Billing and Invoicing
Content
0
© SAP AG 1999
Billing and Invoicing
Contents:
Billing
Overview
Basic components of billing
Special functions
Invoicing
Overview
Functions
Production of FI-CA and print
documents
(C) SAP AG IUT110 8-1
0!
© SAP AG 1999
At t"e conclusion of t"is unit# $ou will be able to:
Billing and Invoicing: Course Ob%ectives
&escribe t"e billing process
Billing procedure# simulation
Credit memo# manual bac'billing
Outsorting# billing reversal
()plain t"e invoicing process
Invoicing tas's and procedure
Special features of billing
*se of invoicing documents
(C) SAP AG IUT110 8-2
0+
© SAP AG 1999
Billing: Contents
Overview
Billing procedures and special functions
Billing and simulation procedures
&esign of billing rules
Basic components of billing
Sc"eduled dates and periods
Billing procedures
Billing and simulation
&ocument displa$
Special billing functions
Credit memo# manual bac'billing
Outsorting# reversal
(C) SAP AG IUT110 8-3
0,
© SAP AG 1999
SAP *tilities
-"e contract billing of t"e suppl$ and services
provided is t"e most important function for a utilit$
compan$
-"e integrated processing of bot" residential and
nonresidential customers re.uires several billing
rules
&ue to increased competition# t"e process of billing
must be fle)ible and efficient
&ifferent t$pes of simulation enable t"e correct
billing to be performed
Billing: Introduction
(C) SAP AG IUT110 8-4
0/
© SAP AG 1999
0ove-out processing in t"e customer center
0ove-out date and meter readings reported b$
telep"one
Implausible meter reading re.uires meter reading b$
t"e compan$
0eter reading processing
Creation of meter reading order
(ntr$ or estimation of meter reading results
Start of billing and invoicing
Final billing# followed b$ invoicing
Billing: Business Scenario
(C) SAP AG IUT110 8-5
01
© SAP AG 1999
&iscounts#
surc"arges
2eneral
duties
Proration Franc"ise
fees
Price
ad%ustment
(lectricit$
2as
3ater4
3aste water
&istrict
"eating
Cable
television
0ultimedia
C"arges
-a)es
&uties
Divisions
5esidential
customer
6onresidential
customer
(nerg$
suppliers
Business
partner
Consumption
Deman
!"at #ates
$i""in% #u"es& 'a#iants $i""in% #u"es& 'a#iants
IS-*4CCS: Billing
(C) SAP AG IUT110 8-(
07
© SAP AG 1999
Billing procedures:
0ont"-based
8e$ date
Period
For e)act number of da$s
Season-based
Comparative 9best rate:
For emplo$ees
Floating 9bac'billing#
period-end billing:
Special functions:
Interim billing
Outsorting for bill
verification
Simulation
0anual bac'billing
0anual credit memo
5eversal
*nbilled revenue reporting
Billing Procedures: Overview
(C) SAP AG IUT110 8-)
0;
© SAP AG 1999
&efinition of Billing
0eter reading
Billing
Invoicing
Process t"at carries out billing
orders# valuates consumption and
demand for eac" contract# and
creates billing documents for
invoicing
(C) SAP AG IUT110 8-8
0<
© SAP AG 1999
Billing
&etermination of
billing periods
&etermination and
conversion of
.uantities
Creation of billing
documents for
invoicing
&etermination of
* 5ate data
* Price data
&etermination of
c"ange date and
proration to t"at date
=aluation of
.uantities wit"
prices
Billing -as's
(C) SAP AG IUT110 8-9
0>0
© SAP AG 1999
Period lengt" for periodic billing
n da$s# ># !# +# ,# 1# and >! mont"s
Period lengt" for period-end billing
!# +# ,# 1# and >! mont"s
Billing for an e)act number of da$s
Based on t"e date of t"e meter reading
Billing on a mont"l$ basis
Based on t"e 'e$ date
Billing on a mont"l$ basis
Based on intervals
Billing Periods
0O -* 3( -? F5 SA SO
>
;
>/
!>
!;
!
<
>1
!!
!<
+
>0
>7
!+
+0
,
>>
>;
!,
+>
/
>!
><
!/
1
>+
!0
!1
7
>,
!>
!7
You can determine the billing period for which the utility company charges the customer for a
service in several ways:
For an exact number of days
The billing period is determined in days (for example, the period between the last meter reading
billed and the current meter reading date).
n a monthly basis
The total number of months is billed with or without consideration of the !ey date. "n the case of a
move#in or move#out, you can bill for an exact number of days with this type of billing.
(C) SAP AG IUT110 8-10
0>>
© SAP AG 1999
Forms of Billing
Periodic billing
5ecurring periodic billing
Floating bac'billing
Special form of mont"l$ periodic billing in w"ic"
bac'billing is performed for previous mont"s using a current value
()ample: mont"l$ comparison of n pea' averages
Period-end billing
After completion of t"e billing c$cle
()ample: >+t" billing# bac'billing for a $ear
Interim billing
*nsc"eduled billing at an$ time
()ample: initiated b$ customer re.uest
Final billing
()amples: customer move-out or termination of contract@ service
territor$ transfer
(C) SAP AG IUT110 8-11
0>!
© SAP AG 1999
Special Forms of Billing
Best-rate billing
T+e most ,a'o#a-"e #ate is .+osen ,o#
t+e .ustome# on t+e -asis o, se'e#a"
-i""in% #u"es/
Auantit$-based rate for basic price
T+e annua" 0uantit1 .onsume is use to ete#mine t+e -i""in% #u"e t+at
app"ies/
&emand-based rate determination
T+e measu#e eman is use to ete#mine t+e -i""in% #u"e t+at
app"ies/
Season-based billing
23amp"es4 Di,,e#ent p#i.es ,o# ea.+ season& i,,e#ent -i""in% #u"es ,o#
ea.+ season/
(C) SAP AG IUT110 8-12
0>+
© SAP AG 1999
><<;
Portion >
!77 !;7 !<7 +07 +>7 >; !; +;
Portion >
!77 !;7 !<7 +07 +>7 >; !; +;
><<<
Portion >
!77 !;7 !<7 +07 +>7 >; !; +;
-arget
meter
reading
Billing period Billing period
0eter reading period for 05 unit > 0eter reading period for 05 unit >
0eter reading period for 05 unit ! 0eter reading period for 05 unit !
