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Published on May 2016 | Categories: Documents | Downloads: 3 | Comments: 0




Re: What are the matching Po options in AP Invoice Workbench and what is the different b\w them?
there are 2 ways,3 ways and 4 ways matching for PO. In 2-way: what ever you have ordered for the PO you will make the payment for the suppliers in 2- way i.e we will compare two documents PO and Invoice. 2-way matching verifies that Purchase order and invoice information match within your tolerances: Quantity billed <= Quantity Ordered Invoice price <= Purchase order price Eg:Suppose we Had given PO for 100 items ,for that we will receive invoice for 100 items. so that we will make payment for that 100 items. In 3-Way you will compare 3 documents i.e PO+reciept+Invoice. 3-way matching verifies that the receipt and invoice information match with the quantity tolerances defined: Quantity billed <= Quantity received. Eg:Suppose we have ordered 100 items in PO. But we had received only 75 items ,But we had received invoice for 100 items. so, we will make payment for only 75 items. In 4-Way you will compare 4 documents i.e PO+Receipt+Invoice+Inspection. 4-way matching verifies that acceptance documents and invoice information match within the quantity tolerances defined: Quantity billed <= Quantity accepted. Eg:Suppose we have 100 items in PO. Suppers send us 75 items We will do inspection on those items what ever we have received, If 15items got damaged. finally, we are going to make payment to the 60 items only.

We have raised the requisition and PO, and also raised the Invoice and made the payment but did not match with PO. What we need to do with that pending PO ?
1)again mtach PO with invoice 2) Void the Payment, Cancel the Invoice, raise a new invoice and match it against the PO

Can you split an Invoice?
u can split an invoice.in the invoice workbench window select the invoice and click the split option. Basically You doesn't split the invoice . You split the shedule payment of the invoice . You will get this option when you click the tab of schedule payments of the invoice

Re: What are the types of requitions?
Purchase Requisition is used for making PO

Internal requisition is used for Internal sale order

Re: What are the steps to define a Bank?
there are 3 types of bank account 1.internal 2.customer 3.supplier if ur defining internal and customer bank accounts u need to define payament format. steps ----setup>payment>format 1.payment format describes in which method u want to make payment to the supplier 2.how many invoices are to printed in a cheque. 3.how the cheque has to be printed after defing this save ur work. step 2 -----setup>payment>bank 1. enter ur bank name & branch name. 2. click on bank accounts 3. select internal 4. give gl accounts cash & cash clearning 5. click on payables doucument 6. define name of doc & attach ur payment format which we defined in step one. 7. give the numbering from where to start. this are the mandatory setup's

Re: What are the types of Invoices , what is prepayment & steps to apply it to an Invoice ?
Invoices can be of many types viz.standard , debit memo credit memo, prepayment , employess expense report, mixed invoices and so on... Prepayment is liek an advance payment to supplier...in normal parlance prepayment means you have made payment for somethin even though you havent enjoyed the benefit of the same. Frst you have to create a prepaymnet invoce and then make the payment for the saem. when you ll create an invoice for the same supplier a pop up will come which will provide you with the information that one prepayment can be apllied to this invoice. Go to "actions" then "Apply or unapply prepayment" A form will open where in you will have to check the box in the applied section. You can apply the enitre amount in one invoice or multiple invoice.The amounts can be changed as per your requirement.

in payables 11 types of Invoices are there that is 1. Standard Invoice 2. Debit memo 3. Credit memo 4. Expencess report 5. Mixed Invoice 6. Prepayment 7. PO defualt 8. With holding tax 9. Reccuring Invoice 10.Interest Invoice 11.Quick match prepayment : advance payment you make to a suppliers or employee. If you enter Temporary for the Prepayment type field, then you can later apply prepayment to an invoice two types of prepayments are there, namely, temporary and permanent. In case of earlier one. it is treated as advance to the supplier and will be adjusted againest any invoice on or after the settlement date but in case of later one, it is treated as deposit with the supplier.

Re: What are the Accounting Entries in P2P.in Oracle Financial terminology ?
he Accounting Entries in P2P cycle when we receive the goods. A.Inventory Item: ----------------1.When we receive the goods(for staging areas) Receiving Inventory A/c Dr Inventory AP Accural A/c Cr 2.When we transfer the goods (to sub-inventory) Inventory A/c Dr Receiving Inventory A/c Cr 3.When We create AP Invoice matched to Purchase Order Inventory AP Accrual A/c Dr Liability A/c Cr 4.(a)When we make the payment and follows Reconciliation... Liability A/c Dr Cash Clearing A/c Cr (b)When payment is cleared.... Cash Clearing A/c Dr Cash A/c Cr

OR 4. When we make the payment and we are not following Reconciliation....... Liability A/c Dr Cash A/c Cr And the Final When issued to Dept........ Expencse A/c Dr Invemtory A/c Cr ================================================= B.Expense Item: --------------1.When we receive the goods(for staging areas) Receiving Inventory A/c Dr Inventory AP Accural A/c Cr 2.When we transfer the goods (to sub-inventory) Expense A/c Dr Receiving Inventory A/c Cr 3.When We create AP Invoice matched to Purchase Order Inventory AP Accrual A/c Dr Liability A/c Cr 4.(a)When we make the payment and follows Reconciliation... Liability A/c Dr Cash Clearing A/c Cr (b)When payment is cleared.... Cash Clearing A/c Dr Cash A/c Cr OR 4. When we make the payment and we are not following Reconciliation....... Liability A/c Dr Cash A/c Cr

Re: What is meant by RFQ?
RFQ terms is widely used in Purchasing context,it means request for quotation . This is prepared to request supplier to send his quotation for mentioned items and quantities. Supplier send its quotation to buyer, which

buyer enters into application. there are three types of rfq standard rfq--- one time purchase bid rfq --- when the items are less & cost is more ex- diamond catalog rfq --- when the items are more & cost is less ex- nuts ,bolts, ect if we enable rfq at the site level we cant riase a qfq from that site. hey are two Accrual methods 1 Accrue on Recepit 2 Accre at period end Accre on receipt means that when a receipt is saved, accrual transactions are immeditely recorded and sent to gl interface. This is also known as "online" accruals. Accrue at periond end means that when a receipt is saved, the accrual transactions are not immediately recorded and sent to gl; instead the accounting entries are generated and sent at the end of the month by running the Receipt Accrual-Period End process

Re: what is meant by accural report? it consist of ?

