Dallas ISD resignation incentive FAQs
Content
Early Notification Incentive April 2 – April 8, 2011 Frequently Asked Questions Question:
Answer:
Who is eligible for the Early Notification Incentive?
Full-time at-will employees, such as, but not limited to the following: Central Administration, Campus Support, Maintenance, Custodial, and Food Services. All contract employees, Alternative Certification Interns, Part-Time and Temporary employees are not eligible.
How will the 15% be calculated for hourly/bi-weekly employees?
Question:
Answer:
Hourly/Bi-weekly employees would receive 15% of their base salary, which would be calculated as their required daily working hours multiplied by the number of required days multiplied by their hourly rate.
What should the employee submit to Human Resources?
Question:
Answer:
Human Resources will accept S-54s Saturday, April 2, 2011, at the Administration Building, 3700 Ross Ave., from 8:00 AM to 1:00 PM and Monday, April 4 through Friday, April 8, 2011 from 7:30 AM-5:30 PM in Human Resources, 3807 Ross Ave.
Does the S-54 have to be submitted to Human Resources or can the employee submit to the campus principal?
Question:
Answer:
The employee must hand-deliver the S-54 to the Administration Building, 3700 Ross Ave., which will be open from 8:00 AM-1:00 PM on Saturday, April 2, 2011 and to Human Resources from 7:30 AM-5:30 PM during the week beginning April 4-April 8, 2011 j
How will the employee know if he/she has been approved for the Early Notification Incentive?
Question:
Answer:
Once the employee submits the S-54 to Human Resources, it will be timed and datestamped and processed. The employee will receive notification within 48 hours via e-mail confirming eligibility for the Early Notification Incentive.
Can an employee who submits an S-54 rescind their request once it has been approved by Human Resources?
Question: Answer:
Question:
Requests for rescissions will be reviewed by Human Resources and the employee’s supervisor.
Answer:
If the employee does not have access to a computer, will the principal or supervisor provide a copy of the notification letter to the employee?
A hard copy will be mailed to the employee’s home address. The supervisor will also receive a copy of the notification letter via e-mail; therefore, they will be able to provide the employee a copy of the letter.
Who will be available to meet with the employee if he/she has questions about the process?
Question: Answer:
Question:
The staffing managers in the Human Resources Department will be able to answer questions regarding the process for the Early Notification Incentive.
If the employee is retiring, will he/she be eligible for this incentive?
Answer:
At-will full-time employees who choose to resign or retire are eligible for the incentive provided the S-54 is submitted to Human Resources between April 2-April 8, 2011..
What other deductions will be taken out of the Early Notification Incentive?
Question:
Page 1 of 4
Answer:
Other statutory deductions, such as Medicare, are required to be deducted as well as any garnishments (i.e.: child support, student loans, bankruptcy, etc.) to which the employee may be subject.
If the employee leaves before August 31, 2011 and has already used all of the earned annually allotted sick days and leave, will the employee owe the district money?
Question:
Answer:
The final paycheck will be calculated based upon days worked compared to days paid. If the employee has used more days than earned, the employee could very well owe the district money. Any amounts owed to the district for unearned days will be deducted from the Early Notification Incentive.
When will the employees approved for this incentive receive their money?
Question:
Answer:
Employees will receive the incentive payment with their July paycheck regardless of their separation date.
Do employees have to work through the end the school year?
Question:
Answer:
The employee may choose to work until the last day of the working calendar applicable to the employee or may choose to resign no earlier than April 29, 2011. The employee may resign after April 29th but prior to the end of the working calendar applicable to the employee with supervisor approval. However, the employee must submit the S-54 to Human Resources between April 2-April 8, 2011 TO BE ELIGIBLE FOR THE INCENTIVE.
When will the employees approved for this incentive receive their final paycheck?
Question:
Answer:
The employee will receive the final paycheck on the scheduled payday following their effective date of resignation.
Will the campus principal/supervisor have to sign the S-54?
Question:
Answer:
If it is not possible to obtain the principal’s/supervisor’s signature, Human Resources will notify the campus principal/supervisor once the employee has been approved for the Early Notification Incentive.
If an employee submitted an S-54 before April 2, 2011, will he/she be eligible for this incentive?
