Agenda 4-26-2016
Content
April 26, 2016
TAB
SPECIAL CALLED MEETING / WORK SESSION
CALL TO ORDER SUPPORT SERVICES AGENCY ................................................................................. 1
BOARD OF COMMISSIONERS ................................................................................... 2
Page 1 of 208
April 26, 2016
TAB
REGULAR MEETING - CALL TO ORDER - 7:00 PM
PRESENTATIONS ......................................................................................................
3
SUNTRUST PARK UPDATE ......................................................................................
4
PUBLIC COMMENT .................................................................................................... 5
CONSENT ...................................................................................................................
6
TRANSPORTATION AGENCY ................................................................................
7
PUBLIC SERVICES AGENCY . .................................................................................
8
SUPPORT SERVICES AGENCY ..............................................................................
9
PUBLIC SAFETY AGENCY ... .................................................................................... 10
BOARD OF
COMMISSIONERS .....................................................................................
Page 2 of 208
11
FINANCE ...................................................................................................................... 12
PUBLIC COMMENT .................................................................................................... 13
APPOINTMENTS ........................................................................................................
14
COMMISSIONERS' PUBLIC ADDRESS ....................................................................
15
ADJOURN
Page 3 of 208
COBB COUNTY SUPPORT SERVICES AGENCY
WORK SESSION AGENDA COVER
WORK SESSION OF APRIL 26, 2016
ITEM
NO.
Information Services
1
To present information regarding a Geographic Information System Historic Driving
Tour Story Map.
Property Management
2
To present information on the schematic design for the 2016 SPLOST rebuild of East
Marietta Library and Cultural Center.
3
To present information regarding the needs and anticipated future requirements for
the Superior Court.
Page 4 of 208
Agenda Item Number. 1
Cobb County Information Services
Sharon A. Stanley, Director
100 Cherokee Street, Suite 520
Marietta, Georgia 30090-7000
(770) 528-8700 / fax: (770) 528-8706
TO:
David Hankerson, County Manager
FROM:
Sharon A. Stanley, Information Services Director
Dana R. Johnson, AICP, Community Development Agency
Director
This item has been electronically signed by:
Dana R. Johnson, AICP, Director
DATE:
April 26, 2016
PURPOSE
To present information regarding a Geographic Information System Historic Driving Tour
Story Map.
BACKGROUND
The Information Services Department has rolled out many technology projects over the last year
in support of various departmental needs. The most recent was the conversion of the
Community Development Agency’s historic driving tour pamphlets into a digital GIS Story
Map. This is a public-accessible map that can be used on mobile devices, tablets, and desktop
computers. Staff will demonstrate new functionality and capabilities using the power of digital
maps and geography to explore historic areas in Cobb County and our six cities.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners consider information presented regarding a Geographic
Information System Historic Driving Tour Story Map.
Page 5 of 208
Comm. Dist.
All
Agenda Item Number. 2
Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Jackie R. McMorris, Director of Public Services
Helen Poyer, Director of Library Services
Eddie Canon, Director of P.A.R.K.S.
This item has been electronically signed by:
John A. Reida, Director
Helen Poyer, Director
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
DATE:
April 26, 2016
PURPOSE
To present information on the schematic design for the 2016 SPLOST rebuild of East Marietta
Library and Cultural Center.
BACKGROUND
The East Marietta Library and Cultural Center is included in the 2016 SPLOST projects as new
construction.
On March 10, 2015, the Board of Commissioners authorized funding and a contract with CAS
Architecture for the preparation of the architectural programming and schematic documents
required for the submission of a grant application to the Georgia Public Library Services as well
as design and construction bridging documents for a new East Marietta Library and Cultural
Center building to be located at 2051 Lower Roswell Road, Marietta.
On November 24, 2015, the Board of Commissioners approved a design/build contract with
Batson-Cook Company, in a total amount not to exceed $1,343,930.00, to include design costs
of $526,469.00, project fee costs of $313,461.00 and general conditions costs of $504,000.00,
for a combined total of $1,343,930.00 for the new East Marietta Library and Cultural Center.
Page 6 of 208
Comm. Dist.
2
Agenda Item Number. 2
The Architect has been working with Property Management as well as P.A.R.K.S. and Library
Services on programming and schematic designs for the new building. They are also
considering "green building" opportunities. The Architect will present the schematic design
plan to the Board for consideration.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners consider the information presented on the schematic design for the
2016 SPLOST rebuild of the East Marietta Library and Cultural Center, to be located at 2051
Lower Roswell Road, Marietta, and advise as appropriate.
Page 7 of 208
Agenda Item Number. 3
Cobb County
Property Management Department
John A. Reida, Director
All
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Tom Charron, Superior Court Administrator
Chief Judge J. Stephen Schuster, Superior Court
This item has been electronically signed by:
John A. Reida, Director
Tom Charron, Court Administrator
DATE:
Comm. Dist.
April 26, 2016
PURPOSE
To present information regarding the needs and anticipated future requirements for the Superior
Court.
BACKGROUND
On February 24, 2009, the Board of Commissioners approved the provision that the new
Superior Court Building be constructed with an additional floor for future growth. Over the past
seven years the County has grown substantially as have the needs of the Superior Court.
The Property Management design group met with the Superior Court Judges and Court
Administrator to discuss their current space needs as well as anticipated future requirements. A
preliminary and informal adjacency diagram was synthesized which considered the vacant space
on the 4th and 5th floors for future expansion. This would include the possible relocation of the
Senior Judges, Law Library, and Grand Jury.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners consider the information presented regarding the needs and
anticipated future requirements of the Superior Court, including the possible relocation of the
Superior Court Senior Judges, Law Library and Grand Jury to the 4th and 5th floors of the
Superior Court building, located at 70 Haynes Street, Marietta, and advise as appropriate.
Page 8 of 208
COBB COUNTY BOARD OF COMMISSIONERS
WORK SESSION AGENDA COVER
WORK SESSION OF APRIL 26, 2016
ITEM
NO.
Chair (County-wide)
1
To present a quarterly update of the 2011 and 2016 Special Purpose Local Option Sales
Tax Programs from Parks, Recreation and Cultural Affairs, Transportation, Facilities,
Public Safety, Information Technology, and the City of Austell.
Page 9 of 208
Agenda Item Number. 1
Cobb County Board of Commissioners
Tim Lee, Chairman
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Tim Lee, Chairman
This item has been electronically signed by:
Tim Lee, Chairman
DATE:
April 26, 2016
PURPOSE
To present a quarterly update of the 2011 and 2016 Special Purpose Local Option Sales
Tax Programs from Parks, Recreation and Cultural Affairs, Transportation, Facilities, Public
Safety, Information Technology, and the City of Austell.
BACKGROUND
On March 15, 2011, the voters of Cobb County approved a Special Purpose Local Option Sales
Tax (SPLOST) to fund capital improvement projects throughout Cobb County and within each
of the County’s six cities. Approximately $492 million in sales tax funding will be collected
between January 1, 2012, and December 31, 2015, as part of the 2011 SPLOST - Parks,
Transportation, and Facilities Program. The 2011 SPLOST is intended to address the
immediate capital improvement needs of Cobb County Parks, Recreation and Cultural Affairs
(PRCA), Transportation, Facilities, Public Safety, and the six cities within Cobb County.
On November 4, 2014 the voters of Cobb County approved a Special Purpose Local Option
Sales Tax (SPLOST) to fund capital improvement projects throughout Cobb County and within
each of the County’s six cities. Approximately $750 million in sales tax funding will be
collected between January 1, 2016, and December 31, 2021, as part of the 2016 SPLOST Parks, Transportation, and Facilities Program. The 2016 SPLOST is intended to address the
immediate capital improvement needs of Cobb County Transportation, Facilities, Public
Safety, Public Services, Information Technology, and the six cities within Cobb County.
Representatives from PRCA, Transportation, Facilities, Public Safety, Information Technology,
and the City of Austell will present information on the scheduling and implementation of the
2011 and 2016 SPLOST Programs.
Page 10 of 208
Comm. Dist.
All
Agenda Item Number. 1
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners consider information in a quarterly update of the 2011 and
2016 Special Purpose Local Option Sales Tax (SPLOST) Programs from Parks, Recreation and
Cultural Affairs, Transportation, Facilities, Public Safety, Public Services, Information
Technology, and the City of Austell.
Page 11 of 208
PRESENTATIONS
AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
1
To present certificate of recognition to McEachern High School's Girls Basketball
Team for winning the state championship.
Page 12 of 208
Agenda Item Number. 1
Cobb County Board of Commissioners
Lisa Cupid, Commissioner, District 4
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3311 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Lisa Cupid, Commissioner
This item has been electronically signed by:
Lisa Cupid, Commissioner, District 4
DATE:
April 26, 2016
PURPOSE
To present certificate of recognition to McEachern High School's Girls Basketball Team for
winning the state championship.
BACKGROUND
The McEachern Lady Indians defended their status as the GHSA Class AAAAAA Girls
Basketball Champions by defeating Tucker 71-51 in the 2016 State Championship Game,
capturing their fourth State Championship in five years. The team was led by head coach Phyllis
Arthur and assistant coaches Myra Camese, Cedra Potts, and Derricka Troup.
RECOMMENDATION
To present certificates of recognition to McEachern High School's Girls Basketball Team for
winning the state championship.
Page 13 of 208
Comm. Dist.
4
SUNTRUST PARK UPDATE
AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
1
To provide an update on the status of the SunTrust Park project to the Board of
Commissioners and the public.
Page 14 of 208
Agenda Item Number. 1
Cobb County
County Manager 's Office
David Hankerson, County Manager
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-2600 / fax: (770) 528-2606
TO:
Board of Commissioners
FROM:
David Hankerson, County Manager
This item has been electronically signed by:
David Hankerson, County Manager
DATE:
April 26, 2016
PURPOSE
To provide an update on the status of the SunTrust Park project to the Board of Commissioners
and the public.
BACKGROUND
The Board of Commissioners appointed the County Manager David Hankerson as the county
representative on the stadium project at the Board of Commissioners' meeting on July 8, 2014.
And, further directed the County Manager to provide an update during the second public
meeting of each month on the status of the project.
FUNDING
N/A
RECOMMENDATION
Board of Commissioners receive the County Manager's update on the SunTrust Park project.
Page 15 of 208
Comm. Dist.
PUBLIC COMMENT
(BEGINNING OF MEETING)
APRIL 26, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.
Page 16 of 208
CONSENT AGENDA
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
WATER SYSTEM AGENCY
Engineering
1
To approve a construction contract with D & H Construction Company for Karls Gate
Phase 2 Water Main Replacement, Program No. W2311.
2
To approve an agreement with Cecil Dale Lawrence related to the provision of
wastewater service to Atlanta West Campground and a three-party easement related
thereto.
3
To authorize creation of the Northwest Cobb Sewer Assessment Area.
Stormwater
4
To authorize Encroachment Agreements with Georgia Power Company and with CSX
Transportation, Inc. to encroach into their Rights of Way for the purpose of subsurface
testing for Olympic Industrial Drive Storm Drain Replacement, Program No. SW1696.
5
To authorize the acceptance of an existing storm drainage pipe located at 2374 Buckley
Court and authorize corresponding revision to the final plat for Flintshire Subdivision.
TRANSPORTATION AGENCY
Administration
6
To determine that circumstances are such that it is necessary to proceed with
condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et. seq.,
on two parcels on Hembree Road (Pope High School), Project No. E8030.
Airport
7
To approve the concept of an aviation park at Cobb County International Airport –
McCollum Field.
8
To approve Supplemental Agreement No. 1 to Work Order No. E4 with Michael Baker
International Inc. for completion of a Noise Study as part of the Master Plan
Update for Cobb County International Airport – McCollum Field, MIS Contract No.
000884.
Engineering
9
To approve an Encroachment Agreement with Atlanta Gas Light Company for
encroachment upon an existing utility easement located on Bob Callan Trunk Trail,
Phase 2, Segment A, at Rottenwood Creek, State P.I. No. 0010009, Cobb County
Page 17 of 208
Project No. TR474.
Transit
10
To approve the First Amendment to the Aging Subgrant Agreement with the Atlanta
Regional Commission for Federal Transit Administration Section 5310 New Freedom
Disabled Senior Transportation Voucher Program funding.
PUBLIC SERVICES AGENCY
Senior Services
11
To approve the 2016 Second Amendment Contract AG1608.2 between the Atlanta
Regional Commission and the Board of Commissioners/Senior Services for Title III-B,
C-1, C-2 & E, CBS, CBS-Respite, NSIP Federal, NSIP State, Alzheimer's, and ITCK
for the period of July 1, 2015 through June 30, 2016.
SUPPORT SERVICES AGENCY
Property Management
12
To approve a contract with Infax, Inc. for the purchase of a docket system for the
Magistrate Court, and authorize funding for associated in-house construction and
installation costs.
13
To approve Supplemental Agreement No. 1 to the contract with Controlled Access,
Inc., for additional security system upgrades and further interior renovations at the
Cobb County Building and the Cobb County Parking Decks.
PUBLIC SAFETY AGENCY
Police
14
To approve a Memorandum of Understanding/Agreement between Cobb County
Police Department and each participating City within Cobb County to allow the
operation of the Cobb Anti-Gang Enforcement Unit.
Fire & Emergency Services
15
To authorize the advertisement and acceptance of sealed bids from interested
manufacturers regarding the proposed purchase of apparatus radio and intercom
systems.
COMMUNITY DEVELOPMENT AGENCY
Planning
16
To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2
regarding a petition for annexation on 0.459 acre tract known as 5830 North Shore
Road in the City of Acworth.
COUNTY MANAGER
Page 18 of 208
17
To authorize the sale of surplus real property located at 1200 Barrett Parkway to
Franklin Land Associates, L.L.C., through the brokerage firm of McWhirter Realty
Partners.
FINANCE
18
To authorize the relocation of office space for all Community Development Block
Grant Programs to include but not limited to, Home Investments Partnerships
Program, and the Neighborhood Stabilization Program administration to 192
Anderson Street, Marietta, Georgia and approve a lease agreement for the Cobb
County CDBG Program Office with Crown Realty Group.
19
To authorize the award of Cobb Community Foundation grants.
20
To adopt a resolution adopting all budget amendments set forth in agenda items on this
date.
CLERK OF SUPERIOR COURT
21
To approve and authorize the appropriation of e-filing revenue to fund technological
improvements within the office of the Superior Court Clerk.
JUVENILE COURT
22
To authorize the grant application to the Criminal Justice Coordinating Council for an
Evidence Based Programs Grant to provide professional services and operating costs to
conduct the various programs at the Juvenile Court.
COUNTY CLERK
23
To approve the minutes of the following meetings:
April 11, 2016 - Special Called Meeting/Agenda Work Session
April 12, 2016 - Regular Meeting of the Board
April 19, 2016 - BOC Zoning Hearing (provided under separate cover)
MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary
documents by the appropriate County personnel.
Page 19 of 208
Agenda Item Number. 1
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To approve a construction contract with D & H Construction Company for Karls Gate Phase 2
Water Main Replacement, Program No. W2311.
BACKGROUND
The Karls Gate Drive area is currently served by 2½-inch PVC and 8-inch cast iron and transite
pipe water mains that are subject to periodic failure and ongoing repair demands. The proposed
project will address these deficiencies and bring the area up to current Water System
standards. The project includes abandoning the use of the existing water mains and replacement
with approximately 5,700 linear feet of 6-inch ductile iron pipe and 1,100 linear feet of 8-inch
ductile iron pipe along Princeton Lakes Drive and Karls Gate Drive to Little Willeo Road.
Bids for construction were received on March 24, 2016, and results of the bid were as
follows:
D & H Construction Company
G. S. Construction, Inc.
Steele & Associates, Inc.
$803,079.05
$803,410.88
$881,547.00
An additional bid was received which was found to be non-responsive.
Page 20 of 208
Comm. Dist.
2
Agenda Item Number. 1
FUNDING
Funding is available in the Water System’s CIP Budget as follows:
Transfer from:
Karls Gate Phase 2 Water Main Replacement
Preliminary Estimates
510-500-5754-8005
Asbestos/Cement Water Main Replacement
Preliminary Estimates
510-500-5754-8005
Total
Transfer to:
Karls Gate Phase 2 Water Main Replacement
Construction
510-500-5754-8260
Interest Expense on Retainage
510-500-5754-6613
Materials & Supplies
510-500-5754-8265
Contingency
510-500-5754-8810
Total
W2311-Z
$700,000.00
W2055-Z
$128,079.05
$828,079.05
W2311-C
W2311-A
W2311-M
W2311-T
$803,079.05
$ 4,000.00
$ 5,000.00
$ 16,000.00
$828,079.05
RECOMMENDATION
The Board of Commissioners approve a construction contract with D & H Construction
Company, in the amount of $803,079.05, for Karls Gate Phase 2 Water Main Replacement,
Program No. W2311; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
ATTACHMENTS
Map
Page 21 of 208
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Project: Karls Gate Water Main Replacement Phase 2
Program Number: W2311
Land Lot(s): As Shown
District(s): 1st, 16th
Commission District(s): 2
Page 22 of 208
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Location
Map
Agenda Item Number. 2
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To approve an agreement with Cecil Dale Lawrence related to the provision of wastewater
service to Atlanta West Campground and a three-party easement related thereto.
BACKGROUND
The Atlanta West Campground, owned and operated by Cecil Dale Lawrence, is located at 2420
Old Alabama Road, Austell. It is a viable business with improvements made periodically to
retain and attract customers. The property is currently served by an 8-inch gravity sewer that
connects directly into an extensive 60-inch interceptor. Flows from the interceptor are pumped
across the County by the Sweetwater Creek Pump Station, an out-dated facility, for treatment
and discharge. These facilities are all owned and operated by Cobb County. Construction of the
South Cobb Tunnel will ultimately allow for abandonment of the 60-inch interceptor and
pumping facility, resulting in substantial cost savings to the County. In order to accomplish this,
however, it is necessary to make provision for the wastewater flows generated by Atlanta West
Campground.
There is an existing Douglasville-Douglas County Water and Sewer Authority (DDCWSA)
sewer line located in reasonable proximity to the Campground property; however, because of its
elevation, only a portion of the Campground can be connected to the sewer by gravity flow. The
loss of anticipated revenue associated with rendering the remainder of the Campground
unusable is substantial, as would be the cost of acquisition of the sites for maintenance as
greenspace.
Page 23 of 208
Comm. Dist.
4
Agenda Item Number. 2
As an alternative, Mr. Lawrence has agreed to allow the construction of a small pump station
and force main to provide a connection of his entire site to the DDCWSA system. He is willing
to accept ownership of and responsibility for the system in exchange for compensation to offset
his long term operation, maintenance, and replacement costs. Through the terms of the
proposed agreement, the Water System proposes to pay Mr. Lawrence $125,000 in
exchange for his acceptance of the proposed pump station and force main, relieving Cobb
County of any responsibility associated therewith.
Further, Mr. Lawrence has agreed to grant Cobb County a temporary access easement to his
property as required for construction. In addition, a three-party easement among Cobb County
(Grantee); Real Property Investment Group, LLC and G-CASA, LLC (Grantor); and Cecil Dale
Lawrence (Intended Final Grantee) is proposed for the Water System to construct the
connection to the DDCWSA system on adjacent property and allow Mr. Lawrence to maintain it
as required after he takes ownership.
The cost to construct the pump station and force main is included in the Carroll Creek and
Sweetwater Creek Sewer Replacements project, Program No. S2061, which was approved by
the Board of Commissioners on February 10, 2015. No additional funding is needed for
construction. This work represents the final construction in the Water System’s multi-year effort
to upgrade its wastewater management system in the Sweetwater basin. A related
intergovernmental agreement with DDCWSA will be brought to the Board for consideration in
the near future.
FUNDING
Funding is available in the Water System's CIP Budget as follows:
Transfer from:
South Cobb Tunnel
Preliminary Estimates
580-500-6953-8005
S3017-Z
$125,000.00
Transfer to:
Carroll Creek and Sweetwater Creek Sewer Replacements
Easements and Right of Way
580-500-6953-8020
S2061-R
$125,000.00
RECOMMENDATION
The Board of Commissioners approve an agreement with Cecil Dale Lawrence related to the
provision of wastewater service to Atlanta West Campground, including payment in the amount
of $125,000.00, and a three-party easement related thereto; authorize the corresponding budget
transaction; and further authorize the Chairman to execute the necessary documents.
UNDER SEPARATE COVER
Agreement
Three-Party Easement
ATTACHMENTS
Map
Page 24 of 208
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Project: 2420 Old Alabama Road
Land Lot(s): 202, 257
District(s): 18
Commission District(s): 4
Description: Agreement with Cecil Dale Lawrence
Page 25 of 208
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Location
Map
Agenda Item Number. 3
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To authorize creation of the Northwest Cobb Sewer Assessment Area.
BACKGROUND
The Northwest Cobb Land Vulnerability Analysis, adopted by the Cobb County Board of
Commissioners in 2014, anticipates a commercial corridor along both sides of Cobb Parkway
from Cedarcrest Road to Bartow County. The subject area comprises a number of small parcels,
most of which have frontage on Cobb Parkway. In general terms, much of the development in
the area has been low intensity commercial in nature to date.
The 2014 study suggests that centralized sewer is needed to accommodate the level of activity
anticipated through the corridor. While there is no access from this area to Cobb County
wastewater treatment facilities, there is an intergovernmental agreement in place with Paulding
County to accept and treat wastewater flows generated in the corridor.
In order to serve the anticipated development most efficiently, it is proposed that a gravity sewer
line be constructed on each side of Cobb Parkway, connecting the downstream ends of these
lines to the existing interceptor that crosses under Cobb Parkway to the north of Cedarcrest
Road. The new facilities would be constructed by Cobb County, but costs would be recovered
through a special assessment to properties in the area as they connect to the system.
It is anticipated that the proposed sewers would cost on the order of $1.3 million to construct
and would serve approximately 80 acres. On the basis of these preliminary estimates, the
assessment would be $16,250 per acre. The actual assessment would be determined after costs
are finalized.
Page 26 of 208
Comm. Dist.
1
Agenda Item Number. 3
Should the Board of Commissioners authorize creation of the Northwest Cobb Sewer
Assessment Area, the Water System will procure preliminary engineering/design services for
the work and solicit bids for construction. Once firm pricing is available, approval will be
sought from the Board prior to initiation of construction.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners authorize the creation of the Northwest Cobb Sewer Assessment
Area.
ATTACHMENTS
Map
Page 27 of 208
BARTOW
COUNTY
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Project: Northwest Cobb Sewer Assessment Area
Program Number: TBD
Land Lot(s): 1, 2, 37
District(s): 20
Commission District(s): 1
Page 28 of 208
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Location
Map
Agenda Item Number. 4
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To authorize Encroachment Agreements with Georgia Power Company and with CSX
Transportation, Inc. to encroach into their Rights of Way for the purpose of subsurface testing
for Olympic Industrial Drive Storm Drain Replacement, Program No. SW1696.
BACKGROUND
The Water System is evaluating the feasibility of a major storm drainage system relocation in
the Olympic Industrial Drive area as a result of continuing deterioration of existing stormwater
management infrastructure. In order to generate data required to identify and evaluate
replacement strategies, soil borings at 21 locations along the 1,360-foot alignment are
proposed. The proposed alignment passes through properties controlled by Georgia Power and
CSX Transpotation near the intersection of Olympic Industrial Drive and Plant Atkinson Road.
Proposed encroachment agreements have been obtained from the two grantors, and have been
reviewed by County Legal staff. Although there will be no charge for the easement agreement
with Georgia Power Company, CSX Transportation will charge a fee of $6,250.00 for their
encroachment license and associated liability insurance. Should the project move forward as
anticipated, these instruments will also allow construction through the referenced properties.
Page 29 of 208
Comm. Dist.
2
Agenda Item Number. 4
FUNDING
Funding is available in the Water System's CIP Budget as follows:
Transfer from:
Stormwater Multi-year Budget
Drainage Contract R&M Service
510-500-5758-6496
SW9999-Z
$ 6,250.00
Transfer to:
Olympic Industrial Drive Storm Drain Replacement
Easement Acquisition
510-500-5758-8020
SW1696-R
$ 6,250.00
RECOMMENDATION
The Board of Commissioners authorize Encroachment Agreements with Georgia Power
Company at no cost and with CSX Transportation, Inc. at a cost of $6,250.00 to encroach into
their Rights of Way for the purpose of subsurface testing for Olympic Industrial Drive Storm
Drain Replacement, Program No. SW1696; authorize the corresponding budget transaction; and
further authorize the Chairman to execute the necessary documents.
UNDER SEPARATE COVER
CCWS GA. Power Encroachment Agreement
CCWS CSX Encroachment Agreement
ATTACHMENTS
Map
Page 30 of 208
4751
4712
901
4705
4716
4727
PoloLn
2369
960
4759
4720
2367
2865
2917
2856
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Ston 4853
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4898
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4781
4783
4784
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4765 4782
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2971
895
899
3021
3141
Ct
962
5211
5212
3111
896
898
963
1:4,800
Project: Olympic Industrial Drive Storm Drain Replacement
Land Lot(s): 899, 900
District(s): 17
Commission District(s): 2
Description: Encroachment Agreements with
Georgia Power Company and CSX Railroad
Page 31 of 208
*
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Location
Map
Agenda Item Number. 5
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To authorize the acceptance of an existing storm drainage pipe located at 2374 Buckley Court
and authorize corresponding revision to the final plat for Flintshire Subdivision.
BACKGROUND
Upon responding to a drainage inquiry at 2374 Buckley Court, it was discovered that the storm
drainage pipe at this address was not installed at its platted location. The platted storm drainage
easement is along the western property line, but the storm drainage pipe was actually installed
along the southern property line. It is thought that a field change was made during construction
and that the final plat was never re-recorded to reflect the change.
The Water System is not authorized to work on private property outside of the recorded
drainage easement and the storm drainage pipe at its current location was never formally
dedicated to Cobb County. The purpose of this agenda item is to correct this apparent
administrative oversight and accept the pipe at its current location.
Upon authorization by the Cobb County Board of Commissioners, the Water System will have
the final plat revised and re-recorded, and will perform the required maintenance on the existing
storm drainage line.
FUNDING
N/A
Page 32 of 208
Comm. Dist.
4
Agenda Item Number. 5
RECOMMENDATION
The Cobb County Board of Commissioners authorize the acceptance of an existing storm
drainage pipe, located at 2374 Buckley Court; authorize corresponding revision to the final plat
for Flintshire Subdivision; and further authorize the Chairman to execute the necessary
documents.
ATTACHMENTS
Map
Page 33 of 208
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Location of Storm Drainage Pipe
4600
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4546
2543 2541 2539 2537 2535 2533 2531 2529 2527 2525 2523
2521
2306
1:4,800
Project: 2374 Buckley Court
Land Lot(s): 1064
District(s): 19
Commission District(s): 4
Description: Acceptance of Existing Storm Drainage Pipe
Page 34 of 208
4790
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Location
Map
Agenda Item Number. 6
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To determine that circumstances are such that it is necessary to proceed with condemnation
proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et. seq., on two parcels on
Hembree Road (Pope High School), Project No. E8030.
BACKGROUND
Hembree Road (Pope High School) is an approved school zone safety and operational
improvements project in both the 2005 and 2011 SPLOST Transportation Improvements
Programs (TIPs). Project costs associated with engineering and right-of-way are being funded in
the 2011 SPLOST TIP, while construction costs will be funded in the 2005 SPLOST TIP.
The project consists of constructing a roundabout at the currently signalized intersection of
Hembree Road and Meadow Drive/Pope High School, with entering and exiting right-turn bypass lanes. The existing traffic signal will be removed during the roundabout construction.
Traffic circulation and pedestrian improvements on the school site are included to facilitate
roundabout traffic ingress and egress, and to improve pedestrian access on campus. The
Department and Cobb County School District (CCSD) coordinated efforts, in accordance with
the Working Protocol, in developing plans for this joint project.
Additional rights-of-way and easements are needed to construct this project. Right-of-Way
funding for this project is available in the 2011 SPLOST TIP Fund approved budget.
Negotiations with the property owners are ongoing; however, in order to ensure project
deadlines are met, the Department is requesting condemnation approval by the Board of
Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review
Committee, consisting of the Department’s Development Services, Right-of-Way and
Construction staff, and the County’s Legal personnel, recommend condemnation actions be
filed.
Page 35 of 208
Comm. Dist.
3
Agenda Item Number. 6
Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A.
§32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking
method. It is appropriate for the County to use this method for reasons including, but not limited
to, a desire for judicial ascertainment of all issues pertaining to the acquisition.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners determine that circumstances are such that it is necessary to
proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et
seq.; authorize the commencement of condemnation proceedings on two parcels on Hembree
Road (Pope High School), Project No. E8030; adopt Resolutions and Orders in form
substantially similar to the attached, and as approved by the County Attorney’s Office; and
further authorize the Chairman to execute the necessary documents.
ATTACHMENTS
Location Map
Resolutions and Attachments 1 for Parcels 5 and 8
Page 36 of 208
Page 37 of 208
Page 38 of 208
Page 39 of 208
Page 40 of 208
Page 41 of 208
Agenda Item Number. 7
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
Eddie Canon, P.A.R.K.S. Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
DATE:
April 26, 2016
PURPOSE
To approve the concept of an aviation park at Cobb County International Airport – McCollum
Field.
BACKGROUND
The Town Center Community Improvement District (TCCID) has proposed to construct an
aviation park on Cobb County International Airport – McCollum Field (Airport) property,
located at the corner of Barrett Lakes Boulevard and Cobb Place Boulevard. The approximate
three acre park will serve as an observation area for the public to view aircraft landing and
taking off, and will also serve as a trailhead for Noonday Creek Trail.
As this project is located within the TCCID, the TCCID will secure 100 percent of the design
and construction costs for development of the proposed aviation park through a combination of
TCCID allocated funding and philanthropic contributions to the Town Center Community
Alliance. Once completed, the Cobb County P.A.R.K.S. Department will maintain the park.
The Federal Aviation Administration has studied and approved this proposed non-aviation use
of Airport property with respect to its effect on the safe and efficient use of the Airport and the
safety of persons and property on the ground.
The Department recommends approval of the concept of an aviation park at the Airport. Once
the TCCID has developed a final concept design, the Department will present an agenda item to
the Board of Commissioners for approval to proceed with the project. The Department will then
begin to develop the necessary agreements for construction and operation of the aviation park to
Page 42 of 208
Comm. Dist.
1
Agenda Item Number. 7
be presented to the Board for approval.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve the concept of an aviation park at Cobb County
International Airport – McCollum Field.
ATTACHMENTS
Location Map
Preliminary Park Layout
Page 43 of 208
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Department of Transportation
DATE:
April 26, 2016
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Page 44 of 208
Page 45 of 208
Agenda Item Number. 8
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
Comm. Dist.
1
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve Supplemental Agreement No. 1 to Work Order No. E4 with Michael Baker International Inc. for
completion of a Noise Study as part of the Master Plan Update for Cobb County International Airport –
McCollum Field, MIS Contract No. 000884.
BACKGROUND
On May 26, 2015, the Board of Commissioners approved Work Order No. E4 with The LPA Group, Inc., in an
amount not to exceed $167,057.00, for a Master Plan Update for Cobb County International Airport –
McCollum Field (Airport).
On September 22, 2015, the Board authorized the acceptance of the assignment of the capital improvement
projects services Agreement with The LPA Group, Inc., to Michael Baker International, Inc.
To appropriately plan for the future development of the Airport in accordance with the Board’s vision
of accommodating both community and business aircraft, it is necessary to update the current Master Plan,
which was initiated in 2006. The update will include forecasting the future anticipated types and number
of housed aircraft and runway operations at the Airport. An evaluation of this forecast will identify the Federal
Aviation Administration (FAA) standards that will be applied to future development.
Based on discussions with the State of Georgia Division of Aviation (State), it was determined that completion
of a noise study would provide useful information for the Board in determining potential noise impacts of any
future improvements. The State has confirmed that a noise study would be eligible for reimbursement in a
future federal grant.
Page 46 of 208
Agenda Item Number. 8
The Department requests approval of Supplemental Agreement No. 1 to Work Order No. E4 with Michael
Baker International, Inc., in an amount not to exceed $15,390.00, for completion of a noise study. The cost of
this study will be 90 percent reimbursable from an anticipated future FAA grant. The required 10 percent local
match of $1,539.00 is available in the Airport Division’s FY16 Operating Budget Fund Balance Reserve
account.
FUNDING
Available in the Grant Fund with the following interfund transfer from the Airport Division's approved
FY16 Operating Budget and appropriation of anticipated Federal Aviation Administration Grant funding
for consulting fees:
Transfer from:
010-050-0720-0720-8852 (Airport Fund Balance)
$ 1,539.00
Transfer to:
270-050-F010-F010-6312 (Consulting Svcs.)
$ 1,539.00
Increase Revenue:
270-050-F010-F010-4421 (FAA Revenue)
$13,851.00
Increase Expenditure:
270-050-F010-F010-6312 (Consulting Svcs.)
$13,851.00
Increase GAE 270052615606:
270-050-F010-F010-6312 (Consulting Svcs.)
$15,390.00
RECOMMENDATION
The Board of Commissioners approve Supplemental Agreement No. 1 to Work Order No. E4 with Michael
Baker International, Inc., in an amount not to exceed $15,390.00, for completion of a Noise Study as part of the
Master Plan Update for Cobb County International Airport – McCollum Field, MIS Contract No. 000884;
authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary
documents.
Page 47 of 208
Agenda Item Number. 9
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve an Encroachment Agreement with Atlanta Gas Light Company for encroachment
upon an existing utility easement located on Bob Callan Trunk Trail, Phase 2, Segment A, at
Rottenwood Creek, State P.I. No. 0010009, Cobb County Project No. TR474.
BACKGROUND
Bob Callan Trunk Trail, Phase 2, Segment A, is an approved project in the Atlanta Regional
Commission (ARC) PLAN 2040 Regional Transportation Plan, designated as State P.I. No.
0010009 and ARC Project No. CO-446.
Phase 2 of this multi-use trail project was initiated by the Cumberland Community Improvement
District as a single project to provide an extension of the existing network of trails in the
Cumberland area. This project will add a ten-foot wide multi-use trail from Interstate North
Parkway to Terrell Mill Road, for a distance of 2.1 miles.
On July 3, 2013, the Georgia Department of Transportation (GDOT) approved a revised concept
for the separation of Phase 2 into two segments. Segment A begins at the existing Bob Callan
Trailhead on Interstate North Parkway, and ends at the Interstate North Parkway crossing of
Rottenwood Creek. Segment B will continue along Rottenwood Creek, extending to Terrell Mill
Road. Segment A retained the original State P.I. No. 0010009, while Segment B was designated
as State P.I. No. 0012808.
As a result of the construction of the multi-use trail project, some improvements will encroach
upon the Atlanta Gas Light Company permanent easement; therefore, an agreement must be
entered into by both parties for the encroachment.
The Encroachment Agreement with Atlanta Gas Light Company has been reviewed by the
County Attorney’s Office.
Page 48 of 208
Comm. Dist.
2
Agenda Item Number. 9
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve an Encroachment Agreement with Atlanta Gas Light
Company for encroachment upon an existing utility easement located on Bob Callan Trunk
Trail, Phase 2, Segment A, at Rottenwood Creek, State P.I. No. 0010009, Cobb County Project
No. TR474; and authorize the Chairman to execute the necessary documents, in a form
substantially similar to the attached and as approved by the County Attorney’s Office.
ATTACHMENTS
Location Map
Encroachment Agreement with Atlanta Gas Light Company
Page 49 of 208
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Page 50 of 208
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Page 51 of 208
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Page 56 of 208
Agenda Item Number. 10
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve the First Amendment to the Aging Subgrant Agreement with the Atlanta Regional
Commission for Federal Transit Administration Section 5310 New Freedom Disabled Senior
Transportation Voucher Program funding.
BACKGROUND
The Section 5310 Program for Enhanced Mobility of Seniors and Persons with Disabilities is a
transit program which was revised under the Moving Ahead for Progress in the 21st Century
Act (MAP-21), the prior federal transportation legislation. This formula-based program, which
has been continued under the Fixing America's Surface Transportation (FAST) Act, is intended
to enhance mobility for seniors and persons with disabilities by providing funds for programs to
serve the special needs of transit-dependent populations beyond traditional public transportation
services and Americans with Disabilities Act (ADA) complementary Paratransit services.
The program stipulates that in urbanized areas with more than 200,000 residents, the Chief
Executive Officer of the State must designate one or more public bodies to be the recipient(s) of
certain Federal Transit Administration (FTA) funds. The Governor of the State of Georgia has
designated the State Department of Human Services (DHS) as the designated recipient of
Section 5310 Program funds for the State of Georgia. The Metropolitan Atlanta Rapid Transit
Authority (MARTA) was the former designated recipient for Section 5317 New Freedom
Program funds, which has now been incorporated into the Section 5310 Program. DHS has
contracted with the Atlanta Regional Commission (ARC) to administer and manage the funds in
the Atlanta metropolitan area.
Page 57 of 208
Comm. Dist.
All
Agenda Item Number. 10
On February 26, 2008, the Board of Commissioners approved a Subgrant Agreement with
MARTA for FTA New Freedom Disabled Senior Transportation Voucher Program funding, in
the amount of $650,000.00.
On May 12, 2009, the Board approved Amendment No. 1 to the Subgrant Agreement with
MARTA for a revision to the FTA New Freedom Disabled Senior Transportation Voucher
Program, which increased the total annual voucher allotment for certain program participants.
On April 9, 2013, the Board approved Amendment No. 2 to the Subgrant Agreement with
MARTA for the FTA New Freedom Disabled Senior Transportation Voucher Program,
which increased funding in the amount of $243,190.00.
On October 13, 2015, the Board approved the Aging Subgrant Agreement with ARC, in an
amount not to exceed $115,000.00, for FTA Section 5310 New Freedom Disabled Senior
Transportation Voucher Program funding. The Board also authorized an increase of the annual
program participant allotment to $1,800.00, with a maximum of $3,600.00, for chronic
condition cases.
The Department has recently been granted an extension to the current June 30, 2016 expiration
date of the Aging Subgrant Agreement with ARC to allow more time to expend remaining funds
and to implement recently approved changes in delivery of the program. The Department
recommends approval of the First Amendment to the Aging Subgrant Agreement with ARC,
which will extend the expiration date to December 31, 2016.
The First Amendment to the Aging Subgrant Agreement with ARC has been reviewed by the
County Attorney's Office.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve the First Amendment to the Aging Subgrant Agreement
with the Atlanta Regional Commission (ARC) for Federal Transit Administration (FTA) Section
5310 New Freedom Disabled Senior Transportation Voucher Program funding, a no cost time
extension of the expiration date to December 31, 2016; and authorize the Chairman to execute
the necessary documents, in a form substantially similar to those provided under separate cover
and as approved by the County Attorney's Office.
ATTACHMENTS
First Amendment of Aging Subgrant Agreement with the Atlanta Regional Commission
Page 58 of 208
Page 59 of 208
Agenda Item Number. 11
Cobb County Senior Services
Jessica Gill, Director
P.O. Box 649
Marietta, Georgia 30061-0649
(770) 528-5355 / fax: (770) 528-5378
TO:
David Hankerson, County Manager
FROM:
Jessica Gill, Director
This item has been electronically signed by:
Jessica Gill, Director
Jackie R. McMorris, Director of Public Services
DATE:
April 26, 2016
PURPOSE
To approve the 2016 Second Amendment Contract AG1608.2 between the Atlanta Regional
Commission and the Board of Commissioners/Senior Services for Title III-B, C-1, C-2 & E,
CBS, CBS-Respite, NSIP Federal, NSIP State, Alzheimer's, and ITCK for the period of July 1,
2015 through June 30, 2016.
BACKGROUND
This is the second amendment to the annual contract approved by the Board of Commissioners
on August 11, 2015, and is part of the four-year proposal approved on November 9, 2010. These
grants are provided through the Atlanta Regional Commission and the Georgia Department of
Human Services to assist with funding of services for the elderly citizens of Cobb County. Each
year, the Atlanta Regional Commission and the Georgia Department of Human Services
evaluate remaining funds that have not been utilized by designated counties. When there are
remaining grant funds, the Atlanta Regional Commission will offer it to current contracted
counties for expenditure by June 30, 2016. Cobb Senior Services will receive $71,297.00 in
overall funding consisting of $60,000.00 from the Atlanta Regional Commission and
$11,297.00 from voluntary client contributions.
IMPACT STATEMENT
With the Board of Commissioners' approval of the second amendment to the annual contract,
the required County local match for the State Fiscal Year (SFY) 2016 Grant will increase by
$3,600.00, from $93,604.00 to $97,204.00 as a result of the additional $71,297.00 in funding to
Cobb Senior Services. The additional $3,600.00 local match has been identified in the approved
Senior Services SFY 2016 budget.
Page 60 of 208
Comm. Dist.
All
Agenda Item Number. 11
FUNDING
Funding is available with a transfer from Senior Services’ Standard Reserves in the General
Fund to the Senior Services Grant Fund and an appropriation of additional ARC funds in the
Senior Services Grant Fund as follows:
Transfer
From:
Transfer to:
010-300-0060-8818
(Senior Services GF Reserves)
$3,600.00
010-300-0060-6594
(Senior Services GF Transfers Out)
Increase Revenue:
Increase Expenditure:
277-300-F011-4960
(General Fund Match)
277-300-F011-Various
(ARC Additional Revenue)
277-300-F011-Various
(Senior Services Grant Expenses)
Original Grant Allocation
First Amendment Increase
Second Amendment Increase
Updated Grant allocation
$3,600.00
$3,600.00
$67,697.00
$71,297.00
$1,576,566.00
$19,926.00
$71,297.00
$1,667,789.00
RECOMMENDATION
To approve the 2016 Second Amendment Contract AG1608.2 between the Atlanta Regional
Commission and the Board of Commissioners/Senior Services for Title III-B, C-1, C-2 & E,
CBS, CBS-Respite, NSIP Federal, NSIP State, Alzheimer's, and ITCK for the period of July 1,
2015 through June 30, 2016; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
ATTACHMENTS
Second Amendment of Aging Subgrant Agreement
Page 61 of 208
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Page 64 of 208
Agenda Item Number. 12
Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Sharon Stanley, Director of Information Services
Chief Judge Joyette Holmes, Magistrate Court
This item has been electronically signed by:
John A. Reida, Director
Joyette M. Holmes, Chief Magistrate - Cobb Judicial Circuit
Sharon A. Stanley, Director
DATE:
April 26, 2016
PURPOSE
To approve a contract with Infax, Inc. for the purchase of a docket system for the Magistrate Court,
and authorize funding for associated in-house construction and installation costs.
BACKGROUND
The Magistrate Court has requested that an electronic docket system be installed in the current
court facilities. This was initially partially funded in FY15 with the balance to be funded in
FY16. The Magistrate Court requested that the FY15 portion be “reserved” to be utilized with
the current funding, as both years’ funding are required. The electronic docket system will make
access to the court by the citizens more efficient and manageable.
Infax, Inc. provided a price of $26,735.00 for all materials of the docket system. Infax, Inc., has
been determined by the Magistrate Court, Information Services, and the Purchasing Department
to be a sole source to properly interact with the court’s current technology applications and
match that of the other courts.
In addition to the equipment purchase, some construction and installation will be required to be
performed by in-house Property Management crews. Procurement of materials necessary for the
installation will be handled through the Purchasing Department.
Infax, Inc. Contract
Installation Materials
Total Project Budget
$26,735.00
$ 8,265.00
$35,000.00
Page 65 of 208
Comm. Dist.
1,2,3,4
Agenda Item Number. 12
FUNDING
Funding is available with a fund balance appropriation in the General Fund and a transfer from
Magistrate Court to Property Management as follows:
Increase Revenue:
010-014-0140-4980 (GF Fund Balance Appr.)
Increase Expenditure: 010-110-3640-8410 (Communication Eqpt.)
$17,500.00
$17,500.00
Transfer from:
Transfer to:
$17,500.00
$17,500.00
010-185-8861-8675 (Magistrate Court)
010-110-3640-8410 (Communication Eqpt.)
RECOMMENDATION
The Board of Commissioners authorize the additional appropriation of $17,500.00; approve a
contract with Infax, Inc., in the amount of $26,735.00, for the purchase of a docket system for
the Magistrate Court, located at 185 Roswell Street, Marietta; authorize funding for associated
in-house construction and installation costs, in an amount not to exceed $8,265.00; and
authorize the corresponding budget transactions.
Page 66 of 208
Agenda Item Number. 13
Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Neil Warren, Sheriff's Office
Sam Heaton, Director of Public Safety
This item has been electronically signed by:
John A. Reida, Director
Neil Warren, Sheriff
Sam Heaton, Director of Public Safety
DATE:
April 26, 2016
PURPOSE
To approve Supplemental Agreement No. 1 to the contract with Controlled Access, Inc., for
additional security system upgrades and further interior renovations at the Cobb County
Building and the Cobb County Parking Decks.
BACKGROUND
In early 2015, the County Manager formed a security assessment working group to review risks
and security needs on behalf of the public and employees conducting business at the Cobb
County Building (CCB). The Sheriff’s Office and the Department of Public Safety completed an
assessment and provided guidance for upgrading security for the Cobb County Building, located
at 100 Cherokee Street, the Cobb County Parking Deck, located at 115 Waddell Street, the
Lawrence Street Parking Deck, located at 191 Lawrence Street, and the Juvenile Court (former
Superior Court North) Parking Deck, located at 30 Waddell St.
On June 9, 2015, the Board of Commissioners authorized security system upgrades, in the
amount of $1,221,590.00, at the above listed buildings, including funding to support three
additional Sheriff's personnel, the purchase of one Sheriff patrol car and a $50,000.00 allowance
for the relocation of the Purchasing Department.
Page 67 of 208
Comm. Dist.
All
Agenda Item Number. 13
On March 22, 2016, the Board of Commissioners approved a contract with Controlled Access,
Inc., in the amount of $497,000.00, for security system upgrades and interior construction
services, with the understanding that future phases of construction will be forthcoming.
On March 24, 2016, in preparation for commencement of the work, the
performed a subsequent on-site review with Property Management. It was
further security measures were needed, especially in the parking decks,
resolution and improved image capabilities for the 83 original cameras due
conditions. The additional items include:
14 Code Blue Emergency Call Stations for the CCB deck (2 per floor)
90 additional cameras for all three parking decks
4 panoramic cameras for the Lawrence St and Juvenile Ct decks
Upgrades to 83 original cameras and servers to support add'l cameras
Total Supplemental Agreement No 1:
Sheriff's Office
determined that
including higher
to the low light
$ 40,000.00
$ 235,000.00
$ 14,000.00
$ 31,575.00
$ 320,575.00
The increased requirements were reviewed by Property Management, the Sheriff's Office,
Public Safety, and the County Manager's office. Pricing was provided by the contractor,
Controlled Access, Inc., pursuant to the terms of the contract. Thirty additional calendar days
will be required to perform the supplemental work. The contractor's adjusted contract amount is
as follows:
Controlled Access, Inc. Contract Summary:
Original Contract (Controlled Access, Inc.)
Supplemental Agreement No 1
Adjusted Contract Amount
$ 497,000.00
$ 320,575.00
$ 817,575.00
It is anticipated that one more phase of work still in the design stage is forthcoming. This will
include security and card access requirements for the Cobb County Building 3rd floor as well as
a revolving security door for additional employee access to the building. The 3rd floor
security, as well as certain security access equipment associated with the revolving door, will
be handled later as a subsequent Supplemental Agreement No. 2 to the contract with Controlled
Access, Inc. The revolving door itself and its associated construction work will be separately
procured through the Purchasing Department and contracted directly to the successful vendor.
The total project budget is indicated below with this additional work being funded by the
$218,775.00 Construction Contingency and Future Phases portion.