0eter reading period for 05 unit ! 0eter reading period for 05 unit !
for all 05 units for all 05 units
(nd of
meter
reading
period
(nd
of t"e
sc"eduled
billing
period
-arget billing date
0eter reading
Billing
0eter reading
Billing
2eneration of Sc"edule 5ecords
End of the scheduled billing period: n this date, the portions should be billed for the first time.
This date and the length of the scheduled billing period (period length) determine the date of the next
billing.
Scheduled billing date:
The date on which billing of contracts that belong to a particular portion should begin.
This date is calculated during generation of the schedule records from the date of the end of the
scheduled billing period of the schedule record, minus the number of days between the end of the
scheduled billing period and the scheduled billing date of the schedule master record.
The $%& calendar is used here.
End of the meter reading period: 'sed as the baseline date for determining the schedules of the
following meter reading periods. This date may not be later than the end of the scheduled billing
period for the assigned portion.
Scheduled meter reading date: The date on which the meter reading unit may be read for the first
time (maintained in the meter reading unit under ($chedule record interval: )* to )* &er. +nd).
(C) SAP AG IUT110 8-13
0>,
© SAP AG 1999
Implausible Implausible
05 05
results results
Plausible Plausible
05 05
results results
0eter 0eter
reading reading
order order
Billing order Billing order
Billing Process: Overview
Billing order Billing order Billing Billing
document document
Creation of
meter reading
order
(ntr$ of
meter readings
Billing
Invoicing
and
bill printout
0eter reading
correction
(C) SAP AG IUT110 8-14
0>/
© SAP AG 1999
Generation Generation
of billing of billing
line items line items
Validation Validation
of meter of meter
reading reading
results results
Execution Execution
of variant of variant
programs programs
as per schema as per schema
Quantity Quantity
conversion conversion
and and
proration proration
Data Data
meter readings meter readings
and and
analysis analysis
&ata relating to
customer and
installation
5ate data Procedure data
Contract
S.+ema 1
5ate 6a#/p#/ 6a"ues
5ate >
- Step 1 6a#P#o%/ A 31
- Step 2 6a#P#o%/ $ 32
5ate !
- Step 1 6a#P#o%/ A 33
- Step 2 6a#P#o%/ C 34
- Step 3 6a#P#o%/ D 35
5ate n
- Step 1 6a#P#o%/ A 333
(
B
(
C
*
-
I
O
6
Installation structure4
5ate categor$ facts4
Installation facts
Installation
Prices and
rate facts
5ate >
5ate n
*niversal Billing (ngine
5ate
deter-
mination
(C) SAP AG IUT110 8-15
0>1
© SAP AG 1999
(nerg$ price
&emand price
Service price
Season-based
values and variants
Bloc' and scale
prices
*sage "ours
Best-rate billing
&ecision variants
Billing
0ultiple Billing Functions
+nergy price
)easured or calculated consumption is valuated using energy charges. For example:
%d,ustment of calculated consumption over the course of the billing period
-omparison with maximum.minimum purchase /uantities and further processing of difference
/uantities
0rea!down.valuation of energy /uantities using different percentage rates or time criteria
1emand price
)easured or calculated demand is valuated using demand prices. The number of the measured
demand values used for calculating the demand to be billed is variable. For example:
-omparison with minimum demand, maximum demand, or other demand established in the
contract, and further processing of the difference demand (such as excess demand)
0rea!down and valuation of demand using different percentage rates
$ervice price
%ny number of demand replacement values can be valuated with time#based prices for the supplying
of energy. The demand replacement values can also be levied as a flat rate.
0loc! and scale prices
$eason#based values and variants
1ecision variants
(C) SAP AG IUT110 8-1(
0>7
© SAP AG 1999
A*A6-I-C FAC-O5 A*A6-I-C
Calculates )D of a .uantit$
A*A6-I-C FAC-O5 A*A6-I-C
Calculates )D of a .uantit$
6*0B(5 OF &(0A6& P(A8S &(0A6&
Calculates 6 pea' averages
6*0B(5 OF &(0A6& P(A8S &(0A6&
Calculates 6 pea' averages
&(0A6& P5IC( BIEEI62 EI6( I-(0S
=aluates demand wit" a price
&(0A6& P5IC( BIEEI62 EI6( I-(0S
=aluates demand wit" a price
A*A6-I-C A*A6-I-C A*A6-I-C
&ifference of two .uantities
A*A6-I-C A*A6-I-C A*A6-I-C
&ifference of two .uantities
A-C P5IC( BIEEI62 EI6( I-(0S
=aluates energ$ wit" a price
A-C P5IC( BIEEI62 EI6( I-(0S
=aluates energ$ wit" a price
AC-F83? 0/ AC-F/0D
AC-F83? 0/ AC-F/0D
5(AC-F83? - AC-F/0D BIEEF5(AC-
5(AC-F83? - AC-F/0D BIEEF5(AC-
BIEEF5(AC- 001 *6I BIEEI62 EI6(
I-(0S
BIEEF5(AC- 001 *6I BIEEI62 EI6(
I-(0S
=ariant pool
=ariant pool
=ariant pool
=ariant pool
Contract te)t:
-"e reactive energ$ t"at e)ceeds /0D
of t"e active energ$ is valuated using a
separate price
G
G
G
G
G
-
()ample: Billing 5ule for (lectricit$
(C) SAP AG IUT110 8-1)
0>;
© SAP AG 1999
Billing
Billabilit$ c"ec'
Consideration
of register
relations"ips
0anual credit
memos and
bac'billing
Billing of compan$
and plant
consumption
&etermination of
ta)es# duties# and
c"arges
(nerg$ feeding
from small power
producers
Special Billing Functions
(C) SAP AG IUT110 8-18
0><
© SAP AG 1999
5everse
billing
Billing date
reac"ed
(nter
selection
criteria
C"oose
billing t$pe
Billing
c"osen
Simulation
c"osen
Start
billing
Start
simulation
C"ec' billing
documents
C"ec'
simulation
documents
Start
invoicing
simulation
Billing
documents
implausible
Billing
documents
correct
Billing
documents
incorrect
Outsort
documents
Start
invoicing
Process of Billing
(C) SAP AG IUT110 8-19
0!0
© SAP AG 1999
&escription:
C#eation o, simu"ation o.uments
use on"1 ,o# ,u#t+e# p#o.essin%
in in'oi.in% simu"ation
Processing steps:
$i""in% o#e# #emains an an
.an sti"" -e use ,o# simu"ation
7ete# #eain% #esu"ts .an sti""
-e .+an%e
Simu"ation o.ument is
.#eate
&escription:
C#eation o, -i""in% o.uments
use on"1 ,o# ,u#t+e# p#o.essin%
in in'oi.in%
Processing steps:
T+e -i""in% o#e# is e"ete an
.annot -e -i""e a%ain
7ete# #eain% #esu"ts .annot -e
.+an%e a%ain
$i""in% o.ument is .#eate
Billing and Simulation
Simulation Billing
IS-* IS-*
Billing t$pes
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
C"oose
billing t$pe
(C) SAP AG IUT110 8-20
0!>
© SAP AG 1999
&escription:
$i""in% is simu"ate -ase on a
-i""in% o#e# t+at .an -e
p#o.esse/
Processing steps:
Pe#io is ete#mine -1 t+e
-i""in% o#e#
7ete# #eain% #esu"ts #e"e'ant
to -i""in% a#e #e0ui#e
6a"uation o, -i""in%
$i""a-i"it1 .+e.8
&escription:
$i""in% .an -e simu"ate 9it+out a
-i""in% o#e# ,o# an1 %#oup an ,o#
an1 pe#io o, time/
Processing steps:
Simu"ation pe#io .an -e ,#ee"1
e,ine
23t#apo"ation& ta8in% into a..ount
mete# #eain% #esu"ts
Possi-"e t+at t+e pe#io ma1
a"#ea1 +a'e -een -i""e
Simulation -$pes
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
C"oose
simulation
t$pe
IS-* IS-*
Simulation
t$pes
Simulation Billing
simulation
(C) SAP AG IUT110 8-21
0!!
