2 and when you save a the Invoice i.e., F2, automatically an accounting
document gets generated along with a profit center document also gets generated if
you have assigned profit center to your MMR.

In material master, I was created profit center PBB2K for part A but it is
showing different profit center when sales order created.
Advise why different profit center show in sales order?
Check 0KEM for any sales order substitution for profit center.
In general, the material master profit center defaults to profit center, but at sales order
you can change the profit center otherwise check 0KEM

It seems as though we have a FI setup in our system through which the Profit
Center on the Sales Order is NOT defaulted from the Material master, but is
showing up another value, could you please provide me the steps where I could
look that up? What configuration is it from the FI side that is preventing the
standard material PC to be over ridden?
Please check OKB9,
or
Simple,
It is in substitution,
Go to transaction GGB1 and see under the node profit center accounting.
You will see that you can substitute the profit center in the sales order using
substitution.
You can define your own here.

How can I make the Field Profit Center in the line item level of the sales order to
mandatory?
You can do this by transaction variant.
Goto tcode SHD0, give t code as VA01. Make a transaction variant and make the
fields mandatory.
or
Please include the Field Profit Center (PRCTR) in incompletion Procedure of Sales
Order Item. So without Profit Center Entry Sales Order will be incomplete.
Goto T.code OVA2 copy the procedure you are now working with and add the field
vbap-Prctr.
In VUP2 you can assign your new procedure to your item category.
Check Whether The Entries Is Maintain in LIS Update or
Not
Path:
SPRO --> IMG --> Logistics-General -->Logistics Information System --> Logistics
Data Warehouse --> Updating --> Updating Control --> Settings: Sales --> Update
Group --> Assign Update Group at Header Level
Maintain following data, separately in two rows:
Sales Org: say,1234
DstCh:
Division:
Customer Statistic Group: +
Statistics group for sales document type: 1
and
Sales Org:
DstCh:
Division:
Customer Statistic Group: +
Statistics group for sales document type: 2
SPRO --> IMG --> Logistics-General -->Logistics Information System --> Logistics
Data Warehouse --> Updating --> Updating Control --> Settings: Sales --> Update
Group --> Assign Update Group at Item Level
Maintain following data, separately in two rows:
Sales Org:
DstCh:
Division:
Customer Statistic Group: +
Material Statistic Group: 1
Statistics group for sales document type: 1
Statistics group for the item category: 1
and
Sales Org:
DstCh:
Division:
Customer Statistic Group: +
Material Statistic Group: 1
Statistics group for sales document type: 2
Statistics group for the item category: 2
Note: Once, you will maintain Settings for LIS-Update, it will update onwards
transactions and will not update for already done transactions.
3PL Purchase Order Link To Sales Order
For third party order, either you can create the material master with item category
group as BANS, so the system will automatically pick TAS in the sales order for the
material or you can change the item category manually to TAS in the order.
This will trigger a PR, based on the PR a PO will be generated.
Defining Item Category Group
IMG -> Sales and Distribution -> Sales -> Sales Documents -> Sales Document Item -
> Define Item category groups
Defining Item Category -> Sales and Distribution -> Sales -> Sales Documents ->
Sales Document Item -> Define Item Categories
Item category TAS
Description 3rd party with SN CM
Item type Blank
Completion rule Blank
Special stock Blank
Relevant for billing B
Billing plan type Blank
Billing block Blank
Pricing X
Statistical value Blank
Revenue recognition Blank
Delimit. start date Blank
Business data item X
Sched. line allowed X
Item relev. for delivery Blank
Returns Blank
Weight/Vol.- relevant X
Credit active X
Determine cost X
Aut. batch determ. Blank
Rounding permitted Blank
Order qty = 1 Blank
Incomplete proced. 28
PartnerDetermProced T
TextDetermProcedure 01
Item cat. status group 1
Screen seq. group N
Status profile Blank
Create PO autom. Blank
Config. strategy Blank
Mat. variant action Blank
ATP material variant Blank
Structure scope Blank
Application Blank
Value contract material Blank
Contract release ctrl Blank
Repair procedure Blank
Billing form Blank
DIP profile Blank
Assigning Item Category
IMG -> Sales and Distribution -> Sales -> Sales Documents -> Sales Document Item -
> Assign Item categories
Creating Material
MM01
1. On the screen Create Material (Initial Screen) enter the material number if External.
2. Choose Select View(s). (Basic View 1&2, Sales Views, Purchasing views and
accounting views).
3. Enter the relevant data and save the material. Use material group BANS in the item
material group field.
Creating SD Pricing Conditions for material
VK11
Creating Vendor Master
XK01
What is the Foreign trade data required in SO for doing
Exports
I am doing export sale but while creating billing document system give error that
"Missing export data" hence accounting document has not created.
Trouble Shooting and Problem Solving :
Go to VF02, input the billing document and execute.
From top menu bar, click on "Goto -- Header -- Foreign Trade/Customs".
There again click on "Incompleteness analysis" which will be below to "Head.text"
tab so that it will take you to the areas where you need to fill in the required datas.
Once you gave all the data and save, you can check the log as "Document complete".
Solution :
This will resolve the issue for current Invoice; but if the same error is occurring for
every Invoice, maintain default values.
To get the default values for foreign trade data go to
1. IMG --> Sales and Distribution --> Foreign Trade/Customs --> Basic data for
foreign trade --> Define Business Transaction Types And Default Value -->
Define Default Business Type (SD)
In this step maintain assignments for country/sales org/dist channel / item category /
and transaction type combination.
2. IMG --> Sales and Distribution --> Foreign Trade/Customs --> Basic data for
foreign trade --> Define Procedures and Default Value --> Define procedure default
In this step maintain assignments with the combination of country/sales org/dist
channel/division/exp.imp group/item category/ procedure.
Apart from the above we need to maintain Comm./imp. code no./country of origin and
region of origin at material master
HINT:
Go to VTFL, select your billing type and delivery type and click on blue magnifying
lens on top left so that it will take you to a screen where most probably, you would be
maintaining "B" for "Determ.export data". Maintain blank field there and save. Now
system will not throw incomplete error message.
Material To Be Added or Excluded To a Customer
How to setup material exclusion for customer during sales order creation?
If you want specific material to be added or excluded to a customer, you can do it in
"Listing and Exclusion".

Here is a small note on listing and exclusion, it may be helpful.
Material listing and exclusion:

Material listing: Whatever the materials that are placed in the listing for a customer he
can access to those materials only.

Maintaining records for material listing:

Logistics
Sales and distribution
Master data
Products
Listing/Exclusion
VB01 Create
Specify the condition type for listing
Select the required key combination
Enter the required materials in listing and save it.

Material Exclusion: Whatever the materials that are placed in exclusion for a customer
he cannot access those materials.

Maintaining records for material Exclusion:

Logistics
Sales and distribution
Master data
Products
Listing/Exclusion
VB01 Create
Specify the condition type for exclusion
Select the required key combination
Enter the required materials in exclusion and save it.

Maintaining condition technique for listing and exclusion:

SPRO
Sales and distribution
Basic functions
Listing/Exclusion
Maintain condition tables for listing/exclusion
Maintain access sequence for listing/exclusion
Maintain listing/exclusion types
Go to new entries and define condition types one each for listing, exclusion

Procedure for maintaining listing/exclusion
Define the procedure one each for listing and exclusion

Activate listing/exclusion by sales document type
Select the required sales document type and assign the procedure for listing and
exclusion

Note:
1. Listing type A001
2. Exclusion type B001
3. Procedure for listing A00001
4. Procedure for exclusion B00001
Sales Order Number Blank In MD04
I have a sales order which is complete in all respects. The sales order appears in
MD04 with correct date and quantity. However MD04 does not show the sales
order number. (number is blank)
Delivery can be created from this sales order. This delivery is seen in MD04 with
correct date and quantity, but the delivery number is not shown in MD04.
Delivery is successfully PGI'ed subsequently.
Why the numbers that are saved in SD not shown in MD04?
Solution:
Check in Material Master - MRP3 View.
Availability Check might be maintained as "01" - Daily requirement.
If is, then the sales order number will not appear in MD04 list.
SO number will appear for 02- Individual requirement.
Fyi:
Once sales order is created - it will be appear in MD04, once delivery is created wrt:
SO ( w/o PGI), then delivery number will appear, SO number will not appear. Once
PGI is done against to this delivery document. Then the line item from MD04 will be
deleted.
To recovery / delete the inconsistent entries, you can run the prog: SDRQCR21
It makes sense as well that for 01, the orders on the same day are summarized.
Your understanding is perfectly right.
This is the reason, why you can't see the SO number in MD04 for Materials which has
AC:01.
In MD04- line appears as summarized requirement for the whole day, it could consist
all the SO numbers on that day. So you can¶t see the SO number in this case.
To check the Availability Check rules for existing sales order (VBBE), do the
following:
1. Go to the sales order.
2. Select particular line item.
3. Click on Display availability button at the bottom
4. You shall get the availability screen.
5. ON the top , click on SCOPE OF CHECK
6. You shall see that on top left section, there are two fields
A) Availability Check ( eg 01, 02 etc)
B) Checking rule ( A , B etc )
Your focus should be on Availability Check. If it is 02, it indicates Individual
Requirement.
If your availability check option is 01, it means table VBBS shall be updated with
Daily ( total records / requirements )
If your availability check option is 02, then ideally table VBBE should have been
updated for that sales order
PS:
For existing sales order that were already created, it will still shows blank as the
system only copied the MRP Settings once.
New sales order or new item line in the same sales order with the materials will work
after MM - MRP View 3 - Availability Check had been changed to "02".

Partner Determination For Sales Doc
Explain me how to get partner determination for sales doc header level.
By: Micro Irrigation
First determine one account group ( Trans code OBD2 ) assign number range for acct
group ( Trans code OBAR ).
Define partner determination procedure:
IMG -> SD -> Basic Functions -> Partner Determination -> Setup Partner
Determination -> Partner Determination For Sales Doc Header

Click on Partner Type
Go To New Entries and Define Partner Types
Customer KU
Vendor LI
Contact Person AP
Sales Employ SE

Select Partner Type KU and Go To Details Icon and Maintain Partner Functions
SP Sold To Party
SH Ship To Party
BP Bill To Party
PY Payer
Come Back and Click On
Assign Partner Type To Sales Doc Header
KU To TA
Assign Partner Functions To Account Group
SP To ACC GROUP
SH
BP
PY Same.
For Sales Doc Header The Partner Functions Can Be Determined From Customer
Master.
Setup Partner Determination Procedure
How to customize the Partner Determination Procedure?
We can determine partner determination procedure by using the transaction code
VOPA.
In the business different people interacts to make a transaction with the business while
making transactions with the business every partner performs certain roles those are
called as a partner functions.
Depending on the partner type every partner fulfill certain mandatory partner
functions. SAP determines relevant partner functions automatically to relevant
partner object type.
Flow: Customer master, Sales, Delivery, Billing, Document header and items.
A) Partner Types.
1) Customer(KU)
He performs partner functions like Sp, Sh, Bp, Py.
2) Vendor(LI)
Partner Functions (FA- Forward Agent).
3) Contact Person (AP)
Partner Functions-CP.
4) Sales Employee(PE)
Partner Funcitons-SE
Authorized Partner to release the order
Contracts are release by raising sales orders.
In the business one specifies partner is authorized to enter and to release contracts.
At Header level( sales document) there is a control by which system carries out
checks against partner whether he is authorized to release the contract.
Partner type(KU) and Partner Functions( AA- Sold T party) to release the contracts.
Aw- ship to party to release the contracts and this partner functions assigned to partner
determination procedure (kab).
Partners to check credit limits:
We define partner functions
Km-credit Manager.
kb- credit representations both belongs to partner type pe(personal)
Configurations settings:
1) Define Account Group( OBD2)
2) Assign Number range key to Account Group (OBAR)
3) Define partner determination procedure for customer master.
a) Define partner functions
Path: Img -> sd -> basic functions -> partner determination -> set up partner
determination -> set up partner determination for customer master.
Click on partner function control button under dialog structure
Partner Function Name Partner type error
sp sold to party ku 07
sh ship to party ku 07
bp bill to party ku 07
py payer ku 07
partner type Pe
Km credit manager pe 09
kb credit represent pe 09

b) Define partner determination procedure.
c) Assign partner functions to partner determination procedure.
d) Assign partner determination determination procedure to account group.
e) Assign partner functions to account group.
For sales document.
a) Define Partner functions to sales document header
1) Define partner functions
img -> sd -> basic functions -> partner determination -> setup partner determination -
> set up partner determination for sales document header
2) Define partner determination procedure.
3) Assign partner functions to partner determination procedure
4) Partner Determination procedure assignment.
Sales BOM Implementation
A bill of material (BOM) describes the different components that together create a
product. A BOM for a bicycle, for example, consists of all the parts that make up the
bicycle: the frame, the saddle, wheels, and so on.
Process Flow
When you enter the material number of a bill of materials that is relevant for sales
order processing, the system displays the material that describes the whole bill of
materials as a main item. The individual components are displayed as lower-level
items.
There are two ways to process a bill of materials in Sales. Once you have entered a
bill of material in a sales order, the system runs pricing, inventory control, and
delivery processing at:
- Main item level if the material is assembled, or
- Component level if the material is not assembled
The type of processing used by the system is determined by the item category
group that you enter in the material master record for relevant materials.

Processing at Main Item Level
If you want the system to carry out pricing, inventory control, and delivery processing
at main item level, enter ERLA in the Item category group field of theSales: sales
org. 2 screen in the material master record of the finished product. This means
that the components only function as text items and are not relevant for delivery. The
following graphic shows how a bill of material is processed at main item level.

Processing at Component Level
If you want the system to carry out pricing, inventory control, and delivery processing
at the component level, enter LUMF in the Item category group field of theSales:
sales org. 2 screen in the material master record of the finished product. In this
case, only the components are relevant for delivery. During processing the system
automatically creates a delivery group. The latest delivery date among all the
components becomes the delivery date for the entire delivery group.
How to Know that Sales BOM is working or not?
I have set up a sales BOM. How do I know or test that is is working or not?
Once you enter a material (for whch you have created a BOM thru CS01) in the sales
doc another material pops under the main material line item as a sub-item (s). If it
doesn't then your BOM isn't working.
In my experience BOMs work if all maintenance has been done properly.
A number of things to check is:
1. The bom hasn't been defined for the plant used, or you haven't defined the plant in
SO.
2. Main item category - has BOM application SD01 been assigned to it?
3. Item categories for main items and sub-items have not been mainteined properly.
4. Sales items maintenance - You should assign item categories for BOM header items
and sub-items to a specific sales doc.
5. Has the BOM itself been configured properly (i.e. right plant, BOM usage '5')?
6. Are you trying it out on an order created after all BOM maintenance was done?
7. Also , what's the 'Structure scope' set as? Anything except C may be useful here?
We have that set to A, since our BOMs are all single-level. You could set it to B if
BOM are configured multi-level.
Those are probably main reasons why BOM shouldn't work. Apart from that, just re-
check your whole config - the truth is out there somwhere.
Fast Links:
What Is BOM Referring to SAP SD
What is bill of material?
By: Mike
BILL OF MATERIALS

We need to maintain Material master records for the BOM Item and for the
components also.

The item category group of the BOM items is µERLA/LUMF¶ and the item category is
µNORM¶.

Creating BOM item:
- Logistics
- Sales and distribution
- Master data
- Products
- Bills of material
- Material BOM
CS01 create

Specify the data for the following fields.

Material: Specify the material for which components are to be maintained.

Plant: Specify the plant of BOM item.
BOM usage: Specify the application in which BOM is maintained (5 for SD).

Alternative BOM: Specifies the sequence of a BOM within a group of BOMs.
(L = stock item N = Non-stock item)

In the overview screen specify the components which makes the main item and the
corresponding quantities and save it.
Note: During sales document processing if we enter the BOM item the system
automatically determines corresponding components.

1) For the BOM to be exploded in the sales document the following customizing
setting is required.

A) If the item category group is ERLA the item category of the BOM is TAQ, in the
definition of which we have to specify the value A (Explode single level BOM) in the
structure scope.
B) If the item category group is LUMF the item category of the BOM item is TAP in
the definition of which we have to specify the value A in the field structure scope.

2) If the item category group is LUMF the system shows price for the components but
not for the BOM item. For this the following customizing setting is required.

A) The item category of the BOM item is TAP which is not relevant for pricing, so
the BOM item is not Priced.
B) The item category of the components is TAN which is relevant for pricing, so the
components are priced

3) If the item category group is ERLA the system shows price for the BOM item but
not for components. For this following customizing setting is required.

A) The item category of BOM item is TAQ, which is relevant for pricing, so the BOM
is priced.
B) The item category of components is TAE which is not relevant for pricing, so the
components are not priced.

While creating sales document to get the list of alternative BOMs in the definition
item category of BOM item we have to check the field ³Manual Alternative´

24-07-2007

ITEM CATEGORY DETERMINATION FOR BOM ITEM

SD type ITCaGr Usg HLItCa DftItCa

OR ERLA TAQ
OR NORM TAQ TAE
OR LUMF TAP
OR NORM TAP TAN
OR NORM TAN
OR NORM TAE TAE
OR NORM TAN TAE

NOTE: A ± Explode single level BOM item
B ± Explode multi level BOM item
CS01 ± Transaction code for creating BOM Item

Statistical value µx¶ or µy¶
Make TAP relevant for pricing but values for statistical only.
ricing Customization For Sales BOM
What are the steps of customization to pricing for header level or item level
then?
By: John
You can create a sales bom, and price it at header level or sub level.
If you want to assemble the products and depending upon the assemblies you want to
price. For eg. if the customer asks for a certain combinationa of Material A, B and C
respectively, then you create a Material Master record Material D with item category
group as LUMF. While the Materials A, B and C are created with standared item
category groups NORM only.
Then create a sales BOM using Tcode CS01 and enter the following details:
Material : Material D
Plant : Plant in which you created the material.
BOM Usage : 5 (Sales and Distribution)
then give the Materials A, B, and C and give their respective quantities.
Before you have to create pricing condition records for Materials A, B, and C.
Then configure the item categories ( T - code : VOV4).
When processing the sales order, just give the Material D and the system will pick up
the corresponding assemblies for that material and populate in the order.
The item category for the header item will be TAP and the item cateory for the items
will be TAN.
In this cas the Material D is called as the higher level Item , and all the assemblies are
called as the sub items. Here the subitems are relevant for pricing and delivery where
as the header item is not relevant for neither pricing nor delivery. It just acts as a text
item.
This type of configaration of BOM is known as pricing at item level. This is used
when you dont know what quantities of assemblies the customer is going to order and
if the price of the assembly keeps varies.
There is another way of configaring BOM which is pricing at header level. The
difference is that the Material Master D has to be confugured using the item category
group ERLA.
Creation of BOM is same.
But you need to maintain the pricing condition record for the header item.
The item categories in this case would be
Header item : TAQ
Sub item TAE;
Where the header item is relevant for pricing and delivery. and subitems are not
relevant for neither the pricing nor the delivery. Depending upon your requirement
you configure accordingly.
In Summary:
-->Befor going to create sales BOM you need to create:
Master data for that Header Material and Components in the MM01 transaction.
-->If you want Header price you create Header Materil with ERLA Itemcategory
group.
-->If you want pricing at item level you create header material with LUMF
Itemcategory group.
-->To create Sales BOM go to the transaction CS01 there you give enter the data
Header Material which you have created in the MM01 transaction.
Delivering Plant.
BOM Usage as '5' (Sales and Distribution)
***Then proceed with enter system will take you the BOM detail screen here you
maintain the details of the components (How many components you need to make a
Header material)
-->Check the item category determinetion settings in the transaction VOV4.
-->Maintain the Pricing procedure according to that.
-->Now you can create sales order with the BOM material
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
1. Create Vendor XK01
2. Create Material ± Material Type as "Trading Goods". Item category group as
"BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the
vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice
MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is
evident from the config and, therefore, there is no delivery process attached in the
whole process of Third party sales.
10. Billing *-- Seema Dhar

SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales
order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Clilck on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
Cross Selling : How To Configure
(1) Cross Selling: How to configure and the menu path details.
(2) While creating individual order I face one error 'Plant not assigned to
Controlling Area': How to configure controlling area and menu path.
(3) Menu of path of subsequent Delivery Free of Charge.
By : Ahmednsp
Cross selling is a concept by which the business can improve the sales. By using this
concept the business can offer combination material for ordered material.
Ex: If the customer placed for the order for computer then computer stand can be
suggested as a combination material. It can be mapped by using cross selling concept
that uses condition technique.
When the user raises the sales order and specifies ordered material then system
automatically pup-up a box in which system displays suggested material
Configuration settings:
1) Define determination procedure for cross selling:
Path:
- IMG
- SD
- Basic function
- Cross selling
- Define determination procedure for cross selling
a) Create condition table:
Here we define condition table ex: - material
b) Maintain access sequence:
Here we define access sequence ex: C001 and assign condition table ex:011 that we
define in previous step.
c) Define condition type:
Here we define condition type C001 and assign it to access sequence C001 that we
define in previous step.
d) Maintain procedure:
Go to new entries and define cross selling profile Ex: CS0001 and assign our
condition type C001 that we define in
the previous step.
2) Maintain customer/document procedures for cross selling:
a) Define customer procedure for cross selling:
Here we define customer cross selling profile Ex: "B" -- cross selling
b) Define documents procedure for cross selling:
Here we define document cross selling procedure ex: `B"- cross selling
c) Assign document procedure for cross selling to sales document:
Choose sales document type "OR" and assign document cross selling procedure ex:
"B"
3) Define and assign cross selling profile:
a) Define cross selling profile:
Go to new entries, specify cross selling profile key with description
- Specify cross selling pricing procedure (CS0001)
- Assign the pricing procedure (RVA001)
- Specify cross selling dialog box indicator W
If it is "A" ± dialog box appears only in request.
It is blank ± dialog box appears in request and after date is released
Check cross selling ATP indicator: If you check it , system carry out ATP check for
cross selling product.
b) Assign cross selling profile:
- Go to new entries, specify sales area
- Specify customer cross selling procedure ±B
- Specify document cross selling procedure ± B
- Assign cross selling profile -- CS0001
Maintain condition record for cross selling (VB41):
Path:
- Logistics
- SD
- Master data
- Products
- Cross selling
- VB41
Specify condition type C001
Specify the order material, select condition line item
Click on alternative material icon and maintain alternative material with cross selling
delivery conditions options
Blank ± Out bond delivery takes place regardless of main item
"A" -- Out bond delivery only if main item has been partially delivered
Go to VD02, sales area section of sales tab
Assign customer procedure for product proposal - B
Save it and exit
Go to VA01; raise the sales order with order material check the effect.
4) Path to created controlling area:
Img-->Ent Str-->Defintio-->Controlling-->Maintain Controlling Area , here you can
create controlling area
An Example Of Third Party Sales
Scenario:
2 companies are created in system - India & Singapore Customer places sales
order for particular material on Singapore. Singapore is not able to produce the
same. They pass on the order to India for processing. After processing India
ships the material directly to the customer along with necessary documentation.
Invoice copy is passed on to Singapore. Final Commercial Invoice will be raised
by Singapore. How can the above scenario handled?
By: Balaji
You can do this using third party sales.

The third party sales process is as under.

1) Singapore company creates an order for the singapore customer.

2) Because of the configuration settings of the sales document type, item category &
schedule line category, as soon as the order is saved a PR (purchase requisition) is
automatically generated. This is converted into PO (purchase order) and sent to the
indan company.

3) Indian company supplies the material directly to the singapore customer.

4) Indian company sends the invoice to the singapore company.

5) Singapore company does the invoice verification in MM using tcode MIRO.

6) Singapore company raises the invoice to the singapore customer.

In standard SAP, item category TAS is used for this. The schedule line category is CS.
Here you can see a field 'order type' with value 'NB'. This triggers the automatic
creation of the PR.

Plus in the material master also you need to do certain settings.
1) If you are always following a third party process for a material then you have to
create the material using item category group BANS. The procurement type should be
marked as external procurement (F) in MRP 2 view of the material master record.

2) If you are not always allowing third party order processing then you can create a
material master record with item category group as NORM and the procurement type
should be marked as (X) meaning both types of procurement (in house manufacturing
and external procurement).

In the item category the billing relevance should be 'F'.
What is the Difference/Similarities between LIS and SIS
The Logistics Information System (LIS) is made up of the following information
systems:
y Sales Information System
y Purchasing Information System
y Inventory Controlling
y Shop Floor Information System
y Plant Maintenance Information System
y Quality Management Information System
y Retail Information System (RIS)
y Transport Information System (TIS)
Out of this SIS (sales information system ) is one.
In the standard system, the following information structures are available in the Sales
Information System:
y S001 "Customer"
y S002 "Sales office"
y S003 "Sales organization"
y S004 "Material"
y S005 "Shipping point"
y S006 "Sales employee "
These information structures form the data basis for the respective standard analysis
of the same name.
In addition to the above information structures, the standard shipment also includes
information structures that are used internally (S066/67 Credit Management, S060
rebate processing and S009/14 sales support).

I am trying to see the standard analysis for the customer in MCTA transaction.
But it is not showing all the invoices which I done in a day. It shows only a latest
created invoice details.
MCTA is reading data in table S001, which will not give invoice details as this is a
summation of data based on the billing date. T-code MCVV will allow you to
simulate how a single invoice would update all SIS structures.
You would need to create a custom SIS structure and add the invoice as a
characteristic. Use S600 - S999 in the customer namespace then MCSI to execute any
custom reports.
Run MC22 and re-generate your info-structure (make sure you play with S001).
Create new invoices and run MCTA again.
Availability Check on Quotation
SAP standard does not do an availability check on the quotation, as it is not a
definite order, usually just a pricing quote.
When it is converted to an order, the first availability check is carried out, as well as
credit checks. The system will check stock in the plant, plus what is contained in the
availability checking rule (scope of check) eg: can add POs for replenishment,
purchase reqs, different planned orders, and subtract sales orders, deliveries etc
already created against that material in that plant (and possibly Storage location).
If there is enough stock in the plant/SLoc, the system will give you a confirmed date,
or give you a date based on the production time or purchasing time from the material
master. The date the system proposes is based on the customer's requested delivery
date.
SAP first backward schedules looking at the required delivery date, less transportation
time, less transportation lead time, less pick and pack time, less production/purchase
time if applicable. If the date it calculates is equal or later than today¶s date, then it
will confirm the customer¶s required date. If it falls in the past, SAP will then forward
schedule for today¶s date, plus the times listed above to get the date when the
customer can actually have it.
ATP is the single most complex part of the SD module, depending upon how PP and
MRP is set up.
MRP works semi-separately, depending on how it is set up. Basically, MRP looks at
the demand on the plant, and if it the stock does not meet expected sales orders and
deliveries, it will create a purchase requisition (outside purchase) or requirement or
planned order (for production) to cover the shortfall. When MRP is started, it will
turn the PR into a PO or the requirement into a production order.
SD material Determination based on availability check
For SD material Determination you can create a Substitution reason and on the
Strategy field, the following info. is available:
Product selection in the background is performed on the basis of the availability
check.
We want to have the material determination only in case on material shortage.
We expect the Substitution reason to give us this functionallity. It does not
hovever take the availabilty into account before substitution.
We thought the worse case is to create a ABAP which is linked to the
"requirement" field in the Procedure (OV13).
Has anyone had the same requirement? Is this a bug or just incorrectly
documented?
I also encountered this abnormally recently using material determination. In order to
combat the problem, the first product substitution should be for the original material.
I've illustrated this below:
Original Product: ABC
Substitutes: DEF, XYZ
In order to perform product substitution ONLY in the case of ATP failure for product
ABC, structure the Material Determination record as follows:
Material Entered: ABC Substitutes: ABC
DEF
XYZ
There seems to be a devaition at availability check and or on a conceptual note
still.
Availability check can be configured both at requiremnt class and at the schedule line
categories level.
Whilst the availabilty check at the requirement class level via global and mandatory
configuration the schedule line catgry availability check deals with the order.
It is mandatory that the reqmnt class is flagged off for avlblty check and the schdelu
line cat need not be.
The following are the mandatory for Availability check to happen--
1. Must be swithced on at the requirment class level and at the schedule line level.
2. Reqmnt type must exist by which a requiremnt class can be found
3. There must exist a plant and is defined
4.Checking group must be defined in Material Master records(it controls whthr the
system is to create individual or collective reqmnt)
A combination of checking gropup and checking rule will determine the scope of
availbaility check.
Creating Multiple Materials in Material Determination
Material Determination is used to swap one material for another.It is possible to get a
list of materials for substituiton,but remember you can substitue only one material
from the list.
This can be done through substituiton reason T Code [OVRQ]
See the substitution reason number for Manual Material Selection
- check the Entry box
- check the Warning box
- select A for Stategy
- save.
Go To VB11 to create Material Determination (taking into consideration that all the
previous steps for material determiantion i.e. maintaining condition types,maintaining
procedures for material determination and assigning procedures to sales doc. types
have been done)
Create one material determination,dont forget to give the Subst reason on top and also
on the line.
Click the Variants Icon on top left-Sreen opens
Specify different materials you want to swap with the material you have enterd
Note that the subst reason is already copied on the screen
Remember materials should be of the same sales area,atleast Divisions should be
same.
Backward and Forward Scheduling
Backward scheduling is the calculation of deadline dates: the arrival time at the
customer site is calculated as the earliest possible goods receipt time at the customers
unloading point on the requested delivery date. All four of the delivery and
transportation scheduling lead times are subtracted from the customer's requested
delivery date to determine if this date can be met.
The transit time, loading time, and pick/pack time are subtracted from the customer¶s
requested delivery date to calculate the required material availability date.
The system calculates backward scheduling as follows:
Requested delivery date minus transit time = Goods issue date
Goods issue date minus loading time = Loading date
Loading date minus transportation lead time = Transportation scheduling date
Loading date minus pick/pack time = Material availability date
By default, the system will calculate delivery dates the closest day, taking into
consideration the working days of the shipping point and a rounding profile. In this
case the system assumes a 24 hour work day and lead times can be entered in days up
to 2 decimal points. This is referred to as daily scheduling.
Precise scheduling calculated down to the day, hour and minute is supported. This
allows the scheduling of a delivery within a single day. It is activated by maintaining
the working hours for a particular shipping point.
Backward scheduling is always carried out first. If the material availability date or
transportation scheduling date is calculated to be in the past, the system must then use
forward scheduling.
Forward scheduling is also done if no product is available on the material availability
date calculated by backward scheduling. The system does an availability check to
determine the first possible date when product will be available. This new material
availability date forms the starting point for scheduling the remaining activities. The
loading time, pick/pack time, transit time, and transportation lead time are added to
the new material availability date to calculate the confirmed delivery date.
*-- Manoj Mahajan
Configuring Availability Check Through Checking Groups
1. The checking group + checking rule determine how the availability check is to be
performed.
2. The checking group determines whether and how the system checks the stock
availability and generates requirements for material planning. The checking group
defines what type of requirements will be passed on i.e. summarized requirements
(daily/weekly) or individual requirements for each sales order.
3. The checking rule applies to how the availability check is to be carried out at the
transaction level. Note that you must define checking rules for each individual
application such as for production orders for example. In Sales and Distribution, the
checking rule is specified internally within the system and cannot be changed.
4. The checking rule, in conjunction with the checking group, determines the scope of
the availability check for every business operation; that is, which stocks, receipts and
issues are to be included in the availability check and whether the check is to be
carried out with or without the replenishment lead time.
5. Briefly explaining the above ± checking group determines which type of
requirement to be passed on to MRP whether it be individual or summarized and
checking rule which is at the transaction level and can be configured independently
for each application module, determines which stocks, receipts and issues to be taken
into account. For performing an availability check checking group has to work in
conjunction with checking rule.
6. Advantages of individual processing over summarized processing ±
Backorder processing is possible.
You can access (MD04) order, line and schedule line individually which gives a
greater control on available stock and requirements placed on stock.
The system automatically uses individual requirements in case of special stock items.
7. Required data for the Availability check to be carried out ±
The Availability check must be switched on at the requirement class level.
The Availability check must be set at the schedule line level.
A requirements type must exist by which the requirements class can be found.
A plant must be defined in the sales order for each schedule line item (in other words
plant must be defined for every material in MMR).
A checking group must be defined in the material master record in the MRP3 screen
in the availability check field.
8. Configuring Availability check and defining Checking Groups ±
Checking groups are introduced into the sales order based on the setting in the
material master record.
SAP standard checking groups are 01 ± summarized requirements and 02 ± individual
requirements or you can create your own by copying the standard ones.
Total sales and total deliveries columns are there to configure a checking rule to sum
up requirements to post to MRP either individually or by day or week.
Block quantity required can be set if you want several users to be able to process the
material simultaneously in different transactions without blocking each other.
The no check indicator is CHECKED when you DO NOT want the system to carry
out ATP check.
9. Defining material block for other users ± the block check box is an indicator that
enables you to block material master records of a particular material during the
availability check and restrict other users from accessing same master record and
reserve the material. If the block is not set, two users can confirm the same material at
the same time for two different orders, not knowing if the stock is available or not. If
you select this field, the material is blocked during the availability check and other
users cannot: a) Make changes in the material master record. b) Create purchase
orders for the material. C) Create orders for the material.
10. Defining default values for checking groups - Checking groups are introduced into
the sales order based on the setting in the material master record.
However if there is no entry present in the material master record for the checking
group, a default value can be set here, depending on material type and plant.
This default value will be used by the system depending on the material type
mentioned in MMR and plant in sales order.
If an entry exists, this default value is over written by MMR.
11. Controlling Availability Check ± in this section, you tell the system what stock on
hand and what inward and outward movements of stock it must take into account
when performing the availability check in addition to whether or not to consider the
replenishment lead time.
12. These settings are based on the checking group that is assigned to the material
master record and the checking rule that is predefined and assigned to the sales and
distribution transaction.
13. These settings carry out control both for sales order and delivery as well. This is
due to the fact that you may want to include specific stock or incoming stock for the
sales order, yet at the time of the delivery only include physical stock on hand waiting
to be shipped.
14. It is possible to indicate to the system that you would like the availability check
NOT TO CHECK the stock at the storage location level. This indicator is used to set
the scope of the availability check.
15. It is used to switch off the check at storage location level. You create a reservation
for a particular storage location. However, the scope of the availability check is set in
such a way as to exclude the storage location. In this case, the system carries out the
check at plant level only and does not take the storage location into account that is
specified in the reservation.
16. Should you not want the system to automatically check RLT, you may indicate so
here. RLT is the time taken for a material to become available. It is only used when
doing an ATP check and is taken from MMR.
17. Defining the elements in the availability check entirely depends on the business
needs, but a few tips are given under ±
When controlling the Availability check at the time of the sales order, a purchase
requisition does not necessarily indicate by it is going to come into the plant.
A shipping notification on the other hand - a confirmed purchase order ± is a good
indicator of receiving stock on a specified date.
It is always recommended not to select the shipping notifications for the delivery
requirements type as you may not actually receive the stock into plant or warehouse
for which you are creating a delivery.
Back Order Processing Using CO06 and V_V2
What are the difference between CO06 and V_V2 ? Both seem to be backorder
rescheduling transactions.
CO06 - Material - Back order Processing (rescheduling program SAPLATP4)
V_RA - SD Document - Backorder Processing (rescheduling program SAPMV75B)
V_V2 - Execute Rescheduling/ Rescheduling Sales and Stock Transfer Documents:
by material
The rescheduling program (SDV03V02) behind the V_V2.