Re: How to make an Item as a Stock Item but not for Sale.
Change the Item Attributes to Y for Inventory Item/Stockable (Inventory Tab) and N for Customer Ordered/Customer Orders Enabled (Order Management Tab)

Re: define the difference between cycle counting and physical inventory?
Cycle Count : Periodic counting of inventory items at regular intervals Physical Inventory : Counting is done once / twice a year Cycle Count : We can schedule the count Physical Inventory : We cannot schedule this. Cycle Count : We cannot have a snap shot Physical Inventory : We can have a snap shot Cycle Count : We can view the qty in the system Physical Inventory : We can not view the qty in system Cycle Count : We cane select the items using ABC analysis. Physical Inventory : It is done for all the items. Cycle Count : We need not to freeze inventory transactions. Physical Inventory : Need to freeze inventory transactions. Cycle Count : Recount is possible Physical Inventory : Recount is not possible. Cycle Count : We can maintain recount history. Physical Inventory : No recount, hence no history.

Cycle Count : Adjustments can be procesed on approval. Physical Inventory : Can be done using adjustment concurrent A physical inventory is done once a year to check and correct the accuracy of your inventory. Often used by banks to audit their investment into your company or to simply reset your stock levels so that inventory is correct and customer service is not impacted by wrong information. A cycle counts purpose is to find systemic problems, it is NOT intended to ensure your inventory accuracy or fix your on hand quantities. Those are mere bi-products of a cycle count. All inventories will have different classification of products called A,B,C,D classification. These classes are defined by the criticalness and movement of a product where an A item is high dollar / high mover, and a D item is something that is identified by the dust it has on the shelf. A cycle count filters through your inventory over a course of a year. A company may choose to count all their A items 4 times a year, B items 3 times a year, C items twice, and D once. The theory behind the Cycle Count is to monitor your systems (processes and proceedures). Are you pulling parts correctly, are they marked correctly, is paperwork being processed, is the receiving dept. counting items on the inbound, are product bar coded correctly, is a bill of material correct, theft, and a hundred other things that could possibly cause your inventory to go out of balance. A cycle count finds those flaws and offers you a chance to correct them. The reason an A item is counted more often than a D is not because of Value $$, yet because it is subjected to your processes a lot more. Assuming you have a very solid system/process, you constantly test it (via Cycle Counts), and you apply that same exact process to an A item as you do a D, there is a very high probablility that your inventory accuracy on the D item will be as accurate as your A, even though you only counted it once in a years span. Lastly, a good cycle count has a Hit of Miss criteria. There are always going to be acceptable levels of tolerance. Simply put, do we really care if we are off by 1 or 2 pcs. of a $0.01 part that we stock THOUSANDS of? NO! So we identify those tolerances. If your counts fall with in those tolerances, you have a HIT (good thing). IF they fall outside of the tolerance you have a MISS (bad thing). Misses are investigated. Problems researched and solutions

secured. THEN as a final measure you would schedule the MISS for a future cycle count, say in a couple of weeks to ensure the fix worked, the process is functioning and the system is good. Basic idea behind conducting Stock Count thru Cycle Count (CC)or Physical Inventory (PI) remains the same of streamlining your inventory. Now it is not mandatory to conduct the CC or PI yearly once or once in six months or 3 months so on and so forth, this is purely the decision of the business (client). Conducting the stock count process remains same in CC or PI on a broader level.Both processes; 1.select the items for the count 2.system snapshot 3.printing report of system snapshot without item qty 4.entering physical stock qty 5.printing report for the qty variation between physical and system qty 6.recounting the item quantities in case of variation above tolerance level (optional) 7.approving the qty varaitions 8.posting the adjustment with appropriate transaction type and transaction account Differences in CC and PI: CC - It is stock count method where you select item or list of items which have to be counted.Now you can select the items either by manually selecting for each CC or by creating item groups using ABC analysis. By performing ABC Analysis you group the items and perform the CC for each group or collectively.You execute the CC programs and take the system snapshot as on date. Later you either manually enter the physical qty or import the physical qty using interface program. PI - It is stock count method where you select items in an inventory org or subinventory/subinventories. Then you execute the generate tags program to create unique tag no. for each item in the list and subsequently take system snapshot. Then you manually enter the physical qty against each item and find the variance and finally pass the adjustment on approval.

Re: what is the purpose of item master organisations? can we define more than one item master?
In IMO we can define and Maintain items. The organization that contains your master list of items. Yes, One IMO is Must,and We can define more than One (IMO)Item master Org Item master orgnization is vertual organitions where no transaction will be carried out.Used only to define items. Yes it is possible to have multiple IMOs but not recommended.It may lead to confusions.

Re: What is the different between 11i and R12 in oracle ?

Re: Can i assign a supplier type of bank account to more than one supplier ?
Yes..we can assign the supplier bank account to more than one supplier. For this, we have to enable the "allow assignment to multiple suppliers" option at bank account level. In R12 the bank model is totally changed. > Centralized bank model. > Banks are at LE level unlike OU level in 11i > There is no concept of supplier or customer. Instead called as "Trading Partner" (naming convention). >A Trading Partner can be a Seller (supplier) or a buyer(customer) for the organization. > A bank can be used for both AP and AR or any of these modules. Hope this brief points can help you.

Re: Which interface tables are used for Invoice Import , give the important columns?

Re: Payment Methods?
batches. electronic--- organisation makes payment through e-commerce gateway.they send file to bank and bank makes the payment to the suppier. wire---A payment method where you pay invoices outside of Payables by notifying your bank that you want to debit your account and credit your supplier's account with appropriate funds.

Re: I paid 10,000 Rs in advance to the employee for meeting his expenses. The employee met only 5000

expenses and the remaining 5000 he has to retern to the company. How will you define it.
Employeer is defined as Supplier in expenses so we need to create Credi memo for that remaining 5000 amount.

Re: What is meant by pay on receipt auto invoice?
Pay on Receipt- You can enter this if the supplier site is a purchasing site. If you want to use the Pay on Receipt AutoInvoice Program to automatically create invoices based on receipts you enter for this supplier site, enter Receipt. Navigation : Payables->Supplier->Supplier Sites->Purchasing>Self Billing [DFF]. When option is enabled, Invoice will be created automatically at the time of receiving goods/receipt creation. This is a feature of AP to PO cycle.

Re: difference between manual payment and quick payment?
Manual payment is used to pay the invoices manually using out checks,whereas quick payments are made thru EDI/EFT or inside clearing or bank transfers in a batch

Re: Why shud we run Expense report import programme in AP..where are we importing from??
To import the expense invoice details from 'Expense report' window to 'Invoice' workbench. Once we enter the expense details in expense window we need to generate one standard invoice based on the expense information. Unless we can't convert the expense report as std invoice we can't pay to the emp. As it's a std application feature , without invoice we can't make a single payment in application. Expense report is also just like another source (internal), to create std invoice from expense report we need to run the 'Payable invoice import program' (parameter source as 'Expense report').