© SAP AG 1999
&escription:
Simu"ation p#ou.es a simu"ation
o.ument
$i""in% p#ou.es a -i""in%
o.ument
Purpose
Do.uments t+e p#o.eu#e
Sa'es an 'a"iates t+e #esu"ts
Use ,o# ,u#t+e# p#o.essin% o,
-i""in% "ine items
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
C"ec'
documents
&ocument -$pes
Simulation
document
Simulation
Billing
document
Billing
(C) SAP AG IUT110 8-22
0!+
© SAP AG 1999
Internal billing
data
Account data
Print data
0eter reading
data
&evice data
Price data
Billing
line items
&ocuments
from
* Simulation
* Billing
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
C"ec'
documents
5ate data
&ocument Information
(C) SAP AG IUT110 8-23
0!,
© SAP AG 1999
Furt"er Processing of &ocuments
&ocuments
from
* Simulation
* Billing
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
Process
documents
furt"er
Billing
reversal
Outsorting
Invoicing
Invoicing
simulation
(C) SAP AG IUT110 8-24
0!/
© SAP AG 1999
Outsorting Procedure
&escription:
$i""in% o.uments ,o# a .ont#a.t
,o# 9+i.+ t+e outso#tin% ini.ato#
is set a#e not automati.a""1
p#o.esse ,u#t+e#/
Purpose
* C+e.8 spe.ia" .ont#a.t -i""in%
o.uments
* C+e.8 ne9 #ates
* C+e.8 .onsumption 'a"ues in
.omp"e3 insta""ations
* C+e.8 p#o#ation ,o# i,,e#ent
time s"i.es
&escription:
$i""in% o.uments 9+i.+ +a'e
,ai"e 'a"iation a#e outso#te
automati.a""1/
Possible validations:
* Pe#.enta%e o# a-so"ute amount
t+at t+e -i""in% o.ument e3.ees
o# ,a""s -e"o9 t+e ,o""o9in%4
* Amount "imit
* $i"" sum tota"
* $u%et -i""in%
* $i""s 9it+ a -a"an.e o, :e#o
Outsort
documents
Automaticall$
IS-* IS-*
0anuall$
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
Outsort
documents
(C) SAP AG IUT110 8-25
0!1
© SAP AG 1999
Bill
printout
Billing Invoicing
Outsort
documents
C"ec'
documents
()ception
list
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
Outsort
documents
5elease
documents
5everse
documents
Process of Outsorting
Outsorting reasons
Failed validation
Indicator set in t"e contract
Furt"er processing
5eversal
5elease
(C) SAP AG IUT110 8-2(
0!7
© SAP AG 1999
Billing 5eversal
&escription:
7o#e t+an one o.ument is
#e'e#se/ Se"e.tion ta8es p"a.e
usin% o.ument inte#'a"s o# "ists
o, ini'iua" o.uments/
Possible reasons:
In.o##e.t sett"ement %#oup
In.o##e.t #ates an p#i.es
In.o##e.t sa"es ta3
///
&escription:
;n"1 one -i""in% o.ument is
#e'e#se/ T+is .an o..u# 9it+ o#
9it+out a su-se0uent .o##e.tion
-i""/
Possible reasons:
In.o##e.t .onitions ,o#
non#esientia" .ont#a.t
In.o##e.t mete# #eain% #esu"t
Te.+ni.a" ,au"t
///
5everse billing
Individual
reversal
IS-* IS-*
0ass
reversal
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
5everse
documents
(C) SAP AG IUT110 8-2)
0!;
© SAP AG 1999
!4>14<;
Incorrect
billing document
Jane Smith
Electricity . . . . . 900
Gas . . . . . . . 1000
Water . . . . . . . 700
Total . . . . . . . 2600
Billing 5eversal Process
&ocument
outsorted
&ocument
implausible
5everse
billing
Correct data
5estart
billing
!4!+4<;
5eversed
billing document
Billing order
!4!,4<;
Corrected
billing document
Jane Smith
Electricity . . . . . 600
Gas . . . . . . . 1000
Water . . . . . . . 700
Total . . . . . . . 2.300
5eversal indicator set
Jane Smith
Electricity . . . . . 900
Gas . . . . . . 1000
Water . . . . . . . 700
Total . . . . . . . 2600
Reverse billing
Billing date
reached
Enter selection
criteria
Choose billing
type
Billing
chosen
Simulation
chosen
Start
billing
Start simulation
Chec billing
documents
Chec
simulation
documents
Start invoicing
simulation
Billing documents
implausible
Billing documents
correct
Billing documents
incorrect
!utsort
documents
Start invoicing
5everse
documents
(C) SAP AG IUT110 8-28
0!<
© SAP AG 1999
Billing: processes billing orders# valuates consumption
and demand# and creates billing documents for
invoicing
-"ere are two t$pes of billing:
Simulation# w"ic" creates simulation documents
Billing# w"ic" creates billing documents
Outsorted billing documents re.uire additional
processing - t"e documents must be eit"er released or
reversed 5easons for outsorting:
Failed validation
Indicator set in t"e contract
Individual or mass reversals enable .uic' correction and
subse.uent billing
Billing: *nit Summar$
(C) SAP AG IUT110 8-29
0+0
© SAP AG 1999
SAP *tilities
Invoicing lin's contract billing to contract accounts
receivable and pa$able# and prepares bill printout
-"e bill sum total is determined after settlement of
t"e billing documents against t"e budget billings
alread$ paid# and against t"e ta)es# c"arges# and
duties t"at are due
-"e amount of processing re.uired is greatl$
reduced b$ fle)ible settlement options# suc" as
pa$ments to open items
Invoicing: Introduction
The bill sum total is calculated as follows:
0ill sum total 2 Total receivables from billing
# paid budget billings
# other credits (credit memo, payment on account)
3 other receivables (bac!billing, dunning charge)
(C) SAP AG IUT110 8-30
0+>
© SAP AG 1999
Invoicing: Business Scenario
0ove-out processing in t"e customer center
0ove-out date and meter readings reported b$
telep"one
Implausible meter reading re.uires meter reading
b$ t"e compan$
0eter reading processing
Creation of meter reading order
(ntr$ or estimation of meter reading results
Start of billing and invoicing
Final billing# followed b$ invoicing
(C) SAP AG IUT110 8-31
0+!
