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Re: What are the matching Po options in AP Invoice Workbench and what is the different b\w them?
there are 2 ways,3 ways and 4 ways matching for PO. In 2-way: what ever you have ordered for the PO you will make the ayment for the su liers in 2- way i.e we will com are two documents PO and Invoice. 2-way matching verifies that Purchase order and invoice information match within your tolerances: !uantity "illed #$ !uantity Ordered Invoice rice #$ Purchase order rice %g:&u ose we 'ad given PO for ()) items ,for that we will receive invoice for ()) items. so that we will make ayment for that ()) items. In 3-*ay you will com are 3 documents i.e PO+recie t+Invoice. 3-way matching verifies that the recei t and invoice information match with the ,uantity tolerances defined: !uantity "illed #$ !uantity received. %g:&u ose we have ordered ()) items in PO. -ut we had received only ./ items ,-ut we had received invoice for ()) items. so, we will make ayment for only ./ items. In 4-*ay you will com are 4 documents i.e PO+0ecei t+Invoice+Ins ection. 4-way matching verifies that acce tance documents and invoice information match within the ,uantity tolerances defined: !uantity "illed #$ !uantity acce ted. %g:&u ose we have ()) items in PO. &u ers send us ./ items *e will do ins ection on those items what ever we have received, If (/items got damaged. finally, we are going to make ayment to the 1) items only.

We have raised the requisition and PO, and also raised the Invoice and made the payment but did not match with PO. What we need to do with that pending PO ?
(2again mtach PO with invoice 22 3oid the Payment, 4ancel the Invoice, raise a new invoice and match it against the PO

Can you split an Invoice?
u can s lit an invoice.in the invoice work"ench window select the invoice and click the s lit o tion. -asically 5ou doesn6t s lit the invoice . 5ou s lit the shedule ayment of the invoice . 5ou will get this o tion when you click the ta" of schedule ayments of the invoice

Re: What are the types of requitions?
Purchase 0e,uisition is used for making PO

Internal re,uisition is used for Internal sale order

Re: What are the steps to define a Bank?
there are 3 ty es of "ank account (.internal 2.customer 3.su lier if ur defining internal and customer "ank accounts u need to define ayament format. ste s ----setu 7 ayment7format (. ayment format descri"es in which method u want to make ayment to the su lier 2.how many invoices are to rinted in a che,ue. 3.how the che,ue has to "e rinted after defing this save ur work. ste 2 -----setu 7 ayment7"ank (. enter ur "ank name 8 "ranch name. 2. click on "ank accounts 3. select internal 4. give gl accounts cash 8 cash clearning /. click on aya"les doucument 1. define name of doc 8 attach ur ayment format which we defined in ste one. .. give the num"ering from where to start. this are the mandatory setu 6s

Re: What are the types of Invoices , what is prepayment & steps to apply it to an Invoice ?
Invoices can "e of many ty es vi9.standard , de"it memo credit memo, re ayment , em loyess e: ense re ort, mi:ed invoices and so on... Pre ayment is liek an advance ayment to su lier...in normal arlance re ayment means you have made ayment for somethin even though you havent en;oyed the "enefit of the same. <rst you have to create a re aymnet invoce and then make the ayment for the saem. when you ll create an invoice for the same su lier a o u will come which will rovide you with the information that one re ayment can "e a llied to this invoice. =o to >actions> then >? ly or una ly re ayment> ? form will o en where in you will have to check the "o: in the a lied section. 5ou can a ly the enitre amount in one invoice or multi le invoice.@he amounts can "e changed as er your re,uirement.

in

aya"les (( ty es of Invoices are there

that is (. &tandard Invoice 2. Ae"it memo 3. 4redit memo 4. %: encess re ort /. Bi:ed Invoice 1. Pre ayment .. PO defualt C. *ith holding ta: D. 0eccuring Invoice ().Interest Invoice ((.!uick match re ayment : advance ayment you make to a su liers or em loyee. If you enter @em orary for the Pre ayment ty e field, then you can later a ly re ayment to an invoice two ty es of re ayments are there, namely, tem orary and ermanent. In case of earlier one. it is treated as advance to the su lier and will "e ad;usted againest any invoice on or after the settlement date "ut in case of later one, it is treated as de osit with the su lier.

Re: What are the ccountin! "ntries in #$#%in &racle 'inancial terminolo!y ?
he ?ccounting %ntries in P2P cycle when we receive the goods. ?.Inventory Item: ----------------(.*hen we receive the goodsEfor staging areas2 0eceiving Inventory ?Fc Ar Inventory ?P ?ccural ?Fc 4r 2.*hen we transfer the goods Eto su"-inventory2 Inventory ?Fc Ar 0eceiving Inventory ?Fc 4r 3.*hen *e create ?P Invoice matched to Purchase Order Inventory ?P ?ccrual ?Fc Ar Gia"ility ?Fc 4r 4.Ea2*hen we make the ayment and follows 0econciliation...

Gia"ility ?Fc Ar 4ash 4learing ?Fc 4r E"2*hen ayment is cleared....

4ash 4learing ?Fc Ar 4ash ?Fc 4r

O0 4. *hen we make the ayment and we are not following 0econciliation....... Gia"ility ?Fc Ar 4ash ?Fc 4r ?nd the <inal *hen issued to Ae t........ %: encse ?Fc Ar Invemtory ?Fc 4r $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ -.%: ense Item: --------------(.*hen we receive the goodsEfor staging areas2 0eceiving Inventory ?Fc Ar Inventory ?P ?ccural ?Fc 4r 2.*hen we transfer the goods Eto su"-inventory2 %: ense ?Fc Ar 0eceiving Inventory ?Fc 4r 3.*hen *e create ?P Invoice matched to Purchase Order Inventory ?P ?ccrual ?Fc Ar Gia"ility ?Fc 4r 4.Ea2*hen we make the ayment and follows 0econciliation...

Gia"ility ?Fc Ar 4ash 4learing ?Fc 4r E"2*hen ayment is cleared....

4ash 4learing ?Fc Ar 4ash ?Fc 4r O0 4. *hen we make the ayment and we are not following 0econciliation....... Gia"ility ?Fc Ar 4ash ?Fc 4r

Re: What is meant (y R')?
0<! terms is widely used in Purchasing conte:t,it means re,uest for ,uotation . @his is re ared to re,uest su lier to send his ,uotation for mentioned items and ,uantities. &u lier send its ,uotation to "uyer, which

"uyer enters into a lication. there are three ty es of rf, standard rf,--- one time urchase "id rf, --- when the items are less 8 cost is more e:- diamond catalog rf, --- when the items are more 8 cost is less e:- nuts ,"olts, ect if we ena"le rf, at the site level we cant riase a ,f, from that site. hey are two ?ccrual methods ( ?ccrue on 0ece it 2 ?ccre at eriod end ?ccre on recei t means that when a recei t is saved, accrual transactions are immeditely recorded and sent to gl interface. @his is also known as >online> accruals. ?ccrue at eriond end means that when a recei t is saved, the accrual transactions are not immediately recorded and sent to glH instead the accounting entries are generated and sent at the end of the month "y running the 0ecei t ?ccrual-Period %nd rocess

Re: what is meant (y accural report? it consist of ?

Re: *ow to make an Item as a +tock Item (ut not for +ale%
4hange the Item ?ttri"utes to 5 for Inventory ItemF&tocka"le EInventory @a"2 and I for 4ustomer OrderedF4ustomer Orders %na"led EOrder Banagement @a"2

Re: define the difference (etween cycle countin! and physical inventory?
4ycle 4ount : Periodic counting of inventory items at regular intervals Physical Inventory : 4ounting is done once F twice a year 4ycle 4ount : *e can schedule the count Physical Inventory : *e cannot schedule this. 4ycle 4ount : *e cannot have a sna shot Physical Inventory : *e can have a sna shot 4ycle 4ount : *e can view the ,ty in the system Physical Inventory : *e can not view the ,ty in system 4ycle 4ount : *e cane select the items using ?-4 analysis. Physical Inventory : It is done for all the items. 4ycle 4ount : *e need not to free9e inventory transactions. Physical Inventory : Ieed to free9e inventory transactions. 4ycle 4ount : 0ecount is ossi"le Physical Inventory : 0ecount is not ossi"le.

4ycle 4ount : *e can maintain recount history. Physical Inventory : Io recount, hence no history.

