Alternative Airport Requiring Rental Vehicle Charges
Complete all shaded areas and submit with TER when incurring
rental car expenses due to flying into alternate airport for airfare savings
Print worksheetand attach to TER along with
documentation on airfare to destination airport
Boxes marked with red triangles contain comments. To view, mouse must be in that field.
***These comments contain important information including what documentation is required ***
*** Traveler can only be reimbursed the lower of the two total amounts indicated below ***
See examples tabs at bottom of this spreadsheet for 'no savings'and 'savings shown' - click to access
Airfares used in comparison should comply with lowest logical fare as stated in regulations
Indicate actual dates event is occuring
Alternate airport
# of Days Cost/Day
Airfare
Enter cost of air
Cost
Destination airport
# of Days Cost/Day
Airfare
Enter cost of air
Car rental - total
1
$0.00 Car rental
Gas for rental-total
1
$0.00 Taxi - to/from event
$0.00
Taxi - to/from hotel
N/A
$0.00 Taxi - to/from hotel
$0.00
N/A
N/A
Cost
$0.00
Lodging
$0.00 Lodging
N/A
$0.00
Parking at hotel
$0.00 Parking at hotel
N/A
$0.00
Meals
$0.00 Meals
N/A
$0.00
Total
$0.00 Total
$0.00
#1 NOTE: Must indicate number of days for calculation formula to work.
#2 NOTE: If hotel charges vary or if claiming partial day's meals, indicate '1' in # of days
column & enter total amount in cost/day - then do breakdown in explanation area below.
Explanations:
Alternative Airport Requiring Rental Vehicle Charges
Print and
attach to
TER
Complete all shaded areas and submit with TER when incurring
rental car expenses due to flying into alternate airport for airfare savings
Boxes marked with red triangles contain comments. To view, mouse must be in that field.
*** Traveler can only be reimbursed the lower of the two total amounts indicated below ***
See examples tabs at bottom of this spreadsheet for 'no savings'and 'savings shown' - click to access
Airfares used in comparison should comply with lowest logical fare as stated in regulations
Indicate actual dates event is occuring
Alternate airport
# of Days Cost/Day
Cost
Airfare
Enter cost of air
$200.00 Airfare
Car rental
1
250
N/A
N/A
Lodging
2
62
Parking at hotel
5
10
Meals
1
50
Taxi - to/from hotel
Total
Destination airport
$250.00 Car rental
$0.00 Taxi - to/from hotel
$124.00 Lodging
8/26-30/04
# of Days Cost/Day
Enter cost of air
N/A
2
Cost
$490.00
$0.00
15
$30.00
N/A
$0.00
$50.00 Parking at hotel
N/A
$0.00
$50.00 Meals
N/A
$0.00
$674.00 Total
$520.00
#1 NOTE: Must indicate number of days for calculation formula to work.
#2 NOTE: If hotel charges vary or if claiming partial day's meals, indicate '1' in # of days
column & enter total amount in cost/day - then do breakdown in explanation area below.
Explanations:
Alternative Airport Requiring Rental Vehicle Charges
Print and
attach to
TER
Complete all shaded areas and submit with TER when incurring
rental car expenses due to flying into alternate airport for airfare savings
Boxes marked with red triangles contain comments. To view, mouse must be in that field.
*** Traveler can only be reimbursed the lower of the two total amounts indicated below ***
See examples tabs at bottom of this spreadsheet for 'no savings'and 'savings shown' - click to access
Airfares used in comparison should comply with lowest logical fare as stated in regulations
Indicate actual dates event is occuring
Alternate airport
# of Days Cost/Day
Cost
Airfare
Enter cost of air
$200.00 Airfare
Car rental
Destination airport
# of Days Cost/Day
Enter cost of air
$490.00
31
N/A
N/A
Lodging
1
62
$62.00 Lodging
N/A
$0.00
Parking at hotel
5
10
$50.00 Parking at hotel
N/A
$0.00
Meals
1
20
$20.00 Meals
N/A
$0.00
Total
$0.00 Taxi - to/from hotel
$456.00 Total
N/A
Cost
4
Taxi - to/from hotel
$124.00 Car rental
8/26-30/04
2
$0.00
15
$30.00
$520.00
#1 NOTE: Must indicate number of days for calculation formula to work.
#2 NOTE: If hotel charges vary or if claiming partial day's meals, indicate '1' in # of days
column & enter total amount in cost/day - then do breakdown in explanation area below.
Explanations: