Development KiT Classroom to Online
Content
LINGOS – ILT to elearning Development Kit
Development Kit: Converting Instructor Led Courses into Effective eLearning
LINGOS – ILT to elearning Development Kit
© LINGOs Learning for NGO’s www.lingos.org
Introduction This This Dev Devel elop opme ment nt Kit is for for vol volun unte teer ers, s, partn partner er agen agenci cies es,, and and NGOs NGOs to guide you through the development process of converting Instructor Led Courseware into effective eLearning. This guide was created for the following reasons: •
• • • •
Ensure we build courses with a good user experience Building courses that can be shared across NGOs Providing volunteers with a good experience Gaining efficiencies in building content faster Ensuring courses can be modified in future versions
Because each development project is different, we decided against labeling the responsibilities of the NGO vs. the volunteers. volunteers. The important part is that all processes are completed, not who does them. We have made every attempt to create as complete of development kit as possible but we recognize that there is always room for improveme i mprovements. nts. If you you have have sugge suggest stio ions ns for for impro improve veme ment nt plea please se conta contact ct the the following: Linda English - LINGOs [email protected]
Prerequisites for using this guide This This Dev Devel elop opme ment nt Kit is desig designe ned d for for the the fol follo lowi wing ng situa situatio tions: ns:
Existing Instructor Led Training (ILT) course
Main source of content is PowerPoint
Standard User Interface template is acceptable (????)
LINGOS – ILT to elearning Development Kit
Required tools For eLearning course development using this guide the following tools will be required.
Microsoft Word
Microsoft PowerPoint
Articulate Presenter 5
Articulate Quiz Maker 2 (optional)
PC microphone or microphone headset
Flash?
Articulate has agreed to donate licenses of Presenter and Quiz Maker to LINGOs volunteers. Licenses for LINGOs sponsored development projects can be obtained by contacting: Linda English - LINGOs [email protected]
Instructional Design Model LINGOs utilizes the standard ADDIE instructional model for all custom developed courseware. ADDIE stands for:
Analyze Design Develop Implement Evaluate For additional information on the ADDIE model please review the following resources. http://www.astd.org/astd/Resources/training_fundamentals_comm unity/ISDmodel.htm
LINGOS – ILT to elearning Development Kit
Phase 1 – Analyze
Create the Scope Document to answer the following questions: a. Who is the target audience? b. What is the job they perform today? c. How many people will this training impact? d. What will they be able to do differently as a result of this training? e. What would you assume they know today? f. What percentage of your audience is literate, computer literate, and has access to a computer? If they cannot perform this skill, g. then what’s the risk to the agency? h. What are you doing today to solve this problem? (And what format are these materials in?) i. If you are teaching this course today, how many people have attended it? And what feedback have you received on the course? j. How are you going to deliver the content to the participant? (CDROM, classroom, Learning Management system, virtual live meeting?) k. How will you measure the success or failure of the course? l. When do you need this training complete? And why? m. How are you going to motivate people to complete the training? n. Licensing and liabilities: who owns the existing content? o. What languages do you need this localized into? 1.
LINGOS – ILT to elearning Development Kit
p.
What is your budget for the
project? Note: If you can’t answer all these questions, then you need to address them with your Learning Development Team. 2. Send this information to Linda English. LINGOs will then review the document for the following criteria: a. “Shareability” with other NGOs Priority against other projects b. Availability of volunteers to c. work on the project. You should receive a response back within 2 weeks of the status of your project. At this point, we need to assign the project manager and start to recruit the Learning Development Team who works on the project. Host the pre-Kick Off Meeting to set expectations of both the process and to help educate stakeholders in the lead agency on blended learning: 3.
What is LINGOs? (if stakeholders are new to LINGOs environment) b. Concepts of good online learning which includes a discussion on: Social learning theory Technology adoption curve: how the technology adoption curve impacts our ability to implement training (No BIG BANG THEORY, slow grind. How to pick good candidates for online training and how to ease organizations into eLearning) a.