Three additional Sheriff’s Deputies
One patrol car
Bridging Architect
Controlled Access, Inc. contract
Purchasing Relocation
Construction Contingency allowance
Total Project Budget
$ 52,090.00
$ 45,000.00
$ 38,150.00
$ 817,575.00
$ 50,000.00
$ 218,775.00
$1,221,590.00
Page 68 of 208
Agenda Item Number. 13
FUNDING
Funding is available with the following budget transfer:
Transfer from:
Transfer to:
380-450-4599-8005 (Preliminary Estimate)
380-450-4599-8110 (Reno of Bldgs & Struct)
Increase GAE 450380032216708
$320,575.00
$320,575.00
$320,575.00
RECOMMENDATION
The Board of Commissioners approve Supplemental Agreement No. 1, in the amount of
$320,575.00, and 30 additional calendar days, for additional security system upgrades at the
Cobb County Building, located at 100 Cherokee Street, the Cobb County Parking Deck, located
at 115 Waddell Street, the Lawrence Street Parking Deck, located at 191 Lawrence Street, and
the Juvenile Court (former Superior Court North) Parking Deck, located at 30 Waddell Street;
authorize the corresponding budget transactions; and further authorize the Chairman to execute
the necessary documents.
Page 69 of 208
Agenda Item Number. 14
Cobb County Police Department
John R. Houser, Police Chief
140 North Marietta Parkway
Marietta, Georgia 30060-1454
TO:
David Hankerson, County Manager
FROM:
John R. Houser, Police Chief
Sam Heaton, Director of Public Safety
This item has been electronically signed by:
John R. Houser, Police Chief
Sam Heaton, Director of Public Safety
DATE:
April 26, 2016
PURPOSE
To approve a Memorandum of Understanding/Agreement between Cobb County Police
Department and each participating City within Cobb County to allow the operation of the Cobb
Anti-Gang Enforcement Unit.
BACKGROUND
The Cobb Anti-Gang Enforcement (CAGE) Unit will be a division of the MCS/Organized
Crime Unit and will be comprised of officers from the Cobb County Police Department and
various participating law enforcement agencies located within unincorporated Cobb County.
A Memorandum of Understanding/Agreement between Cobb County Police Department and
each participating City will enable the Cobb County Police Chief to swear in municipal police
officers assigned to the Organized Crime Anti-Gang Unit. These officers will have powers of
arrest in all areas of Cobb County, which includes all municipalities and unincorporated areas of
Cobb County.
IMPACT STATEMENT
FUNDING
N/A
Page 70 of 208
Comm. Dist.
All
Agenda Item Number. 14
RECOMMENDATION
The Board of Commissioners approve the Memorandum of Understanding/Agreement between
Cobb County Police Department and each participating City within Cobb County to allow the
operation of the Cobb Anti-Gang Enforcement Unit, and authorize the Chief of Police to
execute the necessary documents.
ATTACHMENTS
MOU Cobb Anti-Gang Enforcement with Participating City
Page 71 of 208
Page 72 of 208
Page 73 of 208
Agenda Item Number. 15
Cobb County
Fire & Emergency Services
Randy Crider, Fire Chief
1595 County Services Pkwy
Marietta, Georgia 30008-4021
TO:
David Hankerson, County Manager
FROM:
Sam D. Heaton, Public Safety Director
Randy Crider, Fire Chief
This item has been electronically signed by:
Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety
DATE:
April 26, 2016
PURPOSE
To authorize the advertisement and acceptance of sealed bids from interested manufacturers
regarding the proposed purchase of apparatus radio and intercom systems.
BACKGROUND
While all Cobb Fire & Emergency Services apparatus siren systems fall within limits set by the
National Fire Protection Association (NFPA), there have been a number of cases where
personnel have filed Workers Compensation claims with Cobb County for diagnosed hearing
loss.
CCFES wishes to solicit sealed bids from interested manufacturers for this purchase on existing
apparatus which do not have these systems already installed. The purchase of these systems
would limit exposure to this occupational hazard, enhance communications within the cabs of
these vehicles, minimize hearing loss, and fall within recent industry best practices. Such
systems also enhance clearer communications between crew members and dispatch when riding
in the cab.
FUNDING
CCFES will bring forth a subsequent agenda item when bids are unsealed and evaluated for cost
and adherence to bid specifications set forth.
RECOMMENDATION
The Board of Commissioners authorize the advertisement and acceptance of sealed bids from
interested manufacturers regarding the proposed purchase of apparatus radio and intercom systems.
Page 74 of 208
Comm. Dist.
All
Agenda Item Number. 16
Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126
TO:
David Hankerson, County Manager
FROM:
Dana R. Johnson, AICP, Director
This item has been electronically signed by:
Dana R. Johnson, AICP, Director
DATE:
April 26, 2016
PURPOSE
To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a
petition for annexation on 0.459 acre tract known as 5830 North Shore Road in the City of
Acworth.
BACKGROUND
On July 27, 2004, the Board of Commissioners entered into intergovernmental agreements with
each of Cobb’s municipalities. The agreements serve as the land use dispute resolution process
required by HB 489. Per the intergovernmental agreements with the Cities of Acworth,
Kennesaw, Marietta, Powder Springs, Smyrna, and Austell, the Board of Commissioners must
adopt annexation responses by the County in order to be valid. On September 1, 2007, HB 2,
which enacts a binding dispute-resolution process, became effective.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners adopt annexation response per HB 489 Intergovernmental
Agreement and HB 2 regarding a petition for annexation Land Lot 074, 20th District, parcel
00240, 2nd Section located on 0.459 acre tract known as 5830 North Shore Road City of
Acworth.
ATTACHMENTS
BOC Response to the City of Acworth 5830 North Shore Road
Area Map
Page 75 of 208
Comm. Dist.
1
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Page 84 of 208
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Agenda Item Number. 17
Cobb County
County Manager 's Office
David Hankerson, County Manager
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-2600 / fax: (770) 528-2606
TO:
Board of Commissioners
FROM:
David Hankerson, County Manager
This item has been electronically signed by:
David Hankerson, County Manager
DATE:
April 26, 2016
PURPOSE
To authorize the sale of surplus real property located at 1200 Barrett Parkway to Franklin Land
Associates, L.L.C., through the brokerage firm of McWhirter Realty Partners.
BACKGROUND
On March 13, 2012 the Board of Commissioners authorized the Property Advisory Commission
to negotiate the scope, fee and contract terms and conditions for commercial brokerage services
related to the lease and sale of various county owned properties no longer required for county
purposes.
On March 27, 2013, the Board approved a contract for such brokerage services with McWhirter
Realty Partners. On April 11, 2012, a Brokerage Agreement was entered into with McWhirter
Realty Corporation, d.b.a. McWhirter Realty Partners, upon terms and conditions recommended
by the Property Advisory Commission, as negotiated with the assistance of the County
Attorney's Office and approved by the Board.
The property located at 1200 Barrett Parkway, in Kennesaw was acquired as part of a 2005
SPLOST Project, D4010, associated with improvements to Barrett Parkway at Highway 41.
On February 17, 2015, the Property Advisory Commission determined that this property was no
longer required for County purposes and recommended to the Board that the property be
declared be surplus. On March 10, 2015, the Board declared the property surplus and authorized
its sale through McWhirter Realty Partners.
Page 85 of 208
Comm. Dist.
4
Agenda Item Number. 17
An offer to purchase this property pursuant to an Agreement for Purchase and Sale ("Offer"), for
One Million One Hundred and Twenty Thousand Dollars ($1,120,000.00), was submitted by
Franklin Land Associates L.L.C., through McWhirter Realty Partners. The Offer is contingent
upon acceptable property inspections by the buyer within a one hundred and fifty (150) day due
diligence period. The buyer has the option to extend the due diligence period for three (3)
successive thirty (30) day periods upon the payment of additional non-refundable earnest
money. A commission of 5% of the purchase price ($56,000) is payable to McWhirter Realty
Partners upon closing this transaction. It is recommended that this property be sold to Franklin
Land Associates L.L.C, pursuant to the terms of the Offer, as modified.
FUNDING
Increase Revenues in 2005 SPLOST Fund:
340-050-7504-D401-4944-D0410-A
Increase Revenues in the General Fund: 010-014-0140-4944
$455,000
$609,000
RECOMMENDATION
The Board of Commissioners authorize the sale of surplus property located at 1200 Barrett
Parkway to the Franklin Land Associates L.L.C., for the price of $1,120,000.00, through the
brokerage firm of McWhirter Realty Partners, pursuant to the terms of the Agreement for
Purchase and Sale; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
ATTACHMENTS
Agreement for Purchase and Sale
GIS Map
Page 86 of 208
Page 87 of 208
Page 88 of 208
Page 89 of 208
Page 90 of 208
Page 91 of 208
Page 92 of 208
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Page 94 of 208
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Page 97 of 208
1200 Barrett Pwy
0.1
0
WGS_1984_Web_Mercator_Auxiliary_Sphere
© Cobb County Georgia
0.04
0.1 Miles
Page 98 of 208
This map is a user generated static output from an
Internet mapping site and is for reference only. Data
layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Map Notes:
1: 2,400
Agenda Item Number. 18
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To authorize the relocation of office space for all Community Development Block Grant
Programs to include but not limited to, Home Investments Partnerships Program, and the
Neighborhood Stabilization Program administration to 192 Anderson Street, Marietta, Georgia
and approve a lease agreement for the Cobb County CDBG Program Office with Crown Realty
Group.
BACKGROUND
Since January 1, 2011, the CDBG Program Office has been located at 121 Haynes Street,
Marietta, Georgia. The County has requested to utilize this facility to house County staff. As
such, the provision of administrative services for the CDBG, CSBG, JAG, HOME, NSP and
other federal and state grant programs will be relocated to 192 Anderson Street, Marietta,
Georgia.
The CDBG Program Office will occupy 3,833 square feet of office space at this location at the
annual rental rate of $60,000.00 or $5,000.00 per month for Year 1, $67,115.83 or $5,592.99
per month in Year 2 and $69,129.31 or $5,760.76 in Year 3. The lease period will commence
on May 1, 2016 and expire on April 30, 2019.
IMPACT STATEMENT
The County will be reimbursed, not to exceed grant administrative caps, from federal and state
grants for the rental costs of the office space at 192 Anderson Street, Marietta, Georgia. These
reimbursements will be made after all grant administrative fees (fixed price compensation) as
detailed in the contract agreement between Cobb County and WFN Inc have been paid. One of
the provisions of the current contract agreement is that Cobb County provide facilities,
equipment, and office supplies needed by the Contractor to administer the grant programs.
Page 99 of 208
Comm. Dist.
All
Agenda Item Number. 18
FUNDING
Funding for the remainder of the FY2016 will be available with the following appropriation:
Increase: 010-014-0140-4960 (Interfund transfer)
Increase: 010-014-0140-6971 (Lease Payments)
$25,000.00
$25,000.00
Future year funding will be included in subsequent budgets.
Reimbursements from CDBG will be made from various CDBG administrative units as
available.
RECOMMENDATION
The Board of Commissioners authorize the relocation of office space for all Community
Development Block Grant Programs to include but not limited to Home Investments
Partnerships Program, and the Neighborhood Stabilization Program administration to 192
Anderson Street, Marietta, Georgia; approve a lease agreement for the Cobb County CDBG
Program Office with Crown Realty Group in the amounts of $60,000 for Year 1, $67,115.83 for
Year 2, and $66,129.31 for Year 3; authorize the corresponding budget transfers; and further
authorize the Chairman to execute the necessary documents.
Under Separate Cover
CDBG Lease
Page 100 of 208
Agenda Item Number. 19
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To authorize the award of Cobb Community Foundation grants.
BACKGROUND
At the November 24, 2015 BOC meeting the Board of Commissioners approved the
appropriation from reserves $250,000.00 for Community Impact Grants (CIG) to be managed
through the Cobb Community Foundation (CCF). CCF was also allocated $35,000.00 for
administrative cost for this program.
The CIG program provides funds to selected non-profit organizations to support programs and
projects that create Quality of Life in Cobb County through Cobb County nonprofit
organizations that deliver human services, inspire education opportunities, promote and develop
cultural arts, create health initiatives, improve the well-being of vulnerable populations, improve
community livability and make an environmental impact to citizens in Cobb County. These
awards are made in increments from $5,000.00 and $10,000.00 dollars.
This is the second year in which CCF has managed the Community Impact Grant program on
behalf of the County. Year 1 of this program had all grant dollars distributed up front when
formally awarded by CCF. Invoices were then submitted back to CCF for compliance review
which was conducted by CCF, county staff and an independent CPA. All grantees were found
compliant with one grantee returning $1,115,00 back to the County for unspent funds. Year 2 of
this grant will distribute monies on a reimbursement basis only. Grantees will submit invoices
to CCF who will review for compliance and then distribute grant funds accordingly. At the end
of this program year County staff will once again review all awards as well as an independent
CPA hired by CCF.
Page 101 of 208
Comm. Dist.
All
Agenda Item Number. 19
FUNDING
The funding will be transferred from General Fund Reserves to the Cobb Community
Foundation grant unit as follows:
Transfer
from:
Transfer to:
010-015-0145-8852 (Reserves Grant Administration)
$ 35,000.00
010-015-0145-8852 (Reserves Community Impact Grants)
$250,000.00
010-265-0164-6574 (Contribution - Grant Administration)
$ 35,000.00
010-265-0164-6574 (Contribution - Community Impact
Grants)
$250,000.00
RECOMMENDATION
The Board of Commissioners approve the Intergovernmental Agreement with Cobb Community
Foundation for the administration if the Capital Improvement Grants, approve the grant list for
the 2016 Community Impact Grant awards; authorize the corresponding budget transfers;
and further authorize the Chairman to execute the necessary documents.
Under Separate Cover
Grantee Award List
ATTACHMENTS
Intergovernmental Agreement
Page 102 of 208
STATE OF GEORGIA
COUNTY OF COBB
AGREEMENT BY AND BETWEEN
COBB COUNTY BOARD OF COMMISSIONERS
AND COBB COMMUNITY FOUNDATION
This Agreement effective the 1st day of April, 2016, by and between COBB COUNTY BOARD
OF COMMISSIONERS, a political subdivision of the State of Georgia, (hereinafter referred to as
the COUNTY) and Cobb Community Foundation, a non-profit corporation incorporated and duly
licensed to conduct business in the State of Georgia acting by and through its duly elected Board
of Directors, having its principal office located at 240 Interstate North Parkway, Atlanta, Georgia
30039 (hereinafter referred to as CCF).
WITNESSETH THAT:
WHEREAS, the COUNTY provides funds to selected non-profit organizations to support programs
and projects that create Quality of Life in Cobb County through Cobb County nonprofit organizations
that deliver human services, inspire education opportunities, promote and develop cultural arts, create
health initiatives, improve the well-being of vulnerable populations, improve community livability and
make an environmental impact to citizens in Cobb County;
WHEREAS, CCF provides such services within the jurisdiction of Cobb County and the
COUNTY desires to compensate the organization for providing said services; and
WHEREAS, on November 24, 2015, the Cobb County Board of Commissioners authorized the
expenditure of FY2016 funds to CCF to administer and provide community impact grants to nonprofit organizations.
NOW, THEREFORE, it is mutually agreed as follows:
SECTION ONE
A.
CCF agrees to provide services as further described on the Scope of Services which is
attached hereto as Exhibit A and incorporated herein as if fully set forth (hereinafter
referred to as the Services). Failure to provide said Services in the manner described in
Exhibit A shall constitute a default under this Agreement. CCF further agrees that the
Scope of Services stated in Exhibit A is consistent with its Community Impact Grant
Program as approved by the COUNTY. Failure to provide such Services or to receive such
written approval of the modification of the Scope of Services shall be considered a breach
of this Agreement and require CCF to repay any and all grant funds paid to the CCF under
this Agreement.
B.
CCF has provided a budget acceptable to the COUNTY showing the planned CCF
administrative expenditures of funds to be received from the COUNTY. The CCF budget
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identified as Exhibit B attached hereto as Exhibit B and incorporated herein as if fully set
forth (hereinafter referred to as the Budget). CCF agrees to maintain accurate records of
the expenditure and disposition of COUNTY funds, such records to be in accordance with
good accounting practices, and made available for inspection and audit by the COUNTY
at such times as the COUNTY may request.
The COUNTY agrees that it will pay to CCF an amount not to exceed TWO HUNDRED EIGHTYFIVE THOUSAND AND NO/00 DOLLARS ($285,000.00) of which $250,000.00 will be subgrants awarded in amounts not to exceed $10,000.00 to non-profit organizations providing services
within Cobb County and $35,000.00 shall be for administrative expenses of CCF.
CCF shall receive approval by the Cobb County Board of Commissioners of the selected sub-grant
recipients before disbursement of the COUNTY funds to the sub-grant recipients. CCF shall
disburse to the approved sub-grant recipients on a reimbursement basis. All sub-grant payments
will be made directly by CCF to the sub-grant recipients. CCF will provide to the COUNTY
Finance Department no later than September 30, 2016, (i) documentation of expenditures in
conformance with each sub-grant scope of work and approved Services and (ii) documentation of
expenditures of the administrative services provided by CCF in conformance with the CCF Budget,
Exhibit B.
C.
The expenses paid for the sub-grant recipient Services and this Agreement shall be limited
to the necessary, reasonable and eligible costs of providing the Services, subject to the
terms and conditions of this Agreement and any CCF sub-grant agreement, and local, State
and Federal Laws and regulations. In no event shall the allowable sub-grant costs to be
paid by CCF for Services with COUNTY funds exceed the total of the approved sub-grant
approved by the COUNTY and any budgeted Program Income.
D.
NOTWITHSTANDING THE ABOVE OR ANY OTHER PROVISION OF THIS
AGREEMENT, THE COUNTY SHALL HAVE NO LIABILITY FOR COSTS
INCURRED WHICH EXCEED THE FUNDS OBLIGATED UNDER THIS
AGREEMENT. IT IS EXCLUSIVE RESPONSIBILITY OF CCF TO MONITOR AND
CONTROL ITS COSTS UNDER THIS AGREEMENT.
E.
It is understood and agreed between the Parties that a prerequisite to any payment
hereunder is the availability of funds from the COUNTY’S budget, as determined solely
by the COUNTY. Should the COUNTY, in its sole discretion, fail to receive funds in
sufficient amounts to cover Agreement eligible costs, the COUNTY may terminate this
Agreement and any obligations by the COUNTY to CCF shall not be deemed to be nor
construed to be an obligation of the COUNTY. In the event such receipts are determined
by COUNTY to be insufficient or unavailable for any payment hereunder, the COUNTY
shall certify that fact to the other party or parties to this Agreement and such certification
shall be conclusive. Should funds later be appropriated and/or made available to the
COUNTY retroactively to any given date for payment(s) under the terms and provisions
of this Agreement, it shall be valid and subsisting as to such payment(s) authorized and so
funded, and they shall be made hereunder to the same extent as if the funds had been
appropriated and made available in a timely fashion.
2
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F.
This contract term shall be effective beginning April 1, 2016 and ending September 30,
2016. The COUNTY shall not be responsible for funds expended prior to April 1, 2016 or
funds expended after September 30, 2016 under this Agreement.
SECTION TWO
The parties agree to the following terms and conditions:
1. Applicable Laws, Policies, and Procedures
CCF agrees to provide services under this Agreement in compliance with all applicable
Federal, State and local laws, regulations and policies. CCF shall file with Cobb County a
signed “Statement of Assurances” attached hereto as Exhibit C.
2. Period of Performance
All work under this Agreement, including the actual employment of any individual in a
position for which reimbursement is claimed under this Agreement, shall begin on April 1,
2016 through September 30, 2016.
3. Records
a. Retention of Records
CCF will keep on a current basis and retain for a period of at least five years the end of the
Period of Performance adequate financial records which fully support all items for which
reimbursement is claimed, and which show the use and application of funds received or
paid to CCF under this Agreement. In the event of litigation involving any of the
aforementioned records, CCF will maintain the records in question until the litigation is
finally resolved. These financial records shall include, but are not limited to, those which
are enumerated herein.
b. Participant Records
Depending upon the level of services received, records for participants shall include, but
are not limited to, eligibility documentation for each person receiving Services and any
other participant record deemed necessary and required for successful data validation
reviews. Each file should contain a checklist of enclosed items for maintenance and
monitoring.
c. Employees’ Records
Records for employees shall include, but are not limited to, time and attendance reports
signed by a supervisor and the employee showing all time worked, leave taken, or other
categories as appropriate for each employee for whom direct charges are claimed, evidence
of wages paid to such employee during the period for which reimbursement is claimed,
3
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copies of the financial reports filed with the COUNTY, and the worksheets generated to
support the financial reports.
d. Access to Records
Cobb County or authorized representatives of any state or federal agency shall have the
right to review performance and to inspect or copy any and all records, books, papers and
documents which relate to this Agreement at any time during its performance or thereafter
until the end of the record retention periods. Such inspection may take place with or
without notice at any time during normal business hours wherever the records are
maintained; provided, if CCF maintains or relocates any or all of the records outside of the
county of employment, it shall make them available, at its expense, either at some
reasonable location in the state or at a designated office of the COUNTY upon reasonable
demand and notice.
4. Property
Upon completion of the Scope of Services under this Agreement, or its termination, CCF
will dispose of any remaining property purchased with funds under this AGREEMENT in
accordance with instructions from the COUNTY; until such instructions are received, the
right to retain or dispose of the property shall remain with the COUNTY, in accordance
with applicable Federal law and regulations.
5. Disallowed Costs.
Funds paid for reimbursement of costs which are deemed to be disallowed costs by the
COUNTY, regardless of the existence of counterclaims or offsets, or when discovered,
shall be promptly refunded to the COUNTY upon written request from the COUNTY.
6. Malfeasance, Misapplication of Funds and/or Gross
CCF shall report all cases of suspected fraud or criminal malfeasance, misapplication of
funds and gross mismanagement to Cobb County as soon as possible after discovery.
7. Disputes
Except as otherwise provided in this Agreement, any dispute concerning a question or fact
arising under this Agreement which is not disposed of by this Agreement shall be decided
by the COUNTY or duly authorized representative, who shall reduce the decision to
writing and mail or otherwise furnish a copy thereof to CCF. The decision shall be final
and conclusive unless within thirty days of receipt of such copy, CCF mails or otherwise
furnishes to the COUNTY a written appeal. The decision of the COUNTY or duly
appointed representative for the determination of such appeal, shall be final and conclusive
to the extent permitted by law. In connection with any appeal proceeding under this clause,
CCF shall be afforded an opportunity to be heard to offer evidence as support of its appeal.
Pending final decision of a dispute hereunder, CCF shall proceed diligently with the
performance of this Agreement and in accordance with the COUNTY decision.
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8. Violations of this Agreement
The COUNTY may impose sanctions and penalties for violations or breaches of the terms
of this Agreement. Sanctions and penalties may include, but are not limited to, the
following:
a. Withholding payment to CCF until the violation has been corrected;
b. Disallowance of costs associated with or created by the violation;
c. De-obligation of funds from this Agreement;
d. Termination of this Agreement in accordance with Section 10.
9. Termination
a. Either party may terminate this Agreement, with or without cause, for its convenience, by
providing a minimum of thirty days advance written notice thereof to the other party.
Failure to supply additional funding shall not be considered as a form of termination.
b. CCF shall not incur new obligations after the effective date of the termination and shall
submit to the COUNTY within forty-five days after the termination date, a financial
closeout report. Failure to submit this report timely constitutes a complete waiver by CCF
of any and all claims against the COUNTY for payments of the invoice.
c. No costs shall be accrued after the date of termination, which shall in all other respects
(final report of expenditures, retention of records, audit, etc.), be considered as the date of
completion of the Period of Performance.
10. Modifications/Amendments
a. Any change, alteration, deletion, or addition to the terms set forth in this Agreement must
be by a written Amendment executed by both parties which Amendment shall be effective
from the original date of the Agreement unless a contrary specific contention appears on
the face of the Amendment.
11. Equal Opportunity
During the period of performance for this Agreement, CCF agrees to the following:
a. CCF will comply fully with the non-discrimination and equal opportunity provisions Title
VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of
1973, as amended; the Age Discrimination Act of 1974, as amended; Title IX of the
Education Amendments of 1972, as amended; and with all applicable requirements
imposed by or pursuant to regulations implementing those laws, including, but not limited
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to, 29 CFR part 34. The United States has the right to seek judicial enforcement of this
assurance.
b. CCF will not discriminate against any employee or applicant for employment, or program
applicant/participant because of race, color, age, religion, sex, handicap, national origin, or
political affiliation or belief. CCF agrees to post in conspicuous places, available to the
employees and applicants for employment, notices to be provided setting forth the
provisions of the non-discrimination clause.
c. CCF will, in all solicitations or advertisements for employees or participants placed by or
on behalf of CCF state that all qualified applicants will receive consideration for
employment without regard to race, color, age, religion, sex, handicap, national origin,
political affiliation or belief.
d. CCF will permit access to any contract-related books, records, and accounts by the
COUNTY, the State, and any applicable Federal agencies for purposes of investigation to
ascertain compliance with applicable rules, regulations, and orders.
e. In the event of CCF’s non-compliance with the non-discrimination clauses of this contract
or with any of such rules, regulations, or orders, this Agreement may be canceled,
terminated or suspended in whole or in part, and CCF may be declared ineligible for further
government contracts, and such other sanctions may be imposed and remedies invoked as
provided by rules, regulations, and orders of the Secretary of Labor, or as otherwise
provided by law.
12. Compliance with Contract Work Hours and Safety Standards Act (40 U.S.C.
327-332)
CCF shall comply with this law and USDOL regulations. CCF must comply with this law
and USDOL regulations. CCF must insert in any subcontracts the clauses set forth in
subparagraphs (a), (b), and (c) of this paragraph and also a clause requiring the
subcontractors to include these clauses to any lower tier subcontracts which they may enter
into, together with a clause requiring this insertion in any further subcontracts that may in
turn be made.
13. Miscellaneous Provisions
a. Officials Not to Benefit.
No member of or delegate to a Local or State elected or appointed body shall be admitted
to any share or part of this Agreement, or to any benefit that may arise therefrom; but this
provision shall not be construed to extend to this Agreement if made with a corporation for
its general benefit.
b. Disclosure of Confidential Information.
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CCF agrees to maintain the confidentiality of any information regarding applicants, project
participants, or their immediate families, which may be obtained through sub-grants,
application forms, interviews, tests, reports from public agencies or counselors, or any
other sources. Without the permission of the applicant or participant, such information
shall be divulged only as necessary for purposes related to the performance or evaluation
of this Agreement.
CCF
will
comply
with
the
Records Act. OCGA § 50-18-70 et. seq.
requirements
of
the
Georgia
Open
c. Code of Conduct and Conflict of Interest.
No officer, employee, or agent of CCF shall solicit or accept gratuities, favors, or anything
of monetary value from suppliers, or potential suppliers, including subcontractors under
this AGREEMENT.
No officer, employee, or agent of CCF shall participate in the selection, award, or
administration of a procurement supported by Agreement funds where, to the individual's
knowledge, any of the following has a financial or other substantive interest in any
organization which may considered for award:
1.
2.
3.
4.
COUNTY or CCF officer, employee or agent;
any member of COUNTY or CCF employees’ immediate family;
his or her partner; or
a person or organization which employs, or is about to employ, any of the above.
d. Indemnification.
CCF agrees to indemnify and hold harmless the COUNTY against any and all liability,
loss, damages, cost, or expenses which it may hereafter incur, suffer, or are required to pay
by reason of any error or omission, misfeasance, malfeasance, or through the negligent or
willful conduct of CCF or its employees or of any subcontractor of CCF.
e. Political Activities.
Funds provided under this Agreement shall not be used for any political activities. These
restrictions shall not include the right of employees to vote, sign petitions, or speak or write
on political subjects unrelated to a specific political campaign.
f. Religious Activities.
Funds provided under this Agreement may not be used to support inherently religious
activities, such as worship, religious instruction or proselytization. If an organization
engages in these activities, these activities must be offered separately, in time or location,
from the programs or services directly funded with Agreement assistance, and participation
must be voluntary for the beneficiaries of the Agreement -funded program or service. Faith
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based organizations that participate in the Services, shall not, in providing program
assistance, discriminate against a program beneficiary or prospective program beneficiary
on the basis of religion or religious belief.
g. Certification Regarding Lobbying
Funds under this Agreement shall not be used for lobbying the executive or legislative
branch of the Federal and State Government. CCF shall file with COBB COUNTY a signed
“Certification Regarding Lobbying,” attached hereto in Exhibit C.
h. Debarment and Suspension.
CCF is not currently debarred, proposed for debarment, declared ineligible or voluntarily
excluded from participation in this Agreement by a federal department or agency.
i. Drug-Free Workplace
CCF hereby certifies that it will comply with the Drug-Free Workplace Act of 1988 (Public
Law 100-690, Title V, Subtitle D; 41 U.S.C. 701 et.seq.).
j.
E-Verify
CCF agrees to comply with Cobb’s “Compliance with Georgia Security and Immigration
Compliance Act Procedures & Requirements.” Further, such procedures and requirements
are included by reference as part of this Agreement.
k.
Indemnification.
CCF shall exonerate, indemnify, and save harmless the COUNTY from and against all
claims or actions, and all expenses incidental to the defense of any such claims, litigations,
and actions, based upon or arising out of damage or injury (including death) to persons or
property caused by, or sustained in connection with the performance of the Agreement or
by conditions created thereby or arising out of or any way connected with work performed
under this Agreement and shall assume and pay for, without cost to the COUNTY, the
defense of any and all claims, litigations, and actions suffered through any act or omission
of CCF or any Subcontractor, or anyone directly or indirectly employed by or under the
supervision of any of them. CCF expressly agrees to defend against any claims brought or
actions filed against the COUNTY where such claim or action involves, in whole or in part,
the subject of the indemnity contained herein, whether such claims or actions are rightfully
or wrongfully brought or filed.
l.
Insurance.
CCF shall procure and maintain in full force and effect for the duration of this Agreement,
insurance protecting against claims for injuries to persons or damages to property which may
arise from or in connection with performance of the Services hereunder by CCF, its agents,
representatives, employees, or subcontractors.
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CCF shall maintain Commercial General Liability Insurance policies with coverage and limits
no less than $250,000.00 combined single limit per occurrence for comprehensive coverage
including bodily and personal injury, sickness, disease or death, injury to or destruction of
property, including loss of use resulting there from, damage for premises/operations,
products/completed operations, independent Consultants and contractual liability
(specifically covering the indemnity), broad-from property damage. This coverage may be
achieved by using an excess or umbrella policy. The policy or policies must be on “an
occurrence” basis (“claims made” coverage is not acceptable).
IN WITNESS THEREOF, the COUNTY and CCF agree to the terms and conditions of this
Agreement as set forth above affixing their signatures hereto, the Chairman being authorized to
contract for the COUNTY, and CCF being authorized to contract.
This AGREEMENT is effective the 1st day of April, 2016.
COBB COUNTY
____________________
Date
Timothy Lee, Chairman
Attest:
SEAL
Clerk, Board of Commissioners
Approved as to form:
___________________________________
County Attorney’s Office
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COBB COMMUNITY FOUNDATION:
___________________
Date
Signature
______________________________________
Typed Name
Title or Capacity
Attest:
Typed Name
Title or Capacity
10
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EXHIBIT A
CCIG Scope of Services 2016
Mission for the Cobb Community Impact Grant is to provide support for non-profits to create
new and expanded programs that Impact Quality of Life through the following Work Scope,
Cobb Community Foundation (CCF) is the Manager for the Cobb Community Impact Grant
(CCIG)
CCF manages the CCIG process between January1- December 31st, 2016
CCF’s supports Grant Collaboration with the Cobb Non-Profit Community and Cobb County
CCF manages & maintains the CCIG Website
CCF advertises & manages 2 CCIG workshops for all Cobb Non-Profit Organizations in January
CCF receives, checks for compliance & processes all CCIG Applications
CCF organizes & manages the Selection Committee that selects the CCIG Recipients
CCF manages selection process during February, March and is by Completed April 1st
CCF selects and makes recommendations for CCIG Recipients to BOC for their approval in
April
CCF organizes & manages its Partners Luncheon and announces the CCIG Recipients on April
29th
CCF manages grant implementation period beginning May1 & ending September 30 for all
CCIG Recipients
CCF responsible for all CCIG Recipients to agree to the CCF/Cobb County Grant Agreement
CCF responsible for all documentation compliance for the CCIG Recipients
CCF Presents CCIG Impact on Quality of Life to Citizens in Cobb Results to BOC in August
CCF manages compliance for the CCIG documentation to be submitted by September 30th
deadline
CCF hires Sute/Seay CPA’s for CCIG documentation review and compliance for grant
reimbursement
CCF works with Sute/Seay to complete grant & documentation compliance on or around mid
October
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CCF works with Sute/Seay to achieve compliance to approve release of grant funding on per
grant basis
CCF reimburses approved CCIG recipients for their grant spending sometime Mid October
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EXHIBIT B
CCIG Administrative Budget 2016
Cobb Community Impact Grant Administrative Budget
Management Salaries
Director/Resource Hours
Hours Allocation
Management
Origination
Conceptual
Legal
Board Oversight
Website
Marketing
Oversight
Compliance
Sute/Seay Reviews
CCIG Recipient Reviews
27,000
Presentations
Non-Profit Applicants
Workshops
County
Selection Committee
Grant Management
Grant Compliance
Website Management
1000
Advertising
1000
MDJ
Constant Contact
Printing and Office Supplies
1000
SUTE/SEAY CPA
Review Documentation
6000
Total 2016 - CCIG Budget
35,000
13
Page 115 of 208
Exhibit C
STATEMENT OF ASSURANCES
1. It will establish safeguards or prohibit employees from using their positions for a
purpose that is or give the appearance of being motivated by a desire for private gain
for themselves or others, particularly those with family, business or other ties. (29CFR
Part 97.36)
2. It will upon the written request of Cobb County, and/or State or Federal Agency
promptly refund to Cobb County, all funds representing disallowed costs. This
repayment shall be made regardless of any claim of the sub recipient against any other
person or entity.
3. It will retain all records pertinent to the Grant Award for a period of three years after
the termination of this AGREEMENT. Records for equipment shall be retained for a
period for three years beginning on the last day of the Program Year in which final
deposition of property occurred. If any litigation, claim, negotiation, audit, or other
action involving the records has been completed before the expiration of the three-year
period, the records must be retained until completion of the action and resolution of all
issues which arise from it.
4. The Administrative entity acknowledges that the Georgia Open Records Act
(O.C.G.A.50-18-70 et seq.) provided at 50-18(a) that records received or maintained
by a private person, firm, corporation, or other private entity in the performance of a
service or function for or on behalf of an agency, or public office, shall be subject to
the Georgia Open Records Act, and provides a criminal misdemeanor penalty for
knowing and willful noncompliance with Open Records Act provisions. The
administrative entity acknowledges that the Open Record Act also contains an
exception to the general rule requiring that public records be made accessible to the
public, which exception provides that the public records prohibited or specifically
exempted from being open to inspection by the general public, by order of a court of
this state or by law, shall not be open to inspection by the general public. The
administrative entity agrees to comply with the Open Records Act and to protect private
and confidential records that are exempted from being open to inspection by the general
public.
5. The administrative entity certifies that it is in compliance with the Georgia’s Service
Delivery Strategy Law (O.C.G.A. 36-70-20 et seq.), which states that each county and
its cities must agree upon the manner in which each local service is delivered, resolve
inter-jurisdictional land use conflicts and address tax equity and extraterritorial water
and sewer rate equity issues.
The undersigned swears that the foregoing statement is true and correct. Any material
misrepresentation will be grounds for terminating any contract which may be awarded and for
14
Page 116 of 208
initiating action under Federal or State laws concerning false statements.
____________________________
Signature
Printed Name
Title
________________________
Date
Attest:
____________________________
_________________________
Signature
Printed Name
Title
Date
15
Page 117 of 208
Agenda Item Number. 20
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To adopt a resolution adopting all budget amendments set forth in agenda items on this date.
BACKGROUND
Georgia Law, O.C.G.A. §36-81-3 (b), requires each unit of local government to operate under
an annual balanced budget adopted by ordinance or resolution.Cobb County Code 2-49 provides
for revisions to the adopted budget during the year only by formal action of the commission in a
regular meeting.
In an official opinion date February 24, 1999, the Attorney General of the State of Georgia
concluded that all amendments to the budgets of local governments must be adopted by
ordinance at each meeting when the amendments are approved by the Board of Commissioners.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners adopt a resolution adopting all budget amendments set forth in
agenda items on this date.
ATTACHMENTS
Resolution
Page 118 of 208
Comm. Dist.
All
Resolution
COBB COUNTY BOARD OF COMMISSIONERS
RESOLUTION
ADOPTING ALL BUDGET AMENDMENTS
SET FORTH IN AGENDA ITEMS ON THIS DATE
WHEREAS, Georgia Law, O.C.G.A. § 36-81-3 (b), requires each unit of government to
operate under an annual balanced budget adopted by ordinance or resolution; and
WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget
during the year only by formal action of the commission in a regular meeting; and
WHEREAS, in official opinion date February 24, 1999, the Attorney General of the
State of Georgia concluded that all amendments to the budgets of local government must be
adopted by ordinance or resolution;
NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners
does hereby adopt all such budget amendments as are set forth in agenda items which are
adopted by the Board of Commissioners without change this date, as well as other such budget
amendments as shall be specifically detailed in motions adopted by the Board of Commissions
this date.
This 26th of April 2016
Page 119 of 208
Agenda Item Number. 21
Cobb County Clerk of Superior Court
Comm. Dist.
Rebecca Keaton, Clerk of Superior Court - Cobb Judicial Circuit
All
70 Haynes Street
Marietta, Georgia 30090
(770) 528-1300
TO:
David Hankerson, County Manager
FROM:
Rebecca Keaton, Clerk of Superior Court - Cobb Judicial Circuit
This item has been electronically signed by:
Rebecca Keaton, Clerk of Superior Court - Cobb Judicial Circuit
DATE:
April 26, 2016
PURPOSE
To approve and authorize the appropriation of e-filing revenue to fund technological
improvements within the office of the Superior Court Clerk.
BACKGROUND
In 2015, the Clerk of Superior Court processed approximately 10,000 new civil filings to
include more than 300,000 documents. The implementation of an electronic filing system for the
Cobb County Superior Court is a timely, cost effective delivery of service to Cobb County
customers. The e-filing solution will allow end users to file civil pleadings and other documents
remotely and securely 24 hours a day, every day of the year. The contract will be a revenue
generating contract with approximate per transaction amounts $1.00 per transaction and will
provide a cost-effective and user-friendly electronic filing system.
PeachCourt is a state of the art technology platform that facilities filings in domestic relations
and general civil cases in Superior and State Courts. The system is produced by Georgia-based
GreenCourt Legal Technologies in partnership with the Council of Superior Court Clerks of
Georgia.
FUNDING
Revenue will be appropriated as received as follows:
Increase Revenue :
Increase Expenditure
010-165-8600-4546
010-165-8600-8818
(Data Processing Fees)
(Reserve Contingency)
Page 120 of 208
Agenda Item Number. 21
RECOMMENDATION
The Board of Commissioners approve and authorize the standard reserve appropriation of efiling revenue funds received by the Clerk of Superior Court and other corresponding budget
transactions and further authorize the Chairman to execute necessary documents.
Page 121 of 208
Agenda Item Number. 22
Juvenile Court of Cobb County
Laura Murphree, Director of Court Services
32 Waddell Street
Marietta, Georgia 30090
(770) 528-2220 / fax: (770) 528-2561
TO:
David Hankerson, County Manager
FROM:
Laura Murphree, Director
This item has been electronically signed by:
Laura Murphree, Director
DATE:
April 26, 2016
PURPOSE
To authorize the grant application to the Criminal Justice Coordinating Council for an Evidence
Based Programs Grant to provide professional services and operating costs to conduct the
various programs at the Juvenile Court.
BACKGROUND
The Criminal Justice Coordinating Council (CJCC) is offering a grant opportunity to apply for
up to $750,000.00 to conduct evidence based programming to continue to reduce the number of
commitments and short term placement orders. The grant period for this application is July 1,
2016 through June 30, 2017. The application is due May 2, 2016 and it must be signed by the
Chairman of the Board of Commissions. We are currently preparing the grant and will finalize
our request prior to the due date of the application. The requested funds will be used to provide
professional services for program coordinating, therapeutic services, and operating costs to
conduct the evidence based programs. We are seeking to use the funds to acquire three full time
positions including a Program Coordinator, Case Manager and Probation Officer. We are
planning to conduct such programs as Brief Strategic Family Therapy, Thinking for a Change
and Aggression Replacement Training. Once the Juvenile Court receives the grant award,
another agenda item will be prepared for the Board of Commissioners' approval to accept and
appropriate the grant funds.
Page 122 of 208
Comm. Dist.
Agenda Item Number. 22
IMPACT STATEMENT
The Criminal Justice Coordinating Council is offering this grant opportunity for the grant period
July 1, 2016 through June 30, 2017. There is no requirement of any local match from the
County. These funds will support the contracted professional services and operating costs to
conduct the evidences based programs. If this funding were reduced or no longer available to
the Court, we would not pay for these professional services and operating costs. The programs
would be terminated.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners authorize the grant application to the Criminal Justice
Coordinating Council for the grant funds, in the amount to to $750,000.00, for the period July 1,
2016 through June 30, 2017; and further authorize the Chairman to execute the grant
application.
Page 123 of 208
Agenda Item Number. 23
Cobb County
County Clerk's Office
Pamela L. Mabry, County Clerk
100 Cherokee Street, Suite 355
Marietta, Georgia 30090-9605
(770) 528-3307 / fax: (770) 528-3325
TO:
David Hankerson, County Manager
FROM:
Pamela L. Mabry, County Clerk
This item has been electronically signed by:
Pamela L. Mabry, County Clerk
DATE:
April 26, 2016
PURPOSE
To approve the minutes of the following meetings:
April 11, 2016 - Special Called Meeting/Agenda Work Session
April 12, 2016 - Regular Meeting of the Board
April 19, 2016 - BOC Zoning Hearing (provided under separate cover)
ATTACHMENTS
Agenda Work Session
Regular Minutes
Page 124 of 208
Comm. Dist.
All
MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 11, 2016
9:00 A.M.
Upon notice duly advertised, the Cobb County Board of Commissioners attended a
Special Called Meeting/Agenda Work Session on Monday, April 11, 2016 which began at
9:01 a.m. in the third floor conference room, 100 Cherokee Street, Marietta, Georgia, for
the purpose of receiving information and participating in discussion regarding the Board’s
April 12, 2016 agenda. Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner Bob Weatherford
Commissioner Bob Ott
Commissioner Lisa Cupid
Commissioner JoAnn Birrell
No official action was taken by the Board.
ADJOURNMENT
The discussion concluded at 9:15 a.m.
_____________________________________
Pamela L. Mabry
County Clerk
Cobb County Board of Commissioners
Page 125 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
9:00 A.M.
The Regular Meeting of the Cobb County Board of Commissioners was held on
Tuesday, April 12, 2016 in the second floor public meeting room in the Cobb County
Building, Marietta, Georgia. Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Bob Ott
Commissioner Bob Weatherford
1.
CALL TO ORDER – CHAIRMAN LEE
Chairman Lee called the meeting to order at 9:04 a.m.
2.
PRESENTATION OF PROCLAMATION DESIGNATING THE MONTH
OF APRIL 2016 AS COMMUNITY BANKING MONTH IN COBB COUNTY
Chairman Lee presented the following proclamation to representatives of Georgia
Community Banks designating April 2016 as Community Banking Month in Cobb
County:
WHEREAS
WHEREAS
WHEREAS
WHEREAS
THEREFORE
For more than 150 years, Georgia community banks have
provided the local support our communities need to prosper
and grow. Community banks have established a tradition of
extensive community involvement, consistently reinvesting
into areas they serve in the form of residential, commercial,
agricultural and consumer loans; and,
Community banks play a significant role in economic
development by helping generate new business
opportunities and jobs, thereby continuing to strengthen the
economy of hundreds of cities and towns across Georgia.
Community banks serve as a significant employer in Georgia
with thousands of men and women in full and part-time
positions, serving millions of account holders as well as
thousands of shareholders; and,
Community banks focus on the prosperity of urban,
suburban and rural areas, meeting the various financial needs
of consumers, small businesses, farmers and corporations in
their hometowns. This is achieved by reinvesting, on
average, 95 percent of their loan portfolio in their respective
communities through residential mortgages and commercial,
agricultural and student loans; and,
In order to create a greater public awareness and
understanding of the important role that community banks
have played and will continue to play in our community,
Cobb County recognizes Community Banking Month during
the month of April; now
In recognition of your ongoing commitment and
contribution to the community and the state of Georgia, we
the Cobb County Board of Commissioners, do hereby
proclaim April 2016 as Community Banking Month.
This, the 12th day of April, 2016.
Page 126 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 2
3.
PRESENTATION OF PROCLAMATION TO SAFEPATH CHILDREN'S
ADVOCACY CENTER DESIGNATING THE MONTH OF APRIL 2016 AS
CHILD ABUSE AWARENESS MONTH IN COBB COUNTY
Chairman Lee presented the following proclamation to representatives of SafePath
Children’s Advocacy Center, Inc., designating the month of April 2016 as Child
Abuse Awareness Month in Cobb County:
WHEREAS
Child abuse and neglect are significant problems in the
United States and the effects can be traumatic and long
lasting; and
WHEREAS
In the State of Georgia, one child is the victim of confirmed
abuse every 15 minutes, and one out of every four girls and
one out of every six boys is sexually abused before the age
of 18. Of these victims, approximately one-third are age five
or younger and children ages 3 and younger are the most
frequent victims of child fatalities, with almost one-third of
these deaths being attributed to neglect; and
WHEREAS
SafePath Children’s Advocacy Center, Inc. is a private, nonprofit organization founded by the Coalition for Child Abuse
Prevention and is governed by a volunteer board of directors
comprised of prominent professionals and citizens; and
WHEREAS
SafePath Children’s Advocacy Center, Inc. has partnered
with the Cobb County community in improving the lives of
child victims of abuse by reducing the trauma to children and
their non-offending caregivers; and
WHEREAS
SafePath Children’s Advocacy Center, Inc. is dedicated to
providing a comprehensive team approach to the
investigation, prosecution, treatment and prevention of child
abuse, including physical abuse, neglect, sexual abuse,
sexual exploitation, internet crimes, child fatalities and
children who have witnessed domestic violence and
homicide; and
WHEREAS
SafePath Children’s Advocacy Center, Inc. is fully
accredited at the national level by the National Children’s
Alliance and is a Full Member of the Children’s Advocacy
Centers of Georgia, Inc. SafePath serves as a mentor site for
new, developing and existing child advocacy centers around
the country; and
WHEREAS
Under the guidance, dedication and vision of their board of
directors, SafePath has provided approximately 13,300 child
victims and their non-offending caregivers over 66,000 units
of service since the Center’s inception in 1995; now
THEREFORE
We, the Cobb County Board of Commissioners, do hereby
proclaim the month of April “Child Abuse Prevention
Month” in Cobb County and commend SafePath Children’s
Advocacy Center, Inc. for their steadfast commitment to
assisting victims of all forms of child abuse.
This, the 12th day of April, 2016.
Page 127 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 3
4.
PRESENTATION OF PROCLAMATION TO THE SONS OF THE
AMERICAN REVOLUTION DESIGNATING APRIL 19, 2016 AS
PATRIOTS DAY IN COBB COUNTY
Commissioner Birrell presented the following Proclamation to members of the
Sons of the American Revolution designating April 19, 2016 as Patriots Day in
Cobb County:
WHEREAS
April 19th marks the date in 1775 when the towns of
Lexington and Concord, Mass., were marched upon by the
British regulars in an effort to confiscate munitions of the
local militia; and
WHEREAS
The resulting “shot heard ‘round the world” and the rout of
the Redcoats are now celebrated as Patriots’ Day; and
WHEREAS
On April 19, 1778, Col. Samuel Elbert, commanding three
Georgia Navy galleys: Lee, Washington and Bulloch,
encountered three British ships in the Frederica River near
St. Simons Island. After five hours of naval action, the
British ships were captured by Col. Elbert and the Georgia
Navy. This victory boosted patriot morale and caused the
British to delay the invasion of Georgia by more than eight
months; and
WHEREAS
Patriots’ Day serves to remind citizens of the American
Revolution and the sacrifices endured during the years of
struggle by patriots such as Captain John Collins for
American independence; and
WHEREAS
The descendants of the soldiers who fought in the American
Revolution encourage the community to proclaim April 19th
of each year a Patriots’ Day in commemoration of the
American Revolution and the struggle for independence;
now,
THEREFORE
We, the Cobb County Board of Commissioners do proclaim
April 19, 2016, as Patriots’ Day and encourage all residents
to become more knowledgeable of the role which the
Revolutionary War played in the history of our county and
our country.