CO06 confirmed qty can't be change
I want to change the confirmed qty in orders and use tcode CO06, but it prompt
" please select a line that can be changed". I selected the blue line ... can someone
tell me why the confirmed qty can't be changed, any restrict condition if I want
to change it?
Run the report SDRQCR21 for the said material/plant and then check if its
confirmation from CO09 goes out or not.
This report is basically is run in case of inconsistency of stock, removal of
confirmation of stock and if some stock is blocked under some unwanted processes
like old SO's, deliveries, STO's etc then that stock can be released via this report.

Confirm quantity in schedule line
I'm using service material in my sales order and I need the schedule line to
confirm the quantity always in the actual day (not depending on the delivery
date).
"Purchase requisition with delivery scheduling" is not checked and still the
quantity is not confirmed on the sales order date (todays date).
What I need is:
- Create a sales order with todays date: 29-09-2009
- Schedule line: quantity confirmed on todays date 29-09-2009
But my quantity is confirmed for the next day. I'm using service material.
To solve your issue:
T. Code: VOV8
Select your Sales Doc. type and Double-Click.
In Tab: Shipping,
Check Box: Immediate Delivery (press F1 to read more about this functionality).
Note: There are few more settings that you may check:

1. T. Code: OVLZ
Field: Pick/pack time wrkdys whether you have maintained any value. It should have
been blank.
2. T. Code: VOV8
Check how many days mentioned in Lead time in Days. If it is mentioned any days,
remove it.
3. T. Code: OVZ9
Checked the Box: Check without RLT .
4. Check in material master MRP2 view how many days are maintained for the fields
In-House production and GR Processing Time.
See The Scope of ATP Check
How to see the scope of ATP check?
When we creat a sales order, we can only confirm the delivery of goods, for the
required delivery date if the goods are available for all the necessary processing
activities which take place before delivery.

Types of availability check:
There are 3 types of availability checks in sales document processing:
1. Check on the basis of ATP quantities (Available To Promise)
2. Check against Product Allocation
3. Check against planning.

Check on the basis of ATP Quantities

The ATP quantity is calculated from the ware house stock,
The planned inward movements of stocks (purchase orders, planned orders,
production orders, etc) and
The planned out ward movements of stock (Sales orders, delivery documents, etc.)

This type of check is performed dynamically for each transaction with or without
replenishment lead time (RLT).

RLT : It is the time that is needed to order or produce the requested material, the
system determines the RLT according to specific times maintained in the material
master record. Depending on the material type RLT can be calculated according to
various time periods.
For ex: In the case of trading goods it is determined according to the planned delivery
time, purchase processing time and the goods receipt processing time.

Availability check including RLT:

Availability is checked up to the end of Replenishment Lead Time. If the material
availability data is calculated on the basis of current date to lie after the RLT, item it
self can be confirmed despite insufficient stock being available. In this case the
system assumes that any quantity requested by the customer can be procured by the
material availability date and consider the goods to be available.

Controlling availability check in sales document processing.
We need to customize SD Specific settings and General Settings

General Control Features: The following control elements need to be maintained in
customizing and in the material master record.

1. Strategy group: The allowed planning strategies i.e. the main strategy and further
possible strategies are combined in a strategy group. It is specified in the Material
Master Record in MRP3 view.
Note: In customizing, the strategy groups are assigned to MRP groups depending on
the Plant so that the strategy group is automatically proposed in the Material Master.
2. MRP group: The MRP group combines the material from the point of material
requirements planning which is specified on the MRP1 view in the Material Master
Data.

SD Specific Control Features:

1. Requirements class: It controls all control features for planning and is also specifies
whether the availability check is to take place for materials in the SD documents on
the basis of ATP quantities and whether the requirements are to be passed on.

SPRO
Sales and distribution
Basic functions
Availability check and transfer of requirements
Availability check
Availability check with ATP planning or against planning
Define procedure by requirement class

Checking groups:
Checking group controls whether the system is to create individual or collective
requirements in sales and shipping process. In addition a material block for the
availability check with transfer of requirements can be set here. The checking group
can also be used to deactivate the availability check.

SPRO
Sales and distribution
Basic functions
Availability check and transfer of requirements
Availability check
Availability check with ATP planning or against planning
Define checking groups

Checking rule: We use the checking rule to control the scope of availability check for
each transaction the SD process.

Checking rule in the combination of checking group determines the scope of
availability check

Creating checking rule

SPRO
Material management
Purchasing
Purchase order
Set up stock transport order
Create checking rule

Scope of availability check

SPRO
Sales and distribution
Basic functions
Availability check and transfer of requirements
Availability check
Availability check with ATP planning or against planning
Carry out control for availability check
Go to New Entries and define the scope of check in the combination of checking
group and checking rule.

The following elements can be involved in the availability check

STOCKS:
[]Include safety stocks: Minimum stock at plant/ware house
[]Stock in transfer
[]Include quality inspection stock
[]Include

Inward movement Out ward movement
Purchase orders Sales requirements
Purchase requisitions Deliveries
Planned orders Release orders etc.
Production orders

If we do not check the field [] µcheck without RLT¶ the system considers RLT while
checking the availability of the material
Note: Blocking the material for availability check

SPRO
Sales and distribution
Basic functions
Availability check and transfer of requirements
Availability check
Availability check with ATP planning or against planning
Define material block for other users

If we check the field Block [] during the availability check of a material the users
cannot make changes in the Material Master, cannot create PO, cannot create sales
orders.

Note: During the Material Master creation the system automatically proposes the
checking group. Further the following setting is required.

SPRO
Sales and distribution
Basic functions
Availability check and transfer of requirements
Availability check
Availability check with ATP planning or against planning
Define checking groups default values.
We need to assign the checking group to the combination of material type and plant.
ettlement Downpayment with Installment payment Term
Scenario :- Problem with Down payment settlement using installment payment term.
1. When we create Sales order, (sales item value = 100) use payment term :
0009 (Installment Payment term, 30%, 40%, 30%). In the Billing Plan, I specify 2
records, 1st record is
Downpayment request 30% of Order value, billing type is FAZ . the 2nd record is
Final invoice 100%, billing
type is F2.
2. Create Billing type Down payment request , it will document as Noted item in the
accounting document.
3. Receive Downpayment from customer via FI screen , at this stage the asccounting
document is created as following
Dr. Cash/Bank 30
Cr. Advance from customer 30
4. When I create Billing document for the sales item, the down payment value will be
proposed for settlement at Billing
Creation, I then accept the default value of down payment clearing. The accounting
document is as below
Dr. AR 30 (*split AR by installment payment term)
AR 40
AR 30
Cr. Sales 100
Dr. Advance from customer 30
Cr. AR 9 (DP. 30% * 30)
Cr AR 12 (DP. 30% * 40)
Cr AR 9 (DP. 30% * 30)
It seems SAP settlement Down payment by Installment Payment term. I was
wondering that is there are alternative or an option to setup the Down payment
settlement independent of Installment term. I meant, I don't want to have the last 3
Credit item as above, I want only 1 line item of credit, the accounting should be
Dr. AR 30 (*split AR by installment payment term)
AR 40
AR 30
Cr. Sales 100
Dr. Advance from customer 30
Cr. AR 30 (Not separate by Installment payment term)
Solutions : Suggesstions on how I could proceed?
Your problem with Down payment settlement is common. Many users object to the
down payment or security lodgement mechanism. In our case we often park and apply
the advance manually to final invoice.
However, following the above case we sometimes use this with our PS orders:
1. Create Sales order, (sales item value = 100) with billing plan with three steps 30%
down payment,30% std billiing on
order completion and 70% on delivery. A little different to your original Billing
Plan, but 1st record is Downpayment
request 30% of Order value, billing type is FAZ . the 2nd & 3rd records are std F2
invoices 30% ,70%.
2. Create Billing type Down payment request , it will document as Noted item in the
accounting document.
3. Receive Downpayment from customer via FI screen , at this stage the accounting
document is created as following :-
Dr. Cash/Bank 30
Cr. Security deposit payment 30 ( In many countries this may be subject to TAX
laws)
4. Create the First Billing documents , the down payment value will be proposed for
settlement at Billing Creation, then
accept the default value of down payment clearing as these equal each other. The
accounting document is as below
Dr. AR 30
Cr. Sales 30
Dr. Advance from customer 30
Cr. AR 30
5. Create the Second Billing document ( down payment value has expired and will not
be proposed) The accounting
document is as below is then standard for the last installement.
Dr. AR 60
Cr. Sales 60
This alternative provides a cleaner option with the Downpayment.

Sales and Distribution - Upload Condition Pricing
RV14BTCI - Batch Input for Uploading Condition Pricing
After executing the program, you have to use SM35 to process the update program.
Envirionment : 4.6x
Require flat file :-
ROW 1 BGR00
ROW 2 BKOND1
ROW 3 BKOND2 - no scale
ROW 4 BKOND2 - no scale
ROW 5 BKOND3 - with scale
ROW 6 BKOND2 - no scale
Sample flat file for uploading table A305 - Customer/Material with release status :-
0BIPRICE 123SAPABAP X
1VK15 A305V PR00
2ALL 990000123456SAP8204142100
2002043020020401 50USD 100PC
2ALL 990000123456SAP8217168100
2002043020020401 50USD 100PC
3 100PC 2
3 200PC 1
2ALL 990000123456SAP8220133910
There a total of 4 flat file format :-
BGR00 - Session Header Record



-----------------------------------------------------------------------------
-------------

| Field name | Description | Report header | Cat. |
Length | Dec. |

-----------------------------------------------------------------------------
-------------

| STYPE | Record type | 0 | CHAR |
000001 | 000000 |

| GROUP | Group name | BI Session Name | CHAR |
000012 | 000000 |

| MANDT | Client | Your client no | CLNT |
000003 | 000000 |

| USNAM | User ID | Queue user ID | CHAR |
000012 | 000000 |

| START | Lock until: | Queue start date | DATS |
000010 | 000000 |

| XKEEP | Keep indicator | X - don't delete SESS| CHAR |
000001 | 000000 |

| NODATA | No batch input | / | CHAR |
000001 | 000000 |

-----------------------------------------------------------------------------
-------------



BKOND1 - Header Record



-----------------------------------------------------------------------------
-------------

| Field name | Description | Report header | Cat. |
Length | Dec. |

-----------------------------------------------------------------------------
-------------

| STYPE | Record type | 1 | CHAR |
000001 | 000000 |

| TCODE | Transaction code | TCode = VK15 | CHAR |
000020 | 000000 |

| KVEWE | Usage | U | CHAR |
000001 | 000000 |

| KOTABNR | Table | Table e.g. 305 | CHAR |
000003 | 000000 |

| KAPPL | Application | App e.g V | CHAR |
000002 | 000000 |

| KSCHL | Condition type | CTyp e.g PR00 | CHAR |
000004 | 000000 |

-----------------------------------------------------------------------------
-------------



BKOND2 - Main Data Record



-----------------------------------------------------------------------------
-------------





| Field name | Description | Report header | Cat. |
Length | Dec. |

-----------------------------------------------------------------------------
-------------

| STYPE | Record type | 2 | CHAR |
000001 | 000000 |

| VAKEY | VarKey | VarKey | CHAR |
000100 | 000000 |

| DATBI | Valid to | Valid to | DATS |
000010 | 000000 |

| DATAB | Valid on | Valid on | DATS |
000010 | 000000 |

| KBETR | Amount | Amount | CHAR |
000015 | 000000 |

| KONWA | R/2 table | R2tab | CHAR |
000005 | 000000 |

| KPEIN | R/2 table | R2tab | CHAR |
000005 | 000000 |

| KMEIN | | | CHAR |
000003 | 000000 |

| MWSK1 | Tax code | Tx | CHAR |
000002 | 000000 |

| KONMS | Scale UoM | UoM | UNIT |
000003 | 000000 |

| MXWRT | Amount | Amount | CHAR |
000015 | 000000 |

| GKWRT | Amount | Amount | CHAR |
000015 | 000000 |

| STFKZ | Scale type | S | CHAR |
000001 | 000000 |

| KZNEP | Exclusion | CndEx | CHAR |
000001 | 000000 |

| LOEVM_KO | Deletion indic. | D | CHAR |
000001 | 000000 |

| SKONWA | R/2 table | R2tab | CHAR |
000005 | 000000 |

-----------------------------------------------------------------------------
-------------



BKOND3 - Scale Data Record



-----------------------------------------------------------------------------
-------------

| Field name | Description | Report header | Cat. |
Length | Dec. |

-----------------------------------------------------------------------------
-------------

| STYPE | Record type | 3 | CHAR |
000001 | 000000 |

| KSTBM | Quantity | Quantity | CHAR |
000018 | 000000 |

| KONMS | Scale UoM | UoM | UNIT |
000003 | 000000 |

| KBETR | Amount | Amount | CHAR |
000015 | 000000 |

-----------------------------------------------------------------------------
-------------
Sales Order Changed History Display
*
* Sales Order Changed History Display
*
* You can execute the report by :
* 1. Change Date
* 2. User Name
* 3. Sales Order Number
*
* Submitted by : SAP Basis, ABAP Programming and Other IMG Stuff
* http://www.sap-img.com
*
REPORT ZSDCHANGE LINE-SIZE 132 NO STANDARD PAGE HEADING
LINE-COUNT 065(001)
MESSAGE-ID VR.

TABLES: DD04T,
CDHDR,
CDPOS,
DD03L,
DD41V,
T685T,
VBPA,
TPART,
KONVC,
VBUK.

DATA: BEGIN OF ICDHDR OCCURS 50.
INCLUDE STRUCTURE CDHDR.
DATA: END OF ICDHDR.

SELECT-OPTIONS: XUDATE FOR ICDHDR-UDATE,
XNAME FOR ICDHDR-USERNAME,
XVBELN FOR VBUK-VBELN.

SELECTION-SCREEN SKIP.
SELECTION-SCREEN BEGIN OF BLOCK BLK1 WITH FRAME TITLE TEXT-001.
PARAMETERS: SUDATE RADIOBUTTON GROUP R1,
SNAME RADIOBUTTON GROUP R1,
SOBID RADIOBUTTON GROUP R1.
SELECTION-SCREEN END OF BLOCK BLK1.

DATA: WFLAG,
WCHANGENR LIKE CDHDR-CHANGENR,
WUDATE LIKE CDHDR-UDATE,
WNAME LIKE CDHDR-USERNAME,
WVBELN LIKE VBUK-VBELN,
WDEC1 TYPE P DECIMALS 3,
WDEC2 TYPE P DECIMALS 3,
WDEC3 TYPE P DECIMALS 3,
WDEC4 TYPE P DECIMALS 3.

DATA: UTEXT(16) VALUE 'has been changed',
ITEXT(16) VALUE 'has been created',
DTEXT(16) VALUE 'has been deleted'.

DATA: BEGIN OF ICDSHW OCCURS 50.
INCLUDE STRUCTURE CDSHW.
DATA: END OF ICDSHW.

DATA: BEGIN OF ITAB OCCURS 10.
INCLUDE STRUCTURE CDSHW.
DATA: UDATE LIKE CDHDR-UDATE,
USERNAME LIKE CDHDR-USERNAME,
CHANGENR LIKE CDHDR-CHANGENR,
VBELN(10),
POSNR(6),
ETENR(4),
INDTEXT(200),
END OF ITAB.

SELECT * FROM VBUK WHERE VBELN IN XVBELN.
CLEAR CDHDR.
CLEAR CDPOS.
CDHDR-OBJECTCLAS = 'VERKBELEG'.
CDHDR-OBJECTID = VBUK-VBELN.
PERFORM READHEADER.
PERFORM READPOS.
LOOP AT ITAB.
CASE ITAB-TABNAME.
WHEN 'VBPA'.
IF ITAB-FNAME = 'KUNNR' OR
ITAB-FNAME = 'LIFNR' OR
ITAB-FNAME = 'PARNR' OR
ITAB-FNAME = 'PERNR' OR
ITAB-FNAME IS INITIAL.
MOVE ITAB-TABKEY TO VBPA.
SELECT SINGLE * FROM TPART WHERE SPRAS = SY-LANGU
AND PARVW = VBPA-PARVW.
IF SY-SUBRC = 0.
REPLACE '&' WITH TPART-VTEXT INTO ITAB-INDTEXT.
ENDIF.
ENDIF.
WHEN 'VBAP'.
IF ITAB-FNAME IS INITIAL.
REPLACE '&' WITH 'Item' INTO ITAB-INDTEXT.
ENDIF.
WHEN 'KONVC'.
MOVE ITAB-TABKEY TO KONVC.
SELECT SINGLE * FROM T685T WHERE SPRAS = SY-LANGU
AND KVEWE = 'A'
AND KAPPL = 'V'
AND KSCHL = KONVC-KSCHL.
IF SY-SUBRC = 0.
REPLACE '&' WITH T685T-VTEXT INTO ITAB-INDTEXT.
ENDIF.
ENDCASE.
IF ITAB-INDTEXT(1) EQ '&'.
REPLACE '&' WITH ITAB-FTEXT(40) INTO ITAB-INDTEXT.
ENDIF.
IF ITAB-CHNGIND = 'I'.
REPLACE '%' WITH ITEXT INTO ITAB-INDTEXT.
ELSEIF ITAB-CHNGIND = 'U'.
REPLACE '%' WITH UTEXT INTO ITAB-INDTEXT.
ELSE.
REPLACE '%' WITH DTEXT INTO ITAB-INDTEXT.
ENDIF.
CONDENSE ITAB-INDTEXT.
MODIFY ITAB.
ENDLOOP.
ENDSELECT.

IF SUDATE = 'X'.
SORT ITAB BY UDATE VBELN POSNR ETENR.
ELSEIF SOBID = 'X'.
SORT ITAB BY VBELN POSNR ETENR UDATE.
ELSE.
SORT ITAB BY USERNAME VBELN POSNR ETENR UDATE.
ENDIF.

LOOP AT ITAB.
CLEAR WFLAG.
IF SUDATE = 'X'.
IF WUDATE NE ITAB-UDATE.
SKIP.
WRITE:/001 ITAB-UDATE,
023 ITAB-USERNAME,
037(10) ITAB-VBELN.
WFLAG = 'X'.
WUDATE = ITAB-UDATE.
WCHANGENR = ITAB-CHANGENR.
ENDIF.
ELSEIF SOBID NE 'X'.
IF WVBELN NE ITAB-VBELN.
SKIP.
WRITE:/001 ITAB-VBELN.
WVBELN = ITAB-VBELN.
ENDIF.
ELSE.
IF WNAME NE ITAB-USERNAME.
SKIP.
WRITE:/001 ITAB-USERNAME.
WNAME = ITAB-USERNAME.
ENDIF.
ENDIF.
IF WCHANGENR NE ITAB-CHANGENR.
WRITE:/023 ITAB-USERNAME,
037(10) ITAB-VBELN.
WFLAG = 'X'.
WCHANGENR = ITAB-CHANGENR.
ENDIF.
IF WFLAG = 'X'.
WRITE: 013 ITAB-CHNGIND,
049 ITAB-POSNR,
057 ITAB-ETENR,
065 ITAB-INDTEXT(60).
ELSE.
WRITE: /013 ITAB-CHNGIND,
049 ITAB-POSNR,
057 ITAB-ETENR,
065 ITAB-INDTEXT(60).
ENDIF.
WRITE:/065 ITAB-F_OLD.
WRITE:/065 ITAB-F_NEW.
ENDLOOP.

FORM READHEADER.
CALL FUNCTION 'CHANGEDOCUMENT_READ_HEADERS'
EXPORTING
DATE_OF_CHANGE = CDHDR-UDATE
OBJECTCLASS = CDHDR-OBJECTCLAS
OBJECTID = CDHDR-OBJECTID
TIME_OF_CHANGE = CDHDR-UTIME
USERNAME = CDHDR-USERNAME
TABLES
I_CDHDR = ICDHDR
EXCEPTIONS
NO_POSITION_FOUND = 1
OTHERS = 2.

CASE SY-SUBRC.
WHEN '0000'.
WHEN '0001'.
MESSAGE S311.
LEAVE.
WHEN '0002'.
MESSAGE S311.
LEAVE.
ENDCASE.
ENDFORM.

FORM READPOS.
LOOP AT ICDHDR.
CHECK ICDHDR-UDATE
IN XUDATE.
CHECK ICDHDR-USERNAME
IN XNAME.
CALL FUNCTION 'CHANGEDOCUMENT_READ_POSITIONS'
EXPORTING
CHANGENUMBER = ICDHDR-CHANGENR
TABLEKEY = CDPOS-TABKEY
TABLENAME = CDPOS-TABNAME
IMPORTING
HEADER = CDHDR
TABLES
EDITPOS = ICDSHW
EXCEPTIONS
NO_POSITION_FOUND = 1
OTHERS = 2.
CASE SY-SUBRC.
WHEN '0000'.
LOOP AT ICDSHW.
CHECK ICDSHW-CHNGIND NE 'E'.
CLEAR ITAB.
MOVE-CORRESPONDING ICDHDR TO ITAB.
MOVE-CORRESPONDING ICDSHW TO ITAB.
CASE ITAB-TABNAME.
WHEN 'KONVC'.
MOVE ICDHDR-OBJECTID TO ITAB-VBELN.
MOVE ICDSHW-TABKEY(6) TO ITAB-POSNR.
WHEN OTHERS.
MOVE ICDSHW-TABKEY+3(10) TO ITAB-VBELN.
MOVE ICDSHW-TABKEY+13(6) TO ITAB-POSNR.
MOVE ICDSHW-TABKEY+19(4) TO ITAB-ETENR.
ENDCASE.
MOVE '& %' TO ITAB-INDTEXT.
APPEND ITAB.
CLEAR ITAB.
ENDLOOP.
WHEN OTHERS.
MESSAGE S311.
LEAVE.
ENDCASE.
ENDLOOP.
ENDFORM.


TOP-OF-PAGE.
WRITE:/ SY-DATUM,SY-UZEIT,
50 'SALES ORDER CHANGE HISTORY',
120 'Page', SY-PAGNO.
WRITE: / SY-REPID,
60 'SALES ORDERS STATISTICS'.
SKIP.
ULINE.
IF SUDATE = 'X'.
WRITE:/001 'Change Date',
013 'Time',
023 'User Name',
037 'Sale Order',
049 'Line',
057 'Sch No',
065 'Changes'.
ELSEIF SOBID = 'X'.
WRITE:/001 'Sale Order',
013 'Line',
021 'Sch No',
029 'Change Date',
041 'Time',
051 'User Name',
065 'Comment'.
ELSE.
WRITE:/001 'User Name',
015 'Time',
025 'Change Date',
037 'Sale Order',
049 'Line',
057 'Sch No',
065 'Changes'.
ENDIF.
ULINE.
*--- End of Program
All the site contents are Copyright © www.sap-img.com and the content authors. All rights reserved.
All product names are trademarks of their respective companies. The site www.sap-img.com is in no way affiliated
with SAP AG.
Every effort is made to ensure the content integrity. Information used on this site is at your own risk.
The content on this site may not be reproduced or redistributed without the express written permission of
www.sap-img.com or the content authors.
User Exits on Sales and Distribution
Where to find the User Exits on Sales and Distribution along with functionality?
To see the detail go to SPRO --- Sales and Distribution ---- System Modifications ---
User Exits
There you will find all the details by checking IMG Activity Documentation. You will
have User exit for - Sales Document Processing.
This IMG step describes additional installation-specific processing in sales document
processing. In particular, the required INCLUDES and user exits are described.
Involved program components
System modifications for sales document processing affect different areas. Depending
on the modification, you make the changes in the program components provided:
- MV45ATZZ
For entering metadata for sales document processing. User-specific metadata must
start with "ZZ".
- MV45AOZZ
For entering additional installation-specific modules for sales document processing
which are called up by the screen and run under PBO (Process Before Output) prior to
output of the screen. The modules must start with "ZZ".
- MV45AIZZ
For entering additional installation-specific modules for sales document processing.
These are called up by the screen and run under PAI (Process After Input) after data
input (for example, data validation). The modules must start with "ZZ".
- MV45AFZZ and MV45EFZ1
For entering installation-specific FORM routines and for using user exits, which may
be required and can be used if necessary. These program components are called up by
the modules in MV45AOZZ or MV45AIZZ.
You will find all User Exits on Sales and Distribution along with functionality.
Customer User Exit For Billing
What are the user exit for billing document release to accounting?

Please check below exits/customer exits, these all are trigger during VF02.

USEREXIT_NUMBER_RANGE (Module pool SAPLV60A, program RV60AFZZ)
The internal number range used in the standard system is specified in the billing type
table and can be changed in this user exit. This user exit is only called when the
billing documents is created.

USEREXIT_ACCOUNT_PREP_KOMKCV (Module pool SAPLV60A, program
RV60AFZZ)
In this user exit additional fields for account determination that are not provided in the
standard system are copied into communication structure KOMKCV (header fields).

USEREXIT_ACCOUNT_PREP_KOMPCV (Module pool SAPLV60A)
In this user exit additional fields for account determination that are not provided in the
standard system are copied into communication structure KOMPCV (item fields).

USEREXIT_NUMBER_RANGE_INV_DATE (Module pool SAPLV60A, program
RV60AFZC)
Depending on the number range, table TVFKD is used to set the billing date (country-
specific requirements in Italy). USEREXIT_NUMBER_RANGE is automatically
deactivated when this user exit is being applied.

USEREXIT_FILL_VBRK_VBRP (Module pool SAPLV60A, program RV60AFZC)
This user exit is only called when the billing document is created. It is used to provide
the header and the item of the new billing document with deviating or additional data.

USEREXIT_PRINT_ITEM (Module pool SAPLV61A, program RV61AFZB)
Printing the item line of a billing document can be supplemented or changed.

USEREXIT_PRINT_HEAD (Module pool SAPLV61A, Program RV61AFZB)
Printing the header line of a billing document can be supplemented or changed.

User exits in program RV60AFZD
Short descriptions of the user exits are contained in the program:
USEREXIT_RELI_XVBPAK_AVBPAK
USEREXIT_NEWROLE_XVBPAK_AVBPAK
USEREXIT_NEWROLE_XVBPAP_AVBPAK

The following user exits are available in report SAPLV60B for transfer to accounting
(function group V60B):

EXIT_SAPLV60B_001: Change the header data in the structure acchd
You can use this exit to influence the header information of the accounting document.
For example, you can change the business transaction, "created on" date and time, the
name of the person who created it or the transaction with which the document was
created.
EXIT_SAPLV60B_002: Change the customer line ACCIT
You can use this exit to change the customer line in the accounting document. This
exit is processed once the ACCIT structure is filled in with data from document
header VBRK.
EXIT_SAPLV60B_003: Change the customer line in costing
The customer line is filled in differently for costing. You can use exit 003 to influence
the ACCIT structure.
EXIT_SAPLV60B_004: Change a GL account item ACCIT You can add information
to a GL account item (such as quantity specifications) with this exit.
EXIT_SAPLV60B_005: User exit for accruals
Once all relevant data for accruals was entered in the GL account item, you can add to
this data with this exit.
EXIT_SAPLV60B_006: Change the control line ACCIT
You can use exit 006 to add information to the control line.
EXIT_SAPLV60B_007: Change the installment plan
You can use exit 007 to add information to the installment plan
parameters in the GL account item.
EXIT_SAPLV60B_008: Change the transfer structure ACCCR, ACCIT and ACCHD
After the accounting document is filled in with data, you can use exit 008 to change
the document once again.
EXIT_SAPLV60B_010: Item table for customer lines
You can use exit 10 to influence the contents of customer lines before they are
created.
EXIT_SAPLV60B_0011: Change the parameter for cash account determination or
reconciliation account determination
You can use this exit to change inbound parameters in order to influence account
determination.

Note:
Use enhancement "SDVFX008", Component : "EXIT_SAPLV60B_008".

