Emergency Response Procedures Manual.pdf

EMERGENCY RESPONSE

PROCEDURES MANUAL

Health & Safety
Human Resources Department

TABLE OF CONTENTS
INTRODUCTION................................................................................................................. 1 EMERGENCY CONTACT DIRECTORY ............................................................................. 2 AUTODIALER ......................................................................................................... 3 ASBESTOS DISTURBANCE .............................................................................................. 4 BOMB THREAT / SUSPICIOUS PACKAGE ....................................................................... 6 APPENDIX I: BOMB THREAT REPORT ............................................................... 8 CHLORINE ALARM - KHS Room 156 ............................................................................... 9 ELEVATOR FAILURE TRAPPING PERSONS.................................................................. 11 FIRE, FIRE ALARM AND/OR EXPLOSION ......................................................................... 12 APPENDIX I: CHIEF BUILDING WARDENS ....................................................... 15 APPENDIX II: GENERAL FIRE AND EVACUATION PROCEDURES ................. 16 APPENDIX III: RESPONSIBILITIES OF CLASS INSTRUCTORS ........................ 17 HAZARDOUS CHEMICAL SPILL OR LEAK ..................................................................... 18 MAJOR COMPUTER/TELEPHONE SYSTEM EMERGENCY .......................................... 20 MEDICAL EMERGENCY .................................................................................................. 21 NATURAL GAS LEAK ....................................................................................................... 23 NEUTRON GENERATOR ALARM – RM LB 130 ............................................................... 25 POWER FAILURE (MAJOR) ............................................................................................. 27 RADIOACTIVE MATERIAL SPILL..................................................................................... 29 SECURITY EMERGENCY ................................................................................................ 31 SEVERE WEATHER WARNING....................................................................................... 32 SMOKE, FUMES AND ODOURS ....................................................................................... 34 STRUCTURAL FAILURE (MAJOR) ..................................................................................... 36 GREENHOUSE GAS TECHNOLOGY CENTRE (GGTC): PILOT PLANT AMINE LEAK AND/OR CARBON MONOXIDE ALARM............................. 38 PILOT PLANT EXHAUST FAN FAILURE ALARM ............................................................ 40 NMR LAB LOW OXYGEN ALARM .................................................................................... 42 PILOT PLANT AMINE HIGH TEMPERATURE ALARM EMERGENCY ............................ 46 TOXIC GAS ALARM.......................................................................................................... 48
*Note: Certain appendices only available to individuals with designated responsibilities.

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INTRODUCTION
This Manual sets out emergency response procedures for specific types of emergencies that may occur at the University of Regina, and is the property of the University of Regina. The Manual is for the exclusive use of University of Regina staff who have been assigned responsibilities in accordance with the University of Regina’s Emergency Management Policy, Emergency Closure Policy and Emergency Management Plan. (Yellow tab in manual) The University’s Emergency Response Procedures are comprised of three distinct sections: • The first section contains GENERAL PROCEDURES including the initial response and the responsibilities of Campus Security, Work Control Centre/Heating Plant, Emergency Wardens, trades personnel and the City of Regina Emergency Response Agencies. • The second section contains appendices for SPECIFIC RESPONSE PROCEDURES for use by University employees with emergency response duties and responsibilities. • The third section contains EMERGENCY CONTACT INFORMATION for University staff with emergency response duties and responsibilities. The GENERAL PROCEDURES contained in Section 1 can be accessed on the University of Regina website at: http://www.uregina.ca/hr/health_and_safety The complete Manual is only available in hard copy. To ensure confidentiality of personal information, only six copies of the manual have been printed. Persons receiving a copy of the Manual are responsible to ensure: • The manual is not copied or otherwise distributed to unauthorized persons. • The manual is kept up to date with updates provided by Health & Safety, HR • Upon leaving an emergency response position, the manual must be returned to Health & Safety, HR. “The success of any emergency response is dependent upon the experience, training, and cooperative attitude of the men and women who actively participate in the response. This, or any other Emergency Manual then, is only as good as the people who undertake these various responsibilities.”

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EMERGENCY CONTACT DIRECTORY
CITY OF REGINA EMERGENCY NUMBER: (Police, Fire, EMS, Poison Control)

911

WORK

UNIVERSITY OF REGINA EMERGENCY CONTACT
CAMPUS SECURITY WORK CONTROL CENTRE HEATING PLANT 585-4999 585-4039 585-4122

ADMINISTRATION
VP (Administration) - Dave Button AVP (Facilities & Planning) - Nelson Wagner AVP (Human Resources) - Kelly Kummerfield Director, Campus Security - Pat Patton Director, Health & Safety - Holly Hastie Consultant, Health & Safety - Kim Meyer Radiation Safety Officer - Christine Dehm Director, Production - Brian McCrady 585-4386 585-4635 585-5155 585-4655 585-4776 585-5487 337-3184 585-4419