4ycle 4ount : ?d;ustments can "e rocesed on a roval. Physical Inventory : 4an "e done using ad;ustment concurrent ? hysical inventory is done once a year to check and correct the accuracy of your inventory. Often used "y "anks to audit their investment into your com any or to sim ly reset your stock levels so that inventory is correct and customer service is not im acted "y wrong information. ? cycle counts ur ose is to find systemic ro"lems, it is IO@ intended to ensure your inventory accuracy or fi: your on hand ,uantities. @hose are mere "i- roducts of a cycle count. ?ll inventories will have different classification of roducts called ?,-,4,A classification. @hese classes are defined "y the criticalness and movement of a roduct where an ? item is high dollar F high mover, and a A item is something that is identified "y the dust it has on the shelf. ? cycle count filters through your inventory over a course of a year. ? com any may choose to count all their ? items 4 times a year, - items 3 times a year, 4 items twice, and A once. @he theory "ehind the 4ycle 4ount is to monitor your systems E rocesses and roceedures2. ?re you ulling arts correctly, are they marked correctly, is a erwork "eing rocessed, is the receiving de t. counting items on the in"ound, are roduct "ar coded correctly, is a "ill of material correct, theft, and a hundred other things that could ossi"ly cause your inventory to go out of "alance. ? cycle count finds those flaws and offers you a chance to correct them. @he reason an ? item is counted more often than a A is not "ecause of 3alue JJ, yet "ecause it is su";ected to your rocesses a lot more. ?ssuming you have a very solid systemF rocess, you constantly test it Evia 4ycle 4ounts2, and you a ly that same e:act rocess to an ? item as you do a A, there is a very high ro"a"lility that your inventory accuracy on the A item will "e as accurate as your ?, even though you only counted it once in a years s an. Gastly, a good cycle count has a 'it of Biss criteria. @here are always going to "e acce ta"le levels of tolerance. &im ly ut, do we really care if we are off "y ( or 2 cs. of a J).)( art that we stock @'OK&?IA& ofL IOM &o we identify those tolerances. If your counts fall with in those tolerances, you have a 'I@ Egood thing2. I< they fall outside of the tolerance you have a BI&& E"ad thing2. Bisses are investigated. Pro"lems researched and solutions

secured. @'%I as a final measure you would schedule the BI&& for a future cycle count, say in a cou le of weeks to ensure the fi: worked, the rocess is functioning and the system is good. -asic idea "ehind conducting &tock 4ount thru 4ycle 4ount E442or Physical Inventory EPI2 remains the same of streamlining your inventory. Iow it is not mandatory to conduct the 44 or PI yearly once or once in si: months or 3 months so on and so forth, this is urely the decision of the "usiness Eclient2. 4onducting the stock count rocess remains same in 44 or PI on a "roader level.-oth rocessesH (.select the items for the count 2.system sna shot 3. rinting re ort of system sna shot without item ,ty 4.entering hysical stock ,ty /. rinting re ort for the ,ty variation "etween hysical and system ,ty 1.recounting the item ,uantities in case of variation a"ove tolerance level Eo tional2 ..a roving the ,ty varaitions C. osting the ad;ustment with a ro riate transaction ty e and transaction account Aifferences in 44 and PI: 44 - It is stock count method where you select item or list of items which have to "e counted.Iow you can select the items either "y manually selecting for each 44 or "y creating item grou s using ?-4 analysis. -y erforming ?-4 ?nalysis you grou the items and erform the 44 for each grou or collectively.5ou e:ecute the 44 rograms and take the system sna shot as on date. Gater you either manually enter the hysical ,ty or im ort the hysical ,ty using interface rogram. PI - It is stock count method where you select items in an inventory org or su"inventoryFsu"inventories. @hen you e:ecute the generate tags rogram to create uni,ue tag no. for each item in the list and su"se,uently take system sna shot. @hen you manually enter the hysical ,ty against each item and find the variance and finally ass the ad;ustment on a roval.

Re: what is the purpose of item master or!anisations? can we define more than one item master?
In IBO we can define and Baintain items. @he organi9ation that contains your master list of items. 5es, One IBO is Bust,and *e can define more than One EIBO2Item master Org Item master orgni9ation is vertual organitions where no transaction will "e carried out.Ksed only to define items. 5es it is ossi"le to have multi le IBOs "ut not recommended.It may lead to confusions.

Re: What is the different (etween ..i and R.$ in oracle ?

Re: Can i assi!n a supplier type of (ank account to more than one supplier ?
5es..we can assign the su lier "ank account to more than one su lier. <or this, we have to ena"le the >allow assignment to multi le su liers> o tion at "ank account level. In 0(2 the "ank model is totally changed. 7 4entrali9ed "ank model. 7 -anks are at G% level unlike OK level in ((i 7 @here is no conce t of su lier or customer. Instead called as >@rading Partner> Enaming convention2. 7? @rading Partner can "e a &eller Esu the organi9ation. lier2 or a "uyerEcustomer2 for

7 ? "ank can "e used for "oth ?P and ?0 or any of these modules. 'o e this "rief

Re: Which interface ta(les are used for Invoice Import , !ive the important columns?
Interface @a"les are: ?PQII3OI4%&QII@%0<?4% Im ortant 4olumns are: II3OI4%QIA, =GQA?@%, II3OI4%Q?BOKI@, II3OI4%QA?@%, II3OI4%QIKB, II3OI4%Q@5P%QGOORKPQ4OA%, O0=QIA, @%0B&QIA, 3%IAO0QIA, 3%IAO0Q&I@%QIA, ?44@&QP?5Q4OA%Q4OB-II?@IOIQIA ?PQII3OI4%QGII%&QII@%0<?4% Im ortant 4olumns are: II3OI4%QIA, II3OI4%QGII%QIA, GII%Q@5P%QGOORKPQ4OA%, GII%QIKB-%0, ?BOKI@, ?44OKI@II=QA?@%, AI&@Q4OA%Q4OB-II?@IOIQIA, O0=QIA

oints can hel

you.

Re: #ayment 3ethods?
"atches. electronic--- organisation makes ayment through e-commerce gateway.they send file to "ank and "ank makes the ayment to the su ier. wire---? ayment method where you ay invoices outside of Paya"les "y notifying your "ank that you want to de"it your account and credit your su lier6s account with a ro riate funds.

Re: I paid .4,444 Rs in advance to the employee for meetin! his e0penses% /he employee met only 5444

e0penses and the remainin! 5444 he has to retern to the company% *ow will you define it%
%m loyeer is defined as &u lier in e: enses so we need to create 4redi memo for that remaining /))) amount.

Re: What is meant (y pay on receipt auto invoice?
Pay on 0ecei t- 5ou can enter this if the su lier site is a urchasing site. If you want to use the Pay on 0ecei t ?utoInvoice Program to automatically create invoices "ased on recei ts you enter for this su lier site, enter 0ecei t. Iavigation : Paya"les-7&u 7&elf -illing SA<<T. lier-7&u lier &ites-7Purchasing-

*hen o tion is ena"led, Invoice will "e created automatically at the time of receiving goodsFrecei t creation. @his is a feature of ?P to PO cycle.

Re: difference (etween manual payment and quick payment?
Banual ayment is used to ay the invoices manually using out checks,whereas ,uick ayments are made thru %AIF%<@ or inside clearing or "ank transfers in a "atch

Re: Why shud we run "0pense report import pro!ramme in #%%where are we importin! from??
@o im ort the e: ense invoice details from 6%: ense re ort6 window to 6Invoice6 work"ench. Once we enter the e: ense details in e: ense window we need to generate one standard invoice "ased on the e: ense information. Knless we can6t convert the e: ense re ort as std invoice we can6t ay to the em . ?s it6s a std a lication feature , without invoice we can6t make a single ayment in a lication. %: ense re ort is also ;ust like another source Einternal2, to create std invoice from e: ense re ort we need to run the 6Paya"le invoice im ort rogram6 E arameter source as 6%: ense re ort62.

Re: What is meant (y void payments?
void means useless. u can use void funtion after ayment of invoice, so when u void a ayament aya"les automatically reverses the accounting. void ayments restrictions

-------------------------(. when ayment aid "y third arty. 2. when ayment got clearence from "ank 3. when the related invoices has re ayment to it. 4. artially aid

in adjestment period what type of adjustment we will do?
interest on income will come in ad;usting eriod Once 4alander is set for (2 months we cannot change it. If you change one >4> you will have ro"lem in &O-.

Re: different phases of aim methodolo!y
AI<II?@IOI P'?&% OP%0?@IOI ?I?G5&I& &OGK@IOI A%&I=I -KIGA @0?I&I@IOI P0OAK4@IOI

Re: purchasin! and paya(les done at what level? means operatin! unit level or +&B level?
@he modules like o, a ,ar are come under o erating level this modules are also called multiorgmodules "ecause this modules ta"le have column ordQid and have multi le organi9ation information. Qall is last we can identify is multiorgta"le

Re: purchasin! and paya(les done at what level? means operatin! unit level or +&B level?
'0 - -usiness =rou level =G, <? - Gegal %ntity Gevel ?P, ?0, Purchasing - O erating Knit Gevel Inventory - Inventory Knit Gevel

Re: What is Interest Invoice and how it can (e created?
4reated automatically "y aya"les, for the amount of interest calculated on the overdue amount of an oirginal invoice, for the overdue eriod. these ty es of invoice cannot "e manuaaly created.

