Actions (Infotype 0000)
Personnel actions simplify the administration of complex personnel procedures, such as hiring a new employee. You can use personnel actions to: hire an employee change the organizational assignment of an employee change an employee’s pay set an employee’s status to early retiree or pensioner document when an employee leaves or re-enters the enterprise
Personnel Action
Personnel actions combine several logically related infotypes into one infotype group. Possible personnel action types include the following: Hiring an employee Organizational reassignment An employee Leaving the enterprise
With the infotype Actions (0000), you can request an overview of all the important changes related to an employee, and you can thus document the stages that an employee passes through in your company. For more information on personnel actions, refer to the Personnel Administration documentation under Personnel Actions.
Status
Most actions create a record in the infotype of the same name Actions (0000). The deciding criteria as to whether a personnel action type should be stored in the infotype Actions (0000) is its effect on the status indicators. In Customizing for Personnel Administration, you can assign the following three status indicators with different features to each personnel action type: Customer-specific (Status 1) Status 1 is customer-specific and is not used in the standard system. Employment (status 2) Status 2 relates to the employee’s employment relationship. Status 2 is used in PA in the following two central places: In Reporting
Status 2 is used to indicate entries into and exits from the company. This affects data selection within reporting. Employees who have left the company are, for example, identified by status 2. In time-constraint validation Data records with time constraint 1 may be deleted at the end if the characteristic value of status 2 is 0, i.e. if the employee has left the company. The following infotypes constitute exceptions: Actions (0000) Organizational Assignment (0001) Personal Data (0002) For these infotypes, a data record must exist at all times in the system for each employee from the point at which he or she is hired. For more information on time constraint, see the Time Constraint in HR Master Data section in the Personnel Administration documentation. Special payment (status 3) Status 3 controls the employee’s entitlement to special payment for automatic special payments within Payroll Accounting. Personnel action types that change the status of an employee, for example, the Leaving personnel action type, are stored in infotype Actions (0000) . When you execute one of these personnel actions, the maintenance status ensues automatically.
Note that only one personnel action type per day is stored in the infotype Actions (0000). If you want to know how to perform and log more than one personnel action type for one employee on the same day, see the documentation for infotype Additional Actions (0302).
Organizational Assignment
You can store information on the following in infotype Actions (0000): position personnel area employee group employee subgroup
Additional Actions
Infotype 0302 Additional Actions allows you to automatically log all of the personnel action types that are performed for an employee on a specific date. It allows you to perform and document several personnel action types for an employee in the R/3 System on the same day. You can display and edit the data records logged in the infotype Additional Actions (0302) on the list screen of the infotype Actions (0000), In Customizing for Personnel Administration, choose menu path Setting Up Procedures Actions Set up personnel action types to specify, among other things, the following: whether you want to use the automatic logging of personnel action types in the infotype Additional Actions (0302) which personnel action type should be saved, that is preserved, in the infotype Actions (0000) if you perform another personnel action type for the employee on the same day
The Actions (0000) infotype has time constraint 1, which means that a valid infotype record must be available at all times.
Organizational Assignment (Infotype 0001)
The Organizational Assignment (0001) infotype deals with the incorporation of the employee into the organizational structure and the personnel structure. This data is very important for the authorization and control of Payroll.
Enterprise Structure
The CoCode (company code), Pers.area (personnel area), and Cost center fields cannot be maintained in this infotype. They already contain default values. You can edit these values only by carrying out a personnel action. The value for the Leg.person (Legal person) field is determined automatically and cannot be overwritten.
Personnel Structure
The system derives the values for the EE group (Employee group) and EE subgroup (Employee subgroup) fields from the Actions (0000) infotype. These values cannot be overwritten. You can assign these values only by carrying out a personnel action. You can overwrite the default values in the field Payr.area field.
The Organizational Assignment (0001) infotype has the time constraint 1, which means that an infotype data record must exist in the system at all times as of the date on which the employee is hired.
Country-Specific Features
Argentina: Infotipo Asignación organizacional (0001): Características nacionales Argentina
HR Master Record: Infotype 0277 (Exceptions - SE) HR master record infotype 0278 (PF basic data [CH]) HR master record infotype 0279 (Indiv.values for PF [CH]) HR Master Record Infotype 0280/View for 0016 HR Master Record Infotype 0281/View for 0045 HR Master Record for Infotype 0283 (Archiving) HR CH: HR Master Record Infotype 0021 (Suppl. Switzerland) HR Master Record: Infotype 0302 (Additional Actions) Basic pay - additional information IRD Number Infotype NZ Superannuation NZ Leave Adjustments - NZ Leave History Adjustments NZ Employee Taxation Detail Infotype NZ I0314: Days for Vacation Allow. and Sal.Deducs (DK/N) CATS: Sender Information HR Master Record: Infotype Family data for Indonesia (0318) Indonesia Private Insurances HR - master record infotype 341 (DUEVO start) NHI for Family member (TW) Income Tax Taiwan Labor Insurance Taiwan National Health Insurance Taiwan Employment Stabilization Fund (TW) Saving Plan (TW) Employee Welfare Fund (TW) HR Master Record: Infotype Membership for Indonesia (0362) HR Master Record: Infotype 0367 (SI-Addit.Notif.Data A)
HR Master Record: Infotype 0371 (Previous Job Tax) HR loan repayment plan JP(P0268) Infortype 0374: General Eligibility HR Master Data Record: Infotype 0375 (Add. Benefits Data) HR Master Data Record: Infotype 0376 (Medical Benefits Data) HR Master Data Record: Infotype 0377 (Misc. Plans)
Logical file path names Partner number/organizational unit Payment transfer medium file Payment Requests Generated table for view PA_SSTRCV1 Generated table for view PA_SSTRCV2 Generated table for view PA_SSTRCV3 Generated table for view PA_SSTRCV4
HR - Personnel Administration (PA) PA involves administrating employee data, commonly referred to Master Data. Master Data contains all employee data used in HR processing. Master Data includes Personal (E.g. address), Organizational (Position description), Benefits (Insurance, Pension), Time & Payroll. More on Master Data... Master Data is stored in Info types. Info types are tables (for user Data entry screen) that contain logically related employee data. Data can be stored for specific periods, which includes current and historical. More on Info types. Components of PA: * Recruitment * Organizational Structure * Compensation Management * Personnel Development * Company Structures in HR * Enterprise Structure - Assigning employee to a geographical location (e.g. San Francisco). * Personnel Structure - is used for functional grouping of employees (e.g. salaried, hourly).
Components of PA: Personnel Area: represents a division of a company code into subunits. It is an organizational entity representing an area within an organization defined by specific aspects of personnel administration, time management and payroll. Personnel areas are subdivided into personnel sub areas. Personnel area is specific to HR and is a four character alphanumeric identification. E.g. Personnel area 1000 is for employees in Texas, 2000 is for Louisiana. Personnel Sub area: Personnel Sub area is a further subdivision of Personnel area. It may represent geographical locations. Functions include: 1. Set groupings for Time Management, so that work schedules, substitution and absence and leave types can be setup for individual personnel sub areas. 2. Generate default pay scale type and area for an employee's basic pay. 3. Define public holiday calendar. Employee Groups: divides or groups employees into various categories. E.g. Active employees, Retired employees, Contractors. Employee groups are used to generate default values for payroll accounting area and basic pay.
Employee Subgroups: are further differentiated within the employee group. E.g. Salaried employees, Hourly employees, unionized employees, Executives. The employee subgroup grouping for the payroll rule allows you to define different payroll procedures for different employee subgroups. For e.g. you can specify whether an employee's pay should be determined on hourly or monthly basis. The employee subgroup grouping for the work schedule defines the validity of work schedule, and the attendance or absence quota type determines the validity of time quotas.