SDVFX008 will indeed trigger while you create accounting document through VF01
or VF02. We have done similar development to update SGTXT field in BSEG. Check
whether the function exit is activated.
Basic Process of how Packing Works
Let's say you want to pack a material shirt_jai in test_pack.
Using MM01, create material type=packaging test_pack
[SPRO]
IMG-Logistics Execution-Shipping-Packing-
Define Packaging Material Types
Let's say JPAC. The settings that I chose:
Plant determ. - Plant is entered manually in handling unit
Pack. matl. cat. - Packaging materials
Generate Dlv. Items - blank
Number assignment - Number range interval 'HU_VEKP'

IMG-Logistics Execution-Shipping-Packing-
Define material group for packaging material
Let's say JGRP
IMG-Logistics Execution-Shipping-Packing-
Define allowed packaging materials
JGRP - JPAC

MM02: Check settings for the materials
First, test_pack
Sales:General/Plant -> Matl. Grp. Pack. Matls: JGRP (Note)
Sales:General/Plant -> Packaging Mat. Type: JPAC (Note)
Basic Data 1 -> Material: JMAT
Then, shirt_jai
Sales:General/Plant -> Matl. Grp. Pack. Matls: JGRP
Sales:General/Plant -> Packaging Mat. Type: -
Basic Data 1 -> Material: JMAT

VL01N Outbound Delivery -> Packing
Enter the materials at top and at bottom
(Select shirt_jai and
Edit - Pack)
This is how the basic process of packing works.
Content Author : Jairam
Author Website : http://www.geocities.com/jairam143/
The "Packing Process" with an Example
Example:
You created a order for a material(R-1160 - hard disks) for a qty - 120 pieces.
You need to create a delivery and
A)pack 40 pieces each of the material are grouped together into larger cardboard
boxes (PK-100 - shipping/packing material) and
B)these 3 cardboard boxes are put into pallet (PK-095).
Solution:
A)Packing 40 pieces each of material (40 x 3 = 120 pieces)
1)Goto [VL02N] to change the delivery, you already created.
Or you can do the following steps while you are creating a delivery also.
2)Go to "pack" icon.
3)In the upper section, enter the "packing material" (PK-100)
4)In the lower section, change the "partial quantity" to 40 of material R-1160.
5)Select both the lines of upper section and lower section and click the green ok. It
generates a shipping unit/handling unit number.
6)Now, select both lines of upper & lower section & click the button "per part. qty"
(New HU per part qty of material)
Check: click "General Overview" icon to see whether it packed 40 pieces of material
in 3 cartons.
B)Packing all 3 cartons in one big carton(PK-095)
1) from above screen, click "pack HUs" (pack shipping unit)
2)enter the packaging material (PK-095) in the upper section and select this line.
3)select 3 lines of PK-100 in lower section since you want to pack them in PK-095.
4)selecting both lines, click "pack" icon.
5)Now all the 3 cartons(PK-100 with 40 pieces each of material) are packed in one
big carton (PK-095).
Check: "General overview" icon.
Then "save" the delivery.
Difference between Condition Type
Please explain the difference between Ek01 ( Actual Cost) and EK02 Calculated
Cost.
These are the condition type that will display the results of the unit costing for certain
type of sales document.
EK01 :
If you use this condition type, the result of unit costing is issued to the first position on
the conditions screen for the item. The value can be used as a basis for price
determination.
EK02:
If you use this condition type, the result of unit costing is simply a statistical value
which you can compare with the price.
Please note the following points :
1) The condition type must have condition category 'Q' (costing).
2) The condition type must agree with the condition type defined for unit costing in
the pricing procedure.
I have a customer who is being offered two discounts ie k007 and k005, now I
want to exclude k007 for the next 2
orders or so? I have set the exclusion indicator for the condition type,but still the
condition is being accepted when I create a sales order. Am I missing something,
how do I do it?
I think u need to change the validity of the condition record for the condition type
K007 defining it not valid for that particular 2 months. And also the settings of the
Requirements as it is correct that it overrules the exclusion.
Arvind Rana
Accumulate the amount of condition types in accounting
document
To accumulate the amount of condition types in accounting document without
affecting the pricing display in billing document.
As an illustration :-
ZPXX 3500
ZDXX 1000-
ZWXX 500-
(all condition types are shown separately in pricing view)
Journal:
Dr Vendor 2000
Cr Sales 2000 (ZPXX - ZDXX - ZWXX)
One way to do it is :-
Mark the condition types you want to group as statistical and remove the account
assignment key.
Create a subtotal in your pricing procedure that will add them together and put in the
account assignment key for it. This way the individual components will still display
on your pricing screen but FI will only get one posting.
Hiding Price Condition Types on a Sales Document
Up to now you, you still cannot exclude certain condition types and subtotal lines
from being processed or displayed in the condition screen by restricting the
authorizations.
You have to implement SAP Note No. 105621 - Authorization check for the
condition screen

Creating New Pricing Procedure
What is the transaction code for creating new pricing procedure and how to
attach it to specific plant?
You create PP in spro > Sales and Distribution > Basic Functions > Pricing > Pricing
Control > Define and Assign Pricing Procedures > Maintain Pricing Procedures
You can't attach PP to specific plant. Pricing Procedure is determined thru trx OVKK.
The defining parameters for pricing procedure determination are:
1. SalesOrg
2. Distribution Channel
3. Division
4. Document Procedure (defined in Sales doc\Billing doc maintenance)
5. Pricing procedure assigned to customer (defined in customer master)
Hope this helps.
Sabir
Reg pricing procedure.
1. Use transaction code v/07 to create a access sequence and assign tables based on
which you want to carry on
pricing as accesses.
2. Use transaction code v/06 to define condition type. It can be for base price,
discount, freight etc.,
(Do assign relevant access sequence)
3. Use transaction code v/08 to define pricing procedure.
4. Assign this to your relevant sales area+ dpp+cupp.
While specifying requirement, we can give reqt no.22 which specifies that plant has to
be set. This is generally done for output taxes since output taxes depend upon the
delivering plant. But directly there is no assignment between plant and pricing
procedure.
Hope this helps,
What is "alt cal type" & "alt base value" & "Requirement
field" in the Pricing Procedure
Can any one explain exactly what is "alt cal type" & "alt base value" and also "
Requirement field" in the pricing procedure?
The alternate base value is used as the calculation basis only, while the alternate
calculation is used to modify the final value.
For example, imagine you have a condition type ZZ01, with a condition record
maintained (master data) for $100. Now, condition ZZ02 also exists lower in the
schema, but with a rate of 10%. The standard calculation would result in a final value
of $110.
The alternate base value could say, "don't use $100 as the basis -- use the original
price PR00 only, which was $90." Then, the final value would be $100 + (10% of
$90) = $109.
The alternate calculation routine says, "ignore the 10% altogether. Instead, use an
externally calculated 20%." Then, you end up with a final value of $100 + (20% of
$100) = $120.
Put them both together, and you could end up with $100 + (20% of $90) = $118.
Now once again,
Alternative Calculation Type:
Normally if you want to calculate a value you have to use a calculation type for
determinating the value. This calculation type is either addition, subtraction or
multiplication. Similarly SAP also has got a default calculation type in the control
data of the condition type. There you have the options of either Qty based , Fixed
Amount Based or Percentage based.
Here what happens is suppose if you define Your condition type that calculates the
base price of a material on Qty based. Then the calculation will be done based on the
quantity of the material. If the customer orders 10 Nos and you have maintained a unit
price of 100 Rs for each material then the value determined is 1000 INR. Similarly if
the discount condition type , you maintain the calculation type as %. This means if
you maintain the value of 10 % in the condition record. Then this percentage is taken
as the calculation type and the condition value is determined.
In some cases you have to forego the default calculation types and use the customer
specific method for calculating a value. For ex if you are calculating the Freight
charges for a Material . it depends on so many criteria like, the weight, volume and
also the minimum amount etc etc, in those cases, you forego the default value and
then use the alternative calculation type in calculating the condition value against the
particular condition.
Alternative Condition Base value :
If you have to calculate any value then you have to have a base value for it. For ex if
you want to calculate the discount of 10 % for a material then you have to have a
base value on which this 10% is calculated. Normally you take the condition value of
the base price of the material to calculate the value.
Now you don't want to take the base value and take other values as base value which
are derived on some formulae. So you create a routine which will do the mathematical
operations in the routine and derive you a value which is now used as the base value
for calculating the condition value for a particular condition type.
Requirement:
A factor in the condition technique that restricts access to a condition table. The
system only accesses a condition table to determine the price if the requirement
specified has been met.
Example:
The system uses an access sequence to determine the price of a material. One of the
accesses in the sequence contains the requirement "in foreign currency." The system
only uses the table behind this access if the sales order for which the price must be
calculated is in a foreign currency.
*-- Ajay Kumar Veeranki
Re-pricing in a Quotation
How can I, or am I able to find anything on a way of RE-Pricing be done in a
QUOTATION?
You can always 'Update" pricing manually in a quotation the same way you do in a
sales order, either in create or change modes. Menu path Edit --> New Pricing or press
the 'Update pricing' button on the item conditions tab.
If you are asking how to reprice a quotation when it converts into a sales order, that
can be done with the copy controls of the Item Category. IMG: Sales & Dist --> Sales
--> --> Maintain Copy Control for Sales Docs --> Sales Doc to Sales Doc (transaction
vtaa). Just choose the combination of documents and the respective item category.
The field you need to be concerned with is "Pricing type".
However, from a business process perspective it makes absolutely NO sense to reprice
a quotation when converting to a sales order. After all, the entire point of using
quotations is to firm up details like pricing before creating the sales order.
Quantity Based Discounts in Bulk Quantities Sales
You're looking to implement quantity based discounts in 4.6c. You are trying to
sell items in specific bulk quantities, and only give the discount for specific
quantity intervals.
For example, if a customer orders 1 piece, 2 pieces, 3, etc. of part ABC, the price
is $100.
If the customer orders 10 pieces of part ABC, the price is $50.
However, this is not only a standard minimum quantity discount. If the customer
tries to order 11 pieces, 12, 13, etc. it should return $100 again.
The only values for which $50 should apply are 10, 20, 30, etc. - multiples of the
bulk quantity 10.
You have discussed changing your part number to reflect a bulk qty of 10,
however you have in house consumption that is allowed to consume only 1 part
at a time. You would vastly prefer to keep one part number that you order from
the supplier, consume internally and ship externally.
You are fairly certain there is basic functionality that covers this, but you're just
not sure where to start.

Taking your requirements literally. Standard SAP scale pricing will not do it in that
you only want the reduced price to come into effect when the order quantity is
multiple of some bulk factor.
It is agreed with that creating a separate material number is not a good idea.
You can try this :-
1. Define/Select a UOM for selling in bulk (i.e. cas, pallet, box whatever)
2. Maintain UOM conversion between your base UOM and this new UOM
3. Configure you bulk pricing condition type by usual means (it should be a base price
rather than discount).
4. Place this new bulk price behind your normal "PR00" price in the pricing
procedure
5. Create a new condition base value routine via VOFM where you check XKWERT
to see if it is a whole number. If it is not then set XKWERT to zero.
6. Assign this new routine to your bulk price condition in your pricing procedure in
ALT condition base value column.
7. Maintain bulk price conditon record in the Bulk UOM.
That should do it.
Determine Sales Price with Shipping Point
You are trying to use shipping point as a key field (with sales org. distribution
channel and ship-to party together) to determine the sales price. You created a
condition table with the above key fields, and maintained the relevant setting
(access sequence, condition type and pricing procedure).
There is an error message in the sales order pricing analysis ("access not made"
in the shipping point field).
In the access sequence, you found that the shipping point field's document
structure is KOMK.
Can you put to item level field in the condition table and access sequence?
Structure KOMK refers to header of the sales order, but shipping point of course is on
item level.
You'll have to do some settings to reach your goal, it is possible.
Step 1
Append structure KOMP. Do this by changing through SE11 the table KOMPAZ.
This is the include for structure KOMP.
Add a component e.g. ZZVSTEL with component type VSTEL.
Save, activate.
If you want to make more points, assign search help H_TVST to the component.
Ask a programmer if you don't understand this part.
Step 2
Change user exit MV45AFZZ. Say there that field ZVSTEL should be filled with
information from your shipping point.
Do this under part FORM USEREXIT_PRICING_PREPARE_TKOMP.
The coding should be like tkomp-zzvstel = vbap-vstel.
Save, generate.
Step 3
Make a new table as you did before, but first maintain your new field in Condition:
allowed fields.
When you create your new table you will see you have two shipping points.
With the button technical view you can check which one ZZVSTEL or VSTEL.
Step 4
Finish with the steps you did before. That was ok.
Now, you will see in your sales order that the shipping point is filled with
information.
Pricing date based on delivery date
Used transaction VOV8.
This configuration is by order type.
There is a field called proposal for pricing date.
There you can select pricing date as requested delivery date.
A - Proposed pricing date based on the requested dlv.date (Header)

This control is set at the document level as oppose to the condition type level (PR00).
That means your other condition types such as surcharges and discounts are also
determined using the requested delivery date.
If your requirement is for PR00 to alone to be priced at delivery date then this will not
work.
How pricing date is determine in the sales order and billing
document? Where is the setting?
The pricing date is proposed based on the setting you make in the Sales document
configuration. ( T code : VOV8)
You have a field" Prop.f.pricing date " in the Requested delivery date / pricing date /
purchase order date segment.

Then you can choose the follwoing options:
Blank - Indicates the current date as the pricing date
A - Indicates the date based on the requested delivery date
B - Indicates the date based on the order validity start from date

And the pricing in the billing document is copied from thte sales order / Delivery
document..

It again depends on the setting u have in the copy control from order - billng or
delivery - billing.
In the copy control, in the item settings you have two fields relavant for this.

One is pricing source and the other is pricing type.
The pricing sources are generally the order. But if you want you can change it to
other values mentioned in the drop down,
but this values have no effect if the pricing type is B.
Any other value other than B in the pricing type will take the reference document
price mentioned in the pricing source field.
but for the pricing type B. The new price is determined in the billing order.

Report to Check the Entered Pricing Condition Price
Which is the best transaction code to check the Pricing condition price entered in
"VK11"?
Other than "VK13", to display the price, you can use V/LD - Execute Pricing Report
to check the prices entered into the Pricing Master.
Normally Pricing Report - "07 Cust.-specific Prices with Scale Display" will do.
Other Pricing Reports you can tried are these:
---------------------------------------------------------------------------
|LR|Report title |
-- ------------------------------------------------------------------------
|01|Comparison of Price Lists Without Scale Display |
|02|Comparison of Price Groups Without Scale Display |
|03|Incoterms with Scale Display |
|04|Incoterms Without Scale Display |
|05|Price List Types Without Scale Display |
|06|Price List Types with Scale Display |
|07|Cust.-specific Prices with Scale Display |
|08|Cust.-specific Prices W/out Scale Display |
|09|Material List/Material Pricing Group with Scale Display |
|10|List Mat./Mat.Pricing Groups Without Scale Display |
|11|Price Groups With Scale Display |
|14|Taxes |
|15|Material Price |
|16|Individual Prices |
|17|Discounts and Surcharges by Customer |
|18|Discounts and Surcharges by Material |
|19|Discounts and Surcharges by Price Group |
|20|Discounts and Surcharges by Material Group |
|21|Discounts and Surcharges by Customer/Material |
|22|Discounts and Surcharges by Customer/Material Group |
|23|Discounts and Surcharges by Price Group/Material |
|24|Discounts and Surcharges by Price Group/Material Group |
|25|VAT/ATX1 |
|26|Canada/USA |
|27|I.E.P.S Mexico |
|28|Conditions by Customer |
|30|Conditions by Customer Hierarchy |
|31|Price List with Release Status |
|AC| |
|AD| |
---------------------------------------------------------------------------
Mass Update of condition pricing
You can update the condition pricing for a range of sales order.
For e.g. if you create sales order for 15 months or so, and at the beginning of each
year, you have to update the prices for lots of sales orders.
Other than using VA02 and make an Update of the conditions at item level which is a
big work because you will have lots of open sales order after so many months.
Use VA05, select your Orders and on the result screen :-
click Edit- > Mass Change -> New Pricing (menu).
or
if you don't want to do that Online, write your own abap report and use
Function SD_BULK_CHANGE (check where-Used at SE37, Trace VA05 on how to
fill the parameters, Function MPRF => New Pricing)
Make Material Master Price of a material as sales price
automatically
The first method is not to set the pricing condition VPRS as statistical.
Simply remove PR00 and it will work fine if you always use VPRS as your pricing
base inside the pricing procedure.
VPRS will reads both prices based on the price control in the material master.
Price control S for standard price.
Price control V for moving average price.
It is this simple if you do not have any other "Prices" in the price procedure.

However, if you are using one pricing procedure where for some items you price
using VPRS and some others using PR00, then you should use requirement routines
to enable the correct price condition type at the right time.
The second method involves more work as you need to write a formula (VOFM) to
get that information.
This is how it goes :-
1. Set VPRS to be the first step in the pricing procedure and to be subtotal B (as
standard).
2. Set PR00 with alt. calc. type formula, which sets the value of PR00 to be equal to
the subtotal B.
The routine (created with transaction VOFM) is:
RV64A901
FORM FRM_KONDI_WERT_600.
XKWERT = KOMP-WAVWR.
ENDFORM.
The pricing procedure than looks like that:
Step 1 VPRS statistical, subtotal B, reqt 4
Step 2 PR00 Altcty 600
Customer discounts on effort only
-----Original Message-----
Subject: Customer discounts on effort only
Hi All,
We have a requirement of giving a discount to customer based on the total
amount invoiced so far (across financial years).
Where do we set this up? We have seen so far the discounts are calculated
based on the value of the current invoice.
The discount should be on a graduated scale basis for example
0 - 100000 No discount
100000 - 200000 5%
200000 - and above 10%
This means that discount would only start after the customer's net sale
value crosses 100000.
For example, if the customer has been billed for 99000 and the current
invoice is for 3000, a discount of 5% should be given on 2000 i.e. 100.
Another complication is that, the discount is not based on the total amount
billed so far, but only on the effort billed and not on reimbursements (like
airfares, living expenses, visa charges, beeper charges etc). The discount
applies only to the effort and not to the reimbursements. In the above
example (invoice of 3000) say the effort billed is only 1500, the rest being
reimbursements. The discount is only on the 500. (the rest being taken up by
the lower limit for eligibility of 100000)
For example the customer might have been billed say 150000 so far but actual
effort billed might be only 90000, the rest being reimbursements of actual
costs and hence the customer is not eligible for the discount.
Kindly help,
-----Reply Message-----
Subject: RE: Customer discounts on effort only
Hi,
The solution for this is Using rebate condition types and suitable condition
records.
Of this to handle your first problem that is the rebate has to be applied
only on the "effort" you have to set up a line in the pricing procedure
which gives the rebate basis i.e the value to be used for rebate cond types.
This I believe solves your problem of rebate only on effort.
Your second problem i.e the discount should start getting applied
automatically when it reaches the first scale for which the values span few
financial years. This I am not really sure whether it can be made possible
in the invoice itself. But a work around is not giving the discount directly
in the invoice but settling it against the rebate agreements by Credit notes
periodically.
Hope it helps.
Thanks
-----Reply Message-----
Subject: RE: Customer discounts on effort only
Hi
Arent we looking at rebate agreeement. That appears to be a straightaway
solution to your problem. You activate the sales organization and the
payer for that
Regards
-----Reply Message-----
Subject: RE: Customer discounts on effort only
I am in SAP R/3 rel.30F.
We have 2 options to meet your requirement.
1. Using scale in condition type ( tcode V/06 ), choose scale basis
G.Scale based on a formula ( be: your based amount is invoice ). Define
scale formula. You need ABAPER to define it.
2. Using routine in Alt.calc.type ( tcode V/08 , Maintain Pricing
Procedure ). Here, you also need ABAPER to create routine.
hope this help
-----End of Message-----
Steps to Create Commission for Agent
For creating commission agent, you have to follow below steps.
1) Establish Partner Functions for the Commissionee(s)
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION
->; DEFINE PARTNER FUNCTIONS
Transaction Code: VOPA
2) Assign the Partner Functions to Partner Procedures
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION
->; DEFINE PARTNER FUNCTIONS
Transaction Code: VOPA
3) Create a Partner Procedure for the Commissionees
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION
->; DEFINE PARTNER FUNCTIONS
Transaction Code: VOPA
4) Create New Customer Account Group(s) for Commission Agents
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->;
LOGISTICS GENERAL ->; LOGISTICS BASIC DATA: BUSINESS PARTNERS -
>; CUSTOMERS ->; CONTROL ->; DEFINE ACCOUNT GROUPS AND FIELD
SELECTION FOR CUSTOMER
Transaction Code: OVT0
5) Assign the Partner Functions to the Customer Account Group(s)
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION
->; DEFINE PARTNER FUNCTIONS ->; GOTO ->; PARTNER FUNCTIONS ->;
ENVIRONMENT ->; ACCOUNT GROUP ASSIGNMENT
Transaction Code: VOPA
6) Assign the Partner Functions to the Partner Procedure for the Sales Document
Header
Menu Path: Tools ->; Business Engineer ->; Customizing ->; Sales and Distribution -
>; Basic Functions ->; Partner Determination ->; Define Partner Functions
Transaction Code: VOPA
7) Assign the Partner Functions to the Partner Procedure for the Sales Document Item
(OPTIONAL)
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION
->; DEFINE PARTNER FUNCTIONS
Transaction Code: VOPA
8) Edit the Pricing Communication Structure (KOMKAZ) to Hold the New Functions
(Client Independent)
Menu Path: Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->;
DICTIONARY
Transaction Code: SE11
9) Edit MV45AFZZ ± userexit_pricing_prepare_tkomk (Client Independent)
Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP
EDITOR
Transaction Code: SE38
10) Edit RV60AFZZ - userexit_pricing_prepare_tkomk (Client Independent)
Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP
EDITOR
Transaction Code: SE38
11) Edit MV45AFZB - userexit_new_pricing_vbkd changing new_pricing (Client
Independent)
Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP
EDITOR
Transaction Code: SE38
The following code should be inserted into program MV45AFZZ to allow the system
to re-execute pricing if the user makes a change to the relevant partner function
(alteration, addition, deletion).
13) Add the KOMKAZ Fields to the Pricing Field Catalog (Client Independent)
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING
CONTROL ->; DEFINE ACCESS SEQUENCES ->; MAINTAIN ACCESS
SEQUENCES
Transaction Code: OV24
14) Create Condition Tables (Client Independent)
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING
CONTROL ->; DEFINE ACCESS SEQUENCES ->; MAINTAIN ACCESS
SEQUENCES
Transaction Code: V/03
15) Create an access sequence containing the new tables (Client Independent)
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING
CONTROL ->; DEFINE ACCESS SEQUENCES ->; MAINTAIN ACCESS
SEQUENCES
Transaction Code: V/07
16) Create a new condition type
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING
CONTROL ->; DEFINE CONDITION TYPES ->; MAINTAIN CONDITION
TYPES
Transaction Code: V/06
17) Add the Condition Type to the Pricing Procedure
Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES
AND DISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING
CONTROL ->; DEFINE AND ASSIGN PRICING PROCEDURES ->; MAINTAIN
PRICING PROCEDURES
Transaction Code: V/08
11) Create Commsission Report ZZCOMMISSION (Client Independent)
Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP
EDITOR
Transaction Code: SE38
SD Questions About Pricing Condition
The Most Important Tips in Pricing For SAP SD Module to crack interviews...
Whenever we define our pricing procedures, we remain least interested in creating our
own Condition Types,Condition
Tables & Access Sequences. What we do is, we just define our own pricing
procedures by using the existing condition types (i.e: PR00, K004, K007, KA02,
KF00 etc.) & then assign that Pricing Procedure with " Sales Area, Document Pricing
Procedure & Customer Pricing Procedure " .
After that we put the values against each Condition Types, mentioned in our Pricing
Procedure by using the T-Code "VK11". But we also need to know about the
Condition Tables, Condition Types & Access Sequence Creation. So for that purpose
we have to use the following T-Codes respectively : "V/05", "V/06" & "V/07". Now it
will become easy to create the same.
Also to inform that, using T-Codes is more smarter than following paths through IMG
screen.
Utsav Mukherjee - [email protected]
What is the difference of VK11 and VK31 (condition records)?
My condition type is PR00 and Access sequence is PR02. And in this access
sequence table 304 is available. Now when I was entering the PR00 in VK31 it
shows error Table 304 is not defining for the condition type PR02. But when I
was entering the PR00 at VK11 it is accepting it.
Difference between VK11 and VK31 - if you go through the menu path you will get
the vk 31 as condition record from the tamplets whereas vk11 as simple condition
record. In VK11 you can store condition record for more than one condition
type. This means you can have same condition record for different condition
types.This feature is given to enhance the system's performane and not to create the
duplcation of the work for each condition type.
Again system is not allowing to store the record in the vk31 for the condition type
pr00 and access sequence pr02.This is because if you see this ac seq cointains two
accessses 20 and 30 having the same table no.But you see there is the difference
between the technical view of it for transfering the data from document field and
condition field,so you can not maintain the data at VK31.

What is the difference between Header condition and Item condition? I know
item condition applies to each item in a sales document. Header condition can
only be applied to an entire document.
Difference between header and item condition - as YOU CORRECTLY SAID
HEADER CONDITION IS APPLICABLE FOR THE WHOLE DOCUMENT where
as item is for item.Ex-Say fright is dependent on the total weight of all the items in the
documents then header condition adds on weights of all items and calculates the
record accordingly.
You have two different types of the header conditions.
a) In one you can duplicate the same value throughout the document for each item.Say
discount 2% at header level which is also applicable to all the items
b)Second is the accumulation of the values of all the item at the header level,as earlier
explained for the weight/fright.
These differenes are controlled through the indicator of group condition in the
cond.type configuration.
And so obviously header condition can not have the condition record and hence
access sequence.
SAP SD Tips by : Vishwajit

Disallowing Condition Types - How I can accomplish the following:
Be able to DISALLOW Z0BP Condition type to be negative ( Invoice Block)
You can modify condition type from customising;
Sales and Distribution->Basic Functions->Pricing->Pricing Control->Define
Condition Types->Maintain Condition Types
Change condition type ZOBP's plus/minus indicator to "A" which means only positive
is allowed. *-- Arvind Rana

In pricing procedure there are column such as requirement, sub total altclty,
altbv, accurals. What are these and where we calculate all these values which we
put.
1. Requirement: Denoted by nos and maintained in VOFM, this is a condition
required for a particular condition type to be executed. Eg. PR00: req 2 ie item
relevant for pricing
VPRS/EKO1: req 4 ie cost
Rebate BAO1 Req 24/Req 25 etc
2. Subtotal: this represents where a which table a value is stored, which can be
processed for further calculation.
Eg. for PR00, if this value is to be used for credt check of a customer, we mark the
subtotal as A.
3 Alternate Calculation type: this is also denoted by numbers and maintained in
VOFM. Eg. Suppose for 45 units , each unit is charged $100 per unit, the order value
comes out to be $4500, that is calculation is done as per unit price, if the client wants
calculation type to be based on volume or wieght, alternate calculation type can be
configured.
4. Alternate base value: Denoted by no. and maintained in VOFM.
Eg, if the pricing scale is maintained and pricing for 45 units comes under the scale of
$100 per unit., the base value is 45 units, but if the client wants a standard base value
in some casesto be assumed inspite of maintaining the scale, an alternate base value is
confihured, that is the base value based on which the order value is to be calculated
changes.
5. Accruals: Accruals are maintained for rebate agreements, it constitutes the total
accumulated value which customer has earned through rebate, one the rebate for
certain amount is settled the amount from the accruals get deducted.
*-- Nitin
Add a Field To New Condition Table in Pricing
Add a field to a new condition table in Pricing (Condition Technique):-
I will explain you the process with below example...Please follow steps in below
sequence-
Try to add the filed from the field catalog. In case the required combination field is
not there, you can add the field through the following process to filed catalog and
create the condition table. It is most common that one or other time we need to use
this function while configuring multi tasking & complex Pricing Architecture.
Here I'm giving a simple guide to add fields to the Pricing Field Catalogues:
For example you want to use field PSTYV ('Sales document item category') that is
included in structure KOMP ('Pricing Communication Item') as a key for a condition
table.
When you create a condition table (Transaction V/03), however, the system does not
propose the field in the field catalog.
Condition access, field catalog, allowed fields, KOMG, KOMK, KOMP, KOMPAZ,
KOMKAZ, PSTYV are the other terms which we need to know about, to add Fields.
Reason and Prerequisites:
For technical reasons, field PSTYV was included in structure KOMP, however, not in
structure KOMG ('Allowed Fields for Condition Structures').
Proceed as follows:
1. Call up the ABAP Dictionary (Transaction SE11) and create data type ZZPSTYV.
Choose PSTYV as a domain.As a short text, you can use, for example, 'ZZ - sales
document item category' and as a field label, you can use the field labels of
PSTYV.Save, check and activate your entries.
2. Call up structure KOMPAZ in the ABAP Dictionary (Transaction SE11) in the
change mode and make the following entry:
Component Component type:
ZZPSTYV ZZPSTYV
Save, check and activate the change you made.
3. Note:Because of the change in structure KOMPAZ, field ZZPSTYV is now known
in structures KOMG and KOMP because structure KOMPAZ is included in both
structures.
4. Call up Transaction SPRO. Navigate to 'Sales and Distribution -> Basic Functions -
> Pricing -> Pricing Control' and execute 'Define Condition Tables'.
Choose 'Conditions: Allowed fields' and include ZZPSTYV as a new entry.
5. Note:Now you can use field ZZPSTYV as a key field when you create a condition
table Axxx.
6. Supply the new field you defined by including the following source code line in
USEREXIT_PRICING_PREPARE_TKOMP:
MOVE xxxx-PSTYV TO TKOMP-ZZPSTYV.
In order processing you find the user exit in Include MV45AFZZ, and in billing
document processing you find it in Include RV60AFZZ.
Consider that you can also use this note as a help if you want to use other customer-
specific fields as key fields in a condition table.
For header fields, use structure KOMKAZ instead of structure KOMPAZ and
USEREXIT_PRICING_PREPARE_TKOMK instead of
USEREXIT_PRICING_PREPARE_TKOMP.
For more information, see Transaction SPRO via the path 'Sales and Distribution ->
System Modifications -> Create New Fields (Using Condition Technique) -> New
Fields for Pricing' and OSS Note 21040. *-- Manoj Mahajan
Header Condition and Group Condition
What are header conditions?
Header conditions are those which appear in the header level of any sales order. these
conditions are to be entered manually and get distributed automatically and the basis
for distribution are taken from the NET VALUE of items mentioned at item level.
When we go to the conditions section in a sales order, where the details of pricing is
mentioned, here we add these conditions.
Whenever any Header Condition is used, it overrides the PR00 condition type.
Examples of header condition.
- HA00 - % Based Header Condition.
- RB00 - Absolute or numeric value which applies to all items.
- HB00 - Numeric value or Absolute value. *-- Vivek Chokshi
What is the difference between group condition and header condition?
Group Condition: You can use this is feature of a condition type to apply price or
discount for a material based on common property.

Header Condition: This is a manual condition which you apply to header (Condition
screen) of a sales document. This amount is applicable to all items.
Usage of this feature is to apply price / discount for a specific group of materials.
1. You maintained a discount based condition record fbased on material group ( = 01
for example). You maintained scales also.

Qty Discount
1 - 10 Rs. 100.00
11 - 50 Rs. 105.00
51 - 150 Rs. 110.00 etc.
2. You are creating a sales order for a customer with five different items with different
quantities as below
ITEM 1 - 25 No's
ITEM 2 - 3 No's
ITEM 3 - 12 No's
ITEM 4 - 27 No's
ITEM 5 - 62 No's
All the material is having the material group = 01.
3. While calculating the discount, because of this group condition, system add the
quantities of items which have material group = 01. In the above example total
quantity is = 109. System apply a discount of Rs. 110.00 to each item irrespective of
the individual quantities.
4. If you have not activated the group condition feature, system determines the
discount value based on individual item quantity which is as below.
Discount
ITEM 1 - 25 No's Rs. 105.00
ITEM 2 - 3 No's Rs. 100.00
ITEM 3 - 12 No's Rs. 105.00
ITEM 4 - 27 No's Rs. 105.00
ITEM 5 - 62 No's Rs. 115.00
5. Is it clear now. Just try a sales order and see the out come
Procedure to Test:
1. Create 3 materials. Maintain Material Group of each item is same.
2. Activate the condition type as a group condition.
3. Create a condition record for this condition type with scales.
4. Process a sales order for a customer with these three material with different
quantities.
5. Check the outcome. *-- Tsr
Steps Involved In Condition Technique
What are the 8 steps involved in condition technique?
By: Rohit Joshi
It starts with an understanding of the factors that influences the Price. Lets say it
depends on Customer and Material. With this understanding now we will start with
the Table where we will pass the above parameters. There is a table 5 which already
has Customer and Material so we can now copy and rename it or use the same table in
our Pricing Procedure.

T Code VOK0

Step 1. Define/Choose your Table (with the requirement parameters that influence the
price)
Step 2. Define your Access Sequence and include the above Table in your Access
Sequence
Step 3. Define your Condition Type (There are four Price Types Basic Price,
Discount, Freight and Tax) and include your Access Seq. Its always better to copy the
Price Types provided by SAP.
Step 4. Now comes your Pricing Procedure where you include include Condition
Types and format.
Step 5. Now comes Procedure Determination where you specify the Document
Pricing Procedure and Customer Pricing Procedure along with Sales Organisation,
Distribution Channel.
Step 6. Maintain Condition Records for your Condition Types

I guess you can make it 8 Steps by dividing some of the main steps. Few important
things to note is following..

1. XD01 - Create Customer - Always ensure that you pick the right Customer Pricing
Procedure from here.
2. VA01 - Sales Order - Ensure that you have the right Document Pricing Procedure
from here
3. While Creating Access Sequence, check your Fields and ensure that they appear
with any warning (Highlighted in Red)
4. Do not forget to mention your Access Sequence while defining your Condition
Type
5. Always remember that your Procedure Determination has only Basic Price as
Condition Type
6. Do not forget to mention the Range (From To) while creating your Pricing
Procedure.