Re: What is the purpose of 3&: +ecurity &ption profile option ?
BO:O erating Knit Profile O tion is used to Gink 0es onsi"lity with O erating unit. BO: &ecurity Profile o tion is used to ena"le >BO?4> - Bulti-Org ?ccess 4ontrol. %:am le 4ase:Payment manager wants to ay for 2 different OKs.

In ((i: -------O *e should have 2 different res onsi"ility. ie.,OK(Q aya"les manager 8 OK2QPaya"les manager. O @hese res onsi"ilities has to "e assigned to that EPayment manager2 articular user

O @hat articular user EPayment manager2 will login to the OK(Q aya"les manager res onsi"ility and does the ayment. O&imilarly, will login to the OK2Q aya"les manager res onsi"ility and does the ayment. In 0(2: ------O 4reate only one res onsi"ility. say, Paya"les manager res osi"ility. O ?ssign this res onsi"ility to the user E ayment manager2 O Aefine a 6security rofile6 in '0 in which you will attach the OKs that needs BO?4 EBulti-Org ?ccess 4ontrol2 O Iow go into the > BO: &ecurity Profile> o tion and attache that 6security rofile6 at res onsi"ilty level. O Iow the user can access two different OKs and make ayments, sitting at a single res onsi"ility without changing the res onsi"ility. I ho e it will hel you.

Re: *ow to transfer the funds (etween internal (anks
In 4ash Banagement Bodule u can transfer funds "etween internal "anks In 0(2 4ash Banagement module, @his can "e done. @here is an o tion called > -ank ?ccount @ransfers>, through which you can do fund transfer "etween two internal "anks. @o Ao: (. 4ash Banagement 7 -ank ?ccount @ransfers 2. 4lick on 64reate6 "utton. 3. =ive details of transfer date 8 transfer amount

4. %nter the &ource -ank account Ium"er /. %nter the Aestination -ank ?ccount Ium"er 1. ? ly.

Re: Why Retained "arnin! ccount is necessary for the set of (ook creation while implementin! oracle new (usiness%
'I,0%@?II%A %?0III= I& ?I ?44OKI@ *'I4' -%GOI=& @O <KIA -?G?I4% !K?GI<I%0.?@ @'% @IB% O< 5%?0 %IA 4GO&II= *% I%%A @O @0?I&<%0 @'% AI<<%0%I4% -%@*%%I 0%3%IK% ?IA %PP%IAI@K0% @O 0%@?II%A %?0III= ?44OKI@ then where the difference of %arning and e: enditure will go. @his account is also called as Profit and Goss account EP8G2. ?s the "alance in this account reflect the Profit and loss of com any.

Re: What all elements is set for the Responsi(ilities ?
data grou re,ust grou menu

Re: Can I find out which invoices are matched to a #&?
@o find InvoicesEmore then one2 to a screen would "e tedious. articular PO going "y

@his can "e done "y a sim le &!G on ?PQII3OI4%&QGII%&Q?GG where oQheaderQid is e,ual to the PO in ,uestion. @his should list all the invoice lines.

Re: What are the mandatory setups in
there are nearly . to C setu s which are mandatory

#?

financial o tions ---- where we define the mandatory accounts (. lia"ility 2. discount taken 3. re ayment if u r not using II3%I@O05 O0 I< @'% O0 I& IO@ '?3II= BKG@I O0= &@0K4@K0% @'I& I& OP@IOI?G aya"les o tion, su lier 8 "ank. control aya"les eriods. "ank format. ayment terms distru"ution are also o tional u can carry work with out defining. @here are several mandatary ste s in ?P (. &et u Paya"les O tions 2. -ank 3. &u lier E&ite level information2 4. O en aya"les Period

/. Payment @erms 1. Payment Bethod .. Aistri"uation &et

Re: What difference (etween position hierarchy and "mployee *ierarchy ?
in Oracle there are 2 ty es of a are as follows: roval heirarchies which

(. %m loyee or &u ervisor relationshi s. If you choose to use em loyeeFsu ervisor relationshi s, you define your a roval routing structures as you enter em loyees using the %nter Person window. In this case, Purchasing does not re,uire that you set u ositions. <or e:am le when you enter an em loyee in '0 you will also enter his su ervisor.Iow in PO if the em loyee is a "uyer then a rover will "e his su ervisor. 2. Position 'ierarchy If you choose to use osition hierarchies, you must set u "oth ;o"s and ositions. *hile ositions and osition hierarchies re,uire more initial effort to set u , they are easy to maintain and allow you to define a roval routing structures that remain sta"le regardless of how fre,uently individual em loyees leave your organi9ation or relocate within it. (. Position ? roval hierarchy Position 'ierarchies are hierarchies that have a osition relationshi . -y osition, we mean osition that are attached to em loyees. Purchasing utili9es ositions as a roadma to determine how and where documents will "e routed once the a roval rocess has "een initiated. It is first necessary to have created all ositions that are going to "e used in the system. Once all ositions have "een created, it is necessary to "uild the osition hierarchy. %ach osition has a roval limits, so when a urchase order e:ceeds the limits of the osition, the urchase order is forwarded onto the ne:t osition in the 'ierarchy. 2. %m loyeeF&u ervisor a roval hierarchy %m loyeeF&u ervisor a roval hierarchy uses the em loyeesu ervisor relationshi s. @o im lement this form of a roval routing, you need only to define ;o"s. @he ;o" will then serve as the tie to the ? roval grou , and "ased on the a roval limits from the ? roval =rou , the Aocument will either "e ? roved or <orwarded to the %m loyeesU &u ervisor. If no &u ervisor is a"le to "e located and the ;o"assigned to the em loyee does not have ? roval ?uthority, then the ? roving em loyee must enter a <orward-to erson, or the Aocument will "e returned to an Incom lete status and a notification will "e sent to the ? roving em loyee, stating - 6Io ? rover

<ound6

Re: What is =ero-#ayment in

#

@here are certain cirumstances wherein we record a de"it memo to reduce the lai"ility, E*hat ever may "e the reason2 though the aya"le "alance decreses, the invoice still shows the orginal amount to "e aid, to correct this osition we make a 9ero ayment and account is nullified. In order to do this we need to ena"le Vero "o: at -ank ?ccount Aefnition. ayments 4heck

site, ayment "atch will ick u standard invoices as well as de"it memos created for the same su lier site. It may ha en that invoice amount is e:actly e,ual to the de"it memo amount so at the time of ayment confirmation there will not "e any amount to ay "ut still it will "e registered as a 9ero ayment to track the accounting entries in the aya"le accounting. ?t the time of =G transfer it will also get reflected for that s ecific lia"ility account. %na"le ?llow Vero Payment check"o: at the "ank account level first.

Re: What in Invoice 2ariance in

%#%

*hat is Invoice 3ariance in ?ccounts Paya"le L

Invoice 3ariance is the difference "etween the &u lier Invoie and a mi: of PO and =0I. *hat does it mean is that when a su lier6s invoice is recorded in the system, system automatically com ares it with the Price of PO and the !uantity of =0I. ?ny difference "etween the urchase rice in PO and Price in &u lier6s Invoice, lus the difference "etween the =0I !ty. and the Invoice !ty. toh$gether makes Invoice 3ariance.

Re: what is a fle0field qualifier ?
? fle:field is made of segments and oracle identifies if articular segment in the accounting fle:field is an account segment or a com any segment, "ased on some redefined values called as fle:field ,ualifiers which are assigned to the segments to look meaningful for defining the accounting fle:field. %g: ?ccount segment uses Iatural ?ccount segment and the com any segment uses -alancing segment are mandatory for defining the accounting fle:field. Other values are 4ost center segment, Inter com any segment, secondary tracking segment. 'i ?ll In 0elease 0(2 , @here are 1 <le:filed !ualifier. @hey are:(. 4ost 4enter &egment 2. Iatural ?ccount &egment 3. -alancing &egment 4. Intercom any &egment /. Banagement &egment 1. &econdary @racking &egment

Re: #lease e0plain: > utomation of ccounts #aya(le activities ;"valuated Receipt settlement<
Pay on 0ecei t Ealso known as %0& E%valuated 0ecei t &ettlement2 or &elf--illing2 is an Oracle Purchasing concurrent rogram, which automatically creates invoices in Oracle Paya"les and matches them with PO6s automatically for the received amount. @he short name for the rogram is POPPOI3. @he 4oncurrent rogram Iame is : WPay On 0ecei t ?utoInvoiceX

Re: What is the use of Cost center
4ost center is useful to determine the total cost of a articular de tF"i9 center, for a given eriodSmay "e monthly,,uarterly or annualyT in order to analyse the ast trend and to use for "udgetingFforecasting ur ose for a articular center

Re: What is the use of pay !roup in

#?

