81338064 Payroll Management System

“Employee Payroll Management” Software Requirements Specification
SOFTWARE REQUIREMENTS SPECIFICATION
1. Introduction
Payroll system is the heart of any Human Resource System of an organization. The solution
has to tae care of the calculation of salary as per rules of the company! income ta" calculation an#
$arious #e#uctions to %e #one from the salary inclu#ing statutory #e#uctions lie &ncome ta" an#
pro$i#ent fun# #e#uctions. &t has to generate pay'slip! cheque summary an# M&S reports.
&t is un#erstoo# that we are tire# of managing thousan# of o## papers! pay slips! payroll
reports! an# salary #etails an# so on. &magine that we ha$e a payroll processing system which will
generate our pay slips an# payroll reports within secon#s. (e can help others automate# your
payroll system %y #e$eloping a customize# payroll application that suits your specific requirements.
1.1 Purpose
Main aim of #e$eloping Employee Payroll Management is to pro$i#e an easy way not only
to automate all functionalities in$ol$e# managing lea$es an# Payroll for the employees of
)ompany! %ut also to pro$i#e full functional reports to management of )ompany with the #etails
a%out usage of lea$e facility.
(e are committe# to %ring the %est way of management in the $arious forms of EPM. (e
un#erstan# that EPM in not a pro#uct to %e sol#! it is a tool to manage the inner operation of
)ompany relate# to employee lea$e an# Payroll.
1.2 Scope
This *pplication wors in Multiple P)+s installe# on multiple )omputers %ut sharing same
#ata%ase %y which users of #ifferent #epartment can use it sitting at #ifferent locations
simultaneously.
,ut in future we can mae the *pplication where the #ata%ase will %e hoste# in or#er to
manage the all #epartments which will %e locate# in #ifferent places an# %y eeping #omain of
*pplication as -nline.
1.3 ene!its
• To impro$e the efficiency.
• .uicly fin# out information of an employee #etails.
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“Employee Payroll Management” Software Requirements Specification
• To pro$i#e easy an# faster access information.
• To pro$i#e user frien#ly en$ironment.
1." #e!initions$ Acron%&s$ A''re(i)tions
*isu)+ )sic .NET 2*.NET3 is an o%1ect'oriente# computer programming language that can %e
$iewe# as an e$olution of the classic 4isual ,asic 24,3 which is implemente# on the ./ET
5ramewor.
Microso!t SQ, Ser(er is a relational mo#el #ata%ase ser$er pro#uce# %y Microsoft.
SRS - Software Requirements Specification.
EPM ' Employee Payroll Management
1.. Re!erences
• Programming 4isual ,asic ./ET! Secon# E#ition %y 6esse 7i%erty
• 6ones an# ,artlett Pu%lishers ' Essential S.7 on S.7 Ser$er 899:! 8900
• Software Engineering %y “&an Sommer$ille “.
1./ Pro0ect O(er(ie1
The following su%sections pro$i#e the complete o$er$iew of the software specifications
requirements #ocumentation for the pro#uct Employee Payroll Management. The entire SRS is
#ocumente# in $iew of ;ser an# the following su% sections are arrange# to gi$e a complete outloo
of the software! its perspecti$e! features! system requirements an# users now how it is.
2. O(er)++ description
2.1 Product perspecti(e
This software is #e$elope# specifically to cater the company employees lea$e management!
is totally self containe# an# wors efficiently. &t pro$i#es simple #ata%ase rather than comple" ones
for high requirements an# it pro$i#es goo# an# easy graphical user interface to %oth new as well as
e"perience# user of the computer.
2.2 Product !unctions
2.2.1 M)ster &odu+e
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“Employee Payroll Management” Software Requirements Specification
• <esignation
• <epartment
2.2.2 E&p+o%ee &odu+e
• Employee #etails
2.2.3 Se)rc2 &odu+e
2.2." Attend)nce &odu+e
• 7ea$e
• *tten#ance
• Managing 7ea$e
2.2.. S)+)r% &odu+e
• *llowance
• <e#uction
• Pay Slip
2.2./ Report &odu+e
2.3 User C2)r)cteristics
2.3.1 End Users
/o specific nowle#ge or sills are require# from the en# user.
En# user shoul# ha$e %asic i#ea a%out computer operations an# #ata%ase.
2.3.2 Ad&inistr)tor
*#ministrator must %e ha$ing goo# nowle#ge of #ata%ase management system.