I made most of the mistakes that appear above. Hope it helps.
Sales Order Freight Condition In Header Condition
ERP SAP ==> SD SAP
Common questions:
We are using the Freight in Header Condition. I maintained two line items in the
Sales Order. So the Header freight is splitting irregularly for two line items (in
item conditions) . How it is happening? Any formula is there?
Header Conditions - Automatic pricing does not take header conditions into account;
you can not create condition records for them in the standard system.
Header conditions are entered manually in order processing. R/3 includes the
following header conditions:
- Percent discount (HA00)
- Absolute discount (HB00)
- Freight (HD00)
- Order value (HM00)
Header Condition: If this condition is marked as a header condition, it is possible to
enter the condition type in the header condition screen. Checks for changing the
condition manually are unaffected by this.
Group Condition: Group conditions are helpfull incase of discounts. If group
condition is selected then the discount percentage or quantity is applicable for the total
sum of the quantity in the PO for those materials belonging to the same material
group. Suppose if two materials of same matl grp have discounts for 100 qty and
above but in PO if the two matls are bieng procured for 50 qty then they cant avail
discounts but if group condition is selected then the sum of the quantity of both matl
of same matl group is considered (50 + 50) and discount can be availed for 100 qty.
Further Group condition: Indicates whether the system calculates the basis for the
scale value from more than one item in the document.
The nature of header condition is that whatever value you are giving in sale order /
billing, line item wise, it will be distributed proportionately.
If you access V/06 and the header condition type, you can see that the condition type
- does not have any access sequence
- field Group condition is selected
Normally Freight Header condition like condition type "HD00" is calculated on the
basis of weight. This is a Manual condition and you have to enter it in the header
screen. It will be proportionately distributed on each item on the basis of weight. If
you will uncheck the group condition field, the same freight amount will be copied to
each item, possibly irrespective of different weight which may not be logical.
That is the standard behaviour of the header condition type.
Based on whether the group condition field is ticked on or off, it will either split the
header condition value to the items on pro-rata basis or it will just duplicate the header
value to all the items.
What you are experiencing with Fixed Amount Header conditions is standard
behaviour. Please see below Notes:
- 876617 FAQ: Header conditions / Header condition screen
- 317112 Behavior of conditions w/ calculation rule B changed
- 485740 Conditions with fixed amount in copy activities
To achieve what you wish (absolute amount), solution is in the below Notes:
- 84605 Transfer absolute amount condition to billing doc.
- 25020 Value changes during over/underdelivery
- 25144 Freight conditions during milestone billing
What is meant by condition exclusion for Condition types and records?
Condition Exclusion
The system can exclude conditions so that they are not taken into account during
pricing in sales documents.
Material 4711 costs 150 USD. Some customers receive a discount of 10 USD per 100
pieces.
However, a specific customer can buy the material for 100 USD. Since this is a
particularly good price, the customer should not also have a discount of 10 USD per
100 pieces. Therefore, this discount is to be excluded from pricing.
To do this, you must follow two steps:
You must set a condition exclusion indicator for the price. You can do this in two
ways: If you want to set the condition exclusion indicator a follows then you specify
it:
- for all condition records of a condition type (e.g. with condition type PR00) when
defining a condition type in SD Customizing
- for an individual condition record (e.g. only for material 4711) in the detail screen of
a condition record (in the Condition exclusion field)
You must set a condition for the discount in the pricing procedure in Customizing for
sales. If this condition is set, the discount is not valid if the condition exclusion
indicator is set. Condition 2 is available in the standard R/3 System.
The condition exclusion indicator is not valid for condition supplements.
This means that if a condition record contains condition supplements they will be
taken into account during pricing.
Condition Exclusion Group ±
In any normal situation there could be more than one condition type in a pricing
procedure offering a discount to a customer. Should the discounts be automatically
determined, there is the risk that the customer will receive all the relevant discounts
and thus purchase the product for a lower price than he should.
By using µcondition exclusion groups¶ you can ensure that the customer does not
receive all the discounts, but instead only receives the best of the available discount
condition types.
Menu path ± IMG - Sales & Distribution - Basic functions ± pricing ± condition
exclusion ± condition exclusion for groups of conditions (OV31).
A condition exclusion group is merely a grouping of condition types that are
compared to each other during pricing and result in the exclusion of particular
condition types within a group or entire groups. It is important to note that the
condition types you want the system to compare must exist in the pricing procedure
and must have valid condition records created for them.
If for example, a sales order is created using the pricing procedure that the exclusion
group is assigned to, you can see that the condition offering the most favorable
discount to the customer is represented in the pricing procedure.
For instance, condition type K007 has offered a discount of 10% off the sale price or a
real value of $30, while another condition type K005 has offered a real value discount
of $10. The system then takes the best discount for the customer between the two,
which is K007 and makes the other discount K005 inactive. This can be seen by
double clicking on the condition type K005, where you can find a entry saying
µInactive A condition exclusion item¶.
There are four possible methods of using condition exclusion groups ±
A ± best condition between the condition types
B ± best condition within the condition types
C ± best condition between the two exclusion groups
D ± exclusive
E ± least favorable within the condition type
F ± least favorable within the two exclusion groups
Configuring µCondition Exclusion Groups¶
First step is to define a µcondition exclusion group¶ by using a four character alpha
numeric key.
Next step is to assign the relevant condition types to the exclusion groups such as
discount condition types, freight condition types.
After completing the assignment of the condition types to the exclusion group,
proceed with assigning the condition exclusion group to the relevant pricing
procedure.
After selecting the pricing procedure for which you want the condition exclusion to be
active, select the folder µExclusion¶ where you can assign the relevant condition
exclusion procedure to the relevant condition exclusion group.
When using the condition exclusion group to find the best condition record in a
condition type ± only use one condition type per exclusion group. The most important
thing to remember here is to ³deactivate´ the Exclusive Indicator on the access
sequence assigned to that condition type. Otherwise, the system will merely find the
first condition record and stop searching for other records.
What is difference between pricing report & condition index?
Pricing Report:
A Pricing report basically helps to get the list of all the pricing details which we have
maintained in the system. We can get details of all the condition types including the
scales. We can get the details as per our requirement i.e., Sales org/Dc/Division/Plant
/material etc wise. The selection criteria would be as per the Key combination which
you select in the IMG screen
You get following information from pricing report.
1. It informs you about the customer specific price agreements that were made within
a certain period
2. From pricing report you can know which condition records exist for freight
charges
3. Which condition records exist for customers in a particular region or country
You can create your own pricing reports with V/LA.
Also
V/LD is very useful. This can be customized.
The sales personnel use it to
1. get information for price (discounts) that existed at previous period (Say June
200X)
2. Inform potential buyer about the current price (and discounts)
3. Review price and discounts.
Though all the above T Codes and there are many More standard SAP Reports have
very high utility, it is not widely used. Clients prefer customized reports when it
comes to pricing reports - all Z programs and Transactions.
These kind of reports are generally required by the Top Management for periodical
review // Finance team for price control // Master data team for record purposes //
Process audits by Internal/external agency // Of late, for every SOX audit done in the
company...especially the change records for prices.
Condition Index
Condition index is very useful for searching the condition record for a customer.
It becomes easier and faster to search for condition records for a customer or material
just like it become easier to search a topics in the book with help of index.
You have to mark the "condition index" check box in the condition type and you have
to activate the index in customization.
You can set the discount for fast ten orders through "condition update".
First, in your discount condition type(V/06) activate the "condition update" check
box.
Second, in the condition record, in additional data put "maximum number of orders"
as 10.
You may also create the condition record for discount through VK31. Now go to
change(VK32), scroll to the right, you will find a column "N". This is maximum
number of order field. Here you can put value 10 and save it.
Now, system will give the discount to the first 10 orders.
Where does the standard condition base value (Default one) is determined for a
Condition type?
First check the Material Master UOM Conversion - Additional Data - Units of
Measure.
Condition base value is a concept used in pricing procedure and actual term used is
alternate condition base value. This is a formula assigned to a condition type in order
to promote an alternate base value for the calculation of the value.
If you have to calculate price of a material then you have to have a base value for it.
For e.g. if you want to calculate the discount of 10 % for a material then you have to
have a base value on which this 10% is calculated. Normally you take the condition
value of the base price of the material to calculate the value.
Now, you don't want to take the base value and take other value as base value which
are derived on some formula. So you create a routine which will do the mathematical
operations in the routine and derive you a value which is now used as the base value
for calculating the condition value for a particular condition type.
As per my understanding there is Alternative Condition Base Value, It is a routine
which is assigned to the condition type in the pricing procedure.
Go to transaction V/08 here you select pricing procedure then go in to the control data
of the pricing procedure here you can find Alter native Condition
Base Value in the 14th column of the pricing procedure control data.

What is the difference between:
1. Conditional base value
2. Conditional value.
3. Conditional amount
1. Conditional base value
When a value is derived for a condition type, based on certain calculation this value is
taken as base.
2. Conditional value.
For the number of units ordered depending on the condition amount mentioned this
value is derived.
3. Conditional amount
This is nothing but the unit list price what you are mentioning for the line item.

1) What is the role of alternative calculation type, condition base value,
requirement in pricing procedure?
2) Where do we define value for alternative condition base value and alternative
calculation type so that system picks up different value, when the value for
alternative condition base value and alternative calculation type is mention in
pricing procedure?
**Alternative Calculation Type:**
This function allows you use a formula as an alternative in finding the value of the
condition type, instead of standard condition technique. this can be used to calculate
complex tax structures.
Alternative condition base value
The alternative condition base value is a formula assigned to a condition type in order
to promote an alternative base value for the calculation of a value.
Example
An absolute header discount is, for example, distributed in the standard system
according to the cumulative value of the items.
If the system distributes the absolute header discount according to volume based on
the Alternative formula for condition base value , a header discount of $30 results in
the following discounts:
Item Value Volume .
1 $1000 2 cbm
2 $500 4 cbm
Stand. disc. Volume disc.(With Formula)
$20 $10
$10 $20
Condition formula for alternative calculation type
Alternative formula to the formula in the standard system that determines a condition.
Requirement
This function is used to assign a requirement to the condition type. This requirement
can be used to exclude the system from accessing the condition type and trying to
determine the value. This can be used to specify that the condition type should only be
accessed if the customer has a low risk credit.
Rounding Off Condition Not Appearing In Sales Order
In sales order Diff condition type is not coming, when checked in analysis it says
requirement 013 is not fulfilled, but in pricing procedure I've assigned the
requirement as 013, alt.cal type-16, alt CBV-4.
Please refer to the following documentation for requirement 013:
RE LV61A013
Title
Rounding as per Table T001R
Purpose
This is an example of a pricing requirement. This requirement is met if an entry has
been made in the 'Unit to be rounded up to' field in Table T001R. Table T001R stores
the rounding rules for company code and currency combinations. This requirement
can be assigned to the condition type in the pricing procedure that is used to calculate
the difference when rounding. Using this requirement, the difference is only
calculated when necessary.
Example
A company has the requirement to carry out rounding for certain company code and
currency combinations. This information is stored in Table T001R. In the document
pricing procedure, the user has configured the SAP delivered condition type DIFF to
calculate the difference when rounding occurs. The user also assigns pricing
requirement '13' to the condition type DIFF in the pricing procedure so that the
condition is only calculated when a corresponding entry has been maintained in the
table T001R.
Please check the customizing table T001R.
or try this go to IMG path --> SAP Netweaver --> General Settings --> Currencies -->
Define rounding rules for currencies. Here maintain the rounding unit which will be
stored in Table T001R.
then in the t-code ob90 you can maintain that.
Go to v/08 maintain in condition base value 16 routine.
Purpose
This is an example of a condition value formula. This type of formula can be used to
influence the value shown for the condition in pricing. A condition value formula is
assigned to a condition type or value line in the pricing procedure.
Formula '16' was delivered along with condition type DIFF to support the rounding
unit rules that can be defined in T001R for company code / currency combinations.
Condition type DIFF was delivered to perform the rounding at the end of the pricing
procedure with the total value. Using formula '16', the system computes the rounded
value and assigns the difference to the condition type DIFF.
In-17 c.base value
Round according to T001R
Purpose
This is an example of a condition value formula. This type of formula can be used to
influence the value shown for the condition in pricing. A condition value formula is
assigned to a condition type or value line in the pricing procedure.
Formula '17' was delivered so that a condition value could be rounded off according to
the rounding unit rules (e.g. plus 5 or 10 or 100 units) that can be defined in T001R
for company code / currency combinations. When formula '17' is assigned to a
condition type, the condition value will always be rounded using T001R.

Where I can do setting of rounding profile for a new created condition type?
1) Create Rounding rule ( Unit of measure rounding rules )
Path :
Materials --> SPRO Quantity Optimizing and Allowed --> Order Optimizing -->
Purchasing --> Management Unit of Measure Rounding Rules --> Logistics Units of
Measure
Here give new rounding rule and % rounding up and down values
2) Create Unit of measure groups
Path :
Order Optimizing --> Purchasing --> Materials Management --> SPRO Unit of
Measure --> Quantity Optimizing and Allowed Logistics Units of Measure Groups

Create new group for YD and ROL
3) Dynamic rounding profile
Path :
Order Optimizing --> Purchasing --> Materials Management --> SPRO Maintain
Rounding --> Quantity Optimizing and Allowed Logistics Units of Measure Profile
Here give Rounding profile name and plant and click on Dynamic to create new
profile
In next screen give desc. For rounding profile, rounding off method as 2, and
rounding rule which you have created.
Assign created Rounding profile in info record also UOM group
Maintain minimum order qty as 1 Rol and Order unit as ROL in Info record
In material master maintain conversion as 1 Rol = 3500 yards
How To Create Field in KOMP, KOMG
New Fields in Pricing

To use a field in pricing, one creates a condition table. This condition table is created
using the allowed fields from the field catalog. Should the fields one requires not be
included in the list of allowed fields, one can add the fields from the list of available
fields. However, one may find that a new field may not be in the list of available
fields. For this reason, one must create new fields for pricing. The document and item
data in SD is stored in data tables, such as VBAK and VBAP (for the order
transaction). Many of the fields from these tables are available in the field catalog.

The field catalog is a structure (KOMG) that consists of two tables (KOMK and
KOMP). These tables contain the header and item data for pricing respectively. They
are called KOM ³x´ because they are communications structures used to
communicate the transaction data with the pricing procedure. Table KOMG contains
the fields of tables KOMK and KOMP.

If you require a field that is not in KOMG, it means that it is not in KOMK or KOMP.
This means that the field you require cannot be used in pricing because there is no
communication of this field from the transaction to the pricing procedure via the
communication structures.

To use a field not defined in the field catalog, you need to add this field to the KOMK
or KOMP structures, and then write the ABAP code to transfer the data in the field
from the transaction tables to the communication structure. Follow these steps:
1. Create the field in the KOMK (header data) and KOMP (item data) tables using
the standard includes provided for this requirement.
2. Write the code in the user exit to read the transaction data and transfer it to the
KOM ³x´ structures.

Menu Path

The menu path here is IMG, Sales and distribution, System modification, Create new
fields (using the condition technique), New fields for pricing.

Adding the Field to KOMK and KOMP

This process requires some knowledge of the ABAP dictionary and how to use the
ABAP dictionary to create and change fields and tables. You may have to use an
ABAP skill to assist you. If the field is from the header table (for example, the order
table VBAK), you¶ll need to add it to the include table KOMKAZ in table KOMK. If
the field is from the item table (for example, the order item table VBAP), you¶ll need
to add it to the include table KOMPAZ in table KOMP.

Let¶s say you need to use the ³base material´ to define a price and the base material is
not in the pricing field catalog. The base material is a field on the material master
basic data screen and is defined as MARA-WRKST. Since this relates to the material,
it is at the item level, so you would add the field to the KOMPAZ include table.
Note When you add a field to these tables, it must start with ³ZZ.´ Therefore, the
field you add would be ZZWRKST. In ABAP, when you add the field, use the same
domain as in the field in the original table MARAWRKST.

After adding the field, generate the structure KOMP. This field is not available in the
field catalog and can be used in condition tables.

Writing the ABAP Code

The field in the communications structure will be blank unless the ABAP code
transfers the data from the material master to the field KOMPZZWRKST. Pricing
occurs in the order and in the invoice, so you need to put this code in both places. For
the order transaction, write the ABAP code in user exit
USEREXIT_PRICING_PREPARE_TKOMP in include program MV45AFZZ. For
the billing transaction, write the ABAP code in user exit
USEREXIT_PRICING_PREPARE_TKOMP in RV60AFZZ.
Note : The TKOMP is for the item level. If you are writing the code for a field at the
header level, you would use the user exits that end with TKOMK. The ABAP code
would select the Base material field from the material master table using the material
from table VBAP/VBRP. It would then transfer this field to the structure TKOMP
from MOVE MARAWRKST to TKOMP-ZZWRKST.
Billing cannot be Release to Accounting
This SAP message will appear if the system is unable to find the G/L codes match
from the configuration in transaction VKOA
No account is specified in item 0000001001
Message no. F5 670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO
document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data
transferred to item "0000001001" of the FI/CO document.
Assuming that one of the key combination is Account Assignment Group, you will
have to check whether have the Account Assignment Group been input in the
Customer Master (Billing tabstrips - Accounting sections - Field name: Acct assgmt
group).
The Account Assignment Group will be copied automatically into the sales order.
Check whether the configuration in transaction VKOA have been done correctly.
Check whether the sales order (VA03 - Goto - Header - Financial Accounting - Field
name: AcctAssgGr) have been filled in automatically.
Check whether the billing document (VF03 - Goto - Header - Header - Field name:
AcctAssgGr) have been filled in automatically.
If the customer master have not been maintained and the user have already input the
sales order, then the user will have to maintained the Account Assignment Group
manually either in the sales order or the billing documents.
Take note for One Time Customer, the user have to input the Account Assignment
Group manually into the sales order. One Time Customer can be used by many
customer, therefore, the system will not be able to determine the Account Assignment
Group manually.
Default Start Variant for VF04
There are two types of variant in VF04.
One is the selection variant before clicking the Display Billing List Button.
You can set the start variant via SE93 using the Change mode.

The second variant is the Billing Layout display variant.
This is after clicking the Display Billing List Button.
After creating your layout display variant, you can set it by clicking :-
Settings ->
Display Variant
-> Administration
Select the layout display variant you want and click :-
Edit ->
Define default settings

Condition Exclusion which will be determined in the billing
document
The system can exclude conditions so that they are not taken into account during
pricing.
For example:
Material 4711 costs 150 USD. Some customers receive a discount of 10 USD per
100 pieces.
However, a specific customer can buy the material for 100 USD. Since this is a
particularly good price, the customer should not also have a discount of 10 USD
per 100 pieces. Therefore, this discount is to be excluded from pricing.
To create a condition exclusion procedure which will be determined in the billing
document.
Assign the procedure to the pricing schema, and maintain copy control so that pricing
is not copied from Sales Order.
To achieve this, copy the standard pricing to a ZXXXX Pricing.

Define new document pricing procedure in SM30 - V_TVKV for billing.
Assign new document pricing procedures to billing types in SM30 - V_TVFK_PR

Define the Condition Exclusion Groups in OV31.
Assign the Condition type for the Condition Exclusion Groups in OV32.
Assign the Billing Pricing Procedure in VOK8 for the Condition Exclusion Groups.
When billing document is being created just enter manually your new price and the
pricing program logic will include only the higher price one, excluding the rest that
are lower price.
Related Topics:
Create/Modify Billing Document Type
Steps for creating new or changing existing Billing Doc Type
Get help for your SAP SD problems
Do you have a SAP SD Question?
SAP SD Books
SAP Sales and Distribution, Certification, Interview Questions Reference Books
SAP Sales and Distribution Tips
SAP SD Discussion Forum and Sales/Distribution Tips
Steps for creating a new or changing an existing Billing
Document Types
Create/Change your Billing types configuration in VOFA.
Some of the IMG stuff are :-
1) To block automatic transfer of the billing document to accounting, mark the field.
Indicates whether the system blocks automatic transfer of the billing document to
accounting.
During document processing, you can manually transfer blocked billing documents
to
accounting by selecting:
Billing -> Change -> Release accounting
2) Account determination procedure
3) Output determination procedure etc. ...
After customizing, use transaction VCHECKVOFA to check your configuration :-
1) Proforma billing types: If it is a proforma billing type, (VBTYP = U), the field
must
be blank and the account determination procedure must be empty.
2) Cancellation billing document types: : A check is made to see if the cancellation
billing document type has the right VBTYP. An F2 invoice, for example, (VBTYP
'M')
can only be canceled with billing type S1 with VBTYP 'N' . A billing type with
VBTYP '5' can only be canceled with the VBTYP '6' and vice versa.
3) Cancellation billing document type partner functions A check is made to see if the
cancellation billing document type partner functions are empty or if those that
correspond to the billing type used are empty.
Next, make sure that you maintain the copy control for the Billing Types:
Sales documents in VTFA
Target Source
e.g. F1 - Invoice OR - Standard Sales Order
F1 - Invoice ZOR - Your Sales Order
Billing documents in VTFF
e.g. G2 - Debit Memo F1 - Invoice
G2 - Debit Memo F2 - Invoice
Deliveries in VTFL
e.g. F1 - Invoice LF - Delivery
F1 - Invoice ZOR - Your Delivery
Usually for copy control, you let the rest of the settings remains as SAP defaults.
You only assign the new Billing Document Types.
After that use transaction VCHECKTVCPF to check your Copy control customizing.
Related Topics:
Integration between SD, MM, FI
Link Between SAP SD, MM & FI
Get help for your SAP SD problems
Do you have a SAP SD Question?
SAP SD Books
SAP Sales and Distribution, Certification, Interview Questions Reference Books
SAP Sales and Distribution Tips
SAP SD Discussion Forum and Sales/Distribution Tips
Billing Block will not worked if you did not assign it
Define the possible block indicators in SM30 - V_TVFS
and
allocate them to the billing types concerned in SM30 - V_TVFSP.

Your Billing Block will not worked if you did not assigned it to the desired billing
types.

You can auto block by :-
1. sales document type in transaction VOV8, fields Billing Block,
or
2. item categories in SM30 - V_TVAP, by filling the fields Billing Block.

Billing Plan for Milestone Billing
Milestone billing means distributing the total amount to be billed over
multiple billing
dates in the billing plan.

As each milestone is successfully reached, the customer is billed either a
percentage of
the entire project cost or simply a pre-defined amount.

During sales order processing, the system determines from the item category
whether a
billing plan is required and, if so, which type of plan

The type of billing plan that is determined at this point is set up in
Customizing and
cannot be changed in the sales document.

Billing plans for periodic billing and milestone billing plans for project-
related milestone
billing have different overview screens so that you can enter data relevant
to your
processing.

For example, for milestone billing, you must be able to enter data to
identify the
individual milestones.


IMG configuration requires :-

1. Maintain billing plan types for milestone billing in OVBO.

2. Define date description in SM30 - V_TVTB.

3. Maintain Date Category for Billing Plan Type IN OVBJ.

4. Allocate date category in SM30 - V_TFPLA_TY.

5. Maintain date proposal for Billing Plan Type in OVBM.

6. Assign Billing Plan Type to Sales Documents Type in OVBP.

7. Assign Billing Plan Type to Item Categories in OVBR.

8. Define rules for determining the date in OVBS.


Milestone billing is typically used for billing projects, such as plant
engineering and
construction projects. Such projects often include a series of milestones
that mark the
completion of different stages of the work. In the SAP R/3 System, milestones
are defined
in a network along with planned and actual dates for the completion of work.
The milestones
are also assigned to the billing dates in the billing plan.


Each milestone-related billing date is blocked for processing until the
Project System
confirms that the milestone is completed.


Delivery-relevant order items for which a milestone billing plan applies are
billed on the
basis of the requested delivery quantity and not on the total of the
confirmed quantities.


The connection between the project and the sales document item is made in the
individual
schedule lines of the item. Each schedule item can be assigned to a network
in a project.

To display the project-related data for a schedule line, proceed as follows:

In one of the overview screens of the sales document, select

1. Item -> Schedule lines.
2. Mark the schedule line and select Procurement details.


The following figure shows an example of milestone billing where only the
Contract have
been billed :

Order Item Turbine 100,000

Billing Plan

Billing date Description % Value Billing Block Milestone Billing
Status
01-10-94 Contract 10 10,000 - x x
01-03-95 Assembly 30 30,000 x x
01-04-95 Maintenance 30 30,000 x x
01-05-95 Acceptance 30 30,000 x x
01-06-95 Final invoice .. .. x

Network/Activities

Milestone Estimate Actual
Assembly 01-03-95 01-03-95
Maintenance 01-04-95
Acceptance 01-05-95

For each billing date in a milestone billing plan, you can specify whether
the billing
date is:

1. fixed
2. always updated with the actual date of the milestone
3. updated with the actual date of the milestone, if the date is earlier
than the
planned billing date for the date
Explain what is Billing Plan.
Billing plan processing includes the following functions:
y Automatic creation of billing plan dates
y Pricing
y Billing block
y Billing index
y Billing status
y Billing rule for milestone billing
y Fixed dates in milestone billing
y Document flow
y Creating with reference
y Exchange rate determination
y Automatic Creation of Billing Plan Dates
In Customizing for Sales, you control how the system automatically creates the
schedule of dates in a billing plan. The system determines the schedule of individual
dates based on general date information, such as the start and end dates. This general
date information is copied either from contract header data or from proposals in the
billing plan type.
Pricing
Sales document items are billed as each billing date in the plan becomes due. The
system determines the amount to be billed either from the condition records that are
applicable to the item or from the values that are explicitly entered in the billing plan
for a particular billing date. In milestone billing, for example, you can specify a
percentage to be billed or an actual amount.
Billing block
A billing block can be set for each date in a billing plan. The block prevents
processing for a particular billing date but does not necessarily affect any of the other
dates in the plan. In milestone billing, the system automatically sets a billing block for
each billing date. This block remains in effect until the project system reports back
that the milestone in the corresponding network has been successfully completed. At
this point the system removes the block.
Billing index
For every billing date in a plan, the system creates and updates a billing index. If a
billing date is blocked for billing, the system copies this information into the index.
Billing status
The system assigns a billing status to each billing date in the plan. The status indicates
to what extent the billing has been processed for that particular date. After billing has
been carried out successfully, the billing status is automatically set to µC¶. This
prevents a billed date from being billed again.
Billing Rule for Milestone Billing
For every date in the milestone billing plan, you can specify a billing rule. The rule
determines how the billing amount for the particular date is calculated. For example,
you can specify whether the billing amount is a percentage of the total amount or
whether it is a fixed amount.
In addition, you can specify that the amount to be billed is a final settlement that takes
into account billing that has not yet been processed. For example, price changes may
take place after billing dates in the plan have already been processed. The price
differences can be taken into account during final settlement.
Final settlement is not automatically proposed in the billing plan by the system; you
must enter it manually during processing.
Fixed dates in milestone billing
You can control for each date in a billing plan, whether the date is fixed or whether
the system copies the date from the planned or actual milestone dates in a project.
Document flow
After a particular date in a billing plan is processed for billing, the system updates the
document flow for the corresponding sales document item.
The document flow for the sales document displays the following data:

y Creation date
y Billing date
y Billed value
Creating with reference
When you define a billing plan type in Customizing for Sales, you can enter the
number of an existing billing plan to serve as a reference during subsequent billing
plan creation. During sales order processing for items that require billing plans, the
system automatically proposes the reference plan and, if necessary, re-determines the
billing dates (based on the current date rules) for inclusion in the new billing plan.
Exchange rate determination
In the billing plan with partial billing, you can store a certain exchange rate for each
date. The amount billed is the amount determined after using this exchange rate to
convert from the local currency into the document currency.
An exchange rate can also be stored at item level for the sales document (field:
Exchange rate for FI on the Billing tab page. This fixed rate is valid for all dates in the
item billing plan for which no rate is specified in the billing plan. If an exchange rate
is entered both for the date in the billing plan and at item level in the exchange rate
field, then the system uses the rate specified for the date during billing.
If no exchange rate is entered for the the date or at item level, then the system uses the
exchange rate used for invoice creation and it is forwarded to FI.
When using a header billing plan, all billing plans linked to this header billing plan are
automatically updated. If, for example, you enter an exchange rate manually for the
first date in the header billing plan, this is automatically copied to the corresponding
dates for the item billing plans.
SAP Billing - Combine Billing for deliveries with different
date
When using transaction VF04 or Billing (background), the date of the billing
document (e.g. the current date) must be entered (In VF04 : settings, default data.)
In VF06 or background: variant with parametrization) to avoid an unwanted split due
to the billing date.
This OSS notes is very helpful :-
11162 - Invoice split criteria in billing document
36832 - Invoice split in fields from the sales order

Billing Spilt by Item Category
Is it possible to split invoice Item category wise. I mean If in sales order there is
TAN and TANN then the invoice should split,is it possible?
Naina
Yes, it is possible. Create a modification of copy control routine for billing and use
VBAP-PSTYV as an additional split criteria there.

Martishev Sabir
Thank you for your reply. Can you please tell me the exact steps what should I
add under that(additional split criteria).

Naina
In trx VTFA (if your billing is sales order based) choose your billing type and SO
type, there select your item categories and there select the field VBRK/VBRP data. In
that field you will see the currently used routine. With the help of your ABAP guy
create a copy of that routine under a different number and add your lines of code. Let's
say you use routine 001.

FORM DATEN_KOPIEREN_001.
* Header data
* VBRK-xxxxx = ............
* Item data
* VBRP-xxxxx = ............
* Additional split criteria
DATA: BEGIN OF ZUK,
MODUL(3) VALUE '001',
VTWEG LIKE VBAK-VTWEG,
SPART LIKE VBAK-SPART,
END OF ZUK.
ZUK-SPART = VBAK-SPART.
ZUK-VTWEG = VBAK-VTWEG.
VBRK-ZUKRI = ZUK.
ENDFORM.

This is how it should look after modification:


* Header data
* VBRK-xxxxx = ............
* Item data
* VBRP-xxxxx = ............
* Additional split criteria
DATA: BEGIN OF ZUK,
MODUL(3) VALUE '001',
VTWEG LIKE VBAK-VTWEG,
SPART LIKE VBAK-SPART,
PSTYV LIKE VBAP-PSTYV, <- New line
END OF ZUK.
ZUK-SPART = VBAK-SPART.
ZUK-VTWEG = VBAK-VTWEG.
ZUK-PSTYV = VBAP-PSTYV. <- New line
VBRK-ZUKRI = ZUK.
ENDFORM.
After this routine is created and activated place it as the default copy control routine
instead of the old ones.

Martishev Sabir
Maximum number of items in FI reached Message no. F5
727
If you hit the above erros when you create an invoice in SD, the corresponding
accounting document is not created.
The error is as follows:
Maximum number of items in FI reached Message no. F5 727
Diagnosis
The maximum number of items for an FI document ('999') has been exceeded.
System response
FI documents have a 3-digit item counter that limits the number of items permitted per
document.
Procedure
If the documents with an excessive number of items come from another application
area
(e.g. sales, logistics, order accounting), you can configure the system to the effect that
these documents are summarized in FI. "
How could this error be solved as none of your invoices are getting accounted in FI?
To overcome this, the only way was to break the accounting invoices, 1 with 950
items and the other with the rest.

