Ageing of Cash Advances

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Report on Ageing of Cash Advances Schedule of Advances to Officers and Employees As of September 30, 2013 Agency Name: Parole and Probation Administration Agency Code: B0777 Book No.

Account Title: Advances to Officers and E fund Account Code:148/106/104

Amount Due Name Particulars Reference Total amount Less than 30 days 31-60 days 61-365 days Over 1 year

A. Advances for Special Purposes 1. Local Travel Cash advance for TEV CAR Region II Region IV Region VI Region VII Region VIII Region IX Region X Region XI Region XII 2. Foreign Travel 3. Special Activities/Projects A. Advances to Regular Disbursing Officers 1. Payroll 2. Seminar/Conference Region VI Region VII 3. Expenses
Cash advance for TEV of various employees re: 2nd Executive conference Cash advance for TEV Cash advance for TEV Cash advance for TEV Cash advances for TEV ov various employees Cash advance for TEV Cash advances for TEV ov various employees Cash advances for TEV ov various employees Cash advance for TEV

2,500.00 6,000.00 11,640.24 12,500.00 13,122.00 55,725.76 19,379.70 37,579.50 10,076.00 14,486.68

2,500.00 6,000.00 11,640.24 12,500.00 13,122.00 55,725.76 19,379.70 37,579.50 4,250.00 14,486.68 NONE NONE 5,826.00

Cash advance for training Cash advance for training

65,000.00 1,950.00

NONE 65,000.00 1,950.00

Central Office

Cash advances of Regional Offices Disbursing Officers re: PBB CY 2012

2,985,000.00

2,985,000.00

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Cash Advance for petty cash fund re: to defray small operating expenses of the office amounting to 43,

Central Office NCR Region IV Region V Region VII Region IX Region X TOTALS:

150.00, Gasoline expenses amounting to 10,000.00 Cash Advance for petty cash fund re: to defray small operating expenses of the office Cash advance for Petty Cash Fund Cash Advance for petty cash fund re: to defray small operating expenses of the office Cash Advance for petty cash fund re: to defray small operating expenses of the office. Cash advance for General Assembly 45,000 and Petty cash expenses 2,000.00 Cash Advance for petty cash fund re: to defray small operating expenses of the office

53,150.00 20,827.40 10,000.00 5,000.00 10,000.00 2,000.00 3,000.00 3,338,937.28

53,150.00 20,827.40 10,000.00 5,000.00 10,000.00 2,000.00 3,000.00 348,111.28 5,826.00 2,985,000.00 0.00

Certified Correct: Eloisa L. Marquez Chief Accountant Head, Accounting Office

Approved By: Manuel G. Co Administrator Agency Head

Verified by: Elvira B. De Veyra State Auditor IV Audit Team Leader

Date Submitted:

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ANNEX 8

dvances to Officers and Employees/Petty Cash

48/106/104

Remarks

Liquidated on October 2013 Liquidated on October 2013 Liquidated on October 2013 Liquidated on October 2013
Liquidated on October 2013, amounting to ,22,186.76 while 33,540 remains unliquidated. Liquidated on October 2013, amounting to 9,629.70 while 9,750 remains unliquidated.

Liquidated on October 2013
Liquidated on October 2013, amounting to 8,932.00 while 1,144.00 remains unliquidated. Unliquidated as of October 2013

Liquidated on October 2013

PBB of Region VII and XII amounting to 680,000 and 210,000 are still unliquidated as of October 31, 2013

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Subject for monthly replenishment Subject for monthly replenishment Subject for monthly replenishment Subject for monthly replenishment Subject for monthly replenishment Subject for monthly replenishment

Manuel G. Co Administrator Agency Head

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