Question:
Answer:
Question:
Only employees who submit the S-54 between April 2-April 8, 2011 are eligible.
Answer:
Can the employee retract the S-54 if the employee is not eligible for the incentive?
Yes, Human Resources will provide written notification to the employee and the employee’s supervisor of their eligibility.
Question:
Answer:
Question:
Can the employee who participates in the Early Notification Incentive apply for a position in the future with the Dallas Independent School District?
Employees are eligible to apply effective September 1, 2011.
Answer:
What is the process to request documents from the employee’s personnel file?
Copies of the employee records can be electronically requested by accessing the district’s main web page at http://www.dallasisd.org/.
Will the employee participating in this incentive be eligible for unemployment? If the employee is re-hired, will he/she show a break-in service?
Question:
Answer: Answer:
The employee volunteered to resign and is, therefore, not eligible for unemployment. Yes, the employee will have to go through the entire employment process and there will be a break-in-service.
Are employees on leave status eligible for this incentive?
Question:
Question:
Page 2 of 4
Answer:
Employees on an approved leave of absence will be treated in the same manner as active employees provided they meet the eligibility criteria for the incentive.
Question:
Answer:
Can the money received from this Early Notification Incentive be contributed to a 403(b)Tax Sheltered Annuity (TSA) or 457(b) S.M.A.R.T Plan?
Yes, any employee can participate or increase contribution in the 403(b) TSA or 457(b) S.M.A.R.T. Plan at any time subject to payroll deadlines.
Under the 403(b) TSA Plan, an employee who is not currently participating and has no account with an approved Dallas ISD 403(b) vendor and would like to tax defer the incentive money, must set-up an account with an approved Dallas ISD 403(b) vendor prior to making the contribution to ensure that contributions will not return to the district for taxation. If an employee is already participating in this plan, he/she can increase his/her contribution up to the amount allowable by the Internal Revenue Service by making changes online through the DallasISD@YourService Web site Enrollment Center Enroll in 403(b) Tax Sheltered Annuity (TSA) Plan on or before the 15th of the month before the payment for the incentive is made. An employee may call JEM Resource Partners at 1-800-943-9179 for more information or assistance in enrolling or making changes. Under the 457(b) S.M.A.R.T. Plan, an employee may enroll or increase current contribution online through the DallasISD@YourService Website Enrollment Center Enroll in 457(b) S.M.A.R.T. Plan. An employee may call Great-West Retirement Services at 1-877-816-0548 (Option 3) for more information or assistance in enrolling or making changes.
Question:
Answer:
At what percentage will the Early Notification Incentive be taxed?
The Early Notification Incentive will be included with their paycheck; therefore, payment will be taxed based on the employee’s W-4 exemptions.
Who does the employee contact about Teacher Retirement Systems (TRS) accounts?
Question:
Answer:
Question:
The employee may contact Royse Thigpen at 972-925-4068 and Delores McCullough at 972-925-4066. The employee may also call TRS directly at 1-800-223-8778.
What happens to the employee’s insurance benefits after employment ends?
Answer:
Employees who are enrolled in medical, dental, vision and health spending account(s) are eligible to continue coverage under COBRA for up to 18 months if their coverage ends due to separation of employment. Other insurance coverage may be converted to an individual policy. Visit DallasISD@YourService web site at www.disdatyourservice.org for more information about continuation of coverage after employment ends. Employees who complete their applicable calendar of workdays will continue their benefits coverage through August 31, 2011 provided premium is fully paid. This means these employees can notify the district of their intent to leave without fear of losing benefits coverage. For employees who do not complete their applicable calendar of workdays, benefits coverage will end on the last day of the month in which the employee resigns or retires.
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Question:
Answer:
Is the Early Notification Incentive considered an eligible compensation under the Teacher Retirement System of Texas (TRS)?
For TRS purposes, salary and wages are monetary compensation that are (1) payments for services rendered and (2) earned or accrued proportionally as the work is performed. Because this incentive is intended to secure notice of an employee’s resignation and not for service rendered by an employee, the payment is not creditable compensation for TRS purposes. TRS deductions will not be made from this payment.
Where do I go to get information about benefits?
Question:
Answer:
Employees can find information about benefits on the DallasISD@YourService Web site at www.disdatyourservice.org.