*#ministrator must %e capa%le to manage user rights.
&f the networ connection #oes not wor properly than our system shoul# not wor as
inten#e#.
*lso that is assume# that the pro#uct is installe# properly at we% ser$er.
This system will not tae care of any $irus pro%lem! which might occur either on the
client or the ser$er system. *$oi#ing the use of pirate# software an# ensuring that
floppies an# other remo$a%le me#ia are scanne# for $iruses %efore use coul# minimize
the possi%ility of $iral infection.
 Reco$ery of #ata after a system crash will %e possi%le only if %acups are taen at
regular inter$als.
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“Employee Payroll Management” Software Requirements Specification
 Manual interfaces cannot %e fully a$oi#e#. <ocumente# proofs lie #ata entry of
employees etc. will ha$e to %e $erifie# %y the concerne# management staff %efore
entering it into the computerize# system.
2." Assu&ptions )nd #ependencies
Assu&ptions3
• The co#e shoul# %e free with compilation errors>synta" errors.
• The pro#uct must ha$e an interface which is simple enough to un#erstan#.
#ependencies3
• *ll necessary har#ware an# software are a$aila%le for implementing an# use of
the tool.
• The propose# system woul# %e #esigne#! #e$elope# an# implemente# %ase# on
the software requirements specifications #ocument.
• En# users shoul# ha$e %asic nowle#ge of computer an# we also assure that the
users will %e gi$en software training #ocumentation an# reference material.
• The system is not require# to sa$e generate# reports.
3 Speci!ic re4uire&ents
3.1 E5tern)+ inter!)ce re4uire&ents
3.1.1 User inter!)ces
The software pro$i#es goo# graphical interface for the front en# which is self e"planatory.
3.1.2 6)rd1)re inter!)ces
• Memory minimum of 0?, R*M
• Har# #is of @9 ?,
• Monitor
• Mouse
• Aey%oar#
• Printer
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“Employee Payroll Management” Software Requirements Specification

3.1.3 So!t1)re inter!)ces
• -perating System (in#ows BP.
• 5ront En# Microsoft 4,./et 899:
• ,acen# MS S.7 Ser$er 899:
3.1." Co&&unic)tion inter!)ces
(in#ows 5orms
3.2 Function)+ re4uire&ents
3.2.1 M)sters3
This mo#ule helps the a#ministrator to enter the #esignation an# the relate# #escription. &t
also helps to a## the #epartment.
3.2.2 E&p+o%ee3
This mo#ule helps to a## the #etails of the employee lie the personal #etail an# the
employee #etail.
3.2.3 Se)rc23
This mo#ule helps to search the employee #etails #epartment wise an# #esignation wise.
3.2." Attend)nce3
This mo#ule helps to #ifferent types of lea$e for #ifferent year. &t also helps the employee to
enter their entry an# e"it time. ;sing the atten#ance mo#ule the employee can also chec their
remaining lea$es an# also apply for the lea$e.
3.2.. S)+)r%3
This mo#ule helps to calculate the salary %y a##ing the allowances an# the %asic salary an#
%y #e#ucting the #e#uctions %ase# on the lea$es an# also the P5! ES&. &t also helps to generate the
employee pay slip.
3.2./ Report3
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“Employee Payroll Management” Software Requirements Specification
This mo#ule helps to generate the a#ministrati$e reports lie the Salary Report! *tten#ance
Report an# the Employee Report which is in can %e e"porte# to wor#! p#f.
3.3 Per!or&)nce re4uire&ents
• The o$erall system shoul# %e fast an# error free.
• &t shoul# ha$e %uilt in error checing an# correction facilities.
• The system shoul# %e a%le to han#le large amount of #ata comforta%ly.
3." #esi7n constr)ints
• The system runs un#er (in#ows BP.
• The application is #e$elope# on 4,./et platform an# S.7 ser$er 899: as %ac en#.
3.. Attri'utes
3...1Re+i)'i+it%
&n or#er to ensure relia%ility! this system is %eing #esigne# using software that is esta%lishe#
to %e sta%le an# easy to use.
3...2A()i+)'i+it%
This system is #esigne# to run 8@>D an# %e rea#ily a$aila%le to the user.
3...3Securit%
The access to the software is gi$en only to $ali# operators. (e nee# a specific &< an#
passwor# to get access to the software.
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