Re: What is meant by void payments?
void means useless. u can use void funtion after payment of invoice, so when u void a payament payables automatically reverses the accounting. void payments restrictions

-------------------------1. when payment paid by third party. 2. when payment got clearence from bank 3. when the related invoices has prepayment to it. 4. partially paid

in adjestment period what type of adjustment we will do?
interest on income will come in adjusting period Once Calander is set for 12 months we cannot change it. If you change one "C" you will have problem in SOB.

Re: different phases of aim methodology

Re: purchasing and payables done at what level? means operating unit level or SOB level?
The modules like po, ap,ar are come under operating level this modules are also called multiorgmodules because this modules table have column ord_id and have multiple organization information. _all is last we can identify is multiorgtable

Re: purchasing and payables done at what level? means operating unit level or SOB level?
HR - Business Group level GL, FA - Legal Entity Level AP, AR, Purchasing - Operating Unit Level Inventory - Inventory Unit Level

Re: What is Interest Invoice and how it can be created?
Created automatically by payables, for the amount of interest calculated on the overdue amount of an oirginal invoice, for the overdue period. these types of invoice cannot be manuaaly created.

Re: What is the purpose of MO: Security Option profile option ?
MO:Operating Unit Profile Option is used to Link Responsiblity with Operating unit. MO: Security Profile option is used to enable "MOAC" - Multi-Org Access Control. Example Case:Payment manager wants to pay for 2 different OUs. In 11i: -------* We should have 2 different responsibility. ie.,OU1_payables manager & OU2_Payables manager. * These responsibilities has to be assigned to that particular user (Payment manager) * That particular user (Payment manager) will login to the OU1_payables manager responsibility and does the payment. *Similarly, will login to the OU2_payables manager responsibility and does the payment. In R12: ------* Create only one responsibility. say, Payables manager resposibility. * Assign this responsibility to the user (payment manager) * Define a 'security profile' in HR in which you will attach the OUs that needs MOAC (Multi-Org Access Control) * Now go into the " MO: Security Profile" option and attache that 'security profile' at responsibilty level. * Now the user can access two different OUs and make payments, sitting at a single responsibility without changing the responsibility. I hope it will help you.

Re: How to transfer the funds between internal banks
In Cash Management Module u can transfer funds between internal banks In R12 Cash Management module, This can be done. There is an option called " Bank Account Transfers", through which you can do fund transfer between two internal banks. To Do: 1. Cash Management > Bank Account Transfers 2. Click on 'Create' button. 3. Give details of transfer date & transfer amount

4. Enter the Source Bank account Number 5. Enter the Destination Bank Account Number 6. Apply.

Re: Why Retained Earning Account is necessary for the set of book creation while implementing oracle new business.
HI,RETAINED EARNING IS AN ACCOUNT WHICH BELONGS TO FUND BALANCE QUALIFIER.AT THE TIME OF YEAR END CLOSING WE NEED TO TRANSFER THE DIFFERENCE BETWEEN REVENUE AND EXPENDITURE TO RETAINED EARNING ACCOUNT then where the difference of Earning and expenditure will go. This account is also called as Profit and Loss account (P&L). As the balance in this account reflect the Profit and loss of company.

Re: What all elements is set for the Responsibilities ?
data group requst group menu

Re: Can I find out which invoices are matched to a PO?
To find Invoices(more then one) to a particular PO going by screen would be tedious. This can be done by a simple SQL on AP_INVOICES_LINES_ALL where po_header_id is equal to the PO in question. This should list all the invoice lines.

Re: What are the mandatory setups in AP?
there are nearly 7 to 8 setups which are mandatory financial options ---- where we define the mandatory accounts 1. liability 2. discount taken 3. prepayment if u r not using INVENTORY OR IF THE OR IS NOT HAVING MULTI ORG STRUCTURE THIS IS OPTIONAL payables option, supplier & bank. control payables periods. bank format. payment terms distrubution are also optional u can carry work with out defining. There are several mandatary steps in AP 1. Set up Payables Options 2. Bank 3. Supplier (Site level information) 4. Open payables Period

5. Payment Terms 6. Payment Method 7. Distribuation Set

Re: What difference between position hierarchy and Employee Hierarchy ?
in Oracle there are 2 types of approval heirarchies which are as follows: 1. Employee or Supervisor relationships. If you choose to use employee/supervisor relationships, you define your approval routing structures as you enter employees using the Enter Person window. In this case, Purchasing does not require that you set up positions. For example when you enter an employee in HR you will also enter his supervisor.Now in PO if the employee is a buyer then approver will be his supervisor. 2. Position Hierarchy If you choose to use position hierarchies, you must set up both jobs and positions. While positions and position hierarchies require more initial effort to set up, they are easy to maintain and allow you to define approval routing structures that remain stable regardless of how frequently individual employees leave your organization or relocate within it. 1. Position Approval hierarchy Position Hierarchies are hierarchies that have a position relationship. By position, we mean position that are attached to employees. Purchasing utilizes positions as a roadmap to determine how and where documents will be routed once the approval process has been initiated. It is first necessary to have created all positions that are going to be used in the system. Once all positions have been created, it is necessary to build the position hierarchy. Each position has approval limits, so when a purchase order exceeds the limits of the position, the purchase order is forwarded onto the next position in the Hierarchy. 2. Employee/Supervisor approval hierarchy Employee/Supervisor approval hierarchy uses the employeesupervisor relationships. To implement this form of approval routing, you need only to define jobs. The job will then serve as the tie to the Approval group, and based on the approval limits from the Approval Group, the Document will either be Approved or Forwarded to the Employees’ Supervisor. If no Supervisor is able to be located and the jobassigned to the employee does not have Approval Authority, then the Approving employee must enter a Forward-to person, or the Document will be returned to an Incomplete status and a notification will be sent to the Approving employee, stating - 'No Approver


Re: What is Zero-Payment in AP
There are certain cirumstances wherein we record a debit memo to reduce the laibility, (What ever may be the reason) though the payable balance decreses, the invoice still shows the orginal amount to be paid, to correct this position we make a zero payment and account is nullified. In order to do this we need to enable Zero payments Check box at Bank Account Defnition. site,payment batch will pick up standard invoices as well as debit memos created for the same supplier site. It may happen that invoice amount is exactly equal to the debit memo amount so at the time of payment confirmation there will not be any amount to pay but still it will be registered as a zero payment to track the accounting entries in the payable accounting. At the time of GL transfer it will also get reflected for that specific liability account. Enable Allow Zero Payment checkbox at the bank account level first.

Re: What in Invoice Variance in A.P.
What is Invoice Variance in Accounts Payable ?

Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. What does it mean is that when a supplier's invoice is recorded in the system, system automatically compares it with the Price of PO and the Quantity of GRN. Any difference between the purchase price in PO and Price in Supplier's Invoice, plus the difference between the GRN Qty. and the Invoice Qty. toh=gether makes Invoice Variance.