Page 4 of 4
Answer:
Who is eligible for the Early Notification Incentive?
Full-time at-will employees, such as, but not limited to the following: Central Administration, Campus Support, Maintenance, Custodial, and Food Services. All contract employees, Alternative Certification Interns, Part-Time and Temporary employees are not eligible.
How will the 15% be calculated for hourly/bi-weekly employees?
Question:
Answer:
Hourly/Bi-weekly employees would receive 15% of their base salary, which would be calculated as their required daily working hours multiplied by the number of required days multiplied by their hourly rate.
What should the employee submit to Human Resources?
Question:
Answer:
Human Resources will accept S-54s Saturday, April 2, 2011, at the Administration Building, 3700 Ross Ave., from 8:00 AM to 1:00 PM and Monday, April 4 through Friday, April 8, 2011 from 7:30 AM-5:30 PM in Human Resources, 3807 Ross Ave.
Does the S-54 have to be submitted to Human Resources or can the employee submit to the campus principal?
Question:
Answer:
The employee must hand-deliver the S-54 to the Administration Building, 3700 Ross Ave., which will be open from 8:00 AM-1:00 PM on Saturday, April 2, 2011 and to Human Resources from 7:30 AM-5:30 PM during the week beginning April 4-April 8, 2011 j
How will the employee know if he/she has been approved for the Early Notification Incentive?
Question:
Answer:
Once the employee submits the S-54 to Human Resources, it will be timed and datestamped and processed. The employee will receive notification within 48 hours via e-mail confirming eligibility for the Early Notification Incentive.
Can an employee who submits an S-54 rescind their request once it has been approved by Human Resources?
Question: Answer:
Question:
Requests for rescissions will be reviewed by Human Resources and the employee’s supervisor.
Answer:
If the employee does not have access to a computer, will the principal or supervisor provide a copy of the notification letter to the employee?
A hard copy will be mailed to the employee’s home address. The supervisor will also receive a copy of the notification letter via e-mail; therefore, they will be able to provide the employee a copy of the letter.
Who will be available to meet with the employee if he/she has questions about the process?
Question: Answer:
Question:
The staffing managers in the Human Resources Department will be able to answer questions regarding the process for the Early Notification Incentive.
If the employee is retiring, will he/she be eligible for this incentive?
Answer:
At-will full-time employees who choose to resign or retire are eligible for the incentive provided the S-54 is submitted to Human Resources between April 2-April 8, 2011..
What other deductions will be taken out of the Early Notification Incentive?
Question:
Page 1 of 4
Answer:
Other statutory deductions, such as Medicare, are required to be deducted as well as any garnishments (i.e.: child support, student loans, bankruptcy, etc.) to which the employee may be subject.
If the employee leaves before August 31, 2011 and has already used all of the earned annually allotted sick days and leave, will the employee owe the district money?
Question:
Answer:
The final paycheck will be calculated based upon days worked compared to days paid. If the employee has used more days than earned, the employee could very well owe the district money. Any amounts owed to the district for unearned days will be deducted from the Early Notification Incentive.
When will the employees approved for this incentive receive their money?
Question:
Answer:
Employees will receive the incentive payment with their July paycheck regardless of their separation date.
Do employees have to work through the end the school year?
Question:
Answer:
The employee may choose to work until the last day of the working calendar applicable to the employee or may choose to resign no earlier than April 29, 2011. The employee may resign after April 29th but prior to the end of the working calendar applicable to the employee with supervisor approval. However, the employee must submit the S-54 to Human Resources between April 2-April 8, 2011 TO BE ELIGIBLE FOR THE INCENTIVE.
When will the employees approved for this incentive receive their final paycheck?
Question:
Answer:
The employee will receive the final paycheck on the scheduled payday following their effective date of resignation.
Will the campus principal/supervisor have to sign the S-54?
Question:
Answer:
If it is not possible to obtain the principal’s/supervisor’s signature, Human Resources will notify the campus principal/supervisor once the employee has been approved for the Early Notification Incentive.
If an employee submitted an S-54 before April 2, 2011, will he/she be eligible for this incentive?
Question:
Answer:
Question:
Only employees who submit the S-54 between April 2-April 8, 2011 are eligible.