Pay grou used to ayment to selectd su lier . for e:am le : com any have one Paygrou E%m loye2for &alary , com any will atteched %m loye Pay =rou wI@' all %m loye , when ?ccounts will ay claims etc @O em loye @hen ?ccount *ill &elect only %m loye Paygrou s then &ystem will &elects all 3alidate Invoice of %m loye for Payments

Re: Is &peratin! unit have (ranches in different location% I%e% same operatin! unit have &ne (ranch at 6elhi and another one at 3um(ai%
?n o erating unit can have >n> num"er of "raches "ut the ,uestion is at what level do you want to segregate the su" ledgers dataL If "oth Aelhi and Bum"ai "ranches are within one o erating unit, then the ?P ?ccountant sitting at Bum"ai can access the data eratining to Aelhi &u liers and Invoices and vice-versa. If this is not a constraint and ok with the "usiness, then one o erating unit can "e used for "oth the "ranches. -ut, if the "usiness wants to segregate the data and have a control on the same, then they have to go for two se erate o erating units. &o, though it is ossi"le to have as many "ranches as re,uired within the same o erating unit, it the "usiness re,uirement which decides as to whether to go or not to go with a single o erating unit for multi le "ranches.

Re: what is 36454 & wat specifications are included in it
BA)/) is functional document. *hen ever customi9ation re,uire or any new u dates comming for intract with 3rd arty a lications then only you need to re are BA)/) document. or BA/) technical consultant will BA/) -------7 BA.) re are BA.)

Re: What is #& rate variance ?ain@Aoss B this
account is used to record e:change rate variance gainFloss for your inventory items.this variance is calculated "etween the invoice and either the urchase order or the recei t, de ending on how you matched the invoic Paya"les uses these accounts to record the e:change rate variance gainsFlosses for your inventory items. @he variance is calculated "etween the invoice and either the urchase order or the recei t, de ending on how you matched the invoice. @hese accounts are not used to record variances for your e: ense items.

?ny e:change rate variance for your e: ense items is recorded to the charge account of the urchase order. Paya"les calculates these amounts during Paya"les Invoice 3alidation.

Re: What is a *old? "0plain the types of *old
'old is term aya"le manually a ly. to revent invoices from ayament. @here are 3 ty es of holds. (. Invoice 'old.- you can manually a ly one or more holds on invoice name "y using the invoice hold ta" on invoice work "ench 2. schedule ayament 'old- you can hold ayament on invoices "y lacing holds on one or more schedule ayments. 3. sul lier 'old - In su lier site y u can defaualt the foloowing holds a2'old all invoices- It holds all invoices relating to the su lier name where this o tiuon is defaulted. "2'old Knmatched invoices- It holds the unmatched invoices i,e if the invoices do not match PO Or PO reci ts the invoice is revented from ayament. c2 Invoice ?mt Gimit- If the amoount e:ceeds the invoice amount limmit. then the invoice is revented from ayament. d2Invoice Knvalidated- Its revents the ayament for unvalidated invoices, Knvalidated are those invoices in which the distru"ution amount does not match with the amonth entered on work "ench, or If the ta: amount does not match.

Re: What is meant (y receipt routin!?
Beans how the material will receive "y the Organi9ation. 0ecei t routing are of three ty es (. Airect delivery 2. standard recei t 3. ins ection re,uired (. Airect delivery @he material direct come to su"-inv. 2. 'ere (st come to stagging then inv 3. ins ection re,uired (st it will ins ect then store in su"-inv

Re: Can you hold the partial payment if yes then how?
5es *e can 'old Partitial ayment. 'old on Partial ayment can "e a lied using >&chedule ayment> &Plit the ayament into two. this way one line can lace hold the other one made ayment.

Re: What are all the standard interfaces in the ?A, #, R,#&,&3 and I,2?
*hat are Interface ta"le in ?P, ?0,=G L ?P II@%0<?4% @?-G%: (2. ?PQII@%0<?4%Q4OI@0OG&. 22. ?PQII@%0<?4%Q0%Y%4@IOI& 32. ?PQII3OI4%QII@%0<?4%

42. ?PQII3OI4%QGII%&QII@%0<?4%. ?0 II@%0<?4% @?-G%: (2. 22. 32. 42. /2. 12. .2. C2. D2. ?0QP?5B%I@&QII@%0<?4%Q?GG ?0Q@?PQII@%0<?4% 'VQP?0@5QII@%0<?4% 'VQP?0@5QII@%0<?4%Q%00O0& 0?Q4K&@OB%0&QII@%0<?4%Q?GG 0?QII@%0<?4%QAI&@0I-K@IOI&Q?GG 0?QII@%0<?4%Q%00O0&Q?GG 0?QII@%0<?4%QGII%&Q?GG 0?QII@%0<?4%Q&?G%&40%AI@&Q?GG

=GII@%0<?4% @?-G%: (2. 22. 32. 42. /2. 12. =GQ-KA=%@QII@%0<?4% =GQA?IG5Q0?@%&QII@%0<?4% =GQI%?QII@%0<?4% =GQinterface =GQII@%0<?4%Q4OI@0OG =GQII@%0<?4%Q'I&@O05

Re: &n what (asis you will define accountin! structure
@he accounting structure is defined considering different arameters. @he two ma;or arameters are : @he level at which "alance sheet is re ared. @he levels at which rofita"ility has to "e tracked - this could "e rovisional as well as net.

Re: whichever documents prepaired (y the '8,C/I&, A C&,+8A/ ,/ while implementin! proCect (y usin! I3
<irt Pre aring @he 0A-2) Aoeument 0A-2): -usiness 0e,uirement gathering EGike this Aocument !uestioner2 BA-/) @his Bodule Aisign Aocument. ing Aocument

-0-3) Ba

@%-4) @est 4asessEKnit @esting ,Integrating @esting....... -0-()) &etu Aocument

Re: Why should we run DReplicate seed dataD pro!ram??
If we runs re licate seed data rogram all the seeded information will "e re orted to new o erating unit. seeded information means default information in oracle a lications.

Re: what is the difference (etween (alance, account, none ;automatic offset methods<?
?utomatic offset method: If you enter invoices for e: enses or ?sset urchases for more than one "alancing segment, you might want to use aotomatic offset method to kee your aya"les transactions accounting entries "alances. -alance : @he lia"ilty account for "alancing segment value take from invoice distri"ution 8 rest segment values will take from invoice header ?ccount: @he li"ility account for account segment value takem from invoce header 8 rest segment values will take from invoice distri"ution. Ione : @he lia"ility account for all segment values take from invoice header. (2If you ena"le >-alance>: It will re lace the -alancing &egment level only while generating an accounting entry for distri"uting the invoice. <or e:am le, you have raised an invoice to urchase stationary for com any two E)22and your default lia"ility account is )(.))).))).(24( where is (24( is a lia"ility account. Iow in distri"ution line you have given the accounting code com"ination as )2.(((.(((.(3)) where (3)) is a e: enditure account. Iow an entry will "e generated in =G as follows: )2.(((.(((.(3)) Ar. )2.))).))).(24( 4r. @hat means this o tion will automatically offset the -alancing segment from the default segment )( to )2 in your lia"ility account. 22If you en"ale >?ccount> the entry will "e as follows for the a"ove e:am le: )2.(((.(((.(3)) Ar. )2.(((.(((.(24( 4r. @hat means this o tion will automatically offset the all other segments alongwith the "alancing segment in the accounting code com"ination without effecting the account head. 32If you ena"le >Ione> then the accounting entry for the a"ove e:am le will "e as follows: )2.(((.(((.(3)) Ar. )(.))).))).(24( 4r @hat means nothing will "e offseted at any segment in the accounting code com"ination.@hen this will "e an inter-com any transaction.

Re: What is meant (y quotation and quotation analysis?
,uotation $ is a statement consisting of current rice of the commodity which the su lier will "e sending to the organisation, when we lace 0<! ,uotation analysis $ after getting the ,uotation from different su liers we select the "est ,uotation , the rocess of selecting the "est is know as ,uotation analysis.