Prepaid process possible
-----Original Message-----
Subject: Prepaid process possible
I am looking for information on how we could implement a prepaid process. By
"prepaid
process" I mean:
- Customer sends to us his order
- If customer is set as "prepaid", we produce an invoice for him to pay
- Once we have received his payment, we release the sales order for delivery
- no further billing document is produced.
I found information in online documentation about "down payments" (I imagine that
our
prepaid process could be a 100% required down payment) but it does not seem that it
would work. From what I understood it looks like the billing plan is handled based
upon the
item category, which implies the processing is "material" specific not "customer"
specific.
What we do now:
- We have defined a risk category "prepaid" which is assigned to our prepaid
customer.
This risk category automatically block the sales order for delivery.
- We receive the sales orders and produce a Pro Forma invoice from it, and send it to
customer
- Once we receive the payment, we release the sales order for delivery and produce
the
invoices.
- We post the payment we received earlier against this last invoice.
As you see, this requires a lot of manual work and a lot of time is wasted to match all
documents together. There most be a more efficient way to handle this, anybody have
any
hints?
-----Reply Message-----
Subject: RE: Prepaid process possible
Hi again!
You are right! However, if you create a new item category for the prepaid scenario,
you can
select what item category (and process) to use at order entry. It is also possible to code
a
user exit so that only certain customers will get the prepaid process. This can be done
also
with item category groups (can be used to determine what default item category that
should appear). This would mean that you either have different materialnumbers for
the
different processes or use different distribution channels in the sales order. DC 10
could be
the normal process and DC 20 the prepaid process. Then you need to create the sales
views in material master for DC 20 for all materials that should be possible to run in
the
prepaid scenario, and enter the "prepaid item category group in the sales item
category
group field in material master.
Here is a proposal of customizing activities to achieve this:
1. Create a new item category as a copy of the normal item category used for non-
prepaid
sales. (Change the billing in the item category to order related billing with no billing
plan)
2. Create a new item category group "ZXXX" or something of your choice with the
description "Prepaid" or something like that.
3. In item category assignment, add or check entries so that you have the order type
used,
and item category group defaulting the new item category.
4. Check copy control from sales document to billing document for the new item
category.
Also delivery copy control could be good to check.
5. Create a new distribution channel and assign it to the company structure (plant,
sales
org etc)
6. Extend your material(s) with views for the new distribution channel and enter the
"ZXXX"
item category group in the field for sales item category group (I think it is on sales 2
screen
but I am not sure, can't access a system right now).
Now you should be able to create a sales order with the new distribution channel
where
the new item category is defaulted. Check that the sales order is completed when both
billing and goods issue for the delivery is posted. If not check the completion rule in
the
new item category.
Good luck
-----End of Message-----
Restricting Number Of Items In Billing Doc
How I can restrict number of items in an invoice?
If I enter more than 8 items in a sales order and those items get copied into
delivery doc then to billing doc. But our client want to restrict number items to 8
(max) in an invoice.
You can restrict delivery with delivery tolerance, thereby causing invoicing of the
desired.
or
Go to SPRO>>>IMG>>>Sales & Distribution>>>Billing>>>Billing
Documents>>>Country-specific features>>>Maintain Maximum No. Of Billing
Items.
This is where you can define a maximum number of items allowed for all billing
documents within a given sales organization.
However, maintaining data here is not enough alone to bring about a billing split by
number of billing items.
You must also go to copying control for order/delivery to billing document at item
level under "Data VBRK/VBRP" and maintain routine 006 "individual invoice
limited" or a similar routine that accesses the data maintained here.
SAP SD Tips by : Amol
Document Not Relevant For Billing
How to resolve "Document not relevant for billing" error message?
Check the detailed error log in VF01 screen. We may get more information on error.
Then, check have you completed the PGI for the delivery document or not.
Next, go to that Item Category functionality VOV7 and find if it is order or delivery
related billing.
And after that go and check in the particular Sales order document type whether
billing document types are maintained in the sales document or not.
If every thing is correct go and find with copy controls
If it order related, go VTFA
If it Delivery related, go VTFL and check in your document type combination is
maintained or not, if they are maintained item category is available or not.
After delivery while creating billing document system showing error that no
billing document is generated for material no 395. So how I can solve this issue.
Check if Item Category is checked for Billing or not.
Normal Sales Order Cycle:-
Step 1: Sales Document Type
IMG > Sales and Distribution > Sales > Sales Documents >
Sales Document Header:
1. Sales Document Type:The sales document types represent the different business
transactions, such as Inquiry, Quotation, Sales Order, etc. To create new sales order
type, always copy as with reference to similar sales order. If possible use standard
sales order.
2. Define Number Ranges For Sales Documents: Maintain number range with
discussion with core team.
3. Assign Sales Area To Sales Document Types:
A. Combine sales organizations / Combine distribution channels / Combine divisions:
Ensure to maintain these, else Sales Order creation will give error.
B. Assign sales order types permitted for sales areas: Assign only required Sales
Order Types to required Sales Area. This will minimize selection of Sales Order Type
as per sales area.
Sales Document Item:
*1. Define Item Categories: If possible use Standard Item Category. Incase if required
to create new, copy as from standard & maintain New.
*2. Assign Item Categories: If possible, use standard. Formula for deriving item
category: Sales Document Type + Item Category Group + Usage + Higher Level Item
Category = Item Category
Schedule Line:
1. Define Schedule Line Categories: If possible use Standard Schedule Lines. Incase if
required to create new, copy as from standard & maintain New.
2. Assign Schedule Line Categories: If possible, use standard. Formula for deriving
Schedule Line: Item Category + MRP Type / No MRP Type.
Step 2:
IMG > Logistic Execution > Shipping > Deliveries >
*1. Define Delivery Types: If possible use Standard Delivery Type. Incase if required
to create new, copy as from standard & maintain New.
*2. Define Item Categories for Deliveries: If possible use Standard Item Categories
for Delivery Type. Incase if required to create new, copy as from standard & maintain
New.
*3. Define Number Ranges for Deliveries: Ensure to maintain number range.
Step 3:
IMG > Sales and Distribution > Billing >
1. Define Billing Types: If possible use Standard Billing Type. Incase if required to
create new, copy as from standard & maintain New.
2. Define Number Range For Billing Documents: Ensure to maintain number range.
3. Maintain Copying Control For Billing Documents: Maintain relevant copy controls
such as Sales Order to Billing, Deliver to Billing, etc.
Note: Ensure that Copy Control settings are done
Sales Order to Sales Order (QT --> OR): VTAA
Sales Order to Delivery (OR --> LF): VTLA
Sales Order to Billing (OR --> F1): VTFA
Delivery to Billing(LF --> F2): VTFL
Billing to Sales Order (F2 --> RE): VTAF
The configuration differs from scenario to scenario & requirement of the client.
Procedure To Cancel Billing Documents
ERP SAP ==> SD SAP
Tickets from users:
After the following process: Sales Order --> Outbound Delivery (Goods issue) -->
Billing, what happens if there is a cancellation?
How to perform cancellation for this process: Billing --> Goods receipt --> Sales
Order ? (Is this the correct reversal to perform in order for cancellation?)
After performing the process Sales Order --> Outbound Delivery (Goods issue) -->
Billing, the billing document will be passed on to the FI consultants. But if there is a
cancellation then, this billing doc. which will have a accounting document also that
will also get cancelled. In the FI customer open line items.
Cancellation of billing - VF11
Cancellation of delivery - VL09
Then go to VL02N and remove the picking qty and make it blank then
Goto VA02 and cancel the order.
You can delete the Sales Order if transaction have been done:
In VA02 , just enter into the sales order goto menu path -> Files-> Cancel or delete
option will be there will be there.
After deletion / cancellation of that sales order that order doesn't exist in the database.
For example , if your sales order number is 1055 and you have deleted or cancelled
that sales order, then that sales order number doesn't exist in the database and you cant
create another sales order with the same order number 1055. When you create another
sales order the number will skip to the next one i.e, 1056.
You can only reject the Sales order if there are existing transations:
1. First you need to cancel the billing document using T-code VF11, so it will reverse
all the updated accounting entries.
2. Now you need to cancel the Post goods Issue using VL09, once it is reversed, the
delete the delivery using VL02N.
3. Once the delivery is deleted, the sales order will be open. Now put a reason for
rejection in the line item/s, and reject the order, the order will get closed. It is not
advicable delete a sales order.
Match Billing Cancel Document
How to find out the link between the original and cancelled billing documents?
Goto to tcode SE16
Table: VBRK
Field: VBRK-ZUONR - Assignment (this field link the original and cancelled billing
documents)
Cancel billing documents must be successfuly released to accounting. Usually it
failed when user tried to cancelled current period with previous date.
Schedule VF04 For Individual Billing Run
SAP Functional ==> SD In SAP
How to schedule billing to be run automatically?
You can create individual Billing documents in VF04, with out any saving of each
and every billing document.
Select all the deliveries which you want to create billing documents, using Cntr
Button, and click on individual billing. Then all the deliveries will go for billing
individually in a single run. And you can also see all the billing documents numbers,
which are created. No need to select single delivery each time.
If you want to do a batch job for billing, proceed for the following process
1. goto VF04, in the selection screen Delivery document range, for which you want to
create billing documents e.g., in SD Document field, give delivery 1 to 10.
2.Now Click on GOTO -> Variant -> Save as Variant, then it will take you to another
screen, give the variant name, e.g., test, and save it.
3. goto SM36, this is used to do batch job, if you dont know any thing also, you can
do the entire process, using JOB WIZARD, click on Job Wizard which is on the
screen.
4. It will take you to different steps, just you need to give your variant name, (in job
name field) (in the first screen) the continue for further steps, In the ABAP Progamme
Name give SDBILLDL, (this is the programme used to create billing documents)
continue to give the specified time which you want to run this batch job, like
immediate, after an hour, or a specific day like so.
5. Continue further to complete the task, now you batch job will run at a specified
time which you mentioned, if you mentioned as immediately, then once you comple
this process, your vairant will run, and billing documents will be created.
6. Plese ensure that all the deliveries are perfect, meaning there is no billing block or
any thing.
You can check the status of your batch job using t. code SM37.

Difference between the RSNAST00 and SDBILLDL program.
RSNAST00 is a program which is related to output related activities. Using this
program, we can schedule the creation of outputs (PDFs, email etc) in total for any
document created in any of the applications. The details are read and stored in the
database table NAST. The same program is customised for each applications using
programs like SD70AV1A which are also used for the same purpose but only for sales
orders.
SDBILLDL is the program for Billing due list. This program finds out all the orders
or deliveries or both which are due for billing and it will trigger the billing creation. It
reads tables like VBAK, VBAP, VBUK, VBUP, LIKP, LIPS etc and the created
billing documents are stored in tables VBRK, VBRP.

Explain The Concept of Resource Related Billing
Please explain to me the concept of resource related billing and its different between
periodic and milestone. In what kind of business scenario do we use it? and what are the
settings required to use it?
Periodic billing is used when you want to bill the customer at different points of time based on
the periodicity or progress of the work.
Milestone billing can be used for this type of billing purposes when you want to have billing
control from the project.
Resource billing is based on the resource consumption for the particular activities. Dynamic Item
Processor (DIP) profile is used for the resource related billing.
Steps to be followed:
1) Configure DIP Profile (T.code ODP1)
2) Specify the usage -
(i) Billing & Result Analysis (RRB)
(ii) Request Quotation (Sales Pricing)
3) Specify -
(i) Sales Document Type (PS2)
(ii) SD Doc Type CMR
4) In Sales Order Type --> Sales Order Category - "L" (Debit Memo Request)
5) Document Pricing Procedure --> PS (Customer Project)
6) Select the billing usage and click on characteristics. eg--> Activity Type
7) Then define sources. Select "Actual Cost" as we use actual cost for RRB. Define%
8) Sources --> Selection Criteria: This would display all characteristics. Now in Activity Type --
> Mention the activity type
9) If more activity type are being used then create set of activity type using T.code GS01
10) Material Determination --> Initially create material with "Material Type = Service"
11) The service material should be mentioned in the material determination
12) Criteria -- In criteria allocate the activity type for the specific material. (We can also use cost
element, cost center, which we have defined in characteristics)
13) Create Project (T.code CJ20N)
14) Create Sales Order (T.code VA01)
15) Book CATS
16) Execute DP91 to view Sales Pricing

Common Errors:
AD01-155: Error during material determination for sales document item. Material Origin
field was not checked in the Costing tab of the material master.
IX-057: No cost management is provided for sales document (contract) item. This is usually
because there is no requirements type assigned to the contract item (see procurement tab).
No material appears in DMR/CMR. In the material master costing view, set the "Material
Origin" checkbox (see OSS note 174382)
No expenditure item found.
Go back to the service order and check there are actual costs
Check your DIP Profile; specifically the sources section to ensure you are not filtering out any
dynamic items.
CO Configuration:
KL03: Check activity type validity dates
KA03: Check cost element validity dates
KA03: For labour, check cost element category is 43
KA03: Check if Record qty flag is set on Indicators tab
KA03: Check cost element assigned to your controlling area
KP26: Check that activity type is linked to cost centre
KP26: Check that there is a rate for the activity type/cost centre
KP26: Check are you using the correct version
Cancelled Billing Document Has No Accounting Document
Real SD Support Question:
I have cancelled a billing document through vf11. That means the cancellation
billing document did not generate accounting document. Where to checked?
When you cancel a billing document, you are actually creating a cancellation
document. The cancellation document copies data from the billing document and
transfers an offsetting entry to the accounting department.
So once you cancel the billing document it will create one cancellation Document and
one reversal Accounting Document.
There is no need to cancel Accounting document which is created after cancel a
billing document.
Lets handle it phase by phase.
First Scenario
Your accounting document not generated,
1. VF02 Mode Click ³Release to Accounting" the Accounting documents not
generated.
2. If yes, then OK Else
3. Check Whether you have assigned Accounting keys to the relevant condition types.
4. Check Account assignment Procedure VKOA and check G/L account has been
assigned.
5. If error found correct it Else
6. Check with FI Consultant whether Accounting entries has been posted with
reference to customer and Invoice.
Second Scenario
If accounting documents gets generated and you use VF11 to Cancel the invoice, then
automatically the posting document gets reversed and separate number will be
assigned for those documents. This you can see in the document flow. Check with FI
Consultant.
Please Check this :
SPRO--->Sales and Distribution-->Billing Documents-->Define Billing Types
Select Billing type S1.
Then check Posting Block, it should be unchecked.
Check whether for the S1 billing document type Posting block has been checked or
not. If it has been checked then uncheck it and secondly also check in the F2 billing
document type whether S1 cancellation billing document type has been assigned or
not.
Finally check whether the billing document which you were cancelling that billing
document generated accounting document or not. If it has not generated the
accounting document then check the settings in OBA7
Retro Billing And Self-Billing
Are retro billing and Self-billing referring to the same process?

Answer:

Retro billing and Self-billing are entirely different processes and can be executed
independently.

Let me explain using a very simple example:

You sell 10 units of a material A for $100 per unit - Amount $1000

Invoice is sent to customer for $1000 on say Sep 20, 2099

RETRO-BILLING

Now due to price negotiations price may change to $90 w.e.f Sep 01, 2099. Thus you
will update your price conditions in VK12 for this material/customer to $90 with
validity from Sep 01, 2099. But as you have already invoiced the customer in past so
to take care of the extra billing . You will execute retro-billing process.

You will go to VFRB and enter the selection criteria for the material and suitable
dates, system will provide you the list of candidate invoices to which this price
reduction is applicable and hence you can simulate or even execute retro-billing after
providing Cr/Dr memo type and order reason. These documents will get attached to
the original invoice

Important to Note - you must maintain the 'use of order reason for retro-billing' in
Order reasons configuration for this to work properly.

SELF-BILLING

Here customer raises invoices for itself. Supplier does not send the invoice to
customer.

Customer may send a self-bill for the above case like $80 a piece. This will hit the
supplier system in form of EDI/Fax/Paper etc and on verification in system will show
in Self-bill Monitor VSB1n.

On processing, system will generate a credit memo of $200 for the customer and a
debit memo for same amount with reference ?_?_?.

Now the customer while paying will pay $800 as per its self-bill and the same would
be settled against original invoice of $1000 and SB credit Memo of $200. Other debit
memo of $200 (with ?_?_? reference) will remain open in system which may be
cleared off by a retro billing run where supplier may reduce the price by $20 or take
further action as needed.
Exchange Rate Billing Documents
In SAP billing process; I am facing the problem with the exchange rate. As the rates
picked in the sales order as default exchange rates maintained for the day; if the sales
order is MTO and goods will dispatched after 2 months and within these 2 month the
exchange rate got floated by a large amount and during the billing with VF01 t-code;
the exchange rate will be something else; and I can¶t change it at that instance also.
The billing document will be posted to the accounting after getting the money from the
customer and the exchange rate will become something else at this moment also; and
make a large difference of amount at this instance. Is there is any provision in sap
system so that I can change the exchange rate in the billing document and with this
same exchange rate I can post the entries in accounting also. It will solve the problem
as it will give me the billing amount in exact LC amount also.
Solution:
You can have the same exchange rate (OB08) in sales order to be in billing
document:
In Copy control VTFL at item category level -> PricingExchRate type to 'A'Copy
from sales order
Now, if you want that same exchange rate to be in Accounting document in Sales
Order GOTO -> HEADER -> ACCOUNTING there one field is there 'Exch.rate-acct.'
enter the exchange rate there manually, which will post to accounting.
In the billing document there are 3 exchange rates, please review:
VBRP-KURSK
Exchange Rate for the conversion Loc.currency <-> Doc.currency.
for Price Determination
The determination of this exchange rate depends on the setting
of TVCPFLP-PFKUR in customizing copy-control
VBRK-KURRF
Exchange Rate for the conversion Loc.currency <-> Doc.currency.
For FI postings
If there is a manual entry in the sales order field VBKD-KURRF (Goto -> Header ->
Accounting), then it is copied into VBRK-KURRF.
Otherwise VBRK-KURRF is determined during invoice creation.
It is supposed that manual entry has higher priority.
See the OSS note 36070.
KOMV-KKURS
Exchange Rate for the conversion Cond.currency <-> Loc.currency
At price condition level.
It is always determined according to the Pricing date.
See the OSS notes 92613, 97487.
During VF01 the system determines the Exchange rate for FI posting
VBRK-KURRF from the currency tables according(OB08) to the billing date only if
the field Exchange rate for FI posting is empty in the source sales document (VBKD-
KURRF).
If the sales document has this field filled, manually or copied from a reference invoice
(by copy control routine), then it is copied in the subsequent billing document. This is
the standard working of the system.
The exchange rate should be based on your configuration in copy control (VTFA
or VTFL) at the item category level. The choices you have are as follows:
Pricing Exchange Rate Type (V_TVCPFLP-PFKUR)
A Copy from sales order
B Price exchange rate = Accounting rate
C Exchange rate determination according to billing date
D Exchange rate determination according to pricing date
E Exchange rate determination according to current date
F Exch.rate determination accord.to date of services rendered
How To Do Configuration For Credit Management
Credit and risk management takes place in the credit control area. According to your
corporate requirements, you can implement credit management that is centralized,
decentralized, or somewhere in between.
An organizational unit that represents the area where customer credit is awarded and
monitored. This organizational unit can either be a single or several company codes,
if credit control is performed across several company codes. One credit control area
contains credit control information for each customer.
For example, if your credit management is centralized, you can define one credit
control area for all of your company codes.
If, on the other hand, your credit policy requires decentralized credit management,
you can define credit control areas for each company code or each group of company
codes.
Credit limits and credit exposure are managed at both credit control area and customer
level. You set up credit control areas and other data related to credit management in
Customizing for Financial Accounting. The implementation guide is under Enterprise
Structure -> Definition or Assignment -> Financial Accounting and then Maintain
credit control area. You assign customers to specific credit control areas and specify
the appropriate credit limits in the customer master record.
Tips by : Kapilaa
Settings for determining the credit control area of a document. The settings of items 1
- 4 are taken into account according to their priority. The credit control area found is
stored in field VBAK-KKBER.
1. Transaction OB38
Check which credit control area is assigned to the company code.
Company code:
Credit control area:
2. Transaction OVFL
Check which credit control area is assigned to the sales area.
Sales area:
Credit control area:
3. Transaction XD02 or VD02
Check which credit control area is assigned to the payer.
Payer:
Credit control area:
4. Transaction SE37
Is user exit EXIT_SAPV45K_001 being used?
5. Transaction OBZK
For the settings under items 2 - 4, field "All company codes" must be marked in
Transaction
OB45, or the credit control area must be entered under the relevant company code in
table
T001CM of the credit control areas allowed.
Company code:
Credit control areas allowed:
6. Settings for the credit checks
7. Transaction OVAK
Which settings do exist for the sales document type used?
Sales document:
Check credit:
Credit group:
8. Transaction OVAD
Which settings do exist for the delivery type used?
Delivery type:
Credit group for delivery:
Credit group for goods issue:
9. Transaction OB01
Credit management/Change risk category
Definition of the risk category for each credit control area. This risk category can
be
assigned to a credit account by using Transaction FD32.
10. Transaction OVA8
Here, the individual credit checks for key fields
o credit control area
o risk category
o credit group are set. Take these key fields from the above settings and go to the
detail
screen. In particular, check whether fields "Reaction" and "Status/block" are set
correctly. To carry out follow-up actions in case of a credit block, the credit check
status must be set (field "Status/block").
11. Transaction FD32
Credit master data for the payer of the relevant document.
Credit account:
Credit limit:
Risk category:
Currency:
12. Settings for updating the credit values Update of the credit values is required for
the limit
check (static or dynamic credit limit check).
13. Transaction OVA7
Update of the credit value is active for the corresponding item type if the check box
is marked. This field corresponds to
field "Active receivable" in Transaction VOV7.
Item type:
Active receivable:
14. Transaction V/08, Pricing
In the pricing procedure used for pricing, subtotal "A" must be entered in a line for
determining the credit value (mark the pricing procedure and doubleclick on
"Control").
Usually, the net value plus taxes is used. This way the system is determined to use
this
subtotal for credit pricing. The credit price is stored in field VBAP-CMPRE and
used for
update and credit check.
You can find the used pricing procedure of the order under "Item -> Condition ->
Analysis".
Pricing procedure:
Line with subtotal = 'A':
15. Transaction OB45
Which update group (field "Update") do you use in the relevant credit control area?
The
default setting is "12". If you use another update group, check whether this is fine
with
you. If you open an OSS message, please tell us the alternative update group.
Credit control area:
Update:
16. Transaction OMO1
Which kind of update did you choose for structure S066?
In any case, "Synchronous update (1)" has to be chosen as the kind of update.
All other settings will lead to errors.
MRP block for Credit limit attained Customers
How to block the requirement (MD04) generated by the item category in a sales
order when the customer has attained the credit limit? The MRP requirements
still appear even though the schedule is zero.
You should try and use one of the standard requirements.
See in transaction "VOFM".
Under Requirements / Subsequent Functions / Reqs.Availablity.
Try using routine 103, you may have to tweak if it doesn't work exactly as you'd like.
For example, you can write a routine 903 because you only wanted this reaction for
certain business units. Irregardless, using a routine similar to this will prevent the
requirement from appearing in MD04 for orders blocked on credit.
Code:
DATA: W_ZSDCRD TYPE ZSD_CREDITBLCK.
DATA: W_CMGST LIKE VBUK-CMGST.
SELECT SINGLE * INTO W_ZSDCRD
FROM ZSD_CREDITBLCK
WHERE KKBER = VBAK-KKBER
AND CTLPC = VBAK-CTLPC.
IF SY-SUBRC = 0 AND VBUK-CMGST CA 'B'.
IMPORT VBUK-CMGST TO W_CMGST FROM MEMORY ID 'CREDIT'.
IF W_CMGST = SPACE.
MESSAGE I706(Z1).
EXPORT VBUK-CMGST TO MEMORY ID 'CREDIT'.
ENDIF.

*} REPLACE
*{ INSERT DEVK966908 1
*} INSERT
* Read the subsequent function information for the message
PERFORM FOFUN_TEXT_READ USING GL_FOFUN
CHANGING FOFUN_TEXT.
MESSAGE ID 'V1' TYPE 'E' NUMBER '849'
WITH FOFUN_TEXT
RAISING ERROR.
*{ INSERT DEVK966908 2
*} INSERT
ENDIF.
ENDFORM.
Do you have a SAP SD Question?
Credit Mgmt Dynamic checking
-----Original Message-----
Subject: Credit Mgmt Dynamic checking
From: Richard Dragani
Hi credit experts,
Does anyone know how I can automatically re-execute a dynamic credit check a few
days prior to shipment for future dated sales orders. Any ideas would be appreciated.
Rich Dragani
-----Reply Message-----
Subject: Re: LOG: Credit Mgmt Dynamic checking
From: Swami Subramanyan
Program RVKRED08? Or manually execute function module
SD_ORDER_CREDIT_RECHECK.
Regards
Swami
-----Reply Message-----
Subject: Re: Credit Mgmt Dynamic checking
From: Leslie Paolucci
We check credit at the time of the delivery (at delivery creation and before picking)
and use the blocked sales doc process/list to release them. This can be set up in
customizing under risk management-> credit management.
-----End of Reply Message-----

Sales value field in not getting updated after creating the
billing
-----Original Message-----
Subject: Sales value field in not getting updated after creating the billing
we are on 4.6b. we are going for credit management but facing one problem. in fd32-
customer credit management change - the sales value feild in not getting updated
after
creating the billing.
eg. when i create the order - the order value get updated in the sales value in fd32.
after
creating the delivery - that value remains same in the feild of sales value. but when i
am
going for billing (delivery related), the bill value is appearing in 'receivables' but the
amount
in 'sales value' is not getting reduced. because of this the credit exposure is increasing
continuously.
update group for corrosponding credit ctrl area is 12. also the item is mark for credit
update.
can anyone tell the missing link?
thanking in advance
-----Reply Message-----
Subject: RE: Sales value field in not getting updated after creating the billing
Hi,
You need to check couple of settings like:
1. Your customer should be assigned the credit control area.
2. In your Item Category Credit should be active.
Regards,
-----Reply Message-----
Subject: RE: Sales value field in not getting updated after creating the billing
customer is assign to concorn CCA and item category is mark for credit active
-----Reply Message-----
Subject: RE: Sales value field in not getting updated after creating the billing
Hi,
Check the credit update group in the transaction OB45. The credit update group
controls
when the values of open sales orders, deliveries and billing documents are updated. It
should be '000012'.
Further also refer to the OSS note 18613.
Have fun
-----End of Message-----
Difference Between Simple and Automatic Credit Check
Types
Explain in detail difference between simple and automatic credit check types. In
automatic check, difference between static and dynamic checks.
SIMPLE CREDIT CHECK : Tr.Code - FD32
It Considers the Doc.Value + Open Items.
Doc.Value : Sales Order Has been saved but not delivered
Open Item : Sales Order has been saved , Delivered, Billed & Transfered to FI, but
not received the payment from the customer.
Eg: Customer Credit Limit is Rs.1,00,000/-
Suppose Doc.Value + Open Item Value is Rs.1,10,000/-
Here credit limit exceeds then system reacts.
Options : A) Warning Message
B) Error Message (Sales Order won't be saved)
C) Error Message with Delivery Block

AUTOMATIC CREDIT CHECK : Give extra credit facilities to the particular
customer.
STATIC CREDIT LIMIT DETERMINATION :Checking Group + Risk Catageory +
Credit Control Area.