Re: what is a flexfield qualifier ?
A flexfield is made of segments and oracle identifies if particular segment in the accounting flexfield is an account segment or a company segment, based on some predefined values called as flexfield qualifiers which are assigned to the segments to look meaningful for defining the accounting flexfield. Eg: Account segment uses Natural Account segment and the company segment uses Balancing segment are mandatory for defining the accounting flexfield. Other values are Cost center segment, Inter company segment, secondary tracking segment. Hi All In Release R12 , There are 6 Flexfiled Qualifier. They are:1. Cost Center Segment 2. Natural Account Segment 3. Balancing Segment 4. Intercompany Segment 5. Management Segment 6. Secondary Tracking Segment

Re: Please explain: • Automation of Accounts Payable activities (Evaluated Receipt settlement)
Pay on Receipt (also known as ERS (Evaluated Receipt Settlement) or Self-Billing) is an Oracle Purchasing concurrent program, which automatically creates invoices in Oracle Payables and matches them with PO's automatically for the received amount. The short name for the program is POXPOIV. The Concurrent program Name is : “Pay On Receipt AutoInvoice”

Re: What is the use of Cost center
Cost center is useful to determine the total cost of a particular dept/biz center, for a given period[may be monthly,quarterly or annualy] in order to analyse the past trend and to use for budgeting/forecasting purpose for a particular center

Re: What is the use of pay group in AP?
Pay group used to payment to selectd supplier . for example : company have one Paygroup (Employe)for Salary , company will atteched Employe Pay Group wITH all Employe , when Accounts will pay claims etc TO employe Then Account Will Select only Employe Paygroups then System will Selects all Validate Invoice of Employe for Payments

Re: Is Operating unit have branches in different location. I.e. same operating unit have One branch at Delhi and another one at Mumbai.
An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data? If both Delhi and Mumbai branches are within one operating unit, then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. If this is not a constraint and ok with the business, then one operating unit can be used for both the branches. But, if the business wants to segregate the data and have a control on the same, then they have to go for two seperate operating units. So, though it is possible to have as many branches as required within the same operating unit, it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches.

Re: what is MD050 & wat specifications are included in it
MD050 is functional document. When ever customization require or any new updates comming for intract with 3rd party applications then only you need to prepare MD050 document. or MD50 technical consultant will prepare MD70 MD50 -------> MD70

Re: What is PO rate variance Gain/Loss ] this
account is used to record exchange rate variance gain/loss for your inventory items.this variance is calculated between the invoice and either the purchase order or the receipt, depending on how you matched the invoic Payables uses these accounts to record the exchange rate variance gains/losses for your inventory items. The variance is calculated between the invoice and either the purchase order or the receipt, depending on how you matched the invoice. These accounts are not used to record variances for your expense items.

Any exchange rate variance for your expense items is recorded to the charge account of the purchase order. Payables calculates these amounts during Payables Invoice Validation.

Re: What is a Hold? Explain the types of Hold
Hold is term payable manually apply. to prevent invoices from payament. There are 3 types of holds. 1. Invoice Hold.- you can manually apply one or more holds on invoice name by using the invoice hold tab on invoice work bench 2. schedule payament Hold- you can hold payament on invoices by placing holds on one or more schedule payments. 3. sulpplier Hold - In supplier site ypu can defaualt the foloowing holds a)Hold all invoices- It holds all invoices relating to the supplier name where this optiuon is defaulted. b)Hold Unmatched invoices- It holds the unmatched invoices i,e if the invoices do not match PO Or PO recipts the invoice is prevented from payament. c) Invoice Amt Limit- If the amoount exceeds the invoice amount limmit. then the invoice is prevented from payament. d)Invoice Unvalidated- Its prevents the payament for unvalidated invoices, Unvalidated are those invoices in which the distrubution amount does not match with the amonth entered on work bench, or If the tax amount does not match.

Re: What is meant by receipt routing?
Means how the material will receive by the Organization. Receipt routing are of three types 1. Direct delivery 2. standard receipt 3. inspection required 1. Direct delivery The material direct come to sub-inv. 2. Here 1st come to stagging then inv 3. inspection required 1st it will inspect then store in sub-inv

Re: Can you hold the partial payment if yes then how?
Yes We can Hold Partitial payment. Hold on Partial payment can be applied using "Schedule payment" SPlit the payament into two. this way one line can place hold the other one made payment.

Re: What are all the standard interfaces in the GL,AP,AR,PO,OM and INV?



Re: On what basis you will define accounting structure
The accounting structure is defined considering different parameters. The two major parameters are : The level at which balance sheet is prepared. The levels at which profitability has to be tracked - this could be provisional as well as net.

Re: whichever documents prepaired by the FUNCTIONAL CONSULTANT while implementing project by using AIM
Firt Preparing The RD-20 Doeument RD-20: Business Requirement gathering (Like this Document Questioner) MD-50 This Module Disign Document.

BR-30 Mapping Document TE-40 Test Casess(Unit Testing ,Integrating Testing....... BR-100 Setup Document

Re: Why should we run "Replicate seed data" program??
If we runs replicate seed data program all the seeded information will be reported to new operating unit. seeded information means default information in oracle applications.

Re: what is the difference between balance, account, none (automatic offset methods)?
Automatic offset method: If you enter invoices for expenses or Asset purchases for more than one balancing segment, you might want to use aotomatic offset method to keep your payables transactions accounting entries balances. Balance : The liabilty account for balancing segment value take from invoice distribution & rest segment values will take from invoice header Account: The libility account for account segment value takem from invoce header & rest segment values will take from invoice distribution. None : The liability account for all segment values take from invoice header. 1)If you enable "Balance": It will replace the Balancing Segment level only while generating an accounting entry for distributing the invoice. For example, you have raised an invoice to purchase stationary for company two (02)and your default liability account is where is 1241 is a liability account. Now in distribution line you have given the accounting code combination as where 1300 is a expenditure account. Now an entry will be generated in GL as follows: Dr. Cr. That means this option will automatically offset the Balancing segment from the default segment 01 to 02 in your liability account. 2)If you enbale "Account" the entry will be as follows for the above example: Dr. Cr. That means this option will automatically offset the all other segments alongwith the balancing segment in the accounting code combination without effecting the account head. 3)If you enable "None" then the accounting entry for the above example will be as follows: Dr. Cr That means nothing will be offseted at any segment in the accounting code combination.Then this will be an inter-company transaction.

Re: What is meant by quotation and quotation analysis?
quotation = is a statement consisting of current price of the commodity which the supplier will be sending to the organisation, when we place RFQ quotation analysis = after getting the quotation from different suppliers we select the best quotation , the process of selecting the best is know as quotation analysis.