Re: In ccounts #aya(le credit memo and de(it memo are entered with -ve amount (ut in ccounts Receiva(le why credit memo has -ve amonut and de(it memo E ve?
In Oracle terms credit memo and de"it memo decrease the lia"ility and they are a lied against an invoice. @he only difference is credit memo is initiated from su lier end Ae"it memo is initiated from our end. If we want to increase the lia"ility in aya"les either you have to create a se erate invoice or do some workaround to achieve it through ABF4B. II 0eceiva"les the conce t is retty clear as credit memo has -ve amount and de"it memo is +ve. In Paya"le we are receving the material from su lier. so we have to ay the amount to the su lier. in case su lier has send the good more than what we order at the oint of we have to return the goods reduce the accounting "alance. we send a memo to the su lier is called as de"it memom or su lier send a memo is called as credit memo. "oth of the reducing our lia"ility. In ?0 module. we are selling the roduct to the customer.

either we may forgot to added a freight charges or some other thing. &o we have to increase the "alance of the customer. so we add de"it memo in case we charge more than the reduce the amout. roduct value so we have

Re: What reports should I run (efore closin! the period?
-%<O0% 4GO&II= ? P%0IOA II P?5?-G%& K I%%A @O 0KI @'% <?GGO*II= 0%PO0@&, II3OI3% 3?GIA?@IOI 0%PO0@---7 I@ 3?GIA?@%& ?GG @'% II3OI4%&

II3OI4% OI 'OGA---7 I@ *IGG &'O* ?I5 'OGA&, &O @'?@ K 4?I 0%BO3% @'% 'OGA& ?IA AO 0%3?GIA?@IOI. I< ?I5 <K@K0% P?5B%I@& ?0% @'%0% L --------------------------------0KI KPA?@% B?@K0%A <K@K0% P?5B%I@ -----7@'I& *IGG 4'?I=% @'% &@?@K& @O Iegotia"le . &K-BI@@ P?5?-G%& ?44OKI@II= P0O4%&&-----7 @'I& 0%PO0@ GI&@& @0?I&?4@IOI *I@' %00O0&. 4'%4R& <O0 P?5B%I@ -?@4'%& ---7 0KI <II?G P?5B%I@ 0%=I&@%0 ,I@ GI&@& ?G @'% P?5B%I@&. AO @'% 0%4OI4IGI?@IOI P0O4%&& ---7 *I@' 4?&' B?I?=%B%I@ @0?I&<%0 @O =G --7 @0?I&<%0 @O =G 4GO&% @'% P%0IOA ?IA OP%I <O0 I%P@ P%0IOA

Re: What is difference (etween match and quick match?
PO Aefault : %nter PO Aefault as the invoice ty e if you know the urchase order you want to match to, "ut you do not know to which urchase order shi ments or distri"utions you want to match. *hen you enter a PO Aefault invoice in the Invoice *ork"ench, Paya"les rom ts you to enter the urchase order num"er and automatically enters the su lier name, su lier num"er, su lier site, and the urchase order currency for the invoice currency. *hen you choose the Batch "utton, Paya"les will retrieve all urchase order shi ments associated with the s ecified urchase order. 5ou can then match to any shi ment or distri"ution.

!uickBatch: %nter !uickBatch as the invoice ty e if you want to match an invoice to all shi ments on a urchase order. *hen you enter a !uickBatch invoice in the Invoice *ork"ench, Paya"les rom ts you to enter the urchase order num"er and automatically enters the su lier name, su lier num"er, su lier site, and the urchase order currency for the invoice currency. *hen you choose the Batch "utton, Paya"les automatically matches to each shi ment. 5ou can choose to com lete the match or override the matching information.

Re: What is the difference (etween "lectronic fund transfer and wire?
*ire transfers and %lectronic <unds @ransfer E%<@2 systems are similar in many ways, and yet differ greatly in terms of their uses and evolution. *hile wire transfers have long "een and continue to "e a relia"le and o ular means for transmitting large sums of money, %<@ systems have grown so large that they ermeate nearly all as ects of modern "usiness and em loyment. %<@ has "ecome so o ular that even the I0& now acce ts electronic ayments online for "oth individual and "usiness ta:es. *ire @ransfers ? wire transfer is sim ly a transfer of money "etween two "anks through a secure system such as <edwire for "anks within the <ederal 0eserve system, or 4learing 'ouse Inter"ank Payments &ystem E4'IP&2, which is owned ;ointly "y its mem"ers. @raditionally, for an individual Eor "usiness entity2 to conduct a wire transfer, he must furnish his "ank with the receiving information of the reci ient6s "ank in order to initiate the transaction. =enerally the sending and receiving "anks must hold reci rocal accounts with each other, "ut the use of a third "ank Eand thus the ayment of additional fees2 that holds an account with "oth may "e used. @here are, however, several consumer-oriented wire transfer services that will allow you to transmit money over great distances without holding an account with any "ank, often at higher fee rates. @he most o ular e:am le of this ty e of service is *estern Knion. %lectronic <unds @ransfers %<@ systems sim ly take the traditional a er check transaction cycle and "ring it into the Aigital ?ge. Instead of the receiver6s "ank using a a er check to initiate a transfer from the sender6s "ank, a digital signal is generated u on the e:ecution of a transaction and sent through an intermediary known as a clearinghouse. 0ead more: *ire @ransfer 3s. %<@ Z e'ow.com htt :FFwww.ehow.comFa"outQ/4(2(.)Qwire-transfer-vseft.html[i:99)wRPRG'./

Re: When the Internal Requisition will !et !enerate if I define an &+# operation in sequence F4% .4 & $4 will (e other than &+# operations%
It all de ends on how u set the 0e,uisition 4reation @ime arameter in *IP Parameters6 Outside Processing @a". (. ?t Yo"F &chedule 0elease

2. ?t O eration 3. Banual

Re: 8ser is tryin! to post a Cournal (ut the D#&+/D (utton is !reyed out%What could (e the pro(lem?
we need to ena"le the ;ournal a roval "utton after a roval of general then "utton will "e ena"le &ystem admin might have not given him the right to ost a ;ournal. 'e might have only given him the right to enter ;oournals.

Re: What is the difference (etween e0pense item and inventory item ????
%: ense item- It is the item which is not for sale. EInventory - It is a =odown where material is stored2 Inventory item- It is the item which is availa"le in inventory.

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Re: What is the item relationship and item cross relationship ???? what is the purpose of it ?????
Item 0elationshi - ?llows you to search for items through these relationshi s. Item cross 0elationshi - It is the relationshi you esta"lish "etween an item and some entitity like old item num"ers, su lier item num"ers. Pur ose- @hese relationshi s are for in,uiry and re orting ur oses only.

Can we maintain $ so(1s for one company, how?
5es we can .if ur com any is in different location then ur set of "ooks is going to different . let us su ose ur organi9ation location is in IIAI? and in K& then ur financila calender is going to "e diffrent then u have to create 2 set of "ooks for this .accounting fle:field in oracle financials have multi le structures.

Re: If i want to map a or!ani9ation structure, where i hv . operatin! unit that is lookin! after only purchasin! and paya(les activities, whereas another operatin! unit is lookin! after &3 as well as receiva(les% I hv one more warehouse or say plant, where i am manufacturin! & despatchin! the !oods% Wiil it (e solved (y settin! up purchasin! at one &8 and &3 at another &8% 6o I need to perform any additional setups? #lease +u!!est%
I could not get the reason for having diff OK for Purchasing and OB se erately. ?nyway if this what is re,uired, then this can "e created as se erate OKs e.g ? for PO,?P and - for OB,?0 res ectively. ?lso B<= 8 dis atching warehouse can "e setu as inventory organi9ation in - OK EOB,?02 and internal sales order setu has to "e done "etween OK ? and OK - to transfer the raw material re,uired for manufacturing . @hen dis atchign can "e done from - OK Emfg warehouse2

Re: What are the Inventory Gey fle0 fields?
account alias,item catalogs,item categies,sales orders,stock locators,system items and oracle service item fle: field

Re: /ypes of Calendar? where we are define it?

rorate calendar in <? ?counting cal in =G @ransaction cal in =G *orday cal in II3 ?ccounting 4alendar8@ransaction 4alendar are in =G. *orkday 4alendar in Inventory Bodule.

Re: What is difference (etween +u( inventory /ransfer and 3ove order /ransfer?
<or &u" inventory there is no \? rovalU is re,uired In Bove order @ransfer we can transfer Baterial in ste s that we canUt in &u" inventory @ransfer. correct, su" inventory transfers are unregulated. where as a move order re,uires and a roval de ending on the set u that we rovide during inventory organi9ation set u . 'owever, there is an o tion that if a rticular move order re,uest is not a roved within a s ecific limit, then it should "e a roved automatically. su" inventory transfer: -7we can transfer material "etween su" inventories -7we can6t cancell the &I transfer -7we can6t track the transaction move order transfer: -7we can cancell move order -7we can track the B O -7we can set a roval rocess in Bo transactions we should follow three ste s (. a rove the transaction 2. allocate the ,uanity and 3. transact the ,uanity

"ut su"inventory transaction doesn6t have these ste s y

Re: i have around .4 or!anisations in our instance % how we can restrict ora!ani9ations access to users % out of .4 mhe has to access @can see only H
Kse Organi9ation access funcionality in Inventory Bodule. @his functionality will restrict the res onsi"ility at organi9ation level In 0elease (2, Oracle ? s introduces conce t of Bulti Org ?ccess 4OntrolEBO?42. Baking use of it you can restrict org access to a articular user.