This, the 12th day of April, 2016.
5.
PRESENTATION OF FIRST QUARTER CUSTOMER SERVICE
EXCELLENCE AWARDS TO OUTSTANDING EMPLOYEES ON BEHALF
OF THE COBB COUNTY CUSTOMER SERVICE COUNCIL
Mr. David Hankerson, County Manager, the Board of Commissioners and members
of the Customer Service Counsel presented the First Quarter 2016 Customer
Service Excellence Awards to the following employees on behalf of the Customer
Service Council:
Harold Blacksmith
James “Mackie” Temple
P.A.R.K.S.
P.A.R.K.S.
Page 128 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 4
Clerk's Note: By general consensus of the Board, the following items were moved
forward on the agenda.
6.
PUBLIC SERVICES AGENCY
Parks, Recreation, and Cultural Affairs
6A.
PRESENTATION OF STATUS UPDATE OF THE VETERANS
MEMORIAL FOUNDATION AND APPROVAL OF THE SITE
LOCATION - PARKS, RECREATION, AND CULTURAL AFFAIRS
MOTION: Motion by Ott, second by Weatherford, to approve to move
forward with the design for the Veterans Memorial and approve the
location of 520 Fairground Street, Marietta for the construction of the
Memorial.
VOTE: ADOPTED 5-0
6B.
APPROVAL OF CONTRACT WITH BARTOW PAVING
COMPANY, INC. FOR ASPHALT PAVING AND RELATED
SERVICES TO RESURFACE THE PARKING LOT AND ACCESS
ROADWAYS AT THE COBB COUNTY CIVIC CENTER, UNDER
THE 2011 PARKS, RECREATION AND CULTURAL AFFAIRS
SPLOST PROGRAM - PARKS, RECREATION, AND CULTURAL
AFFAIRS
MOTION: Motion by Cupid, second by Weatherford, to approve a
contract with Bartow Paving Company, Inc., in an amount not to exceed
$332,635.94, for asphalt paving and related services to resurface the parking
lot and access roadways at the Cobb County Civic Center, under the 2011
Parks, Recreation and Cultural Affairs SPLOST Program; authorize the
corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents
Funding is available in the 2011 Parks, Recreation and Cultural Affairs
SPLOST fund as follows:
345-105-E050-EP 501 C-8768
(Civic Center Paving)
$332,635.94
VOTE: ADOPTED 5-0
6C.
APPROVAL OF CONTRACT WITH OSPREY MANAGEMENT,
LLC FOR REPAIRS AND REBUILDING OF THE BOARDWALK
STRUCTURE AT HERITAGE PARK, UNDER THE 2011 PARKS,
RECREATION AND CULTURAL AFFAIRS SPLOST PROGRAM PARKS, RECREATION, AND CULTURAL AFFAIRS
MOTION: Motion by Ott, second by Weatherford, to approve a contract
with Osprey Management, LLC, in an amount not to exceed $84,907.36, for
repairs and rebuilding of the boardwalk structure at Heritage Park, under
the 2011 Parks, Recreation and Cultural Affairs SPLOST Program;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Page 129 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 5
Funding is available in the 2011 Parks, Recreation and Cultural Affairs
SPLOST fund as follows:
345-105-E040-EP 414 C-8125
(Heritage Park Boardwalk)
$84,907.36
VOTE: ADOPTED 5-0
7.
WATER SYSTEM AGENCY
Operations
7A.
CONDUCT OF PUBLIC HEARING PRIOR TO EMPLOYMENT OF
A CONSULTANT OR CONSULTING FIRM WHERE CONTRACT
FEES WILL LIKELY EXCEED $100,000.00 FOR ASSET
INVENTORY SERVICES FOR ASSET EVALUATION AT WATER
RECLAMATION FACILITIES – WATER SYSTEM AGENCY
Steve McCullers, P.E. Director, Water System, provided information
regarding the Water Reclamation facilities.
Chairman Lee opened the Public Hearing and asked those wishing to speak
to come forward. There being no speakers, the Public Hearing was closed.
No official action was taken by the Board.
8.
COMMUNITY DEVELOPMENT
Administration
8A.
CONDUCT OF PUBLIC HEARING AND APPROVAL OF A
CHATTAHOOCHEE CORRIDOR PLAN CERTIFICATE OF
COMPLIANCE FOR CONSTRUCTION OF A BUS SALES AND
MAINTENANCE CENTER ON 7128 DISCOVERY BOULEVARD –
COMMUNITY DEVELOPMENT
Mr. Dana Johnson, Director, Community Development Agency, provided
information on the Chattahoochee Corridor Certificate of Compliance of
Construction.
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. There being no speakers, the Public Hearing was
closed and the following motion was made:
MOTION: Motion by Cupid, second by Weatherford, to approve the
Chattahoochee Corridor Certificate of Compliance for construction of a bus
sales and maintenance center on 7128 Discovery Boulevard in Land Lot
499 of the 18th District, Transportation South, Inc., owners; subject to the
rules and guidelines of the Metropolitan River Protection Act and all
applicable Cobb County development standards and regulations.
VOTE: ADOPTED 5-0
8B.
CONDUCT OF PUBLIC HEARING AND APPROVAL OF ZD-01
FROM THE AND FUTURE LAND USE AMENDMENTS
DOCUMENT – COMMUNITY DEVELOPMENT
Mr. Jason Gaines, Community Development Agency, provided information
on the 2016 Comprehensive Plan.
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. There being no speakers, the Public Hearing was
closed and the following motion was made:
MOTION: Motion by Cupid, second by Weatherford, to approve ZD-01
from the 2016 Comprehensive Plan and Future Land Use amendment with
the following text amendment added:
Page 130 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 6
• In an effort to mitigate industrial land use impacts affecting adjacent
residential land uses, it is recommended that the Planning
Commission and Board of Commissioners consider additional and
enhanced buffering and/or screening requirements on any
redevelopment of the industrial properties along the west side of the
Atlanta Road corridor between Austell Road and Pat Mell Road.
VOTE: ADOPTED 5-0
9.
10.
PUBLIC COMMENT
9A.
John Morgan addressed the Board regarding the needs within the homeless
community.
9B.
Richard Wannell addressed the Board regarding Birth Certificates for
individuals that are homeless.
9C.
Pastor John Woods addressed the Board regarding the homeless
community.
9D.
Cynthia Patterson addressed the Board regarding the 2008 Parks Bond.
9E.
Roberta Cook addressed the Board regarding the 2008 Parks Bond.
9F.
Lynn Walston addressed the Board regarding the 2008 Parks Bond.
CONSENT AGENDA
MOTION: Motion by Lee, second by Ott, to approve the following items on the
Consent Agenda, as revised; and authorize execution of the necessary documents
by the appropriate County personnel.
WATER SYSTEM AGENCY
Engineering
10A.
AUTHORIZATION OF RENEWAL FOR A 50-YEAR TERM OF
REQUIRED SANITARY SEWER EASEMENTS ACROSS
PROPERTY OWNED BY THE CORPS OF ENGINEERS – WATER
SYSTEM
To authorize renewal for a 50-year term of required sanitary sewer
easements across property owned by the Corps of Engineers; authorize the
corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents
Funding is available in the Water System's CIP Budget as follows:
Transfer from:
Unidentified New/Replacement Sewer Lines
Preliminary Estimate
510-500-5755-8005
S2503-Z
$14,900.00
Transfer to:
Water System Sanitary Sewer Easements
Easements & Right of Way
510-500-5755-8020
S1115-R
$14,400.00
Legal Fees
510-500-5755-8028
S1115-R
Total
Page 131 of 208
$ 500.00
$14,900.00
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 7
10B.
CONVEYANCE BY QUIT CLAIM DEED TO THE UNDERLYING
PROPERTY OWNER ANY COUNTY RIGHTS ASSOCIATED
WITH AN UNUSED SANITARY SEWER EASEMENT LOCATED
IN LAND LOT 851 OF THE 16TH DISTRICT – WATER SYSTEM
To convey by quit claim deed any County rights associated with an unused
sanitary sewer easement located in Land Lot 851 of the 16th District to the
underlying property owner, F. Earl Wallis, III; and authorize the Chairman
to execute the necessary documents.
10.
CONSENT AGENDA (CONT.)
WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
10C.
APPROVAL OF WORK ORDER UNDER THE FY16-FY17 UNIT
PRICE
CONTRACT
FOR
WATER,
SEWER,
AND
MISCELLANEOUS
SERVICES
WITH
CHATFIELD
CONTRACTING, INC. FOR NOONDAY CREEK INTERCEPTOR
STABILIZATION – WATER SYSTEM
To approve a work order under the FY16-FY17 Unit Price Contract for
Water, Sewer, and Miscellaneous Services with Chatfield Contracting, Inc.,
in the amount of $252,000.00, for Noonday Creek Interceptor Stabilization;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary document.
Funding is available in the Water System’s System Maintenance Water and
Sewer Line-Repair Maintenance Operating Budget.
FY16-17 UPC Water, Sewer, Miscellaneous Services
Sewer Line-Repair & Maintenance Service
500-500-5416-6516
$252,000.00
Operations
10D.
AUTHORIZATION TO ACCEPT A CONTRIBUTION FROM THE
MASTER GARDENER VOLUNTEERS OF COBB COUNTY, INC.
FOR THE WATERSHED STEWARDSHIP PROGRAM'S
EDUCATIONAL RAIN GARDEN – WATER SYSTEM
To authorize the acceptance of a contribution in the amount of $775.00
from the Master Gardener Volunteers of Cobb County, Inc.; authorize
corresponding budget transactions; and further authorize the Chairman to
execute any necessary documents.
Funding will be made available with the following appropriations:
Increase Revenue Appropriations:
Other Local Revenue
500-500-5100-4506
$775.00
Increase Expense Appropriations:
Landscaping Supplies
500-500-5201-6178
Stormwater
Page 132 of 208
$775.00
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 8
10E. APPROVAL OF CONTRACTS WITH ALL RESPONSIVE
PROPOSERS FOR THE 2016 STORMWATER MANAGEMENT
UNIT PRICE CONTRACT – WATER SYSTEM
To approve contracts with all responsive proposers for the 2016
Stormwater Management Unit Price Contract, Program No. 2016-SWMUPC; and authorize the Chairman to execute the necessary documents.
Funding is available in the Water System’s Stormwater Drainage Contract
R&M Service.
10.
CONSENT AGENDA (CONT.)
TRANSPORTATION
Administration
10F.
AUTHORIZATION OF THE CREATION OF FOUR NEW STREET
LIGHT DISTRICTS - TRANSPORATION
To authorize the creation of four new Street Light Districts, as follows:
Commission
Street Light District Name
District
Type
Monthly
Rate
3
Rocky Mountain Run
Residential
$4.00
4
Camilla Circle, Phase II
Residential
$4.00
4
Flamingo Drive, Phase I
Residential
$4.00
4
Oakwood Park
Residential
$4.00
Available in the Street Light District’s approved FY16 Operating Budget,
as follows:
235-050-SLD1-4712/6472
(Street Light Energy Revenue/Electricity)
Airport
10G. APPROVAL OF REQUEST BY ATLANTA AIR CHARTER, INC.
TO HOST A KENNESAW BUSINESS ASSOCIATION EVENT AND
AUTHORIZATION FOR THE ATLANTA AIR CHARTER, INC. TO
SERVE ALCOHOLIC BEVERAGES DURING THE EVENT AT
COBB COUNTY INTERNATIONAL AIRPORT – MCCOLLUM
FIELD - TRANSPORTATION
To approve a request by Atlanta Air Charter, Inc., to host a Kennesaw
Business Association Event; and authorize Atlanta Air Charter, Inc., to
serve alcoholic beverages during the event at Cobb County International
Airport – McCollum Field, subject to the approval of the Cobb County
Business License Division Manager.
Traffic Operations
10H. AUTHORIZATION
TO
ACCEPT
A
DEVELOPER
CONTRIBUTION FOR TRAFFIC SIGNAL MAST ARMS –
TRANSPORTATION
Page 133 of 208
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APRIL 12, 2016
PAGE 9
To authorize the acceptance of a developer contribution from Whale
Ventures, LLC, in an amount not to exceed $10,415.00, for the cost of
traffic signal mast arms; and further authorize the corresponding budget
transactions.
Funding: Appropriate receipt of a developer contribution from Whale
Ventures, LLC to the FY16 Traffic Operations General Fund Operating
Budget, as follows:
10.
Increase Revenues:
010-050-0750-0750-4918
(Developer Contrib.)
$10,415.00
Increase Expenditures:
010-050-0750-0753-6514
(Traffic Control R&M Svcs.)
$10,415.00
CONSENT AGENDA (CONT.)
TRANSPORTATION (CONT.)
Traffic Operations (cont.)
10I.
AUTHORIZATION
TO
ACCEPT
A
DEVELOPER
CONTRIBUTION FOR A TRAFFIC SIGNAL MAST ARM –
TRANSPORTATION
To authorize the acceptance of a developer contribution from Windsong
Properties, LLC, in an amount not to exceed $3,000.00, for the cost of a
traffic signal mast arm; and further authorize the corresponding budget
transactions.
Funding: Appropriate receipt of a developer contribution from Windsong
Properties, LLC to the FY16 Traffic Operations General Fund Operating
Budget, as follows:
Increase Revenues:
010-050-0750-0750-4918
(Developer Contrib.)
$3,000.00
Increase Expenditures:
010-050-0750-0753-6514
(Traffic Control R&M Svcs.)
$3,000.00
Planning
10J.
AUTHORIZATION OF SUBMISSION OF A FY16 FASTLANE
GRANT
APPLICATION
TO
THE
UNITED
STATES
DEPARTMENT OF TRANSPORTATION FOR A CAPITAL
INVESTMENT PROJECT – TRANSPORTATION
To authorize submission of a FY16 FASTLANE Grant application to the
United States Department of Transportation for a capital investment project;
and further authorize the Interim Director and the Department’s
Grants.gov authorized representative to execute the necessary documents.
Transit
10K. APPROVAL OF PROJECT NO. 4833-TO#04 TO THE 2014 MASTER
TASK ORDER CONTRACT WITH PARSONS BRINCKERHOFF,
INC., FOR DEVELOPMENT OF THE TRANSIT ASSET
MANAGEMENT PLAN, PHASE 2 – TRANSPORTATION
To approve Project No. 4833-TO#04 to the 2014 Master Task Order
Contract with Parsons Brinckerhoff, Inc., in an amount not to exceed
$88,632.00, for development of the Transit Asset Management Plan, Phase
2, MIS Contract No. 000811; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary
documents.
Page 134 of 208
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APRIL 12, 2016
PAGE 10
Funding: Federal funding from existing FTA Grants is available in the
Transit Division’s approved Capital Projects Fund budget, with the
following appropriations:
Increase Revenues:
202-050-4833-4441
(FTA 5307-Planning)
$70,906.00
Increase Expenditures:
202-050-4833-6322
(Planning Studies)
$70,906.00
Local match funding is available in the Transit Division’s approved Capital
Projects Fund budget, with the following budget transfers:
Transfer from:
202-050-4899-4960/8005
(Interfund Transfer/Preliminary Est.)
Transfer to:
202-050-4833-4960/6322
(Interfund Transfer/Planning Studies)
10.
$17,726.00
$17,726.00
CONSENT AGENDA (CONT.)
TRANSPORTATION (CONT.)
Planning (cont.)
10L.
AUTHORIZATION OF SUBMISSION OF A FY16 NATIONAL
INFRASTRUCTURE GRANT APPLICATION TO THE UNITED
STATES DEPARTMENT OF TRANSPORTATION FOR A
CAPITAL INVESTMENT PROJECT – TRANSPORTATION
To authorize submission of a FY16 National Infrastructure Grant
application to the United States Department of Transportation for a capital
investment project; and further authorize the Interim Director and the
Department’s Grants.gov authorized representative to execute the necessary
documents.
SUPPORT SERVICES AGENCY
Administration
10M. AUTHORIZATION TO ACCEPT GRANT FUNDS APPROVED BY
GEORGIA ENVIRONMENTAL FINANCE AUTHORITY FOR THE
INSTALLATION OF ELECTRICAL CHARGING STATIONS AT
FOUR LOCATIONS – FLEET
To authorize the acceptance of grant funds approved by Georgia
Environmental Finance Authority for the installation of Electrical Charging
stations at four locations in Cobb County; authorize the appropriation
of fund balance in the General Fund; and further authorize the
corresponding budget transactions.
Funding: The total funds requested for Electric Vehicle Infrastructure at the
four Cobb County facilities locations is $50,665.00. The County will
receive a reimbursement of $23,286.00 total from GEFA once all
installations and invoices have been submitted.
The local share funding is available with a fund balance appropriation in the
General Fund and a transfer to the grant project in the Grant Fund and an
appropriation of GEFA grant proceeds in the Grant Fund as follows:
Increase Revenue:
010-014-0140-4980
Page 135 of 208
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APRIL 12, 2016
PAGE 11
(GF Fund Balance Appr.)
10.
$27,379.00
Increase Expenditure:
010-014-0140-6594
(GF Transfers Out)
$27,379.00
Increase Revenue:
270-060-TBD-4960
(Grant Fund Transfers In)
$27,379.00
270-060-TBD-4496
(GEFA Grant)
$23,286.00
Increase Expenditure:
270-060-TBD-8112
(Electrical Installations)
$50,665.00
CONSENT AGENDA (CONT.)
SUPPORT SERVICES AGENCY (CONT.)
Administration (cont.)
10N.
APPROVAL OF A POSITION CONVERSION – TAX ASSESSOR
To authorize the creation of an Appraiser I position, grade 45, in the
Personal Property Division of the Tax Assessors Office and eliminate the
vacant Tax Tech I, grade 7P; and further authorize the corresponding
budget transactions.
Funding is available with appropriations in the Tax Commissioner's and Tax
Assessor's budgets as follow:
Increase Revenue:
010-230-9600-4012
(Tax Comm. - Personal Property Tax)
$26,469.20
Increase Expenditure:
010-065-0960-6012
010-065-0960-6032
010-065-0960-6034
010-065-0960-6036
010-065-0960-6036
010-065-0960-6044
010-065-0960-6052
010-065-0960-6052
(Regular Salaries)
(Disability Insurance)
(FICA)
(Medical Insurance)
(Life Insurance)
(Retirement)
(Workers' Compensation)
(Dental Insurance)
$13,833.60
$
49.80
$ 1,058.27
$ 8,156.76
$
55.33
$ 2,947.94
$ 181.50
$ 186.00
PUBLIC SAFETY AGENCY
Police
10O. AUTHORIZATION TO ACCEPT A DONATION FROM THE
VININGS VILLAGE WOMEN'S CLUB FOR PRECINCT 3 –
POLICE
To authorize the acceptance of a donation from the Vinings Village
Women’s Club, in an amount not to exceed $500.00, for an Olympic Weight
Bar.
Fire and Emergency
Page 136 of 208
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APRIL 12, 2016
PAGE 12
10P.
AUTHORIZATION TO APPLY AND ACCEPT HOMELAND
SECURITY GRANT FUNDS PASSED THROUGH THE GEORGIA
EMERGENCY
MANAGEMENT
AGENCY/HOMELAND
SECURITY FOR ENHANCEMENT CAPABILITIES OF THE
GEORGIA SEARCH AND RESCUE TEAM – FIRE AND
EMERGENCY
To authorize the application and acceptance of Homeland Security grant
funds passed through the Georgia Emergency Management
Agency/Homeland Security, in an amount of $25,104.00, to continue the
enhancement of capabilities of the Georgia Search and Rescue Team
Hazardous Materials Team; authorize the corresponding budget
transactions, and further authorize the Chairman to execute the necessary
documents.
Funding:
10.
Increase revenue:
270-130-G281-4493 (GEMA)
$25,104.00
Increase expenditure:
270-130-G281-6207 (Safety Supplies)
$25,104.00
CONSENT AGENDA (CONT.)
COMMUNTIY DEVELOPMENT AGENCY
Planning
10Q. ADOPTION OF
ANNEXATION RESPONSE PER HB 489
INTERGOVERNMENTAL AGREEMENT AND HB 2 REGARDING
A PETITION FOR ANNEXATION ON 5.90 ACRE TRACT KNOWN
AS 2206 COBB PARKWAY IN THE CITY OF KENNESAW –
COMMUNITY DEVELOPMENT
To adopt annexation response per HB 489 Intergovernmental Agreement
and HB 2 regarding a petition for annexation Land Lot 175, parcel 00060,
20th District, 2nd Section located on 5.90 acre tract known as 2206 Cobb
Parkway in the City of Kennesaw. Said response is attached and made a part
of these minutes.
10R.
ADOPTION OF ANNEXATION RESPONSE PER HB 489
INTERGOVERNMENTAL AGREEMENT AND HB 2 REGARDING
A PETITION FOR ANNEXATION ON 1.10 ACRE TRACT KNOWN
AS 1409 WALCUTTS WAY IN THE CITY OF MARIETTA –
COMMUNITY DEVELOPMENT
To adopt annexation response per HB489 Intergovernmental Agreement
and HB2 regarding a petition for annexation Land Lot 283, parcel 00380,
20th District, 2nd Section located on 1.10 acre tract known as 1409 Walcutts
Way in the City of Marietta. Said response is attached and made a part of
these minutes.
FINANCE
10S.
AUTHORIZATION TO AMEND THE PROGRAM YEAR 2016
ANNUAL ACTION PLAN PROJECT ALLOCATIONS BASED
UPON THE FINAL GRANT ALLOCATIONS FOR COMMUNITY
DEVELOPMENT BLOCK GRANT, HOME INVESTMENT
PARTNERSHIPS ACT, AND EMERGENCY SOLUTIONS GRANT
PROGRAMS - FINACNE
Page 137 of 208
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APRIL 12, 2016
PAGE 13
To authorize the amendment of the Program Year 2016 Annual Action Plan
project allocations based upon the final grant allocations for Community
Development Block Grant, HOME Investment Partnerships Act, and
Emergency Solutions Grant programs; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary
documents. A copy of attachment A, B, C, are attached and made a part of
these minutes.
The funding levels and final budget structure, as depicted in Attachments
A, B, and C are based on final allocations of PY 2016 funding for CDBG,
HOME, and ESG.
CDBG Program
$ 3,913,453.00
HOME Program
$ 961,289.00
ESG Program
10.
$ 272,208.00
Total $ 5,146,950.00
CONSENT AGENDA (CONT.)
FINANCE (CONT.)
10T.
AUTHORIZATION TO REIMBURSE THE LOCAL GRANT
ACCOUNT FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT
PROGRAM,
THE
HOME
INVESTMENTS
PARTNERSHIPS PROGRAM, AND THE NEIGHBORHOOD
STABILIZATION PROGRAM FOR BUILDING REPAIRS AND
MODIFICATIONS AND PARKING SPACES AT 121 HAYNES
STREET, MARIETTA, GEORGIA - FINACNE
To authorize reimbursement to the local grant account for the Community
Development Block Grant Program, the Home Investments Partnerships
Program, and the Neighborhood Stabilization Program for building repairs
and modifications and parking spaces at 121 Haynes Street, Marietta,
Georgia; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: The following budget appropriations account for the transfer of
general funds allocated for building modifications for 121 Haynes Street,
Marietta, Georgia to the local CDBG, HOME and NSP accounts.
Increase Revenue:
General Fund balance
010-014-0140-4980
$46,647.57
Transfer from:
General Fund Interfund Transfer
010-014-0140-6594
$46,647.57
Transfer to:
CDBG Administration and Planning
280-390-CG10-4960
(Interfund revenue)
$25,000.00
Page 138 of 208
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APRIL 12, 2016
PAGE 14
Transfer to:
CDBG Administration and Planning
285-390-CD13-4960
(Interfund revenue)
Transfer to:
NSP1 Administration
281-390-NI13-4960
(Interfund revenue)
10U.
$ 3,000.00
$18,647.57
Total $46,647.57
ADOPTION OF RESOLUTION ADOPTING ALL BUDGET
AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS DATE
- FINANCE
To adopt a resolution adopting all budget amendments set forth in agenda
items on this date. Said resolution is attached and made a part of these
minutes.
10.
CONSENT AGENDA (CONT.)
EMERGENCY MANAGEMENT AGENCY
10V.
APPROVAL OF GEORGIA EMERGENCY MANAGEMENT AGENCY
STATEWIDE MUTUAL AID AND ASSISTANCE AGREEMENT TO
ENSURE MUTUAL AID ASSISTANCE AS NECESSARY IN THE EVENT
OF A NATURAL OR MAN-MADE DISASTER/EMERGENCY –
EMERGENCY MANAGEMENT
To approve the Georgia Emergency Management Agency (GEMA) Statewide
Mutual Aid and Assistance Agreement to ensure mutual aid assistance as necessary
in the event of a natural or man-made disaster/emergency; and further authorize
the Chairman to execute the necessary documents.
10W. APPROVAL OF METRO ATLANTA URBAN AREA SECURITY
INITIATIVE’S MEMORANDUM OF UNDERSTANDING REGARDING
DEPARTMENT OF HOMELAND SECURITY GRANT FUNDING
PROVIDED TO COBB EMERGENCY MANAGEMENT AGENCY,
GRANT YEAR 2014 AND 2015 – EMERGENCY MANAGEMENT
To approve the Metro Atlanta Urban Area Security Initiative Memorandum of
Understanding; authorize the acceptance of equipment and supplies; and further
authorize the Chairman to execute the necessary documents.
COUNTY CLERK
10X.
APPROVAL OF MINUTES – COUNTY CLERK
To approve the minutes of the following meetings:
March 21, 2016 – Special Called Meeting/ Agenda Work Session
March 22, 2016 – Special Called Meeting/ 1:30 Work Session
March 22, 2016 – Regular Meeting of the Board
CONSENT VOTE: ADOPTED 5-0
11.
TRANSPORTATION
Engineering
Page 139 of 208
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APRIL 12, 2016
PAGE 15
11A. APPROVAL OF CONTRACT WITH BRASFIELD & GORRIE, LLC
FOR CONSTRUCTION OF WINDY RIDGE PARKWAY BRIDGE
PEDESTRIAN IMPROVEMENTS - TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, approve a contract with Brasfield &
Gorrie, LLC, in an amount not to exceed $11,368,902.02, for construction of
Windy Ridge Parkway Bridge Pedestrian Improvements, State P.I. No. 0013963,
Cobb County Project Nos. E7520/X2405, MIS Contract No. 000944; authorize
the corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.
Funding: Appropriate receipt of additional revenue to the 2016 SPLOST
Transportation Improvements Program Fund from GDOT, State P.I. No. 0013963,
as follows:
Increase Revenue:
347-050-X240-X240-4466-X2405-C
(GDOT Revenue)
$7,750,000.00
Increase Expenditure:
347-050-X240-X240-8762-X2405-C
(Turnkey Const.)
$7,750,000.00
Available in the 2016 SPLOST Transportation Improvements Program Fund, with
the following budget transfer:
Transfer from:
347-050-X240-X240-8761-X2405-C
(Preliminary Est.)
$3,618,902.02
Transfer to:
347-050-X240-X240-8762-X2405-C
(Turnkey Const.)
$3,618,902.02
VOTE: ADOPTED 5-0
11.
TRANSPORTATION (CONT.)
Engineering (cont.)
11B.
APPROVAL OF RESURFACING CONTRACT 2016-3 LOCAL
ROADS (NORTH) WITH C.W. MATTHEWS CONTRACTING
COMPANY, INC. FOR THE RESURFACING OF COUNTYMAINTAINED STREETS – TRANSPORTATION
MOTION: Motion by Birrell, second by Cupid, to approve Resurfacing
Contract 2016-3 Local Roads (North) with C.W. Matthews Contracting
Company, Inc., in an amount not to exceed $6,986,921.88, for the
resurfacing of County-maintained streets, Project No. X2901, MIS Contract
No. 000946; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents. A copy of the
list of maintained streets is attached and made a part of these minutes.
Funding: Available in the 2016 SPLOST Transportation Improvements
Program Fund, with the following budget transfer:
Transfer from:
347-050-X290-X290-8761-X2901-C
(Preliminary Est.)
$3,349,000.00
347-050-X290-X290-8761-X2902-C
(Preliminary Est.)
$1,089,000.00
347-050-X290-X290-8761-X2918-C
(Preliminary Est.)
$2,548,921.88
Transfer to:
347-050-X290-X290-8762-X2901-C
(Turnkey Const.)
$6,986,921.88
Page 140 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 16
Available in the 2011 SPLOST Parks, Recreation and Cultural Affairs
Program Fund, as follows:
345-105-E050-EP508-8768-C
(Paving-Kennworth Park)
$253,874.48
VOTE: ADOPTED 5-0
11C.
APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH
HNTB CORPORATION FOR ENGINEERING DESIGN SERVICES
OF WINDY HILL ROAD/TERRELL MILL ROAD CONNECTOR TRANSPORTATION
MOTION: Motion by Ott, second by Lee, to approve a Consultant Services
Agreement with HNTB Corporation, in an amount not to exceed
$1,262,210.27, for engineering design services of Windy Hill Road/Terrell
Mill Road Connector, Project No. X2401, MIS Contract No. 000955;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding: Available in the 2016 SPLOST Transportation Improvements
Program Fund, with the following budget transfers:
Transfer from:
347-050-X240-X240-8721-X2401-E
(Preliminary Est.)
$1,000,000.00
347-050-X240-X240-8741-X2401-R
(Preliminary Est.)
$ 262,210.27
Transfer to:
347-050-X240-X240-8722-X2401-E
(Engineering)
$1,262,210.27
VOTE: ADOPTED 5-0
11.
TRANSPORTATION (CONT.)
Engineering (cont.)
11D.
APPROVAL
OF
DEVELOPER’S
MEMORANDUM
OF
AGREEMENT WITH AOA PROPERTIES HOLDING, INC. AND
CATHOLIC
CONSTRUCTION
SERVICES,
INC.
AND
AUTHORIZATION
TO
ACCEPT
A
DEVELOPER
CONTRIBUTION FOR CONSTRUCTION MODIFICATIONS ON
CEDARCREST ROAD - TRANSPORTATION
MOTION: Motion by Weatherford, second by Birrell, to approve a
Developer's Memorandum of Agreement (MOA) with AOA Properties
Holding, Inc., and Catholic Construction Services, Inc., for construction
modifications on Cedarcrest Road, Project No. D4070; authorize the
acceptance of a developer contribution, in the amount of $104,540.00 for
this project; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: Appropriate receipt of a developer contribution from AOA
Properties Holding, Inc., and Catholic Construction Services, Inc., to the
2005 SPLOST Transportation Improvements Program Fund, as follows:
Increase Revenues:
340-050-7504-D407-4918-D4070-C
(Developer Contrib.)
Increase Expenditures:
340-050-7504-D407-8762-D4070-C
Page 141 of 208
$104,540.00
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 17
(Turnkey Constr.)
$104,540.00
VOTE: ADOPTED 5-0
11E.
APPROVAL OF ENCROACHMENT AGREEMENT WITH
COLONIAL PIPELINE COMPANY FOR ENCROACHMENT
UPON AN EXISTING UTILITY EASEMENT LOCATED ON BOB
CALLAN TRUNK TRAIL, PHASE 2, SEGMENT A, AT
ROTTENWOOD CREEK - TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve an Encroachment
Agreement with Colonial Pipeline Company for encroachment upon an
existing utility easement located on Bob Callan Trunk Trail, Phase 2,
Segment A, at Rottenwood Creek, State P.I. No. 0010009, Cobb County
Project No. TR474; and authorize the Chairman to execute the necessary
documents.
VOTE: ADOPTED 5-0
11F.
APPROVAL OF COBB FRAMEWORK AGREEMENT WITH
THE
CUMBERLAND
COMMUNITY
IMPROVEMENT
DISTRICT FOR I-285 MULTI-USE BRIDGE - TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve a Cobb
Framework Agreement (CFA) with the Cumberland Community
Improvement District (CCID) for I-285 Multi-Use Bridge, Project Nos.
E4210/X2408; and authorize the Chairman to execute the necessary
documents.
VOTE: ADOPTED 5-0
11.
TRANSPORTATION (CONT.)
Engineering (cont.)
11G. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH
GEORGIA POWER COMPANY FOR I-285 MULTI-USE BRIDGE TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve of Utility
Relocation Agreement with Georgia Power Company, in an amount not to
exceed $56,530.00, for I-285 Multi-Use Bridge, Project Nos. E4210/X2408,
MIS Contract No. 000958; authorize the corresponding budget transaction;
and further authorize the Chairman to execute the necessary documents.
Funding: Available in the 2016 SPLOST Transportation Improvements
Program Fund, with the following budget transfer:
Transfer from:
347-050-X240-X240-8781-X2408-U
(Preliminary Est.)
Transfer to:
347-050-X240-X240-8786-X2408-U
(Utility Relocation)
$56,530.00
$56,530.00
VOTE: ADOPTED 5-0
11H. APPROVAL OF CONTRACT WITH NORTHWEST EXPRESS
ROADBUILDERS, A JOINT VENTURE, FOR CONSTRUCTION
OF I-285 MULTI-USE BRIDGE - TRANSPORTATION
Page 142 of 208
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APRIL 12, 2016
PAGE 18
MOTION: Motion by Ott, second by Lee, to approve a contract with
Northwest Express Roadbuilders, a Joint Venture, as presented, in an
amount not to exceed $10,085,408.80, for construction of I-285 Multi-Use
Bridge, Project Nos. E4210/X2908, MIS Contract No. 000951; authorize
the corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Clerk’s Note: Direction was given to Staff to review funding with the County
Manger and the Board to see if there is viable funding within the
Cumberland Special District I for this contract and If alternate funding is
available an agenda item will be brought back before Board.
Funding: Appropriate receipt of additional revenue to the 2016 SPLOST
Transportation Improvements Program Fund from the Cumberland
Community Improvement District, as follows:
Increase Revenue:
347-050-X240-X240-4505-X2408-C
(CCID Revenue)
$5,000,000.00
Increase Expenditure:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$5,000.000.00
Federal and local match funding is available with the transfer of existing
Federal Transit Administration Grant funds from the Transit Capital
Projects Fund to the 2016 SPLOST Transportation Improvements Program
Fund, as follows:
11.
Transfer from:
202-050-Various Units-8005
(FTA-Preliminary Est.)
$2,596,790.00
202-050-Various Units-8005
(Local Match-Preliminary Est.)
$ 649,198.00
Transfer to:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$3,245,988.00
TRANSPORTATION (CONT.)
Engineering (cont.)
11H. APPROVAL OF CONTRACT WITH NORTHWEST EXPRESS
ROADBUILDERS FOR CONSTRUCTION OF I-285 MULTI-USE
BRIDGE – TRANSPORTATION (CONT.)
Federal and local match funding is available with the transfer of FY16
Federal Transit Administration Grant funds to the 2016 SPLOST
Transportation Improvements Program Fund, from appropriation of FY16
FTA Grant funds to the Transit Capital Projects Fund, as follows:
Transfer from:
202-050-4831-8005
(FTA-Preliminary Est.)
$1,040,000.00
202-050-4831-8005
(Local Match- Preliminary Est.)
$ 260,000.00
Transfer to:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$1,300,000.00
Page 143 of 208
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APRIL 12, 2016
PAGE 19
Appropriate receipt of additional revenue to the 2016 SPLOST
Transportation Improvements Program Fund from the Atlanta Braves, as
follows:
Increase Revenue:
347-050-X240-X240-4506-X2408-C
(Other Local Rev.)
$380,000.00
Increase Expenditure:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$380,000.00
Additional funding is available with the transfer of funds from the
Cumberland Special Services District 1 to the 2016 SPLOST Transportation
Improvements Program Fund, as follows:
Transfer from:
294-055-CSD1-8810
(Designated Contingency)
$159,420.80
Transfer to:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$159,420.80
VOTE: ADOPTED 5-0
11.
TRANSPORTATION (CONT.)
Engineering (cont.)
11I.
APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 TO THE
CONSULTANT SERVICES AGREEMENT WITH AECOM
TECHNICAL
SERVICES,
INC.
FOR
ADDITIONAL
ENGINEERING AND DESIGN SERVICES REQUIRED FOR I-285
MULTI-USE BRIDGE - TRANSPORTATION
MOTION: Motion by Ott, second by Lee, to approve Supplemental
Agreement No. 1 to the Consultant Services Agreement with AECOM
Technical Services, Inc., in an amount not to exceed $135,300.55,
for additional engineering and design services required for I-285 Multi-Use
Bridge, Project No. E4210, MIS Contract No. 000853; authorize the
corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund, with the following budget transfer:
Page 144 of 208
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APRIL 12, 2016
PAGE 20
Transfer from:
345-050-E004-E421-8721-E4210-E
(Preliminary Est.)
$ 135,300.55
Transfer to:
345-050-E004-E421-8722-E4210-E
(Engineering)
$ 135,300.55
Increase GAE 345031015602:
345-050-E004-E421-8722-E4210-E
(Engineering)
$ 135,300.55
VOTE: ADOPTED 5-0
11J.
APPROVAL OF MEMORANDUM OF AGREEMENT WITH THE
GEORGIA DEPARTMENT OF TRANSPORTATION FOR
PRELIMINARY ENGINEERING OVERSIGHT ON INTERSTATE
NORTH PARKWAY AT INTERSTATE NORTH CIRCLE TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve a Memorandum
of Agreement (MOA) with the Georgia Department of Transportation
(GDOT) for preliminary engineering oversight on Interstate North Parkway
at Interstate North Circle, State P.I. No. 0013966, Cobb County Project No.
E4190; authorize payment of an engineering oversight fee, in an amount
not to exceed $50,000.00; authorize the corresponding budget transaction;
and further authorize the Chairman to execute the necessary documents.
Funding is available in the 2011 SPLOST Transportation Improvements
Program Fund, with the following budget transfer:
Transfer from:
345-050-E004-E419-8761-E4190-C
(Preliminary Est.)
$50,000.00
Transfer to:
345-050-E004-E419-8722-E4190-E
(Engineering)
$50,000.00
VOTE: ADOPTED 5-0
12.
SUPPORT SERVICES AGENCY
Administration
12A.
APPROVAL OF CONTRACT WITH DATUM STORAGE
SOLUTIONS FOR HIGH DENSITY STORAGE SYSTEMS FOR
THE 2016 SPLOST SUPERIOR COURT CLERK'S AND
SOLICITOR'S RENOVATION LOCATED AT 10 EAST PARK
SQUARE – SUPPORT SERVICES
MOTION: Motion by Weatherford, second by Lee, to approve a contract
with Datum Storage Solutions, in an amount not to exceed $489,525.79, for
high density storage systems for the 2016 SPLOST Superior Court Clerk’s
and Solicitor’s renovation project located at 10 East Park Square; authorize
the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
Page 145 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 21
Funding is available in the 2016 SPLOST project budget with the following
transfers:
Transfer from:
347-110-X092-8005-X0927-T
(10 E Pk - Prelim Est)
$ 34,000.00
Transfer to:
347-110-X092-8460-X0927-T
(Office Furniture)
$ 34,000.00
Transfer from:
347-110-X092-8005-X0928-A
(Sup Ct Clk - Preliminary Est)
$ 455,525.79
Transfer to:
347-110-X092-8460-X0928-A
(Office Furniture)
$ 455,525.79
VOTE: ADOPTED 5-0
13.
COMMUNITY DEVELOPMENT AGENCY
Planning
13A.
APPROVAL OF AMENDED CP 4-7 PROPOSAL FROM THE 2016
COMPREHENSIVE PLAN AND FUTURE LAND USE
AMENDMENTS DOCUMENT – COMMUNITY DEVELOLPMENT
MOTION: Motion by Cupid, second by Weatherford, to approve an
amended CP 4-7 proposal from the 2016 Comprehensive Plan and Future
Land Use Amendments with the following text amendment added:
•
In an effort to mitigate commercial land use impacts affecting
adjacent residential land uses, it is recommended any proposed
development in the Neighborhood Activity Center (NAC) for an
assemblage of parcels (18019000030, 18019000040, 18019000050
and 18019000060) located on the west side of Mableton Parkway,
south of Boggs Road, that the Planning Commission and Board of
Commissioners consider inclusion of a higher density residential
component as a transition between the commercial development and
the adjacent Low Density Residential (LDR) neighborhoods.
VOTE: ADOPTED 5-0
13B.
WITHDRAWAL
OF
COMMUNITY
DEVELOPMENTS
SUBMISSION OF ZD-20 FROM THE 2016 COMPREHENSIVE
PLAN AND FUTURE LAND USE AMENDMENTS DOCUMENT –
COMMUNITY DEVELOPMENT
MOTION: Motion by Birrell, second by Ott, to withdraw the Community
Development submission of ZD-20 from the 2016 Comprehensive Plan and
Future Land Use Amendments document.
VOTE: ADOPTED 5-0
14.
FINANCE
14A.
AUTHORIZATION TO APPROPRIATE CAPITAL LEASE
PROCEEDS AND DEBT SERVICE PAYMENTS IN RELATION TO
Page 146 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 22
THE CAPITAL LEASE PREVIOUSLY APPROVED FOR THE
PURCHASE OF VARIOUS EQUIPMENT IN THE 2016 SPLOST
FUND - FINANCE
MOTION: Motion by Lee, second by Cupid, to authorize the appropriation
of capital lease proceeds and debt service payments in relation to the capital
lease previously approved by the Board for the purchase of various
equipment in the 2016 SPLOST Fund; and further authorize the
corresponding budget transactions.
Funding:
Increase Revenue:
347-055-X136-4919
(Lease Proceeds)
$20,745,250.00
Increase Expenditures:
347-055-X136-6791
(Principal)
$19,866,805.98
347-055-X136-6792
(Interest)
$
878,444.02
VOTE: ADOPTED 5-0
15.
COMMUNITY DEVELOPMENT HEARINGS
Business License
15A.
CONDUCT OF APPEAL HEARING FOR MS. CHRYSTA COBB
ALCOHOL BEVERAGE WORK PERMIT – BUSINESS LICENSE
The Appeal Hearing for Ms. Chrysta Cobb was opened regarding the denial
of her application for an Alcohol Beverage Work Permit.
Mr. Sam Hensley, Jr., attorney for the Business License Division and the
License Review Board, provided opening remarks and background
information.
Mr. Hensley swore in those expected to testify and called Sergeant Bonnie
Smith, Cobb County Police Department, for questioning. Ms. Cobb did not
question Sergeant Smith.
Ms. Cobb testified, Mr. Hensley and Commissioner Birrell questioned Ms.
Cobb.
MOTION: Motion by Birrell, second by Lee, to uphold the January 21,
2016 decision of the License Review Board, and approve the Alcohol
Beverage Work Permit for Ms. Chrysta Cobb.
VOTE: ADOPTED 5-0
15.
COMMUNITY DEVELOPMENT HEARINGS (CONT.)
Business License (cont.)
15B.
CONDUCT OF APPEAL HEARING FOR MR. JERRY OATES
ALCOHOL BEVERAGE WORK PERMIT – BUSINESS LICENSE
The Appeal Hearing for Mr. Jerry Oates was opened regarding the denial of
his application for an Alcohol Beverage Work Permit while working at
Zoe’s Kitchen located at 2923 Cobb Parkway Atlanta, Georgia 30039.
Page 147 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 23
Mr. Sam Hensley, Jr., attorney for the Business License Division and the
License Review Board, provided opening remarks and background
information.
Mr. Hensley swore in those expected to testify and called Sergeant Bonnie
Smith, Cobb County Police Department, for questioning. Mr. Oates did not
question Sergeant Smith.
Mr. Oates testified, Mr. Hensley, Commissioner Ott, and Commissioner
Weatherford questioned Mr. Oates
Mr. Oates gave closing remarks.
MOTION: Motion by Ott, second by Birrell, to uphold the January 21, 2016
decision of the License Review Board, and approve the Alcohol Beverage
Work Permit for Jerry Oates.
VOTE: ADOPTED 5-0
ADJOURNMENT
The meeting was adjourned at 11:31 a.m.
____________________________________________
Angela Cunningham
Deputy County Clerk
Cobb County Board of Commissioners
Page 148 of 208
COBB COUNTY TRANSPORTATION AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Engineering
1
To approve a contract with Glosson Enterprises, LLC for construction of Old
Stilesboro Road at Pickett’s Mill Elementary School, Project No. E8100, MIS Contract
No. 000947.
2
To approve a Consultant Services Agreement with Kimley-Horn and Associates, Inc.
for engineering design services of Dallas Highway at Lost Mountain Road/Mars Hill
Road, Project No. X2305, MIS Contract No. 000961.
3
To approve a Consultant Services Agreement with CALYX Engineers, formerly known
as Mulkey, Inc. for engineering design services of Post Oak Tritt Road at Hembree
Road, Project No. X2311, MIS Contract No. 000960.
4
To approve Project No. X2312-TO#03 to the 2014 Master Task Order Contract with
Gresham, Smith and Partners for engineering design services on Powder Springs Road
at Flint Hill Road/Pine Grove Drive/Deercreek Drive, MIS Contract No. 000796.
5
To approve Change Order No. 1 (final) to the contract with Baldwin Paving Company,
Inc. for intersection improvements on Cooper Lake Road at King Springs Road,
Project No. E3040, MIS Contract No. 000809.
6
To approve Change Order No. 1 (final) to the contract with Ohmshiv Construction,
LLC for construction of Clay Road Sidewalk, State P.I. No. 0009014, Cobb County
Project No. D7210, MIS Contract No. 000583.
7
To adopt a resolution authorizing the submission of a FY16 Local Maintenance and
Improvement Grant Program application to the Georgia Department of
Transportation for Safety Action Projects.
8
To approve a Memorandum of Agreement with the Cobb-Marietta Coliseum and
Exhibit Hall Authority for I-285 Multi-Use Bridge, Project Nos. E4210/TR494.
9
To approve a Memorandum of Agreement with the Georgia Department of
Transportation for preliminary engineering oversight on South Barrett Parkway
Reliever, Phase 3, State P.I. No. 0013239, Town Center Community Improvement
District Project No. TCID-26, Cobb County Project No. X2407.
10
To approve a Utility Relocation Agreement with Georgia Power Company for
preliminary engineering and relocation of facilities on Sandy Plains Road, Project No.
E6060, MIS Contract No. 000959.
Page 149 of 208
Agenda Item Number. 1
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a contract with Glosson Enterprises, LLC for construction of Old Stilesboro Road at
Pickett’s Mill Elementary School, Project No. E8100, MIS Contract No. 000947.
BACKGROUND
Construction of Old Stilesboro Road (Pickett’s Mill Elementary School) is an approved school
zone safety and operational improvements project in the 2011 SPLOST Transportation
Improvements Program.
On February 23, 2016, the Board of Commissioners approved an Intergovernmental Agreement
with Cobb County School District (CCSD) for construction of school zone safety and
operational improvements along Old Stilesboro Road and the property adjacent to Pickett’s Mill
Elementary School. CCSD has committed $113,799.00 to fund the school site portion of this
project.
The project consists of lengthening the existing right turn lane on Old Stilesboro Road and
widening the main school driveway where it intersects the roadway. Associated school site
driveway and parking lot enhancements will improve on-site queuing and facilitate roadway
improvements. The Department and CCSD have coordinated efforts, in accordance with the
Working Protocol, in developing plans for this joint project.
The Invitation to Bid was advertised in the Marietta Daily Journal on February 29, 2016, and
on March 4, 11, and 18, 2016.
Page 150 of 208
Comm. Dist.
1
Agenda Item Number. 1
Bids were received on March 24, 2016, from the following companies:
Company
Glosson Enterprises, LLC
Chatfield Contracting, Inc.
Amount
$234,881.05
$324,281.80
The low bid of $234,881.05 from Glosson Enterprises, LLC was reviewed and found to be
reasonable and responsive. The completion date for this project is 90 consecutive calendar days
from issuance of the Notice to Proceed.
FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund, with the following
budget transfer:
Transfer from:
345-050-E008-E810-8761-E8100-C (Preliminary Est.)
$121,082.05
Transfer to:
345-050-E008-E810-8762-E8100-C (Turnkey Const.)
$121,082.05
Appropriate receipt of additional revenue to the 2011 SPLOST Transportation Improvements
Program Fund from Cobb County School District, as follows:
Increase
Revenue:
345-050-E008-E810-4506-E8100-C (Other Local Rev.)
Increase
345-050-E008-E810-8762-E8100-C (Turnkey Const.)
Expenditure:
$113,799.00
$113,799.00
RECOMMENDATION
The Board of Commissioners approve a contract with Glosson Enterprises, LLC, in an amount
not to exceed $234,881.05, for construction of Old Stilesboro Road (Pickett’s Mill Elementary
School), Project No. E8100, MIS Contract No. 000947; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.
ATTACHMENTS
Location Map
Page 151 of 208
LOCATION MAP
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Page 152 of 208
PKW Y
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(Pickett's Mill Elementary School)
Project No. E8100
April 26, 2016
K
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PROJECT:
Cobb County
Department of Transportation Old Stilesboro Road
Notes: Commission District 1
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Agenda Item Number. 2
Cobb County
Department of Transportation
Comm. Dist.
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Consultant Services Agreement with Kimley-Horn and Associates, Inc. for
engineering design services of Dallas Highway at Lost Mountain Road/Mars Hill Road, Project
No. X2305, MIS Contract No. 000961.
BACKGROUND
Dallas Highway at Lost Mountain Road/Mars Hill Road is an approved intersection improvements
project in the 2016 SPLOST Transportation Improvements Program (TIP).
The project consists of intersection safety and operational improvements, which will include turn
lane modifications (additions, reassigned lanes, and a potential drop lane). Commercial access
modifications along Mars Hill Road and Lost Mountain Road will also be included.
On October 27, 2015, the Board of Commissioners authorized the advertisement for and conduct
of a public hearing prior to expending $100,000.00 or more to perform engineering design
services for various projects in the 2016 SPLOST TIP, and also authorized the Department to issue
a Request for Proposals (RFP) to procure these services. Dallas Highway at Lost Mountain
Road/Mars Hill Road was one of the approved projects. Notice of Public Hearing was advertised
in the Marietta Daily Journal on November 6, 13, and 20, 2015. The public hearing was held on
November 24, 2015.
The RFP was advertised in the Marietta Daily Journal on December 18 and 25, 2015, and on
January 1 and 8, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the
Policy for the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on January 14, 2016, with eight firms responding.
Page 153 of 208
1
Agenda Item Number. 2
On February 23, 2016, the Board approved the recommended ranking of the three most qualified
firms for engineering design services of Dallas Highway at Lost Mountain Road/Mars Hill Road,
based on their understanding of the project, proposed staffing, level of experience and past
performance, project approach, availability, and financial stability. The Board also authorized
negotiations for a final scope of services and fee beginning with the top-ranked firm, Kimley-Horn
and Associates, Inc.
The Department has negotiated a final scope of services and fee with Kimley-Horn and Associates,
Inc., in an amount not to exceed $246,126.00, for engineering design of the Dallas Highway at
Lost Mountain Road/Mars Hill Road project.
FUNDING
Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following
budget transfer:
Transfer from: 347-050-X230-X230-8721-X2305-E (Preliminary Est.)
$200,000.00
347-050-X230-X230-8761-X2305-C (Preliminary Est.)
$ 46,126.00
347-050-X230-X230-8722-X2305-E (Engineering)
$246,126.00
Transfer to:
RECOMMENDATION
The Board of Commissioners approve a Consultant Services Agreement with Kimley-Horn and
Associates, Inc., in an amount not to exceed $246,126.00, for engineering design services of
Dallas Highway at Lost Mountain Road/Mars Hill Road, Project X2305, MIS Contract No.
000961; authorize the corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents.
ATTACHMENTS
Location Map
Page 154 of 208
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PROJECT:
Cobb County
Department of Transportation Dallas Highway (SR 120) at
Lost Mountain Road/Mars Hill Road
Project No. X2305
Page 155 of 208
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April 12, 2016
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Agenda Item Number. 3
Cobb County
Department of Transportation
Comm. Dist.
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Consultant Services Agreement with CALYX Engineers, formerly known as Mulkey,
Inc. for engineering design services of Post Oak Tritt Road at Hembree Road, Project No. X2311,
MIS Contract No. 000960.
BACKGROUND
Post Oak Tritt Road at Hembree Road is an approved intersection improvements project in the 2016
SPLOST Transportation Improvements Program (TIP).
The project consists of intersection improvements to potentially include reconfiguration of turn/travel
lanes and the existing traffic signal, or construction of a roundabout.
On October 27, 2015, the Board of Commissioners authorized advertisement for and conduct of a
public hearing prior to expending $100,000.00 or more to perform engineering design services for
various projects in the 2016 SPLOST TIP, and also authorized the Department to issue Requests for
Proposals (RFP) to procure these services. Post Oak Tritt at Hembree Road was one of the approved
projects. Notice of Public Hearing was advertised in the Marietta Daily Journal on November 6, 13,
and 20, 2015. The public hearing was held on November 24, 2015.
The RFP was advertised in the Marietta Daily Journal on December 18 and 25, 2015, and on January
1 and 8, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the Policy for
the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on January 14, 2016, with eight firms responding.
Page 156 of 208
3
Agenda Item Number. 3
On February 23, 2016, the Board approved the recommended ranking of the three most qualified
firms, based on their understanding of the project, proposed staffing, level of experience and past
performance, project approach, availability, and financial stability. The Board also authorized
negotiations for a final scope of services and fee beginning with the top-ranked firm, Mulkey, Inc.,
now known as CALYX Engineers.
The Department has negotiated a final scope of services and fee with CALYX Engineers, in an
amount not to exceed $175,000.00, for the design of the Post Oak Tritt Road at Hembree
Road project.
FUNDING
Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following
budget transfers:
Transfer from: 347-050-X230-X230-8721-X2311-E (Preliminary Est.)
$150,000.00
347-050-X230-X230-8761-X2311-C (Preliminary Est.)
$ 25,000.00
347-050-X230-X230-8722-X2311-E (Engineering)
$175,000.00
Transfer to:
RECOMMENDATION
The Board of Commissioners approve a Consultant Services Agreement with CALYX Engineers,
formerly known as Mulkey, Inc., in an amount not to exceed $175,000.00, for engineering design
services of Post Oak Tritt Road at Hembree Road, Project No. X2311, MIS Contract No. 000960;
authorize the corresponding budget transaction; and further authorize the Chairman to execute the
necessary documents.
ATTACHMENTS
Location Map
Page 157 of 208
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PROJECT:
Cobb County
Department of Transportation Post Oak Tritt at Hembree Road
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E TH
SANDY DR
RD
S
VI
DA
HEMBRE E
PL AINS CT
FD
R
LOCATION MAP
RD
April 26, 2016
Project No. X2311
k
Notes: Commission District 3
Page 158 of 208
[
Agenda Item Number. 4
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
Comm. Dist.
4
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve Project No. X2312-TO#03 to the 2014 Master Task Order Contract with Gresham, Smith
and Partners for engineering design services on Powder Springs Road at Flint Hill Road/Pine Grove
Drive/Deercreek Drive, MIS Contract No. 000796.
BACKGROUND
Powder Springs Road at Flint Hill Road/Pine Grove Drive/Deercreek Drive is an approved project in
the Intersection Improvements Component of the 2016 SPLOST Transportation Improvements
Program. This is a joint project with the City of Powder Springs. A preliminary concept will be
developed for improving the intersection at each location on Powder Springs Road. Traffic signal, sight
distance, and environmental impacts will also be assessed.
On June 10, 2014, the Board of Commissioners approved the 2014 Master Task Order Contracts in the
area of Category B. Gresham, Smith and Partners was approved for Highway Design: Roadway, Bridge
& Surveying.
On January 26, 2016, the Board approved a Cobb Framework Agreement with the City of Powder
Springs for intersection improvements on Powder Springs Road at Flint Hill Road/Pine Grove
Drive/Deercreek Drive.
Project No. X2312-TO#03 to the 2014 Master Task Order Contract with Gresham, Smith and Partners,
in an amount not to exceed $60,010.00, is requested for engineering design of intersection
improvements on Powder Springs Road at Flint Hill Road/Pine Grove Drive/Deercreek Drive.
Page 159 of 208
Agenda Item Number. 4
FUNDING
Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following budget
transfer:
Transfer from: 347-050-X230-X230-8721-X2312-E (Preliminary Est.) $60,010.00
Transfer to:
347-050-X230-X230-8722-X2312-E (Engineering)
$60,010.00
RECOMMENDATION
To approve Project No. X2312-TO#03 to the 2014 Master Task Order Contract with Gresham, Smith
and Partners, in an amount not to exceed $60,010.00, for engineering design services on Powder
Springs Road at Flint Hill Road/Pine Grove Drive/Deercreek Drive, MIS Contract No. 000796;
authorize the corresponding budget transaction; and further authorize the Chairman to execute the
necessary documents.
ATTACHMENTS
Location Map
Page 160 of 208
LOCATION MAP
MA
P
D
OW
ER
SP
NG
RI
NE
S
G
ED
RD
M US DR
B
D
BU
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BEECHER DR
Cr
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Cooper
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CL AY R
D
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SANDERS RD
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WESLEY DR
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WEST
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n
Clarkdale
n
PROJECT:
April 26, 2016
Cobb County
Powder
Springs
Road
at
Flint
Hill
Road/
Department of Transportation
Pine Grove Drive/Deercreek Drive
Project No. X2312
Notes: Commission District 4
Page 161 of 208
k
[
Agenda Item Number. 5
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
Comm. Dist.
2
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve Change Order No. 1 (final) to the contract with Baldwin Paving Company, Inc. for
intersection improvements on Cooper Lake Road at King Springs Road, Project No. E3040, MIS Contract
No. 000809.
BACKGROUND
Cooper Lake Road at King Springs Road is an approved project in the Intersection Safety and Operational
Improvements Component of the 2011 SPLOST Transportation Improvements Program.
The Cooper Lake Road at King Springs Road project consisted of drainage improvements to include
installation of additional curb and gutter and storm drain. Gaps between existing sidewalks were filled in
with new sidewalk, and pedestrian access across King Springs Road was upgraded to improve safety. In
addition, the existing eastbound left turn lane from Cooper Lake Road onto King Springs Road was
extended to improve traffic flow.
On November 11, 2014, the Board of Commissioners approved a contract with Baldwin Paving
Company, Inc., for intersection improvements on Cooper Lake Road at King Springs Road.
Details for action requested are as follows:
Construction is complete and Change Order No. 1 (final) to the contract with Baldwin Paving Company,
Inc., a savings to the project in the amount of $111,302.02, is requested due to variations between the
original and final plan quantities. These are the final changes necessary to close this contract with
Baldwin Paving Company, Inc.
Page 162 of 208
Agenda Item Number. 5
Original Contract
Change Order No. 1 (final)
Revised Contract
$ 359,367.38
($111,302.02)
$ 248,065.36
FUNDING
A savings to the 2011 SPLOST Transportation Improvements Program Fund.
Decrease GAE 345111114507:
345-050-E003-E304-8762-E3040-C
(Turnkey Const.)
$46,657.20
A savings to the Water System's SPLOST Projects-Relocate Lines Adopted CIP Budget, with the
following budget transfers:
Decrease GAE 510111114507:
510-500-5756-8260-W4322-C (Construction)
$64,644.82
Transfer from:
Cooper Lake Road at King Springs Road
Construction
510-500-5756-8260-W4322-C
$64,644.82
Interest Expense on Retainage
Meter Purchase Replacement
Contingency
510-500-5756-6613-W4322-A
510-500-5756-8456-W4322-M
510-500-5756-8810-W4322-T
$ 675.00
$ 200.00
$ 2,810.00
Total:
Transfer to:
SPLOST Project-Relocate Lines
Preliminary Estimates
$68,329.82
510-500-5756-8005-W4069-Z
$68,329.82
RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the contract with Baldwin Paving
Company, Inc., a savings to the project in the amount of $111,302.02, for intersection improvements on
Cooper Lake Road at King Springs Road, Project No. E3040, MIS Contract No. 000809; authorize the
corresponding budget transactions; and further authorize the Chairman to execute the necessary
documents.
ATTACHMENTS
Location Map
Page 163 of 208
LOCATION MAP
D R
D
LAKE DR
D
ON
RO
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DATE:
PROJECT:
Cobb County
April 26, 2016
Cooper
Lake
Road
at
King
Springs
Road
Department of Transportation
Project No. E3040
k
Notes: Commission District 2
Page 164 of 208
[
Agenda Item Number. 6
Cobb County
Department of Transportation
Comm. Dist.
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve Change Order No. 1 (final) to the contract with Ohmshiv Construction, LLC for
construction of Clay Road Sidewalk, State P.I. No. 0009014, Cobb County Project No. D7210,
MIS Contract No. 000583.
BACKGROUND
Clay Road Sidewalk is an approved project in the Sidewalks Component of the 2005 SPLOST
Transportation Improvements Program (TIP) and an approved Georgia Department of
Transportation (GDOT) Transportation Enhancement project, designated as State P.I. No.
0009014.
This project consisted of installing 1.63 miles of five-foot wide sidewalk on the south side of Clay
Road, from Austell Road to Mable Lake Drive. Two culverts were extended to accommodate the
sidewalk across Buttermilk Creek Tributary and Clay Branch Creek Tributary.
On August 9, 2011, the Board of Commissioners approved an Agreement for Transportation
Enhancement Activities with GDOT for the construction of Clay Road Sidewalk, State P.I. No.
0009014. Under the terms of the Agreement, GDOT funded 80 percent of the eligible
construction costs, up to a maximum of $750,000.00. Cobb County was responsible for 20 percent
of the eligible construction costs, or $187,500.00, and 100 percent of all construction costs
exceeding the State maximum. Funding for the County’s portion of costs was available in the
2005 SPLOST TIP Fund budget.
On August 12, 2014, the Board approved a contract with Ohmshiv Construction, LLC for
construction of Clay Road Sidewalk.
Details for action requested are as follows:
Page 165 of 208
4
Agenda Item Number. 6
Construction is complete and Change Order No. 1 (final) to the contract with Ohmshiv
Construction, LLC, a savings to the project in the amount of $199,518.14, is requested due to
variations between the original and final plan quantities. These are the final changes necessary to
close this contract with Ohmshiv Construction, LLC.
Original Contract
Change Order No. 1 (final)
Revised Contract
$1,363,543.75
($ 199,518.14)
$1,164,025.61
FUNDING
A savings to the 2005 SPLOST Transportation Improvements Program Fund.
Decrease GAE 340081214502: 340-050-7507-D721-8762-D7210-C (Turnkey
Const.)
$97,959.64
A savings to the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget, with the
following budget transfers:
Decrease GAE 510081214502:
Transfer from:
Clay Road Sidewalk
Construction
Interest Expense on Retainage
Contingency
510-500-5756-8260-W4272-C (Construction)
510-500-5756-8260-W4272-C
510-500-5756-6613-W4272-A
510-500-5756-8810-W4272-T
Total:
Transfer to:
SPLOST Projects-Relocate Lines
Preliminary Estimates
$101,558.50
$101,558.50
$
630.00
$ 2,806.08
$104,994.58
510-500-5756-8005-W4069-Z
$104,994.58
RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the contract with Ohmshiv
Construction, LLC, a savings to the project in the amount of $199,518.14, for construction of
Clay Road Sidewalk, State P.I. No. 0009014, Cobb County Project No. D7210, MIS Contract No.
000583; authorize the corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.
ATTACHMENTS
Location Map
Page 166 of 208
LOCATION MAP
ALAINA CIR
BRAZOS DR
L
F IE
ST
WE
FLOYD DR
VERNON DR
D
R
WHIT E BLVD
WO
MABLE L AKE DR
AYRES RD
DAL E DR
LAND ERS DR
End
Project
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D
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SR
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Project No. D7210
Page 167 of 208
8
(
!
PINE VAL LEY RD
OL
DA
BA
LA
MA
RD
DATE:
April 26, 2016
k
Notes: Commission District 4
RD
WOOD VALLEY RD
ORIO LE WAY
PROJECT:
Cobb County
Department of Transportation Clay Road Sidewalk
E
TA IN
RD
139
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D
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[
Agenda Item Number. 7
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To adopt a resolution authorizing the submission of a FY16 Local Maintenance and
Improvement Grant Program application to the Georgia Department of Transportation for Safety
Action Projects.
BACKGROUND
The Department has received a Safety Action Projects Request from the Georgia Department of
Transportation (GDOT) to provide a list of potential projects eligible for funding assistance
available through the FY16 Local Maintenance and Improvement Grant (LMIG) Program.
Department staff has identified four locations where a skid-resistant pavement surface would
reduce the number of single-vehicle collisions resulting from vehicles running off the road. The
projects shown on the attached list include installation of a textured, high friction surface
treatment to be applied onto the existing pavement in horizontal curves, with new pavement
markings.
In order to receive the LMIG funding, Cobb County is required to complete an application that
includes a project description and estimated total project cost.
The Department is in receipt of the required LMIG Program application and has proposed four
projects with an estimated total cost of $676,317.32 for GDOT review. Upon approval of the
proposed project list, the State has committed to fund up to 70 percent of the GDOT eligible
construction costs, in an amount not to exceed $473,422.12. The County will be responsible for
the required 30 percent local match of the GDOT eligible construction costs, or $202,895.20,
and 100 percent of all construction costs exceeding the State maximum. Funding for the
County's share of this project is available in the 2016 SPLOST Transportation Improvements
Program Fund approved budget.
Page 168 of 208
Comm. Dist.
All
Agenda Item Number. 7
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners adopt a resolution authorizing the submission of a FY16 Local
Maintenance and Improvement Grant (LMIG) Program application to the Georgia Department
of Transportation, in an amount not to exceed $676,317.32, for Safety Action Projects; and
authorize the Chairman to execute the necessary documents.
ATTACHMENTS
Safety Action Projects List
Resolution
Page 169 of 208
FY16 LMIG APPLICATION
SAFETY ACTION PROJECTS
Cobb County, GA
Comm Length
Dist. (miles)
Type of Work
No. Road Name
Begin
End
1 Windy Hill Road
Windy Ridge Extension
950' south of Wildwood Parkway
2
0.25 High friction surface, pavement markings
2 Cheatham Hill Road 275' south of Livingston Drive 650’ south of Ward Creek Drive
1
0.40 High friction surface, pavement markings
3 Piedmont Road
Rio Montana Drive
Shaw Road
3
0.35 High friction surface, pavement markings
4 Riverside Parkway 500’ west of Hartman Road
Hartman Road
4
0.09 High friction surface, pavement markings
Estimated Total Project Cost
Estimated
Cost
$ 189,565.75
$ 153,960.12
$ 265,776.43
$ 67,015.02
$ 676,317.32
Page 170 of 208
RESOLUTION
WHEREAS, it continues to be the desire of Cobb County to support the preservation of County
infrastructure; and
WHEREAS, the Georgia Department of Transportation has been delegated authority to award
State financial assistance for a transportation project; and
WHEREAS, the grant or cooperative agreement for State financial assistance will impose certain
obligations upon Cobb County, and may require Cobb County to provide the local share of the
project cost; and
WHEREAS, Cobb County has provided or will provide all annual certifications and assurances
to the Georgia Department of Transportation required for the project;
NOW, THEREFORE, BE IT RESOLVED that the Cobb County Board of Commissioners
authorize the filing of an application for a grant by Cobb County with the Georgia Department of
Transportation in the proposed amount not to exceed $676,317.32;
1.
That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute and file an application for State assistance on behalf of Cobb
County with the Georgia Department of Transportation for State assistance authorized by
49 U.S.C. Chapter 53, Title 23, United States Code, or other State statutes authorizing a
project administered by the Georgia Department of Transportation.
2.
That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute and file with its application the annual certifications and assurances
and other documents the Georgia Department of Transportation requires before awarding
a State assistance grant or cooperative agreement.
3.
That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute grant and cooperative agreements with the Georgia Department of
Transportation on behalf of Cobb County.
This ______ day of _______________, 2016.
________________________________
Timothy D. Lee, Chairman
Cobb County Board of Commissioners
Page 171 of 208
Agenda Item Number. 8
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Memorandum of Agreement with the Cobb-Marietta Coliseum and Exhibit Hall
Authority for I-285 Multi-Use Bridge, Project Nos. E4210/TR494.
BACKGROUND
The I-285 Multi-Use Bridge project consists of a bridge spanning Galleria Drive, I-285, and
Circle 75 Parkway to SunTrust Park. The total project length is approximately 1,110 feet.
The mixed use developments in the Cumberland area cater to residents and patrons 365 days per
year. The purpose of this multi-use bridge is to provide safe connectivity and mobility between
commercial, residential and entertainment options within the Cumberland area. The proposed
bridge will be constructed to accommodate pedestrians, bicycles, and future use by transit
vehicles.
A combination of funding from the Cumberland Community Improvement District (CCID),
FTA grants, the Atlanta Braves, and the Cumberland Special Service District I will be used to
construct this project.
The Cobb-Marietta Coliseum and Exhibit Hall Authority owns and operates the Cobb Galleria
Centre venue, along with the venue's parking deck facility, which is adjacent to the I-285 MultiUse Bridge project. This MOA outlines the easements required for the construction of the
project and future efforts to reconstruct the venue parking deck to accommodate anticipated use
by transit vehicles.
The MOA with the Cobb-Marietta Coliseum and Exhibit Hall Authority has been reviewed by
the County Attorney's Office.
Page 172 of 208
Comm. Dist.
2
Agenda Item Number. 8
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve a Memorandum of Agreement with the Cobb-Marietta
Coliseum and Exhibit Hall Authority for I-285 Multi-Use Bridge, Project Nos. E4210/TR494;
and authorize the Chairman to execute the necessary documents, in a form substantially similar
to that provided under separate cover and as approved by the County Attorney's Office.
UNDER SEPARATE COVER
Memorandum of Agreement with the Cobb-Marietta Coliseum and Exhibit Hall Authority
ATTACHMENTS
Location Map
Page 173 of 208
LOCATION MAP
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I-285 Multi-Use Bridge
Project Nos. E4210/X2408
Page 174 of 208
DATE:
April 26, 2016
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Agenda Item Number. 9
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Memorandum of Agreement with the Georgia Department of Transportation for
preliminary engineering oversight on South Barrett Parkway Reliever, Phase 3, State P.I. No.
0013239, Town Center Community Improvement District Project No. TCID-26, Cobb County
Project No. X2407.
BACKGROUND
On August 23, 2011, the Town Center Community Improvement District (TCCID) Board
approved an agreement with Arcadis U.S., Inc., for a traffic and concept analysis study for
South Barrett Parkway Reliever, Phase 2.
Phase 2 and Phase 3 of this project consist of the development of a new roadway facility parallel
to and south of Barrett Parkway. This new roadway facility will run from Barrett Lakes
Boulevard eastward across I-75, and then northward along Roberts Court, providing another
critical crossing over I-75. The roadway is proposed to be a four-lane divided facility including
bus lanes, pedestrian accommodations and two roundabouts.
On August 14, 2012, the Board of Commissioners approved a Cobb Framework Agreement
(CFA) with the TCCID, which detailed the responsibilities of the TCCID and Cobb County for
traffic analysis, environmental screening, and concept development activities. The CFA was
approved by the TCCID Board at their meeting on July 24, 2012. Per terms of the CFA, the
TCCID will be responsible for funding 100 percent of the engineering costs. The Department's
role will be to provide oversight of engineering and construction activities.
On September 24, 2013, the TCCID Board approved funding to move forward with additional
design and preliminary engineering services for South Barrett Parkway Reliever, Phases 2 and
3. A portion of Phase 2 work was separated out as Phase 3 to facilitate potential grant funding
opportunities.
Page 175 of 208
Comm. Dist.
1, 3
Agenda Item Number. 9
On November 26, 2013, the Board approved Supplemental Agreement No. 1 to the CFA with
TCCID for additional design and preliminary engineering services for South Barrett Parkway
Reliever, Phases 2 and 3.
Preliminary engineering for Phase 3 is currently being funded by TCCID. However, in order to
qualify for possible federal/state funding, the project has been added to the Statewide
Transportation Improvement Plan and is now subject to review by the Georgia Department of
Transportation (GDOT).
The Department is in receipt of a Memorandum of Agreement (MOA) from GDOT for
preliminary engineering oversight on South Barrett Parkway Reliever, Phase 3. GDOT has
estimated that the oversight fee for this project will be $72,000.00. This fee will be due upon
execution of the MOA. Funding for the engineering oversight fee is available in the 2016
SPLOST Transportation Improvements Program Fund approved budget with the appropriation
of additional revenue from the TCCID.
The MOA with GDOT has been reviewed by the County Attorney's Office.
FUNDING
Appropriate receipt of additional revenue to the 2016 SPLOST Transportation Improvements
Program Fund from the Town Center Community Improvement District, as follows:
Increase Revenue:
347-050-X240-X240-4505-X2407-E (CID Revenue) $72,000.00
Increase Expenditure: 347-050-X240-X240-8722-X2407-E (Engineering)
$72,000.00
RECOMMENDATION
The Board of Commissioners approve a Memorandum of Agreement (MOA) with the Georgia
Department of Transportation (GDOT) for preliminary engineering oversight on South Barrett
Parkway Reliever, Phase 3, State P.I. No. 0013239, Town Center Community Improvement
District Project No. TCID-26, Cobb County Project No. X2407; authorize payment of an
engineering oversight fee, in an amount not to exceed $72,000.00; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents, in
a form substantially similar to that submitted under separate cover and as approved by the
County Attorney's Office.
UNDER SEPARATE COVER
Memorandum of Agreement with Georgia Department of Transportation
ATTACHMENTS
Location Map
Page 176 of 208
LOCATION MAP
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Cobb County
Department of Transportation South Barrett Reliever Phase 3
Project X2407
Notes: Commission Districts 1 and 3
DATE:
April 26, 2016
Marietta
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Page 177 of 208
Agenda Item Number. 10
Cobb County
Department of Transportation
Comm. Dist.
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Utility Relocation Agreement with Georgia Power Company for preliminary
engineering and relocation of facilities on Sandy Plains Road, Project No. E6060, MIS Contract No.
000959.
BACKGROUND
Sandy Plains Road is an approved roadway safety and operational improvements project in the 2011
SPLOST Transportation Improvements Program.
The project consists of installing a raised concrete median from Kinjac Drive to Ebenezer Road, with
appropriate median cuts and access points. Other improvements include new crosswalks and
pedestrian signalization, new traffic signalization, resurfacing of Sandy Plains Road and widened
sections, associated pavement markings, and signage.
Construction of this project will require Georgia Power Company to remove and relocate their
existing facilities. Since the facilities may be located on Georgia Power Company’s easement, the
cost for the relocation, in an amount not to exceed $588,610.00, may be reimbursable by Cobb
County.
The Utility Relocation Agreement with Georgia Power Company has been reviewed by the County
Attorney’s Office.
Page 178 of 208
3
Agenda Item Number. 10
FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund, with the following
budget transfer:
Transfer from:
345-050-E006-E606-8781-E6060-U (Preliminary Est.)
$588,610.00
Transfer to:
345-050-E006-E606-8786-E6060-U (Utility Reloc.)
$588,610.00
RECOMMENDATION
The Board of Commissioners approve a Utility Relocation Agreement with Georgia Power Company,
in an amount not to exceed $588,610.00, for preliminary engineering and relocation of facilities on
Sandy Plains Road, Project No. E6060, MIS Contract No. 000959; authorize the corresponding
budget transaction; and further authorize the Chairman to execute the necessary documents, in a form
substantially similar to the attached and as approved by the County Attorney’s Office.
ATTACHMENTS
Location Map
Utility Relocation Agreement with Georgia Power Company
Page 179 of 208
US EL C T
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PROJECT:
Sandy Plains Road
Safety and Operational Improvements
Project No. E6060
Page 180 of 208
EN
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DATE:
April 26, 2016
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Page 181 of 208
Page 182 of 208
Page 183 of 208
Page 184 of 208
Page 185 of 208
COBB COUNTY PUBLIC SERVICES AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Parks, Recreation, and Cultural Affairs
1
To approve the ranking of the top qualified firms to provide Professional Design and
Construction Administration Services for Improvements at Mabry Park and authorize
P.A.R.K.S. to negotiate final scope and fee.
Page 186 of 208
Agenda Item Number. 1
Cobb County
Parks, Recreation & Cultural Affairs
Eddie Canon, Director
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813
TO:
David Hankerson, County Manager
FROM:
Eddie Canon, Director
This item has been electronically signed by:
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
DATE:
April 26, 2016
PURPOSE
To approve the ranking of the top qualified firms to provide Professional Design and
Construction Administration Services for Improvements at Mabry Park and authorize
P.A.R.K.S. to negotiate final scope and fee.
BACKGROUND
The 2016 Parks, Recreation and Cultural Affairs (PRCA) SPLOST program includes the
development of Mabry Park, 4470 Wesley Chapel Road, Marietta. The 26.5 acre Mabry
property was purchased in 2008 using funds authorized under the 2006 Parks Bond Program. A
Master Plan was prepared and approved by the Board of Commissioners on May 24, 2011. The
Master Plan incorporates trails, picnic areas, and other features of a passive park.
In order to generate appropriate construction documents, the Department requires the services of
an appropriately experienced professional architecture and engineering firm. A Request for
Professional Design Services was published on the County Purchasing website, and advertised
in the Marietta Daily Journal on February 26, and March 4, 11, and 18, 2016, in accordance
with Selection Process 1 (Competitive Negotiations). Proposals were received from seven firms
and opened on March 24, 2016.
Page 187 of 208
Comm. Dist.
3
Agenda Item Number. 1
The following Selection Committee was approved to review the proposals: Dave Breaden
(CCWS), Benjie Brumbeloe (PARKS), Stephanie Brice, (Purchasing), Drew Raessler (DOT),
and Kaye Wilson (PARKS). The Selection Committee reviewed the proposals and ranked the
firms based on their proposed staff, experience, past performance, approach to the work,
availability, and financial stability. The committee identified and ranked the three most
qualified responding firms:
1) AECOM
2) Pond & Company
3) Lose & Associates, Inc.
P.A.R.K.S. requests authorization to enter into negotiations with the top ranked firm, AECOM,
for the final scope of services and fee. If these negotiations should not result in an agreement,
P.A.R.K.S. requests authorization to negotiate with the second ranked firm and so on until an
agreement is reached.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve the ranking of the top qualified firms to provide
Professional Design and Construction Administration Services for Improvements at Mabry
Park, and authorize P.A.R.K.S. to negotiate final scope and fee with AECOM, the top ranked
firm. If these negotiations should not result in an agreement, the Board of Commissioners
authorizes P.A.R.K.S. to negotiate with the second ranked firm and so on until an agreement is
reached.
Page 188 of 208
COBB COUNTY SUPPORT SERVICES AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Property Management
1
To approve the schematic design for the rebuild of the East Marietta Library and
Cultural Center, as part of the 2016 SPLOST program.
Page 189 of 208
Agenda Item Number. 1
Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Jackie R. McMorris, Director of Public Services
Helen Poyer, Director of Library Services
Eddie Canon, Director of P.A.R.K.S.
This item has been electronically signed by:
John A. Reida, Director
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
Helen Poyer, Director
DATE:
April 26, 2016
PURPOSE
To approve the schematic design for the rebuild of the East Marietta Library and Cultural
Center, as part of the 2016 SPLOST program.
BACKGROUND
The East Marietta Library and Cultural Center is included in the 2016 SPLOST projects as new
construction.
On March 10, 2015, the Board of Commissioners authorized funding and a contract with CAS
Architecture for the preparation of the architectural programming and schematic documents
required for the submission of a grant application to the Georgia Library Services as well as
design and construction bridging documents for a new East Marietta Library and Cultural
Center building to be located at 2051 Lower Roswell Road, Marietta.
On November 24, 2015, the Board of Commissioners approved a design/build contract with
Batson-Cook Company, in a total amount not to exceed $1,343,930.00, to include design costs
of $526,469.00, project fee costs of $313,461.00 and general conditions costs of $504,000.00,
for a combined total of $1,343,930.00 for the new East Marietta Library and Cultural Center.
During the Work Session meeting on April 26, 2016, the schematic drawings for the rebuild of
the East Marietta Library and Cultural Center were presented for consideration by the Architect
Page 190 of 208
Comm. Dist.
2
Agenda Item Number. 1
with Batson-Cook Company.
Although our analysis does not support payback for LEED Certification within 10 years, the
Architect will design per LEED Certification guidelines as is feasible.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve the schematic design presented for the rebuild of the East
Marietta Library and Cultural Center, as part of the 2016 SPLOST program. To be located at
2051 Lower Roswell Road, Marietta.
Page 191 of 208
COBB COUNTY PUBLIC SAFETY AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Administration
1
To approve a contract with International Association of Chiefs of Police for a Police
Policy Assessment of the Police Department.
Page 192 of 208
Agenda Item Number. 1
Cobb County
Department of Public Safety
Comm. Dist.
All
Sam Heaton, Director of Public Safety
100 Cherokee Street, Suite 460
Marietta, Georgia 30090-9682
TO:
David Hankerson, County Manager
FROM:
Sam Heaton, Director of Public Safety
This item has been electronically signed by:
Sam Heaton, Director of Public Safety
DATE:
April 26, 2016
PURPOSE
To approve a contract with International Association of Chiefs of Police for a Police Policy
Assessment of the Police Department.
BACKGROUND
The Board of Commissioners directed the Director of Public Safety to inventory and evaluate the
policies, practices and ongoing activities within the Police Department and present to the Board
on January 26, 2016. A plan was developed to conduct a broad and comprehensive assessment of
the policies, procedures and practices as they relate to recruitment, diversity training, community
engagement and the citizen complain process. It was determined that an outside agency should
be utilized for an objective and impartial assessment of the scope and goals.
On February 9, 2016, the Board of Commissioners authorized the advertisement and solicitation
of sealed bids from interested parties for a Public Safety Study. A Request for Proposal (RFP),
Sealed Bid No. 16-6131, for a Police Policy Assessment was advertised in the Marietta Daily
Journal on February 26, March 4, 11, and 18, 2016. Five bids were received on March 24, 2016.
One bid was deemed unresponsive, and four bids were received from the following qualified
vendors.
1.
2.
3.
4.
International Association of Chiefs of Police (IACP)
Public Safety Strategies Group (PSSG)
21CP Solutions
Matrix Consulting
Page 193 of 208
Agenda Item Number. 1
An evaluation committee was comprised of the following members: Director of Public Safety,
Sam Heaton; Deputy Chief Tim Cox of the Police Department; Deputy Chief Ronald Prince of
the Police Department; Deputy Chief William Tanks of the Fire Department; and Director of
Public Services, Dr. Jackie McMorris. IACP was the most qualified and responsive bid selected
as the top-ranked proposer based on the selective criteria.
The Department of Public Safety requests the Board of Commissioners approve a contract with
International Association of Chiefs of Police (IACP) in the amount of $93,000.00, for the
assessment of the Police Department’s policies, procedures and practices. It is anticipated that
this study will be completed in six months.
FUNDING
Funding is available with the following transfer:
Transfer
from:
010-130-2100-8852
(Undesignated contingency-School
Bus)
$93,000.00
Transfer to:
010-130-2100-6326
(Professional Services)
$93,000.00
RECOMMENDATION
The Board of Commissioners approve a contract with International Association of Chiefs of
Police, in the amount of $93,000.00, for an assessment of the Police Department’s policies,
procedures, and practices; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Page 194 of 208
COBB COUNTY BOARD OF COMMISSIONERS
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
District 2 (Southeast Cobb)
1
To direct Legal to proceed in the Cobb County Superior Court with the litigation of
Tritt and Isakson Living Communities, LLC v. Cobb County, Georgia, et al.
Page 195 of 208
Agenda Item Number. 1
Cobb County Board of Commissioners
Bob Ott, Commissioner, District 2
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3315 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Bob Ott, Commissioner
This item has been electronically signed by:
Bob Ott, Commissioner, District 2
Lisa Cupid, Commissioner, District 4
DATE:
April 26, 2016
PURPOSE
To direct Legal to proceed in the Cobb County Superior Court with the litigation of Tritt and
Isakson Living Communities, LLC v. Cobb County, Georgia, et al.
BACKGROUND
Wylene S. Tritt and Isakson Living Communities, LLC (“Plaintiffs) filed suit against Cobb
County, Georgia on April 16, 2015 to appeal the BOC decision to deny the rezoning of a 53 acre
tract from R-20 to CCRC. The property fronts Roswell Road in the vicinity of the new WellStar
facility, with a park on one side and residential subdivisions on the other side and to the rear.
The parties attended mediation on two separate occasions, November 16, 2015 and January 18,
2016. At the second mediation, the mediator ended the mediation because it appeared that the
parties would not reach a resolution. The parties had previously agreed to stay discovery
pending the outcome of mediation. However, in February, 2016, counsel for the Plaintiffs
notified Legal that a written plan of the final offer verbalized at mediation would be delivered
by March 11, 2016 so that the property could be posted, advertised and presented for a vote by
the full BOC. To date no plan has been received and the matter has been languishing.
RECOMMENDATION
The Board of Commissioners direct Legal to proceed in the Cobb County Superior Court with
the litigation of Tritt and Isakson Living Communities, LLC v. Cobb County, Georgia, et al.
Page 196 of 208
Comm. Dist.
2
COBB COUNTY FINANCE
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Finance
1
To authorize the move of Project Accounting for the I-285 Multi-Use Bridge from the
2016 SPLOST Fund to the Public Facility Projects Fund.
2
To authorize to amend funding for the Utility Relocation Agreement with Georgia
Power Company for the I-285 Multi-Use Bridge approved at the April 12, 2016 BOC
meeting.
Page 197 of 208
Agenda Item Number. 1
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To authorize the move of Project Accounting for the I-285 Multi-Use Bridge from the 2016
SPLOST Fund to the Public Facility Projects Fund.
BACKGROUND
At the April 12, 2016 BOC meeting the Board approved the contract with Northwest Express
Roadbuilders, a Joint Venture, for construction of the I-285 Multi-Use Bridge in the amount of
$10,085,408.80. This agenda item had project funding identified from the following sources:
Cumberland CID
FTA (current and prior year with local match)
Atlanta Braves
Cumberland Special Services District I
$5,000,000.00
$4,545,988.00
$ 380,000.00
$ 159,420.80
With this item these revenues were appropriated and accounted for in the 2016 SPLOST Fund
for accounting purposes. After further analysis it is the recommendation from both the County
Attorney's Office and the Finance Department that this project be accounted for apart from the
SPLOST Fund as revenues identified are non SPLOST related. This agenda item is requesting to
move the previously approved appropriations from the 2016 SPLOST Fund to the Public
Facility Projects Fund.
Page 198 of 208
Comm. Dist.
2
Agenda Item Number. 1
FUNDING
Reverse transactions from previous agenda item to accommodate accounting of the project in
the Public Facility Projects Fund instead of the 2016 SPLOST Transportation Improvements
Program Fund:
Decrease Revenue:
347-050-X240-X240-4505-X2408-C (CCID
Revenue)
$5,000,000.00
Decrease
Expenditure:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$5,000,000.00
Transfer From:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$3,245,988.00
Transfer To:
202-050-Various Units-8005 (FTA- Preliminary
Est.)
$2,596,790.00
202-050-Various Units-8005 (Local MatchPreliminary Est.)
$ 649,198.00
Transfer From:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$1,300,000.00
Transfer To:
202-050-4831-8005 (FTA-Preliminary Est.)
$1,040,000.00
202-050-4831-8005 (Local Match-Preliminary Est.)
$ 260,000.00
Decrease Revenue:
347-050-X240-X240-4506-X2408-C (Other Local
Rev.)
$ 380,000.00
Decrease
Expenditure:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$ 380,000.00
Transfer From:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$ 159,420.80
Transfer To:
294-055-CSDI-8810 (Designated Contingency)
$ 159,420.80
Appropriate receipt of additional revenue to the Public Facility Projects Fund from the
Cumberland Community Improvement District, as follows:
Increase Revenue:
380-050-4450-4450-4505-TR494-C (CCID Revenue) $5,000,000.00
Increase Expenditure:
380-050-4450-4450-8762-TR494-C (Turnkey
Const.)
Page 199 of 208
$5,000,000.00
Agenda Item Number. 1
Federal and local match funding is available with the transfer of existing Federal Transit
Administration Grant funds from the Transit Capital Projects Fund to the Public Facility
Projects Fund, as follows:
Transfer
From
Transfer To:
202-050-Various Units-8005 (FTA- Preliminary Est.)
$2,596,790.00
202-050-Various Units- 8005 (Local Match- Preliminary
Est.)
$ 649,198.00
380-050-4450-4450-8762-TR494-C (Turnkey Const.)
$3,245,988.00
Federal and Local match funding is available with the transfer of FY16 Federal Transit
Administration Grant funds to the Public Facility Projects Fund as follows:
Transfer From: 202-050-4831-8005 (FTA- Preliminary Est.)
Transfer To:
$1,040,000.00
202-050-4831-8005 (Local Match- Preliminary Est.)
$ 260,000.00
380-050-4450-4450-8762-TR494-C (Turnkey Const.)
$1,300,000.00
Appropriate receipt of additional revenue to the Public Facility Projects Fund from the Atlanta
Braves, as follows:
Increase Revenue:
380-050-4450-4450-4506-TR494-C (Other Local
Rev.)
$380,000.00
Increase
Expenditure:
380-050-4450-4450-8762-TR494-C (Turnkey Const.)
$380,000.00
Additional funding is available with the transfer of funds from the Cumberland Special Service
District I Fund to the Public Facility Projects Fund, as follows:
Transfer From: 294-055-CSDI-8810 (Designated Contingency)
$159,420.80
Transfer To:
$159,420.80
380-050-4450-4450-8762-TR494-C (Turnkey Const.)
RECOMMENDATION
The Board of Commissioners authorize the move of appropriations approved at the April 12,
2016 BOC meeting when awarding the contract to Northwest Express Roadbuiders for the
construction of the I-285 Multi-Use Bridge in the amount of $10,085,408.80 from the 2016
SPLOST Fund to the Public Facility Projects fund and authorize the corresponding budget
transactions.
Page 200 of 208
Agenda Item Number. 2
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
2
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To authorize to amend funding for the Utility Relocation Agreement with Georgia Power
Company for the I-285 Multi-Use Bridge approved at the April 12, 2016 BOC meeting.
BACKGROUND
At the April 12, 2016 Board of Commissioners meeting the Board approved funding for the
Utility Relocation Agreement with Georgia Power for the I-285 Multi-Use Bridge using 2016
SPLOST dollars. After further review it is the recommendation of both the County Attorney's
Office and the Finance Department that funding for this project come from the Cumberland
Special Services District I revenues. This project qualifies as an eligible use of these funds.
FUNDING
Reverse transactions from previous agenda item to accommodate accounting of the project in
the Public Facility Projects Fund instead of the 2016 SPLOST Transportation Improvements
Program Fund:
Transfer From: 347-050-X240-X240-8786-X2408-U (Utility Relocation)
$56,530.00
Transfer To:
$56,530.00
347-050-X240-X240-8781-X2408-U (Preliminary Ext.)
Page 201 of 208
Comm. Dist.
Agenda Item Number. 2
Funding will now be made available with the following transfer to the Public Facility Projects
Fund:
Transfer From: 294-055-CSDI-8810 (Designated Contingency)
$56,530.00
Transfer To:
$56,530.00
380-050-4611-4611-8789-TR493-U (Utility Relocation)
RECOMMENDATION
The Board of Commissioners authorize to amend the funding approved at the April 12, 2016
BOC meeting for the Utility Relocation Agreement with Georgia Power Company for the I-285
Multi-Use Bridge from using 2016 SPLOST dollars to using Cumberland Special Services
District I funds and authorize the corresponding budget transactions.
Page 202 of 208
PUBLIC COMMENT
(CONCLUSION OF MEETING)
APRIL 26, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.
Page 203 of 208
APPOINTMENTS
AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
APPOINTMENTS - ANNOUNCEMENTS - NO APPROVAL REQUIRED
1
To announce the appointment of Heather Evans to the Keep Cobb Beautiful, Inc.
2
To announce the appointment of Mark Riggans to the Transit System Advisory Board.
3
To announce the appointment of Karin DeAmicis to the One Percent Special Purpose
Local Option Sales Tax Citizens Oversight Committee.
Page 204 of 208
Agenda Item Number. 1
Cobb County Board of Commissioners
Bob Weatherford, Commissioner, District 1
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3313 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Bob Weatherford, Commissioner, District 1
This item has been electronically signed by:
Bob Weatherford, Commissioner, District 1
DATE:
April 26, 2016
PURPOSE
To announce the appointment of Heather Evans to the Keep Cobb Beautiful, Inc.
BACKGROUND
The Board is established to assist the county and the Board of Commissioners in establishing,
promoting, and maintaining a countywide policy for improved environmental and waste
management and such other tasks as the Board of Commissioners may designate. The Board
shall have only advisory authority in recommending refuse, waste and environmental
management policies to the BOC, with the goal that all refuse and clean community activities
may follow a common purpose.
RECOMMENDATION
To announce the appointment of Heather Evans to the Keep Cobb Beautiful, Inc. with a term to
expire on May 1, 2018. This appointee fills the Post 14 vacancy.
Page 205 of 208
Comm. Dist.
1
Agenda Item Number. 2
Cobb County Board of Commissioners
Bob Weatherford, Commissioner, District 1
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3313 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Bob Weatherford, Commissioner, District 1
This item has been electronically signed by:
Bob Weatherford, Commissioner, District 1
DATE:
April 26, 2016
PURPOSE
To announce the appointment of Mark Riggans to the Transit System Advisory Board.
BACKGROUND
The Transit System Advisory Board shall advise the Board of Commissioners regarding plans
and actions recommended to enhance the public transit system.
RECOMMENDATION
The Board of Commissioners announce the appointment of Mark Riggans to the Transit
Advisory Board, Post 5, to expire December 31, 2018.
Page 206 of 208
Comm. Dist.
1
Agenda Item Number. 3
Cobb County Board of Commissioners
JoAnn K. Birrell, Commissioner, District 3
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3317 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
JoAnn K. Birrell, Commissioner, District 3
This item has been electronically signed by:
JoAnn K. Birrell, Commissioner, District 3
DATE:
April 26, 2016
PURPOSE
To announce the appointment of Karin DeAmicis to the One Percent Special Purpose Local
Option Sales Tax Citizens Oversight Committee.
BACKGROUND
To ensure that the County be accountable for the expenditure of the funds generated by a
Special Purpose Local Option Sales Tax and that the County implement the projects identified
in a timely and effective manner. The Committee shall also work with the BOC to establish
criteria that will enable the County Department of Transportation to evaluate and prioritize
sidewalk projects. The Committee shall be comprised of fifteen members of the community
who will be appointed by the BOC with each commissioner appointing three members. The
members shall serve a term that runs concurrent with the appointing commissioner and at the
pleasure of the commissioner.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners announce the appointment of Karin DeAmicis to the One Percent
Special Purpose Local Option Sales Tax Citizens Oversight Committee for a term balance
expiring on December 31, 2018. This appointment replaces Karen Traeger.
Page 207 of 208
Comm. Dist.
3
COMMISSIONERS' PUBLIC ADDRESS
APRIL 26, 2016
(Per Section 2.01.01 of the Rules of Procedure of the Board)
Page 208 of 208
TAB
SPECIAL CALLED MEETING / WORK SESSION
CALL TO ORDER SUPPORT SERVICES AGENCY ................................................................................. 1
BOARD OF COMMISSIONERS ................................................................................... 2
Page 1 of 208
April 26, 2016
TAB
REGULAR MEETING - CALL TO ORDER - 7:00 PM
PRESENTATIONS ......................................................................................................
3
SUNTRUST PARK UPDATE ......................................................................................