Re: In Accounts Payable credit memo and debit memo are entered with -ve amount but in Accounts Receivable why credit memo has -ve amonut and debit memo + ve?
In Oracle terms credit memo and debit memo decrease the liability and they are applied against an invoice. The only difference is credit memo is initiated from supplier end Debit memo is initiated from our end. If we want to increase the liability in payables either you have to create a seperate invoice or do some workaround to achieve it through DM/CM. IN Receivables the concept is pretty clear as credit memo has -ve amount and debit memo is +ve. In Payable we are receving the material from supplier. so we have to pay the amount to the supplier. in case supplier has send the good more than what we order at the point of we have to return the goods reduce the accounting balance. we send a memo to the supplier is called as debit memom or supplier send a memo is called as credit memo. both of the reducing our liability. In AR module. we are selling the product to the customer. either we may forgot to added a freight charges or some other thing. So we have to increase the balance of the customer. so we add debit memo in case we charge more than the product value so we have reduce the amout.

Re: What reports should I run before closing the period?


Re: What is difference between match and quick match?
PO Default : Enter PO Default as the invoice type if you know the purchase order you want to match to, but you do not know to which purchase order shipments or distributions you want to match. When you enter a PO Default invoice in the Invoice Workbench, Payables prompts you to enter the purchase order number and automatically enters the supplier name, supplier number, supplier site, and the purchase order currency for the invoice currency. When you choose the Match button, Payables will retrieve all purchase order shipments associated with the specified purchase order. You can then match to any shipment or distribution.

QuickMatch: Enter QuickMatch as the invoice type if you want to match an invoice to all shipments on a purchase order. When you enter a QuickMatch invoice in the Invoice Workbench, Payables prompts you to enter the purchase order number and automatically enters the supplier name, supplier number, supplier site, and the purchase order currency for the invoice currency. When you choose the Match button, Payables automatically matches to each shipment. You can choose to complete the match or override the matching information.

Re: What is the difference between Electronic fund transfer and wire?
Wire transfers and Electronic Funds Transfer (EFT) systems are similar in many ways, and yet differ greatly in terms of their uses and evolution. While wire transfers have long been and continue to be a reliable and popular means for transmitting large sums of money, EFT systems have grown so large that they permeate nearly all aspects of modern business and employment. EFT has become so popular that even the IRS now accepts electronic payments online for both individual and business taxes. Wire Transfers A wire transfer is simply a transfer of money between two banks through a secure system such as Fedwire for banks within the Federal Reserve system, or Clearing House Interbank Payments System (CHIPS), which is owned jointly by its members. Traditionally, for an individual (or business entity) to conduct a wire transfer, he must furnish his bank with the receiving information of the recipient's bank in order to initiate the transaction. Generally the sending and receiving banks must hold reciprocal accounts with each other, but the use of a third bank (and thus the payment of additional fees) that holds an account with both may be used. There are, however, several consumer-oriented wire transfer services that will allow you to transmit money over great distances without holding an account with any bank, often at higher fee rates. The most popular example of this type of service is Western Union. Electronic Funds Transfers EFT systems simply take the traditional paper check transaction cycle and bring it into the Digital Age. Instead of the receiver's bank using a paper check to initiate a transfer from the sender's bank, a digital signal is generated upon the execution of a transaction and sent through an intermediary known as a clearinghouse. Read more: Wire Transfer Vs. EFT | eHow.com http://www.ehow.com/about_5412170_wire-transfer-vseft.html#ixzz0wKPKLH75

Re: When the Internal Requisition will get generate if I define an OSP operation in sequence 30. 10 & 20 will be other than OSP operations.
It all depends on how u set the Requisition Creation Time parameter in WIP Parameters' Outside Processing Tab. 1. At Job/ Schedule Release

2. At Operation 3. Manual

Re: User is trying to post a journal but the "POST" button is greyed out.What could be the problem?
we need to enable the journal approval button after approval of general then button will be enable System admin might have not given him the right to post a journal. He might have only given him the right to enter joournals.

Re: What is the difference between expense item and inventory item ????
Expense item- It is the item which is not for sale. (Inventory - It is a Godown where material is stored) Inventory item- It is the item which is available in inventory.


Re: What is the item relationship and item cross relationship ???? what is the purpose of it ?????
Item Relationship- Allows you to search for items through these relationships. Item cross Relationship- It is the relationship you establish between an item and some entitity like old item numbers, supplier item numbers. Purpose- These relationships are for inquiry and reporting purposes only.

Can we maintain 2 sob's for one company, how?
Yes we can .if ur company is in different location then ur set of books is going to different . let us suppose ur organization location is in INDIA and in US then ur financila calender is going to be diffrent then u have to create 2 set of books for this .accounting flexfield in oracle financials have multiple structures.

Re: If i want to map a organization structure, where i hv 1 operating unit that is looking after only purchasing and payables activities, whereas another operating unit is looking after OM as well as receivables. I hv one more warehouse or say plant, where i am manufacturing & despatching the goods. Wiil it be solved by setting up purchasing at one OU and OM at another OU. Do I need to perform any additional setups? Please Suggest.
I could not get the reason for having diff OU for Purchasing and OM seperately. Anyway if this what is required, then this can be created as seperate OUs e.g A for PO,AP and B for OM,AR respectively. Also MFG & dispatching warehouse can be setup as inventory organization in B OU (OM,AR) and internal sales order setup has to be done between OU A and OU B to transfer the raw material required for manufacturing . Then dispatchign can be done from B OU (mfg warehouse)

Re: What are the Inventory Key flex fields?
account alias,item catalogs,item categies,sales orders,stock locators,system items and oracle service item flex field

Re: Types of Calendar? where we are define it?

prorate calendar in FA Acounting cal in GL Transaction cal in GL Worday cal in INV Accounting Calendar&Transaction Calendar are in GL. Workday Calendar in Inventory Module.

Re: What is difference between Sub inventory Transfer and Move order Transfer?
For Sub inventory there is no ‘Approval’ is required In Move order Transfer we can transfer Material in steps that we can’t in Sub inventory Transfer. correct, sub inventory transfers are unregulated. where as a move order requires and approval depending on the set up that we provide during inventory organization set up. However, there is an option that if a prticular move order request is not approved within a specific limit, then it should be approved automatically. sub inventory transfer: ->we can transfer material between sub inventories ->we can't cancell the SI transfer ->we can't track the transaction move order transfer: ->we can cancell move order ->we can track the M O ->we can set approval process in Mo transactions we should follow three steps 1. approve the transaction 2. allocate the quanity and 3. transact the quanity

but subinventory transaction doesn't have these steps y

Re: i have around 10 organisations in our instance . how we can restrict oraganizations access to users . out of 10 mhe has to access /can see only 4
Use Organization access funcionality in Inventory Module. This functionality will restrict the responsibility at organization level In Release 12, Oracle Apps introduces concept of Multi Org Access COntrol(MOAC). Making use of it you can restrict org access to a particular user.