A) Credit Checking Groups : Types of Checking Groups.
01) Sales
02) Deliveries
03) Goods Issue
At all the above 3 levels orders can be blocked.
B) Risk Catageory : Based on the risk catageories company decide how much credit
has to give to the customer.
HIGH RISK (0001) : LOW CREDIT
LOW RISK (0002) : MORE CREDIT
MEDIUM RISK(0003) : Average Credit
Static Credit Check it checks all these doc value & check with the credit limit
1) Open Doc.Value / Sales Order Value : Which is save but not delievered
2) Open Delivery Doc.Value : Which is delivered but not billed
3) Open Billing Doc.Value : Which is billed but not posted to FI
4) Open Item : Which is transfered to FI but not received from the customer.
DYNAMIC CREDIT CHECK : 1) Open Doc
2) Open Delivery
3) Open Billing
4) Open Items
5) Horizon Period = Eg.3Months
Here the System will not consider the above 1,2,3& 4 values for the lost 3 months
Then assign the Sales Doc & Del Documents.
Sales Doc.Type(OR) + credit Check(0) + Credit Group (01)
Credit Limit Check for Delivery Type : Del.Type (LF) + Del Credit
Group (02) + Goods Issue Credit Group (03)
Set Up for Credit Card Payment Processing
Given below is the set up for credit card payment processing:
Set Up Credit Control Areas:
Define Credit Control Area
Transaction: OB45
Tables: T014
Action: Define a credit control area and its associated currency. The Update Group
should be µ00012¶. This entry is required so the sales order will calculate the value to
authorize
Assign Company Code to Credit Control Area
Transaction: OB38
Tables: T001
Action: Assign a default credit control area for each company code
Define Permitted Credit Control Area for a Company
Code
Transaction:
Tables: T001CM
Action: For each company code enter every credit control area that can be used
Identify Credit Price
Transaction: V/08
Tables: T683S
Action: Towards the end of the pricing procedure, after all pricing and tax
determination, create a subtotal line to store the value of the price plus any sales tax.
Make the following entries:
Sub to: ³A´
Reqt: ³2´
AltCTy: ³4´
Automatic Credit Checking
Transaction: OVA8
Tables: T691F
Action: Select each combination of credit control areas, risk categories and document
types for which credit checking should be bypassed. You need to mark the field ³no
Credit Check´ with the valid number for sales documents.
Set Up Payment Guarantees
Define Forms of Payment Guarantee
Transaction: OVFD
Tables: T691K
Action: R/3 is delivered with form ³02´ defined for payment cards. Other than the
descriptor, the only other entry should be ³3´ in the column labeled ³PymtGuaCat´
Define Payment Guarantee Procedure
Transaction:
Tables: T691M/T691O
Action: Define a procedure and a description.
Forms of Payment Guarantee and make the following entries Sequential Number
³1´
Payment Guarantee Form ³02´
Routine Number ³0´ Routine Number can be used to validate payment card
presence.
Define Customer Payment Guarantee Flag
Transaction:
Tables: T691P
Action: Define a flag to be stored in table.
Create Customer Payment Guarantee = ³Payment Card Payment Cards (All
Customers can use Payment Cards)´.
Define Sales Document Payment Guarantee Flag
Transaction:
Tables: T691R
Action: Define the flag that will be associated with sales document types that are
relevant for payment cards
Assign Sales Document Payment Guarantee Flag
Transaction:
Tables: TVAK
Action: Assign the document flag type the sales documents types that are relevant for
payment cards.
Determine Payment Guarantee Procedure
Transaction: OVFJ
Tables: T691U
Action: Combine the Customer flag and the sales document flag to derive the payment
guarantee procedure
Payment Card Configuration
Define Card Types
Transaction:
Tables: TVCIN
Action: Create the different card types plus the routine that validates the card for
length and prefix (etc«)
Visa , Mastercard, American Express, and Discover
Create the following entries for each payment card
AMEX American Express ZCCARD_CHECK_AMEX Month
DC Discover Card ZCCARD_CHECK_DC Month*****
MC Mastercard ZCCARD_CHECK_MC Month
VISA Visa ZCCARD_CHECK_VISA Month
The Routines can be created based on the original routines delivered by SAP.
*****SAP does not deliver a card check for Discover Card. We created our own
routine.
Define Card Categories
Transaction:
Tables: TVCTY
Action: Define the card category to determine if a
payment card is a credit card or a procurement card.
Create the following two entries
Cat Description One Card Additional Data
CC Credit Cards No-check No-check
PC Procurement Cards No-check Check
Determine Card Categories
Transaction:
Tables: TVCTD
Action: For each card category map the account number range to a card category.
Multiple ranges are possible for each card category or a masking technique can be
used. Get the card number ranges from user community. Below is just a sample of
what I am aware are the different types of cards.
Visa Credit Expires in 7 days.
400000 405500
405505 405549
405555 415927
415929 424603
424606 427532
427534 428799
428900 471699
471700 499999
Visa Procurement Expires in 7 days.
405501 405504
405550 405554
415928 415928
424604 424605
427533 427533
428800 428899
Mastercard Credit Expires in 30 days
500000 540499
540600 554999
557000 599999
Mastercard Procurement Expires in 30 days
540500 540599
555000 556999
American Express Credit Expires in 30 days
340000 349999
370000 379999
Discover Card Credit Expires in 30 days
601100 601199
Set Sales Documents to accept Payment Card Information Transaction:
Tables: TVAK
Action: Review the listing of Sales Document types and enter ³03´ in the column
labeled ³PT´ for each type which can accept a payment card
Configuration for Authorization Request
Maintain Authorization Requirements
Transaction: OV9A
Tables: TFRM
Action: Define and activate the abap requirement that determines when an
authorization is sent. Note that the following tables are available to be used in the
abap requirement (VBAK, VBAP, VBKD, VBUK, and VBUP).
Define Checking Group
Transaction:
Tables: CCPGA
Action: Define a checking group and enter the
description. Then follow the below guidelines for the remaining fields to be filled.
AuthReq Routine 901 is set here.
PreAu If checked R/3 will request an authorization for a .01 and the authorization
will be flagged as such. (Insight does not use pre-authorization check).
A horizon This is the days in the future SAP will use to determine the value to
authorize
(Insight does not use auth horizon period).
Valid You will get warning message if the payment card is expiring within 30 days of
order entry date.
Assign Checking Group to Sales Document
Transaction:
Tables: TVAK
Action: Assign the checking group to the sales order types relevant for payment cards
Define Authorization Validity Periods
Transaction:
Tables: TVCIN
Action: For each card type enter the authorization validity period in days.
AMEX American Express 30
DC Discover card 30
MC Master card 30
VISA Visa 7
Configuration for clearing houses
Create new General Ledger Accounts
Transaction: FS01
Tables:
Action: Two General Ledger accounts need to be created for each payment card type.
One for A/R reconciliation purposes and one for credit card clearing.
Maintain Condition Types
Transaction: OV85
Tables: T685
Action: Define a condition type for account determination and assign it to access
sequence ³A001´
Define account determination procedure
Transaction: OV86
Tables: T683 / T683S
Action: Define procedure name and select the procedure for control. Enter the
condition type defined in the previous step.
Assign account determination procedure
Transaction:
Tables:
Action: Determine which billing type we are using for payment card process.
Authorization and Settlement Control
Transaction:
Tables: TCCAA
Action: Define the general ledger accounts for reconciliation and clearing and assign
the function modules for authorization and settlement along with the proper RFC
destinations for each.
Enter Merchant ID¶s
Transaction:
Tables: TCCM
Action: Create the merchant id¶s that the company uses to process payment cards
Assign merchant id¶s
Transaction:
Tables: TCCAA
Action: Enter the merchant id¶s with each clearinghouse account
SAP SD Tips by : Radhakrishna Srinivas
Dunning Process In Credit Management
Explain about dunning process in credit management?
Let me explain in simple terms:
1) You have a Customer which you had felt, he is doing good business and supplied
material on Credit of 45 days.
2) Since this customer is good as you felt, you have not managed Credit Checks as
well. So, he had comfortably reached to the fullest credit (or even more) which you
can afford for any customer.
3) One fine day you got realised that, there is very bad debt with this customer and
need to recover from him and till then, there will be no further supply to the customer.
4) Your company's legal department has laid a policy that, inorder to recover any bad
debts, like:
a) We will send a normal payment reminder.
b) In case customer doesnt respond, we will send at least further reminder (dunning
notice) may be 9 times
(9 reminders) (Dunning level) and what intervels of time (dunning frequency)
c) Still if the customer doesnt resopond for the reminders, you will file a law suit
against the customer for recovering
the Payments.
d) Finally, after getting veridict, you may proceed for auction of his property or as per
the order for Law.
Now in SAP, the definition of Dunning procedure is a pre-defined procedure
specifying how customers or vendors are dunned.
For each procedure, the user defines
- Number of dunning levels
- Dunning frequency
- Amount limits
- Texts for the dunning notices
In SAP, you will maintain the Dunning Procedure at customer master. Referring to
this your SD Team / FI Team (user team) will effect Dunning
PS: You might remembered the dunning procedure laid by Relaince Mobile,
sometime back, sending street rowdies for recovering the bad debts from users. That
is dunning. Remember Reliance, you will not forget dunning forever.
Tips by : Kumar
What do you mean by credit exposure?
They are the transactions with a customer that are relevant for credit limits on a
specified date.
The credit exposure is updated based on the update algorithm assigned to the credit
control area.
000012 - updated at Sales Order
000015 - updated at Delivery
000018 - updated at Billing
To look at only Receivables for a customer look in FD32. If you have bad data run the
reorganization program through SE38.
Check Note 425523 - Collection of consulting notes: Credit update and related.
Surely you must run report RVKRED77 (Note 400311 - RVKRED77: Reorganization
credit data, new documentation and related will help you).
1. How is credit exposure calculated (seen in FD32)?
It¶s simple summation of Receivables + Special liabilities (like down payments,
advance) + Sales value
2. If Update=000012 in CCAr then on creating Sales Order, the exposure
increases by SO value.
But if update=000015, then also on creating Sales Order, the exposure increases
by SO value.
Is this correct?
I think in case of 000015 Open sales order values should not be considered.
3. What role exposure play in the credit management process. I mean does the
system match the value of credit exposure with credit limit to find that it is
exceeded or it does it differently?
Credit exposure is in fact the main player. In credit management if the customer¶s
credit limit is 10000 and credit exposure is 9900 then customer can only be able to
buy now worth of 100 only. It¶s the credit exposure which should not crossed over the
credit limit.
For reporting purpose, where we can get customer credit exposure which showing in
FD32.
Go to t.code F.31 for an overview of the credit exposure, and also you can use
s_ALR_8701212218 to overview the credit exposure.
SAP SD CIN Configuration
By Shesagiri
What is CIN?
CIN Means Country India Version
In Indian Taxing procedure, Excise Duty plays a vital role in manufacturing cenario¶s.
Excise related configuration is known as CIN configuration. CIN Configuration is a
topic in itself.
Some info on CIN Configuration (it may not appear as understandable below, but if
you check on screen, it will be understood better)
Country Version India comes with four pricing procedures as follows:
- JINFAC (Sales from manufacturing plants)
- JINEXP (Export sales)
- JINDEP (Sales from depots)
- JINSTK (Stock transfers
CIN: IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings
> Maintain Excise Registrations
In this IMG activity, you maintain the data relating to your excise registrations.
- Enter each of your excise registrations, specifying a four-character code for each
Excise Registration Ids
In this activity, you maintain excise registration IDs. You create one ID for each of
your business's excise registrations.
- For each excise registration in your business create a registration ID, and state:
- Which taxes the registration covers (additional excise duty, special excise duty, and
cess) Fields for any taxes that are not covered will be hidden in transactions involving
excise duty.
- The maximum number of items to be printed on each excise invoice
- Whether you are allowed partial CENVAT credits
Maintain Registration ID NUMBER, Excise code number, excise registration number
ECC Number: Specifies the organization's ECC number.
Excise Registration Number: A number assigned to each premises or location that has
registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise
books.
Excise range: Specifies the excise range in whose area the excise registration is
located.
Excise Division: Specifies the excise division in whose area the excise registration is
located.
Excise Collectorate: The code of the excise collectorate in whose area the excise
registration is located.
Indicator for confirming, AED usage Additional Excise duty Percentage.
These are livable under the additional duties of excise act. These duties are in addition
to basic excise duty and special excise duty. Example - Additional Excise duty is
livable in case of textile products, tobacco and sugar.
Similarly for SED CESS Number of Items in Excise Invoice Shows the maximum
number of line items that the authorities allow per excise invoice.
Dependencies - This information is used when you create an excise invoice in Sales
and Distribution (SD) for factory sales and for other movements. This information is
used to split the transfer postings' items into multiple subcontracting challans.
Excise register set description: Description of the excise registers set.
Partial CENVAT Credit: Indicates that the excise registration ID is allowed to credit
only a portion of its input excise duty to its CENVAT account
Dependencies - When you post a goods receipt, the system splits the input excise duty
on the material into its deductible and nondeductible amounts. It posts the deductible
duty to the appropriate CENVAT account, and adds the nondeductible duty to the
material value.
This information is also shown when you post the vendor's excise invoice.
Maintain Company Code Settings.
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings.
It controls, which document type the system uses when making CENVAT postings in
Financial Accounting (FI). Here ED is document type for cenvat posting.
Indicator for providing debit account overwriting
Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten.
Use In excise journal voucher transaction. It provides the flexibility to the user to
enter the debit account of his choice depending on the nature of transaction.
Automatic balance Indicator - Excise year start month. The calendar month marking
the beginning of the excise year. This start month represents the month for the start of
the excise invoice number range. The month 04 is entered here indicating April of the
calendar year as the start month for excise invoices. Any change by the Excise
authorities regarding start month should be taken care of by an entry in this field and
initialization.
Excise invoice selection procedure :Excise invoice selection type. To indicate the
method opted by the company for selecting the excise invoice. It can be either earliest
or latest invoices that were received. Number of excise invoices to be selected
Indicates the number of excise invoices that needs to be selected in the excise invoice
selection.
Days to be considered for excise invoice selection Number of days from document
date for excise invoice selection.
Example - If the value of this field is 20 and today is 28-03-97. The excise invoice
selection will show the related invoices only for the period 08-03-97 to 28-03-97.
Document type for TDS FI posting: Financial accounting document type for TDS
posting.
Document type for FI posting on Utilisation Financial accounting document type for
TDS posting.
Indicator for item level excise duty round off - This indicator is to be used for
deciding whether Item level excise
duty amount rounding off is required during procurement cycle. If marked 'X' then
the excise duty amount will be rounded off to the nearest rupee at the Purchase order
level. This will not round off the CENVAT credit to be taken. If the duty amount is
less than one rupee then no rounding is done
Rounding off of Excise duty for outgoing excise invoice - You can round off the
Excise amount to be paid during an outgoing
Excise invoice by marking this indicator as 'X'. The rounding is done at the item level
for each item where the amount is greater than 1 Rupee.
Immediate Credit on Capital Goods - Instructs the system, when you verify a goods
receipt for capital goods, to immediately post half of the input excise duty to the
appropriate CENVAT accounts. The rest is posted the CENVAT on hold account, for
use in the following year.
CVD Clearing Account - Specifies which G/L account the system credits when you
take a CENVAT credit on countervailing duty in the Incoming Excise Invoices
transaction.
Exchange rate type - Key representing a type of exchange rate in the system.
- You enter the exchange rate type to store different exchange rates. Example - You
can use the exchange rate type to define a buying rate, selling rate, or average rate for
translating foreign currency amounts. You can use the average rate for the currency
translation, and the bank buying and selling rates for valuation of foreign currency
amounts.
Exchange rate type to be used for Export excise duty converts - When you are
creating an Excise invoice for export sales then the exchange rate for duty calculation
will be picked up using this Exchange rate type.
Maintain Plant Settings - In this IMG activity, you maintain excise information
relating to your plants.
Plant Settings - In this activity, you maintain excise information relating to your
plants.
For each plant:
- Specify whether it is a manufacturing site or a depot.
- Assign it an excise registration ID. - You can assign the same ID to more than one
plant, if required.
Depot - Indicates that the plant in question is a depot. - Depots are required to prepare
register RG 23D, and follow different procedures for goods receipt and invoice
generation.
- Number of goods receipt per excise invoice.
- Multiple GR for one excise invoice, Single credit
- Multiple GR for one excise invoice, multiple credit
Maintain Excise Groups - In this IMG activity, you define your excise groups. For
each excise group, you can also control how various excise invoice transactions will
work.
Excise Groups - In this activity, you define excise groups. An excise group allows you
to maintain a separate set of excise registers and excise accounts. The RG 23A, RG
23C and PLA serial numbers are created for an excise group.
Recommendation - Under normal circumstances, excise authorities require every
business to maintain only one set of excise registers and one set of accounts. But
through exemption from the authorities, multiple books can be maintained.
If your company has only one set of excise registers, then you need to maintain only
one excise group.
1. Create one excise group for each set of registers that you need to keep.
2. Assign the excise groups to plants.
3. Maintain whether this Excise group is for a depot or not.
If you receive only one consignment for an Excise challan then you can leave GR's
per EI as blank. If you receive multiple GR's for a given Excise challan and would
like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise
invoice, multiple credit'. Alternatively if you want to availa the credit only after all
the goods receipts have been made mark it as ' Multiple GR for one excise invoice,
single credit'.
4. If you want to automatically create Excise invoice during Sales cycle at the time of
billing the tick the indicator 'Create EI'
5. During depot sales if you do not want to do RG23D selection and posting
separately and would like to complete RG23D selection in one step mark the indicator
'RG23D Auto post'. This will post the selected records into RG23D automatically.
You cannot cancel the selection later.
6. If the indicator 'Default GR qty' is marked system will default the Excise challan
quantity on to the Goods receipt if the Excise invoice number is given in the pop-up.
7. If the indicator 'Folio no create' is marked system will generate Folio numbers for
RG23D during receipt of excise invoice into depot.
8. 'Automatic posting' when ticked will post the Excise invoice other movements
automatically along with creation in single step.
9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of
material into Blocked stock .
10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of
material through inter plant transfers.
11. 'Create Part1 for consumption stock' when marked will create a Part1 during the
receipt of material into consumption stock. Excise Group Governs which set of excise
registers a business transaction will be included in.
Following is the relation between excise group, plant and registration. - In define
excise groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's
excise invoice, you specify which excise group you are using. This information tells
the system which G/L accounts to post the excise to. At the end of the period, when
you come to prepare your excise registers, you create different sets for each excise
group.
Indicates that the plant in question is a depot. - Depots are required to prepare register
RG 23D, and follow different procedures for goods receipt and invoice generation.
- GR Per Excise Invoice
- Multiple GR for one excise invoice , Multiple credit
- Multiple GR for one excise invoice , Single Credit
Create Excise Invoice Automatically - Instructs the system to automatically create a
Sales and Distribution (SD) excise invoice immediately you create a commercial
invoice or a pro forma invoice.
The excise invoice is created in the background. - If you want to make use of this
function, you must also define the
default plant, excise group, and series groups in Customizing for Sales and
Distribution (SD), by choosing Excise Group - Series Group Determination.
RG23D Sales Creation and posting option - RG23D Automatic Option if selected will
create Depot excise invoice by posting the selection of excise invoices in single
step. If this is not selected then you need to separately do RG23D selection
followed by PGI and then RG23D verification and posting. If you need automatic
posting of RG23D selection then the Post Goods Issue should have been completed
before running RG23D selection.
Default excise qty in GR - If this indicator is ticked then while doing Goods Receipt
using 'MB01' system will default the excise invoice quantity on to the Goods receipt
document.
Folio number for depo Posting - If this indicator is marked then while creating Excise
invoice for other movements system automatically does the Verify and Post. You
need not separately Post the excise invoice
Also we can set indicator for creation of part 1 for:
- Blocked stock
- Stock transport order
- Consignment stock
Maintain Series Group - In this IMG activity, you define the different excise series
groups within your company. Series groups allow you to maintain multiple number
ranges for the outgoing excise documents. Based on excise regulations and
exemptions from the authorities you can maintain multiple number series for
outgoing documents. But each of these series has to be declared to the excise
authorities.
- Define excise series groups based on type of outgoing document
- Assign series group to excise registration ID
- If no financial postings are required for an Excise invoice in this seris group then
you tick the 'No utilization' indicator.
- If the CENVAT has to be paid immediately and you need not wait for the Fort
nightly payment then mark the 'Immediate Utilization' Iindicator. Example - You
could define two series groups, group 001 for excise invoices, and group 002 for 57
F4 documents.
- No account postings for CENVAT in sales cycle
- No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to
just generate an excise invoice then you need to mark this indicator.
If the flag is checked then system will create an Excise invoice in the given Series
group but there will not be any account postings or Part2 postings.
Immediate Utilization of CENVAT - Specifies that when you create an excise invoice,
the system immediately pays the amount from CENVAT and creates the Part II entry.
Such invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the
account determination within CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being
done for fortnightly utilization program.
Maintain Excise Duty Indicators - In this IMG activity, you maintain the excise duty
indicators.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings >
Determination of Excise Duty > Select Tax Calculation Procedure
In this IMG activity, you specify which tax procedure you want to use for determining
excise duties and sales taxes on input materials in India.
- If you use condition-based excise determination, use a copy of the tax procedure
TAXINN.
- If you use formula-based excise determination, use a copy of the tax procedure
TAXINJ.
This tax procedure also supports condition-based excise determination, so that you
can work with both concurrently.
We strongly recommend that new customers use condition-based excise
determination. Note that once you have started using a tax procedure, you cannot
switch to another one, otherwise you will not be able to display old documents.
Maintain Excise Defaults - In this IMG activity, you define which tax procedure and
pricing condition types are used in calculating excise taxes using formula-based
excise determination.
If you use condition-based excise determination, fill out the CVD cond. field and
leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
- Enter the tax procedure and the pricing conditions that are relevant for excise tax
processing.
- Specify the purchasing and sales conditions types used for basic excise duty,
additional excise duty, special excise duty, and cess.
- Specify the conditions in the sales order that are used for excise rates.
- Specify the countervailing duty condition type used for import purchase orders.
See also : SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India ->
Materials Management (MM) -> Condition-Based Excise Determination and ->
Formula-Based Excise Determination.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings >
Determination of Excise Duty >
Condition-Based Excise Determination
When you enter a purchasing document, for example, a purchase order, the R/3
System automatically calculates the applicable excise duties using the condition
technique.
Features : The standard system comes with two tax calculation procedures. TAXINN
is only supports condition-based excise determination, whereas TAXINJ supports
condition-based excise determination and formula-based excise determination. Both
tax procedures contain condition types that cover all of the excise duties and sales
taxes applicable.
Since the exact rates of excise duty can vary on a large number of factors, such as
which vendor you purchase a material from, or which chapter ID the vendor stocks
the material under, you create condition records for every sort of excise duty.
When you come to enter a purchasing document, the system applies the excise duty at
the rates you have entered in the condition records.
Customizing : Make the settings in Customizing Basic -> India -> for Logistics ±
General, by choosing Taxes on Goods Movements Account -> Excise Duties Using
Condition Technique and «-> Settings Determination.
These activities include one activity where you define a tax code for condition-based
excise determination.
Master Data - Create condition records for all excise duties that apply, and enter the
tax code for condition-based excise determination in each.
Day-to-Day Activities - When you enter a purchase order or other purchasing
document, enter the tax code for condition-based excise determination in each line
item. The system then calculates the excise duties using the condition records you
have created.
When the ordered materials arrive, you post the goods receipt and the excise invoice.
The system posts the excise duty to the appropriate accounts for deductible input taxes
when you enter the excise invoice.
Creating Condition Records for Excise Duty
1. In the command field, enter FV11 and choose .
2. Enter the condition type that you want to create a condition record for and choose .
The Key Combination dialog box appears.
3. Select the combination of objects that you want to create the condition record for.
On the dialog box, Control Code means "chapter ID." So, for example, to create a
condition record for a tax that applies to a combination of country, plant, and chapter
ID, select Country/Plant/Control Code.
4. Choose .
5. Enter data as required. - In the Tax Code field, enter the dummy tax code that you
have defined.
6. Save the condition record.
Formula-Based Excise Determination - When you execute a business transaction
involving materials that are subject to excise duty, the system automatically calculates
the duty for you.
In order for the system to be able to determine which rate of excise duty to apply, you
must have maintained all the data on the Excise Rate Maintenance screen, which you
can Master Data®access from the SAP Easy Access screen by choosing Indirect
Taxes Excise Rate Maintenance.
You maintain the following types of data:
- Plant master data
You assign each of your plants an excise duty indicator. You can use the same
indicator for all the plants with the same excise status from a legal point of view, such
as all those that are in an exempt zone. See also the information about manufacturers
that are only entitled to deduct a certain portion of the duty (see Partial CENVAT
Credit).
- Vendor master data
For each of your vendors with the same excise status from a legal perspective, you
define an excise duty indicator. You must also specify the vendor type ± for example,
whether the vendor is a manufacturer, a depot, or a first-stage dealer. You must also
stipulate if the vendor qualifies as a small-scale industry. For each permutation of
plant indicator and vendor indicator, you then create a final excise duty indicator.
- Customer master data
Similarly, you assign the same excise duty indicator to each of your customers that
share the same legal excise status.
Again, for each permutation of plant indicator and customer indicator, you then create
a final excise duty indicator.
- Material master data
Each material is assigned a chapter ID.
- Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the rate of excise
duty.
If your business only qualifies for partial CENVAT credit, you must customize your
system accordingly.
Let us consider an example to illustrate how the system determines which rate of
excise duty to apply to a material. Assume you are posting a sale of ball bearings to a
customer. The system automatically determines the rate of excise duty as follows:
1. Looks up the customer master data to see what status you have assigned the
customer.
Let's assume you've assigned the customer status 3.
2. Looks up the plant master data to see what status you have assigned the plant.
Similarly, your plant has status 2.
3. The system looks up the table under Excise Indicator for Plant and Customer to see
what the final excise duty indicator is for customer status 3 and plant status 2: It is 7.
4. The system determines the chapter ID of the ball bearing for the plant.
Let¶s assume the chapter ID at plant for the ball bearings is 1000.01.
5. Finally, the system looks up the table under Excise Tax Rate to see what rate of
duty applies to chapter ID 1000.01 under
status 7.
Define Tax Code for Purchasing Documents - In this IMG activity, you define a tax
code for the purposes of calculating excise duty when you enter purchasing
documents. Only carry out this activity if you use condition-based excise
determination.
- Create a new tax code, and set the tax code type to V (input tax). Do not make any
other settings for it.
- Assign Tax Code to Company Codes
In this IMG activity, assign the tax code for purchasing documents to the company
codes where it will be used.
Only carry out this activity if you use condition-based excise determination.
Classify Condition Types - In this IMG activity, you specify which condition types
you use for which sort of tax. Note that this only applies to condition types that you
use with the new excise determination method. The system uses this information
when you create a document from another one. For example, when you enter an
incoming excise invoice from a
purchase order, or when you create an outgoing excise invoice from a sales order, the
system determines the various excise duties in the excise invoice using the
information that you have entered here. In addition, when you create a purchasing
document, the system only uses the condition types that you enter here.
- For taxes on purchases, use the condition types contained in the tax procedure.
- For taxes on sales, use the condition types contained in the pricing procedures.
The standard system comes with sample settings for the tax calculation procedures
and pricing procedures.
Use these settings as a basis for your own.
IMG > Logistics - General > Tax On Goods Movement > India > Account
Determination
Define G/L Accounts for Taxes - In this IMG activity, you specify which G/L
accounts you will use to record which taxes.
Requirements - You have set up G/L accounts for each of the processing keys listed
below.
- Assign an account to each of the following posting keys. The accounts for VS1,
VS2, and VS3 are used as clearing accounts during excise invoice verification.
- VS1 (basic excise duty)
- VS2 (additional excise duty)
- VS3 (special excise duty)
- VS5 (sales tax setoff)
- MWS (central sales tax)
- MW3 (local sales tax)
- ESA (service tax)
- ESE (service tax expense)
Specify Excise Accounts per Excise Transaction - In this IMG activity, you specify
which excise accounts (for excise
duty and CENVAT) are to be posted to for the various transaction types. Enter all the
accounts that are affected by each transaction type. If you use sub transaction types,
enter the accounts for each sub transaction type as well.
Transaction type UTLZ is used for determining accounts only while posting excise
JVs and also if the payment of excise duty has to be done fortnightly. The fortnightly
CENVAT payment utility picks up the credit side accounts from the transaction types
of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There
is no separate transaction type for fortnightly payment.
Example:
- Excise TT DC ind Account name
- GRPO CR CENVAT clearing account
- GRPO CR RG 23 BED account
- GRPO DR CENVAT on hld account
Specify G/L Accounts per Excise Transaction - In this IMG activity, you assign the
excise and CENVAT accounts to G/L
accounts. When you come to execute the various transactions, the system determines
which G/L accounts to post to by looking at the:
- Excise group
- Company code
- Chart of accounts
Furthermore, if you want separate account determination settings within an excise
group, you can also use sub transaction types.
Requirements
You have already:
- Defined the G/L accounts
- Defined the excise groups
- Maintained the transaction accounts
Activities - For each excise group, assign the excise and CENVAT accounts to G/L
accounts. For most businesses, one set of accounts will suffice for all transactions.
Note : you need not remit the CENVAT to the excise department immediately, so
maintain the credit account for transaction type DLFC as an excise duty interim
account. This will be set off when you remit the duty. Config setting needed to be
done in order to get the Excise Details Screen in Material Master.
Even though this functionality is available in enterprise version, a small configuration
step has to be made in Screen Sequences for Material Master.
Following document helps you to do this configuration.
- Material Master à Logistics General
1. Go to IMG Define Structure of Data Screen for each Configuring the Material
master Screen Sequence.
2. Select your screen sequence. Usually it would be 21. Select the same and click on
Data Screen in the left frame.
3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn
15, which is ³Foreign Trade: Import Data´. Select the same and click on Sub screens
in the left frame.
4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same.
Click on tab view sub screen and ensure that the sub screen is blank.
5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 ± 0001 and instead add
SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205.
6. Save the setting.
7. Create a Material Master and check whether in Screen Foreign Trade
± Import, Excise related sub screen appears.
Return material From customer
You need to receipt the rejected goods through SD Module (VA01 - Sales Order type
RE).
The steps are as follows :
1. Create a return request. (Using Sales Order in SD)
2. Create outbound delivery according to return request.
3. If the setting is correct in the outbound delivery screen SAP will automatically
switch post goods issue button into post goods receipt. The setting is in sales order
item category and delivery type.
4. In the standard system the movement type used is 651.
5. After post goods issues receipt is done using outbound delivery, the quantity is
placed in blocked stock without value updating.
6. You will then decide if the return quantity are indeed bad stock or not.
7. Transfer Posting from block stock to unrestricted stock (mvt type 453), this will
have accounting effect (Debit Inventory, Credit COGS)
8. Goods Issue to scrap account how to create new titles which can be used in creating
the "address" view on the Vendor master.{T-Code: XK01}
In config go to Basis Components --> basis services --> Address Management -->
Maintain title texts
Do you have a SAP SD Question?
What processes are involved with Customer Returns? How do we create a
replacement order, and what should we do if a replacement is not issued?
A return is a sales document used in complaints processing for when a customer sends
goods back.
You enter a return in the system if the customer returns damaged goods, or goods that
had been delivered for sale on approval. The return causes the system to: Register the
receipt of goods using a returns delivery, and post the goods to stock (for example,
blocked stock).
Create a credit memo, once you have checked the goods and approved the complaint.
A return is another type of sales document like a standard order.
The return triggers the following functions:
- Delivery (returns delivery)
- Billing (for creating a credit memo)
When you create a return based on a complaint, you: Post the goods to your
warehouse for checking And then, implement one of the following activities:
- Approve the complaint and create a credit memo
- Approve the complaint, and implement a free of charge subsequent delivery based
on the return
- Reject the complaint
PGI (Post Goods Issue) may be cancelled by Transaction code VL09. The accounting
document is just the reverse of the original PGI document.
In my company, we use project stock (movement type 601 Q for PGI). VL09 creates
the movement type 602 Q. But rather than VL09, the generally accepted method in
my company for the reverse items is to use the movement type 653, "back to the to the
storage location." The accounting document takes the cost "from" the project and
moves it back "to" the storage location.
The movement types are entered in the schedule lines in customizing, which are then
assigned to the item categories. However, in this process, "no invoice" takes place. If
you have a delivery related invoice, it should be cancelled beforehand.
If you do not give replacement, the Customer Account needs to be credited.
Please do not forget to create a Billing document (Formally Return Credit Memo)
with reference to return delivery. It is very important in order to close the cycle. If you
do not create a return credit memo, your delivery will keep appearing in the "Billing
Due" list and with status "Being processed". When you create a return order type RE,
the billing type is picked up as RE (Return Credit Memo) automatically.
When you are creating a replacement, you can create a replacement order, delivery,
and billing. To create the replacement order, you can define an order type by copying
from order type OR. In the copy control, you can define the relevant item categories
from RE to OR. You can make reference Mandatory for this order type. The delivery
type for this replacement order type will be LF and billing type F2.
What processes are involved with Customer Returns? How do we create a
replacement order, and what should we do if a replacement is not issued?
A return is a sales document used in complaints processing for when a customer sends
goods back.
You enter a return in the system if the customer returns damaged goods, or goods that
had been delivered for sale on approval. The return causes the system to: Register the
receipt of goods using a returns delivery, and post the goods to stock (for example,
blocked stock).
Create a credit memo, once you have checked the goods and approved the complaint.
A return is another type of sales document like a standard order.
The return triggers the following functions:
- Delivery (returns delivery)
- Billing (for creating a credit memo)
When you create a return based on a complaint, you: Post the goods to your
warehouse for checking And then, implement one of the following activities:
- Approve the complaint and create a credit memo
- Approve the complaint, and implement a free of charge subsequent delivery based
on the return
- Reject the complaint
PGI (Post Goods Issue) may be cancelled by Transaction code VL09. The accounting
document is just the reverse of the original PGI document.
In my company, we use project stock (movement type 601 Q for PGI). VL09 creates
the movement type 602 Q. But rather than VL09, the generally accepted method in
my company for the reverse items is to use the movement type 653, "back to the to the
storage location." The accounting document takes the cost "from" the project and
moves it back "to" the storage location.
The movement types are entered in the schedule lines in customizing, which are then
assigned to the item categories. However, in this process, "no invoice" takes place. If
you have a delivery related invoice, it should be cancelled beforehand.
If you do not give replacement, the Customer Account needs to be credited.
Please do not forget to create a Billing document (Formally Return Credit Memo)
with reference to return delivery. It is very important in order to close the cycle. If you
do not create a return credit memo, your delivery will keep appearing in the "Billing
Due" list and with status "Being processed". When you create a return order type RE,
the billing type is picked up as RE (Return Credit Memo) automatically.
When you are creating a replacement, you can create a replacement order, delivery,
and billing. To create the replacement order, you can define an order type by copying
from order type OR. In the copy control, you can define the relevant item categories
from RE to OR. You can make reference Mandatory for this order type. The delivery
type for this replacement order type will be LF and billing type F2.
Usage of price group in customer master

Have a business requirement like this:
The price group field is used for different discount rates for the customers. There are
2 types of customers wholesale and retail. I am not sure of the usage of price groups
in customer master to use for the discount for the customers.

Answer:

Generally the usage of customer group is to group the customers into One group so
that whenever you want to give some additional discount to that customer group then
you can give

Example :

Say you have 2 customers and 2 customers have 2 pricing groups. Customer A
belongs to Wholesale Pricing grp and Customer B belongs to Retail Pricing grp.
Maintain a condition record With the help of the Customer / Pricing grp key
combination. Now for wholesale you give extra discount and for retail you give less
discount. Now when you create the sales order with Customer A then he will be
getting extra discount But if you create the sales order with Customer B then he will
be getting normal discount

Price group is a field where you can group certain customers under one
umbrella.

Suppose if you have 3 price groups say price group1 price group2 and price group3.

Say there are 10 customers A to J.

- You are assigning customers A to D in price group 1.
- You are assigning customers E to G in price group 2.
- You are assigning customers H to J in price group 3 in their respective CMRs.

Price group can be added as filed in pricing condition table and you can
maintain condition records for them:

In VK11 the table with price group 1 is maintained discount of 5 %
In VK11 the table with price group 2 is maintained discount of 6 %
In VK11 the table with price group 3 is maintained discount of 7 %

So in sales order the customers A to D will get 5 % discount and customers E to G
will get 6 % discount and customers H to J will get 7 % discount.


How can I create a customer price group?

Please go through this IMG path then define the Customer pricing group.

SPRO --> IMG --> Sales and Distribution --> Basic Functions ------> Pricing -->
Maintain Price relevant master data fields ---> Define Pricing group for Customers.

Transaction code --> OVSL
Customizing Customer Hierarchy in SD
How to configure and maintain the SD Customer Hierarchy?
All the customizing is in SD/Master Data/Bussiness Partner/Customers/Customers
hierarchy
1) Define hierarchy type: just put and ID and a name to the new hierarchy.
2) Set partner determination: if you want to user the hierarchy in price determination,
then, in the orders, at the header level, you have to have a Partner Procedure with a
partner function for each level. In the partner procedure, in each partner function you
must indicate the source partner function. With this informacition, in the order, you
obtain the bussiness partner for each partner function.
3) Assign acount groups: you indicate which accounts groups are allowed for being
part or your hierarchy.
4) Assign sales areas: symple you indicate wich sales areas are allowed in your
hierarchy. (Here you can customize common sales areas, just for not having to build
de hierarchy in all the different sales areas).
5) Assigning hierarchy type for pricing: you indicate which classes of documentos
uses hierarchy in pricing determination.
It is possible to maintain so called customer hierarchies. This might be useful when
for example you create a condition discount for a customer that is part of such a
hierarchy structure. All subnodes in the hierarchy below that customer, will thus
receive the same discount.
Customer hierarchy setup, firstly decide the hierarchy type to be used.
The standard is type A.
You can also assign a partner function to the customer so that the higher level
customer in the hierarchy is copied into a sales order as a partner function - but you
don't need that right?
Next assign your customer account group to the hierarchy type. And enter the
combinations that will be allowed for creating the hierarchy.
You want to assign a ship-to to a payer. So enter the ship to account group and enter
the payer account group as the higher level.
You must also make an entry for permitted sales area assignments. So if you want to a
hierarchy for customers in the same sales area then enter the sales area and enter the
same one as the higher level sales area.
All these settings can be found in the IMG. Under SD - master data - business partners
- customers - customer hierarchy
You use for example customer hierarchy when you have an company like Unilever
and you agree both on a discount. Unilever does have different locations / businesses
and you have to maintain the discount for all customers. If you use a customer
hierarchy you can maintain the discount for the partner in the top of the hierarchy and
in this way it will be valid for all customers in the hierarchy.
SAP SD Tips by : Sam
Basic SD Questions On Product Hierarchies
What is the significance of product hierarchy?
Alphanumeric character string for grouping materials by combining various
characteristics. The product hierarchy is used for evaluation and pricing purposes.
A product hierarchy is an alphanumeric character string which consists of 18
characters at the most. Product hierarchy thus define the product and its composition.
To take an example, a product hierarchy could be 00010002000300040005. The first
four characters 0001 could indicate that the product is a car. The next four characters
could indicate 0002 the plant in which the car has been manufactured. The third set of
characters could indicate the color of the car. The next set may determine its engine
capacity and so on. Thus, the product hierarchy helps in defining the product
composition.
Product hierarchy is defined in tcode v/76 according to levels.
Then it is added as a user defined characteristic in tcode KES1.
It is used for sales reporting functionality based on the product hierarchy. It is used for
profitability analysis reporting.