4
PUBLIC COMMENT .................................................................................................... 5
CONSENT ...................................................................................................................
6
TRANSPORTATION AGENCY ................................................................................
7
PUBLIC SERVICES AGENCY . .................................................................................
8
SUPPORT SERVICES AGENCY ..............................................................................
9
PUBLIC SAFETY AGENCY ... .................................................................................... 10
BOARD OF
COMMISSIONERS .....................................................................................
Page 2 of 208
11
FINANCE ...................................................................................................................... 12
PUBLIC COMMENT .................................................................................................... 13
APPOINTMENTS ........................................................................................................
14
COMMISSIONERS' PUBLIC ADDRESS ....................................................................
15
ADJOURN
Page 3 of 208
COBB COUNTY SUPPORT SERVICES AGENCY
WORK SESSION AGENDA COVER
WORK SESSION OF APRIL 26, 2016
ITEM
NO.
Information Services
1
To present information regarding a Geographic Information System Historic Driving
Tour Story Map.
Property Management
2
To present information on the schematic design for the 2016 SPLOST rebuild of East
Marietta Library and Cultural Center.
3
To present information regarding the needs and anticipated future requirements for
the Superior Court.
Page 4 of 208
Agenda Item Number. 1
Cobb County Information Services
Sharon A. Stanley, Director
100 Cherokee Street, Suite 520
Marietta, Georgia 30090-7000
(770) 528-8700 / fax: (770) 528-8706
TO:
David Hankerson, County Manager
FROM:
Sharon A. Stanley, Information Services Director
Dana R. Johnson, AICP, Community Development Agency
Director
This item has been electronically signed by:
Dana R. Johnson, AICP, Director
DATE:
April 26, 2016
PURPOSE
To present information regarding a Geographic Information System Historic Driving Tour
Story Map.
BACKGROUND
The Information Services Department has rolled out many technology projects over the last year
in support of various departmental needs. The most recent was the conversion of the
Community Development Agency’s historic driving tour pamphlets into a digital GIS Story
Map. This is a public-accessible map that can be used on mobile devices, tablets, and desktop
computers. Staff will demonstrate new functionality and capabilities using the power of digital
maps and geography to explore historic areas in Cobb County and our six cities.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners consider information presented regarding a Geographic
Information System Historic Driving Tour Story Map.
Page 5 of 208
Comm. Dist.
All
Agenda Item Number. 2
Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Jackie R. McMorris, Director of Public Services
Helen Poyer, Director of Library Services
Eddie Canon, Director of P.A.R.K.S.
This item has been electronically signed by:
John A. Reida, Director
Helen Poyer, Director
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
DATE:
April 26, 2016
PURPOSE
To present information on the schematic design for the 2016 SPLOST rebuild of East Marietta
Library and Cultural Center.
BACKGROUND
The East Marietta Library and Cultural Center is included in the 2016 SPLOST projects as new
construction.
On March 10, 2015, the Board of Commissioners authorized funding and a contract with CAS
Architecture for the preparation of the architectural programming and schematic documents
required for the submission of a grant application to the Georgia Public Library Services as well
as design and construction bridging documents for a new East Marietta Library and Cultural
Center building to be located at 2051 Lower Roswell Road, Marietta.
On November 24, 2015, the Board of Commissioners approved a design/build contract with
Batson-Cook Company, in a total amount not to exceed $1,343,930.00, to include design costs
of $526,469.00, project fee costs of $313,461.00 and general conditions costs of $504,000.00,
for a combined total of $1,343,930.00 for the new East Marietta Library and Cultural Center.
Page 6 of 208
Comm. Dist.
2
Agenda Item Number. 2
The Architect has been working with Property Management as well as P.A.R.K.S. and Library
Services on programming and schematic designs for the new building. They are also
considering "green building" opportunities. The Architect will present the schematic design
plan to the Board for consideration.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners consider the information presented on the schematic design for the
2016 SPLOST rebuild of the East Marietta Library and Cultural Center, to be located at 2051
Lower Roswell Road, Marietta, and advise as appropriate.
Page 7 of 208
Agenda Item Number. 3
Cobb County
Property Management Department
John A. Reida, Director
All
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Tom Charron, Superior Court Administrator
Chief Judge J. Stephen Schuster, Superior Court
This item has been electronically signed by:
John A. Reida, Director
Tom Charron, Court Administrator
DATE:
Comm. Dist.
April 26, 2016
PURPOSE
To present information regarding the needs and anticipated future requirements for the Superior
Court.
BACKGROUND
On February 24, 2009, the Board of Commissioners approved the provision that the new
Superior Court Building be constructed with an additional floor for future growth. Over the past
seven years the County has grown substantially as have the needs of the Superior Court.
The Property Management design group met with the Superior Court Judges and Court
Administrator to discuss their current space needs as well as anticipated future requirements. A
preliminary and informal adjacency diagram was synthesized which considered the vacant space
on the 4th and 5th floors for future expansion. This would include the possible relocation of the
Senior Judges, Law Library, and Grand Jury.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners consider the information presented regarding the needs and
anticipated future requirements of the Superior Court, including the possible relocation of the
Superior Court Senior Judges, Law Library and Grand Jury to the 4th and 5th floors of the
Superior Court building, located at 70 Haynes Street, Marietta, and advise as appropriate.
Page 8 of 208
COBB COUNTY BOARD OF COMMISSIONERS
WORK SESSION AGENDA COVER
WORK SESSION OF APRIL 26, 2016
ITEM
NO.
Chair (County-wide)
1
To present a quarterly update of the 2011 and 2016 Special Purpose Local Option Sales
Tax Programs from Parks, Recreation and Cultural Affairs, Transportation, Facilities,
Public Safety, Information Technology, and the City of Austell.
Page 9 of 208
Agenda Item Number. 1
Cobb County Board of Commissioners
Tim Lee, Chairman
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Tim Lee, Chairman
This item has been electronically signed by:
Tim Lee, Chairman
DATE:
April 26, 2016
PURPOSE
To present a quarterly update of the 2011 and 2016 Special Purpose Local Option Sales
Tax Programs from Parks, Recreation and Cultural Affairs, Transportation, Facilities, Public
Safety, Information Technology, and the City of Austell.
BACKGROUND
On March 15, 2011, the voters of Cobb County approved a Special Purpose Local Option Sales
Tax (SPLOST) to fund capital improvement projects throughout Cobb County and within each
of the County’s six cities. Approximately $492 million in sales tax funding will be collected
between January 1, 2012, and December 31, 2015, as part of the 2011 SPLOST - Parks,
Transportation, and Facilities Program. The 2011 SPLOST is intended to address the
immediate capital improvement needs of Cobb County Parks, Recreation and Cultural Affairs
(PRCA), Transportation, Facilities, Public Safety, and the six cities within Cobb County.
On November 4, 2014 the voters of Cobb County approved a Special Purpose Local Option
Sales Tax (SPLOST) to fund capital improvement projects throughout Cobb County and within
each of the County’s six cities. Approximately $750 million in sales tax funding will be
collected between January 1, 2016, and December 31, 2021, as part of the 2016 SPLOST Parks, Transportation, and Facilities Program. The 2016 SPLOST is intended to address the
immediate capital improvement needs of Cobb County Transportation, Facilities, Public
Safety, Public Services, Information Technology, and the six cities within Cobb County.
Representatives from PRCA, Transportation, Facilities, Public Safety, Information Technology,
and the City of Austell will present information on the scheduling and implementation of the
2011 and 2016 SPLOST Programs.
Page 10 of 208
Comm. Dist.
All
Agenda Item Number. 1
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners consider information in a quarterly update of the 2011 and
2016 Special Purpose Local Option Sales Tax (SPLOST) Programs from Parks, Recreation and
Cultural Affairs, Transportation, Facilities, Public Safety, Public Services, Information
Technology, and the City of Austell.
Page 11 of 208
PRESENTATIONS
AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
1
To present certificate of recognition to McEachern High School's Girls Basketball
Team for winning the state championship.
Page 12 of 208
Agenda Item Number. 1
Cobb County Board of Commissioners
Lisa Cupid, Commissioner, District 4
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3311 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Lisa Cupid, Commissioner
This item has been electronically signed by:
Lisa Cupid, Commissioner, District 4
DATE:
April 26, 2016
PURPOSE
To present certificate of recognition to McEachern High School's Girls Basketball Team for
winning the state championship.
BACKGROUND
The McEachern Lady Indians defended their status as the GHSA Class AAAAAA Girls
Basketball Champions by defeating Tucker 71-51 in the 2016 State Championship Game,
capturing their fourth State Championship in five years. The team was led by head coach Phyllis
Arthur and assistant coaches Myra Camese, Cedra Potts, and Derricka Troup.
RECOMMENDATION
To present certificates of recognition to McEachern High School's Girls Basketball Team for
winning the state championship.
Page 13 of 208
Comm. Dist.
4
SUNTRUST PARK UPDATE
AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
1
To provide an update on the status of the SunTrust Park project to the Board of
Commissioners and the public.
Page 14 of 208
Agenda Item Number. 1
Cobb County
County Manager 's Office
David Hankerson, County Manager
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-2600 / fax: (770) 528-2606
TO:
Board of Commissioners
FROM:
David Hankerson, County Manager
This item has been electronically signed by:
David Hankerson, County Manager
DATE:
April 26, 2016
PURPOSE
To provide an update on the status of the SunTrust Park project to the Board of Commissioners
and the public.
BACKGROUND
The Board of Commissioners appointed the County Manager David Hankerson as the county
representative on the stadium project at the Board of Commissioners' meeting on July 8, 2014.
And, further directed the County Manager to provide an update during the second public
meeting of each month on the status of the project.
FUNDING
N/A
RECOMMENDATION
Board of Commissioners receive the County Manager's update on the SunTrust Park project.
Page 15 of 208
Comm. Dist.
PUBLIC COMMENT
(BEGINNING OF MEETING)
APRIL 26, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.
Page 16 of 208
CONSENT AGENDA
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
WATER SYSTEM AGENCY
Engineering
1
To approve a construction contract with D & H Construction Company for Karls Gate
Phase 2 Water Main Replacement, Program No. W2311.
2
To approve an agreement with Cecil Dale Lawrence related to the provision of
wastewater service to Atlanta West Campground and a three-party easement related
thereto.
3
To authorize creation of the Northwest Cobb Sewer Assessment Area.
Stormwater
4
To authorize Encroachment Agreements with Georgia Power Company and with CSX
Transportation, Inc. to encroach into their Rights of Way for the purpose of subsurface
testing for Olympic Industrial Drive Storm Drain Replacement, Program No. SW1696.
5
To authorize the acceptance of an existing storm drainage pipe located at 2374 Buckley
Court and authorize corresponding revision to the final plat for Flintshire Subdivision.
TRANSPORTATION AGENCY
Administration
6
To determine that circumstances are such that it is necessary to proceed with
condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et. seq.,
on two parcels on Hembree Road (Pope High School), Project No. E8030.
Airport
7
To approve the concept of an aviation park at Cobb County International Airport –
McCollum Field.
8
To approve Supplemental Agreement No. 1 to Work Order No. E4 with Michael Baker
International Inc. for completion of a Noise Study as part of the Master Plan
Update for Cobb County International Airport – McCollum Field, MIS Contract No.
000884.
Engineering
9
To approve an Encroachment Agreement with Atlanta Gas Light Company for
encroachment upon an existing utility easement located on Bob Callan Trunk Trail,
Phase 2, Segment A, at Rottenwood Creek, State P.I. No. 0010009, Cobb County
Page 17 of 208
Project No. TR474.
Transit
10
To approve the First Amendment to the Aging Subgrant Agreement with the Atlanta
Regional Commission for Federal Transit Administration Section 5310 New Freedom
Disabled Senior Transportation Voucher Program funding.
PUBLIC SERVICES AGENCY
Senior Services
11
To approve the 2016 Second Amendment Contract AG1608.2 between the Atlanta
Regional Commission and the Board of Commissioners/Senior Services for Title III-B,
C-1, C-2 & E, CBS, CBS-Respite, NSIP Federal, NSIP State, Alzheimer's, and ITCK
for the period of July 1, 2015 through June 30, 2016.
SUPPORT SERVICES AGENCY
Property Management
12
To approve a contract with Infax, Inc. for the purchase of a docket system for the
Magistrate Court, and authorize funding for associated in-house construction and
installation costs.
13
To approve Supplemental Agreement No. 1 to the contract with Controlled Access,
Inc., for additional security system upgrades and further interior renovations at the
Cobb County Building and the Cobb County Parking Decks.
PUBLIC SAFETY AGENCY
Police
14
To approve a Memorandum of Understanding/Agreement between Cobb County
Police Department and each participating City within Cobb County to allow the
operation of the Cobb Anti-Gang Enforcement Unit.
Fire & Emergency Services
15
To authorize the advertisement and acceptance of sealed bids from interested
manufacturers regarding the proposed purchase of apparatus radio and intercom
systems.
COMMUNITY DEVELOPMENT AGENCY
Planning
16
To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2
regarding a petition for annexation on 0.459 acre tract known as 5830 North Shore
Road in the City of Acworth.
COUNTY MANAGER
Page 18 of 208
17
To authorize the sale of surplus real property located at 1200 Barrett Parkway to
Franklin Land Associates, L.L.C., through the brokerage firm of McWhirter Realty
Partners.
FINANCE
18
To authorize the relocation of office space for all Community Development Block
Grant Programs to include but not limited to, Home Investments Partnerships
Program, and the Neighborhood Stabilization Program administration to 192
Anderson Street, Marietta, Georgia and approve a lease agreement for the Cobb
County CDBG Program Office with Crown Realty Group.
19
To authorize the award of Cobb Community Foundation grants.
20
To adopt a resolution adopting all budget amendments set forth in agenda items on this
date.
CLERK OF SUPERIOR COURT
21
To approve and authorize the appropriation of e-filing revenue to fund technological
improvements within the office of the Superior Court Clerk.
JUVENILE COURT
22
To authorize the grant application to the Criminal Justice Coordinating Council for an
Evidence Based Programs Grant to provide professional services and operating costs to
conduct the various programs at the Juvenile Court.
COUNTY CLERK
23
To approve the minutes of the following meetings:
April 11, 2016 - Special Called Meeting/Agenda Work Session
April 12, 2016 - Regular Meeting of the Board
April 19, 2016 - BOC Zoning Hearing (provided under separate cover)
MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary
documents by the appropriate County personnel.
Page 19 of 208
Agenda Item Number. 1
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To approve a construction contract with D & H Construction Company for Karls Gate Phase 2
Water Main Replacement, Program No. W2311.
BACKGROUND
The Karls Gate Drive area is currently served by 2½-inch PVC and 8-inch cast iron and transite
pipe water mains that are subject to periodic failure and ongoing repair demands. The proposed
project will address these deficiencies and bring the area up to current Water System
standards. The project includes abandoning the use of the existing water mains and replacement
with approximately 5,700 linear feet of 6-inch ductile iron pipe and 1,100 linear feet of 8-inch
ductile iron pipe along Princeton Lakes Drive and Karls Gate Drive to Little Willeo Road.
Bids for construction were received on March 24, 2016, and results of the bid were as
follows:
D & H Construction Company
G. S. Construction, Inc.
Steele & Associates, Inc.
$803,079.05
$803,410.88
$881,547.00
An additional bid was received which was found to be non-responsive.
Page 20 of 208
Comm. Dist.
2
Agenda Item Number. 1
FUNDING
Funding is available in the Water System’s CIP Budget as follows:
Transfer from:
Karls Gate Phase 2 Water Main Replacement
Preliminary Estimates
510-500-5754-8005
Asbestos/Cement Water Main Replacement
Preliminary Estimates
510-500-5754-8005
Total
Transfer to:
Karls Gate Phase 2 Water Main Replacement
Construction
510-500-5754-8260
Interest Expense on Retainage
510-500-5754-6613
Materials & Supplies
510-500-5754-8265
Contingency
510-500-5754-8810
Total
W2311-Z
$700,000.00
W2055-Z
$128,079.05
$828,079.05
W2311-C
W2311-A
W2311-M
W2311-T
$803,079.05
$ 4,000.00
$ 5,000.00
$ 16,000.00
$828,079.05
RECOMMENDATION
The Board of Commissioners approve a construction contract with D & H Construction
Company, in the amount of $803,079.05, for Karls Gate Phase 2 Water Main Replacement,
Program No. W2311; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
ATTACHMENTS
Map
Page 21 of 208
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1:12,000
Project: Karls Gate Water Main Replacement Phase 2
Program Number: W2311
Land Lot(s): As Shown
District(s): 1st, 16th
Commission District(s): 2
Page 22 of 208
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Agenda Item Number. 2
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To approve an agreement with Cecil Dale Lawrence related to the provision of wastewater
service to Atlanta West Campground and a three-party easement related thereto.
BACKGROUND
The Atlanta West Campground, owned and operated by Cecil Dale Lawrence, is located at 2420
Old Alabama Road, Austell. It is a viable business with improvements made periodically to
retain and attract customers. The property is currently served by an 8-inch gravity sewer that
connects directly into an extensive 60-inch interceptor. Flows from the interceptor are pumped
across the County by the Sweetwater Creek Pump Station, an out-dated facility, for treatment
and discharge. These facilities are all owned and operated by Cobb County. Construction of the
South Cobb Tunnel will ultimately allow for abandonment of the 60-inch interceptor and
pumping facility, resulting in substantial cost savings to the County. In order to accomplish this,
however, it is necessary to make provision for the wastewater flows generated by Atlanta West
Campground.
There is an existing Douglasville-Douglas County Water and Sewer Authority (DDCWSA)
sewer line located in reasonable proximity to the Campground property; however, because of its
elevation, only a portion of the Campground can be connected to the sewer by gravity flow. The
loss of anticipated revenue associated with rendering the remainder of the Campground
unusable is substantial, as would be the cost of acquisition of the sites for maintenance as
greenspace.
Page 23 of 208
Comm. Dist.
4
Agenda Item Number. 2
As an alternative, Mr. Lawrence has agreed to allow the construction of a small pump station
and force main to provide a connection of his entire site to the DDCWSA system. He is willing
to accept ownership of and responsibility for the system in exchange for compensation to offset
his long term operation, maintenance, and replacement costs. Through the terms of the
proposed agreement, the Water System proposes to pay Mr. Lawrence $125,000 in
exchange for his acceptance of the proposed pump station and force main, relieving Cobb
County of any responsibility associated therewith.
Further, Mr. Lawrence has agreed to grant Cobb County a temporary access easement to his
property as required for construction. In addition, a three-party easement among Cobb County
(Grantee); Real Property Investment Group, LLC and G-CASA, LLC (Grantor); and Cecil Dale
Lawrence (Intended Final Grantee) is proposed for the Water System to construct the
connection to the DDCWSA system on adjacent property and allow Mr. Lawrence to maintain it
as required after he takes ownership.
The cost to construct the pump station and force main is included in the Carroll Creek and
Sweetwater Creek Sewer Replacements project, Program No. S2061, which was approved by
the Board of Commissioners on February 10, 2015. No additional funding is needed for
construction. This work represents the final construction in the Water System’s multi-year effort
to upgrade its wastewater management system in the Sweetwater basin. A related
intergovernmental agreement with DDCWSA will be brought to the Board for consideration in
the near future.
FUNDING
Funding is available in the Water System's CIP Budget as follows:
Transfer from:
South Cobb Tunnel
Preliminary Estimates
580-500-6953-8005
S3017-Z
$125,000.00
Transfer to:
Carroll Creek and Sweetwater Creek Sewer Replacements
Easements and Right of Way
580-500-6953-8020
S2061-R
$125,000.00
RECOMMENDATION
The Board of Commissioners approve an agreement with Cecil Dale Lawrence related to the
provision of wastewater service to Atlanta West Campground, including payment in the amount
of $125,000.00, and a three-party easement related thereto; authorize the corresponding budget
transaction; and further authorize the Chairman to execute the necessary documents.
UNDER SEPARATE COVER
Agreement
Three-Party Easement
ATTACHMENTS
Map
Page 24 of 208
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Project: 2420 Old Alabama Road
Land Lot(s): 202, 257
District(s): 18
Commission District(s): 4
Description: Agreement with Cecil Dale Lawrence
Page 25 of 208
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Agenda Item Number. 3
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To authorize creation of the Northwest Cobb Sewer Assessment Area.
BACKGROUND
The Northwest Cobb Land Vulnerability Analysis, adopted by the Cobb County Board of
Commissioners in 2014, anticipates a commercial corridor along both sides of Cobb Parkway
from Cedarcrest Road to Bartow County. The subject area comprises a number of small parcels,
most of which have frontage on Cobb Parkway. In general terms, much of the development in
the area has been low intensity commercial in nature to date.
The 2014 study suggests that centralized sewer is needed to accommodate the level of activity
anticipated through the corridor. While there is no access from this area to Cobb County
wastewater treatment facilities, there is an intergovernmental agreement in place with Paulding
County to accept and treat wastewater flows generated in the corridor.
In order to serve the anticipated development most efficiently, it is proposed that a gravity sewer
line be constructed on each side of Cobb Parkway, connecting the downstream ends of these
lines to the existing interceptor that crosses under Cobb Parkway to the north of Cedarcrest
Road. The new facilities would be constructed by Cobb County, but costs would be recovered
through a special assessment to properties in the area as they connect to the system.
It is anticipated that the proposed sewers would cost on the order of $1.3 million to construct
and would serve approximately 80 acres. On the basis of these preliminary estimates, the
assessment would be $16,250 per acre. The actual assessment would be determined after costs
are finalized.
Page 26 of 208
Comm. Dist.
1
Agenda Item Number. 3
Should the Board of Commissioners authorize creation of the Northwest Cobb Sewer
Assessment Area, the Water System will procure preliminary engineering/design services for
the work and solicit bids for construction. Once firm pricing is available, approval will be
sought from the Board prior to initiation of construction.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners authorize the creation of the Northwest Cobb Sewer Assessment
Area.
ATTACHMENTS
Map
Page 27 of 208
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Project: Northwest Cobb Sewer Assessment Area
Program Number: TBD
Land Lot(s): 1, 2, 37
District(s): 20
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Page 28 of 208
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Location
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Agenda Item Number. 4
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To authorize Encroachment Agreements with Georgia Power Company and with CSX
Transportation, Inc. to encroach into their Rights of Way for the purpose of subsurface testing
for Olympic Industrial Drive Storm Drain Replacement, Program No. SW1696.
BACKGROUND
The Water System is evaluating the feasibility of a major storm drainage system relocation in
the Olympic Industrial Drive area as a result of continuing deterioration of existing stormwater
management infrastructure. In order to generate data required to identify and evaluate
replacement strategies, soil borings at 21 locations along the 1,360-foot alignment are
proposed. The proposed alignment passes through properties controlled by Georgia Power and
CSX Transpotation near the intersection of Olympic Industrial Drive and Plant Atkinson Road.
Proposed encroachment agreements have been obtained from the two grantors, and have been
reviewed by County Legal staff. Although there will be no charge for the easement agreement
with Georgia Power Company, CSX Transportation will charge a fee of $6,250.00 for their
encroachment license and associated liability insurance. Should the project move forward as
anticipated, these instruments will also allow construction through the referenced properties.
Page 29 of 208
Comm. Dist.
2
Agenda Item Number. 4
FUNDING
Funding is available in the Water System's CIP Budget as follows:
Transfer from:
Stormwater Multi-year Budget
Drainage Contract R&M Service
510-500-5758-6496
SW9999-Z
$ 6,250.00
Transfer to:
Olympic Industrial Drive Storm Drain Replacement
Easement Acquisition
510-500-5758-8020
SW1696-R
$ 6,250.00
RECOMMENDATION
The Board of Commissioners authorize Encroachment Agreements with Georgia Power
Company at no cost and with CSX Transportation, Inc. at a cost of $6,250.00 to encroach into
their Rights of Way for the purpose of subsurface testing for Olympic Industrial Drive Storm
Drain Replacement, Program No. SW1696; authorize the corresponding budget transaction; and
further authorize the Chairman to execute the necessary documents.
UNDER SEPARATE COVER
CCWS GA. Power Encroachment Agreement
CCWS CSX Encroachment Agreement
ATTACHMENTS
Map
Page 30 of 208
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1:4,800
Project: Olympic Industrial Drive Storm Drain Replacement
Land Lot(s): 899, 900
District(s): 17
Commission District(s): 2
Description: Encroachment Agreements with
Georgia Power Company and CSX Railroad
Page 31 of 208
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Agenda Item Number. 5
Cobb County Water System
Stephen D. McCullers, P.E., Director
Customer Services Facility
660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000
TO:
David Hankerson, County Manager
FROM:
Stephen D. McCullers, P.E., Director
This item has been electronically signed by:
Stephen D. McCullers, P.E., Director
DATE:
April 26, 2016
PURPOSE
To authorize the acceptance of an existing storm drainage pipe located at 2374 Buckley Court
and authorize corresponding revision to the final plat for Flintshire Subdivision.
BACKGROUND
Upon responding to a drainage inquiry at 2374 Buckley Court, it was discovered that the storm
drainage pipe at this address was not installed at its platted location. The platted storm drainage
easement is along the western property line, but the storm drainage pipe was actually installed
along the southern property line. It is thought that a field change was made during construction
and that the final plat was never re-recorded to reflect the change.
The Water System is not authorized to work on private property outside of the recorded
drainage easement and the storm drainage pipe at its current location was never formally
dedicated to Cobb County. The purpose of this agenda item is to correct this apparent
administrative oversight and accept the pipe at its current location.
Upon authorization by the Cobb County Board of Commissioners, the Water System will have
the final plat revised and re-recorded, and will perform the required maintenance on the existing
storm drainage line.
FUNDING
N/A
Page 32 of 208
Comm. Dist.
4
Agenda Item Number. 5
RECOMMENDATION
The Cobb County Board of Commissioners authorize the acceptance of an existing storm
drainage pipe, located at 2374 Buckley Court; authorize corresponding revision to the final plat
for Flintshire Subdivision; and further authorize the Chairman to execute the necessary
documents.
ATTACHMENTS
Map
Page 33 of 208
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District(s): 19
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Description: Acceptance of Existing Storm Drainage Pipe
Page 34 of 208
4790
*
:
Location
Map
Agenda Item Number. 6
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To determine that circumstances are such that it is necessary to proceed with condemnation
proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et. seq., on two parcels on
Hembree Road (Pope High School), Project No. E8030.
BACKGROUND
Hembree Road (Pope High School) is an approved school zone safety and operational
improvements project in both the 2005 and 2011 SPLOST Transportation Improvements
Programs (TIPs). Project costs associated with engineering and right-of-way are being funded in
the 2011 SPLOST TIP, while construction costs will be funded in the 2005 SPLOST TIP.
The project consists of constructing a roundabout at the currently signalized intersection of
Hembree Road and Meadow Drive/Pope High School, with entering and exiting right-turn bypass lanes. The existing traffic signal will be removed during the roundabout construction.
Traffic circulation and pedestrian improvements on the school site are included to facilitate
roundabout traffic ingress and egress, and to improve pedestrian access on campus. The
Department and Cobb County School District (CCSD) coordinated efforts, in accordance with
the Working Protocol, in developing plans for this joint project.
Additional rights-of-way and easements are needed to construct this project. Right-of-Way
funding for this project is available in the 2011 SPLOST TIP Fund approved budget.
Negotiations with the property owners are ongoing; however, in order to ensure project
deadlines are met, the Department is requesting condemnation approval by the Board of
Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review
Committee, consisting of the Department’s Development Services, Right-of-Way and
Construction staff, and the County’s Legal personnel, recommend condemnation actions be
filed.
Page 35 of 208
Comm. Dist.
3
Agenda Item Number. 6
Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A.
§32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking
method. It is appropriate for the County to use this method for reasons including, but not limited
to, a desire for judicial ascertainment of all issues pertaining to the acquisition.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners determine that circumstances are such that it is necessary to
proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et
seq.; authorize the commencement of condemnation proceedings on two parcels on Hembree
Road (Pope High School), Project No. E8030; adopt Resolutions and Orders in form
substantially similar to the attached, and as approved by the County Attorney’s Office; and
further authorize the Chairman to execute the necessary documents.
ATTACHMENTS
Location Map
Resolutions and Attachments 1 for Parcels 5 and 8
Page 36 of 208
Page 37 of 208
Page 38 of 208
Page 39 of 208
Page 40 of 208
Page 41 of 208
Agenda Item Number. 7
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
Eddie Canon, P.A.R.K.S. Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
DATE:
April 26, 2016
PURPOSE
To approve the concept of an aviation park at Cobb County International Airport – McCollum
Field.
BACKGROUND
The Town Center Community Improvement District (TCCID) has proposed to construct an
aviation park on Cobb County International Airport – McCollum Field (Airport) property,
located at the corner of Barrett Lakes Boulevard and Cobb Place Boulevard. The approximate
three acre park will serve as an observation area for the public to view aircraft landing and
taking off, and will also serve as a trailhead for Noonday Creek Trail.
As this project is located within the TCCID, the TCCID will secure 100 percent of the design
and construction costs for development of the proposed aviation park through a combination of
TCCID allocated funding and philanthropic contributions to the Town Center Community
Alliance. Once completed, the Cobb County P.A.R.K.S. Department will maintain the park.
The Federal Aviation Administration has studied and approved this proposed non-aviation use
of Airport property with respect to its effect on the safe and efficient use of the Airport and the
safety of persons and property on the ground.
The Department recommends approval of the concept of an aviation park at the Airport. Once
the TCCID has developed a final concept design, the Department will present an agenda item to
the Board of Commissioners for approval to proceed with the project. The Department will then
begin to develop the necessary agreements for construction and operation of the aviation park to
Page 42 of 208
Comm. Dist.
1
Agenda Item Number. 7
be presented to the Board for approval.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve the concept of an aviation park at Cobb County
International Airport – McCollum Field.
ATTACHMENTS
Location Map
Preliminary Park Layout
Page 43 of 208
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April 26, 2016
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Page 44 of 208
Page 45 of 208
Agenda Item Number. 8
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
Comm. Dist.
1
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve Supplemental Agreement No. 1 to Work Order No. E4 with Michael Baker International Inc. for
completion of a Noise Study as part of the Master Plan Update for Cobb County International Airport –
McCollum Field, MIS Contract No. 000884.
BACKGROUND
On May 26, 2015, the Board of Commissioners approved Work Order No. E4 with The LPA Group, Inc., in an
amount not to exceed $167,057.00, for a Master Plan Update for Cobb County International Airport –
McCollum Field (Airport).
On September 22, 2015, the Board authorized the acceptance of the assignment of the capital improvement
projects services Agreement with The LPA Group, Inc., to Michael Baker International, Inc.
To appropriately plan for the future development of the Airport in accordance with the Board’s vision
of accommodating both community and business aircraft, it is necessary to update the current Master Plan,
which was initiated in 2006. The update will include forecasting the future anticipated types and number
of housed aircraft and runway operations at the Airport. An evaluation of this forecast will identify the Federal
Aviation Administration (FAA) standards that will be applied to future development.
Based on discussions with the State of Georgia Division of Aviation (State), it was determined that completion
of a noise study would provide useful information for the Board in determining potential noise impacts of any
future improvements. The State has confirmed that a noise study would be eligible for reimbursement in a
future federal grant.
Page 46 of 208
Agenda Item Number. 8
The Department requests approval of Supplemental Agreement No. 1 to Work Order No. E4 with Michael
Baker International, Inc., in an amount not to exceed $15,390.00, for completion of a noise study. The cost of
this study will be 90 percent reimbursable from an anticipated future FAA grant. The required 10 percent local
match of $1,539.00 is available in the Airport Division’s FY16 Operating Budget Fund Balance Reserve
account.
FUNDING
Available in the Grant Fund with the following interfund transfer from the Airport Division's approved
FY16 Operating Budget and appropriation of anticipated Federal Aviation Administration Grant funding
for consulting fees:
Transfer from:
010-050-0720-0720-8852 (Airport Fund Balance)
$ 1,539.00
Transfer to:
270-050-F010-F010-6312 (Consulting Svcs.)
$ 1,539.00
Increase Revenue:
270-050-F010-F010-4421 (FAA Revenue)
$13,851.00
Increase Expenditure:
270-050-F010-F010-6312 (Consulting Svcs.)
$13,851.00
Increase GAE 270052615606:
270-050-F010-F010-6312 (Consulting Svcs.)
$15,390.00
RECOMMENDATION
The Board of Commissioners approve Supplemental Agreement No. 1 to Work Order No. E4 with Michael
Baker International, Inc., in an amount not to exceed $15,390.00, for completion of a Noise Study as part of the
Master Plan Update for Cobb County International Airport – McCollum Field, MIS Contract No. 000884;
authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary
documents.
Page 47 of 208
Agenda Item Number. 9
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve an Encroachment Agreement with Atlanta Gas Light Company for encroachment
upon an existing utility easement located on Bob Callan Trunk Trail, Phase 2, Segment A, at
Rottenwood Creek, State P.I. No. 0010009, Cobb County Project No. TR474.
BACKGROUND
Bob Callan Trunk Trail, Phase 2, Segment A, is an approved project in the Atlanta Regional
Commission (ARC) PLAN 2040 Regional Transportation Plan, designated as State P.I. No.
0010009 and ARC Project No. CO-446.
Phase 2 of this multi-use trail project was initiated by the Cumberland Community Improvement
District as a single project to provide an extension of the existing network of trails in the
Cumberland area. This project will add a ten-foot wide multi-use trail from Interstate North
Parkway to Terrell Mill Road, for a distance of 2.1 miles.
On July 3, 2013, the Georgia Department of Transportation (GDOT) approved a revised concept
for the separation of Phase 2 into two segments. Segment A begins at the existing Bob Callan
Trailhead on Interstate North Parkway, and ends at the Interstate North Parkway crossing of
Rottenwood Creek. Segment B will continue along Rottenwood Creek, extending to Terrell Mill
Road. Segment A retained the original State P.I. No. 0010009, while Segment B was designated
as State P.I. No. 0012808.
As a result of the construction of the multi-use trail project, some improvements will encroach
upon the Atlanta Gas Light Company permanent easement; therefore, an agreement must be
entered into by both parties for the encroachment.
The Encroachment Agreement with Atlanta Gas Light Company has been reviewed by the
County Attorney’s Office.
Page 48 of 208
Comm. Dist.
2
Agenda Item Number. 9
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve an Encroachment Agreement with Atlanta Gas Light
Company for encroachment upon an existing utility easement located on Bob Callan Trunk
Trail, Phase 2, Segment A, at Rottenwood Creek, State P.I. No. 0010009, Cobb County Project
No. TR474; and authorize the Chairman to execute the necessary documents, in a form
substantially similar to the attached and as approved by the County Attorney’s Office.
ATTACHMENTS
Location Map
Encroachment Agreement with Atlanta Gas Light Company
Page 49 of 208
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Page 50 of 208
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Cobb County
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Page 51 of 208
Page 52 of 208
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Page 55 of 208
Page 56 of 208
Agenda Item Number. 10
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve the First Amendment to the Aging Subgrant Agreement with the Atlanta Regional
Commission for Federal Transit Administration Section 5310 New Freedom Disabled Senior
Transportation Voucher Program funding.
BACKGROUND
The Section 5310 Program for Enhanced Mobility of Seniors and Persons with Disabilities is a
transit program which was revised under the Moving Ahead for Progress in the 21st Century
Act (MAP-21), the prior federal transportation legislation. This formula-based program, which
has been continued under the Fixing America's Surface Transportation (FAST) Act, is intended
to enhance mobility for seniors and persons with disabilities by providing funds for programs to
serve the special needs of transit-dependent populations beyond traditional public transportation
services and Americans with Disabilities Act (ADA) complementary Paratransit services.
The program stipulates that in urbanized areas with more than 200,000 residents, the Chief
Executive Officer of the State must designate one or more public bodies to be the recipient(s) of
certain Federal Transit Administration (FTA) funds. The Governor of the State of Georgia has
designated the State Department of Human Services (DHS) as the designated recipient of
Section 5310 Program funds for the State of Georgia. The Metropolitan Atlanta Rapid Transit
Authority (MARTA) was the former designated recipient for Section 5317 New Freedom
Program funds, which has now been incorporated into the Section 5310 Program. DHS has
contracted with the Atlanta Regional Commission (ARC) to administer and manage the funds in
the Atlanta metropolitan area.
Page 57 of 208
Comm. Dist.
All
Agenda Item Number. 10
On February 26, 2008, the Board of Commissioners approved a Subgrant Agreement with
MARTA for FTA New Freedom Disabled Senior Transportation Voucher Program funding, in
the amount of $650,000.00.
On May 12, 2009, the Board approved Amendment No. 1 to the Subgrant Agreement with
MARTA for a revision to the FTA New Freedom Disabled Senior Transportation Voucher
Program, which increased the total annual voucher allotment for certain program participants.
On April 9, 2013, the Board approved Amendment No. 2 to the Subgrant Agreement with
MARTA for the FTA New Freedom Disabled Senior Transportation Voucher Program,
which increased funding in the amount of $243,190.00.
On October 13, 2015, the Board approved the Aging Subgrant Agreement with ARC, in an
amount not to exceed $115,000.00, for FTA Section 5310 New Freedom Disabled Senior
Transportation Voucher Program funding. The Board also authorized an increase of the annual
program participant allotment to $1,800.00, with a maximum of $3,600.00, for chronic
condition cases.
The Department has recently been granted an extension to the current June 30, 2016 expiration
date of the Aging Subgrant Agreement with ARC to allow more time to expend remaining funds
and to implement recently approved changes in delivery of the program. The Department
recommends approval of the First Amendment to the Aging Subgrant Agreement with ARC,
which will extend the expiration date to December 31, 2016.
The First Amendment to the Aging Subgrant Agreement with ARC has been reviewed by the
County Attorney's Office.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve the First Amendment to the Aging Subgrant Agreement
with the Atlanta Regional Commission (ARC) for Federal Transit Administration (FTA) Section
5310 New Freedom Disabled Senior Transportation Voucher Program funding, a no cost time
extension of the expiration date to December 31, 2016; and authorize the Chairman to execute
the necessary documents, in a form substantially similar to those provided under separate cover
and as approved by the County Attorney's Office.
ATTACHMENTS
First Amendment of Aging Subgrant Agreement with the Atlanta Regional Commission
Page 58 of 208
Page 59 of 208
Agenda Item Number. 11
Cobb County Senior Services
Jessica Gill, Director
P.O. Box 649
Marietta, Georgia 30061-0649
(770) 528-5355 / fax: (770) 528-5378
TO:
David Hankerson, County Manager
FROM:
Jessica Gill, Director
This item has been electronically signed by:
Jessica Gill, Director
Jackie R. McMorris, Director of Public Services
DATE:
April 26, 2016
PURPOSE
To approve the 2016 Second Amendment Contract AG1608.2 between the Atlanta Regional
Commission and the Board of Commissioners/Senior Services for Title III-B, C-1, C-2 & E,
CBS, CBS-Respite, NSIP Federal, NSIP State, Alzheimer's, and ITCK for the period of July 1,
2015 through June 30, 2016.
BACKGROUND
This is the second amendment to the annual contract approved by the Board of Commissioners
on August 11, 2015, and is part of the four-year proposal approved on November 9, 2010. These
grants are provided through the Atlanta Regional Commission and the Georgia Department of
Human Services to assist with funding of services for the elderly citizens of Cobb County. Each
year, the Atlanta Regional Commission and the Georgia Department of Human Services
evaluate remaining funds that have not been utilized by designated counties. When there are
remaining grant funds, the Atlanta Regional Commission will offer it to current contracted
counties for expenditure by June 30, 2016. Cobb Senior Services will receive $71,297.00 in
overall funding consisting of $60,000.00 from the Atlanta Regional Commission and
$11,297.00 from voluntary client contributions.
IMPACT STATEMENT
With the Board of Commissioners' approval of the second amendment to the annual contract,
the required County local match for the State Fiscal Year (SFY) 2016 Grant will increase by
$3,600.00, from $93,604.00 to $97,204.00 as a result of the additional $71,297.00 in funding to
Cobb Senior Services. The additional $3,600.00 local match has been identified in the approved
Senior Services SFY 2016 budget.
Page 60 of 208
Comm. Dist.
All
Agenda Item Number. 11
FUNDING
Funding is available with a transfer from Senior Services’ Standard Reserves in the General
Fund to the Senior Services Grant Fund and an appropriation of additional ARC funds in the
Senior Services Grant Fund as follows:
Transfer
From:
Transfer to:
010-300-0060-8818
(Senior Services GF Reserves)
$3,600.00
010-300-0060-6594
(Senior Services GF Transfers Out)
Increase Revenue:
Increase Expenditure:
277-300-F011-4960
(General Fund Match)
277-300-F011-Various
(ARC Additional Revenue)
277-300-F011-Various
(Senior Services Grant Expenses)
Original Grant Allocation
First Amendment Increase
Second Amendment Increase
Updated Grant allocation
$3,600.00
$3,600.00
$67,697.00
$71,297.00
$1,576,566.00
$19,926.00
$71,297.00
$1,667,789.00
RECOMMENDATION
To approve the 2016 Second Amendment Contract AG1608.2 between the Atlanta Regional
Commission and the Board of Commissioners/Senior Services for Title III-B, C-1, C-2 & E,
CBS, CBS-Respite, NSIP Federal, NSIP State, Alzheimer's, and ITCK for the period of July 1,
2015 through June 30, 2016; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
ATTACHMENTS
Second Amendment of Aging Subgrant Agreement
Page 61 of 208
Page 62 of 208
Page 63 of 208
Page 64 of 208
Agenda Item Number. 12
Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Sharon Stanley, Director of Information Services
Chief Judge Joyette Holmes, Magistrate Court
This item has been electronically signed by:
John A. Reida, Director
Joyette M. Holmes, Chief Magistrate - Cobb Judicial Circuit
Sharon A. Stanley, Director
DATE:
April 26, 2016
PURPOSE
To approve a contract with Infax, Inc. for the purchase of a docket system for the Magistrate Court,
and authorize funding for associated in-house construction and installation costs.
BACKGROUND
The Magistrate Court has requested that an electronic docket system be installed in the current
court facilities. This was initially partially funded in FY15 with the balance to be funded in
FY16. The Magistrate Court requested that the FY15 portion be “reserved” to be utilized with
the current funding, as both years’ funding are required. The electronic docket system will make
access to the court by the citizens more efficient and manageable.
Infax, Inc. provided a price of $26,735.00 for all materials of the docket system. Infax, Inc., has
been determined by the Magistrate Court, Information Services, and the Purchasing Department
to be a sole source to properly interact with the court’s current technology applications and
match that of the other courts.
In addition to the equipment purchase, some construction and installation will be required to be
performed by in-house Property Management crews. Procurement of materials necessary for the
installation will be handled through the Purchasing Department.
Infax, Inc. Contract
Installation Materials
Total Project Budget
$26,735.00
$ 8,265.00
$35,000.00
Page 65 of 208
Comm. Dist.
1,2,3,4
Agenda Item Number. 12
FUNDING
Funding is available with a fund balance appropriation in the General Fund and a transfer from
Magistrate Court to Property Management as follows:
Increase Revenue:
010-014-0140-4980 (GF Fund Balance Appr.)
Increase Expenditure: 010-110-3640-8410 (Communication Eqpt.)
$17,500.00
$17,500.00
Transfer from:
Transfer to:
$17,500.00
$17,500.00
010-185-8861-8675 (Magistrate Court)
010-110-3640-8410 (Communication Eqpt.)
RECOMMENDATION
The Board of Commissioners authorize the additional appropriation of $17,500.00; approve a
contract with Infax, Inc., in the amount of $26,735.00, for the purchase of a docket system for
the Magistrate Court, located at 185 Roswell Street, Marietta; authorize funding for associated
in-house construction and installation costs, in an amount not to exceed $8,265.00; and
authorize the corresponding budget transactions.
Page 66 of 208
Agenda Item Number. 13
Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Neil Warren, Sheriff's Office
Sam Heaton, Director of Public Safety
This item has been electronically signed by:
John A. Reida, Director
Neil Warren, Sheriff
Sam Heaton, Director of Public Safety
DATE:
April 26, 2016
PURPOSE
To approve Supplemental Agreement No. 1 to the contract with Controlled Access, Inc., for
additional security system upgrades and further interior renovations at the Cobb County
Building and the Cobb County Parking Decks.
BACKGROUND
In early 2015, the County Manager formed a security assessment working group to review risks
and security needs on behalf of the public and employees conducting business at the Cobb
County Building (CCB). The Sheriff’s Office and the Department of Public Safety completed an
assessment and provided guidance for upgrading security for the Cobb County Building, located
at 100 Cherokee Street, the Cobb County Parking Deck, located at 115 Waddell Street, the
Lawrence Street Parking Deck, located at 191 Lawrence Street, and the Juvenile Court (former
Superior Court North) Parking Deck, located at 30 Waddell St.
On June 9, 2015, the Board of Commissioners authorized security system upgrades, in the
amount of $1,221,590.00, at the above listed buildings, including funding to support three
additional Sheriff's personnel, the purchase of one Sheriff patrol car and a $50,000.00 allowance
for the relocation of the Purchasing Department.
Page 67 of 208
Comm. Dist.
All
Agenda Item Number. 13
On March 22, 2016, the Board of Commissioners approved a contract with Controlled Access,
Inc., in the amount of $497,000.00, for security system upgrades and interior construction
services, with the understanding that future phases of construction will be forthcoming.
On March 24, 2016, in preparation for commencement of the work, the
performed a subsequent on-site review with Property Management. It was
further security measures were needed, especially in the parking decks,
resolution and improved image capabilities for the 83 original cameras due
conditions. The additional items include:
14 Code Blue Emergency Call Stations for the CCB deck (2 per floor)
90 additional cameras for all three parking decks
4 panoramic cameras for the Lawrence St and Juvenile Ct decks
Upgrades to 83 original cameras and servers to support add'l cameras
Total Supplemental Agreement No 1:
Sheriff's Office
determined that
including higher
to the low light
$ 40,000.00
$ 235,000.00
$ 14,000.00
$ 31,575.00
$ 320,575.00
The increased requirements were reviewed by Property Management, the Sheriff's Office,
Public Safety, and the County Manager's office. Pricing was provided by the contractor,
Controlled Access, Inc., pursuant to the terms of the contract. Thirty additional calendar days
will be required to perform the supplemental work. The contractor's adjusted contract amount is
as follows:
Controlled Access, Inc. Contract Summary:
Original Contract (Controlled Access, Inc.)
Supplemental Agreement No 1
Adjusted Contract Amount
$ 497,000.00
$ 320,575.00
$ 817,575.00
It is anticipated that one more phase of work still in the design stage is forthcoming. This will
include security and card access requirements for the Cobb County Building 3rd floor as well as
a revolving security door for additional employee access to the building. The 3rd floor
security, as well as certain security access equipment associated with the revolving door, will
be handled later as a subsequent Supplemental Agreement No. 2 to the contract with Controlled
Access, Inc. The revolving door itself and its associated construction work will be separately
procured through the Purchasing Department and contracted directly to the successful vendor.
The total project budget is indicated below with this additional work being funded by the
$218,775.00 Construction Contingency and Future Phases portion.
Three additional Sheriff’s Deputies
One patrol car
Bridging Architect
Controlled Access, Inc. contract
Purchasing Relocation
Construction Contingency allowance
Total Project Budget
$ 52,090.00
$ 45,000.00
$ 38,150.00
$ 817,575.00
$ 50,000.00
$ 218,775.00
$1,221,590.00
Page 68 of 208
Agenda Item Number. 13
FUNDING
Funding is available with the following budget transfer:
Transfer from:
Transfer to:
380-450-4599-8005 (Preliminary Estimate)
380-450-4599-8110 (Reno of Bldgs & Struct)
Increase GAE 450380032216708
$320,575.00
$320,575.00
$320,575.00
RECOMMENDATION
The Board of Commissioners approve Supplemental Agreement No. 1, in the amount of
$320,575.00, and 30 additional calendar days, for additional security system upgrades at the
Cobb County Building, located at 100 Cherokee Street, the Cobb County Parking Deck, located
at 115 Waddell Street, the Lawrence Street Parking Deck, located at 191 Lawrence Street, and
the Juvenile Court (former Superior Court North) Parking Deck, located at 30 Waddell Street;
authorize the corresponding budget transactions; and further authorize the Chairman to execute
the necessary documents.