Re: what is an attribute from which we can distingwish an orgnisation and master item organisation?
In Organization Parameters, Under Inventory Parameters tab, Column 'Item Master Organization' should have the same value as the Organization itself. Then this will be the Master Organization. For other Organizations, the Org Code and Item Master Org are different.

Re: Cycle Count?
Cycle counting is the periodic counting of individual items in your inventory throughout the year based on their ranging. Count items of higher value more frequently than items of lower value. You can perform cycle counting instead of performing physical inventory, or your can use both techniques to verify the accuracy of on-hand quantities and values. Cycle Count is divided into two primary functions: Analysis and Defining a Cycle Count. ABC

ABC Analysis: ABC analysis is a method of determining the value of items in your inventory, ranking your items according to a criterion and then grouping items into classes. "ABC" refers to the rankings you assign your items as a result of this analysis, where "A" items are more valuable than "B" items and so on.

Re: If any person ask what you know about AIM? How briefly we can explain b'coz we cont expalin AIM in short time.
AIM methodology consists of 6 phases Definition Operation Analysis Solution Design Build Transition, And Production

Work order less completion in WIP helps us to complete the job manually without creating a job. example. Suppose client wants to continue a job creation function in other ERP like peoplesoft,SAP but they wants to track inventory in Oracle apps at that we used to go for Work order less completion. You can do all of the following on the Work Order-less Completions window: -Complete unscheduled or scheduled assemblies to Inventory -Return unscheduled or scheduled assemblies from Inventory -Scrap assemblies from and return scrapped assemblies to any operation -Explode the assembly's bill of material and add, delete, and change components-and review items under lot and serial number control -Specify lot, serial, and lot and serial information for assemblies and components. -Create material reservations for assemblies that are linked to sales orders -Replenish production kanbans

Re: How do you ensure on and availability are daily base for min max planning?
Schedule Min-max planning report daily basis .


? ?


Re: Explain the OSP cycle?

Let me complete this answer : 1) Create Item and enable the OutSide Processing attribute under Purchasing Tab and apply the Purchasing Template on it and assign the item to manufacturing Organization. 2) Go to BOM-->Routings-->Resources :: Create Resource with following attributes : Resource Name : Item created in step 1 (recomended but not mandatory) Resource Type : Person Charge Type : PO Receipt Outside Processing : Enable it Item = Item Created in step 1 Make cost enabled and enter the OSP account. 3) Create Department but remember : a) Naming like CM (Contract Manufacturing - only recomended) b) Location (Mandatory) otherwise WIP will have problem. c) Go to Resource (Button) enter resource creted in step 2. d) Enter Shift ( this is related to the calander for this mfg org). If the resource if 24 hours available, then not required. 4) Create Operations : a) Name ( like OSP) b) Department ( created in step 3) c) you can enter the resource(s) requried at this operation ( created at step 2, but optional). if entered, will default at your routing. You can enter the usase here or at routing level also. 5) Create Routing (normal process, assembly code. remember this is not the item created in step 1) and add the Operation where you need osp service. Pls note that you can attached this OSP Operation at Master routing or can create another routing with an alternate. Genarally alternate is recomended. 6) Create BOM and enter routing created at step 5.Note that if the routing is on alternate, then, try to have the BOM also on alternate. This will be your OSP BOM. 7) WIP-->Descrete-->Creat Job and enter the assembly at operation 6. Release the Job, if the ASL is created and Blanket is available, requisition and release will be created automically after the job is released. If the ASL and Blanket is not available then only requisition, provided in item, use only ASL flag is unchecked.

Re: What is yield point?
It is nothing but how much output we can get from the input

Re: What to mean by Multi Org? what are all the multi org setups?
It uses a Single installation to support any number of organizations, even if those organizations use different set of books. Setup : 1) Business Group 2) Set of Books 3) Legal Entity post to a set of books 4) Operating unit are part of a Legal Entity 5) Inventory Org are part of a Operating unit

Re: What is an ATP and what are there rules? Re: how to give an decimal and fraction quantity in transaction like 1.25,3.5,1.999.

We can enter a decimal / fractional quantity on sales order by ensuring 'OM indivisible' flag checked in the item definition (Physical attributes tab)

Re: you have create a purchase order, it is approved also. now you want to change in the purchase order, hoe can you do that?
Once approve the purchase order u can change amount or quantity. This is called Revision of the purchase order. Once you revision the purchase order purchase order number will go like this "1201-1". You need again sent for approval of this purchase order.

Re: you have received excess money from the customer. now you want to refund the excess money. what is the set up for that?
In Oracle Apps 11i, 1st create a credit memo against the customer invoice and apply the credit memo with this invoice. Then create the customer as a supplier in AP and create a invoice and do the payment. In Oracle Apps R12, 1st create 1 Refund activity called "Customer Refund". Then query the receipt in receipt window, and click on the apply button, select the "Refund" in apply

to column and click the Refund attribute button. Enter the required field in the new window, and save the record. As you save the record "Refund Status" button will visible on the screen. Click on "Refund Status" button, system automatically create a AP invoice against the trading partner.

Re: MIN and MAX number of segments in Chart of accounts ?
You can have min 2 if you are not implementing Assets/Project.(Balancing & natural Account) If you are implementing Assets.Projects then u have to have 3 minimum segments.(Balancing, Cost Center & natural Account)

Re: If balancing account is not assigned to company & is assigned to department wat will be the effects
Then the accounts have to balanced at dept level, and not at company level in most cases which is desirable to balance account a9t company lev

Re: What's the difference between cross validation rules and security rules?
a. Cross Validation rules – Rules that restrict the user from entering invalid key-flexfield segment value combinations while data entry. E.g. you may set up a cross validation rule that disallows using department segments with balance sheet accounts b. Security Rules – A rule that allows restriction on segment values or ranges of segment values for a specific user responsibility

Re: What is the Mondatory profile options used in Multi Org ?
Five profile options are mondatory 1. 2. 3. 4. 5. HR: Security Profile MO: Security Profile GL Set of books name MO: Operating Unit HR: User type

Re: What is the order in setting up GL ? Which comes first - COA, Calendar & Currency ?
I feel there is no specific order in which u have to define them. they are independent and can be defined in any order.

Re: Define the Multi Org ? What is difference between 11i and 12i Multi Org Structure ?
The multiorg architecture is meant to allow multiple companies or subsidiaries to store their records within a single database. The multiple Organization architecture allows this by partitioning data through views in the APPS schema. Multiorg also allows you to maintain multiple sets

of books. Implementation of multiorg generally includes defining more than one Business Group. Basically the different entities in multi-org are: • Business Group (BG) • Sets of Books (SOB) • Legal entities (LE) • Operating units (OU) • Inventory organizations (IO) Hi, If the org has more than an operating unit (least level) then the org structure can be called as multi-org. The difference in multi-org in 11i & R12i is "MOAC" concept(Multi-Org Access Control) MOAC provided the role based access, shared services, to perform multiple tasks across different operation units from within single application responsiblity. It is controlled by MO: Security profile. FYI: R12 Architecture itself completely different and changed from 11i.