© SAP AG 1999
0eter reading
Billing
Invoicing
-"e process t"at lin's t"e billing
documents to Contract Accounts
5eceivable and Pa$able# and provides t"e
basis for bill creation
&efinition of Invoicing
(C) SAP AG IUT110 8-32
0++
© SAP AG 1999
Invoicing: Overview
Contract Accounts
5eceivable and Pa$able:
Cont#a.t A..ounts 5e.ei'a-"e
an Pa1a-"e ma8es a'ai"a-"e
items #e"e'ant ,o# pa1ment an
mana%es t+e ini'iua" a..ounts/
Invoice-relevant transactions
;pen items
Pai -u%et -i""in%s
7anua" postin%s
Dunnin% .+a#%es
Pa1ments on a..ount
FI-CA FI-CA
In'oi.in%
$i"" p#intout
$u%et -i""in% p"an
Due ate ete#mination
Sett"ement
Use o, .#eits
IS-* IS-*
Billing:
P#o'ies t+e p#o.esses #e"e'ant
to pa1ment an mana%es t+e
ini'iua" a..ounts/
Invoice-relevant transactions
$i""in% o.uments
C#eit memos
$a.8-i""in%s
(C) SAP AG IUT110 8-33
0+,
© SAP AG 1999
Invoicing
Hoint invoicing
Cross-compan$
code invoicing
Account
determination
Budget billing
settlement
Credit settlement
Creation of
budget billing
plan
&ue date
determination
Settlement against
first budget billing
-as's of Invoicing
"nvoicing is the process that ingrates contract billing with the -ontract %ccounts *eceivable and
&ayable (F"#-%) component. "t also forms the basis for bill creation.
The tas!s of invoicing include:
4rouping together billing documents of contracts from the same contract account into one ,oint
bill.
&osting documents to F"#-% (sub#ledger accounting)
$upplying bill printout documents for bill creation
&rocessing budget billing plans
(C) SAP AG IUT110 8-34
0+/
© SAP AG 1999
Invoicing
reversal
&ate for
invoicing
reac"ed
(nter
selection
criteria
C"oose
invoicing
t$pe
Invoicing
c"osen
Invoicing
simulation
c"osen
Start
invoicing
Start
invoicing
simulation
C"ec'
simulation
documents
Simulate bill
printout
Invoicing
documents
implausible
Invoicing
documents
correct
Invoicing
documents
incorrect
Outsort
documents
Start bill
printout
C"ec' bill
printout
document
C"ec' t"e FI-
CA document
Invoicing Procedure
(C) SAP AG IUT110 8-35
0+1
© SAP AG 1999
"nvoicing
reversal
Date for
invoicing
reached
Enter selection
criteria
Choose
invoicing type
"nvoicing chosen
"nvoicing
simulation
chosen
Start invoicing
Start invoicing
simulation
Chec
simulation
documents
Simulate bill
printout
"nvoicing
documents
implausible
"nvoicing
documents
correct
"nvoicing
documents
incorrect
!utsort
documents
Start bill
printout
Chec bill
printout
document
Chec the #"$C%
document
Start
invoicing
Invoicing *nits
Creation of invoicing units
Summar$ of t"e billing documents of a
contract account can be controlled at
contract level
0andator$
Contracts for w"ic" t"e documents must be
invoiced toget"er
Optional
Contracts for w"ic" t"e documents can be invoiced
toget"er
()clusive
Contracts for w"ic" t"e documents must be invoiced
separatel$
(C) SAP AG IUT110 8-3(
0+7
© SAP AG 1999
Cont#a.t 1
7anato#1
<oint in'oi.e
Cont#a.t 1
7anato#1
<oint in'oi.e
Cont#a.t 2
7anato#1
<oint in'oi.e
Cont#a.t 2
7anato#1
<oint in'oi.e
Cont#a.t 3
7anato#1
<oint in'oi.e
Cont#a.t 3
7anato#1
<oint in'oi.e
Cont#a.t
;ptiona"
<oint in'oi.e
Cont#a.t
;ptiona"
<oint in'oi.e
Do.ument
;ptiona"
Do.ument
;ptiona"
Do.ument 3
7anato#1
Do.ument 3
7anato#1
Do.ument 1
7anato#1
Do.ument 1
7anato#1
Do.ument
;ptiona"
Do.ument
;ptiona"
Billing
Cont#a.t
23."usi'e in'oi.e
Cont#a.t
23."usi'e in'oi.e
Do.ument
23."usi'e
Do.ument
23."usi'e
Do.ument
23."usi'e
Do.ument
23."usi'e
Invoicing Contract account
0andator$ and Optional Contracts: >
(C) SAP AG IUT110 8-3)
0+;
© SAP AG 1999
Cont#a.t 1
7anato#1
<oint in'oi.e
Cont#a.t 1
7anato#1
<oint in'oi.e
Cont#a.t 2
7anato#1
<oint in'oi.e
Cont#a.t 2
7anato#1
<oint in'oi.e
Cont#a.t 3
7anato#1
<oint in'oi.e
Cont#a.t 3
7anato#1
<oint in'oi.e
Cont#a.t
;ptiona"
<oint in'oi.e
Cont#a.t
;ptiona"
<oint in'oi.e
Do.ument
;ptiona"
Do.ument
;ptiona"
Do.ument 3
7anato#1
Do.ument 3
7anato#1
Do.ument 1
7anato#1
Do.ument 1
7anato#1
Do.ument
Do.ument
Billing
Cont#a.t
23."usi'e in'oi.e
Cont#a.t
23."usi'e in'oi.e
Do.ument
23."usi'e
Do.ument
23."usi'e
Do.ument
23."usi'e
Do.ument
23."usi'e
Invoicing Contract account
Do.ument 2
7anato#1
Do.ument 2
7anato#1
0andator$ and Optional Contracts: !