Page 69 of 208
Agenda Item Number. 14
Cobb County Police Department
John R. Houser, Police Chief
140 North Marietta Parkway
Marietta, Georgia 30060-1454
TO:
David Hankerson, County Manager
FROM:
John R. Houser, Police Chief
Sam Heaton, Director of Public Safety
This item has been electronically signed by:
John R. Houser, Police Chief
Sam Heaton, Director of Public Safety
DATE:
April 26, 2016
PURPOSE
To approve a Memorandum of Understanding/Agreement between Cobb County Police
Department and each participating City within Cobb County to allow the operation of the Cobb
Anti-Gang Enforcement Unit.
BACKGROUND
The Cobb Anti-Gang Enforcement (CAGE) Unit will be a division of the MCS/Organized
Crime Unit and will be comprised of officers from the Cobb County Police Department and
various participating law enforcement agencies located within unincorporated Cobb County.
A Memorandum of Understanding/Agreement between Cobb County Police Department and
each participating City will enable the Cobb County Police Chief to swear in municipal police
officers assigned to the Organized Crime Anti-Gang Unit. These officers will have powers of
arrest in all areas of Cobb County, which includes all municipalities and unincorporated areas of
Cobb County.
IMPACT STATEMENT
FUNDING
N/A
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Comm. Dist.
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Agenda Item Number. 14
RECOMMENDATION
The Board of Commissioners approve the Memorandum of Understanding/Agreement between
Cobb County Police Department and each participating City within Cobb County to allow the
operation of the Cobb Anti-Gang Enforcement Unit, and authorize the Chief of Police to
execute the necessary documents.
ATTACHMENTS
MOU Cobb Anti-Gang Enforcement with Participating City
Page 71 of 208
Page 72 of 208
Page 73 of 208
Agenda Item Number. 15
Cobb County
Fire & Emergency Services
Randy Crider, Fire Chief
1595 County Services Pkwy
Marietta, Georgia 30008-4021
TO:
David Hankerson, County Manager
FROM:
Sam D. Heaton, Public Safety Director
Randy Crider, Fire Chief
This item has been electronically signed by:
Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety
DATE:
April 26, 2016
PURPOSE
To authorize the advertisement and acceptance of sealed bids from interested manufacturers
regarding the proposed purchase of apparatus radio and intercom systems.
BACKGROUND
While all Cobb Fire & Emergency Services apparatus siren systems fall within limits set by the
National Fire Protection Association (NFPA), there have been a number of cases where
personnel have filed Workers Compensation claims with Cobb County for diagnosed hearing
loss.
CCFES wishes to solicit sealed bids from interested manufacturers for this purchase on existing
apparatus which do not have these systems already installed. The purchase of these systems
would limit exposure to this occupational hazard, enhance communications within the cabs of
these vehicles, minimize hearing loss, and fall within recent industry best practices. Such
systems also enhance clearer communications between crew members and dispatch when riding
in the cab.
FUNDING
CCFES will bring forth a subsequent agenda item when bids are unsealed and evaluated for cost
and adherence to bid specifications set forth.
RECOMMENDATION
The Board of Commissioners authorize the advertisement and acceptance of sealed bids from
interested manufacturers regarding the proposed purchase of apparatus radio and intercom systems.
Page 74 of 208
Comm. Dist.
All
Agenda Item Number. 16
Cobb County
Community Development Agency
Dana R. Johnson, AICP, Director
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126
TO:
David Hankerson, County Manager
FROM:
Dana R. Johnson, AICP, Director
This item has been electronically signed by:
Dana R. Johnson, AICP, Director
DATE:
April 26, 2016
PURPOSE
To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding a
petition for annexation on 0.459 acre tract known as 5830 North Shore Road in the City of
Acworth.
BACKGROUND
On July 27, 2004, the Board of Commissioners entered into intergovernmental agreements with
each of Cobb’s municipalities. The agreements serve as the land use dispute resolution process
required by HB 489. Per the intergovernmental agreements with the Cities of Acworth,
Kennesaw, Marietta, Powder Springs, Smyrna, and Austell, the Board of Commissioners must
adopt annexation responses by the County in order to be valid. On September 1, 2007, HB 2,
which enacts a binding dispute-resolution process, became effective.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners adopt annexation response per HB 489 Intergovernmental
Agreement and HB 2 regarding a petition for annexation Land Lot 074, 20th District, parcel
00240, 2nd Section located on 0.459 acre tract known as 5830 North Shore Road City of
Acworth.
ATTACHMENTS
BOC Response to the City of Acworth 5830 North Shore Road
Area Map
Page 75 of 208
Comm. Dist.
1
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Agenda Item Number. 17
Cobb County
County Manager 's Office
David Hankerson, County Manager
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-2600 / fax: (770) 528-2606
TO:
Board of Commissioners
FROM:
David Hankerson, County Manager
This item has been electronically signed by:
David Hankerson, County Manager
DATE:
April 26, 2016
PURPOSE
To authorize the sale of surplus real property located at 1200 Barrett Parkway to Franklin Land
Associates, L.L.C., through the brokerage firm of McWhirter Realty Partners.
BACKGROUND
On March 13, 2012 the Board of Commissioners authorized the Property Advisory Commission
to negotiate the scope, fee and contract terms and conditions for commercial brokerage services
related to the lease and sale of various county owned properties no longer required for county
purposes.
On March 27, 2013, the Board approved a contract for such brokerage services with McWhirter
Realty Partners. On April 11, 2012, a Brokerage Agreement was entered into with McWhirter
Realty Corporation, d.b.a. McWhirter Realty Partners, upon terms and conditions recommended
by the Property Advisory Commission, as negotiated with the assistance of the County
Attorney's Office and approved by the Board.
The property located at 1200 Barrett Parkway, in Kennesaw was acquired as part of a 2005
SPLOST Project, D4010, associated with improvements to Barrett Parkway at Highway 41.
On February 17, 2015, the Property Advisory Commission determined that this property was no
longer required for County purposes and recommended to the Board that the property be
declared be surplus. On March 10, 2015, the Board declared the property surplus and authorized
its sale through McWhirter Realty Partners.
Page 85 of 208
Comm. Dist.
4
Agenda Item Number. 17
An offer to purchase this property pursuant to an Agreement for Purchase and Sale ("Offer"), for
One Million One Hundred and Twenty Thousand Dollars ($1,120,000.00), was submitted by
Franklin Land Associates L.L.C., through McWhirter Realty Partners. The Offer is contingent
upon acceptable property inspections by the buyer within a one hundred and fifty (150) day due
diligence period. The buyer has the option to extend the due diligence period for three (3)
successive thirty (30) day periods upon the payment of additional non-refundable earnest
money. A commission of 5% of the purchase price ($56,000) is payable to McWhirter Realty
Partners upon closing this transaction. It is recommended that this property be sold to Franklin
Land Associates L.L.C, pursuant to the terms of the Offer, as modified.
FUNDING
Increase Revenues in 2005 SPLOST Fund:
340-050-7504-D401-4944-D0410-A
Increase Revenues in the General Fund: 010-014-0140-4944
$455,000
$609,000
RECOMMENDATION
The Board of Commissioners authorize the sale of surplus property located at 1200 Barrett
Parkway to the Franklin Land Associates L.L.C., for the price of $1,120,000.00, through the
brokerage firm of McWhirter Realty Partners, pursuant to the terms of the Agreement for
Purchase and Sale; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
ATTACHMENTS
Agreement for Purchase and Sale
GIS Map
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1200 Barrett Pwy
0.1
0
WGS_1984_Web_Mercator_Auxiliary_Sphere
© Cobb County Georgia
0.04
0.1 Miles
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This map is a user generated static output from an
Internet mapping site and is for reference only. Data
layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Map Notes:
1: 2,400
Agenda Item Number. 18
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To authorize the relocation of office space for all Community Development Block Grant
Programs to include but not limited to, Home Investments Partnerships Program, and the
Neighborhood Stabilization Program administration to 192 Anderson Street, Marietta, Georgia
and approve a lease agreement for the Cobb County CDBG Program Office with Crown Realty
Group.
BACKGROUND
Since January 1, 2011, the CDBG Program Office has been located at 121 Haynes Street,
Marietta, Georgia. The County has requested to utilize this facility to house County staff. As
such, the provision of administrative services for the CDBG, CSBG, JAG, HOME, NSP and
other federal and state grant programs will be relocated to 192 Anderson Street, Marietta,
Georgia.
The CDBG Program Office will occupy 3,833 square feet of office space at this location at the
annual rental rate of $60,000.00 or $5,000.00 per month for Year 1, $67,115.83 or $5,592.99
per month in Year 2 and $69,129.31 or $5,760.76 in Year 3. The lease period will commence
on May 1, 2016 and expire on April 30, 2019.
IMPACT STATEMENT
The County will be reimbursed, not to exceed grant administrative caps, from federal and state
grants for the rental costs of the office space at 192 Anderson Street, Marietta, Georgia. These
reimbursements will be made after all grant administrative fees (fixed price compensation) as
detailed in the contract agreement between Cobb County and WFN Inc have been paid. One of
the provisions of the current contract agreement is that Cobb County provide facilities,
equipment, and office supplies needed by the Contractor to administer the grant programs.
Page 99 of 208
Comm. Dist.
All
Agenda Item Number. 18
FUNDING
Funding for the remainder of the FY2016 will be available with the following appropriation:
Increase: 010-014-0140-4960 (Interfund transfer)
Increase: 010-014-0140-6971 (Lease Payments)
$25,000.00
$25,000.00
Future year funding will be included in subsequent budgets.
Reimbursements from CDBG will be made from various CDBG administrative units as
available.
RECOMMENDATION
The Board of Commissioners authorize the relocation of office space for all Community
Development Block Grant Programs to include but not limited to Home Investments
Partnerships Program, and the Neighborhood Stabilization Program administration to 192
Anderson Street, Marietta, Georgia; approve a lease agreement for the Cobb County CDBG
Program Office with Crown Realty Group in the amounts of $60,000 for Year 1, $67,115.83 for
Year 2, and $66,129.31 for Year 3; authorize the corresponding budget transfers; and further
authorize the Chairman to execute the necessary documents.
Under Separate Cover
CDBG Lease
Page 100 of 208
Agenda Item Number. 19
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To authorize the award of Cobb Community Foundation grants.
BACKGROUND
At the November 24, 2015 BOC meeting the Board of Commissioners approved the
appropriation from reserves $250,000.00 for Community Impact Grants (CIG) to be managed
through the Cobb Community Foundation (CCF). CCF was also allocated $35,000.00 for
administrative cost for this program.
The CIG program provides funds to selected non-profit organizations to support programs and
projects that create Quality of Life in Cobb County through Cobb County nonprofit
organizations that deliver human services, inspire education opportunities, promote and develop
cultural arts, create health initiatives, improve the well-being of vulnerable populations, improve
community livability and make an environmental impact to citizens in Cobb County. These
awards are made in increments from $5,000.00 and $10,000.00 dollars.
This is the second year in which CCF has managed the Community Impact Grant program on
behalf of the County. Year 1 of this program had all grant dollars distributed up front when
formally awarded by CCF. Invoices were then submitted back to CCF for compliance review
which was conducted by CCF, county staff and an independent CPA. All grantees were found
compliant with one grantee returning $1,115,00 back to the County for unspent funds. Year 2 of
this grant will distribute monies on a reimbursement basis only. Grantees will submit invoices
to CCF who will review for compliance and then distribute grant funds accordingly. At the end
of this program year County staff will once again review all awards as well as an independent
CPA hired by CCF.
Page 101 of 208
Comm. Dist.
All
Agenda Item Number. 19
FUNDING
The funding will be transferred from General Fund Reserves to the Cobb Community
Foundation grant unit as follows:
Transfer
from:
Transfer to:
010-015-0145-8852 (Reserves Grant Administration)
$ 35,000.00
010-015-0145-8852 (Reserves Community Impact Grants)
$250,000.00
010-265-0164-6574 (Contribution - Grant Administration)
$ 35,000.00
010-265-0164-6574 (Contribution - Community Impact
Grants)
$250,000.00
RECOMMENDATION
The Board of Commissioners approve the Intergovernmental Agreement with Cobb Community
Foundation for the administration if the Capital Improvement Grants, approve the grant list for
the 2016 Community Impact Grant awards; authorize the corresponding budget transfers;
and further authorize the Chairman to execute the necessary documents.
Under Separate Cover
Grantee Award List
ATTACHMENTS
Intergovernmental Agreement
Page 102 of 208
STATE OF GEORGIA
COUNTY OF COBB
AGREEMENT BY AND BETWEEN
COBB COUNTY BOARD OF COMMISSIONERS
AND COBB COMMUNITY FOUNDATION
This Agreement effective the 1st day of April, 2016, by and between COBB COUNTY BOARD
OF COMMISSIONERS, a political subdivision of the State of Georgia, (hereinafter referred to as
the COUNTY) and Cobb Community Foundation, a non-profit corporation incorporated and duly
licensed to conduct business in the State of Georgia acting by and through its duly elected Board
of Directors, having its principal office located at 240 Interstate North Parkway, Atlanta, Georgia
30039 (hereinafter referred to as CCF).
WITNESSETH THAT:
WHEREAS, the COUNTY provides funds to selected non-profit organizations to support programs
and projects that create Quality of Life in Cobb County through Cobb County nonprofit organizations
that deliver human services, inspire education opportunities, promote and develop cultural arts, create
health initiatives, improve the well-being of vulnerable populations, improve community livability and
make an environmental impact to citizens in Cobb County;
WHEREAS, CCF provides such services within the jurisdiction of Cobb County and the
COUNTY desires to compensate the organization for providing said services; and
WHEREAS, on November 24, 2015, the Cobb County Board of Commissioners authorized the
expenditure of FY2016 funds to CCF to administer and provide community impact grants to nonprofit organizations.
NOW, THEREFORE, it is mutually agreed as follows:
SECTION ONE
A.
CCF agrees to provide services as further described on the Scope of Services which is
attached hereto as Exhibit A and incorporated herein as if fully set forth (hereinafter
referred to as the Services). Failure to provide said Services in the manner described in
Exhibit A shall constitute a default under this Agreement. CCF further agrees that the
Scope of Services stated in Exhibit A is consistent with its Community Impact Grant
Program as approved by the COUNTY. Failure to provide such Services or to receive such
written approval of the modification of the Scope of Services shall be considered a breach
of this Agreement and require CCF to repay any and all grant funds paid to the CCF under
this Agreement.
B.
CCF has provided a budget acceptable to the COUNTY showing the planned CCF
administrative expenditures of funds to be received from the COUNTY. The CCF budget
1
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identified as Exhibit B attached hereto as Exhibit B and incorporated herein as if fully set
forth (hereinafter referred to as the Budget). CCF agrees to maintain accurate records of
the expenditure and disposition of COUNTY funds, such records to be in accordance with
good accounting practices, and made available for inspection and audit by the COUNTY
at such times as the COUNTY may request.
The COUNTY agrees that it will pay to CCF an amount not to exceed TWO HUNDRED EIGHTYFIVE THOUSAND AND NO/00 DOLLARS ($285,000.00) of which $250,000.00 will be subgrants awarded in amounts not to exceed $10,000.00 to non-profit organizations providing services
within Cobb County and $35,000.00 shall be for administrative expenses of CCF.
CCF shall receive approval by the Cobb County Board of Commissioners of the selected sub-grant
recipients before disbursement of the COUNTY funds to the sub-grant recipients. CCF shall
disburse to the approved sub-grant recipients on a reimbursement basis. All sub-grant payments
will be made directly by CCF to the sub-grant recipients. CCF will provide to the COUNTY
Finance Department no later than September 30, 2016, (i) documentation of expenditures in
conformance with each sub-grant scope of work and approved Services and (ii) documentation of
expenditures of the administrative services provided by CCF in conformance with the CCF Budget,
Exhibit B.
C.
The expenses paid for the sub-grant recipient Services and this Agreement shall be limited
to the necessary, reasonable and eligible costs of providing the Services, subject to the
terms and conditions of this Agreement and any CCF sub-grant agreement, and local, State
and Federal Laws and regulations. In no event shall the allowable sub-grant costs to be
paid by CCF for Services with COUNTY funds exceed the total of the approved sub-grant
approved by the COUNTY and any budgeted Program Income.
D.
NOTWITHSTANDING THE ABOVE OR ANY OTHER PROVISION OF THIS
AGREEMENT, THE COUNTY SHALL HAVE NO LIABILITY FOR COSTS
INCURRED WHICH EXCEED THE FUNDS OBLIGATED UNDER THIS
AGREEMENT. IT IS EXCLUSIVE RESPONSIBILITY OF CCF TO MONITOR AND
CONTROL ITS COSTS UNDER THIS AGREEMENT.
E.
It is understood and agreed between the Parties that a prerequisite to any payment
hereunder is the availability of funds from the COUNTY’S budget, as determined solely
by the COUNTY. Should the COUNTY, in its sole discretion, fail to receive funds in
sufficient amounts to cover Agreement eligible costs, the COUNTY may terminate this
Agreement and any obligations by the COUNTY to CCF shall not be deemed to be nor
construed to be an obligation of the COUNTY. In the event such receipts are determined
by COUNTY to be insufficient or unavailable for any payment hereunder, the COUNTY
shall certify that fact to the other party or parties to this Agreement and such certification
shall be conclusive. Should funds later be appropriated and/or made available to the
COUNTY retroactively to any given date for payment(s) under the terms and provisions
of this Agreement, it shall be valid and subsisting as to such payment(s) authorized and so
funded, and they shall be made hereunder to the same extent as if the funds had been
appropriated and made available in a timely fashion.
2
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F.
This contract term shall be effective beginning April 1, 2016 and ending September 30,
2016. The COUNTY shall not be responsible for funds expended prior to April 1, 2016 or
funds expended after September 30, 2016 under this Agreement.
SECTION TWO
The parties agree to the following terms and conditions:
1. Applicable Laws, Policies, and Procedures
CCF agrees to provide services under this Agreement in compliance with all applicable
Federal, State and local laws, regulations and policies. CCF shall file with Cobb County a
signed “Statement of Assurances” attached hereto as Exhibit C.
2. Period of Performance
All work under this Agreement, including the actual employment of any individual in a
position for which reimbursement is claimed under this Agreement, shall begin on April 1,
2016 through September 30, 2016.
3. Records
a. Retention of Records
CCF will keep on a current basis and retain for a period of at least five years the end of the
Period of Performance adequate financial records which fully support all items for which
reimbursement is claimed, and which show the use and application of funds received or
paid to CCF under this Agreement. In the event of litigation involving any of the
aforementioned records, CCF will maintain the records in question until the litigation is
finally resolved. These financial records shall include, but are not limited to, those which
are enumerated herein.
b. Participant Records
Depending upon the level of services received, records for participants shall include, but
are not limited to, eligibility documentation for each person receiving Services and any
other participant record deemed necessary and required for successful data validation
reviews. Each file should contain a checklist of enclosed items for maintenance and
monitoring.
c. Employees’ Records
Records for employees shall include, but are not limited to, time and attendance reports
signed by a supervisor and the employee showing all time worked, leave taken, or other
categories as appropriate for each employee for whom direct charges are claimed, evidence
of wages paid to such employee during the period for which reimbursement is claimed,
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copies of the financial reports filed with the COUNTY, and the worksheets generated to
support the financial reports.
d. Access to Records
Cobb County or authorized representatives of any state or federal agency shall have the
right to review performance and to inspect or copy any and all records, books, papers and
documents which relate to this Agreement at any time during its performance or thereafter
until the end of the record retention periods. Such inspection may take place with or
without notice at any time during normal business hours wherever the records are
maintained; provided, if CCF maintains or relocates any or all of the records outside of the
county of employment, it shall make them available, at its expense, either at some
reasonable location in the state or at a designated office of the COUNTY upon reasonable
demand and notice.
4. Property
Upon completion of the Scope of Services under this Agreement, or its termination, CCF
will dispose of any remaining property purchased with funds under this AGREEMENT in
accordance with instructions from the COUNTY; until such instructions are received, the
right to retain or dispose of the property shall remain with the COUNTY, in accordance
with applicable Federal law and regulations.
5. Disallowed Costs.
Funds paid for reimbursement of costs which are deemed to be disallowed costs by the
COUNTY, regardless of the existence of counterclaims or offsets, or when discovered,
shall be promptly refunded to the COUNTY upon written request from the COUNTY.
6. Malfeasance, Misapplication of Funds and/or Gross
CCF shall report all cases of suspected fraud or criminal malfeasance, misapplication of
funds and gross mismanagement to Cobb County as soon as possible after discovery.
7. Disputes
Except as otherwise provided in this Agreement, any dispute concerning a question or fact
arising under this Agreement which is not disposed of by this Agreement shall be decided
by the COUNTY or duly authorized representative, who shall reduce the decision to
writing and mail or otherwise furnish a copy thereof to CCF. The decision shall be final
and conclusive unless within thirty days of receipt of such copy, CCF mails or otherwise
furnishes to the COUNTY a written appeal. The decision of the COUNTY or duly
appointed representative for the determination of such appeal, shall be final and conclusive
to the extent permitted by law. In connection with any appeal proceeding under this clause,
CCF shall be afforded an opportunity to be heard to offer evidence as support of its appeal.
Pending final decision of a dispute hereunder, CCF shall proceed diligently with the
performance of this Agreement and in accordance with the COUNTY decision.
4
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8. Violations of this Agreement
The COUNTY may impose sanctions and penalties for violations or breaches of the terms
of this Agreement. Sanctions and penalties may include, but are not limited to, the
following:
a. Withholding payment to CCF until the violation has been corrected;
b. Disallowance of costs associated with or created by the violation;
c. De-obligation of funds from this Agreement;
d. Termination of this Agreement in accordance with Section 10.
9. Termination
a. Either party may terminate this Agreement, with or without cause, for its convenience, by
providing a minimum of thirty days advance written notice thereof to the other party.
Failure to supply additional funding shall not be considered as a form of termination.
b. CCF shall not incur new obligations after the effective date of the termination and shall
submit to the COUNTY within forty-five days after the termination date, a financial
closeout report. Failure to submit this report timely constitutes a complete waiver by CCF
of any and all claims against the COUNTY for payments of the invoice.
c. No costs shall be accrued after the date of termination, which shall in all other respects
(final report of expenditures, retention of records, audit, etc.), be considered as the date of
completion of the Period of Performance.
10. Modifications/Amendments
a. Any change, alteration, deletion, or addition to the terms set forth in this Agreement must
be by a written Amendment executed by both parties which Amendment shall be effective
from the original date of the Agreement unless a contrary specific contention appears on
the face of the Amendment.
11. Equal Opportunity
During the period of performance for this Agreement, CCF agrees to the following:
a. CCF will comply fully with the non-discrimination and equal opportunity provisions Title
VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of
1973, as amended; the Age Discrimination Act of 1974, as amended; Title IX of the
Education Amendments of 1972, as amended; and with all applicable requirements
imposed by or pursuant to regulations implementing those laws, including, but not limited
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to, 29 CFR part 34. The United States has the right to seek judicial enforcement of this
assurance.
b. CCF will not discriminate against any employee or applicant for employment, or program
applicant/participant because of race, color, age, religion, sex, handicap, national origin, or
political affiliation or belief. CCF agrees to post in conspicuous places, available to the
employees and applicants for employment, notices to be provided setting forth the
provisions of the non-discrimination clause.
c. CCF will, in all solicitations or advertisements for employees or participants placed by or
on behalf of CCF state that all qualified applicants will receive consideration for
employment without regard to race, color, age, religion, sex, handicap, national origin,
political affiliation or belief.
d. CCF will permit access to any contract-related books, records, and accounts by the
COUNTY, the State, and any applicable Federal agencies for purposes of investigation to
ascertain compliance with applicable rules, regulations, and orders.
e. In the event of CCF’s non-compliance with the non-discrimination clauses of this contract
or with any of such rules, regulations, or orders, this Agreement may be canceled,
terminated or suspended in whole or in part, and CCF may be declared ineligible for further
government contracts, and such other sanctions may be imposed and remedies invoked as
provided by rules, regulations, and orders of the Secretary of Labor, or as otherwise
provided by law.
12. Compliance with Contract Work Hours and Safety Standards Act (40 U.S.C.
327-332)
CCF shall comply with this law and USDOL regulations. CCF must comply with this law
and USDOL regulations. CCF must insert in any subcontracts the clauses set forth in
subparagraphs (a), (b), and (c) of this paragraph and also a clause requiring the
subcontractors to include these clauses to any lower tier subcontracts which they may enter
into, together with a clause requiring this insertion in any further subcontracts that may in
turn be made.
13. Miscellaneous Provisions
a. Officials Not to Benefit.
No member of or delegate to a Local or State elected or appointed body shall be admitted
to any share or part of this Agreement, or to any benefit that may arise therefrom; but this
provision shall not be construed to extend to this Agreement if made with a corporation for
its general benefit.
b. Disclosure of Confidential Information.
6
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CCF agrees to maintain the confidentiality of any information regarding applicants, project
participants, or their immediate families, which may be obtained through sub-grants,
application forms, interviews, tests, reports from public agencies or counselors, or any
other sources. Without the permission of the applicant or participant, such information
shall be divulged only as necessary for purposes related to the performance or evaluation
of this Agreement.
CCF
will
comply
with
the
Records Act. OCGA § 50-18-70 et. seq.
requirements
of
the
Georgia
Open
c. Code of Conduct and Conflict of Interest.
No officer, employee, or agent of CCF shall solicit or accept gratuities, favors, or anything
of monetary value from suppliers, or potential suppliers, including subcontractors under
this AGREEMENT.
No officer, employee, or agent of CCF shall participate in the selection, award, or
administration of a procurement supported by Agreement funds where, to the individual's
knowledge, any of the following has a financial or other substantive interest in any
organization which may considered for award:
1.
2.
3.
4.
COUNTY or CCF officer, employee or agent;
any member of COUNTY or CCF employees’ immediate family;
his or her partner; or
a person or organization which employs, or is about to employ, any of the above.
d. Indemnification.
CCF agrees to indemnify and hold harmless the COUNTY against any and all liability,
loss, damages, cost, or expenses which it may hereafter incur, suffer, or are required to pay
by reason of any error or omission, misfeasance, malfeasance, or through the negligent or
willful conduct of CCF or its employees or of any subcontractor of CCF.
e. Political Activities.
Funds provided under this Agreement shall not be used for any political activities. These
restrictions shall not include the right of employees to vote, sign petitions, or speak or write
on political subjects unrelated to a specific political campaign.
f. Religious Activities.
Funds provided under this Agreement may not be used to support inherently religious
activities, such as worship, religious instruction or proselytization. If an organization
engages in these activities, these activities must be offered separately, in time or location,
from the programs or services directly funded with Agreement assistance, and participation
must be voluntary for the beneficiaries of the Agreement -funded program or service. Faith
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based organizations that participate in the Services, shall not, in providing program
assistance, discriminate against a program beneficiary or prospective program beneficiary
on the basis of religion or religious belief.
g. Certification Regarding Lobbying
Funds under this Agreement shall not be used for lobbying the executive or legislative
branch of the Federal and State Government. CCF shall file with COBB COUNTY a signed
“Certification Regarding Lobbying,” attached hereto in Exhibit C.
h. Debarment and Suspension.
CCF is not currently debarred, proposed for debarment, declared ineligible or voluntarily
excluded from participation in this Agreement by a federal department or agency.
i. Drug-Free Workplace
CCF hereby certifies that it will comply with the Drug-Free Workplace Act of 1988 (Public
Law 100-690, Title V, Subtitle D; 41 U.S.C. 701 et.seq.).
j.
E-Verify
CCF agrees to comply with Cobb’s “Compliance with Georgia Security and Immigration
Compliance Act Procedures & Requirements.” Further, such procedures and requirements
are included by reference as part of this Agreement.
k.
Indemnification.
CCF shall exonerate, indemnify, and save harmless the COUNTY from and against all
claims or actions, and all expenses incidental to the defense of any such claims, litigations,
and actions, based upon or arising out of damage or injury (including death) to persons or
property caused by, or sustained in connection with the performance of the Agreement or
by conditions created thereby or arising out of or any way connected with work performed
under this Agreement and shall assume and pay for, without cost to the COUNTY, the
defense of any and all claims, litigations, and actions suffered through any act or omission
of CCF or any Subcontractor, or anyone directly or indirectly employed by or under the
supervision of any of them. CCF expressly agrees to defend against any claims brought or
actions filed against the COUNTY where such claim or action involves, in whole or in part,
the subject of the indemnity contained herein, whether such claims or actions are rightfully
or wrongfully brought or filed.
l.
Insurance.
CCF shall procure and maintain in full force and effect for the duration of this Agreement,
insurance protecting against claims for injuries to persons or damages to property which may
arise from or in connection with performance of the Services hereunder by CCF, its agents,
representatives, employees, or subcontractors.
8
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CCF shall maintain Commercial General Liability Insurance policies with coverage and limits
no less than $250,000.00 combined single limit per occurrence for comprehensive coverage
including bodily and personal injury, sickness, disease or death, injury to or destruction of
property, including loss of use resulting there from, damage for premises/operations,
products/completed operations, independent Consultants and contractual liability
(specifically covering the indemnity), broad-from property damage. This coverage may be
achieved by using an excess or umbrella policy. The policy or policies must be on “an
occurrence” basis (“claims made” coverage is not acceptable).
IN WITNESS THEREOF, the COUNTY and CCF agree to the terms and conditions of this
Agreement as set forth above affixing their signatures hereto, the Chairman being authorized to
contract for the COUNTY, and CCF being authorized to contract.
This AGREEMENT is effective the 1st day of April, 2016.
COBB COUNTY
____________________
Date
Timothy Lee, Chairman
Attest:
SEAL
Clerk, Board of Commissioners
Approved as to form:
___________________________________
County Attorney’s Office
9
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COBB COMMUNITY FOUNDATION:
___________________
Date
Signature
______________________________________
Typed Name
Title or Capacity
Attest:
Typed Name
Title or Capacity
10
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EXHIBIT A
CCIG Scope of Services 2016
Mission for the Cobb Community Impact Grant is to provide support for non-profits to create
new and expanded programs that Impact Quality of Life through the following Work Scope,
Cobb Community Foundation (CCF) is the Manager for the Cobb Community Impact Grant
(CCIG)
CCF manages the CCIG process between January1- December 31st, 2016
CCF’s supports Grant Collaboration with the Cobb Non-Profit Community and Cobb County
CCF manages & maintains the CCIG Website
CCF advertises & manages 2 CCIG workshops for all Cobb Non-Profit Organizations in January
CCF receives, checks for compliance & processes all CCIG Applications
CCF organizes & manages the Selection Committee that selects the CCIG Recipients
CCF manages selection process during February, March and is by Completed April 1st
CCF selects and makes recommendations for CCIG Recipients to BOC for their approval in
April
CCF organizes & manages its Partners Luncheon and announces the CCIG Recipients on April
29th
CCF manages grant implementation period beginning May1 & ending September 30 for all
CCIG Recipients
CCF responsible for all CCIG Recipients to agree to the CCF/Cobb County Grant Agreement
CCF responsible for all documentation compliance for the CCIG Recipients
CCF Presents CCIG Impact on Quality of Life to Citizens in Cobb Results to BOC in August
CCF manages compliance for the CCIG documentation to be submitted by September 30th
deadline
CCF hires Sute/Seay CPA’s for CCIG documentation review and compliance for grant
reimbursement
CCF works with Sute/Seay to complete grant & documentation compliance on or around mid
October
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CCF works with Sute/Seay to achieve compliance to approve release of grant funding on per
grant basis
CCF reimburses approved CCIG recipients for their grant spending sometime Mid October
12
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EXHIBIT B
CCIG Administrative Budget 2016
Cobb Community Impact Grant Administrative Budget
Management Salaries
Director/Resource Hours
Hours Allocation
Management
Origination
Conceptual
Legal
Board Oversight
Website
Marketing
Oversight
Compliance
Sute/Seay Reviews
CCIG Recipient Reviews
27,000
Presentations
Non-Profit Applicants
Workshops
County
Selection Committee
Grant Management
Grant Compliance
Website Management
1000
Advertising
1000
MDJ
Constant Contact
Printing and Office Supplies
1000
SUTE/SEAY CPA
Review Documentation
6000
Total 2016 - CCIG Budget
35,000
13
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Exhibit C
STATEMENT OF ASSURANCES
1. It will establish safeguards or prohibit employees from using their positions for a
purpose that is or give the appearance of being motivated by a desire for private gain
for themselves or others, particularly those with family, business or other ties. (29CFR
Part 97.36)
2. It will upon the written request of Cobb County, and/or State or Federal Agency
promptly refund to Cobb County, all funds representing disallowed costs. This
repayment shall be made regardless of any claim of the sub recipient against any other
person or entity.
3. It will retain all records pertinent to the Grant Award for a period of three years after
the termination of this AGREEMENT. Records for equipment shall be retained for a
period for three years beginning on the last day of the Program Year in which final
deposition of property occurred. If any litigation, claim, negotiation, audit, or other
action involving the records has been completed before the expiration of the three-year
period, the records must be retained until completion of the action and resolution of all
issues which arise from it.
4. The Administrative entity acknowledges that the Georgia Open Records Act
(O.C.G.A.50-18-70 et seq.) provided at 50-18(a) that records received or maintained
by a private person, firm, corporation, or other private entity in the performance of a
service or function for or on behalf of an agency, or public office, shall be subject to
the Georgia Open Records Act, and provides a criminal misdemeanor penalty for
knowing and willful noncompliance with Open Records Act provisions. The
administrative entity acknowledges that the Open Record Act also contains an
exception to the general rule requiring that public records be made accessible to the
public, which exception provides that the public records prohibited or specifically
exempted from being open to inspection by the general public, by order of a court of
this state or by law, shall not be open to inspection by the general public. The
administrative entity agrees to comply with the Open Records Act and to protect private
and confidential records that are exempted from being open to inspection by the general
public.
5. The administrative entity certifies that it is in compliance with the Georgia’s Service
Delivery Strategy Law (O.C.G.A. 36-70-20 et seq.), which states that each county and
its cities must agree upon the manner in which each local service is delivered, resolve
inter-jurisdictional land use conflicts and address tax equity and extraterritorial water
and sewer rate equity issues.
The undersigned swears that the foregoing statement is true and correct. Any material
misrepresentation will be grounds for terminating any contract which may be awarded and for
14
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initiating action under Federal or State laws concerning false statements.
____________________________
Signature
Printed Name
Title
________________________
Date
Attest:
____________________________
_________________________
Signature
Printed Name
Title
Date
15
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Agenda Item Number. 20
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To adopt a resolution adopting all budget amendments set forth in agenda items on this date.
BACKGROUND
Georgia Law, O.C.G.A. §36-81-3 (b), requires each unit of local government to operate under
an annual balanced budget adopted by ordinance or resolution.Cobb County Code 2-49 provides
for revisions to the adopted budget during the year only by formal action of the commission in a
regular meeting.
In an official opinion date February 24, 1999, the Attorney General of the State of Georgia
concluded that all amendments to the budgets of local governments must be adopted by
ordinance at each meeting when the amendments are approved by the Board of Commissioners.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners adopt a resolution adopting all budget amendments set forth in
agenda items on this date.
ATTACHMENTS
Resolution
Page 118 of 208
Comm. Dist.
All
Resolution
COBB COUNTY BOARD OF COMMISSIONERS
RESOLUTION
ADOPTING ALL BUDGET AMENDMENTS
SET FORTH IN AGENDA ITEMS ON THIS DATE
WHEREAS, Georgia Law, O.C.G.A. § 36-81-3 (b), requires each unit of government to
operate under an annual balanced budget adopted by ordinance or resolution; and
WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget
during the year only by formal action of the commission in a regular meeting; and
WHEREAS, in official opinion date February 24, 1999, the Attorney General of the
State of Georgia concluded that all amendments to the budgets of local government must be
adopted by ordinance or resolution;
NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners
does hereby adopt all such budget amendments as are set forth in agenda items which are
adopted by the Board of Commissioners without change this date, as well as other such budget
amendments as shall be specifically detailed in motions adopted by the Board of Commissions
this date.
This 26th of April 2016
Page 119 of 208
Agenda Item Number. 21
Cobb County Clerk of Superior Court
Comm. Dist.
Rebecca Keaton, Clerk of Superior Court - Cobb Judicial Circuit
All
70 Haynes Street
Marietta, Georgia 30090
(770) 528-1300
TO:
David Hankerson, County Manager
FROM:
Rebecca Keaton, Clerk of Superior Court - Cobb Judicial Circuit
This item has been electronically signed by:
Rebecca Keaton, Clerk of Superior Court - Cobb Judicial Circuit
DATE:
April 26, 2016
PURPOSE
To approve and authorize the appropriation of e-filing revenue to fund technological
improvements within the office of the Superior Court Clerk.
BACKGROUND
In 2015, the Clerk of Superior Court processed approximately 10,000 new civil filings to
include more than 300,000 documents. The implementation of an electronic filing system for the
Cobb County Superior Court is a timely, cost effective delivery of service to Cobb County
customers. The e-filing solution will allow end users to file civil pleadings and other documents
remotely and securely 24 hours a day, every day of the year. The contract will be a revenue
generating contract with approximate per transaction amounts $1.00 per transaction and will
provide a cost-effective and user-friendly electronic filing system.
PeachCourt is a state of the art technology platform that facilities filings in domestic relations
and general civil cases in Superior and State Courts. The system is produced by Georgia-based
GreenCourt Legal Technologies in partnership with the Council of Superior Court Clerks of
Georgia.
FUNDING
Revenue will be appropriated as received as follows:
Increase Revenue :
Increase Expenditure
010-165-8600-4546
010-165-8600-8818
(Data Processing Fees)
(Reserve Contingency)
Page 120 of 208
Agenda Item Number. 21
RECOMMENDATION
The Board of Commissioners approve and authorize the standard reserve appropriation of efiling revenue funds received by the Clerk of Superior Court and other corresponding budget
transactions and further authorize the Chairman to execute necessary documents.
Page 121 of 208
Agenda Item Number. 22
Juvenile Court of Cobb County
Laura Murphree, Director of Court Services
32 Waddell Street
Marietta, Georgia 30090
(770) 528-2220 / fax: (770) 528-2561
TO:
David Hankerson, County Manager
FROM:
Laura Murphree, Director
This item has been electronically signed by:
Laura Murphree, Director
DATE:
April 26, 2016
PURPOSE
To authorize the grant application to the Criminal Justice Coordinating Council for an Evidence
Based Programs Grant to provide professional services and operating costs to conduct the
various programs at the Juvenile Court.
BACKGROUND
The Criminal Justice Coordinating Council (CJCC) is offering a grant opportunity to apply for
up to $750,000.00 to conduct evidence based programming to continue to reduce the number of
commitments and short term placement orders. The grant period for this application is July 1,
2016 through June 30, 2017. The application is due May 2, 2016 and it must be signed by the
Chairman of the Board of Commissions. We are currently preparing the grant and will finalize
our request prior to the due date of the application. The requested funds will be used to provide
professional services for program coordinating, therapeutic services, and operating costs to
conduct the evidence based programs. We are seeking to use the funds to acquire three full time
positions including a Program Coordinator, Case Manager and Probation Officer. We are
planning to conduct such programs as Brief Strategic Family Therapy, Thinking for a Change
and Aggression Replacement Training. Once the Juvenile Court receives the grant award,
another agenda item will be prepared for the Board of Commissioners' approval to accept and
appropriate the grant funds.
Page 122 of 208
Comm. Dist.
Agenda Item Number. 22
IMPACT STATEMENT
The Criminal Justice Coordinating Council is offering this grant opportunity for the grant period
July 1, 2016 through June 30, 2017. There is no requirement of any local match from the
County. These funds will support the contracted professional services and operating costs to
conduct the evidences based programs. If this funding were reduced or no longer available to
the Court, we would not pay for these professional services and operating costs. The programs
would be terminated.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners authorize the grant application to the Criminal Justice
Coordinating Council for the grant funds, in the amount to to $750,000.00, for the period July 1,
2016 through June 30, 2017; and further authorize the Chairman to execute the grant
application.
Page 123 of 208
Agenda Item Number. 23
Cobb County
County Clerk's Office
Pamela L. Mabry, County Clerk
100 Cherokee Street, Suite 355
Marietta, Georgia 30090-9605
(770) 528-3307 / fax: (770) 528-3325
TO:
David Hankerson, County Manager
FROM:
Pamela L. Mabry, County Clerk
This item has been electronically signed by:
Pamela L. Mabry, County Clerk
DATE:
April 26, 2016
PURPOSE
To approve the minutes of the following meetings:
April 11, 2016 - Special Called Meeting/Agenda Work Session
April 12, 2016 - Regular Meeting of the Board
April 19, 2016 - BOC Zoning Hearing (provided under separate cover)
ATTACHMENTS
Agenda Work Session
Regular Minutes
Page 124 of 208
Comm. Dist.
All
MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 11, 2016
9:00 A.M.
Upon notice duly advertised, the Cobb County Board of Commissioners attended a
Special Called Meeting/Agenda Work Session on Monday, April 11, 2016 which began at
9:01 a.m. in the third floor conference room, 100 Cherokee Street, Marietta, Georgia, for
the purpose of receiving information and participating in discussion regarding the Board’s
April 12, 2016 agenda. Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner Bob Weatherford
Commissioner Bob Ott
Commissioner Lisa Cupid
Commissioner JoAnn Birrell
No official action was taken by the Board.
ADJOURNMENT
The discussion concluded at 9:15 a.m.
_____________________________________
Pamela L. Mabry
County Clerk
Cobb County Board of Commissioners
Page 125 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
9:00 A.M.
The Regular Meeting of the Cobb County Board of Commissioners was held on
Tuesday, April 12, 2016 in the second floor public meeting room in the Cobb County
Building, Marietta, Georgia. Present and comprising a quorum of the Board were:
Chairman Tim Lee
Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Bob Ott
Commissioner Bob Weatherford
1.
CALL TO ORDER – CHAIRMAN LEE
Chairman Lee called the meeting to order at 9:04 a.m.
2.
PRESENTATION OF PROCLAMATION DESIGNATING THE MONTH
OF APRIL 2016 AS COMMUNITY BANKING MONTH IN COBB COUNTY
Chairman Lee presented the following proclamation to representatives of Georgia
Community Banks designating April 2016 as Community Banking Month in Cobb
County:
WHEREAS
WHEREAS
WHEREAS
WHEREAS
THEREFORE
For more than 150 years, Georgia community banks have
provided the local support our communities need to prosper
and grow. Community banks have established a tradition of
extensive community involvement, consistently reinvesting
into areas they serve in the form of residential, commercial,
agricultural and consumer loans; and,
Community banks play a significant role in economic
development by helping generate new business
opportunities and jobs, thereby continuing to strengthen the
economy of hundreds of cities and towns across Georgia.
Community banks serve as a significant employer in Georgia
with thousands of men and women in full and part-time
positions, serving millions of account holders as well as
thousands of shareholders; and,
Community banks focus on the prosperity of urban,
suburban and rural areas, meeting the various financial needs
of consumers, small businesses, farmers and corporations in
their hometowns. This is achieved by reinvesting, on
average, 95 percent of their loan portfolio in their respective
communities through residential mortgages and commercial,
agricultural and student loans; and,
In order to create a greater public awareness and
understanding of the important role that community banks
have played and will continue to play in our community,
Cobb County recognizes Community Banking Month during
the month of April; now
In recognition of your ongoing commitment and
contribution to the community and the state of Georgia, we
the Cobb County Board of Commissioners, do hereby
proclaim April 2016 as Community Banking Month.
This, the 12th day of April, 2016.
Page 126 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 2
3.
PRESENTATION OF PROCLAMATION TO SAFEPATH CHILDREN'S
ADVOCACY CENTER DESIGNATING THE MONTH OF APRIL 2016 AS
CHILD ABUSE AWARENESS MONTH IN COBB COUNTY
Chairman Lee presented the following proclamation to representatives of SafePath
Children’s Advocacy Center, Inc., designating the month of April 2016 as Child
Abuse Awareness Month in Cobb County:
WHEREAS
Child abuse and neglect are significant problems in the
United States and the effects can be traumatic and long
lasting; and
WHEREAS
In the State of Georgia, one child is the victim of confirmed
abuse every 15 minutes, and one out of every four girls and
one out of every six boys is sexually abused before the age
of 18. Of these victims, approximately one-third are age five
or younger and children ages 3 and younger are the most
frequent victims of child fatalities, with almost one-third of
these deaths being attributed to neglect; and
WHEREAS
SafePath Children’s Advocacy Center, Inc. is a private, nonprofit organization founded by the Coalition for Child Abuse
Prevention and is governed by a volunteer board of directors
comprised of prominent professionals and citizens; and
WHEREAS
SafePath Children’s Advocacy Center, Inc. has partnered
with the Cobb County community in improving the lives of
child victims of abuse by reducing the trauma to children and
their non-offending caregivers; and
WHEREAS
SafePath Children’s Advocacy Center, Inc. is dedicated to
providing a comprehensive team approach to the
investigation, prosecution, treatment and prevention of child
abuse, including physical abuse, neglect, sexual abuse,
sexual exploitation, internet crimes, child fatalities and
children who have witnessed domestic violence and
homicide; and
WHEREAS
SafePath Children’s Advocacy Center, Inc. is fully
accredited at the national level by the National Children’s
Alliance and is a Full Member of the Children’s Advocacy
Centers of Georgia, Inc. SafePath serves as a mentor site for
new, developing and existing child advocacy centers around
the country; and
WHEREAS
Under the guidance, dedication and vision of their board of
directors, SafePath has provided approximately 13,300 child
victims and their non-offending caregivers over 66,000 units
of service since the Center’s inception in 1995; now
THEREFORE
We, the Cobb County Board of Commissioners, do hereby
proclaim the month of April “Child Abuse Prevention
Month” in Cobb County and commend SafePath Children’s
Advocacy Center, Inc. for their steadfast commitment to
assisting victims of all forms of child abuse.
This, the 12th day of April, 2016.
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PAGE 3
4.
PRESENTATION OF PROCLAMATION TO THE SONS OF THE
AMERICAN REVOLUTION DESIGNATING APRIL 19, 2016 AS
PATRIOTS DAY IN COBB COUNTY
Commissioner Birrell presented the following Proclamation to members of the
Sons of the American Revolution designating April 19, 2016 as Patriots Day in
Cobb County:
WHEREAS
April 19th marks the date in 1775 when the towns of
Lexington and Concord, Mass., were marched upon by the
British regulars in an effort to confiscate munitions of the
local militia; and
WHEREAS
The resulting “shot heard ‘round the world” and the rout of
the Redcoats are now celebrated as Patriots’ Day; and
WHEREAS
On April 19, 1778, Col. Samuel Elbert, commanding three
Georgia Navy galleys: Lee, Washington and Bulloch,
encountered three British ships in the Frederica River near
St. Simons Island. After five hours of naval action, the
British ships were captured by Col. Elbert and the Georgia
Navy. This victory boosted patriot morale and caused the
British to delay the invasion of Georgia by more than eight
months; and
WHEREAS
Patriots’ Day serves to remind citizens of the American
Revolution and the sacrifices endured during the years of
struggle by patriots such as Captain John Collins for
American independence; and
WHEREAS
The descendants of the soldiers who fought in the American
Revolution encourage the community to proclaim April 19th
of each year a Patriots’ Day in commemoration of the
American Revolution and the struggle for independence;
now,
THEREFORE
We, the Cobb County Board of Commissioners do proclaim
April 19, 2016, as Patriots’ Day and encourage all residents
to become more knowledgeable of the role which the
Revolutionary War played in the history of our county and
our country.
This, the 12th day of April, 2016.
5.
PRESENTATION OF FIRST QUARTER CUSTOMER SERVICE
EXCELLENCE AWARDS TO OUTSTANDING EMPLOYEES ON BEHALF
OF THE COBB COUNTY CUSTOMER SERVICE COUNCIL
Mr. David Hankerson, County Manager, the Board of Commissioners and members
of the Customer Service Counsel presented the First Quarter 2016 Customer
Service Excellence Awards to the following employees on behalf of the Customer
Service Council:
Harold Blacksmith
James “Mackie” Temple
P.A.R.K.S.