Re: Accounting methods?
Accounting Methods When you set up Payables you choose a primary accounting method. In the Payables Options window you can also choose a secondary accounting method. The accounting method determines the types of accounting entries Payables creates. For each accounting method, cash or accrual, you choose a set of books in which you will account for transactions. Attention: Carefully consider these settings at implementation time because you cannot change them after accounting events occur (for example, after any invoice has been validated in your system.) Set up Payables to create accounting entries in compliance with one of the following accounting methods: o Cash Basis Accounting. You account only for payments, and do not record liability information for invoices. The payment accounting entries typically debit your expense or asset account and credit your cash or cash clearing account. When you create accounting entries, Payables might also create entries for discount taken and foreign currency exchange gain or loss. Payables uses the payment date as the accounting date for your expense and cash journal entries. o Accrual Basis Accounting. You create accounting entries for invoices and payments. The invoice accounting entries generally debit your expense or asset account and credit your liability account. For prepayments, Payables

creates accounting entries that debit your prepayment account and credit your liability account. For prepayment applications, Payables creates accounting entries that debit your liability account and credit your prepayment account. Payment accounting entries typically debit the liability account and credit the cash or cash clearing account. Payables might also create accounting entries for discount taken and foreign currency exchange gain or loss. When you reconcile payments using Oracle Cash Management, Payables might also create accounting entries for cash clearing, bank charges, bank errors, and foreign currency exchange gain or loss between payment and reconciliation time. o Combined Basis Accounting. You maintain one set of books for cash accounting and one set of books for accrual accounting. You choose which will be your primary and your secondary set of books. Invoice accounting entries are recorded for your accrual set of books, and payment accounting entries are recorded in both your cash set of books and accrual set of books. Combined basis accounting allows you to produce financial reports for either your cash or accrual set of books. For example, you may want to manage your company on an accrual basis, but require cash basis accounting information for certain regulatory reporting on a periodic basis. Accrual Basis Accounting Examples In the following examples, US Dollars is the functional currency for your set of books and you use accrual basis accounting. You account for payments at issue time only. Example 1 You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. When Payables creates accounting entries for the invoice, it debits the expense account and credits the liability account. You pay the invoice five days later, taking the 10% discount. When Payables creates accounting entries, it records the liability and cash transactions along with the appropriate discount transaction. Example 2 You enter and validate a $25 prepayment for a supplier site. You then enter and validate a $100 invoice for the same supplier site. When you account for the prepayment and invoice, Payables records the expense and liability transactions for the invoices. You then pay the prepayment and apply the prepayment to the invoice, reducing the amount due on the invoice. You pay the remaining amount of the invoice and create accounting entries for the prepayment application and the invoice. The prepayment application accounting entry debits the liability account for the amount of the prepayment and credits your prepayment account. The invoice payment accounting entry debits your liability account for the reduced invoice amount and credits your cash account. Cash Basis Accounting Examples

In the following examples, US dollars is the functional currency for your set of books and you use cash basis accounting. You account for payments at issue time only. Example 1 You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. Payables creates no accounting entries for the invoice. You pay the invoice five days later, taking the 10% discount. When Payables creates accounting entries, it records the expense and cash transactions along with the appropriate discount transaction. Example 2 You enter and validate a $25 prepayment for a supplier site. You then enter and validate a $100 invoice for the same supplier site. Payables records no accounting entries for the prepayment and invoice. You then pay the prepayment and apply the prepayment to the invoice, reducing the amount due on the invoice. You pay the remaining amount of the invoice and create payment accounting entries. The accounting entry prepayment application debits the expense account and credits the prepayment account for the amount of the prepayment. The payment accounting entry debits your expense account and credits your cash account for the reduced invoice amount. In AR perspective Accounting method would be ACCRUAL if you want your billing system to record revenue from invoices, debit memos, and chargebacks. When you use this method, Receivables debits your cash account and credits your receivables account upon payment of a debit item. Accounting method would be CASH BASIS if you want to recognize revenue at the time you receive payment for an invoice, debit memo, or chargeback. Receivables debits cash and credits revenue when using the Cash Basis method.

1, 2, 3, 4, 5, 6, Choose Set of Book Financial Option Payables Option Bank Setup Supplier Setup Payment Terms

These are the main mandatory set-ups which we need to follow before entering any transactions

Re: How tp determaine that multi org is already implemented ?
Run the following query connected to SQL* plus as the apps user Sql> select Milti_org_flag from fnd_product_groups; If this query returns 'y' then multi org is implamented

If this query returns 'n' then multi org is not implimented

Re: What are the types of receipts?
THERE ARE THREE TYPE OF RECEIPTS in receiving i)UNORDERED Receipt ii)substitute receipt iii)Blind Receipt there are two types of receipts in purchasing 1)express 2)cascade

Re: How many views are generated when compiling flexfield structure ?
Two views are generates will compiling flexfield one is user defined and another is system defined GL_CODE_COMBINATION_KFV (KEY FLEXFIELD VIEW)

Re: dear gurus i would like to know about Flex field qualifiers
it describes the nature of the individual segments.. two qualifiers are mandatory.. 1 natural accounting FF qualifier : for the account segment,cos we cant enter any journals without these accounts ,means proper account is must for any entry.. 2 balancing FF qualifier: for company segment,cos we need to track all the reports under company level only and most important is journals are balanced at balancing segment, means debit = credits.

Re: What are the mandatory accounts that need to be setup in Set of Books?
The first mandatory account is Retained Earnings Account. But based on other Standard Options selected, the other mandatory accounts are, a. Suspense Account b. Rounding Differences Account c. Cumulative Translation Adjustment Account d. Reserve for Encumbrance Account e. Net Income Account

Re: What are the different type of Special calendars ?
Four type of Special calendars in payables 1.Reccuring calendar 2.Withholding Tax calendar 3.Payment term calendar 4.Key indicator calendar

Re: Can I Change the Value set once i attache to MY COA and can i post the journal entries with assiging the valuesets ti the COA


Re: Is Operating unit have branches in different location. I.e. same operating unit have One branch at Delhi and another one at Mumbai.
An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data? If both Delhi and Mumbai branches are within one operating unit, then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. If this is not a constraint and ok with the business, then one operating unit can be used for both the branches. But, if the business wants to segregate the data and have a control on the same, then they have to go for two seperate operating units. So, though it is possible to have as many branches as required within the same operating unit, it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches.