(C) SAP AG IUT110 8-38
0+<
© SAP AG 1999
"nvoicing
reversal
Date for
invoicing
reached
Enter selection
criteria
Choose
invoicing type
"nvoicing chosen
"nvoicing
simulation
chosen
Start invoicing
Start invoicing
simulation
Chec
simulation
documents
Simulate bill
printout
"nvoicing
documents
implausible
"nvoicing
documents
correct
"nvoicing
documents
incorrect
!utsort
documents
Start bill
printout
Chec bill
printout
document
Chec the #"$C%
document
Start
invoicing
Invoicing Options
SAP billing documents
IS-* billing documents
S& billing documents
P0 4 S0 billing documents
()ternal billing documents
=ia t"e standard I&oc interface
?eating costs billing
-elecommunications
Compan$ code allocation
Invoicing wit"in a compan$ code
Cross-compan$ code invoicing
(C) SAP AG IUT110 8-39
0,0
© SAP AG 1999
S0 S0
Source of Billing &ocuments
SAP s$stems:
Cent#a" in'oi.in% o, a"" p#o.esses
,#om .onsumption -i""in%& sa"es
an ist#i-ution an se#'i.e
mana%ement simp"i,1 t+e
t#ansa.tions/
Invoice-relevant transactions
IS-U .onsumption -i""in%
SD Sa"es an Dist#i-ution
S7 Se#'i.e 7ana%ement
()ternal ()ternal
()ternal s$stems:
Usin% stana# -i""in%
o.uments& -i""in% #esu"ts ,#om
e3te#na" s1stems .an -e in'oi.e
an monito#e to%et+e# 9it+
.onsumption -i""in% #esu"ts/
Invoice-relevant transactions
Te"e.ommuni.ations
=eatin% .osts -i""in%
;t+e# un-un"in% se#'i.es
IS-* IS-*
S& S&
(C) SAP AG IUT110 8-40
0,>
© SAP AG 1999
5adiator *6I +/ 5adiator *6I +/
3aste water *6I /0
2arbage *6I ,0
(lectricit$ *6I >/
3ater *6I 10
2as *6I ;0
(lectricit$
connection *6I ;/
2as "eating 2as "eating
Simplified
example
without tax
Cable -= *6I +0
Account: A Smit"
Billing I,7>> *6I>;0
Single items per
receivable:
Billing I>
Billing I!
External billing
document &'
Service xy ()" '*
Billing
summar$
IS-* utilit$ contracts
- one division for several contracts
9JunbundlingJ electricit$ rate:
- various divisions 9electricit$# gas#
water:
SAP applications
- - S&4S0 and IS-* invoices
Also billing from e)ternal s$stems
&isposal service I> Suppl$ service I! (nerg$ feeding I+ Ot"er services I,
+otal charges &,'--
Billing .&-$&'/ ()" 0-*
$ Budget billings paid .&-$&1/ ()"11*
Bill sum total ()" -2*
due on 3an4 -05 6***
Invoicing =arious Services
Sale I/
0aintenance fee I1
5678: From "$#'.--$ 6ersion 7.9 onwards
(C) SAP AG IUT110 8-41
0,!
© SAP AG 1999
Consumption bill I>
2"e.t#i.it1 1000 U>I
Gas 1500 U>I
?ate# (00 U>I
Ot"er services I+
Ca-"e T6 180 U>I
Ot"er services I!
?aste 9ate# 500 U>I
?aste isposa" 200 U>I
-otal c"arges I,7>>: -otal c"arges I,7>>:
$i""in% $i""in% (@1-@3) (@1-@3) 3980 U>I 3980 U>I- -
Amount pai (@1-@3) Amount pai (@1-@3)-3(00 U>I -3(00 U>I
Amount outstanin%4 Amount outstanin%4 380 U>I 380 U>I
Due on <an 15 199( Due on <an 15 199(
0a$er account 9)$: 0a$er account 9)$:
5ef 5ef @4)11 380 U>I @4)11 380 U>I
Single items per
receivable:
Billing I> 9)$:
Billing I! 9KK:
Billing I+ 9rs:
2eneral ledger 0!
Eocal aut"orit$ JKKJ
Gene#a" "e%e# 01
&ep of wor's )$
2eneral ledger 0+
9not relevant for fin
statements:
-= compan$ JrsJ
(lectrical
re.uirement
2as re.uirement
3ater re.uirement
3aste water re.
3aste disposal re.
Cable -=
re.uirement
Contracts
for J)$J
CoCd 0>
Contracts
for JKKJ
CoCd 0!
Contracts
for JrsJ
CoCd 0+
FI-CA
-otal c"arges I,7>>
&ep of wor's )$:
Cross-co code billing for local
aut"orit$ KK:
Cross-compan$ code billing
for -= compan$ rs:
Cross-company
code billing
Third party billing
IS-* IS-*
FI FI
Cross-Compan$ Code Invoicing
This is an example of invoicing for different company codes.
The department of wor!s :Y supplies their customers with electricity, gas and water.
;owever, :Y performs billing on behalf of local authority << for waste water and waste disposal.
:Y also performs billing on behalf of cable company *$ for cable T6 charges.
This whole process occurs in the same $%& system, although it involves different companies.