LINGOS – ILT to elearning Development Kit
Phase 2 – Design During this phase, the instructional designer flushes out the content and defines the different approaches or instructional strategies used to meet the learning objectives. For example, using case studies to illustrate a specific point, creating a test that helps verify knowledge, etc. The instructional designer does this through creating a design document. The key questions that get answered during this phase: How should the content be divided into logical units? How long will it take a student to complete each unit? What are the objectives for each of these units? What instructional strategies can be used to reach these objectives? After the design document has been approved, then the instructional designer defines how the content will be divided, screen by screen, including how to make the training engaging through interacting with the participant.
Note: If you have well proven and developed content, then consider if you need a design phase. If you are making major changes to the structure or the approach of the training, then you will want to create a design document and ask the Subject Matter Experts, stakeholders, and sample participants to review this.
LINGOS – ILT to elearning Development Kit
What’s the easiest format for building a design document. Checkpoint:
– Design Document – lead agency sign-off
1.
Develop a Storyboard
??? Are we confusing people with the idea of a script and a storyboard? Articulate is designed to allow you to develop a storyboard in PowerPoint, using the notes section then generate directly a storyboard document in MS-Word. Begin by using the notes section in PowerPoint to develop your script.
The script will later be used to record the audio option for the course. Once you have completed adding the script to all slides, you can generate the storyboard.
LINGOS – ILT to elearning Development Kit
To generate a storyboard directly from Articulate by the following steps: 1. Open your PowerPoint course content (must have already installed Articulate). 2. From the menu bar select: Articulate > Publish
Select Word Document and click Next
Select Word Storyboard, click Next .
LINGOS – ILT to elearning Development Kit
File in optional fields, click Publish
When publishing process is completed Articulate will open Word with your storyboard document created. Once you have your storyboard created you can send this off to your sponsors for approval. Checkpoint:
– Storyboard – lead
agency sign-off
Build a Rapid Prototype To insure that the final course is going to meets your sponsors expectations it is recommended that you develop a small prototype. Developing
LINGOS – ILT to elearning Development Kit
LINGOS – ILT to elearning Development Kit
APPENDIX Samples
Needs analysis checklist
Audience analysis checklist
Audience analysis
Content analysis
Sample Design Document
Sample Storyboard
Recommended file standards and naming conventions
Sample communications plan
Links
LINGOs
LINGOs Community of Practice Sharepoint site
Articulate
Development Kit: Converting Instructor Led Courses into Effective eLearning
LINGOS – ILT to elearning Development Kit
© LINGOs Learning for NGO’s www.lingos.org
Introduction This This Dev Devel elop opme ment nt Kit is for for vol volun unte teer ers, s, partn partner er agen agenci cies es,, and and NGOs NGOs to guide you through the development process of converting Instructor Led Courseware into effective eLearning. This guide was created for the following reasons: •
• • • •
Ensure we build courses with a good user experience Building courses that can be shared across NGOs Providing volunteers with a good experience Gaining efficiencies in building content faster Ensuring courses can be modified in future versions
Because each development project is different, we decided against labeling the responsibilities of the NGO vs. the volunteers. volunteers. The important part is that all processes are completed, not who does them. We have made every attempt to create as complete of development kit as possible but we recognize that there is always room for improveme i mprovements. nts. If you you have have sugge suggest stio ions ns for for impro improve veme ment nt plea please se conta contact ct the the following: Linda English - LINGOs [email protected]
Prerequisites for using this guide This This Dev Devel elop opme ment nt Kit is desig designe ned d for for the the fol follo lowi wing ng situa situatio tions: ns:
Existing Instructor Led Training (ILT) course
Main source of content is PowerPoint
Standard User Interface template is acceptable (????)
LINGOS – ILT to elearning Development Kit
Required tools For eLearning course development using this guide the following tools will be required.
Microsoft Word
Microsoft PowerPoint
Articulate Presenter 5
Articulate Quiz Maker 2 (optional)
PC microphone or microphone headset
Flash?
