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Administrative Assistant, Executive Assistant

Published on March 2017 | Categories: Documents | Downloads: 11 | Comments: 0



TERRI E. TRACHSEL Vista, CA 92084 (760) 631-8201 www.linkedin.com/in/territrachsel SUMMARY Office management and executive administrative support professional with signifi cant experience in defense industry. Strengths include assisting in administrati ve and database maintenance support to program management, engineering, business development and scientific organizations. Previously held SECRET and TS/SCI. TECHNICAL SKILLS MS Word, PowerPoint, Excel, Outlook, CostPoint, L&D Net, AXO, Concur, PeopleSoft , and iReports PROFESSIONAL EXPERIENCE BAE SYSTEMS, San Diego, CA 2008 * 2009 Engineering Senior Secretary, Managed large numbers of secretarial/administrativ e tasks without supervision. Demonstrated sound judgment and a high-level of con fidentiality in the performance of tasks. o Anticipated Engineering team needs regarding data, preparation materials, read ahead information, travel arrangements, etc. ensuring increased team productivi ty. o Simplified PowerPoint presentations to address difficult concepts to a diverse audience. o Demonstrated mediation and motivation skills when interpreting policies and pr ocedures, and program issues. o Developed cost effective travel estimates for proposals. BAE SYSTEMS, Honolulu, HI 2007 * 2008 Engineering Administrator. Responsible for program account management and report ing. Developed program tracking tools for senior and executive staff members tha t specialize in hyper-spectral and multi-spectral electro-optical infra-red IMIN T (imagery intelligence) systems for defense, search and rescue, environmental, and commercial remote sensing applications. o Provided and maintained complex weekly spending and labor status reports utili zing advanced Excel skills. o Updated and streamlined monthly reports. BAE SYSTEMS, Honolulu, HI 2004 * 2007 Executive Administrative Assistant. Planned and coordinated activities for senio r and executive staff members. Tracked and reported departmental financials and charge number status. Scheduled and maintained calendar meetings, travel coordin ation, meeting preparation and participation relative to action items and follow -up. Staff frequently on travel requiring substantial independent decision-makin g and judgment. o Proactively created and maintained weekly reporting presentation via WebEx for executive staff members located in Hawaii, Arizona, New York, and Virginia to f acilitate discussions on status of financials, customer visits, conferences, bus iness opportunities and action items. This resulted in streamlined, focused meet ings. o Managed 2M departmental overhead budget.

o Assisted in tailoring travel policies and procedures for the Hawaiian office. o Promoted to Engineering Administrator. HAWAII ESCROW & TITLE, INC., Kailua-Kona and Honolulu, HI 2003 Executive Assistant to Senior Vice President/Senior Escrow Assistant/Notary Publ ic Assisted executive staff with very difficult high-end commercial and residential escrows with close communications between attorneys and clients. o Processed all phases of commercial and residential escrow from opening through sign-off, recording and final disbursement without direct supervision. o Trained office staff on new corporate software programs; identified and resolv ed program inconsistencies; and tailored programs to meet specific corporate req uirements and management reporting requirements. FAIRFIELD RESORTS, INC. Executive Assistant/Paralegal 1999 * 2002 Assisted CEO/General Counsel schedule and calendar meetings, customer visits, co urt dates, and travel as well as maintained executive, legal and registration de partment files. o Assisted in legal registration documentation for two new Hawaiian timeshare de velopments: Mauna Loa Village and Kona Hawaiian Village and developed specialize d reporting tools for auditors. o Drafted and delivered legal correspondence, documents, corporate-level present ation materials consisting of several volumes of data and brochures to clients. o Created online forms and other materials necessary to expedite development and sales registrations and maintenance of a master checklist for renewals of all l icenses. OTHER RELEVANT EXPERIENCE TRW (now Northrop Grumman) Research Analyst Analyzed radar and tracking behaviors of space surveillance systems (ELINT). Res earched international electro-optical (EO) and radar facilities, and provided im agery analysis on strategic targets of interest. Researched intelligence communi ty data bases on international optical systems and missile facilities. Program Security Administrator Focal point for external Customer and technical representatives. Coordinated mee tings, travel and clearance processing. Prepared and delivered briefing material and documents. Maintained library data base of more than 10,000 and coordinatio n of annual audit. Lab/Project Assistant Created and maintained workload projection database for directorate showing staf fing shortfalls and over-staffing commitments. Assisted in the development and t racking of annual plans for each group within the Directorate including operatin g budgets, sales and award projections, and staffing goals. EDUCATION AND LICENSES A.A. Degree in Paralegal Studies, DeAnza Community College, Cupertino, CA A.A. Degree in Psychology, DeAnza Community College, Cupertino, CA

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