(C) SAP AG IUT110 8-42
0,+
© SAP AG 1999
Baseline date L terms of pa$ment M bill due date
"nvoicing
reversal
Date for
invoicing
reached
Enter selection
criteria
Choose
invoicing type
"nvoicing chosen
"nvoicing
simulation
chosen
Start invoicing
Start invoicing
simulation
Chec
simulation
documents
Simulate bill
printout
"nvoicing
documents
implausible
"nvoicing
documents
correct
"nvoicing
documents
incorrect
!utsort
documents
Start bill
printout
Chec bill
printout
document
Chec the #"$C%
document
Start
invoicing
Bill &ue &ate
-"e bill due date is determined from t"e
following attributes:
-erms of pa$ment
-"ese determine t"e source of t"e baseline date
Baseline date:
Posting date# document date# or s$stem date
-erms of pa$ment
Allocated to t"e contract account centrall$
Can be differentiated for incoming and outgoing pa$ment
If a bill falls due on a "olida$# t"e bill due date can be
corrected to fall on a wor'ing da$
Can be specified for eac" compan$ in CustomiKing
The bill due date can also be combined with the first budget billing.
(C) SAP AG IUT110 8-43
0,,
© SAP AG 1999
Credit memos4 Credit memos4
bac'billings bac'billings
Billing Billing
documents documents
FI-CA documents FI-CA documents Budget billing plans Budget billing plans
Posting
documents
FI-CA
documents
"nvoicing
reversal
Date for
invoicing
reached
Enter selection
criteria
Choose
invoicing type
"nvoicing chosen
"nvoicing
simulation
chosen
Start invoicing
Start invoicing
simulation
Chec
simulation
documents
Simulate bill
printout
"nvoicing
documents
implausible
"nvoicing
documents
correct
"nvoicing
documents
incorrect
!utsort
documents
Start bill
printout
Chec bill
printout
document
Chec the #"$C%
document
Start
invoicing
Start
invoicing
Flow of &ocuments in Invoicing
(C) SAP AG IUT110 8-44
0,/
© SAP AG 1999
"nvoicing
reversal
Date for
invoicing
reached
Enter selection
criteria
Choose
invoicing type
"nvoicing chosen
"nvoicing
simulation
chosen
Start invoicing
Start invoicing
simulation
Chec
simulation
documents
Simulate bill
printout
"nvoicing
documents
implausible
"nvoicing
documents
correct
"nvoicing
documents
incorrect
!utsort
documents
Start bill
printout
Chec bill
printout
document
Chec the #"$C%
document
Start
invoicing
Settlement: Overview
In IS-* clearing processing# settlement
comprises t"e following activities:
Automatic determination of t"e purpose of
a pa$ment amount w"en a pa$ment transaction
is entered
Automatic allocation of posted open items to eac"
ot"er in account maintenance
-"e selected items are cleared or partiall$
cleared on t"e basis of t"ese allocations
Settlement control is fle)ible and enables $ou to
model $our own clearing strateg$ in
CustomiKing
(C) SAP AG IUT110 8-45
0,1
© SAP AG 1999
documents
SAP spool
Output
5aw data
interface
Arc"ive
Bill date
"nvoicing
reversal
Date for
invoicing
reached
Enter selection
criteria
Choose
invoicing type
"nvoicing chosen
"nvoicing
simulation
chosen
Start invoicing
Start invoicing
simulation
Chec
simulation
documents
Simulate bill
printout
"nvoicing
documents
implausible
"nvoicing
documents
correct
"nvoicing
documents
incorrect
!utsort
documents
Start bill
printout
Chec bill
printout
document
Chec the #"$C%
document
Start bill
printout
document
read$ for
output
Select print
document
C"oose
output t$pe
Start
output
0ail processing
Bill Printout Procedure
(C) SAP AG IUT110 8-4(
0,7
© SAP AG 1999
Full reversal:
In aition to t+e -i""& t+e -i""in%
o.uments a#e a"so #e'e#se -1
means o, se"e.tion usin% a
o.ument num-e#/ !u"" #e'e#sa"
oes not in."ue #e'e#sa" o,
pa#tia" -i""in% o.uments/
Bill reversal:
$i"" p#intout an !I-CA o.uments
,o# -i""s o# pa#tia" -i""s a#e #e'e#se
-1 means o, se"e.tion usin% a
#e.on.i"iation 8e1 o# o.ument
num-e#/
Bill
reversal
IS-* IS-*
Full
reversal
Invoicing
reversal
"nvoicing
reversal
Date for
invoicing
reached
Enter selection
criteria
Choose
invoicing type
"nvoicing chosen
"nvoicing
simulation
chosen
Start invoicing
Start invoicing
simulation
Chec
simulation
documents
Simulate bill
printout
"nvoicing
documents
implausible
"nvoicing
documents
correct
"nvoicing
documents
incorrect
!utsort
documents
Start bill
printout
Chec bill
printout
document
Chec the #"$C%
document
Invoicing
reversal
Invoicing 5eversal
-ransactions
5e'e#sa" o, !I-CA o.ument
5e'e#sa" o, -i"" p#intout
o.ument
Possi-"e #easons4
In.o##e.t "a1out
P#intin% p#o-"ems
7ass #e'e#sa"
Sin%"e #e'e#sa"
-ransactions
5e'e#sa" o, !I-CA o.ument
5e'e#sa" o, -i"" p#intout o.ument
5e'e#sa" o, -i""in% o.ument
Possi-"e #easons4
In.o##e.t -i""in%
(C) SAP AG IUT110 8-4)
0,;
© SAP AG 1999
Procedure for Bill 5eversal
&ocument
outsorted
&ocument
implausible
5everse
invoice
Correct data
5estart
invoicing
Billing
document
5eversal indicator set
"nvoicing
reversal
Date for
invoicing
reached
Enter selection
criteria
Choose
invoicing type
"nvoicing chosen
"nvoicing
simulation
chosen
Start invoicing
Start invoicing
simulation
Chec
simulation
documents
Simulate bill
printout
"nvoicing
documents
implausible
"nvoicing
documents
correct
"nvoicing
documents
incorrect
!utsort
documents
Start bill
printout
Chec bill
printout
document
Chec the #"$C%
document
5everse
documents
(C) SAP AG IUT110 8-48
0,<
© SAP AG 1999
Procedure for Full 5eversal
!4!,4<;
Corrected
billing document
Jane Smith
Electricity . . . . . . 600
Gas . . . . . . 1.000
Water . . . . . . 700
Total . . . . . 2.300
Billing order
Incorrect
billing document
Jane Smith
Electricity . . . . . . 900
Gas . . . . . . 1.000
Water . . . . . . 700
Total . . . . . 2.600
!4>14<; !4!+4<;
5eversed
billing document
Jane Smith
Electricity . . . . 900
Gas . . . . . 1.000
Water . . . . - 700
Total . . . . - 2.600
5everse
invoice
&ocument
outsorted
&ocument
implausible
5everse
billing
Correct data
5estart billing 5estart
invoicing
(C) SAP AG IUT110 8-49
0/0
© SAP AG 1999
-"e invoicing procedure includes:
Invoicing and printing of t"e billing
5e.uests for budget billings or creation of partial bills
&ifferent reversal procedures
Fle)ible settlement control
-"e budget billing procedure includes:
Budget billing: statistical posting or debit entr$
Pa$ment plan: fi)ed amounts or variable amounts
Output
Printout on 54+ printer using spool
5aw data interface for e)ternal mail processing
Arc"iving
Invoicing: *nit Summar$
(C) SAP AG IUT110 8-50
0/>Billing and Invoicing ()ercises
Unit: Billing and Invoicing
Topic: Billing a business partner
%t the conclusion of these exercises, you will be able to:
• 1escribe the billing process and tas!s.