Different material codes can have same product hierarchy (assigned to material
master in basic data view).
When a sales cycle happen then after billing document a PA (profitability analysis)
document is created in which product hierarchy is populated and used in CO-PA
reporting.

Explain the use of product hierarchy and the step by step procedure to define
and use it?
Product Hierarchy is used for Profitability analysis. You can have maximum of three
level in SAP for a product.
You have to give the product hierarchy in Material master Sales- Sales Org -2 view.
You can define the product hierarchy in IMG settings from the following path
Customizing is to be made in:
IMG -- Logistics General --> Material Master --> Settings for Key Fields --> Data
Relevant to Sales and Distribution --> Define Product Hierarchies --> Maintain
Product Hierarchy
Product hierarchies can be created using code OVSV. A product hierarchy is assigned
to the material master record. The hierarchy is broken down into specific levels, each
level containing its own characteristics.
A product hierarchy is recorded by the sequence of digits within a hierarchy number.
The hierarchy number can have a maximum of 18 digits with a maximum number of
nine levels.
Thus by assigning the hierarchy number to the material, one can determine a
classification of the material. This hierarchy can be used in pricing with each level
being used as field in the condition technique.
It¶s like if you are having category CAR. In that many cars come into picture.
CAR>>MARUTI>>SX4, Swift, zen, alto.
B>> 01 >>01
Then from above example B0101 is the hierarchy for SX4.
So in that hierarchy many cars come, like variants and all the things.
In this way you can take e.g. of wood products also.
It shows the next level of the product. How many levels that product are having.
How To Configure Product Hierarchy
Product Hierarchy:
Product hierarchies are the domain of materials management. A product hierarchy is
assigned to the material master record. This hierarchy is broken down into specific
levels, each level containing its own characteristics. A product hierarchy is recorded
by the sequence of digits within a hierarchy number. This hierarchy number may have
a maximum of 18 digits with a maximum of 9 levels. The custom Product hierarchies
can be maintained in V/76.
Product Hierarchy Number of chars at Various level:
In the standard system, the product hierarchy consists of up to 3 levels. The first and
second levels have 5 digits and the third level has 8. The maximum number of digits
is 18 and the maximum number of levels is 9.
You can define hierarchy nodes at the individual levels of the product hierarchy.
The product hierarchy can be structured via DDIC structure PRODHS. In the standard
system, a product hierarchy can be created with up to three levels. The individual
levels can contain the following number of digits:
Level number of allowed digits:
1 5
2 5
3 8
This can be changed as of Release 3.0, where it is possible to extend the maximum
number of levels to 9.
If you want to change the standard setting of PRODHS, e.g. you want to change the
number of levels, proceed as follows:
1. Create an appropriate domain in the Data Dictionary (type CHAR with the required
length).
2. Assign these domains to the standard data elements PRODH1, PRODH2, ...,
PRODH9.
Please note that you should use these standard data elements.
3. Change the structure PRODHS by creating or deleting fields with reference to the
data elements.
Choose ZZPRODHN as field name, where n is the position of the field in the structure
PRODHS.
You want to change the structure of the product hierarchy from 5/5/8 digits to 5/5/5/3.
Proceed as follows:
Create the following domains:
ZPRODH3 with length 5, category CHAR,
ZPRODH4 with length 3, category CHAR,
Change structure PRODHS:
Structure PRODHS in the standard system:
Structure Fields Data element Category Length
PRODHS ->
PRODH1 PRODH1 CHAR 5
PRODH2 PRODH2 CHAR 5
PRODH3 PRODH3 CHAR 8
Changes according to example:
Structure Fields Data element Category Length
PRODHS ->
PRODH1 PRODH1 CHAR 5
PRODH2 PRODH2 CHAR 5
PRODH3 PRODH3 CHAR 5
ZZPRODH4 PRODH4 CHAR 3
Please take help of ABAPER in extending the levels of Product hierarchy.
Configure for Product hierarchy at :
SPRO-> IMG-> Logistics - General-> Material Master-> Settings for Key Fields->
Data Relevant to Sales and Distribution-> Define Product Hierarchies
We are required to implement product allocation functionality in SAP R/3
(Enterprise Version).
We tried to do the elaborate steps as per the implementation guide but are not
successful. Can you kindly help by giving the simple steps for implementation.
Please see if the following helps:
Configuration Overview; Allocation Specific Usage
1.Allocation Procedure (OV1Z) The product allocation procedure is the parent of the
entire allocation process. All materials that are to be included in the allocation scheme
are required to have an allocation procedure assigned to it in the material master. In
addition, as of release 4.0, it is in the procedure that the method of allocation is
defined. The user has the opportunity to set an indicator to identify their choice of two
different methods (discrete and cumulative allocation) to evaluate the quantities to be
considered for product allocation.
2.Allocation Object (OV2Z) The allocation object is the root level of the allocation
process where actual data is entered and planned in LIS. The object allows the user to
further break down a procedure into smaller parts for future validation of components
comprising a specific material
3.Allocation Hierarchy Mapping (OV3Z) Primarily, this transaction permits the
assignment of an allocation procedure to an LIS information structure. Secondly, a
character is assigned to the information structure to permit collective planning.
Finally, the user can assign a step level to the procedure and information structure to
sequence the order in which allocation quantities are checked. This functionality
allows the user the opportunity to check product allocation against several product
allocation scenarios, before the required quantity is confirmed
4.Define Consumption Periods (OV5Z) The allocation consumption periods
functionality is only valid if the allocation method flag has been set (OV1Z). If you
have de-selected the method field, this functionality is not available. The consumption
window indicates the number of past and future periods to be used in the allocation
check.
5.Control Product Allocation (OV4Z) In order for the allocation process to function
properly, allocation control records are created primarily to map allocation procedure
steps to their corresponding objects so that the allocation data records can be located
for validation. Secondly, validity periods must be established to indicate when the
allocation control records are active. Finally, the user has the option of establishing a
conversion factor per allocation control record to accommodate BOM listings of
constrained materials
6.Activate Allocation for Requirement Class (OVZ0) In order to turn on allocation in
the standard order processing functionality, the requirements class must have a flag
indicating that allocation is relevant.
7.Activate Allocation for Schedule Line Category (OVZ8) In order to turn on
allocation in the standard order processing functionality, the schedule line must have a
flag indicating that allocation is relevant
8.Create Planning Hierarchy (MC61) In order to adequately establish allocation
quantities, the user must initially determine the level at which the allocation is to take
place and the aggregation factor of the allocation quantities. In this step, the levels for
the collective allocation search procedure are also identified.
9.Generate Masking Character (OV7Z) Upon completion of the level determination
for the planning hierarchy, the collective allocation masking character must be
generated to allow aggregation indicators to be established. This transaction simply
reads the hierarchy established in the planning table and then generates a collective
mask character for each level of the hierarchy
10.Modify Planning Hierarchy (MC62) This step is a repeat of MC61 where the initial
hierarchy was established. In order to complete the hierarchical set up, the collective
allocation (mask character) hierarchy must now be maintained with the appropriate
aggregation factors
11.Allocation Procedure Assignment to Material Master (MM02) At the root level of
the allocation process are the materials. Each material that is to be considered in
allocation scenario must be mapped to an allocation procedure. In order entry, then,
when a material is entered with a valid allocation procedure in the material master, the
allocation data is verified prior to confirming the line item ordered
12.List of Suitable Structures (OV9Z) This report is used to identify potential LIS
information structures that can be used in the product allocation process. This report
simply reads through the data dictionary and selects all the active information
structures that contain the field product allocation object (KONOB) as the first field.
This data can then be utilized in the mapping transaction (OV3Z) to link the allocation
procedure step to an information structure (previous step).
Sending a billing document by e-mail
First, your SAP system must be configure by the basis people in order for you to send
an external mail.
Whether it can send pdf or other file format will depends on the Mail Server you are
using.
The basis people must also maintain the conversion parameters so that SAP knows
how to convert the billing documents to be send as a pdf file or other desired format
specified by your company.
Finally, you have define the IMG in Maintain Output Determination for Billing
Documents (Output type MAIL)

Program for Sales Order by Customer, Date, Sales
Sales Order by Organisation, Customer - To create the Sales Order by More no
of Date's
User's can easily take the Report from this by selecting Different kinds like Customer
Specific [And/Or] Sales Organisation Specific [And/Or] duration of date but Here
Date is Mandatory Fields user must have to give date as a selection criteria
In Second level this report will interact with user where they can select date to see the
full Details of Sales Order
Selection
- Sales Organisation
- Date
- Customer this will be usefull when Selecting the Checkbox
Standard Variants
- Output
- Sales Order
Example
Date SalesOrderNo Material Amount Currency
10.01.2007 8530 732 1000 INR
*&---------------------------------------------------------------------*
*& Report ZCHE_SALES_ORDER
*&--------Done by V.Chellavelu on 11.01.2007
--------------------------*

REPORT zche_sales_order .

****************************Declarations********************************
TABLES: vbkd,vepvg.",vbak,vbap,vbpa,vakpa, vapma.

DATA: BEGIN OF sal OCCURS 0,
ch TYPE checkbox,
vbeln LIKE vbak-vbeln, " sales document
netwr LIKE vbak-netwr, "Net Value of the SalesOrder
matnr LIKE vbap-matnr, "material no.
waerk LIKE vbak-waerk, "curr.
dat LIKE vbak-erdat, "date.
END OF sal.
DATA: newsal LIKE sal OCCURS 0 WITH HEADER LINE.

DATA: amount LIKE vbak-netwr, date2(15),date3(8),date4(1),
date5(2),date6(2).

DATA: lin LIKE sy-curow VALUE 1,"Screens, vertical cursor position at
"PAI available in SYST struc.
checkbox TYPE c ,
dat LIKE vbak-erdat.

*******************Selection**Screen**Design****************************
SELECTION-SCREEN BEGIN OF BLOCK blk1 WITH FRAME TITLE text-001.
PARAMETERS: vkorg LIKE vepvg-vkorg,
vtweg LIKE vepvg-vtweg,
spart LIKE vepvg-spart.
SELECT-OPTIONS date FOR vbkd-bstdk DEFAULT sy-datum TO sy-datum
OBLIGATORY.
SELECTION-SCREEN END OF BLOCK blk1.

SELECTION-SCREEN BEGIN OF BLOCK blk2 WITH FRAME TITLE text-002.
SELECTION-SCREEN BEGIN OF LINE.
SELECTION-SCREEN POSITION 10.
PARAMETERS: chk1 AS CHECKBOX.
SELECTION-SCREEN POSITION 20.
PARAMETERS: kunnr1 LIKE vbpa-kunnr.
SELECTION-SCREEN END OF LINE.
SELECTION-SCREEN END OF BLOCK blk2.

********************First**Level**Operation*****************************
IF chk1 <> 'X'.
IF vkorg <> ''.
PERFORM organisation.
ELSE.
PERFORM organisation_else.
ENDIF.

ELSE.
IF vkorg <> ''.
PERFORM cus_orga.
ELSE.
PERFORM cus_orga_else.
ENDIF.
ENDIF.


* Displaying the contents which is selected from table by
* -selection conditions
SORT sal BY dat.

LOOP AT sal.
ON CHANGE OF sal-dat.
* FORMAT HOTSPOT ON.
IF sy-tabix = 1.
WRITE: sy-vline, sal-ch AS CHECKBOX,sal-dat .
CLEAR amount.
ELSE.
WRITE:sy-vline, amount,/ sy-vline, sal-ch AS CHECKBOX,sal-dat.
CLEAR amount.
ENDIF.
ENDON.
amount = amount + sal-netwr.
AT LAST.
WRITE:sy-vline, amount.
ULINE.
SUM.
* FORMAT HOTSPOT OFF.
FORMAT COLOR = 3.
WRITE:/ ' Total Amount:', sal-netwr UNDER amount.
ENDAT.
ENDLOOP.

**********************Interaction with report**************************

SET PF-STATUS 'BANU'. " To create Application ToolBar for Display
Button
* To verify Double click on BANU

AT USER-COMMAND. " This will execute after pressing Display Button
CASE sy-ucomm.
WHEN 'DISP'.
free newsal.
DO.
READ LINE lin FIELD VALUE sal-ch INTO checkbox.
IF sy-subrc NE 0. EXIT. ENDIF.
IF checkbox = 'X'.
PERFORM datecon.
PERFORM process.
ENDIF.
lin = lin + 1.
ENDDO.
PERFORM selection.
ENDCASE.

************************ SUB ROUTINE Area
******************************
*This Process SubRoutine will assign the values from current
* -InternalTable (sal) into other IT(newsal), by date which is
* - selected by CheckBox
FORM process.
LOOP AT sal WHERE dat = dat.
newsal-ch = 'X'.
newsal-vbeln = sal-vbeln.
newsal-netwr = sal-netwr.
newsal-matnr = sal-matnr.
newsal-waerk = sal-waerk.
newsal-dat = sal-dat.
APPEND newsal.
ENDLOOP.
ENDFORM. "process

*&---------This will display the values for selected dates from new --*
*---------------------internal Table (newsal)-------------------------*
*& Form SELECTION
*&--------------------------------------------------------------------*
*---------------------------------------------------------------------*
FORM selection.
ULINE.
FORMAT COLOR = 1.
WRITE:sy-vline,'Date',AT 14 sy-vline, 'Order NO', AT 27 sy-vline,
'Order Material', AT 48 sy-vline,'Order Value(AMT) Currency '.
FORMAT COLOR OFF.
ULINE.
LOOP AT newsal.
ON CHANGE OF newsal-dat.
IF sy-tabix <> 1.
WRITE:/ sy-vline, AT 14 sy-vline,AT 27 sy-vline,AT 48 sy-vline.
WRITE:/ sy-vline,newsal-dat,sy-vline,AT 27 sy-vline,AT 48 sy-vline.
ELSE.
WRITE: sy-vline,newsal-dat,sy-vline,AT 27 sy-vline,AT 48 sy-vline.
ENDIF.
ENDON.
WRITE:/ sy-vline, AT 14 sy-vline,newsal-vbeln,sy-vline,
newsal-matnr, sy-vline, newsal-netwr, newsal-waerk.

AT LAST.
SUM.
ULINE. FORMAT COLOR = 3.
WRITE:/ sy-vline, AT 15 'Total Amount for selected month:',
newsal-netwr UNDER newsal-netwr.
FORMAT COLOR OFF.
ULINE.
ENDAT.
ENDLOOP.
lin = 1.
FREE newsal.
ENDFORM. "SELECTION

* This Date convertion is must for pick the particular Date from the
* -displayed line, and here we are reversing the Date like
YYYY/MM/DD
* -because to Check or assign the date we need to give in reverse
order

*&--------------------------------------------------------------------*
*& Form DATECON
*&--------------------------------------------------------------------*
* text
*---------------------------------------------------------------------*
FORM datecon.
date2 = sy-lisel(17).
SHIFT date2 LEFT BY 4 PLACES.
WHILE date2 <> ''.
SHIFT date2 RIGHT.
date4 = date2+11.
IF date4 <> '.'.
CONCATENATE date4 date3 INTO date3.
ENDIF.
ENDWHILE.
date5 = date3(2).
date6 = date3+2.
date3 = date3+4.
CONCATENATE date3 date6 date5 INTO date3.
dat = date3.
* SORT dat BY dat.
* DELETE ADJACENT DUPLICATES FROM dat COMPARING dat.
ENDFORM. "DATECON


* Here we are doing different kinds of selections by the EndUser's
needs

*&---------When user selectiong an Sales Organisation-----------------*
*& Form ORGANISATION
*&--------------------------------------------------------------------*
* text
*---------------------------------------------------------------------*
FORM organisation.
SELECT f~vbeln p~matnr c~netwr c~waerk p~audat INTO (sal-vbeln,
sal-matnr, sal-netwr,sal-waerk, sal-dat) FROM ( vakpa AS f INNER JOIN
vbak AS c ON f~vbeln = c~vbeln ) INNER JOIN vapma AS p ON
f~vbeln = p~vbeln WHERE p~audat IN date AND p~vkorg = vkorg.
APPEND sal.
ENDSELECT.
ENDFORM. "ORGANISATION


*&---------Without Sales Organisation i.e All Organisation------------*
*& Form ORGANISATION_ELSE
*&--------------------------------------------------------------------*
* text
*---------------------------------------------------------------------*
FORM organisation_else.
SELECT f~vbeln p~matnr c~netwr c~waerk p~audat INTO (sal-vbeln,
sal-matnr, sal-netwr,sal-waerk, sal-dat) FROM ( vakpa AS f INNER JOIN
vbak AS c ON f~vbeln = c~vbeln ) INNER JOIN vapma AS p ON
f~vbeln = p~vbeln WHERE p~audat IN date.

APPEND sal.
ENDSELECT.
ENDFORM. "ORGANISATION_ELSE

*&------------When Selecting Customer by choosing CheckBox------------*
*& Form CUS_ORGA
*&--------------------------------------------------------------------*
* text
*---------------------------------------------------------------------*
FORM cus_orga.
SELECT f~vbeln p~matnr c~netwr c~waerk p~audat INTO (sal-vbeln,
sal-matnr, sal-netwr,sal-waerk, sal-dat) FROM ( vakpa AS f INNER JOIN
vbak AS c ON f~vbeln = c~vbeln ) INNER JOIN vapma AS p ON
f~vbeln = p~vbeln WHERE p~audat IN date AND p~vkorg = vkorg AND
p~kunnr = kunnr1.

APPEND sal.
ENDSELECT.
ENDFORM. "CUS_ORGA

*&------------Without Customer by without choosing CheckBox-----------*
*& Form CUS_ORGA_ELSE
*&--------------------------------------------------------------------*
* text
*---------------------------------------------------------------------*
FORM cus_orga_else.
SELECT f~vbeln p~matnr c~netwr c~waerk p~audat INTO (sal-vbeln,
sal-matnr, sal-netwr,sal-waerk, sal-dat) FROM ( vakpa AS f INNER JOIN
vbak AS c ON f~vbeln = c~vbeln ) INNER JOIN vapma AS p ON
f~vbeln = p~vbeln WHERE p~audat IN date AND p~kunnr = kunnr1.

APPEND sal.
ENDSELECT.
By Chellavelu .V - [email protected]
How To Maintain Output Types in SD
ERP SAP ==> SD SAP
When I am creating a bill and saving it and then giving issue output to and then
header preview, the system does not respond. Should I maintain condition
records? Where and how to maintain?
For getting any output either by print, Fax, or any media you have to do output
determination. output determination is also carried by Condition techniques. The
detail procedure for Output Determination is :
OutPut Determintaion :
Output is a form of media from your business to one of its business partners or it can
be within the organization. The output can be sent to any of the partners defined in the
document. Outputs are usually in the form of Order Confirmations, Freight List,
Delivery Notes, Invoices & Shipping Notifications. Determining form of output is
output determination.
Types of Output:
Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)
--> PRINT OUTPUT:
Configuration path: ( following are the steps)
1) SPRO-> IMG-> Basic Functions-> Output Control-> Output Determination->
Output Determination using Condition Technique- >Output Determination for Sales
Documents (or you can use output determination for billing documents depending on
your requirement).
2) Create Condition Table: select the field Sales Doc Type from field catalog & Save
3) Maintain Access Sequence: 4-digits code & description.
4) Assign condition table to access sequence. Select Accesses line item and Go To
Fields. Fields will display the fields we have selected in the condition table i.e. sales
doc type.
Maintain Output Types:
AF00: Inquiry
AN00: Quotation
BA00: Order Confirmation
LD00: Delivery
RD00: Invoice
Select BA00 & Copy & Rename. Give the same 4-digit code as given to access
sequence.
You Can Maintain:
Languages of Output
Partners (to whom you need to send output)
Print Program- print specification
Sap Script- layout
Assign Output Types to Partner Functions: go to new entries & assign your output
type to partner functions.
Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new
entries and create your own 6-digit code with description. Select the procedure, go to
Control Data. Here mention the output type i.e. condition type and leave requirement
and manual only columns as blank.
Determination Rule: link the 6-digit procedure code to doc types.
Create Condition Records: VV11. Select document type and click on Communication.
Mention partner function, medium, time. Output device: LP01, Spool request Name:
SD_003, Suffix 2: order_confir & flag on print immediately.
Once you press enter you will come across 2 key combinations:
Sales organisation/ Customer Number: fill SO, Customer No, Partner Function
Abbreviation, Partner to whom the output should be sent, time, medium, language.
It contains: Sales Orgnisation, Customer, Partner Function (The abbreviated form of
the name that identifies the Partner) (During output determination, the system
determines the recipient of the output from the master record for the specified partner
function. In this field, you can explicitly specify a recipient that will override the
standard partner. There must also be a master record for the partner that is specified
explicitly.), Medium, Time & Language.}
Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time
& Language.
Path For Output Determination For Sales Documents: Logistics -> Sales/distribution -
> Master data -> Output -> Sales Document -> Create (t-code VV11)
Path for Output Determination for Delivery Documents : Logistics ->
Sales/distribution -> Master data -> Output -> shipping -> Create ( t-ode VV21)
Path for Output Determination for Billing Documents : Logistics -> Sales/distribution
-> Master data -> Output -> Billing Document -> Create ( t- code VV31)
lease follow the below path:
IMG - Logistics Execution - Shipping - Deliveries - Define Reasons for Blocking in
Shipping - Execute
- Define Reasons for Blocking in Shipping -
Here select the delivery block that is blocking your order/delivery, and uncheck if the
option Print is checked.
Display View "Deliveries: Blocking Reasons/Criteria": Overview
DB Delivery block descr Order Conf. Print DDueList SpK SpW
01 Credit limit
02 Political reasons
03 Bottleneck material
04 Export papers missng
05 Check free of ch.dlv
06 No printing
07 Quantity Change
08 Kanban Delivery
Printing block field:
Indicates whether the system automatically blocks output for sales documents that are
blocked for delivery.
Example :
In the case of sales orders that are blocked for delivery because of credit reasons, you
may want to block the printing of order confirmations.
Note:
The particular output that is affected by a delivery block is determined in output
control.
PS: If the document is exceeds by the credit limit output type will not determine and
as well as we should not give the output type in sales order. We have to assign the
routine 2 to sales order output types and 3 routine to delivery output types to restrict
from output if the docuement exceeds by credit limit.

SAP Sales Order Processing Overview
SAP Sales Order Processing system allowed you to manage customer orders in a
logical ways.
This paper will introduce to you the various features of the Sales Order Processing
under the SD modules.
Table of Contents
Purpose of SAP Sales Order Processing System
Integrated Function Modules
Business Flow of the SAP Sales Process
SAP Sales Organisation
Key Fields In Sales Order
Transaction Codes In Sales Order Processing
Important Master Record
Material Master Record
Sales Views In Material Master
Customer Master Record
Sales Unit of Measure
Delivery Plant
Pricing Master Record
Sales Document Flow
Goods Movement In SD
Stock Overview
Availability Checks For Customer Order
Credit Management In SD
Sales Information System
Report Sample : List of Sales Orders
Change Logging In SD
Similar Interface
Output Determination
Delivery To Customer
Customer Invoice
Automatic Accounting Posting
Appendix A: SAP User Menu
Appendix B: Short Cut Keys In SAP Menu
A Step by Step Guide to the SAP SD Sales Order Processing Configurations
This paper will provide you with a step by step guide to the configuration of the Sales
Order Processing under the SD modules.
Table of Contents
IMG Menu ± The Starting Point
Start of the SAP Sales and Distribution Configurations
The Structure Configuration : Define Sales Organization
Where does you maintain the Standard Text?
The Structure Configuration : Define Distribution Channel
The Structure Configuration : Define Division
Where is the Division Used?
The Structure Configuration : Define Sales Office
The Structure Configuration : Define Sales Group
Where are the Sales Org, Dist Chl, Div, Sales Off and Sales Grp Used?
Configuring The Link : Sales Organization Assignment
Configuring The Link : Distribution Channel Assignment
Configuring The Link : Division Assignment
Configuring The Link : Sales Area Assignment
Configuring The Link : Sales Office to Sales Area Assignment
Configuring The Link : Sales Group to Sales Office Assignment
Configuring The Link : Sales Org., Dist. Ch. and Plant Assignment
Configuring The Link : Sales Area to Credit Control Area Assignment
Configuring The Link : Business Area Account Assignment
Setup Partner Determination
Where will the Partner Fuctions be used?
Log of Incomplete Items ± Define Incompleteness Procedures
Assign Incompleteness Procedures
Define Status Groups
Configuring SD : Common Distribution Channels
Where the Common Distriution Channel was used?
Configuring SD : Common Division
Where the Common Divisions was used?
Pricing : Define Condition Table
Where are the Pricing Condition Keys used?
Pricing : Define Condition Type
Pricing : Define Access Sequences
Pricing : Define and Assign Pricing Procedures
Customer Pricing Procedure - CuPP
Where will the Customer Pricing Procedure be used?
Document Pricing Procedure
Assign Document Pricing Procedures To Order Types
Assign document pricing procedures to billing types
Define Pricing Procedure Determination
Where are the Sales Order Pricing Procedure used?
Pricing : Define Pricing By Item Category
Activate pricing for item categories
Activate cost determination for item categories
Where does VPRS determine the price from?
Availability Check and Transfer of Requirements
Define Checking Group
Where are the Availability Checks used?
Define Material Block For Other Users
Where is Checking Groups Default used?
Carry Out Control For Availability Check
Define Procedure By Requirements Class
Define Procedure For Each Schedule Line Category
Checking Rule For Updating Backorders
Define Default Settings
Delivery Scheduling and Transportation Scheduling
Output Control ± Output Determination
Maintain Output Determination for Sales Documents
Maintain Output Types
Maintain Access Sequences
Assign Output Types To Partner Functions
Maintain Output Determination Procedure
Assign Output Determination Procedures
Assign sales document items
Define Print Parameters
Where is Output Type used?
Double click on the Output type line item to see the details.
Sales Documents ± Sales Document Header
Define Sales Document Types
Define Number Ranges For Sales Documents
Define Order Reasons
Where is the Sales Order Reasons used?
Sales Documents ± Sales Document Item
Define Item Categories
Double click the Item Category to check the settings.
Where is the Sales Order Item Category used?
Define Item Category Groups
Where is the Item Category Groups used?
Define Default Values For Material Type
Define Item Category Usage
Assign Item Categories
Define Reasons For Rejection
Where is the Reason For Rejection used?
Schedule Lines
Define Schedule Line Categories
Assign Schedule Line Categories
Where is the Schedule Line Category used?
Sales and Distribution Transaction Code Flow
A Step by Step Guide to the SAP SD Sales Order Processing Configurations
This paper will provide you with a step by step guide to the configuration of the Sales
Order Processing under the SD modules.
Table of Contents
IMG Menu ± The Starting Point
Start of the SAP Sales and Distribution Configurations
The Structure Configuration : Define Sales Organization
Where does you maintain the Standard Text?
The Structure Configuration : Define Distribution Channel
The Structure Configuration : Define Division
Where is the Division Used?
The Structure Configuration : Define Sales Office
The Structure Configuration : Define Sales Group
Where are the Sales Org, Dist Chl, Div, Sales Off and Sales Grp Used?
Configuring The Link : Sales Organization Assignment
Configuring The Link : Distribution Channel Assignment
Configuring The Link : Division Assignment
Configuring The Link : Sales Area Assignment
Configuring The Link : Sales Office to Sales Area Assignment
Configuring The Link : Sales Group to Sales Office Assignment
Configuring The Link : Sales Org., Dist. Ch. and Plant Assignment
Configuring The Link : Sales Area to Credit Control Area Assignment
Configuring The Link : Business Area Account Assignment
Setup Partner Determination
Where will the Partner Fuctions be used?
Log of Incomplete Items ± Define Incompleteness Procedures
Assign Incompleteness Procedures
Define Status Groups
Configuring SD : Common Distribution Channels
Where the Common Distriution Channel was used?
Configuring SD : Common Division
Where the Common Divisions was used?
Pricing : Define Condition Table
Where are the Pricing Condition Keys used?
Pricing : Define Condition Type
Pricing : Define Access Sequences
Pricing : Define and Assign Pricing Procedures
Customer Pricing Procedure - CuPP
Where will the Customer Pricing Procedure be used?
Document Pricing Procedure
Assign Document Pricing Procedures To Order Types
Assign document pricing procedures to billing types
Define Pricing Procedure Determination
Where are the Sales Order Pricing Procedure used?
Pricing : Define Pricing By Item Category
Activate pricing for item categories
Activate cost determination for item categories
Where does VPRS determine the price from?
Availability Check and Transfer of Requirements
Define Checking Group
Where are the Availability Checks used?
Define Material Block For Other Users
Where is Checking Groups Default used?
Carry Out Control For Availability Check
Define Procedure By Requirements Class
Define Procedure For Each Schedule Line Category
Checking Rule For Updating Backorders
Define Default Settings
Delivery Scheduling and Transportation Scheduling
Output Control ± Output Determination
Maintain Output Determination for Sales Documents
Maintain Output Types
Maintain Access Sequences
Assign Output Types To Partner Functions
Maintain Output Determination Procedure
Assign Output Determination Procedures
Assign sales document items
Define Print Parameters
Where is Output Type used?
Double click on the Output type line item to see the details.
Sales Documents ± Sales Document Header
Define Sales Document Types
Define Number Ranges For Sales Documents
Define Order Reasons
Where is the Sales Order Reasons used?
Sales Documents ± Sales Document Item
Define Item Categories
Double click the Item Category to check the settings.
Where is the Sales Order Item Category used?
Define Item Category Groups
Where is the Item Category Groups used?
Define Default Values For Material Type
Define Item Category Usage
Assign Item Categories
Define Reasons For Rejection
Where is the Reason For Rejection used?
Schedule Lines
Define Schedule Line Categories
Assign Schedule Line Categories
Where is the Schedule Line Category used?
Sales and Distribution Transaction Code Flow
SAP Tickets - What Is That?
Handling tickets is called Issue Tracking system. The errors or bugs forwarded by the
end user to the support team are prioritized under three seviority High, Medium and
Low. Each and every seviority as got its time limits before that we have to fix the
error.
The main job of the supporting consultant is to provide assistance on line to the
customer or the organisation where SAP is already implemented for which the person
should be very strong in the subject and the process which are implemented in SAP at
the client side to understand,to analyse,to actuate and to give the right solution in right
time.This is the job of the support consultant.
The issues or the tickets(problems) which are arised is taken care of on priority basis
by the support team consultants.
The work process in support projects are given below for your reference.
1. The customer or the end user logs a call through any tool or by mail (RADIX).
2. Each one of the support team is a part of support group.
3. Whenever a customer logs a call he /she has to mention to which work group (by
name).
4. Once the calls came to the work group the support consultant or the team need to
send an IR (Initial Response) to the user depending upon the priority of the calls.
(Top,High,Med,Low,None)
5. Then the error is fixed, debugged by the support consultant or the team. Then after
testing properly by generating TR(Transport Request through the basis admin)
6. Then it is informed to the end user/customer/super user about the changes which
have moved to the production server by CTS process.
These are the process. In summary, what I understand is that if any configuration or
customization is required to solve the issue, then the consultant have to work on DEV
Client, then the end user will test it in the QA client and after approval the BASIS
consultant has to transport it to the PRODUCTION client.
An example:
Tickets in SD can be considered as the problems which the end user or the employee
in the company face while working on R/3. Tickets usually occur during the
implementation or after theimplementation of the project. There can be numerous
problem which can occur in the production support and a person who is working in
the support has to resolve those tickets in the limited duration, every ticket has the
particular deadline alert so your responsibility is to finish it before that deadline.
To begin with , we should give "TICKET" to you for not knowing it.
Here is an eg of a ticket raise:
End user is not able to
1. Create Sales order for a customer from a New plant , since shipping point
determination is not happened . ( Without Shipping point the document becomes
INCOMPLETE and he will not be able to proceed further like DELIVERY,
BILLING).
He raises a ticket and the priority is set in one of the below:
1. Low 2. Medium 3. High.
Now you need to solve this ticket. You would analyze the problem and identify that
the SP configuration has to be done for the new plant.
You would request a transport for DEV CLIENT to BASIS. You do the change and
Request one more Transport to BASIS for QA client. The End user will test the same
by creating a sales order for the new plant and approve it.
Finally, you request a transport to move the changes to PRODUCTION. Once the
change is deployed in production the TICKET is closed. What I have given is a small
example. You would get some real issues with severity HIGH in your day-day
support.
Tips by: Sourav, Om Prakash, Prabbath, Biswajit Sarangi
What Is Maintaining SLA - Service Level Agreement
What is maintaining SLA in production support?
SLA is an abbreviation for "Service Level Agreement". It means to have guaranteed
reaction or resolving times for incidents (= trouble tickets).
For instance you could have defined the following SLA levels For example:
Gold: Reaction time = 30 minutes, resolving time = 4 hours
Silver: Reaction time = 4 hours, resolving time = 24 hours
SLAs normally are part of a contract between a customer and a service provider.
*Or in details description:*
SLA are Service Level Agreements to resolve the tickets by the market. SLA means
Service Level agreement. It is the service agreement between a Company and a
service provider. For example an IT Organization providing support of SAP / other
software / hardware has a agreement. This can be for example categorized based on
criticality of the incident. High priority incident has to be resolved on 10 hours.
Medium priority incident has a 3 days time to resolve etc
*-- Anu radha
SLA's are nothing but Service level agreements.
These are defined in project preparation phase and client would have made an
agreement with the company for the level of service. The SLA's are applicable in
Production as well as maintanence support projects. For example: if your company
follows a ticketing process(a ticket is nothing but an environment contains complete
description of the problem which contains Short description, problem, customer
contact details, sreen shots of the error etxc.,) and for each ticket there will be a
severity for example business critical issues or problems may be treated as high or top
severitie's. In those case your company or your team has to deliver the solution to the
customer in agreed time limit or otherwise you might end up missing SLA's.
SLA's has two important time specifications
1. IPRT --- initial problem response time --- this is nothing but time taken to respond
to the problem.
2. PRT --- Problem response time ----- this is nothing but time taken to solve the issue
or problem.
Both IPRT and PRT will be different for different severitie's.
What Are Functional Specification in SAP?
To speak at macro level that is at projet manager or at senior levels. The Functional
Spec (Specification) which is a comprehensive document is created after the (SRS)
Software Requirements Document. It provides more details on selected items
originally described in the Software Requirements Template. Elsewhre organizations
combine these two documents into a single document.
The Functional Specification describes the features of the desired functinality.. It
describes the product's features as seen by the stake holders,and contains the technical
information and the data needed for the design and developement.
The Functional Specification defines what the functionality will be of a particulat area
that is to be precise a transaction in SAP terminology.
The Functional Specification document to create a detailed design document that
explains in detail how the software will be designed and developed.
The functional specification translates the Software Requirements template into a
technical description which

a) Ensures that the product feature requirements are correctly understood before
moving into the next step, that is detchnical developement process.

b) Clearly and unambiguously provides all the information necessary for the technical
consultants to develop the objects.