Re: What in Invoice Variance in A.P.
What is Invoice Variance in Accounts Payable ? Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. What does it mean is that when a supplier's invoice is recorded in the system, system automatically compares it with the Price of PO and the Quantity of GRN. Any difference between the purchase price in PO and Price in Supplier's Invoice, plus the difference between the GRN Qty. and the Invoice Qty. toh=gether makes Invoice Variance.

Re: Can somebody provide me the various or atleast most frequent issues a support consultant deal with?
t all depends on the nature of the project that u handel in support. Some Issues are: 1) 2) 3) 4) 5) 6) Holds on AP Invoices Partiall Acounted Invoices Partial accounted Payments Unaccounted Invoices Reporting Issues Month end closing issues

Re: Can anyone tell me why in some tables in AR , AP, GL modules they r using int_all after every table
_all will represent the multiorg tables

Re: why we create diff calenders for each module
In Payables we define Special Calendars for controlling the transaction, like payment terms, withholding tax etc. In Assets we define dep calendar for to Calculate deprication for the assets.

Re: what is withholding tax
The amount which is deducted from the supplier invoice and withheld with the company for the purpose of paying that amount to the tax authority on behalf of the supplier is called withholding tax. SETUP 1. Create a Special Calendar for withholding tax 2. Create a supplier of Type Tax Authority 3. Create Tax Code Give the Tax Code name and Select the type as withholding Tax. Give the GL Account for withholding tax. Provide the withholding tax details: Select the Tax Authority, site and the withholding special calendar Rate Structure like flat rate /amount ranges / period limit Select the Tax type : Standard / Penalty And give the rate. 4. Create a withholding tax group Now allow the withholding tax for the suppliers to whom you want to withhold the amount for tax. This is achieved by enabling the allow withholding while supplier creation step. So, whenever you create an invoice the withholding tax will be applicable for that supplier.

Re: What is Reccuring Invoice ? What is the default invoice date for reccuring invoices ?
When you are raising an invoice in each month for same supplier and same amount. you can create recurring invoice setup for accounts payable module. for this we need to create special calender.

Re: Is it possible to change the functional currency during the mid of financial year ?
Rule of thumb is once the ledger is created( whenever), you can not change the functional currency. Only Choice will be to create the new ledger ..I may wrong though..oracle 12 allows secondary ledger where you can change all 3 c..but I donot think you can change functional currency after the ledger creation.. In Relase 12 no more 3'cs that is 4c's

1.Chart of account 2.Currency 3.Calendar 4.Accouting method/Accouting convention(New)

Re: Can a Flex field Qualifies be changed after it has been created?
Yes.. you can change it, subject to there is no journal entry is posted, and at the initial stage of set ups. But, not recommended if the transactions are stored for the said accounting flexfield. Oracle will stop supporting then.

Re: Why are expenses items typically accrued at period end, and why are inventory items always accrued on receipt?
As per Matching Concept all costs which are applicable to the revenue of the period should be charged against that revenue in order to determine net income of the business. Inventory items are always accrued at receipt bcos you cannot book liability without receiving the asset.

Re: What is terms date basis?
Terms Date Basis is to calculate due date. Due date is calculted 4way. Eg: payment term is 30days Due date = Sysdate + 30days Due date = Invoice date + 30days Due date = Goods Receive Date + 30days Due date = Invoice Recived date + 30days Terms Date Basis. Date from which Payables calculates a scheduled payment for a supplier. The default is one of the following Payables option you defined for Terms Date Basis. o System. When you enter invoices, Payables defaults the system date as the terms date. o Goods Received. When you enter invoices, Payables prompts you to enter the date you received the goods that are included on the invoice as the terms date. o Invoice. When you enter invoices, Payables defaults the invoice date as the terms date. o Invoice Received. When you enter invoices, Payables prompts you to enter the date you received an invoice as the terms date.

Re: What is the difference between Rollup Groups and Summary Accounts? What is the use of those?
Rollup group & summary group they go together, and are not different functionalites If we have huge accounting structure with many child

account and parent during the process of trial balance generation it is faster if summary accounts are created. Summary Accounts get updated Instantaneously, where as in the normal course oracle needs calculate all the balances. Define a Parent Value For a child range Define a Rollup group Assign a Rollup group to Parent Value Define Summary Accounts and call the Rollup group.

Re: Tell me steps for Period closing Process in AP?

1. Complete All Transactions for the Period Being Closed 2.Run the Payables Approval Process(Invoice Validation Program in 11i) for All Invoices/Invoice Batches. 3.Review and Resolve Amounts to Post to the General Ledger. 4If there is any Hold on the Invoice it will not accounted. So we need to remove all the holds on the invoices. 5.Review the Payables Accounting Entries Report 6.Review the Unaccounted Transactions Report 7.Confirm all Payment Batches 8.Reconcile Payments to Bank Statement Activity for the Period 9.Transfer All Approved Invoices and Payments to the General Ledger. 10.Review the Payables to General Ledger Posting process After Completion. 11.Payables Accounting Process Report?(to review accouting entries created by payable accounting process) 12.Submit the Unaccounted Transactions Sweep Program. 13.Close the accounting period by using the Control Payables Periods window to set the Period Status to Closed.

Re: Can i increse/Decrease ths size of value set ?
You can increase the size of the value set but you cannot decrease the size of the value set.

Re: What does the Unaccounted Transaction Sweep Report do?
The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another. The program redates all accounting dates of all unaccounted transactions to the first day of the open period you specify.

Re: How to transfer funds between your internal banks?
Inter Bank transfers can be handeled in two ways. 1. By using the Cash Management functionality. OR 2. You need to create a supplier and a customer in the name

of your company.These should be used only for fund transfers (with fund transfer sites ) You can raise a standard invoice in AP on the Supplier ( Your Co. as supplier ) then make the payment selecting the bank account from which u are transferring funds. Now in AR you can create a Debit Memo on your company's name (Customer) and book a receipt selecting the bank in which the funds are to be transferred and apply the DM to the receipt. Finally at the month end you can pass a manual JV in gl and clear off the balance remaining in these accounts.

Re: As Supplier Header Information can share from another operating unit. Not Sites and other information...... but for a supplier if one OU(1) has made a prepayment..and other OU(2) of the same balancing segment has to make a payment to the same supplier..the prepayment available with that supplier is overlooked or not considered….is it true
The question is not quiet clear but from the above statements i infer that supplier site informations will not be shared between operating units. Payables is at a operating unit level. While making prepayment to a supplier the pay site has to be selected to where the prepayment has to be made. Hence when the same supplier want to apply an invoice in another OU to the prepayment in this OU it will not permit. Yes it is true payables in apps is at operating unit level. So applying prepayments between OU's is not considered.

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