Re: what is an attri(ute from which we can distin!wish an or!nisation and master item or!anisation?
In Organi9ation Parameters, Knder Inventory Parameters ta", 4olumn 6Item Baster Organi9ation6 should have the same value as the Organi9ation itself. @hen this will "e the Baster Organi9ation. <or other Organi9ations, the Org 4ode and Item Baster Org are different.

Re: Cycle Count?
4ycle counting is the eriodic counting of individual items in your inventory throughout the year "ased on their ranging. 4ount items of higher value more fre,uently than items of lower value. 5ou can erform cycle counting instead of erforming hysical inventory, or your can use "oth techni,ues to verify the accuracy of on-hand ,uantities and values. 4ycle 4ount is divided into two ?nalysis and Aefining a 4ycle 4ount. rimary functions: ?-4

?-4 ?nalysis: ?-4 analysis is a method of determining the value of items in your inventory, ranking your items according to a criterion and then grou ing items into classes. >?-4> refers to the rankings you assign your items as a result of this analysis, where >?> items are more valua"le than >-> items and so on.

Re: If any person ask what you know a(out I3? *ow (riefly we can e0plain (1co9 we cont e0palin I3 in short time%
?IB methodology consists of 1 Aefinition O eration ?nalysis &olution Aesign -uild @ransition, ?nd Production hases

*ork order less com letion in *IP hel s us to com lete the ;o" manually without creating a ;o". e:am le. &u ose client wants to continue a ;o" creation function in other %0P like eo lesoft,&?P "ut they wants to track inventory in Oracle a s at that we used to go for *ork order less com letion. 5ou can do all of the following on the *ork Order-less 4om letions window: -4om lete unscheduled or scheduled assem"lies to Inventory -0eturn unscheduled or scheduled assem"lies from Inventory -&cra assem"lies from and return scra o eration ed assem"lies to any

-%: lode the assem"ly6s "ill of material and add, delete, and change com onents-and review items under lot and serial num"er control -& ecify lot, serial, and lot and serial information for assem"lies and com onents. -4reate material reservations for assem"lies that are linked to sales orders -0e lenish

Re: *ow do you ensure on and availa(ility are daily (ase for min ma0 plannin!?
&chedule Bin-ma: . lanning re ort daily "asis

roduction kan"ans

!

? ?

.

Re: "0plain the &+# cycle?

Get me com lete this answer : (2 4reate Item and ena"le the Out&ide Processing attri"ute under Purchasing @a" and a ly the Purchasing @em late on it and assign the item to manufacturing Organi9ation. 22 =o to -OB--70outings--70esources :: 4reate 0esource with following attri"utes : 0esource Iame : Item created in ste ( Erecomended "ut not mandatory2 0esource @y e : Person 4harge @y e : PO 0ecei t Outside Processing : %na"le it Item $ Item 4reated in ste ( Bake cost ena"led and enter the O&P account. 32 4reate Ae artment "ut remem"er : a2 Iaming like 4B E4ontract Banufacturing - only recomended2 "2 Gocation EBandatory2 otherwise *IP will have ro"lem. c2 =o to 0esource E-utton2 enter resource creted in ste 2. d2 %nter &hift E this is related to the calander for this mfg org2. If the resource if 24 hours availa"le, then not re,uired. 42 4reate O erations : a2 Iame E like O&P2 "2 Ae artment E created in ste 32 c2 you can enter the resourceEs2 re,uried at this o eration E created at ste 2, "ut o tional2. if entered, will default at your routing. 5ou can enter the usase here or at routing level also. /2 4reate 0outing Enormal rocess, assem"ly code. remem"er this is not the item created in ste (2 and add the O eration where you need os service. Pls note that you can attached this O&P O eration at Baster routing or can create another routing with an alternate. =enarally alternate is recomended. 12 4reate -OB and enter routing created at ste /.Iote that if the routing is on alternate, then, try to have the -OB also on alternate. @his will "e your O&P -OB. .2 *IP--7Aescrete--74reat Yo" and enter the assem"ly at o eration 1. 0elease the Yo", if the ?&G is created and -lanket is availa"le, re,uisition and release will "e created automically after the ;o" is released. If the ?&G and -lanket is not availa"le then only re,uisition, rovided in item, use only ?&G flag is unchecked.

Re: What is yield point?
It is nothing "ut how much out ut we can get from the in ut

Re: What to mean (y 3ulti &r!? what are all the multi or! setups?
It uses a &ingle installation to su ort any num"er of organi9ations, even if those organi9ations use different set of "ooks. &etu : (2 -usiness =rou 22 &et of -ooks 32 Gegal %ntity ost to a set of "ooks 42 O erating unit are art of a Gegal %ntity /2 Inventory Org are art of a O erating unit

Re: What is an

/# and what are there rules?

Re: how to !ive an decimal and fraction quantity in transaction like .%$5,F%5,.%LLL%

*e can enter a decimal F fractional ,uantity on sales order "y ensuring 6OB indivisi"le6 flag checked in the item definition EPhysical attri"utes ta"2

Re: you have create a purchase order, it is approved also% now you want to chan!e in the purchase order, hoe can you do that?
Once a rove the ,uantity. @his is Once you revision will go like this a roval of this urchase order u can change amount or called 0evision of the urchase order. the urchase order urchase order num"er >(2)(-(>. 5ou need again sent for urchase order.

Re: you have received e0cess money from the customer% now you want to refund the e0cess money% what is the set up for that?
In Oracle ? s ((i, (st create a credit memo against the customer invoice and a ly the credit memo with this invoice. @hen create the customer as a su lier in ?P and create a invoice and do the ayment. In Oracle ? s 0(2, (st create ( 0efund activity called >4ustomer 0efund>. @hen ,uery the recei t in recei t window, and click on the a ly "utton, select the >0efund> in a ly

to column and click the 0efund attri"ute "utton. %nter the re,uired field in the new window, and save the record. ?s you save the record >0efund &tatus> "utton will visi"le on the screen. 4lick on >0efund &tatus> "utton, system automatically create a ?P invoice against the trading artner.

Re: 3I, and 3 M num(er of se!ments in Chart of accounts ?
5ou can have min 2 if you are not im lementing ?ssetsFPro;ect.E-alancing 8 natural ?ccount2 If you are im lementing ?ssets.Pro;ects then u have to have 3 minimum segments.E-alancing, 4ost 4enter 8 natural ?ccount2

Re: If (alancin! account is not assi!ned to company & is assi!ned to department wat will (e the effects
@hen the accounts have to "alanced at de t level, and not at com any level in most cases which is desira"le to "alance account aDt com any lev

Re: What1s the difference (etween cross validation rules and security rules?
a. 4ross 3alidation rules ^ 0ules that restrict the user from entering invalid key-fle:field segment value com"inations while data entry. %.g. you may set u a cross validation rule that disallows using de artment segments with "alance sheet accounts ". &ecurity 0ules ^ ? rule that allows restriction on segment values or ranges of segment values for a s ecific user res onsi"ility

Re: What is the 3ondatory profile options used in 3ulti &r! ?
<ive (. 2. 3. 4. /. rofile o tions are mondatory '0: &ecurity Profile BO: &ecurity Profile =G &et of "ooks name BO: O erating Knit '0: Kser ty e

Re: What is the order in settin! up ?A ? Which comes first - C& , Calendar & Currency ?
I feel there is no s ecific order in which u have to define them. they are inde endent and can "e defined in any order.

Re: 6efine the 3ulti &r! ? What is difference (etween ..i and .$i 3ulti &r! +tructure ?
@he multiorg architecture is meant to allow multi le com anies or su"sidiaries to store their records within a single data"ase. @he multi le Organi9ation architecture allows this "y artitioning data through views in the ?PP& schema. Bultiorg also allows you to maintain multi le sets

of "ooks. Im lementation of multiorg generally includes defining more than one -usiness =rou . -asically the different entities in multi-org are: N -usiness =rou E-=2 N &ets of -ooks E&O-2 N Gegal entities EG%2 N O erating units EOK2 N Inventory organi9ations EIO2 'i, If the org has more than an o erating unit Eleast level2 then the org structure can "e called as multi-org. @he difference in multi-org in ((i 8 0(2i is >BO?4> conce tEBulti-Org ?ccess 4ontrol2 BO?4 rovided the role "ased access, shared services, to erform multi le tasks across different o eration units from within single a lication res onsi"lity. It is controlled "y BO: &ecurity <5I: 0(2 ?rchitecture itself com letely different and changed from ((i. rofile.