At the consultant level the functional spects are preapred by functinal consultants on
any functionality for the purpose of getting the same functinality designed by the
technical pepole as most of the times the functionalities according to the requirements
of the clients are not available on ready made basis.
Let me throw some light on documentation which is prepared before and in a project:

1) Templates
2) Heat Analysis -
3) Fit Gap or Gap Analysis
4) Business Process Design
5) Business Process Model
6) Business Change & Impact
7) Configuration Design, which is just 5 % of Total SAP- have different names -
8) Future Impact & Change Assessement
9) Functional Design (Module Wise)
10) Risk Assessement
11) Process Metrics and Many More-- Which has impact on Business and its work
flow

Note * This documents are preapared in Vanilla SAP Standards -- Things differ from
one implementation to another, and it always depends on the type of business which is
opting for SAP.

Tips by: Madhuuri, Fahad
Role of a mySAP Functional Consultant
What are the differences between a functional and business consultant?
The difference between Functional consultant and Business consultant are as follows:
1) A funcitonal consultant is able to configure the system unlike business consultant.
2) Functional consultant know more about business process unlike Business
consultant.
3) A business consultant will bring business process knowledge and provide it to
functional consultant who in turn used this knowledge to configure the system.
4) Functional consultant has more configuration knolwledge then Business
consultant. *-- Rocky
The responsibilities of a support consultant are:
- Primarily responsible for Handling tickets and application support to the endusers
- When an issue comes diagnose, analyse and solve the issue
- Responsible for any enhancements
- Writing functional specs and interacting with Abapers to develop any user exits
- Training the end users and preparing end user training material *--
Sistla
For those who wished to know the role of a functional consultant. Below is one
view:
A functional consultant evaluates the demands in talking with the customer's
representatives, transforms the essence into an abstract and algorithmic business
model. Hence, he identifies the use cases and transforms them into logical and
technical views.
Then the main task starts: customizing the respective business area and making sure
the system reacts in the manner according to the constraints of the requested use case.
The consultant documents the settings and prepares proper guidelines that allow other
consultants to do further changes or repairs with due efforts.
The consultant takes care that proper training is given to the users and that the system
is usable, performing appropriately and the business flow is complete and correct.
During go live he assists the technical staff by testing the behaviour of the system.
After go live he guarantees that the procedures remain usable and consistent in real
live situation and proposes enhancements.
The main duty of a consultant is to transfer external know-how to the client. It is not
manpower that counts but intelligence, understanding of processes, a feeling for
defects and general a common sense.
Role of a Functional Consultant in an End To End Implementation
When you talk about the role of a Functional consultant in an end to end
implementation, I think it won't be possible for me or anybody to define everything
but I will try to summarize it:
1. Functional consultant is expected to generate knowledge about the current business
process, design current business flows, study current business processes and its
complication, in all we can say getting through with current business setup. Flow
diagrams and DFD are prepared, most of the time in Vision format, all this forms the
part of AS IS document.
2. Everything configured has to be documented as per their categories in the form of
predefined templates, these have to be then approved by the team leads or who ever
the consultant is reporting to.
3. Mapping and GAP analysis is done for each module, I have seen people defining
integration after mapping, gap analysis and configuration is done, but as per my
experience in implementation, it is a simultaneous process.
4. Before starting configuring future business processes in SAP, the DFD/ERD are
prepared, this documentation is called TO BE, which can be also siad as the result of
mapping and gap analysis.
5. Sometimes Functional consultants are also expected to prepare test scripts for
testing the configured scenarios.
6. End user manual and user training is also expected from F.Consultants.
The project normally starts off with a Kick off meeting in which the team size, team
members, reporting system, responsibilities, duties, methodlogy, dates and schedules,
working hours which have been predicided are formally defined.
ASAP, it won't be possible for me to explain it here, but all I can tell you about it is
that it is SAP standard implementation methodology, which SAP prescribes but is not
mandatory for any company to follow, such as IBM follow some blue Methodlogy,
some companies follow typical SDLC steps, ASAP stands for Accerlated SAP, you
can find all the steps on SAP site, through google, reading it from there won't give
you a great knowledge about ASAP but will obviously get you to know the definitions
of various term.
Role of SAP Consultant In Testing
1. What is the role of SD Consultant in Testing while implementing the project?
2. What is Unit testing and Integration Testing?
Testing : the core team members along with endusers will test whether the postings
done in SAP is resulting as per the requirements of the organisation. They will test
whether the output documents such as purchase order, invoice document are printed in
the required format and showing the correct data.
Unit testing is refer to the module which are going to implement. SD, MM, FICO etc.
there will be test script based on that testing will be performed.
Integration testing will be cross the modules. MM-SD-FICO for example. Integration
testing is also called SIT ( System integration testing)
Testing mathologies and types: there are 6 types of testings:
1. Unit Testing
2. System Testing
3. System Integration security Testing
4. Performance Testing
5. User Acceptance testing
6. Regression Testing
Unit testing is done in bit and pieces. Like e.g. in SD standard order cycle; we do have
1-create order, then 2-delivery, then 3-transfer order, then 4-PGI and then 5-Invoice.
So we will be testing 1,2,3,4 and 5 seperately alone one by one using test cases and
test data. We will not be looking and checking/testing any integration between order
and delivery; delivery and TO; TO and PGI and then invoice.
Whrereas System testing you will be testing the full cycle with it's integration, and
you will be testing using test cases which give a full cyclic test from order to invoice.
Security testing you will be testing different roles and functionalities and will check
and signoff.
Performance testing is refered to as how much time / second will take to perform
some actions, like e.g. PGI. If BPP defination says 5 seconds for PGI then it should
be 5 and not 6 second. Usually it is done using software.
Regression testing is reffered to a test which verfies that some new configuration
doesnot adversly impact existing functionality. This will be done on each phase of
testing.
User Acceptance Testing: Refers to Customer testing. The UAT will be performed
through the execution of predefined business scenarios, which combine various
business processes. The user test model is comprised of a sub-set of system
integration test cases.
We use different software during testing. Most commonly use are
Test Director: which is used to record requirement, preparing test plan and then
recording the progress. We will be incorporating defects that are coming during these
testings using different test cases.
Mercury Load Runner: is used for performance testing. This is an automatic tool.
What does the following terms means :
- Technical Unit Testing
- Functional Unit Testing
- IntegrationTesting
- Volume Testing
- Parallel Testing?
Technical Unit Testing= Test of some technical development such as a user exit,
custom program, or interface. the test usually consists of a test data set that is
processed according to the new program. A successful test only proves the developed
code works and that it performed the process as as designed.
Functional Unit Testing= Test of configuration, system settings or a custom
development (it may follow the technical unit testing) These usually use actual data or
data that is masked but essentially the same as a real data set. A successful test shows
that the development or configuration works as designed and the data is accurate as a
result.
IntegrationTesting= Testing a process, development or configuration within the
context of any other functions that the process, development or functionality will
touch or integrate . The test should examine all data involved across all modules and
any data indirectly affected. A successful test indicates that the processes work as
designed and integrate with other functions without causing any problems in any
integrated areas.
Volume Testing= testing a full data set that is either actual or masked to insure that
the entire volume does cause system problems such as network transmission
problems, system resources issues, or any systemic problem, A successful test
indicates that the processes will not slow or crash the system due to a full data set
being utilized.
Parallel Testing= Testing the new system or processes with a complete data set while
running the same processes in the legacy system. A successful test will show identical
results when both the legacy system and new system results are compared.
I would also note that when a new implementation is being done you will want to
conduct at least one cut over test from the old system to the new and you should
probably do several.
What kind of testings that are carried out in testing server?
1. Individual Testing ( Individually which we've created)
2. Regressive Testing ( Entire Process)
3. Integration Testing ( Along with other integrated modules)
The 3 types of testing is as follows:-
1. Unit testing (where an individual process relevant to a SD or MM etc is tested)
2. Integration testing (where a process is tested that cuts across all areas of SAP).
3. Stress testing (where lots of transactions are run to see if the system can handle the
data)
Tips by: Teresa Pittari, Gregrobinette
What is the Difference between Consultant & End users?
SAP consultant role is to build the system, changes & modification/updation in
currently installed SAP system for the end users.
SAP End user only use the SAP system just to fetch some info, or to create new thing.
So a end user is just using the final product which it is meant for and consultnat
design the product/updation and modification.
The roles and responsibilities of end users is working in easy access menu they will
not have authorizations of using img settings if they get doubt they will send query to
the implemented company and just entering day to day transactions.
Roles and Responsibilities of End User:
Using the software at the end or after the implementation is an End User.
In sap HR , we do come across entire Org Management creation by an end user after
the Personnel strucutre is created. OM objects like creation of Org Unit means
functional area or dpt , creation Job and Position and its occupancy is with in the
limits of an enduser. Initiallly the OM is created by sap consultant . In course of time
a new department has appeared in the company of the client .. this has to be created by
the enduser rather than depending up on the implementor... similarly new job and
position..like this small things are always done by the enduser.
The entire work of OM is purely depends upon the enduser.
After from this running periodical payroll and Ensuring of the Time schedules ( Work
Schedules) of each employee is done from sap easy access by an enduser and the
show run of payroll everymonth is by the enduser only. Like this lot of roles are there
for an end user.
Whatever the problems come across during the enduser utilisation of sap ...that will
reach as ticket to the support team
Tips by: Pascal, Nitin, Sushil Pandey, Somasekhar
Explain what are the job responsibilities of END user & POWER user.
One would need user id and password to access SAP be it a developer, consultant,
administrator, or end user.
End user is the one who performs transactions in SAP after it goes live. Such as
posting an invoice, goods receipt, creating purchase orders, sales orders etc.
Power Users are users with advanced knowledge in certain applications and with
special permissions or roles. They work in the specialist departments in the company
and are available to other users as contact persons.
During the SAP Implementation Project, what is the Role of Core Team
Membere & Consultants?
The main responsibility of the core team member will to impart knowledge about the
companies processes to the SAP Consultants. The consultants will be providing the
core team members with templets, that will describe the format of the AS-IS
documentation wherein the core team members will write the different processes of
the company into these documents and submit it to the SAP Consultants.
The SAP consultants will then start mapping this into the system and provide the best
possible solution that can be incorporated using the TO-BE documents. The main aim
is to map the companies processes into the system.
The SAP consultants will then train the core team members for how to use the SAP
system.
What Are SAP End User Manual
It is the same for every other modules although here I reference it mainly for SAP HR.
1) You should understand which targeted group for the end-user training is for. Do
they have any computer background or not.
2) In what way they are going to make use of the manuals supplied to them during the
course of training.
Let us focus on how to prepare manuals:
In the client side , End Users are not permanent. If they get any better job outside they
will resign and go out. Even if you train them well, again the end-user team
disappears after some time. That is why implementing company( Client ) expects SAP
Consultants to prepare documents which are self explanatory (even to a layman in
SAP) and study themselves and use the sap easy access very comfortably.
Hence we should prepare a document which explains the following things
comfortably:
A) All the buttons and Screens we have in sap and its importance for an end-user.
B) All the transaction codes used by end user.
C) The STEP by STEP usage methodology with screen shots and explanatory foot
notes for each Transaction code.
D) Prepare a book a table and columns which should have the following information:
- Sl.NO.
- Transaction Code
- Navigation path
- Use of the Code
- Expected Result
- Achieved Result
- Remarks/Any Comment
E) Highlight the common troubles during the usage of SAP by an end- user and give
the solutions (ready to use)
These problems you can come across while giving the in house training for the end-
users. You just place them at one place and publish it for their usage in future for any
of their new joinees as an end-user.
F) Every consultant is aware that the entire Organsiational Management is with end
user only. Means consultant should train the end user in entire OM.
G) We should inform the importance of info types and usage for our purposes at
expert mode, PA30, PA40 etc.,
H) Each field in the international infotypes should be explained very clearly and
ensure that they are comfortable with the fields of infotypes which have been
configured for their company.
For example : info type 0001 Org Assignment insists about the three structures of the
HR. We should explain each sub field like Emp Group, Emp Sub Group, Personnel
Area and Sub Area and its importance and relevance to their company so as to
understand while processing them from the end- user point of view .
When an employee is hired into the company , now the end-user in a position to
understand which employee group and subgroup, Personnel Area And Sub Area etc.,
should allotted..
Like this whatever comes across in SAP Easy Access should be insisted through the
training of end users.
I) Demo, exercises and solutions should be provided in the manuals.
J) Glossary of terms and expansion of Acronyms, Abbreviations should be given.
Like this each consultant should focus on end user training and prepare the
documents. *-- Somasekhar
The top ten IT skills to have for the next few years
This is not a scientific survey, but merely the opinions of a few agents that we asked.
If you have a highly valued skill that isn't on here, don't worry, this is not definitive,
but merely the opinions of a few agents. I'm sure if we'd polled others the list might
have been slightly different.
Skills on the Up
We polled a number of agents and other sources of information and came up with the
following skills that are likely to be on the up over the next few years. Anyone with
these skills is likely to be employed, at good rates, even taking into account offshore
outsourcing and Fast Track Visa Workers.
1. J2EE
2. .Net
3. C#
4. Project Management
5. Oracle 8 and 9i
6. SAP
7. Business Analysis
8. VB.net
9. NT Novell
10. Java
New Hot Skills
The top three are definitely becoming very hot skills.
It's good to see Project Management up there. It is a much underrated skill.
Business Analysts are also less immune to offshore outsourcing, as they have to
remain reasonably close to the business users.
SAP continues to do well and is taking market share from its rivals.
Siebel also gained an honourable mention.
Oracle continues to be very strong, and is also expected to gain even more market
share in the coming years.
Honourable Mentions
Other skills that also received honourable mention for the future are some of those
from before the downturn such as:-
SQL
Unix
C++
VB
Access
ASP
In fact SQL, Unix and C++ are still the most sought after skills currently, and anyone
who has them should stand in good stead.
Those where you might find it a bit of a struggle in the next few years are the skills
from before the previous downturn like Cobol, CICS, DB2 etc.
There is still quite a lively market for PL/I though.
As I said at the start, this is not a definitive list, but we thought it would be worthwhile
to pass on what agents believe to be the skills that they think they will be looking for
more and more in the next few years.

Mini SAP System Requirement and How to Get it
Mini SAP System Requirement
The system Requirements are :
General Requirements
Operating System:
Windows 2000 (Service Pack2 or higher);
Windows XP (Home or Professional);
Windows NT
Linux
Internet Explorer 5.01 or higher
At least 192 MB RAM (recommended to have 256 MB of RAM)
At least 512 MB paging file
At least 3.2 GB disk space (recommended to have 6 GB hard disk drive space)
(120 MB DB software, 2.9 GB SAP data, 100 MB SAP GUI + temporary free space for the
installation)
The file C:\WINNT\system32\drivers\etc\services (Windows 2000) or
C:\Windows\system\32\drivers\etc\services (Windows XP) must not include an entry for port
3600.
A possible entry can be excluded by using the symbol '#'.
No SAPDB must be installed on your PC.
The hostname of the PC must not be longer than 13 characters.
The Network must be configured for installation and
the MS Loopback Adapter must be configured when you start the system without a network
connection!
Special Requirements for Installations on Windows XP
In the file C:\Windows\system\32\drivers\etc\hosts the current IP address and the host name
must be defined as
<IP address><Host name>
Open the network connectivity definition with start->control panel->network connections for
defining the network connection. Select ->extended-> allow other users in network. Activate
new configurations.
Select remote desktop within extended configuration menu.
*********
What is MiniSAP?
How to get Mini SAP?
In order to get the free Mini SAP, you need to buy the following book where in you will get two
CD's of SAP WAS (Web Application Server) which can be installed in your system and practice
ABAP programming etc...
*******
You can get your MiniSAP with the book :-
ABAP Objects: An introduction to Programming SAP Applications
by Horst Keller, Sascha Kruger. SAP Press.
ISBN 0-201-75080-5.
It comes with 2 cds (Mini Basis SAP kernel + database).
It also includes the SQL server.
or
ABAP Objects Reference Book H. Keller, J. Jacobitz
The first complete language reference book for ABAP!
This book represents the first complete and systematic language reference book for ABAP
Objects.
Based on ABAP Objects, this 1000+ page book describes all concepts of modern ABAP up to
Release 7.0 (including a "sneak preview" of Release 7.10). Brand new topics found in the new
edition include SAP NetWeaver Application Server ABAP, Regular Expressions, Shared
Objects, class-based exception handling, assertions, Web Dynpro for ABAP, Object Services,
dynamic programming, interface technologies (RFC, ICF, XML), and test tools, among others.
Procedural techniques are also covered where necessary.
Highlights:
y SAP NetWeaver Application Server ABAP
y Development basics: ABAP Workbench, Object Navigator, Class Builder, etc.
y Basic elements of ABAP Objects
y Classic modularisation and program execution
y Avoiding erros and error handling
y GUI programming: dynpros, lists, selection screens, controls and Web Dynpro
y Persistent data: DB access, Object Services, file interface, data clusters
y Dynamic programming: field symbols, RTTS, dynamic tokens and procedure calls
y Data und communication interfaces: RFC, ICF, web services, XML
The book also includes two CDs carrying a fully operational SAP Basis System, and containing
all the example programs from the book.
**************
Alternatively, if you are a customer of SAP and have an OSS user-id, then you can also buy the
Minisap software directly from the Sap service market.
https://www010.sap-ag.de/knowledgecat
Search for "MiniSAP Basis 4.6D November 2000 (English)" (Item nbr. : 50043446).
Minisap contains only SAP BASIS where you can do your ABAP.
It will costs you 25 EURO.
What Is User Specific Parameter
Explain what is user specific parameter.
User parameter:
You can fill fields on screens with default values from SAP memory using parameter
IDs.
For example, a user only has authorization for company code 0001. By entering the
value '0001' in field COCD in the Parameter register in this user¶s master record
(SU01), the system automatically fills the field Company code with the value µ001¶ on
all screens he or she calls. If this company code is not predetermined using a
parameter ID in the user master record, the system automatically adopts the first value
entered by the user at the beginning of the transaction for the rest of the current
terminal session. However, this value has to be re-entered the next time the user logs
on to the system
Fields on screens are only ever automatically filled with the value saved under the
parameter ID of a data element if the Set Parameter/Get Parameter attributes for the
corresponding fields have been explicitly set in the Screen Painter.
Choose Tools -> Administration, then User maintenance -> Users. Enter the IDs you
want in the Parameter register during user maintenance
How to create a new user parameter id , so that i can assign the same in SU01?
You can do in SE80, choose Other Objects, Enter name and Create.
If you want create paramenter id 'TEST' means:
STEP 1:
First add value 'TEST' in TPARA Table.
STEP 2 :
Assign value to paremeter id
DATA : LV_TEST TYPE CHAR10.
LV_TEST = 'TEST'.
SET PARAMETER ID 'TEST' FIELD LV_TEST.
To create a Parameter Id for a Data Element.
In se11 --> Data element name --> Futher Charactersitics -->
Parameter Id --> Type name example ZPARA --> Dbl click in it and create.
What are thses User parameter EFB & EVO?
What is the full form of this?
When it is used?
Parameter IDs are used to ease the daily activities of a user.
For example:
If the user is responsible with one Purchasing grp/Pur Org/Plant then they adds
WERKS/EKGRP parameter here, to have this Plant/Pur Group id filled when they
calls the related transaction.
Parameter IDs are usually only used to memorize certain user-specific settings. They
can be included in the T code SU3 in the parameter tab.
EFB - This parameter id will define certain Purchasing authorizations
For one or more users. Here you can display certain user can display the conditions.
EVO - You assign default values that you have maintained in the Customizing to a
particualt user by entering the key of the default value in the user master record under
the parameter ID "EVO".
Successfully Implementing SAP
Implementing a package can be a traumatic affair for both the customer and the
vendor. Get it wrong and the vendor may get paid late or have to resort to lawyers to
get paid and tarnish their reputation. For the company the new package may not
work the way they expected, be late or cost a more than budgeted for and take
management will take their eye off running their business.
Recently a client asked me what I would consider to be the five most important things
one should consider before embarking on an implementation. This isn't a simple
question, although there are many factors to think about after some consideration for
me the top five are way ahead of the others.
My top five factors to consider would be:
1. Set up a Project Board,
2. Secure the resources,
3. Complete the GAP Analysis,
4. Have detailed Cut Over Plans,
5. Train the users.
Taking each one in turn:
The Project Board
The correct set up and operation of the Project Board in my view is major factor in the
success failure of the project. The Project Board will consist of the stakeholders, key
users and the vendor. The Project Board is part of the governance of the project.
The Project Board will meet regularly to ensure that the project plans are created and
being executed as planned, moves from stage to stage with all the deliverables being
signed off is resourced properly.
The Resources
Three types of resources are absolutely necessary -- end users, change team and
technicians.
Early involvement by the end users is absolutely necessary, as they will be the ones
living with the system for hopefully many years to come. They will want to feel
involved in its implementation. Buy in from the end users of the system is absolutely
essential if the system is to have a long and stable life in any organisation.
The Change Team will identify the gaps between the package and the business
requirements, re-engineer some of the businesses process to cope with the package,
train the users to ensure implementations is smooth as possible into the business.
The Technical Team will prepare the systems environment for the package, apply any
software fixes from the vendor, implement the software in the best way possible for
the organisation set up and tune the software for the particular technical environment.
GAP Analysis
A through gap analysis will identify the gaps between how the business operates ad its
needs against what the package can can't do. For each gap there will be one of three
outcomes which must be recorded and actioned, GAP must be closed and customised
software can be developed close the gap, GAP must be closed but software cannot be
written therefore a workaround is required, GAP does not need to be closed.
In simple terms: Gap means small cracks. In SAP world. In information technology,
gap analysis is the study of the differences between two different information systems
or applications( ex; existing system or legacy system with Client and new is SAP),
often for the purpose of determining how to get from one state to a new state. A gap is
sometimes spoken of as "the space between where we are and where we want to be."
Gap analysis is undertaken as a means of bridging that space.
Actual gap analysis is time consuming and it plays vital role in blue print stage.
Cut Over Plans
Detailed plans need to be developed for cutting over from the old system(s) to the
new. Parallel runs of what will happen over the conversion period using test data,
convert and watch for a period after wards to ensure nothing unexpected happens.
Train Users
Well trained users will support and defend the system on site. Unsupportive users
will continually undermine the system and eventually it will be replaced. Therefore
the more effort you put into helping the users master the system early the better.
Explain Cutover Activities/Strategies in SAP FI.
Cutover Activities or Master Data Uploading Strategies Depending upon the when we
are going live. As per that, you have to give the information to your core team. If you
goling live at the middle you have to upload the all P&L Account items and B/S
Items. If you going live at the financial year start, you have to only Upload the B/S
Items. Activities for Golive:
1. G/L Master Upload Thru BDC or LSMW (TC-Fs00 and extended one co code to
another company code Fs01)
2. Vendor Master Upload Thru BDC Or LSMW (Will be Taken Care By MM)
3. Customer Master Upload Thru BDC or LSMW (Will be Taken Care By SD)
4. Asset Master Upload(Thru As90)
5. Cost Element Master Upload
6. Cost Center Master Upload
7. Profit Center Master Upload
8. G/L Balances Thru F-02
10. Vendor Balances thru F-43
11. Customer Balances thru F-22
12. Customer Advances thru f-29
13. Vendor Advances thryu F-48
Before uploading Vendor Balances you have to take care of WHT(TDS)
Information. *-- Satynarayana
Difference between the User Exit & Gap analysis.
Both are quiet a different and has a small relation.
User exits are standard gate ways provided by SAP to exit the standard code and we
can write our own code with the help of ABAP workbench. its not new functionality
which we are trying to build in sap but its slight enhancement within the same code.
Gap analysis is start point of Realization and once blue print is finished we have to
find the realization of sap system for client requirment and there will be certain gaps
when compared to system fit. Those gaps can be closed either by re-engineering of
business process to fit with SAP or we have to use USER exits in case of small
deviations or complete enhancements with the help of ABAP to fit with the SAP
system. *-- V. Sridhar
What is roll out of SAP Project?
As per dictionary, Rollout means ³Inauguration or initial exhibition of a new
product´.
As per SAP specific definition, rollout is the strategy for international SAP
implementation. Rollout strategy normally include the following
- Whether to implement SAP simultaneously (also known as big-bang) in all the
countries, or
- Go live in sequence of phased manner
- Or to go for the combination of both (phased manner implementation for some of the
countries and big-bang for others).
Rollout strategy is the most important decision that a client can make during SAP
implementation. Normally, steering committee decides the rollout strategy.
Check for Partner on Equipment Master (IE01)
We have a requirement to check that sold-to partner function is mandatory during
equipment creation (IE01). This can be done via configuration. However, the
requirement is also to allow users to delete this partner using IE02. Hence they only
want the partner to be mandatory during IE01 and not IE02.
I believe only way to do this is using a user-exit. We know of a user-exit IEQM0003
that is allows us to put in logic before equipment is saved. However, this user-exit
doesn't have parameters to partner data.
Is there any other user-exit that can be used?
Answer:
You could check to see if you could read the partner from the memory within the FM.
However you could potentially accomplish the same using the following steps without
programming.
You could use the View profile settings in configuration and transaction variant
functionality (SHD0) to accomplish this.
-> As a first step Make sure to add the Partner view as a sub screen to the very first
screen using View profile settings for the equipment category in SPRO. (This will
force the partner field to be available directly on the initial screen when a piece of
equipment is created).
---> Now create a Transaction variant for the standard transaction IE01 and here
select the sold to partner custom type and leave the value field blank.
- Now on the configuration for the Transaction set the Partner type to be imported
with value "SP" and mark the content field to be mandatory.
-- Leave all other settings to default and save and exit.
---> Now set this Transaction variant as a standard variant for this transaction.
This should do the trick. The user will be forced to enter the sold to party on the
screen.
- However for change transaction (IE02) the user can delete this partner type without
any issues.
Explanation Of Purchasing Info Record
Usage:

Purchasing Info Record is a source of information for the procurement of certain
material from certain vendor.

It includes : -

1. Pricing conditions that you can store for relevant Purchasing Organization or
Plant.
2. Reminders
3. Number of last Purchase Order
4. Planned Delivery Time ( Lead time required by the vendor to deliver the material )
5. Tolerance Limits for Over Deliveries & Under deliveries
6. Availability Period during which the Vendor can supply the material.

Creation:

We can create info record by:

1. Manual
2. Automatic

If you create info record manually and then create PO manually, the price will be
picked from the info record.

If info record does not exists and you create PO manually with info record update
indicator set, the info record will be created automatically without price updation, and
the last PO number will be updated. Again if you create a PO for the same material
the Price will be picked from the last PO which is updated in info record.

For creation auto PO , you have to create info record manually first and then maintain
the source list. Then only you will be able to create auto PO. You cannot create auto
PO without info record,

History:

If info update indicator is ticked in PO, it will update the order price history in info-
record ( Env.tab) & not the price in condition record.

It will update 'Order price history'----path is 'environment' and 'order price history' in
tcode ME13

Logs:

Is there a way where you can get to know who create a Purchase Info record?

In transaction ME13, please go to Extras -> Administrative Data. You will see who
created on what date.

Sending:

What ME18 (send purchase info record ) does?

Network Scheduling In Project System
How does the network scheduling happens in PS?
Networks and network activities are more suitable for planning resources and
scheduling than WBS's and WBS elements.
For Networks, Scheduling calculates the earliest and latest dates for the execution of
the activities, and the capacity requirements and floats
Scheduling types include:
1. Forward scheduling: scheduling starting from the start date.
2. Backward scheduling: scheduling starting from the finish date.
3. Scheduling to current date: scheduling starting from the current date.
4. "Today" scheduling: a scheduling type for rescheduling an order if the start date is
in the past.
You need to define scheduling parameters in Customizing.
Check img path:
SPRO -> Project System -> Dates -> Scheduling -> Specify parameters for Network
Scheduling
Secondly, WBS can be assigned as Account Assignment in Sales order. Check
Account assignment tab of sales order.
Thirdly about procurement,
When procuring services externally (outsourcing), you can create services or
externally-processed activities.
Example: You commission a freelance engineer to design and build a machine.
When you create such an activity, a purchase requisition is also created, and processed
further in Purchasing. You can access data from Purchasing for external processing (a
purchasing info record, for example, which contains prices and delivery times for
external processing).
Externally-processed activities give rise to planned costs equivalent to the prices from
the purchasing info record or the price in the activity. The valuation variant for the
network costing variant determines which price is used for the valuation. When the
purchase requisition is activated and converted to a purchase order, the activity is also
shown as a purchase requisition commitment or purchase order commitment.
The account assignment category in the purchase order determines whether the
goods/invoice receipt is valued - that is, whether it gives rise to actual costs. If the
goods receipt is valuated, actual costs are posted to the activity and the commitment is
reduced by the amount of the purchase order. This means that the invoice receipt may
correct the actual costs.
Service activities are maintained for the purchase of services. Creating such an
activity establishes the link to MM Services (MM-SRV). Unlike externally-processed
activities, service activities contain a service specification containing planned
activities and value limits for unplanned activities. This service specification is copied
to the purchase order where Purchasing can then modify it. Service activities also give
rise to planned costs or purchase requisition/order commitments. Instead of goods
receipts, services are later entered and accepted.

Sponsor Documents

Or use your account on DocShare.tips

Hide

Forgot your password?

Or register your new account on DocShare.tips

Hide

Lost your password? Please enter your email address. You will receive a link to create a new password.

Back to log-in

Close