Answer:
Can the employee retract the S-54 if the employee is not eligible for the incentive?
Yes, Human Resources will provide written notification to the employee and the employee’s supervisor of their eligibility.
Question:
Answer:
Question:
Can the employee who participates in the Early Notification Incentive apply for a position in the future with the Dallas Independent School District?
Employees are eligible to apply effective September 1, 2011.
Answer:
What is the process to request documents from the employee’s personnel file?
Copies of the employee records can be electronically requested by accessing the district’s main web page at http://www.dallasisd.org/.
Will the employee participating in this incentive be eligible for unemployment? If the employee is re-hired, will he/she show a break-in service?
Question:
Answer: Answer:
The employee volunteered to resign and is, therefore, not eligible for unemployment. Yes, the employee will have to go through the entire employment process and there will be a break-in-service.
Are employees on leave status eligible for this incentive?
Question:
Question:
Page 2 of 4
Answer:
Employees on an approved leave of absence will be treated in the same manner as active employees provided they meet the eligibility criteria for the incentive.
Question:
Answer:
Can the money received from this Early Notification Incentive be contributed to a 403(b)Tax Sheltered Annuity (TSA) or 457(b) S.M.A.R.T Plan?
Yes, any employee can participate or increase contribution in the 403(b) TSA or 457(b) S.M.A.R.T. Plan at any time subject to payroll deadlines.
Under the 403(b) TSA Plan, an employee who is not currently participating and has no account with an approved Dallas ISD 403(b) vendor and would like to tax defer the incentive money, must set-up an account with an approved Dallas ISD 403(b) vendor prior to making the contribution to ensure that contributions will not return to the district for taxation. If an employee is already participating in this plan, he/she can increase his/her contribution up to the amount allowable by the Internal Revenue Service by making changes online through the DallasISD@YourService Web site Enrollment Center Enroll in 403(b) Tax Sheltered Annuity (TSA) Plan on or before the 15th of the month before the payment for the incentive is made. An employee may call JEM Resource Partners at 1-800-943-9179 for more information or assistance in enrolling or making changes. Under the 457(b) S.M.A.R.T. Plan, an employee may enroll or increase current contribution online through the DallasISD@YourService Website Enrollment Center Enroll in 457(b) S.M.A.R.T. Plan. An employee may call Great-West Retirement Services at 1-877-816-0548 (Option 3) for more information or assistance in enrolling or making changes.
Question:
Answer:
At what percentage will the Early Notification Incentive be taxed?
The Early Notification Incentive will be included with their paycheck; therefore, payment will be taxed based on the employee’s W-4 exemptions.
Who does the employee contact about Teacher Retirement Systems (TRS) accounts?
Question:
Answer:
Question:
The employee may contact Royse Thigpen at 972-925-4068 and Delores McCullough at 972-925-4066. The employee may also call TRS directly at 1-800-223-8778.
What happens to the employee’s insurance benefits after employment ends?
Answer:
Employees who are enrolled in medical, dental, vision and health spending account(s) are eligible to continue coverage under COBRA for up to 18 months if their coverage ends due to separation of employment. Other insurance coverage may be converted to an individual policy. Visit DallasISD@YourService web site at www.disdatyourservice.org for more information about continuation of coverage after employment ends. Employees who complete their applicable calendar of workdays will continue their benefits coverage through August 31, 2011 provided premium is fully paid. This means these employees can notify the district of their intent to leave without fear of losing benefits coverage. For employees who do not complete their applicable calendar of workdays, benefits coverage will end on the last day of the month in which the employee resigns or retires.
Page 3 of 4
Question:
Answer:
Is the Early Notification Incentive considered an eligible compensation under the Teacher Retirement System of Texas (TRS)?
For TRS purposes, salary and wages are monetary compensation that are (1) payments for services rendered and (2) earned or accrued proportionally as the work is performed. Because this incentive is intended to secure notice of an employee’s resignation and not for service rendered by an employee, the payment is not creditable compensation for TRS purposes. TRS deductions will not be made from this payment.
Where do I go to get information about benefits?
Question:
Answer:
Employees can find information about benefits on the DallasISD@YourService Web site at www.disdatyourservice.org.
Page 4 of 4