• 'se the billing and simulation functions.
6arious business processes re/uire the billing of an individual customer.
This may be necessary due to the move#out of a customer, by the express
wish of a customer or to advise a customer, for example.
-arrying out a simulation for any billing period, or for an actual billing
period, allows you to provide specific information, without altering data.
=#= 0usiness partner T0=99=79>> with contract account T0=99=79>> comes in to
the customer center to report his.her move#out. You process the move#out and
create the final billing. -hec! the move#out date and the bill sum total in the
customer overview.
=#=#= -all up the move#out process. ;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#=#7 -reate move#out: "nitial screen
• +nter the last day of the previous month as the move#out date
(transaction date) and choose the call.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
(C) SAP AG IUT110 8-51
=#=#A &rocess the move out:
*ecord the meter readings:
- )eter reading by customer.
- +nter a plausible meter reading for each device and each register. 'se
the correction and estimate functions.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
Bhich values did you enter?
+lectricity register =
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
+lectricity register 7
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
4as register =
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
Bater register=
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
• *e/uest a final bill and display this on the screen.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
• +xecute the move#out process.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#=#C -hec! the move#out in the customer overview.
• Bhat was the bill sum total?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
• Bhere can you read the move#out date? n which date did the move#
out ta!e place?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
(C) SAP AG IUT110 8-52
=#7 0usiness partner T0=99==9>> comes into the customer center and would li!e an
interim billing. From the Front ffice, enter the meter readings supplied by the
customer. 1isplay the individual simulation of the billing. First, chec! the meter
reading results and then re/uest the actual billing.
=#7#= +nter the meter readings for business partner T0=99==9>> using Front
ffice.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
Bhich meter readings have you entered?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#7#7 -arry out the individual simulation and display the billing documents for
business partner T0=99==9>>.
• The most useful means of selection is via the contract
account T0=99==9>>
• -hoose the Simulate billing level of processing.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#7#A &rocess the billing documents for business partner T0=99==9>>.
• The most useful means of selection is via the contract
account T0=99==9>>.
• -hoose the Bill level of processing.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#A 1isplay the billing document for the water contract of business partner
T0=99==9>> and answer the following /uestions.
(C) SAP AG IUT110 8-53
=#A#= 1isplay the billing document.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#A#7 Bhat was the scheduled billing period?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#A#A ;ow many line items does the billing document contain?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#A#C Bhich line categories are available and what do they mean?
Line category Meaning
=#A#D Bhat was the total billing /uantity determined?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#C True or false?
=#C#= 0illing is only carried out after meter reading and before invoicing.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#C#7 0illing simulation must be carried out before billing.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#C#A %fter billing, the billable orders are produced.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#C#C The billing simulation documents are processed further during invoice
simulation.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
=#C#D "ndividual billing items can be entered manually as bac!billing or as a credit
memo.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
Exercises
(C) SAP AG IUT110 8-54
Unit: Billing and invoicing
Topic: Invoicing a business partner
%t the conclusion of these exercises, you will be able to:
• 1escribe the invoicing process and tas!s.
• 'se the invoicing and simulation functions.
• +xplain the budget billing procedure.
• &rovide information on the budget billing plan.
The billing results are compared with the transactions in open item
accounting. The bill sum total is determined in this way.
%fter calculating the budget billing plan for the next period, the bill can
be printed with details of the bill due date and the new budget billing
amount due date.
7#= +xecute the invoicing simulation for business partner T0=99==9>>. -arry out the
following steps:
7#=#= "nvoicing simulation
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#=#7 -hec! the log
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#=#A 1isplay the print document.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#=#C $imulate the bill.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
(C) SAP AG IUT110 8-55
7#7 &rocess the actual invoice for business partner T0=99==9>>.
7#7#= "nvoice the business partner
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#7#7 -hec! the log
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#7#A 1isplay the bill in customer overview
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#A You provide information on the print document.
7#A#= From the customer overview screen display the print document for business
partner T0=99==9>>.
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#A#7 ;ow many line items does the print document contain?
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#A#A Bhat is the bill sum total?
;ow would you proceed?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#A#C Bhich rate was used in the calculation?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#A#D Bhat was the total billing /uantity?
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
(C) SAP AG IUT110 8-5(
7#A#E +nter the bill due date.
7#C True or false?
7#C#= "nvoicing is only carried out after billing.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#C#7 nly one invoice is ever generated for all contracts of the contract account.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#C#A The invoice ta!es into account billing documents from other company
codes.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#C#C The bill due date is always derived from the posting date and the terms of
payment.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#C#D The invoice generates the print documents.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#C#E The invoice can be reversed separately or reversed along with the
settlement.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
7#C#F The invoice only ta!es into account statistically posted budget billings.
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
(C) SAP AG IUT110 8-5)
0/!Billing and Invoicing Solutions
Unit: Billing and invoicing
Topic: Billing a business partner
=#= -hoose Utilities industry → Customer service → Front office/customer interact
→ Customer interaction center.
"dentify the business partner by entering the number T0=99=79>> in the
Business partner field and choose ENTER. The business partner is stored on the
clipboard. "f the Front ffice call " is set as the default call in the call "1 code field.
