Document Management
Content
THOUGHTGREEN T E C H N O L O G I E S
# 3-5-1093/18-A/B, Road No.1, Venkateshwara Colony, Narayanaguda, Hyderabad - 500 029 A.P. INDIA Phone : +91-40-6663 4446 +91-40-3072 4891 Fax : +91-40-2475 2018 Email: [email protected] , website: www.thoughtgreen.com
Document Management Version 1.2
Document Management System
WHY DO WE NEED
In medium and large scale organizations, paper work is enormous and documents are physically archived over the years. Many companies are still following paper based document filing a nd the entire process of creation, filing, editing and sharing of documents is done manually which is inefficient, unreliable, costly and unsustainable. It becomes a hectic, time consuming and cost affair to keep track of documents. Organizations do not realize the loss they incur by maintaining documents physically. Searching a document will cost human resources and also their valuable time. Marginal incompetence and carelessness while handling high priority documents can prove disastrous for organizations.
Features
Document creation, review and approval
With in the organization tasks for creating, reviewing and approving documents are assigned to employees based on their roles and responsibilities. Once a document is created it stays in Drafts of the author, to publish the document he/she has move the document through a workflow process of reviewing and approving. While creation itself the document can be filed in to a file or a sub file.Access rights for editing and downloading of the document can be assigned.
WHY DO WE NEED
Any organization can overcome all the hazards by adopting electronic and automated approach for document management. By doing so, proper workflow structures can be incorporated to create, modify, access, review, approve and search documents. ThoughtGreen has developed a web based application “Document Management System” flavoured as lite, ultimate & extreme which are efficient and powerful enough to meet the requirements of medium and large scale organizations.
Searching and Indexing Capability
Document Management System has the ability to store Meta data like document created date, keywords, description, owner, creator, last modified by, file to which it belongs etc, of each and every document. A powerful search engine is available in the application which can search the entire repository in a very efficient manner using the Mata data.
Supports Multiple File Types
Our Document Management System supports multiple file types like Word, Access, Excel, Text, PDF, MPEG, AVI and all image types etc.
Document creation, review and approval
Version control is one of the significant features of the Document Management System.Once a document is created it gets tagged with aversion and if any modifications or editing of the document is done the document is saved with anew version numberkeeping the original document intact. There by no document is lost and when needed previous version could be reverted back.In our Document Management System there is no concept like deleting a document, but a document could be freezeed by which the access to the document will be removed.
Alerts and Notifications
When a document is created/ reviewed/ modified/ shared necessary alerts are provided in the application and the respective users are notified through Emails.
Backup and Recovery
Document Management System provides the feature of having backups of the entire repository periodically and even restoring them.
Security and Access Control
make your Office paper less
The whole application is role task based, so when a user logs in to the application he can only view the documents for which he/she has access to. Modifying and downloading of documents is also based on access control. ThE documents are accessed through well defined Encrypt Decrypt algorithms and session controls to eradicate any kind of illegal access to documents. Security for the application is provided using Secure Socket Layer and Digital Signatures.
Reports and Metrics
Sufficient reports are available in Document Management System based on document logs and user logs.
# 3-5-1093/18-A/B, Road No.1, Venkateshwara Colony, Narayanaguda, Hyderabad - 500 029 A.P. INDIA Phone : +91-40-6663 4446 +91-40-3072 4891 Fax : +91-40-2475 2018 Email: [email protected] , website: www.thoughtgreen.com
Document Management Version 1.2
Document Management System
WHY DO WE NEED
In medium and large scale organizations, paper work is enormous and documents are physically archived over the years. Many companies are still following paper based document filing a nd the entire process of creation, filing, editing and sharing of documents is done manually which is inefficient, unreliable, costly and unsustainable. It becomes a hectic, time consuming and cost affair to keep track of documents. Organizations do not realize the loss they incur by maintaining documents physically. Searching a document will cost human resources and also their valuable time. Marginal incompetence and carelessness while handling high priority documents can prove disastrous for organizations.
Features
Document creation, review and approval
With in the organization tasks for creating, reviewing and approving documents are assigned to employees based on their roles and responsibilities. Once a document is created it stays in Drafts of the author, to publish the document he/she has move the document through a workflow process of reviewing and approving. While creation itself the document can be filed in to a file or a sub file.Access rights for editing and downloading of the document can be assigned.
WHY DO WE NEED
Any organization can overcome all the hazards by adopting electronic and automated approach for document management. By doing so, proper workflow structures can be incorporated to create, modify, access, review, approve and search documents. ThoughtGreen has developed a web based application “Document Management System” flavoured as lite, ultimate & extreme which are efficient and powerful enough to meet the requirements of medium and large scale organizations.
Searching and Indexing Capability
Document Management System has the ability to store Meta data like document created date, keywords, description, owner, creator, last modified by, file to which it belongs etc, of each and every document. A powerful search engine is available in the application which can search the entire repository in a very efficient manner using the Mata data.
Supports Multiple File Types
Our Document Management System supports multiple file types like Word, Access, Excel, Text, PDF, MPEG, AVI and all image types etc.
Document creation, review and approval
Version control is one of the significant features of the Document Management System.Once a document is created it gets tagged with aversion and if any modifications or editing of the document is done the document is saved with anew version numberkeeping the original document intact. There by no document is lost and when needed previous version could be reverted back.In our Document Management System there is no concept like deleting a document, but a document could be freezeed by which the access to the document will be removed.
Alerts and Notifications
When a document is created/ reviewed/ modified/ shared necessary alerts are provided in the application and the respective users are notified through Emails.
Backup and Recovery
Document Management System provides the feature of having backups of the entire repository periodically and even restoring them.
Security and Access Control
make your Office paper less
The whole application is role task based, so when a user logs in to the application he can only view the documents for which he/she has access to. Modifying and downloading of documents is also based on access control. ThE documents are accessed through well defined Encrypt Decrypt algorithms and session controls to eradicate any kind of illegal access to documents. Security for the application is provided using Secure Socket Layer and Digital Signatures.
Reports and Metrics
Sufficient reports are available in Document Management System based on document logs and user logs.