Re:

ccountin! methods?

?ccounting Bethods *hen you set u Paya"les you choose a rimary accounting method. In the Paya"les O tions window you can also choose a secondary accounting method. @he accounting method determines the ty es of accounting entries Paya"les creates. <or each accounting method, cash or accrual, you choose a set of "ooks in which you will account for transactions. ?ttention: 4arefully consider these settings at im lementation time "ecause you cannot change them after accounting events occur Efor e:am le, after any invoice has "een validated in your system.2 &et u Paya"les to create accounting entries in com liance with one of the following accounting methods: o 4ash -asis ?ccounting. 5ou account only for ayments, and do not record lia"ility information for invoices. @he ayment accounting entries ty ically de"it your e: ense or asset account and credit your cash or cash clearing account. *hen you create accounting entries, Paya"les might also create entries for discount taken and foreign currency e:change gain or loss. Paya"les uses the ayment date as the accounting date for your e: ense and cash ;ournal entries. o ?ccrual -asis ?ccounting. 5ou create accounting entries for invoices and ayments. @he invoice accounting entries generally de"it your e: ense or asset account and credit your lia"ility account. <or re ayments, Paya"les

creates accounting entries that de"it your re ayment account and credit your lia"ility account. <or re ayment a lications, Paya"les creates accounting entries that de"it your lia"ility account and credit your re ayment account. Payment accounting entries ty ically de"it the lia"ility account and credit the cash or cash clearing account. Paya"les might also create accounting entries for discount taken and foreign currency e:change gain or loss. *hen you reconcile ayments using Oracle 4ash Banagement, Paya"les might also create accounting entries for cash clearing, "ank charges, "ank errors, and foreign currency e:change gain or loss "etween ayment and reconciliation time. o 4om"ined -asis ?ccounting. 5ou maintain one set of "ooks for cash accounting and one set of "ooks for accrual accounting. 5ou choose which will "e your rimary and your secondary set of "ooks. Invoice accounting entries are recorded for your accrual set of "ooks, and ayment accounting entries are recorded in "oth your cash set of "ooks and accrual set of "ooks. 4om"ined "asis accounting allows you to roduce financial re orts for either your cash or accrual set of "ooks. <or e:am le, you may want to manage your com any on an accrual "asis, "ut re,uire cash "asis accounting information for certain regulatory re orting on a eriodic "asis. ?ccrual -asis ?ccounting %:am les In the following e:am les, K& Aollars is the functional currency for your set of "ooks and you use accrual "asis accounting. 5ou account for ayments at issue time only. %:am le ( 5ou enter and validate an invoice for J()) with ayment terms that allow you to take a ()] discount on the invoice if aid within () days. *hen Paya"les creates accounting entries for the invoice, it de"its the e: ense account and credits the lia"ility account. 5ou ay the invoice five days later, taking the ()] discount. *hen Paya"les creates accounting entries, it records the lia"ility and cash transactions along with the a ro riate discount transaction. %:am le 2 5ou enter and validate a J2/ re ayment for a su lier site. 5ou then enter and validate a J()) invoice for the same su lier site. *hen you account for the re ayment and invoice, Paya"les records the e: ense and lia"ility transactions for the invoices. 5ou then ay the re ayment and a ly the re ayment to the invoice, reducing the amount due on the invoice. 5ou ay the remaining amount of the invoice and create accounting entries for the re ayment a lication and the invoice. @he re ayment a lication accounting entry de"its the lia"ility account for the amount of the re ayment and credits your re ayment account. @he invoice ayment accounting entry de"its your lia"ility account for the reduced invoice amount and credits your cash account. 4ash -asis ?ccounting %:am les

In the following e:am les, K& dollars is the functional currency for your set of "ooks and you use cash "asis accounting. 5ou account for ayments at issue time only. %:am le ( 5ou enter and validate an invoice for J()) with ayment terms that allow you to take a ()] discount on the invoice if aid within () days. Paya"les creates no accounting entries for the invoice. 5ou ay the invoice five days later, taking the ()] discount. *hen Paya"les creates accounting entries, it records the e: ense and cash transactions along with the a ro riate discount transaction. %:am le 2 5ou enter and validate a J2/ re ayment for a su lier site. 5ou then enter and validate a J()) invoice for the same su lier site. Paya"les records no accounting entries for the re ayment and invoice. 5ou then ay the re ayment and a ly the re ayment to the invoice, reducing the amount due on the invoice. 5ou ay the remaining amount of the invoice and create ayment accounting entries. @he accounting entry re ayment a lication de"its the e: ense account and credits the re ayment account for the amount of the re ayment. @he ayment accounting entry de"its your e: ense account and credits your cash account for the reduced invoice amount. In ?0 ers ective ?ccounting method would "e ?440K?G if you want your "illing system to record revenue from invoices, de"it memos, and charge"acks. *hen you use this method, 0eceiva"les de"its your cash account and credits your receiva"les account u on ayment of a de"it item. ?ccounting method would "e 4?&' -?&I& if you want to recogni9e revenue at the time you receive ayment for an invoice, de"it memo, or charge"ack. 0eceiva"les de"its cash and credits revenue when using the 4ash -asis method.

Re: W* / I+ 3&,6 /&RI +/"#+ '&R # I BA" 3&68A" B"'&R" ",/"RI,? /R ,+ C/I&, ?
(, 2, 3, 4, /, 1, 4hoose &et of -ook <inancial O tion Paya"les O tion -ank &etu &u lier &etu Payment @erms

@hese are the main mandatory set-u s which we need to follow "efore entering any transactions

Re: *ow tp determaine that multi or! is already implemented ?
0un the following ,uery connected to &!GO user lus as the a s

&,l7 select BiltiQorgQflag from fndQ roductQgrou sH If this ,uery returns 6y6 then multi org is im lamented

If this ,uery returns 6n6 then multi org is not im limented

Re: What are the types of receipts?
@'%0% ?0% @'0%% @5P% O< 0%4%IP@& in receiving i2KIO0A%0%A 0ecei t ii2su"stitute recei t iii2-lind 0ecei t there are two ty es of recei ts in urchasing (2e: ress 22cascade

Re: *ow many views are !enerated when compilin! fle0field structure ?
@wo views are generates will com iling fle:field one is user defined and another is system defined =GQ4OA%Q4OB-II?@IOIQR<3 ER%5 <G%P<I%GA 3I%*2

Re: dear !urus i would like to know a(out 'le0 field qualifiers
it descri"es the nature of the individual segments.. two ,ualifiers are mandatory.. ( natural accounting << ,ualifier : for the account segment,cos we cant enter any ;ournals without these accounts ,means ro er account is must for any entry.. 2 "alancing << ,ualifier: for com any segment,cos we need to track all the re orts under com any level only and most im ortant is ;ournals are "alanced at "alancing segment, means de"it $ credits.

Re: What are the mandatory accounts that need to (e setup in +et of Books?
@he first mandatory account is 0etained %arnings ?ccount. -ut "ased on other &tandard O tions selected, the other mandatory accounts are, a. &us ense ?ccount ". 0ounding Aifferences ?ccount c. 4umulative @ranslation ?d;ustment ?ccount d. 0eserve for %ncum"rance ?ccount e. Iet Income ?ccount

Re: What are the different type of +pecial calendars ?
<our ty e of & ecial calendars in (.0eccuring calendar 2.*ithholding @a: calendar 3.Payment term calendar 4.Rey indicator calendar aya"les

Re: Can I Chan!e the 2alue set once i attache to 3I C& and can i post the Cournal entries with assi!in! the valuesets ti the C&

5? K 4?I 4'?I=% @'% 3?GK% &%@ %3%I ?<@%0 ?@?4'II= I@ @O ? 4O?,P0O3IA%A K '?3% IO@ B?R% ?I5 @0?I&?4@IOI *I@' @'I& 4O?. YK&@ KI<0%%A=% @'% ?44OKI@II= <G%P<IGA ?IA K *IGG ?-G% @O 4'?I=% @'% 3?GK% &%@.?<@%0 4'?I=II' 0%4OBPIG% @'% ?F4 <G%P<I%GA. -K@ K I< 4'?I=% @'% 3?GK% &%@ ?<@%0 B?RII= @0?I&?4@IOI II @'% 4O?.I@ *IGG 40%?@% A?@? II4OI&I&&@%I@ P0O-G%B.

