Time Management: Smart Phones and Outlook
Professor Cynthia Nevels
Getting Down to Business
Agenda
Time Management: Why is it Important? Creating a Time Management System Etiquette: Nonverbal Communication
Objective
Introduce new skills, tools, and techniques to manage time while accomplishing specific tasks.
Time Management: Why is it Important?
Tip
Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity.
Wikipedia
Time Management: Why is it Important?
Complete Survey Discuss Evidence of Poor Time Management and Evidence of Efficient Time Management Analyzing Your Day, Infrastructure, and Resources Customer and Vendor Relations
Activities to Improve Time Management
planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, communicating and prioritizing.
Summary
Time management is more than
working 16-18 hour days, it includes key steps to take control over your business and personal activities. Time management is a journey and requires discipline. Sometimes for small business owners or managers, work activities take control of their lives.
Tip
Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals complying with a due date.
Wikipedia
Creating a Time Management System
A time management system is a designed combination of processes, tools, techniques, and methods. Usually time management is a necessity in any project development as it determines the project completion time and scope.
Using Technology to Streamline Your Day
Email Cell Phone Notebook Mobile Apps Web Apps Cloud Technology Video Communication Systems
Using Technology to Streamline Your Day
Email Tutorials (Don’t Forget to Synch Regularly)
About.com
How to Use the Calendar Features in Outlook
A Resource Guide
Tools for Setting Up Microsoft Outlook
http://products.secureserver.net/email/email_outlook.htm
How to Access Gmail with Outlook
http://email.about.com/od/outlooktips/qt/et_get_gmail.htm Video
Email Etiquette: 26 Rules to Follow
A Resource Guide
Using Technology to Streamline Your Day
Cell Phones
Why people still use BlackBerry: keyboards, security, and IT requirements http://arstechnica.com/business/2011/10/why-people-still-useblackberry-keyboards-security-and-it-requirements/
How to Use BlackBerry Messenger 6 for Business http://bizblog.blackberry.com/2011/08/blackberry-messenger-6business/
Using Technology to Streamline Your Day
Cell Phones
The Android Vs. iPhone Vs. BlackBerry for Business Use http://smallbusiness.chron.com/android-vs-iphone-vs-blackberrybusiness-use-28925.html
Apple proves sweeter fruit as most business leaders switch from Blackberry to iPhone Read more: http://www.dailymail.co.uk/news/article-2063701/Businessleaders-switch-Blackberry-Apples-iPhone.html#ixzz22H5Jrili
Using Technology to Streamline Your Day
Useful Apps and Cloud Services
eFax eVoice DropBox QuickOffice Skype Yelp iPhone Reminders iPhone Notes SendHub ZenDesk QuickBooks Mobile Zoho Mobile
Using Technology to Streamline Your Day
Useful Apps and Cloud Services
Asana BaseCamp
Office Suite: Documents to Go Evernote Remember the Milk SugarSync
Summary
Utilizing technology to save time may
require a small investment but the ROI yielded is returned two fold. A manager, looking to compete in today’s market, must stay connected and integrate the tools your customers, suppliers, partners and investors are using to share data, communicate or exchange assets efficiently and effectively.
Tip
Working harder costs you more.
Is Nonverbal Communication Hurting Your Business?
What are your saying to the customer, supplier or partner without opening your mouth to say a word?
Article
Is Nonverbal Communication Hurting Your Business?
If you are not managing your time, utilizing tools to help you plan, delegate, prioritize, share data and communicate – you may find yourself working harder vs. smarter.
Is Nonverbal Communication Hurting Your Business?
Working on 4 hours a sleep for lengthy periods of time can be costly in many ways.
Memory Loss Missed Deadlines Behavior Changes Poor Communication
Is Nonverbal Communication Hurting Your Business?
4 Steps to Improve Communication
Listen Analyze Respond Say “Yes”
Summary
Business etiquette is important. Creating an
infrastructure within your business that is manageable and helps you to manage your time better is essential to building capacity to be scalable.
Summary
Being a small to midsize business makes it
easy for you to be nimble and flexible which could make all the difference when it comes to your big break.
Summary
Being small doesn’t mean you can’t use the
same or similar tools larger companies use to manage their time, resources and relationships.
Suggested Books
“Engagement: How Small Business Wins in a Socially Connected World” by Gail F. Goodman
“The Search: How Google and Its Rivals Rewrote the Rules of Business and Transformed Our Culture” by John Battelle
Thank You
Professor Cynthia Nevels
Getting Down to Business
4849 W. Illinois Avenue Building B Suite B107 Dallas, TX 75211 (877) 601-3211 www.cynthianevels.com www.thecradioshow.net