P.A.R.K.S.
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PAGE 4
Clerk's Note: By general consensus of the Board, the following items were moved
forward on the agenda.
6.
PUBLIC SERVICES AGENCY
Parks, Recreation, and Cultural Affairs
6A.
PRESENTATION OF STATUS UPDATE OF THE VETERANS
MEMORIAL FOUNDATION AND APPROVAL OF THE SITE
LOCATION - PARKS, RECREATION, AND CULTURAL AFFAIRS
MOTION: Motion by Ott, second by Weatherford, to approve to move
forward with the design for the Veterans Memorial and approve the
location of 520 Fairground Street, Marietta for the construction of the
Memorial.
VOTE: ADOPTED 5-0
6B.
APPROVAL OF CONTRACT WITH BARTOW PAVING
COMPANY, INC. FOR ASPHALT PAVING AND RELATED
SERVICES TO RESURFACE THE PARKING LOT AND ACCESS
ROADWAYS AT THE COBB COUNTY CIVIC CENTER, UNDER
THE 2011 PARKS, RECREATION AND CULTURAL AFFAIRS
SPLOST PROGRAM - PARKS, RECREATION, AND CULTURAL
AFFAIRS
MOTION: Motion by Cupid, second by Weatherford, to approve a
contract with Bartow Paving Company, Inc., in an amount not to exceed
$332,635.94, for asphalt paving and related services to resurface the parking
lot and access roadways at the Cobb County Civic Center, under the 2011
Parks, Recreation and Cultural Affairs SPLOST Program; authorize the
corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents
Funding is available in the 2011 Parks, Recreation and Cultural Affairs
SPLOST fund as follows:
345-105-E050-EP 501 C-8768
(Civic Center Paving)
$332,635.94
VOTE: ADOPTED 5-0
6C.
APPROVAL OF CONTRACT WITH OSPREY MANAGEMENT,
LLC FOR REPAIRS AND REBUILDING OF THE BOARDWALK
STRUCTURE AT HERITAGE PARK, UNDER THE 2011 PARKS,
RECREATION AND CULTURAL AFFAIRS SPLOST PROGRAM PARKS, RECREATION, AND CULTURAL AFFAIRS
MOTION: Motion by Ott, second by Weatherford, to approve a contract
with Osprey Management, LLC, in an amount not to exceed $84,907.36, for
repairs and rebuilding of the boardwalk structure at Heritage Park, under
the 2011 Parks, Recreation and Cultural Affairs SPLOST Program;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
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APRIL 12, 2016
PAGE 5
Funding is available in the 2011 Parks, Recreation and Cultural Affairs
SPLOST fund as follows:
345-105-E040-EP 414 C-8125
(Heritage Park Boardwalk)
$84,907.36
VOTE: ADOPTED 5-0
7.
WATER SYSTEM AGENCY
Operations
7A.
CONDUCT OF PUBLIC HEARING PRIOR TO EMPLOYMENT OF
A CONSULTANT OR CONSULTING FIRM WHERE CONTRACT
FEES WILL LIKELY EXCEED $100,000.00 FOR ASSET
INVENTORY SERVICES FOR ASSET EVALUATION AT WATER
RECLAMATION FACILITIES – WATER SYSTEM AGENCY
Steve McCullers, P.E. Director, Water System, provided information
regarding the Water Reclamation facilities.
Chairman Lee opened the Public Hearing and asked those wishing to speak
to come forward. There being no speakers, the Public Hearing was closed.
No official action was taken by the Board.
8.
COMMUNITY DEVELOPMENT
Administration
8A.
CONDUCT OF PUBLIC HEARING AND APPROVAL OF A
CHATTAHOOCHEE CORRIDOR PLAN CERTIFICATE OF
COMPLIANCE FOR CONSTRUCTION OF A BUS SALES AND
MAINTENANCE CENTER ON 7128 DISCOVERY BOULEVARD –
COMMUNITY DEVELOPMENT
Mr. Dana Johnson, Director, Community Development Agency, provided
information on the Chattahoochee Corridor Certificate of Compliance of
Construction.
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. There being no speakers, the Public Hearing was
closed and the following motion was made:
MOTION: Motion by Cupid, second by Weatherford, to approve the
Chattahoochee Corridor Certificate of Compliance for construction of a bus
sales and maintenance center on 7128 Discovery Boulevard in Land Lot
499 of the 18th District, Transportation South, Inc., owners; subject to the
rules and guidelines of the Metropolitan River Protection Act and all
applicable Cobb County development standards and regulations.
VOTE: ADOPTED 5-0
8B.
CONDUCT OF PUBLIC HEARING AND APPROVAL OF ZD-01
FROM THE AND FUTURE LAND USE AMENDMENTS
DOCUMENT – COMMUNITY DEVELOPMENT
Mr. Jason Gaines, Community Development Agency, provided information
on the 2016 Comprehensive Plan.
Chairman Lee opened the Public Hearing and asked those persons wishing
to speak to come forward. There being no speakers, the Public Hearing was
closed and the following motion was made:
MOTION: Motion by Cupid, second by Weatherford, to approve ZD-01
from the 2016 Comprehensive Plan and Future Land Use amendment with
the following text amendment added:
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APRIL 12, 2016
PAGE 6
• In an effort to mitigate industrial land use impacts affecting adjacent
residential land uses, it is recommended that the Planning
Commission and Board of Commissioners consider additional and
enhanced buffering and/or screening requirements on any
redevelopment of the industrial properties along the west side of the
Atlanta Road corridor between Austell Road and Pat Mell Road.
VOTE: ADOPTED 5-0
9.
10.
PUBLIC COMMENT
9A.
John Morgan addressed the Board regarding the needs within the homeless
community.
9B.
Richard Wannell addressed the Board regarding Birth Certificates for
individuals that are homeless.
9C.
Pastor John Woods addressed the Board regarding the homeless
community.
9D.
Cynthia Patterson addressed the Board regarding the 2008 Parks Bond.
9E.
Roberta Cook addressed the Board regarding the 2008 Parks Bond.
9F.
Lynn Walston addressed the Board regarding the 2008 Parks Bond.
CONSENT AGENDA
MOTION: Motion by Lee, second by Ott, to approve the following items on the
Consent Agenda, as revised; and authorize execution of the necessary documents
by the appropriate County personnel.
WATER SYSTEM AGENCY
Engineering
10A.
AUTHORIZATION OF RENEWAL FOR A 50-YEAR TERM OF
REQUIRED SANITARY SEWER EASEMENTS ACROSS
PROPERTY OWNED BY THE CORPS OF ENGINEERS – WATER
SYSTEM
To authorize renewal for a 50-year term of required sanitary sewer
easements across property owned by the Corps of Engineers; authorize the
corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents
Funding is available in the Water System's CIP Budget as follows:
Transfer from:
Unidentified New/Replacement Sewer Lines
Preliminary Estimate
510-500-5755-8005
S2503-Z
$14,900.00
Transfer to:
Water System Sanitary Sewer Easements
Easements & Right of Way
510-500-5755-8020
S1115-R
$14,400.00
Legal Fees
510-500-5755-8028
S1115-R
Total
Page 131 of 208
$ 500.00
$14,900.00
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APRIL 12, 2016
PAGE 7
10B.
CONVEYANCE BY QUIT CLAIM DEED TO THE UNDERLYING
PROPERTY OWNER ANY COUNTY RIGHTS ASSOCIATED
WITH AN UNUSED SANITARY SEWER EASEMENT LOCATED
IN LAND LOT 851 OF THE 16TH DISTRICT – WATER SYSTEM
To convey by quit claim deed any County rights associated with an unused
sanitary sewer easement located in Land Lot 851 of the 16th District to the
underlying property owner, F. Earl Wallis, III; and authorize the Chairman
to execute the necessary documents.
10.
CONSENT AGENDA (CONT.)
WATER SYSTEM AGENCY (CONT.)
Engineering (cont.)
10C.
APPROVAL OF WORK ORDER UNDER THE FY16-FY17 UNIT
PRICE
CONTRACT
FOR
WATER,
SEWER,
AND
MISCELLANEOUS
SERVICES
WITH
CHATFIELD
CONTRACTING, INC. FOR NOONDAY CREEK INTERCEPTOR
STABILIZATION – WATER SYSTEM
To approve a work order under the FY16-FY17 Unit Price Contract for
Water, Sewer, and Miscellaneous Services with Chatfield Contracting, Inc.,
in the amount of $252,000.00, for Noonday Creek Interceptor Stabilization;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary document.
Funding is available in the Water System’s System Maintenance Water and
Sewer Line-Repair Maintenance Operating Budget.
FY16-17 UPC Water, Sewer, Miscellaneous Services
Sewer Line-Repair & Maintenance Service
500-500-5416-6516
$252,000.00
Operations
10D.
AUTHORIZATION TO ACCEPT A CONTRIBUTION FROM THE
MASTER GARDENER VOLUNTEERS OF COBB COUNTY, INC.
FOR THE WATERSHED STEWARDSHIP PROGRAM'S
EDUCATIONAL RAIN GARDEN – WATER SYSTEM
To authorize the acceptance of a contribution in the amount of $775.00
from the Master Gardener Volunteers of Cobb County, Inc.; authorize
corresponding budget transactions; and further authorize the Chairman to
execute any necessary documents.
Funding will be made available with the following appropriations:
Increase Revenue Appropriations:
Other Local Revenue
500-500-5100-4506
$775.00
Increase Expense Appropriations:
Landscaping Supplies
500-500-5201-6178
Stormwater
Page 132 of 208
$775.00
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APRIL 12, 2016
PAGE 8
10E. APPROVAL OF CONTRACTS WITH ALL RESPONSIVE
PROPOSERS FOR THE 2016 STORMWATER MANAGEMENT
UNIT PRICE CONTRACT – WATER SYSTEM
To approve contracts with all responsive proposers for the 2016
Stormwater Management Unit Price Contract, Program No. 2016-SWMUPC; and authorize the Chairman to execute the necessary documents.
Funding is available in the Water System’s Stormwater Drainage Contract
R&M Service.
10.
CONSENT AGENDA (CONT.)
TRANSPORTATION
Administration
10F.
AUTHORIZATION OF THE CREATION OF FOUR NEW STREET
LIGHT DISTRICTS - TRANSPORATION
To authorize the creation of four new Street Light Districts, as follows:
Commission
Street Light District Name
District
Type
Monthly
Rate
3
Rocky Mountain Run
Residential
$4.00
4
Camilla Circle, Phase II
Residential
$4.00
4
Flamingo Drive, Phase I
Residential
$4.00
4
Oakwood Park
Residential
$4.00
Available in the Street Light District’s approved FY16 Operating Budget,
as follows:
235-050-SLD1-4712/6472
(Street Light Energy Revenue/Electricity)
Airport
10G. APPROVAL OF REQUEST BY ATLANTA AIR CHARTER, INC.
TO HOST A KENNESAW BUSINESS ASSOCIATION EVENT AND
AUTHORIZATION FOR THE ATLANTA AIR CHARTER, INC. TO
SERVE ALCOHOLIC BEVERAGES DURING THE EVENT AT
COBB COUNTY INTERNATIONAL AIRPORT – MCCOLLUM
FIELD - TRANSPORTATION
To approve a request by Atlanta Air Charter, Inc., to host a Kennesaw
Business Association Event; and authorize Atlanta Air Charter, Inc., to
serve alcoholic beverages during the event at Cobb County International
Airport – McCollum Field, subject to the approval of the Cobb County
Business License Division Manager.
Traffic Operations
10H. AUTHORIZATION
TO
ACCEPT
A
DEVELOPER
CONTRIBUTION FOR TRAFFIC SIGNAL MAST ARMS –
TRANSPORTATION
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APRIL 12, 2016
PAGE 9
To authorize the acceptance of a developer contribution from Whale
Ventures, LLC, in an amount not to exceed $10,415.00, for the cost of
traffic signal mast arms; and further authorize the corresponding budget
transactions.
Funding: Appropriate receipt of a developer contribution from Whale
Ventures, LLC to the FY16 Traffic Operations General Fund Operating
Budget, as follows:
10.
Increase Revenues:
010-050-0750-0750-4918
(Developer Contrib.)
$10,415.00
Increase Expenditures:
010-050-0750-0753-6514
(Traffic Control R&M Svcs.)
$10,415.00
CONSENT AGENDA (CONT.)
TRANSPORTATION (CONT.)
Traffic Operations (cont.)
10I.
AUTHORIZATION
TO
ACCEPT
A
DEVELOPER
CONTRIBUTION FOR A TRAFFIC SIGNAL MAST ARM –
TRANSPORTATION
To authorize the acceptance of a developer contribution from Windsong
Properties, LLC, in an amount not to exceed $3,000.00, for the cost of a
traffic signal mast arm; and further authorize the corresponding budget
transactions.
Funding: Appropriate receipt of a developer contribution from Windsong
Properties, LLC to the FY16 Traffic Operations General Fund Operating
Budget, as follows:
Increase Revenues:
010-050-0750-0750-4918
(Developer Contrib.)
$3,000.00
Increase Expenditures:
010-050-0750-0753-6514
(Traffic Control R&M Svcs.)
$3,000.00
Planning
10J.
AUTHORIZATION OF SUBMISSION OF A FY16 FASTLANE
GRANT
APPLICATION
TO
THE
UNITED
STATES
DEPARTMENT OF TRANSPORTATION FOR A CAPITAL
INVESTMENT PROJECT – TRANSPORTATION
To authorize submission of a FY16 FASTLANE Grant application to the
United States Department of Transportation for a capital investment project;
and further authorize the Interim Director and the Department’s
Grants.gov authorized representative to execute the necessary documents.
Transit
10K. APPROVAL OF PROJECT NO. 4833-TO#04 TO THE 2014 MASTER
TASK ORDER CONTRACT WITH PARSONS BRINCKERHOFF,
INC., FOR DEVELOPMENT OF THE TRANSIT ASSET
MANAGEMENT PLAN, PHASE 2 – TRANSPORTATION
To approve Project No. 4833-TO#04 to the 2014 Master Task Order
Contract with Parsons Brinckerhoff, Inc., in an amount not to exceed
$88,632.00, for development of the Transit Asset Management Plan, Phase
2, MIS Contract No. 000811; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary
documents.
Page 134 of 208
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APRIL 12, 2016
PAGE 10
Funding: Federal funding from existing FTA Grants is available in the
Transit Division’s approved Capital Projects Fund budget, with the
following appropriations:
Increase Revenues:
202-050-4833-4441
(FTA 5307-Planning)
$70,906.00
Increase Expenditures:
202-050-4833-6322
(Planning Studies)
$70,906.00
Local match funding is available in the Transit Division’s approved Capital
Projects Fund budget, with the following budget transfers:
Transfer from:
202-050-4899-4960/8005
(Interfund Transfer/Preliminary Est.)
Transfer to:
202-050-4833-4960/6322
(Interfund Transfer/Planning Studies)
10.
$17,726.00
$17,726.00
CONSENT AGENDA (CONT.)
TRANSPORTATION (CONT.)
Planning (cont.)
10L.
AUTHORIZATION OF SUBMISSION OF A FY16 NATIONAL
INFRASTRUCTURE GRANT APPLICATION TO THE UNITED
STATES DEPARTMENT OF TRANSPORTATION FOR A
CAPITAL INVESTMENT PROJECT – TRANSPORTATION
To authorize submission of a FY16 National Infrastructure Grant
application to the United States Department of Transportation for a capital
investment project; and further authorize the Interim Director and the
Department’s Grants.gov authorized representative to execute the necessary
documents.
SUPPORT SERVICES AGENCY
Administration
10M. AUTHORIZATION TO ACCEPT GRANT FUNDS APPROVED BY
GEORGIA ENVIRONMENTAL FINANCE AUTHORITY FOR THE
INSTALLATION OF ELECTRICAL CHARGING STATIONS AT
FOUR LOCATIONS – FLEET
To authorize the acceptance of grant funds approved by Georgia
Environmental Finance Authority for the installation of Electrical Charging
stations at four locations in Cobb County; authorize the appropriation
of fund balance in the General Fund; and further authorize the
corresponding budget transactions.
Funding: The total funds requested for Electric Vehicle Infrastructure at the
four Cobb County facilities locations is $50,665.00. The County will
receive a reimbursement of $23,286.00 total from GEFA once all
installations and invoices have been submitted.
The local share funding is available with a fund balance appropriation in the
General Fund and a transfer to the grant project in the Grant Fund and an
appropriation of GEFA grant proceeds in the Grant Fund as follows:
Increase Revenue:
010-014-0140-4980
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APRIL 12, 2016
PAGE 11
(GF Fund Balance Appr.)
10.
$27,379.00
Increase Expenditure:
010-014-0140-6594
(GF Transfers Out)
$27,379.00
Increase Revenue:
270-060-TBD-4960
(Grant Fund Transfers In)
$27,379.00
270-060-TBD-4496
(GEFA Grant)
$23,286.00
Increase Expenditure:
270-060-TBD-8112
(Electrical Installations)
$50,665.00
CONSENT AGENDA (CONT.)
SUPPORT SERVICES AGENCY (CONT.)
Administration (cont.)
10N.
APPROVAL OF A POSITION CONVERSION – TAX ASSESSOR
To authorize the creation of an Appraiser I position, grade 45, in the
Personal Property Division of the Tax Assessors Office and eliminate the
vacant Tax Tech I, grade 7P; and further authorize the corresponding
budget transactions.
Funding is available with appropriations in the Tax Commissioner's and Tax
Assessor's budgets as follow:
Increase Revenue:
010-230-9600-4012
(Tax Comm. - Personal Property Tax)
$26,469.20
Increase Expenditure:
010-065-0960-6012
010-065-0960-6032
010-065-0960-6034
010-065-0960-6036
010-065-0960-6036
010-065-0960-6044
010-065-0960-6052
010-065-0960-6052
(Regular Salaries)
(Disability Insurance)
(FICA)
(Medical Insurance)
(Life Insurance)
(Retirement)
(Workers' Compensation)
(Dental Insurance)
$13,833.60
$
49.80
$ 1,058.27
$ 8,156.76
$
55.33
$ 2,947.94
$ 181.50
$ 186.00
PUBLIC SAFETY AGENCY
Police
10O. AUTHORIZATION TO ACCEPT A DONATION FROM THE
VININGS VILLAGE WOMEN'S CLUB FOR PRECINCT 3 –
POLICE
To authorize the acceptance of a donation from the Vinings Village
Women’s Club, in an amount not to exceed $500.00, for an Olympic Weight
Bar.
Fire and Emergency
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APRIL 12, 2016
PAGE 12
10P.
AUTHORIZATION TO APPLY AND ACCEPT HOMELAND
SECURITY GRANT FUNDS PASSED THROUGH THE GEORGIA
EMERGENCY
MANAGEMENT
AGENCY/HOMELAND
SECURITY FOR ENHANCEMENT CAPABILITIES OF THE
GEORGIA SEARCH AND RESCUE TEAM – FIRE AND
EMERGENCY
To authorize the application and acceptance of Homeland Security grant
funds passed through the Georgia Emergency Management
Agency/Homeland Security, in an amount of $25,104.00, to continue the
enhancement of capabilities of the Georgia Search and Rescue Team
Hazardous Materials Team; authorize the corresponding budget
transactions, and further authorize the Chairman to execute the necessary
documents.
Funding:
10.
Increase revenue:
270-130-G281-4493 (GEMA)
$25,104.00
Increase expenditure:
270-130-G281-6207 (Safety Supplies)
$25,104.00
CONSENT AGENDA (CONT.)
COMMUNTIY DEVELOPMENT AGENCY
Planning
10Q. ADOPTION OF
ANNEXATION RESPONSE PER HB 489
INTERGOVERNMENTAL AGREEMENT AND HB 2 REGARDING
A PETITION FOR ANNEXATION ON 5.90 ACRE TRACT KNOWN
AS 2206 COBB PARKWAY IN THE CITY OF KENNESAW –
COMMUNITY DEVELOPMENT
To adopt annexation response per HB 489 Intergovernmental Agreement
and HB 2 regarding a petition for annexation Land Lot 175, parcel 00060,
20th District, 2nd Section located on 5.90 acre tract known as 2206 Cobb
Parkway in the City of Kennesaw. Said response is attached and made a part
of these minutes.
10R.
ADOPTION OF ANNEXATION RESPONSE PER HB 489
INTERGOVERNMENTAL AGREEMENT AND HB 2 REGARDING
A PETITION FOR ANNEXATION ON 1.10 ACRE TRACT KNOWN
AS 1409 WALCUTTS WAY IN THE CITY OF MARIETTA –
COMMUNITY DEVELOPMENT
To adopt annexation response per HB489 Intergovernmental Agreement
and HB2 regarding a petition for annexation Land Lot 283, parcel 00380,
20th District, 2nd Section located on 1.10 acre tract known as 1409 Walcutts
Way in the City of Marietta. Said response is attached and made a part of
these minutes.
FINANCE
10S.
AUTHORIZATION TO AMEND THE PROGRAM YEAR 2016
ANNUAL ACTION PLAN PROJECT ALLOCATIONS BASED
UPON THE FINAL GRANT ALLOCATIONS FOR COMMUNITY
DEVELOPMENT BLOCK GRANT, HOME INVESTMENT
PARTNERSHIPS ACT, AND EMERGENCY SOLUTIONS GRANT
PROGRAMS - FINACNE
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APRIL 12, 2016
PAGE 13
To authorize the amendment of the Program Year 2016 Annual Action Plan
project allocations based upon the final grant allocations for Community
Development Block Grant, HOME Investment Partnerships Act, and
Emergency Solutions Grant programs; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary
documents. A copy of attachment A, B, C, are attached and made a part of
these minutes.
The funding levels and final budget structure, as depicted in Attachments
A, B, and C are based on final allocations of PY 2016 funding for CDBG,
HOME, and ESG.
CDBG Program
$ 3,913,453.00
HOME Program
$ 961,289.00
ESG Program
10.
$ 272,208.00
Total $ 5,146,950.00
CONSENT AGENDA (CONT.)
FINANCE (CONT.)
10T.
AUTHORIZATION TO REIMBURSE THE LOCAL GRANT
ACCOUNT FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT
PROGRAM,
THE
HOME
INVESTMENTS
PARTNERSHIPS PROGRAM, AND THE NEIGHBORHOOD
STABILIZATION PROGRAM FOR BUILDING REPAIRS AND
MODIFICATIONS AND PARKING SPACES AT 121 HAYNES
STREET, MARIETTA, GEORGIA - FINACNE
To authorize reimbursement to the local grant account for the Community
Development Block Grant Program, the Home Investments Partnerships
Program, and the Neighborhood Stabilization Program for building repairs
and modifications and parking spaces at 121 Haynes Street, Marietta,
Georgia; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: The following budget appropriations account for the transfer of
general funds allocated for building modifications for 121 Haynes Street,
Marietta, Georgia to the local CDBG, HOME and NSP accounts.
Increase Revenue:
General Fund balance
010-014-0140-4980
$46,647.57
Transfer from:
General Fund Interfund Transfer
010-014-0140-6594
$46,647.57
Transfer to:
CDBG Administration and Planning
280-390-CG10-4960
(Interfund revenue)
$25,000.00
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APRIL 12, 2016
PAGE 14
Transfer to:
CDBG Administration and Planning
285-390-CD13-4960
(Interfund revenue)
Transfer to:
NSP1 Administration
281-390-NI13-4960
(Interfund revenue)
10U.
$ 3,000.00
$18,647.57
Total $46,647.57
ADOPTION OF RESOLUTION ADOPTING ALL BUDGET
AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS DATE
- FINANCE
To adopt a resolution adopting all budget amendments set forth in agenda
items on this date. Said resolution is attached and made a part of these
minutes.
10.
CONSENT AGENDA (CONT.)
EMERGENCY MANAGEMENT AGENCY
10V.
APPROVAL OF GEORGIA EMERGENCY MANAGEMENT AGENCY
STATEWIDE MUTUAL AID AND ASSISTANCE AGREEMENT TO
ENSURE MUTUAL AID ASSISTANCE AS NECESSARY IN THE EVENT
OF A NATURAL OR MAN-MADE DISASTER/EMERGENCY –
EMERGENCY MANAGEMENT
To approve the Georgia Emergency Management Agency (GEMA) Statewide
Mutual Aid and Assistance Agreement to ensure mutual aid assistance as necessary
in the event of a natural or man-made disaster/emergency; and further authorize
the Chairman to execute the necessary documents.
10W. APPROVAL OF METRO ATLANTA URBAN AREA SECURITY
INITIATIVE’S MEMORANDUM OF UNDERSTANDING REGARDING
DEPARTMENT OF HOMELAND SECURITY GRANT FUNDING
PROVIDED TO COBB EMERGENCY MANAGEMENT AGENCY,
GRANT YEAR 2014 AND 2015 – EMERGENCY MANAGEMENT
To approve the Metro Atlanta Urban Area Security Initiative Memorandum of
Understanding; authorize the acceptance of equipment and supplies; and further
authorize the Chairman to execute the necessary documents.
COUNTY CLERK
10X.
APPROVAL OF MINUTES – COUNTY CLERK
To approve the minutes of the following meetings:
March 21, 2016 – Special Called Meeting/ Agenda Work Session
March 22, 2016 – Special Called Meeting/ 1:30 Work Session
March 22, 2016 – Regular Meeting of the Board
CONSENT VOTE: ADOPTED 5-0
11.
TRANSPORTATION
Engineering
Page 139 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 15
11A. APPROVAL OF CONTRACT WITH BRASFIELD & GORRIE, LLC
FOR CONSTRUCTION OF WINDY RIDGE PARKWAY BRIDGE
PEDESTRIAN IMPROVEMENTS - TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, approve a contract with Brasfield &
Gorrie, LLC, in an amount not to exceed $11,368,902.02, for construction of
Windy Ridge Parkway Bridge Pedestrian Improvements, State P.I. No. 0013963,
Cobb County Project Nos. E7520/X2405, MIS Contract No. 000944; authorize
the corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.
Funding: Appropriate receipt of additional revenue to the 2016 SPLOST
Transportation Improvements Program Fund from GDOT, State P.I. No. 0013963,
as follows:
Increase Revenue:
347-050-X240-X240-4466-X2405-C
(GDOT Revenue)
$7,750,000.00
Increase Expenditure:
347-050-X240-X240-8762-X2405-C
(Turnkey Const.)
$7,750,000.00
Available in the 2016 SPLOST Transportation Improvements Program Fund, with
the following budget transfer:
Transfer from:
347-050-X240-X240-8761-X2405-C
(Preliminary Est.)
$3,618,902.02
Transfer to:
347-050-X240-X240-8762-X2405-C
(Turnkey Const.)
$3,618,902.02
VOTE: ADOPTED 5-0
11.
TRANSPORTATION (CONT.)
Engineering (cont.)
11B.
APPROVAL OF RESURFACING CONTRACT 2016-3 LOCAL
ROADS (NORTH) WITH C.W. MATTHEWS CONTRACTING
COMPANY, INC. FOR THE RESURFACING OF COUNTYMAINTAINED STREETS – TRANSPORTATION
MOTION: Motion by Birrell, second by Cupid, to approve Resurfacing
Contract 2016-3 Local Roads (North) with C.W. Matthews Contracting
Company, Inc., in an amount not to exceed $6,986,921.88, for the
resurfacing of County-maintained streets, Project No. X2901, MIS Contract
No. 000946; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents. A copy of the
list of maintained streets is attached and made a part of these minutes.
Funding: Available in the 2016 SPLOST Transportation Improvements
Program Fund, with the following budget transfer:
Transfer from:
347-050-X290-X290-8761-X2901-C
(Preliminary Est.)
$3,349,000.00
347-050-X290-X290-8761-X2902-C
(Preliminary Est.)
$1,089,000.00
347-050-X290-X290-8761-X2918-C
(Preliminary Est.)
$2,548,921.88
Transfer to:
347-050-X290-X290-8762-X2901-C
(Turnkey Const.)
$6,986,921.88
Page 140 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 16
Available in the 2011 SPLOST Parks, Recreation and Cultural Affairs
Program Fund, as follows:
345-105-E050-EP508-8768-C
(Paving-Kennworth Park)
$253,874.48
VOTE: ADOPTED 5-0
11C.
APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH
HNTB CORPORATION FOR ENGINEERING DESIGN SERVICES
OF WINDY HILL ROAD/TERRELL MILL ROAD CONNECTOR TRANSPORTATION
MOTION: Motion by Ott, second by Lee, to approve a Consultant Services
Agreement with HNTB Corporation, in an amount not to exceed
$1,262,210.27, for engineering design services of Windy Hill Road/Terrell
Mill Road Connector, Project No. X2401, MIS Contract No. 000955;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.
Funding: Available in the 2016 SPLOST Transportation Improvements
Program Fund, with the following budget transfers:
Transfer from:
347-050-X240-X240-8721-X2401-E
(Preliminary Est.)
$1,000,000.00
347-050-X240-X240-8741-X2401-R
(Preliminary Est.)
$ 262,210.27
Transfer to:
347-050-X240-X240-8722-X2401-E
(Engineering)
$1,262,210.27
VOTE: ADOPTED 5-0
11.
TRANSPORTATION (CONT.)
Engineering (cont.)
11D.
APPROVAL
OF
DEVELOPER’S
MEMORANDUM
OF
AGREEMENT WITH AOA PROPERTIES HOLDING, INC. AND
CATHOLIC
CONSTRUCTION
SERVICES,
INC.
AND
AUTHORIZATION
TO
ACCEPT
A
DEVELOPER
CONTRIBUTION FOR CONSTRUCTION MODIFICATIONS ON
CEDARCREST ROAD - TRANSPORTATION
MOTION: Motion by Weatherford, second by Birrell, to approve a
Developer's Memorandum of Agreement (MOA) with AOA Properties
Holding, Inc., and Catholic Construction Services, Inc., for construction
modifications on Cedarcrest Road, Project No. D4070; authorize the
acceptance of a developer contribution, in the amount of $104,540.00 for
this project; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Funding: Appropriate receipt of a developer contribution from AOA
Properties Holding, Inc., and Catholic Construction Services, Inc., to the
2005 SPLOST Transportation Improvements Program Fund, as follows:
Increase Revenues:
340-050-7504-D407-4918-D4070-C
(Developer Contrib.)
Increase Expenditures:
340-050-7504-D407-8762-D4070-C
Page 141 of 208
$104,540.00
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 17
(Turnkey Constr.)
$104,540.00
VOTE: ADOPTED 5-0
11E.
APPROVAL OF ENCROACHMENT AGREEMENT WITH
COLONIAL PIPELINE COMPANY FOR ENCROACHMENT
UPON AN EXISTING UTILITY EASEMENT LOCATED ON BOB
CALLAN TRUNK TRAIL, PHASE 2, SEGMENT A, AT
ROTTENWOOD CREEK - TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve an Encroachment
Agreement with Colonial Pipeline Company for encroachment upon an
existing utility easement located on Bob Callan Trunk Trail, Phase 2,
Segment A, at Rottenwood Creek, State P.I. No. 0010009, Cobb County
Project No. TR474; and authorize the Chairman to execute the necessary
documents.
VOTE: ADOPTED 5-0
11F.
APPROVAL OF COBB FRAMEWORK AGREEMENT WITH
THE
CUMBERLAND
COMMUNITY
IMPROVEMENT
DISTRICT FOR I-285 MULTI-USE BRIDGE - TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve a Cobb
Framework Agreement (CFA) with the Cumberland Community
Improvement District (CCID) for I-285 Multi-Use Bridge, Project Nos.
E4210/X2408; and authorize the Chairman to execute the necessary
documents.
VOTE: ADOPTED 5-0
11.
TRANSPORTATION (CONT.)
Engineering (cont.)
11G. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH
GEORGIA POWER COMPANY FOR I-285 MULTI-USE BRIDGE TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve of Utility
Relocation Agreement with Georgia Power Company, in an amount not to
exceed $56,530.00, for I-285 Multi-Use Bridge, Project Nos. E4210/X2408,
MIS Contract No. 000958; authorize the corresponding budget transaction;
and further authorize the Chairman to execute the necessary documents.
Funding: Available in the 2016 SPLOST Transportation Improvements
Program Fund, with the following budget transfer:
Transfer from:
347-050-X240-X240-8781-X2408-U
(Preliminary Est.)
Transfer to:
347-050-X240-X240-8786-X2408-U
(Utility Relocation)
$56,530.00
$56,530.00
VOTE: ADOPTED 5-0
11H. APPROVAL OF CONTRACT WITH NORTHWEST EXPRESS
ROADBUILDERS, A JOINT VENTURE, FOR CONSTRUCTION
OF I-285 MULTI-USE BRIDGE - TRANSPORTATION
Page 142 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 18
MOTION: Motion by Ott, second by Lee, to approve a contract with
Northwest Express Roadbuilders, a Joint Venture, as presented, in an
amount not to exceed $10,085,408.80, for construction of I-285 Multi-Use
Bridge, Project Nos. E4210/X2908, MIS Contract No. 000951; authorize
the corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.
Clerk’s Note: Direction was given to Staff to review funding with the County
Manger and the Board to see if there is viable funding within the
Cumberland Special District I for this contract and If alternate funding is
available an agenda item will be brought back before Board.
Funding: Appropriate receipt of additional revenue to the 2016 SPLOST
Transportation Improvements Program Fund from the Cumberland
Community Improvement District, as follows:
Increase Revenue:
347-050-X240-X240-4505-X2408-C
(CCID Revenue)
$5,000,000.00
Increase Expenditure:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$5,000.000.00
Federal and local match funding is available with the transfer of existing
Federal Transit Administration Grant funds from the Transit Capital
Projects Fund to the 2016 SPLOST Transportation Improvements Program
Fund, as follows:
11.
Transfer from:
202-050-Various Units-8005
(FTA-Preliminary Est.)
$2,596,790.00
202-050-Various Units-8005
(Local Match-Preliminary Est.)
$ 649,198.00
Transfer to:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$3,245,988.00
TRANSPORTATION (CONT.)
Engineering (cont.)
11H. APPROVAL OF CONTRACT WITH NORTHWEST EXPRESS
ROADBUILDERS FOR CONSTRUCTION OF I-285 MULTI-USE
BRIDGE – TRANSPORTATION (CONT.)
Federal and local match funding is available with the transfer of FY16
Federal Transit Administration Grant funds to the 2016 SPLOST
Transportation Improvements Program Fund, from appropriation of FY16
FTA Grant funds to the Transit Capital Projects Fund, as follows:
Transfer from:
202-050-4831-8005
(FTA-Preliminary Est.)
$1,040,000.00
202-050-4831-8005
(Local Match- Preliminary Est.)
$ 260,000.00
Transfer to:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$1,300,000.00
Page 143 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 19
Appropriate receipt of additional revenue to the 2016 SPLOST
Transportation Improvements Program Fund from the Atlanta Braves, as
follows:
Increase Revenue:
347-050-X240-X240-4506-X2408-C
(Other Local Rev.)
$380,000.00
Increase Expenditure:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$380,000.00
Additional funding is available with the transfer of funds from the
Cumberland Special Services District 1 to the 2016 SPLOST Transportation
Improvements Program Fund, as follows:
Transfer from:
294-055-CSD1-8810
(Designated Contingency)
$159,420.80
Transfer to:
347-050-X240-X240-8762-X2408-C
(Turnkey Const.)
$159,420.80
VOTE: ADOPTED 5-0
11.
TRANSPORTATION (CONT.)
Engineering (cont.)
11I.
APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 TO THE
CONSULTANT SERVICES AGREEMENT WITH AECOM
TECHNICAL
SERVICES,
INC.
FOR
ADDITIONAL
ENGINEERING AND DESIGN SERVICES REQUIRED FOR I-285
MULTI-USE BRIDGE - TRANSPORTATION
MOTION: Motion by Ott, second by Lee, to approve Supplemental
Agreement No. 1 to the Consultant Services Agreement with AECOM
Technical Services, Inc., in an amount not to exceed $135,300.55,
for additional engineering and design services required for I-285 Multi-Use
Bridge, Project No. E4210, MIS Contract No. 000853; authorize the
corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents.
Funding: Available in the 2011 SPLOST Transportation Improvements
Program Fund, with the following budget transfer:
Page 144 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 20
Transfer from:
345-050-E004-E421-8721-E4210-E
(Preliminary Est.)
$ 135,300.55
Transfer to:
345-050-E004-E421-8722-E4210-E
(Engineering)
$ 135,300.55
Increase GAE 345031015602:
345-050-E004-E421-8722-E4210-E
(Engineering)
$ 135,300.55
VOTE: ADOPTED 5-0
11J.
APPROVAL OF MEMORANDUM OF AGREEMENT WITH THE
GEORGIA DEPARTMENT OF TRANSPORTATION FOR
PRELIMINARY ENGINEERING OVERSIGHT ON INTERSTATE
NORTH PARKWAY AT INTERSTATE NORTH CIRCLE TRANSPORTATION
MOTION: Motion by Ott, second by Birrell, to approve a Memorandum
of Agreement (MOA) with the Georgia Department of Transportation
(GDOT) for preliminary engineering oversight on Interstate North Parkway
at Interstate North Circle, State P.I. No. 0013966, Cobb County Project No.
E4190; authorize payment of an engineering oversight fee, in an amount
not to exceed $50,000.00; authorize the corresponding budget transaction;
and further authorize the Chairman to execute the necessary documents.
Funding is available in the 2011 SPLOST Transportation Improvements
Program Fund, with the following budget transfer:
Transfer from:
345-050-E004-E419-8761-E4190-C
(Preliminary Est.)
$50,000.00
Transfer to:
345-050-E004-E419-8722-E4190-E
(Engineering)
$50,000.00
VOTE: ADOPTED 5-0
12.
SUPPORT SERVICES AGENCY
Administration
12A.
APPROVAL OF CONTRACT WITH DATUM STORAGE
SOLUTIONS FOR HIGH DENSITY STORAGE SYSTEMS FOR
THE 2016 SPLOST SUPERIOR COURT CLERK'S AND
SOLICITOR'S RENOVATION LOCATED AT 10 EAST PARK
SQUARE – SUPPORT SERVICES
MOTION: Motion by Weatherford, second by Lee, to approve a contract
with Datum Storage Solutions, in an amount not to exceed $489,525.79, for
high density storage systems for the 2016 SPLOST Superior Court Clerk’s
and Solicitor’s renovation project located at 10 East Park Square; authorize
the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.
Page 145 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 21
Funding is available in the 2016 SPLOST project budget with the following
transfers:
Transfer from:
347-110-X092-8005-X0927-T
(10 E Pk - Prelim Est)
$ 34,000.00
Transfer to:
347-110-X092-8460-X0927-T
(Office Furniture)
$ 34,000.00
Transfer from:
347-110-X092-8005-X0928-A
(Sup Ct Clk - Preliminary Est)
$ 455,525.79
Transfer to:
347-110-X092-8460-X0928-A
(Office Furniture)
$ 455,525.79
VOTE: ADOPTED 5-0
13.
COMMUNITY DEVELOPMENT AGENCY
Planning
13A.
APPROVAL OF AMENDED CP 4-7 PROPOSAL FROM THE 2016
COMPREHENSIVE PLAN AND FUTURE LAND USE
AMENDMENTS DOCUMENT – COMMUNITY DEVELOLPMENT
MOTION: Motion by Cupid, second by Weatherford, to approve an
amended CP 4-7 proposal from the 2016 Comprehensive Plan and Future
Land Use Amendments with the following text amendment added:
•
In an effort to mitigate commercial land use impacts affecting
adjacent residential land uses, it is recommended any proposed
development in the Neighborhood Activity Center (NAC) for an
assemblage of parcels (18019000030, 18019000040, 18019000050
and 18019000060) located on the west side of Mableton Parkway,
south of Boggs Road, that the Planning Commission and Board of
Commissioners consider inclusion of a higher density residential
component as a transition between the commercial development and
the adjacent Low Density Residential (LDR) neighborhoods.
VOTE: ADOPTED 5-0
13B.
WITHDRAWAL
OF
COMMUNITY
DEVELOPMENTS
SUBMISSION OF ZD-20 FROM THE 2016 COMPREHENSIVE
PLAN AND FUTURE LAND USE AMENDMENTS DOCUMENT –
COMMUNITY DEVELOPMENT
MOTION: Motion by Birrell, second by Ott, to withdraw the Community
Development submission of ZD-20 from the 2016 Comprehensive Plan and
Future Land Use Amendments document.
VOTE: ADOPTED 5-0
14.
FINANCE
14A.
AUTHORIZATION TO APPROPRIATE CAPITAL LEASE
PROCEEDS AND DEBT SERVICE PAYMENTS IN RELATION TO
Page 146 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 22
THE CAPITAL LEASE PREVIOUSLY APPROVED FOR THE
PURCHASE OF VARIOUS EQUIPMENT IN THE 2016 SPLOST
FUND - FINANCE
MOTION: Motion by Lee, second by Cupid, to authorize the appropriation
of capital lease proceeds and debt service payments in relation to the capital
lease previously approved by the Board for the purchase of various
equipment in the 2016 SPLOST Fund; and further authorize the
corresponding budget transactions.
Funding:
Increase Revenue:
347-055-X136-4919
(Lease Proceeds)
$20,745,250.00
Increase Expenditures:
347-055-X136-6791
(Principal)
$19,866,805.98
347-055-X136-6792
(Interest)
$
878,444.02
VOTE: ADOPTED 5-0
15.
COMMUNITY DEVELOPMENT HEARINGS
Business License
15A.
CONDUCT OF APPEAL HEARING FOR MS. CHRYSTA COBB
ALCOHOL BEVERAGE WORK PERMIT – BUSINESS LICENSE
The Appeal Hearing for Ms. Chrysta Cobb was opened regarding the denial
of her application for an Alcohol Beverage Work Permit.
Mr. Sam Hensley, Jr., attorney for the Business License Division and the
License Review Board, provided opening remarks and background
information.
Mr. Hensley swore in those expected to testify and called Sergeant Bonnie
Smith, Cobb County Police Department, for questioning. Ms. Cobb did not
question Sergeant Smith.
Ms. Cobb testified, Mr. Hensley and Commissioner Birrell questioned Ms.
Cobb.
MOTION: Motion by Birrell, second by Lee, to uphold the January 21,
2016 decision of the License Review Board, and approve the Alcohol
Beverage Work Permit for Ms. Chrysta Cobb.
VOTE: ADOPTED 5-0
15.
COMMUNITY DEVELOPMENT HEARINGS (CONT.)
Business License (cont.)
15B.
CONDUCT OF APPEAL HEARING FOR MR. JERRY OATES
ALCOHOL BEVERAGE WORK PERMIT – BUSINESS LICENSE
The Appeal Hearing for Mr. Jerry Oates was opened regarding the denial of
his application for an Alcohol Beverage Work Permit while working at
Zoe’s Kitchen located at 2923 Cobb Parkway Atlanta, Georgia 30039.
Page 147 of 208
MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 12, 2016
PAGE 23
Mr. Sam Hensley, Jr., attorney for the Business License Division and the
License Review Board, provided opening remarks and background
information.
Mr. Hensley swore in those expected to testify and called Sergeant Bonnie
Smith, Cobb County Police Department, for questioning. Mr. Oates did not
question Sergeant Smith.
Mr. Oates testified, Mr. Hensley, Commissioner Ott, and Commissioner
Weatherford questioned Mr. Oates
Mr. Oates gave closing remarks.
MOTION: Motion by Ott, second by Birrell, to uphold the January 21, 2016
decision of the License Review Board, and approve the Alcohol Beverage
Work Permit for Jerry Oates.
VOTE: ADOPTED 5-0
ADJOURNMENT
The meeting was adjourned at 11:31 a.m.
____________________________________________
Angela Cunningham
Deputy County Clerk
Cobb County Board of Commissioners
Page 148 of 208
COBB COUNTY TRANSPORTATION AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Engineering
1
To approve a contract with Glosson Enterprises, LLC for construction of Old
Stilesboro Road at Pickett’s Mill Elementary School, Project No. E8100, MIS Contract
No. 000947.
2
To approve a Consultant Services Agreement with Kimley-Horn and Associates, Inc.
for engineering design services of Dallas Highway at Lost Mountain Road/Mars Hill
Road, Project No. X2305, MIS Contract No. 000961.
3
To approve a Consultant Services Agreement with CALYX Engineers, formerly known
as Mulkey, Inc. for engineering design services of Post Oak Tritt Road at Hembree
Road, Project No. X2311, MIS Contract No. 000960.
4
To approve Project No. X2312-TO#03 to the 2014 Master Task Order Contract with
Gresham, Smith and Partners for engineering design services on Powder Springs Road
at Flint Hill Road/Pine Grove Drive/Deercreek Drive, MIS Contract No. 000796.
5
To approve Change Order No. 1 (final) to the contract with Baldwin Paving Company,
Inc. for intersection improvements on Cooper Lake Road at King Springs Road,
Project No. E3040, MIS Contract No. 000809.
6
To approve Change Order No. 1 (final) to the contract with Ohmshiv Construction,
LLC for construction of Clay Road Sidewalk, State P.I. No. 0009014, Cobb County
Project No. D7210, MIS Contract No. 000583.
7
To adopt a resolution authorizing the submission of a FY16 Local Maintenance and
Improvement Grant Program application to the Georgia Department of
Transportation for Safety Action Projects.
8
To approve a Memorandum of Agreement with the Cobb-Marietta Coliseum and
Exhibit Hall Authority for I-285 Multi-Use Bridge, Project Nos. E4210/TR494.
9
To approve a Memorandum of Agreement with the Georgia Department of
Transportation for preliminary engineering oversight on South Barrett Parkway
Reliever, Phase 3, State P.I. No. 0013239, Town Center Community Improvement
District Project No. TCID-26, Cobb County Project No. X2407.
10
To approve a Utility Relocation Agreement with Georgia Power Company for
preliminary engineering and relocation of facilities on Sandy Plains Road, Project No.
E6060, MIS Contract No. 000959.
Page 149 of 208
Agenda Item Number. 1
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a contract with Glosson Enterprises, LLC for construction of Old Stilesboro Road at
Pickett’s Mill Elementary School, Project No. E8100, MIS Contract No. 000947.
BACKGROUND
Construction of Old Stilesboro Road (Pickett’s Mill Elementary School) is an approved school
zone safety and operational improvements project in the 2011 SPLOST Transportation
Improvements Program.
On February 23, 2016, the Board of Commissioners approved an Intergovernmental Agreement
with Cobb County School District (CCSD) for construction of school zone safety and
operational improvements along Old Stilesboro Road and the property adjacent to Pickett’s Mill
Elementary School. CCSD has committed $113,799.00 to fund the school site portion of this
project.
The project consists of lengthening the existing right turn lane on Old Stilesboro Road and
widening the main school driveway where it intersects the roadway. Associated school site
driveway and parking lot enhancements will improve on-site queuing and facilitate roadway
improvements. The Department and CCSD have coordinated efforts, in accordance with the
Working Protocol, in developing plans for this joint project.
The Invitation to Bid was advertised in the Marietta Daily Journal on February 29, 2016, and
on March 4, 11, and 18, 2016.
Page 150 of 208
Comm. Dist.
1
Agenda Item Number. 1
Bids were received on March 24, 2016, from the following companies:
Company
Glosson Enterprises, LLC
Chatfield Contracting, Inc.
Amount
$234,881.05
$324,281.80
The low bid of $234,881.05 from Glosson Enterprises, LLC was reviewed and found to be
reasonable and responsive. The completion date for this project is 90 consecutive calendar days
from issuance of the Notice to Proceed.
FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund, with the following
budget transfer:
Transfer from:
345-050-E008-E810-8761-E8100-C (Preliminary Est.)
$121,082.05
Transfer to:
345-050-E008-E810-8762-E8100-C (Turnkey Const.)
$121,082.05
Appropriate receipt of additional revenue to the 2011 SPLOST Transportation Improvements
Program Fund from Cobb County School District, as follows:
Increase
Revenue:
345-050-E008-E810-4506-E8100-C (Other Local Rev.)