"f not, you may enter " in the call "1 code field or choose Customer → Identify
Customer.
=#=#= +nter the last day of the previous month in the Transaction date field. -all
up the process Business partner moveout (!"#) from the action box under
the Installation tab.
=#=#7 You are now in the move#out processing screen.
=#=#A -hoose the )* data tab and enter plausible meter readings. &ay attention to
the column meter reading status (*$). This must have a value of =. "f the
value is different, you have entered an implausible meter reading result and
can use the Correct button to enter a plausible result. You could
alternatively select all three installations and use the estimate button to
perform automatic estimation. You must enter a reconciliation !ey. $witch
to the -ontrol data tab and enter a reconciliation !ey in the billing and
invoicing group. +nter "'T==9#>>. -hoose the Final bill button and save
the data. -onfirm the data for printing.
=#=#C *eturn to the Front ffice of the -"-. -hoose Customer overvie$ from the
Customer tab. -hec! that the tabs for the contracts have been deactivated.
"n the !v"ut date field, you can see the date on which the customer moved
out. 1ouble#clic! on the invoice sum total to display the print document.
=#7 -hoose Utilities industry → Customer service → Front office/customer interact
→ Customer interaction center.
"dentify the customer.
=#7#= $elect the process G+nter customer meter readingH. +nter the meter reading
results for each contract individually and save the entries. (You will have to
carry out this process three times). -orrect or release as needed if the meter
reading results are indicated as implausible (status 7). $ave the contracts
created with each meter reading entry.
(C) SAP AG IUT110 8-58
=#7#7 -hoose Utilities industry → Billing → Billing e%ecution → Individual
processing → Individual simulation → Billing
"n the choose print parameters screen, enter I-I in the output device field
and select +nter.
=#7#A -hoose Utilities industry → Billing → Billing e%ecution → Individual
processing → Individual bill. Ievel of processing: 0ill.
=#A -hoose Utilities industry → Billing → Billing e%ecution → &ocument display.
=#A#= -hoose F' for help in the &ocument no( field. +nter your business partner
number. You will receive a list of all the billing documents of the customer
to choose from. Jote that each contract has produced a billing document.
$elect the document for the water contract, division 9A.
=#A#7 The header data of the billing document provides the most important data
for billing. $elect the ;at icon (header data) or FK.
=#A#A The Table overvie$ button provides an overview of the billing lines. You
may access this from the header screen or from the billing document display
screen.
=#A#C
99999= +nergy &rice
99999A Flat rate
99999C *ental price
"L'%JT Luantities (meter readings)
=#A#D The billing /uantity is visible in the table overview or in the individual
documents.
=#C
=#C#= True, since billing processes the meter reading results and provides prices of
valuated /uantities for invoicing.
=#C#7 False. The billing simulation is only a demonstration of how the real billing
would be carried out. The billing simulation produces simulation documents
that can be used only for invoice simulation purposes.
=#C#A False. The billing order results from the creation of the meter reading order.
G0illableH status is granted when a billing#relevant meter reading becomes
available. "nvoice orders are the result of billing.
=#C#C True. -ontrary to the billing documents, the billing simulation documents
can only be processed further by invoicing simulation.
=#C#D True.
(C) SAP AG IUT110 8-59
$olutions
Unit: Billing and invoicing
Topic: Invoicing a business partner
7#= -hoose Utilities industry → Invoicing → Invoicing e%ecution → Individual
processing → Individual simulation.
7#=#= -hoose simulate invoic( For cont( acct as the level of processing and
identify your business partner. Jote that this is the same screen used to
process billing simulation. 0oth billing and invoicing could be executed in a
single step using this transaction with the appropriate processing level.
7#=#7 0egin the simulation. -hoose simulation under the $imulation Type and
enter date 9F.9=.=KKM as the start date of the billing period.
-lic! on the )og button. $elect the Iog $tep numbers and choose &isplay
!essages button. -hoose Ne%t )og to progress from Iog = to Iog A.
7#=#A -hoose Utilities industry → Invoicing → Invoicing e%ecution → &isplay
print document. +nter the document number displayed when viewing the
log or search by the business partner. First of all choose 4eneral $election in
the first dialog box. Then enter the business partner number.
7#=#C -hoose the button Simulate bill. +nter I-I as the &rint &arameters output
device prompted.
7#7 -hoose Utilities industry → Invoicing → Invoicing e%ecution → Individual
processing → Create bill.
7#7#= "dentify the business partner. +nter a reconciliation !ey.
7#7#7 nce the invoicing has been completed successfully, you can display the
log.
7#7#A -hoose Utilities industry → Customer service → Front office/customer
interact → Customer interaction center.
"dentify the business partner by entering their number in the Business
partner field. -hoose the Customer overvie$ call from the Customer tab.
1o not leave this display.
7#A
7#A#= 1ouble clic! on the total amount of the bill. You will automatically branch
to the print document display.
7#A#7 Table overview shows the number of print document lines.
(C) SAP AG IUT110 8-(0
7#A#A -hoose the header data by pressing S*ift+F, or
"n the -mount field you can read the bill total.
7#A#C *eturn to the &isplay .rint &ocument screen by selecting the individual
lines button. -hoose the Billing view.
"n the *ate field, you can read the various rates used in the calculation.
"f necessary, leaf through the various line items with different line categories
using F/ or F0 or
7#A#D -hoose the view &evice data for these billing line items shown on the
Cust/accnt vie$ as "L'%JT. You can alternate between these views.
"n the field Billing 1ty in the Billing values data area, the /uantities which
were included in the calculation are displayed.
"f necessary, leaf through the various line items with different line categories
using F/ or F0 or
7#A#E -hoose the header data using S*ift+F, or
"n the Net due date field, you can read the bill due date.
7#C
7#C#= True, since invoicing processes the meter reading results and the open item
accounting data and, using this information, generates the bill and the new
budget billing plan.
7#C#7 False, since a contract account can be specified for each account, regardless
of whether they are to be billed together with other contracts or separately.
7#C#A True.
7#C#C False, since the posting date, document date or system date may be used as
the baseline date for calculating when the bill falls due.
7#C#D True.
7#C#E True.
7#C#F False. The bill sum total is determined independently from the budget
billing procedure by calculating both the statistically posted budget billings,
as well as including the debit#entry partial bills.
(C) SAP AG IUT110 8-(1