Re: Is &peratin! unit have (ranches in different location% I%e% same operatin! unit have &ne (ranch at 6elhi and another one at 3um(ai%
?n o erating unit can have >n> num"er of "raches "ut the ,uestion is at what level do you want to segregate the su" ledgers dataL If "oth Aelhi and Bum"ai "ranches are within one o erating unit, then the ?P ?ccountant sitting at Bum"ai can access the data eratining to Aelhi &u liers and Invoices and vice-versa. If this is not a constraint and ok with the "usiness, then one o erating unit can "e used for "oth the "ranches. -ut, if the "usiness wants to segregate the data and have a control on the same, then they have to go for two se erate o erating units. &o, though it is ossi"le to have as many "ranches as re,uired within the same o erating unit, it the "usiness re,uirement which decides as to whether to go or not to go with a single o erating unit for multi le "ranches.

Re: What in Invoice 2ariance in
*hat is Invoice 3ariance in ?ccounts Paya"le L

%#%

Invoice 3ariance is the difference "etween the &u lier Invoie and a mi: of PO and =0I. *hat does it mean is that when a su lier6s invoice is recorded in the system, system automatically com ares it with the Price of PO and the !uantity of =0I. ?ny difference "etween the urchase rice in PO and Price in &u lier6s Invoice, lus the difference "etween the =0I !ty. and the Invoice !ty. toh$gether makes Invoice 3ariance.

Re: Can some(ody provide me the various or atleast most frequent issues a support consultant deal with?
t all de ends on the nature of the in su ort. &ome Issues are: (2 22 32 42 /2 12 'olds on ?P Invoices Partiall ?counted Invoices Partial accounted Payments Knaccounted Invoices 0e orting Issues Bonth end closing issues ro;ect that u handel

Re: Can anyone tell me why in some ta(les in R , ?A modules they r usin! int7all after every ta(le
Qall will re resent the multiorg ta"les

#,

Re: why we create diff calenders for each module
In Paya"les we define & ecial 4alendars for controlling the transaction, like ayment terms, withholding ta: etc. In ?ssets we define de calendar for to 4alculate de rication for the assets.

Re: what is withholdin! ta0
@he amount which is deducted from the su lier invoice and withheld with the com any for the ur ose of aying that amount to the ta: authority on "ehalf of the su lier is called withholding ta:. &%@KP (. 4reate a & ecial 4alendar for withholding ta: 2. 4reate a su lier of @y e @a: ?uthority

3. 4reate @a: 4ode =ive the @a: 4ode name and &elect the ty e as withholding @a:. =ive the =G ?ccount for withholding ta:. Provide the withholding ta: details: &elect the @a: ?uthority, site and the withholding s ecial calendar 0ate &tructure like flat rate Famount ranges F eriod limit &elect the @a: ty e : &tandard F Penalty ?nd give the rate. 4. 4reate a withholding ta: grou Iow allow the withholding ta: for the su liers to whom you want to withhold the amount for ta:. @his is achieved "y ena"ling the allow withholding while su lier creation ste . &o, whenever you create an invoice the withholding ta: will "e a lica"le for that su lier.

Re: What is Reccurin! Invoice ? What is the default invoice date for reccurin! invoices ?
*hen you are raising an invoice in each month for same su lier and same amount. you can create recurring invoice setu for accounts aya"le module. for this we need to create s ecial calender.

Re: Is it possi(le to chan!e the functional currency durin! the mid of financial year ?
0ule of thum" is once the ledger is createdE whenever2, you can not change the functional currency. Only 4hoice will "e to create the new ledger ..I may wrong though..oracle (2 allows secondary ledger where you can change all 3 c.."ut I donot think you can change functional currency after the ledger creation.. In 0elase (2 no more 36cs that is 4c6s

(.4hart of account 2.4urrency 3.4alendar 4.?ccouting methodF?ccouting conventionEIew2

Re: Can a 'le0 field )ualifies (e chan!ed after it has (een created?
5es.. you can change it, su";ect to there is no ;ournal entry is osted, and at the initial stage of set u s. -ut, not recommended if the transactions are stored for the said accounting fle:field. Oracle will sto su orting then.

Re: Why are e0penses items typically accrued at period end, and why are inventory items always accrued on receipt?
?s er Batching 4once t all costs which are a lica"le to the revenue of the eriod should "e charged against that revenue in order to determine net income of the "usiness. Inventory items are always accrued at recei t "cos you cannot "ook lia"ility without receiving the asset.

Re: What is terms date (asis?
@erms Aate -asis is to calculate due date. Aue date is calculted 4way. %g: ayment term is 3)days Aue date $ &ysdate + 3)days Aue date $ Invoice date + 3)days Aue date $ =oods 0eceive Aate + 3)days Aue date $ Invoice 0ecived date + 3)days @erms Aate -asis. Aate from which Paya"les calculates a scheduled ayment for a su lier. @he default is one of the following Paya"les o tion you defined for @erms Aate -asis. o &ystem. *hen you enter invoices, Paya"les defaults the system date as the terms date. o =oods 0eceived. *hen you enter invoices, Paya"les rom ts you to enter the date you received the goods that are included on the invoice as the terms date. o Invoice. *hen you enter invoices, Paya"les defaults the invoice date as the terms date. o Invoice 0eceived. *hen you enter invoices, Paya"les rom ts you to enter the date you received an invoice as the terms date.

Re: What is the difference (etween Rollup ?roups and +ummary ccounts? What is the use of those?
0ollu grou 8 summary grou different functionalites they go together, and are not

If we have huge accounting structure with many child

account and arent during the rocess of trial "alance generation it is faster if summary accounts are created. &ummary ?ccounts get u dated Instantaneously, where as in the normal course oracle needs calculate all the "alances. Aefine a Parent 3alue <or a child range Aefine a 0ollu ?ssign a 0ollu grou grou to Parent 3alue grou .

Aefine &ummary ?ccounts and call the 0ollu

Re: /ell me steps for #eriod closin! #rocess in

#?

(. 4om lete ?ll @ransactions for the Period -eing 4losed 2.0un the Paya"les ? roval ProcessEInvoice 3alidation Program in ((i2 for ?ll InvoicesFInvoice -atches. 3.0eview and 0esolve ?mounts to Post to the =eneral Gedger. 4If there is any 'old on the Invoice it will not accounted. &o we need to remove all the holds on the invoices. /.0eview the Paya"les ?ccounting %ntries 0e ort 1.0eview the Knaccounted @ransactions 0e ort ..4onfirm all Payment -atches C.0econcile Payments to -ank &tatement ?ctivity for the Period D.@ransfer ?ll ? roved Invoices and Payments to the =eneral Gedger. ().0eview the Paya"les to =eneral Gedger Posting rocess ?fter 4om letion. ((.Paya"les ?ccounting Process 0e ortLEto review accouting entries created "y aya"le accounting rocess2 (2.&u"mit the Knaccounted @ransactions &wee Program. (3.4lose the accounting eriod "y using the 4ontrol Paya"les Periods window to set the Period &tatus to 4losed.

Re: Can i increse@6ecrease ths si9e of value set ?
5ou can increase the si9e of the value set "ut you cannot decrease the si9e of the value set.

Re: What does the 8naccounted /ransaction +weep Report do?
@he Knaccounted @ransactions &wee Program transfers unaccounted transactions from one accounting eriod to another. @he rogram redates all accounting dates of all unaccounted transactions to the first day of the o en eriod you s ecify.

Re: *ow to transfer funds (etween your internal (anks?
Inter -ank transfers can "e handeled in two ways. (. -y using the 4ash Banagement functionality. O0 2. 5ou need to create a su lier and a customer in the name

of your com any.@hese should "e used only for fund transfers Ewith fund transfer sites 2 5ou can raise a standard invoice in ?P on the &u lier E 5our 4o. as su lier 2 then make the ayment selecting the "ank account from which u are transferring funds. Iow in ?0 you can create a Ae"it Bemo on your com any6s name E4ustomer2 and "ook a recei t selecting the "ank in which the funds are to "e transferred and a ly the AB to the recei t. <inally at the month end you can ass a manual Y3 in gl and clear off the "alance remaining in these accounts.

Re: s +upplier *eader Information can share from another operatin! unit% ,ot +ites and other information%%%%%% (ut for a supplier if one &8;.< has made a prepayment%%and other &8;$< of the same (alancin! se!ment has to make a payment to the same supplier%%the prepayment availa(le with that supplier is overlooked or not consideredN%is it true
@he ,uestion is not ,uiet clear "ut from the a"ove statements i infer that su lier site informations will not "e shared "etween o erating units. Paya"les is at a o erating unit level. *hile making re ayment to a su lier the ay site has to "e selected to where the re ayment has to "e made. 'ence when the same su lier want to a ly an invoice in another OK to the re ayment in this OK it will not ermit. 5es it is true aya"les in a s is at o erating unit level. &o a lying re ayments "etween OK6s is not considered.

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