Increase
345-050-E008-E810-8762-E8100-C (Turnkey Const.)
Expenditure:
$113,799.00
$113,799.00
RECOMMENDATION
The Board of Commissioners approve a contract with Glosson Enterprises, LLC, in an amount
not to exceed $234,881.05, for construction of Old Stilesboro Road (Pickett’s Mill Elementary
School), Project No. E8100, MIS Contract No. 000947; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.
ATTACHMENTS
Location Map
Page 151 of 208
LOCATION MAP
VI
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BAYSID E C V
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Allato o na Cree
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IN
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PA U L D I N G
OLD S TIL E S B O
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Durham
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PIT NER RD
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MC
Page 152 of 208
PKW Y
E
(Pickett's Mill Elementary School)
Project No. E8100
April 26, 2016
K
TIBOR D R
PROJECT:
Cobb County
Department of Transportation Old Stilesboro Road
Notes: Commission District 1
K
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LA
IN
RD
COLLINS RD
MARS HILL RD
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HW
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Project
Location
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Agenda Item Number. 2
Cobb County
Department of Transportation
Comm. Dist.
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Consultant Services Agreement with Kimley-Horn and Associates, Inc. for
engineering design services of Dallas Highway at Lost Mountain Road/Mars Hill Road, Project
No. X2305, MIS Contract No. 000961.
BACKGROUND
Dallas Highway at Lost Mountain Road/Mars Hill Road is an approved intersection improvements
project in the 2016 SPLOST Transportation Improvements Program (TIP).
The project consists of intersection safety and operational improvements, which will include turn
lane modifications (additions, reassigned lanes, and a potential drop lane). Commercial access
modifications along Mars Hill Road and Lost Mountain Road will also be included.
On October 27, 2015, the Board of Commissioners authorized the advertisement for and conduct
of a public hearing prior to expending $100,000.00 or more to perform engineering design
services for various projects in the 2016 SPLOST TIP, and also authorized the Department to issue
a Request for Proposals (RFP) to procure these services. Dallas Highway at Lost Mountain
Road/Mars Hill Road was one of the approved projects. Notice of Public Hearing was advertised
in the Marietta Daily Journal on November 6, 13, and 20, 2015. The public hearing was held on
November 24, 2015.
The RFP was advertised in the Marietta Daily Journal on December 18 and 25, 2015, and on
January 1 and 8, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the
Policy for the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on January 14, 2016, with eight firms responding.
Page 153 of 208
1
Agenda Item Number. 2
On February 23, 2016, the Board approved the recommended ranking of the three most qualified
firms for engineering design services of Dallas Highway at Lost Mountain Road/Mars Hill Road,
based on their understanding of the project, proposed staffing, level of experience and past
performance, project approach, availability, and financial stability. The Board also authorized
negotiations for a final scope of services and fee beginning with the top-ranked firm, Kimley-Horn
and Associates, Inc.
The Department has negotiated a final scope of services and fee with Kimley-Horn and Associates,
Inc., in an amount not to exceed $246,126.00, for engineering design of the Dallas Highway at
Lost Mountain Road/Mars Hill Road project.
FUNDING
Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following
budget transfer:
Transfer from: 347-050-X230-X230-8721-X2305-E (Preliminary Est.)
$200,000.00
347-050-X230-X230-8761-X2305-C (Preliminary Est.)
$ 46,126.00
347-050-X230-X230-8722-X2305-E (Engineering)
$246,126.00
Transfer to:
RECOMMENDATION
The Board of Commissioners approve a Consultant Services Agreement with Kimley-Horn and
Associates, Inc., in an amount not to exceed $246,126.00, for engineering design services of
Dallas Highway at Lost Mountain Road/Mars Hill Road, Project X2305, MIS Contract No.
000961; authorize the corresponding budget transaction; and further authorize the Chairman to
execute the necessary documents.
ATTACHMENTS
Location Map
Page 154 of 208
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PROJECT:
Cobb County
Department of Transportation Dallas Highway (SR 120) at
Lost Mountain Road/Mars Hill Road
Project No. X2305
Page 155 of 208
ran ch
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Notes: Commission District 1
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April 12, 2016
k
[
Agenda Item Number. 3
Cobb County
Department of Transportation
Comm. Dist.
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Consultant Services Agreement with CALYX Engineers, formerly known as Mulkey,
Inc. for engineering design services of Post Oak Tritt Road at Hembree Road, Project No. X2311,
MIS Contract No. 000960.
BACKGROUND
Post Oak Tritt Road at Hembree Road is an approved intersection improvements project in the 2016
SPLOST Transportation Improvements Program (TIP).
The project consists of intersection improvements to potentially include reconfiguration of turn/travel
lanes and the existing traffic signal, or construction of a roundabout.
On October 27, 2015, the Board of Commissioners authorized advertisement for and conduct of a
public hearing prior to expending $100,000.00 or more to perform engineering design services for
various projects in the 2016 SPLOST TIP, and also authorized the Department to issue Requests for
Proposals (RFP) to procure these services. Post Oak Tritt at Hembree Road was one of the approved
projects. Notice of Public Hearing was advertised in the Marietta Daily Journal on November 6, 13,
and 20, 2015. The public hearing was held on November 24, 2015.
The RFP was advertised in the Marietta Daily Journal on December 18 and 25, 2015, and on January
1 and 8, 2016, in accordance with Selection Process 1 (Competitive Negotiations) in the Policy for
the Procurement of Professional Services, as amended by the Board on November 25,
2014. Proposals were received on January 14, 2016, with eight firms responding.
Page 156 of 208
3
Agenda Item Number. 3
On February 23, 2016, the Board approved the recommended ranking of the three most qualified
firms, based on their understanding of the project, proposed staffing, level of experience and past
performance, project approach, availability, and financial stability. The Board also authorized
negotiations for a final scope of services and fee beginning with the top-ranked firm, Mulkey, Inc.,
now known as CALYX Engineers.
The Department has negotiated a final scope of services and fee with CALYX Engineers, in an
amount not to exceed $175,000.00, for the design of the Post Oak Tritt Road at Hembree
Road project.
FUNDING
Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following
budget transfers:
Transfer from: 347-050-X230-X230-8721-X2311-E (Preliminary Est.)
$150,000.00
347-050-X230-X230-8761-X2311-C (Preliminary Est.)
$ 25,000.00
347-050-X230-X230-8722-X2311-E (Engineering)
$175,000.00
Transfer to:
RECOMMENDATION
The Board of Commissioners approve a Consultant Services Agreement with CALYX Engineers,
formerly known as Mulkey, Inc., in an amount not to exceed $175,000.00, for engineering design
services of Post Oak Tritt Road at Hembree Road, Project No. X2311, MIS Contract No. 000960;
authorize the corresponding budget transaction; and further authorize the Chairman to execute the
necessary documents.
ATTACHMENTS
Location Map
Page 157 of 208
NO RT H H
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HEMBRY CT
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PROJECT:
Cobb County
Department of Transportation Post Oak Tritt at Hembree Road
SEW ELL M I LL
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April 26, 2016
Project No. X2311
k
Notes: Commission District 3
Page 158 of 208
[
Agenda Item Number. 4
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
Comm. Dist.
4
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve Project No. X2312-TO#03 to the 2014 Master Task Order Contract with Gresham, Smith
and Partners for engineering design services on Powder Springs Road at Flint Hill Road/Pine Grove
Drive/Deercreek Drive, MIS Contract No. 000796.
BACKGROUND
Powder Springs Road at Flint Hill Road/Pine Grove Drive/Deercreek Drive is an approved project in
the Intersection Improvements Component of the 2016 SPLOST Transportation Improvements
Program. This is a joint project with the City of Powder Springs. A preliminary concept will be
developed for improving the intersection at each location on Powder Springs Road. Traffic signal, sight
distance, and environmental impacts will also be assessed.
On June 10, 2014, the Board of Commissioners approved the 2014 Master Task Order Contracts in the
area of Category B. Gresham, Smith and Partners was approved for Highway Design: Roadway, Bridge
& Surveying.
On January 26, 2016, the Board approved a Cobb Framework Agreement with the City of Powder
Springs for intersection improvements on Powder Springs Road at Flint Hill Road/Pine Grove
Drive/Deercreek Drive.
Project No. X2312-TO#03 to the 2014 Master Task Order Contract with Gresham, Smith and Partners,
in an amount not to exceed $60,010.00, is requested for engineering design of intersection
improvements on Powder Springs Road at Flint Hill Road/Pine Grove Drive/Deercreek Drive.
Page 159 of 208
Agenda Item Number. 4
FUNDING
Available in the 2016 SPLOST Transportation Improvements Program Fund, with the following budget
transfer:
Transfer from: 347-050-X230-X230-8721-X2312-E (Preliminary Est.) $60,010.00
Transfer to:
347-050-X230-X230-8722-X2312-E (Engineering)
$60,010.00
RECOMMENDATION
To approve Project No. X2312-TO#03 to the 2014 Master Task Order Contract with Gresham, Smith
and Partners, in an amount not to exceed $60,010.00, for engineering design services on Powder
Springs Road at Flint Hill Road/Pine Grove Drive/Deercreek Drive, MIS Contract No. 000796;
authorize the corresponding budget transaction; and further authorize the Chairman to execute the
necessary documents.
ATTACHMENTS
Location Map
Page 160 of 208
LOCATION MAP
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SP
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PROJECT:
April 26, 2016
Cobb County
Powder
Springs
Road
at
Flint
Hill
Road/
Department of Transportation
Pine Grove Drive/Deercreek Drive
Project No. X2312
Notes: Commission District 4
Page 161 of 208
k
[
Agenda Item Number. 5
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
Comm. Dist.
2
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve Change Order No. 1 (final) to the contract with Baldwin Paving Company, Inc. for
intersection improvements on Cooper Lake Road at King Springs Road, Project No. E3040, MIS Contract
No. 000809.
BACKGROUND
Cooper Lake Road at King Springs Road is an approved project in the Intersection Safety and Operational
Improvements Component of the 2011 SPLOST Transportation Improvements Program.
The Cooper Lake Road at King Springs Road project consisted of drainage improvements to include
installation of additional curb and gutter and storm drain. Gaps between existing sidewalks were filled in
with new sidewalk, and pedestrian access across King Springs Road was upgraded to improve safety. In
addition, the existing eastbound left turn lane from Cooper Lake Road onto King Springs Road was
extended to improve traffic flow.
On November 11, 2014, the Board of Commissioners approved a contract with Baldwin Paving
Company, Inc., for intersection improvements on Cooper Lake Road at King Springs Road.
Details for action requested are as follows:
Construction is complete and Change Order No. 1 (final) to the contract with Baldwin Paving Company,
Inc., a savings to the project in the amount of $111,302.02, is requested due to variations between the
original and final plan quantities. These are the final changes necessary to close this contract with
Baldwin Paving Company, Inc.
Page 162 of 208
Agenda Item Number. 5
Original Contract
Change Order No. 1 (final)
Revised Contract
$ 359,367.38
($111,302.02)
$ 248,065.36
FUNDING
A savings to the 2011 SPLOST Transportation Improvements Program Fund.
Decrease GAE 345111114507:
345-050-E003-E304-8762-E3040-C
(Turnkey Const.)
$46,657.20
A savings to the Water System's SPLOST Projects-Relocate Lines Adopted CIP Budget, with the
following budget transfers:
Decrease GAE 510111114507:
510-500-5756-8260-W4322-C (Construction)
$64,644.82
Transfer from:
Cooper Lake Road at King Springs Road
Construction
510-500-5756-8260-W4322-C
$64,644.82
Interest Expense on Retainage
Meter Purchase Replacement
Contingency
510-500-5756-6613-W4322-A
510-500-5756-8456-W4322-M
510-500-5756-8810-W4322-T
$ 675.00
$ 200.00
$ 2,810.00
Total:
Transfer to:
SPLOST Project-Relocate Lines
Preliminary Estimates
$68,329.82
510-500-5756-8005-W4069-Z
$68,329.82
RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the contract with Baldwin Paving
Company, Inc., a savings to the project in the amount of $111,302.02, for intersection improvements on
Cooper Lake Road at King Springs Road, Project No. E3040, MIS Contract No. 000809; authorize the
corresponding budget transactions; and further authorize the Chairman to execute the necessary
documents.
ATTACHMENTS
Location Map
Page 163 of 208
LOCATION MAP
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LAKE DR
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DATE:
PROJECT:
Cobb County
April 26, 2016
Cooper
Lake
Road
at
King
Springs
Road
Department of Transportation
Project No. E3040
k
Notes: Commission District 2
Page 164 of 208
[
Agenda Item Number. 6
Cobb County
Department of Transportation
Comm. Dist.
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve Change Order No. 1 (final) to the contract with Ohmshiv Construction, LLC for
construction of Clay Road Sidewalk, State P.I. No. 0009014, Cobb County Project No. D7210,
MIS Contract No. 000583.
BACKGROUND
Clay Road Sidewalk is an approved project in the Sidewalks Component of the 2005 SPLOST
Transportation Improvements Program (TIP) and an approved Georgia Department of
Transportation (GDOT) Transportation Enhancement project, designated as State P.I. No.
0009014.
This project consisted of installing 1.63 miles of five-foot wide sidewalk on the south side of Clay
Road, from Austell Road to Mable Lake Drive. Two culverts were extended to accommodate the
sidewalk across Buttermilk Creek Tributary and Clay Branch Creek Tributary.
On August 9, 2011, the Board of Commissioners approved an Agreement for Transportation
Enhancement Activities with GDOT for the construction of Clay Road Sidewalk, State P.I. No.
0009014. Under the terms of the Agreement, GDOT funded 80 percent of the eligible
construction costs, up to a maximum of $750,000.00. Cobb County was responsible for 20 percent
of the eligible construction costs, or $187,500.00, and 100 percent of all construction costs
exceeding the State maximum. Funding for the County’s portion of costs was available in the
2005 SPLOST TIP Fund budget.
On August 12, 2014, the Board approved a contract with Ohmshiv Construction, LLC for
construction of Clay Road Sidewalk.
Details for action requested are as follows:
Page 165 of 208
4
Agenda Item Number. 6
Construction is complete and Change Order No. 1 (final) to the contract with Ohmshiv
Construction, LLC, a savings to the project in the amount of $199,518.14, is requested due to
variations between the original and final plan quantities. These are the final changes necessary to
close this contract with Ohmshiv Construction, LLC.
Original Contract
Change Order No. 1 (final)
Revised Contract
$1,363,543.75
($ 199,518.14)
$1,164,025.61
FUNDING
A savings to the 2005 SPLOST Transportation Improvements Program Fund.
Decrease GAE 340081214502: 340-050-7507-D721-8762-D7210-C (Turnkey
Const.)
$97,959.64
A savings to the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget, with the
following budget transfers:
Decrease GAE 510081214502:
Transfer from:
Clay Road Sidewalk
Construction
Interest Expense on Retainage
Contingency
510-500-5756-8260-W4272-C (Construction)
510-500-5756-8260-W4272-C
510-500-5756-6613-W4272-A
510-500-5756-8810-W4272-T
Total:
Transfer to:
SPLOST Projects-Relocate Lines
Preliminary Estimates
$101,558.50
$101,558.50
$
630.00
$ 2,806.08
$104,994.58
510-500-5756-8005-W4069-Z
$104,994.58
RECOMMENDATION
The Board of Commissioners approve Change Order No. 1 (final) to the contract with Ohmshiv
Construction, LLC, a savings to the project in the amount of $199,518.14, for construction of
Clay Road Sidewalk, State P.I. No. 0009014, Cobb County Project No. D7210, MIS Contract No.
000583; authorize the corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.
ATTACHMENTS
Location Map
Page 166 of 208
LOCATION MAP
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Page 167 of 208
8
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DATE:
April 26, 2016
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PROJECT:
Cobb County
Department of Transportation Clay Road Sidewalk
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Agenda Item Number. 7
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To adopt a resolution authorizing the submission of a FY16 Local Maintenance and
Improvement Grant Program application to the Georgia Department of Transportation for Safety
Action Projects.
BACKGROUND
The Department has received a Safety Action Projects Request from the Georgia Department of
Transportation (GDOT) to provide a list of potential projects eligible for funding assistance
available through the FY16 Local Maintenance and Improvement Grant (LMIG) Program.
Department staff has identified four locations where a skid-resistant pavement surface would
reduce the number of single-vehicle collisions resulting from vehicles running off the road. The
projects shown on the attached list include installation of a textured, high friction surface
treatment to be applied onto the existing pavement in horizontal curves, with new pavement
markings.
In order to receive the LMIG funding, Cobb County is required to complete an application that
includes a project description and estimated total project cost.
The Department is in receipt of the required LMIG Program application and has proposed four
projects with an estimated total cost of $676,317.32 for GDOT review. Upon approval of the
proposed project list, the State has committed to fund up to 70 percent of the GDOT eligible
construction costs, in an amount not to exceed $473,422.12. The County will be responsible for
the required 30 percent local match of the GDOT eligible construction costs, or $202,895.20,
and 100 percent of all construction costs exceeding the State maximum. Funding for the
County's share of this project is available in the 2016 SPLOST Transportation Improvements
Program Fund approved budget.
Page 168 of 208
Comm. Dist.
All
Agenda Item Number. 7
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners adopt a resolution authorizing the submission of a FY16 Local
Maintenance and Improvement Grant (LMIG) Program application to the Georgia Department
of Transportation, in an amount not to exceed $676,317.32, for Safety Action Projects; and
authorize the Chairman to execute the necessary documents.
ATTACHMENTS
Safety Action Projects List
Resolution
Page 169 of 208
FY16 LMIG APPLICATION
SAFETY ACTION PROJECTS
Cobb County, GA
Comm Length
Dist. (miles)
Type of Work
No. Road Name
Begin
End
1 Windy Hill Road
Windy Ridge Extension
950' south of Wildwood Parkway
2
0.25 High friction surface, pavement markings
2 Cheatham Hill Road 275' south of Livingston Drive 650’ south of Ward Creek Drive
1
0.40 High friction surface, pavement markings
3 Piedmont Road
Rio Montana Drive
Shaw Road
3
0.35 High friction surface, pavement markings
4 Riverside Parkway 500’ west of Hartman Road
Hartman Road
4
0.09 High friction surface, pavement markings
Estimated Total Project Cost
Estimated
Cost
$ 189,565.75
$ 153,960.12
$ 265,776.43
$ 67,015.02
$ 676,317.32
Page 170 of 208
RESOLUTION
WHEREAS, it continues to be the desire of Cobb County to support the preservation of County
infrastructure; and
WHEREAS, the Georgia Department of Transportation has been delegated authority to award
State financial assistance for a transportation project; and
WHEREAS, the grant or cooperative agreement for State financial assistance will impose certain
obligations upon Cobb County, and may require Cobb County to provide the local share of the
project cost; and
WHEREAS, Cobb County has provided or will provide all annual certifications and assurances
to the Georgia Department of Transportation required for the project;
NOW, THEREFORE, BE IT RESOLVED that the Cobb County Board of Commissioners
authorize the filing of an application for a grant by Cobb County with the Georgia Department of
Transportation in the proposed amount not to exceed $676,317.32;
1.
That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute and file an application for State assistance on behalf of Cobb
County with the Georgia Department of Transportation for State assistance authorized by
49 U.S.C. Chapter 53, Title 23, United States Code, or other State statutes authorizing a
project administered by the Georgia Department of Transportation.
2.
That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute and file with its application the annual certifications and assurances
and other documents the Georgia Department of Transportation requires before awarding
a State assistance grant or cooperative agreement.
3.
That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute grant and cooperative agreements with the Georgia Department of
Transportation on behalf of Cobb County.
This ______ day of _______________, 2016.
________________________________
Timothy D. Lee, Chairman
Cobb County Board of Commissioners
Page 171 of 208
Agenda Item Number. 8
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Memorandum of Agreement with the Cobb-Marietta Coliseum and Exhibit Hall
Authority for I-285 Multi-Use Bridge, Project Nos. E4210/TR494.
BACKGROUND
The I-285 Multi-Use Bridge project consists of a bridge spanning Galleria Drive, I-285, and
Circle 75 Parkway to SunTrust Park. The total project length is approximately 1,110 feet.
The mixed use developments in the Cumberland area cater to residents and patrons 365 days per
year. The purpose of this multi-use bridge is to provide safe connectivity and mobility between
commercial, residential and entertainment options within the Cumberland area. The proposed
bridge will be constructed to accommodate pedestrians, bicycles, and future use by transit
vehicles.
A combination of funding from the Cumberland Community Improvement District (CCID),
FTA grants, the Atlanta Braves, and the Cumberland Special Service District I will be used to
construct this project.
The Cobb-Marietta Coliseum and Exhibit Hall Authority owns and operates the Cobb Galleria
Centre venue, along with the venue's parking deck facility, which is adjacent to the I-285 MultiUse Bridge project. This MOA outlines the easements required for the construction of the
project and future efforts to reconstruct the venue parking deck to accommodate anticipated use
by transit vehicles.
The MOA with the Cobb-Marietta Coliseum and Exhibit Hall Authority has been reviewed by
the County Attorney's Office.
Page 172 of 208
Comm. Dist.
2
Agenda Item Number. 8
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve a Memorandum of Agreement with the Cobb-Marietta
Coliseum and Exhibit Hall Authority for I-285 Multi-Use Bridge, Project Nos. E4210/TR494;
and authorize the Chairman to execute the necessary documents, in a form substantially similar
to that provided under separate cover and as approved by the County Attorney's Office.
UNDER SEPARATE COVER
Memorandum of Agreement with the Cobb-Marietta Coliseum and Exhibit Hall Authority
ATTACHMENTS
Location Map
Page 173 of 208
LOCATION MAP
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Department of Transportation
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PROJECT:
I-285 Multi-Use Bridge
Project Nos. E4210/X2408
Page 174 of 208
DATE:
April 26, 2016
k
[
Agenda Item Number. 9
Cobb County
Department of Transportation
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Memorandum of Agreement with the Georgia Department of Transportation for
preliminary engineering oversight on South Barrett Parkway Reliever, Phase 3, State P.I. No.
0013239, Town Center Community Improvement District Project No. TCID-26, Cobb County
Project No. X2407.
BACKGROUND
On August 23, 2011, the Town Center Community Improvement District (TCCID) Board
approved an agreement with Arcadis U.S., Inc., for a traffic and concept analysis study for
South Barrett Parkway Reliever, Phase 2.
Phase 2 and Phase 3 of this project consist of the development of a new roadway facility parallel
to and south of Barrett Parkway. This new roadway facility will run from Barrett Lakes
Boulevard eastward across I-75, and then northward along Roberts Court, providing another
critical crossing over I-75. The roadway is proposed to be a four-lane divided facility including
bus lanes, pedestrian accommodations and two roundabouts.
On August 14, 2012, the Board of Commissioners approved a Cobb Framework Agreement
(CFA) with the TCCID, which detailed the responsibilities of the TCCID and Cobb County for
traffic analysis, environmental screening, and concept development activities. The CFA was
approved by the TCCID Board at their meeting on July 24, 2012. Per terms of the CFA, the
TCCID will be responsible for funding 100 percent of the engineering costs. The Department's
role will be to provide oversight of engineering and construction activities.
On September 24, 2013, the TCCID Board approved funding to move forward with additional
design and preliminary engineering services for South Barrett Parkway Reliever, Phases 2 and
3. A portion of Phase 2 work was separated out as Phase 3 to facilitate potential grant funding
opportunities.
Page 175 of 208
Comm. Dist.
1, 3
Agenda Item Number. 9
On November 26, 2013, the Board approved Supplemental Agreement No. 1 to the CFA with
TCCID for additional design and preliminary engineering services for South Barrett Parkway
Reliever, Phases 2 and 3.
Preliminary engineering for Phase 3 is currently being funded by TCCID. However, in order to
qualify for possible federal/state funding, the project has been added to the Statewide
Transportation Improvement Plan and is now subject to review by the Georgia Department of
Transportation (GDOT).
The Department is in receipt of a Memorandum of Agreement (MOA) from GDOT for
preliminary engineering oversight on South Barrett Parkway Reliever, Phase 3. GDOT has
estimated that the oversight fee for this project will be $72,000.00. This fee will be due upon
execution of the MOA. Funding for the engineering oversight fee is available in the 2016
SPLOST Transportation Improvements Program Fund approved budget with the appropriation
of additional revenue from the TCCID.
The MOA with GDOT has been reviewed by the County Attorney's Office.
FUNDING
Appropriate receipt of additional revenue to the 2016 SPLOST Transportation Improvements
Program Fund from the Town Center Community Improvement District, as follows:
Increase Revenue:
347-050-X240-X240-4505-X2407-E (CID Revenue) $72,000.00
Increase Expenditure: 347-050-X240-X240-8722-X2407-E (Engineering)
$72,000.00
RECOMMENDATION
The Board of Commissioners approve a Memorandum of Agreement (MOA) with the Georgia
Department of Transportation (GDOT) for preliminary engineering oversight on South Barrett
Parkway Reliever, Phase 3, State P.I. No. 0013239, Town Center Community Improvement
District Project No. TCID-26, Cobb County Project No. X2407; authorize payment of an
engineering oversight fee, in an amount not to exceed $72,000.00; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents, in
a form substantially similar to that submitted under separate cover and as approved by the
County Attorney's Office.
UNDER SEPARATE COVER
Memorandum of Agreement with Georgia Department of Transportation
ATTACHMENTS
Location Map
Page 176 of 208
LOCATION MAP
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PROJECT:
Cobb County
Department of Transportation South Barrett Reliever Phase 3
Project X2407
Notes: Commission Districts 1 and 3
DATE:
April 26, 2016
Marietta
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Page 177 of 208
Agenda Item Number. 10
Cobb County
Department of Transportation
Comm. Dist.
Jim Wilgus, Interim Director
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601
TO:
David Hankerson, County Manager
FROM:
Jim Wilgus, Interim Director
This item has been electronically signed by:
Jim Wilgus, Interim Director
DATE:
April 26, 2016
PURPOSE
To approve a Utility Relocation Agreement with Georgia Power Company for preliminary
engineering and relocation of facilities on Sandy Plains Road, Project No. E6060, MIS Contract No.
000959.
BACKGROUND
Sandy Plains Road is an approved roadway safety and operational improvements project in the 2011
SPLOST Transportation Improvements Program.
The project consists of installing a raised concrete median from Kinjac Drive to Ebenezer Road, with
appropriate median cuts and access points. Other improvements include new crosswalks and
pedestrian signalization, new traffic signalization, resurfacing of Sandy Plains Road and widened
sections, associated pavement markings, and signage.
Construction of this project will require Georgia Power Company to remove and relocate their
existing facilities. Since the facilities may be located on Georgia Power Company’s easement, the
cost for the relocation, in an amount not to exceed $588,610.00, may be reimbursable by Cobb
County.
The Utility Relocation Agreement with Georgia Power Company has been reviewed by the County
Attorney’s Office.
Page 178 of 208
3
Agenda Item Number. 10
FUNDING
Available in the 2011 SPLOST Transportation Improvements Program Fund, with the following
budget transfer:
Transfer from:
345-050-E006-E606-8781-E6060-U (Preliminary Est.)
$588,610.00
Transfer to:
345-050-E006-E606-8786-E6060-U (Utility Reloc.)
$588,610.00
RECOMMENDATION
The Board of Commissioners approve a Utility Relocation Agreement with Georgia Power Company,
in an amount not to exceed $588,610.00, for preliminary engineering and relocation of facilities on
Sandy Plains Road, Project No. E6060, MIS Contract No. 000959; authorize the corresponding
budget transaction; and further authorize the Chairman to execute the necessary documents, in a form
substantially similar to the attached and as approved by the County Attorney’s Office.
ATTACHMENTS
Location Map
Utility Relocation Agreement with Georgia Power Company
Page 179 of 208
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Page 180 of 208
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Page 181 of 208
Page 182 of 208
Page 183 of 208
Page 184 of 208
Page 185 of 208
COBB COUNTY PUBLIC SERVICES AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Parks, Recreation, and Cultural Affairs
1
To approve the ranking of the top qualified firms to provide Professional Design and
Construction Administration Services for Improvements at Mabry Park and authorize
P.A.R.K.S. to negotiate final scope and fee.
Page 186 of 208
Agenda Item Number. 1
Cobb County
Parks, Recreation & Cultural Affairs
Eddie Canon, Director
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813
TO:
David Hankerson, County Manager
FROM:
Eddie Canon, Director
This item has been electronically signed by:
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
DATE:
April 26, 2016
PURPOSE
To approve the ranking of the top qualified firms to provide Professional Design and
Construction Administration Services for Improvements at Mabry Park and authorize
P.A.R.K.S. to negotiate final scope and fee.
BACKGROUND
The 2016 Parks, Recreation and Cultural Affairs (PRCA) SPLOST program includes the
development of Mabry Park, 4470 Wesley Chapel Road, Marietta. The 26.5 acre Mabry
property was purchased in 2008 using funds authorized under the 2006 Parks Bond Program. A
Master Plan was prepared and approved by the Board of Commissioners on May 24, 2011. The
Master Plan incorporates trails, picnic areas, and other features of a passive park.
In order to generate appropriate construction documents, the Department requires the services of
an appropriately experienced professional architecture and engineering firm. A Request for
Professional Design Services was published on the County Purchasing website, and advertised
in the Marietta Daily Journal on February 26, and March 4, 11, and 18, 2016, in accordance
with Selection Process 1 (Competitive Negotiations). Proposals were received from seven firms
and opened on March 24, 2016.
Page 187 of 208
Comm. Dist.
3
Agenda Item Number. 1
The following Selection Committee was approved to review the proposals: Dave Breaden
(CCWS), Benjie Brumbeloe (PARKS), Stephanie Brice, (Purchasing), Drew Raessler (DOT),
and Kaye Wilson (PARKS). The Selection Committee reviewed the proposals and ranked the
firms based on their proposed staff, experience, past performance, approach to the work,
availability, and financial stability. The committee identified and ranked the three most
qualified responding firms:
1) AECOM
2) Pond & Company
3) Lose & Associates, Inc.
P.A.R.K.S. requests authorization to enter into negotiations with the top ranked firm, AECOM,
for the final scope of services and fee. If these negotiations should not result in an agreement,
P.A.R.K.S. requests authorization to negotiate with the second ranked firm and so on until an
agreement is reached.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve the ranking of the top qualified firms to provide
Professional Design and Construction Administration Services for Improvements at Mabry
Park, and authorize P.A.R.K.S. to negotiate final scope and fee with AECOM, the top ranked
firm. If these negotiations should not result in an agreement, the Board of Commissioners
authorizes P.A.R.K.S. to negotiate with the second ranked firm and so on until an agreement is
reached.
Page 188 of 208
COBB COUNTY SUPPORT SERVICES AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Property Management
1
To approve the schematic design for the rebuild of the East Marietta Library and
Cultural Center, as part of the 2016 SPLOST program.
Page 189 of 208
Agenda Item Number. 1
Cobb County
Property Management Department
John A. Reida, Director
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148
TO:
David Hankerson, County Manager
FROM:
John A. Reida, Director of Property Management
Jackie R. McMorris, Director of Public Services
Helen Poyer, Director of Library Services
Eddie Canon, Director of P.A.R.K.S.
This item has been electronically signed by:
John A. Reida, Director
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
Helen Poyer, Director
DATE:
April 26, 2016
PURPOSE
To approve the schematic design for the rebuild of the East Marietta Library and Cultural
Center, as part of the 2016 SPLOST program.
BACKGROUND
The East Marietta Library and Cultural Center is included in the 2016 SPLOST projects as new
construction.
On March 10, 2015, the Board of Commissioners authorized funding and a contract with CAS
Architecture for the preparation of the architectural programming and schematic documents
required for the submission of a grant application to the Georgia Library Services as well as
design and construction bridging documents for a new East Marietta Library and Cultural
Center building to be located at 2051 Lower Roswell Road, Marietta.
On November 24, 2015, the Board of Commissioners approved a design/build contract with
Batson-Cook Company, in a total amount not to exceed $1,343,930.00, to include design costs
of $526,469.00, project fee costs of $313,461.00 and general conditions costs of $504,000.00,
for a combined total of $1,343,930.00 for the new East Marietta Library and Cultural Center.
During the Work Session meeting on April 26, 2016, the schematic drawings for the rebuild of
the East Marietta Library and Cultural Center were presented for consideration by the Architect
Page 190 of 208
Comm. Dist.
2
Agenda Item Number. 1
with Batson-Cook Company.
Although our analysis does not support payback for LEED Certification within 10 years, the
Architect will design per LEED Certification guidelines as is feasible.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners approve the schematic design presented for the rebuild of the East
Marietta Library and Cultural Center, as part of the 2016 SPLOST program. To be located at
2051 Lower Roswell Road, Marietta.
Page 191 of 208
COBB COUNTY PUBLIC SAFETY AGENCY
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Administration
1
To approve a contract with International Association of Chiefs of Police for a Police
Policy Assessment of the Police Department.
Page 192 of 208
Agenda Item Number. 1
Cobb County
Department of Public Safety
Comm. Dist.
All
Sam Heaton, Director of Public Safety
100 Cherokee Street, Suite 460
Marietta, Georgia 30090-9682
TO:
David Hankerson, County Manager
FROM:
Sam Heaton, Director of Public Safety
This item has been electronically signed by:
Sam Heaton, Director of Public Safety
DATE:
April 26, 2016
PURPOSE
To approve a contract with International Association of Chiefs of Police for a Police Policy
Assessment of the Police Department.
BACKGROUND
The Board of Commissioners directed the Director of Public Safety to inventory and evaluate the
policies, practices and ongoing activities within the Police Department and present to the Board
on January 26, 2016. A plan was developed to conduct a broad and comprehensive assessment of
the policies, procedures and practices as they relate to recruitment, diversity training, community
engagement and the citizen complain process. It was determined that an outside agency should
be utilized for an objective and impartial assessment of the scope and goals.
On February 9, 2016, the Board of Commissioners authorized the advertisement and solicitation
of sealed bids from interested parties for a Public Safety Study. A Request for Proposal (RFP),
Sealed Bid No. 16-6131, for a Police Policy Assessment was advertised in the Marietta Daily
Journal on February 26, March 4, 11, and 18, 2016. Five bids were received on March 24, 2016.
One bid was deemed unresponsive, and four bids were received from the following qualified
vendors.
1.
2.
3.
4.
International Association of Chiefs of Police (IACP)
Public Safety Strategies Group (PSSG)
21CP Solutions
Matrix Consulting
Page 193 of 208
Agenda Item Number. 1
An evaluation committee was comprised of the following members: Director of Public Safety,
Sam Heaton; Deputy Chief Tim Cox of the Police Department; Deputy Chief Ronald Prince of
the Police Department; Deputy Chief William Tanks of the Fire Department; and Director of
Public Services, Dr. Jackie McMorris. IACP was the most qualified and responsive bid selected
as the top-ranked proposer based on the selective criteria.
The Department of Public Safety requests the Board of Commissioners approve a contract with
International Association of Chiefs of Police (IACP) in the amount of $93,000.00, for the
assessment of the Police Department’s policies, procedures and practices. It is anticipated that
this study will be completed in six months.
FUNDING
Funding is available with the following transfer:
Transfer
from:
010-130-2100-8852
(Undesignated contingency-School
Bus)
$93,000.00
Transfer to:
010-130-2100-6326
(Professional Services)
$93,000.00
RECOMMENDATION
The Board of Commissioners approve a contract with International Association of Chiefs of
Police, in the amount of $93,000.00, for an assessment of the Police Department’s policies,
procedures, and practices; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.
Page 194 of 208
COBB COUNTY BOARD OF COMMISSIONERS
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
District 2 (Southeast Cobb)
1
To direct Legal to proceed in the Cobb County Superior Court with the litigation of
Tritt and Isakson Living Communities, LLC v. Cobb County, Georgia, et al.
Page 195 of 208
Agenda Item Number. 1
Cobb County Board of Commissioners
Bob Ott, Commissioner, District 2
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3315 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Bob Ott, Commissioner
This item has been electronically signed by:
Bob Ott, Commissioner, District 2
Lisa Cupid, Commissioner, District 4
DATE:
April 26, 2016
PURPOSE
To direct Legal to proceed in the Cobb County Superior Court with the litigation of Tritt and
Isakson Living Communities, LLC v. Cobb County, Georgia, et al.
BACKGROUND
Wylene S. Tritt and Isakson Living Communities, LLC (“Plaintiffs) filed suit against Cobb
County, Georgia on April 16, 2015 to appeal the BOC decision to deny the rezoning of a 53 acre
tract from R-20 to CCRC. The property fronts Roswell Road in the vicinity of the new WellStar
facility, with a park on one side and residential subdivisions on the other side and to the rear.
The parties attended mediation on two separate occasions, November 16, 2015 and January 18,
2016. At the second mediation, the mediator ended the mediation because it appeared that the
parties would not reach a resolution. The parties had previously agreed to stay discovery
pending the outcome of mediation. However, in February, 2016, counsel for the Plaintiffs
notified Legal that a written plan of the final offer verbalized at mediation would be delivered
by March 11, 2016 so that the property could be posted, advertised and presented for a vote by
the full BOC. To date no plan has been received and the matter has been languishing.
RECOMMENDATION
The Board of Commissioners direct Legal to proceed in the Cobb County Superior Court with
the litigation of Tritt and Isakson Living Communities, LLC v. Cobb County, Georgia, et al.
Page 196 of 208
Comm. Dist.
2
COBB COUNTY FINANCE
REGULAR AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
Finance
1
To authorize the move of Project Accounting for the I-285 Multi-Use Bridge from the
2016 SPLOST Fund to the Public Facility Projects Fund.
2
To authorize to amend funding for the Utility Relocation Agreement with Georgia
Power Company for the I-285 Multi-Use Bridge approved at the April 12, 2016 BOC
meeting.
Page 197 of 208
Agenda Item Number. 1
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To authorize the move of Project Accounting for the I-285 Multi-Use Bridge from the 2016
SPLOST Fund to the Public Facility Projects Fund.
BACKGROUND
At the April 12, 2016 BOC meeting the Board approved the contract with Northwest Express
Roadbuilders, a Joint Venture, for construction of the I-285 Multi-Use Bridge in the amount of
$10,085,408.80. This agenda item had project funding identified from the following sources:
Cumberland CID
FTA (current and prior year with local match)
Atlanta Braves
Cumberland Special Services District I
$5,000,000.00
$4,545,988.00
$ 380,000.00
$ 159,420.80
With this item these revenues were appropriated and accounted for in the 2016 SPLOST Fund
for accounting purposes. After further analysis it is the recommendation from both the County
Attorney's Office and the Finance Department that this project be accounted for apart from the
SPLOST Fund as revenues identified are non SPLOST related. This agenda item is requesting to
move the previously approved appropriations from the 2016 SPLOST Fund to the Public
Facility Projects Fund.
Page 198 of 208
Comm. Dist.
2
Agenda Item Number. 1
FUNDING
Reverse transactions from previous agenda item to accommodate accounting of the project in
the Public Facility Projects Fund instead of the 2016 SPLOST Transportation Improvements
Program Fund:
Decrease Revenue:
347-050-X240-X240-4505-X2408-C (CCID
Revenue)
$5,000,000.00
Decrease
Expenditure:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$5,000,000.00
Transfer From:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$3,245,988.00
Transfer To:
202-050-Various Units-8005 (FTA- Preliminary
Est.)
$2,596,790.00
202-050-Various Units-8005 (Local MatchPreliminary Est.)
$ 649,198.00
Transfer From:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$1,300,000.00
Transfer To:
202-050-4831-8005 (FTA-Preliminary Est.)
$1,040,000.00
202-050-4831-8005 (Local Match-Preliminary Est.)
$ 260,000.00
Decrease Revenue:
347-050-X240-X240-4506-X2408-C (Other Local
Rev.)
$ 380,000.00
Decrease
Expenditure:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$ 380,000.00
Transfer From:
347-050-X240-X240-8762-X2408-C (Turnkey
Const.)
$ 159,420.80
Transfer To:
294-055-CSDI-8810 (Designated Contingency)
$ 159,420.80
Appropriate receipt of additional revenue to the Public Facility Projects Fund from the
Cumberland Community Improvement District, as follows:
Increase Revenue:
380-050-4450-4450-4505-TR494-C (CCID Revenue) $5,000,000.00
Increase Expenditure:
380-050-4450-4450-8762-TR494-C (Turnkey
Const.)
Page 199 of 208
$5,000,000.00
Agenda Item Number. 1
Federal and local match funding is available with the transfer of existing Federal Transit
Administration Grant funds from the Transit Capital Projects Fund to the Public Facility
Projects Fund, as follows:
Transfer
From
Transfer To:
202-050-Various Units-8005 (FTA- Preliminary Est.)
$2,596,790.00
202-050-Various Units- 8005 (Local Match- Preliminary
Est.)
$ 649,198.00
380-050-4450-4450-8762-TR494-C (Turnkey Const.)
$3,245,988.00
Federal and Local match funding is available with the transfer of FY16 Federal Transit
Administration Grant funds to the Public Facility Projects Fund as follows:
Transfer From: 202-050-4831-8005 (FTA- Preliminary Est.)
Transfer To:
$1,040,000.00
202-050-4831-8005 (Local Match- Preliminary Est.)
$ 260,000.00
380-050-4450-4450-8762-TR494-C (Turnkey Const.)
$1,300,000.00
Appropriate receipt of additional revenue to the Public Facility Projects Fund from the Atlanta
Braves, as follows:
Increase Revenue:
380-050-4450-4450-4506-TR494-C (Other Local
Rev.)
$380,000.00
Increase
Expenditure:
380-050-4450-4450-8762-TR494-C (Turnkey Const.)
$380,000.00
Additional funding is available with the transfer of funds from the Cumberland Special Service
District I Fund to the Public Facility Projects Fund, as follows:
Transfer From: 294-055-CSDI-8810 (Designated Contingency)
$159,420.80
Transfer To:
$159,420.80
380-050-4450-4450-8762-TR494-C (Turnkey Const.)
RECOMMENDATION
The Board of Commissioners authorize the move of appropriations approved at the April 12,
2016 BOC meeting when awarding the contract to Northwest Express Roadbuiders for the
construction of the I-285 Multi-Use Bridge in the amount of $10,085,408.80 from the 2016
SPLOST Fund to the Public Facility Projects fund and authorize the corresponding budget
transactions.
Page 200 of 208
Agenda Item Number. 2
Office of Finance & Economic
Development
Jim Pehrson, CPA, Director/Comptroller
2
100 Cherokee Street, Suite 400 450
Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501
TO:
David Hankerson, County Manager
FROM:
James Pehrson, CPA, Director/Comptroller
This item has been electronically signed by:
James Pehrson, CPA, Director/Comptroller
DATE:
April 26, 2016
PURPOSE
To authorize to amend funding for the Utility Relocation Agreement with Georgia Power
Company for the I-285 Multi-Use Bridge approved at the April 12, 2016 BOC meeting.
BACKGROUND
At the April 12, 2016 Board of Commissioners meeting the Board approved funding for the
Utility Relocation Agreement with Georgia Power for the I-285 Multi-Use Bridge using 2016
SPLOST dollars. After further review it is the recommendation of both the County Attorney's
Office and the Finance Department that funding for this project come from the Cumberland
Special Services District I revenues. This project qualifies as an eligible use of these funds.
FUNDING
Reverse transactions from previous agenda item to accommodate accounting of the project in
the Public Facility Projects Fund instead of the 2016 SPLOST Transportation Improvements
Program Fund:
Transfer From: 347-050-X240-X240-8786-X2408-U (Utility Relocation)
$56,530.00
Transfer To:
$56,530.00
347-050-X240-X240-8781-X2408-U (Preliminary Ext.)
Page 201 of 208
Comm. Dist.
Agenda Item Number. 2
Funding will now be made available with the following transfer to the Public Facility Projects
Fund:
Transfer From: 294-055-CSDI-8810 (Designated Contingency)
$56,530.00
Transfer To:
$56,530.00
380-050-4611-4611-8789-TR493-U (Utility Relocation)
RECOMMENDATION
The Board of Commissioners authorize to amend the funding approved at the April 12, 2016
BOC meeting for the Utility Relocation Agreement with Georgia Power Company for the I-285
Multi-Use Bridge from using 2016 SPLOST dollars to using Cumberland Special Services
District I funds and authorize the corresponding budget transactions.
Page 202 of 208
PUBLIC COMMENT
(CONCLUSION OF MEETING)
APRIL 26, 2016
Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).
Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.
Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.
The Board is pleased to offer this opportunity at each regular meeting.
Page 203 of 208
APPOINTMENTS
AGENDA COVER
REGULAR MEETING OF APRIL 26, 2016
ITEM
NO.
APPOINTMENTS - ANNOUNCEMENTS - NO APPROVAL REQUIRED
1
To announce the appointment of Heather Evans to the Keep Cobb Beautiful, Inc.
2
To announce the appointment of Mark Riggans to the Transit System Advisory Board.
3
To announce the appointment of Karin DeAmicis to the One Percent Special Purpose
Local Option Sales Tax Citizens Oversight Committee.
Page 204 of 208
Agenda Item Number. 1
Cobb County Board of Commissioners
Bob Weatherford, Commissioner, District 1
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3313 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Bob Weatherford, Commissioner, District 1
This item has been electronically signed by:
Bob Weatherford, Commissioner, District 1
DATE:
April 26, 2016
PURPOSE
To announce the appointment of Heather Evans to the Keep Cobb Beautiful, Inc.
BACKGROUND
The Board is established to assist the county and the Board of Commissioners in establishing,
promoting, and maintaining a countywide policy for improved environmental and waste
management and such other tasks as the Board of Commissioners may designate. The Board
shall have only advisory authority in recommending refuse, waste and environmental
management policies to the BOC, with the goal that all refuse and clean community activities
may follow a common purpose.
RECOMMENDATION
To announce the appointment of Heather Evans to the Keep Cobb Beautiful, Inc. with a term to
expire on May 1, 2018. This appointee fills the Post 14 vacancy.
Page 205 of 208
Comm. Dist.
1
Agenda Item Number. 2
Cobb County Board of Commissioners
Bob Weatherford, Commissioner, District 1
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3313 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
Bob Weatherford, Commissioner, District 1
This item has been electronically signed by:
Bob Weatherford, Commissioner, District 1
DATE:
April 26, 2016
PURPOSE
To announce the appointment of Mark Riggans to the Transit System Advisory Board.
BACKGROUND
The Transit System Advisory Board shall advise the Board of Commissioners regarding plans
and actions recommended to enhance the public transit system.
RECOMMENDATION
The Board of Commissioners announce the appointment of Mark Riggans to the Transit
Advisory Board, Post 5, to expire December 31, 2018.
Page 206 of 208
Comm. Dist.
1
Agenda Item Number. 3
Cobb County Board of Commissioners
JoAnn K. Birrell, Commissioner, District 3
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3317 / fax: (770) 528-2606
TO:
David Hankerson, County Manager
FROM:
JoAnn K. Birrell, Commissioner, District 3
This item has been electronically signed by:
JoAnn K. Birrell, Commissioner, District 3
DATE:
April 26, 2016
PURPOSE
To announce the appointment of Karin DeAmicis to the One Percent Special Purpose Local
Option Sales Tax Citizens Oversight Committee.
BACKGROUND
To ensure that the County be accountable for the expenditure of the funds generated by a
Special Purpose Local Option Sales Tax and that the County implement the projects identified
in a timely and effective manner. The Committee shall also work with the BOC to establish
criteria that will enable the County Department of Transportation to evaluate and prioritize
sidewalk projects. The Committee shall be comprised of fifteen members of the community
who will be appointed by the BOC with each commissioner appointing three members. The
members shall serve a term that runs concurrent with the appointing commissioner and at the
pleasure of the commissioner.
FUNDING
N/A
RECOMMENDATION
The Board of Commissioners announce the appointment of Karin DeAmicis to the One Percent
Special Purpose Local Option Sales Tax Citizens Oversight Committee for a term balance
expiring on December 31, 2018. This appointment replaces Karen Traeger.
Page 207 of 208
Comm. Dist.
3
COMMISSIONERS' PUBLIC ADDRESS
APRIL 26, 2016
(Per Section 2.01.01 of the Rules of Procedure of the Board)
Page 208 of 208