Articulate has agreed to donate licenses of Presenter and Quiz Maker to LINGOs volunteers. Licenses for LINGOs sponsored development projects can be obtained by contacting: Linda English - LINGOs [email protected]
Instructional Design Model LINGOs utilizes the standard ADDIE instructional model for all custom developed courseware. ADDIE stands for:
Analyze Design Develop Implement Evaluate For additional information on the ADDIE model please review the following resources. http://www.astd.org/astd/Resources/training_fundamentals_comm unity/ISDmodel.htm
LINGOS – ILT to elearning Development Kit
Phase 1 – Analyze
Create the Scope Document to answer the following questions: a. Who is the target audience? b. What is the job they perform today? c. How many people will this training impact? d. What will they be able to do differently as a result of this training? e. What would you assume they know today? f. What percentage of your audience is literate, computer literate, and has access to a computer? If they cannot perform this skill, g. then what’s the risk to the agency? h. What are you doing today to solve this problem? (And what format are these materials in?) i. If you are teaching this course today, how many people have attended it? And what feedback have you received on the course? j. How are you going to deliver the content to the participant? (CDROM, classroom, Learning Management system, virtual live meeting?) k. How will you measure the success or failure of the course? l. When do you need this training complete? And why? m. How are you going to motivate people to complete the training? n. Licensing and liabilities: who owns the existing content? o. What languages do you need this localized into? 1.
LINGOS – ILT to elearning Development Kit
p.
What is your budget for the
project? Note: If you can’t answer all these questions, then you need to address them with your Learning Development Team. 2. Send this information to Linda English. LINGOs will then review the document for the following criteria: a. “Shareability” with other NGOs Priority against other projects b. Availability of volunteers to c. work on the project. You should receive a response back within 2 weeks of the status of your project. At this point, we need to assign the project manager and start to recruit the Learning Development Team who works on the project. Host the pre-Kick Off Meeting to set expectations of both the process and to help educate stakeholders in the lead agency on blended learning: 3.
What is LINGOs? (if stakeholders are new to LINGOs environment) b. Concepts of good online learning which includes a discussion on: Social learning theory Technology adoption curve: how the technology adoption curve impacts our ability to implement training (No BIG BANG THEORY, slow grind. How to pick good candidates for online training and how to ease organizations into eLearning) a.
LINGOS – ILT to elearning Development Kit
Phase 2 – Design During this phase, the instructional designer flushes out the content and defines the different approaches or instructional strategies used to meet the learning objectives. For example, using case studies to illustrate a specific point, creating a test that helps verify knowledge, etc. The instructional designer does this through creating a design document. The key questions that get answered during this phase: How should the content be divided into logical units? How long will it take a student to complete each unit? What are the objectives for each of these units? What instructional strategies can be used to reach these objectives? After the design document has been approved, then the instructional designer defines how the content will be divided, screen by screen, including how to make the training engaging through interacting with the participant.
Note: If you have well proven and developed content, then consider if you need a design phase. If you are making major changes to the structure or the approach of the training, then you will want to create a design document and ask the Subject Matter Experts, stakeholders, and sample participants to review this.
LINGOS – ILT to elearning Development Kit
What’s the easiest format for building a design document. Checkpoint:
– Design Document – lead agency sign-off
1.
Develop a Storyboard
??? Are we confusing people with the idea of a script and a storyboard? Articulate is designed to allow you to develop a storyboard in PowerPoint, using the notes section then generate directly a storyboard document in MS-Word. Begin by using the notes section in PowerPoint to develop your script.
The script will later be used to record the audio option for the course. Once you have completed adding the script to all slides, you can generate the storyboard.
LINGOS – ILT to elearning Development Kit
To generate a storyboard directly from Articulate by the following steps: 1. Open your PowerPoint course content (must have already installed Articulate). 2. From the menu bar select: Articulate > Publish
Select Word Document and click Next
Select Word Storyboard, click Next .
LINGOS – ILT to elearning Development Kit
File in optional fields, click Publish
When publishing process is completed Articulate will open Word with your storyboard document created. Once you have your storyboard created you can send this off to your sponsors for approval. Checkpoint:
– Storyboard – lead
agency sign-off
Build a Rapid Prototype To insure that the final course is going to meets your sponsors expectations it is recommended that you develop a small prototype. Developing
LINGOS – ILT to elearning Development Kit
LINGOS – ILT to elearning Development Kit
APPENDIX Samples
Needs analysis checklist
Audience analysis checklist
Audience analysis
Content analysis
Sample Design Document
Sample Storyboard
Recommended file standards and naming conventions
Sample communications plan
Links
LINGOs
LINGOs Community of Practice Sharepoint site
Articulate