GOVERNMENT AND OTHER AGENCY CONTACT NUMBERS
Saskatchewan Labour, OH&S Division SPILL CONTROL - Sask Environment Sask Energy Canadian Nuclear Safety Commission Thyssen/Krupp Elevator PRAXAIR 787-4496 1-800-667-7525 777-9222 1-613-995-1473 352-8608 525-5678

DUE TO PRIVACY AND SECURITY ISSUES THE COMPLETE EMERGENCY CONTACT DIRECTORY IS NOT PROVIDED ON THE WEB. THE COMPLETE DIRECTORY IS CONTAINED IN HARD COPY AND PROVIDED TO CAMPUS SECURITY, WORK CONTROL CENTRE, HEATING PLANT AND HEALTH & SAFETY.

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AUTODIALER
The Regina Qu’Appelle Health Region Emergency Communications Center, located at 2755 Avonhurst Drive, Regina, provides the Autodialer service to the University of Regina under contract. The Autodialer is a high speed notification system that the University utilizes to make EMERGENCY NOTIFICATIONS (“Emergency” defined below) to specific lists of personnel and agencies. (“Emergency”: When a present or imminent event that is caused by accident, fire, explosion, technical failure or by forces of nature and requires prompt coordination and communication of action to protect the health, safety, or welfare of people or to limit damage to property.) Access to the Autodialer is restricted to the following authorized university Units: Campus Security Communications, External Relations Health & Safety, Human Resources The Autodialer contains four separate notification groups as listed here: 1. All call list: Includes President, Vice-Presidents, Associate Vice-Presidents, Deans, Directors, Unit Heads, URSU President, Federated Colleges, Regina Research Park and their identified designates. This list will also include individual positions identified by the committee. 2. Senior Executive list: Includes President, Vice-Presidents, Associate VicePresidents, Deans, Directors, and Unit Heads and their personal assistants/secretaries. 3. Emergency Management Committee: Includes all designated members of the Emergency Management committee and the UEOC support staff. 4. Building Wardens: Includes Chief Building Wardens and Assistant Chief Building Wardens for all U of R facilities.

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ASBESTOS DISTURBANCE
INITIAL RESPONSE
• • • • • LEAVE the immediate area WARN others in the area of the situation LOCK, barricade or sign the area if possible CALL CAMPUS SECURITY: 585-4999 REMAIN near area, if possible, to warn others of the situation

CAMPUS SECURITY WILL:
• • • • OBTAIN pertinent information ALERT caller not to remain in the immediate area NOTIFY WORK CONTROL CENTRE: 4039 or AFTER HOURS Heating Plant: 4122 ATTEND the location to: o Lock doors or cordon off affected areas o Post warning signs o Provide crowd control as necessary • Establish an Incident Command Post

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • • OBTAIN pertinent information NOTIFY: o One Asbestos Disturbance Evaluator o Director, Health & Safety: 585-4776 NOTIFY AS REQUIRED: o Director, Production o Trades forepersons o Trades and mechanical personnel on call ARRANGE for special ventilation as necessary DISPATCH clean-up crew as per evaluators report

• •

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ASBESTOS DISTURBANCE
ASBESTOS DISTURBANCE EVALUATOR WILL:
• • • • • • INSPECT and evaluate asbestos incident LOCK room or cordon off area and place signs REPORT back to WORK CONTROL CENTRE OR CENTRAL HEATING PLANT with recommendations for action ARRANGE for immediate cleanup and/or removal if necessary ENSURE that room or area remains locked and cordoned off until all cleanup and repairs are complete SCHEDULE non-emergency repairs or removal that may be necessary

HEALTH & SAFETY WILL:
• • • MONITOR cleanup and removal PERFORM air tests, if necessary NOTIFY as necessary: o Sask Ministry of Advanced Education, Employment & Labour – OH&S Division 787-4496 o Sask Ministry of Environment 1-800-667-7525 WRITE a report on the incident MAKE recommendations as necessary

• •

NOTE: When an incident occurs after normal working hours, HEATING PLANT will notify the WORK CONTROL CENTRE first thing the next working day.

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BOMB THREAT / SUSPICIOUS PACKAGE
INITIAL RESPONSE
THREAT BY PHONE The Receiver of the Bomb Threat will collect as much information as possible using the Bomb Threat Report (Appendix I). THEN: • CALL CAMPUS SECURITY: 585-4999 • REPORT the incident to your Supervisor • Provide all information to Police RECEIPT OF LETTER/CARD CONTAINING BOMB THREAT • HANDLE letter/card as little as possible to protect evidence • CALL CAMPUS SECURITY: 585-4999 • NOTIFY your Supervisor immediately SUSPICIOUS PACKAGES • DO NOT move or touch the package • NOTIFY your supervisor immediately • NOTIFY CAMPUS SECURITY: 585-4999 o TELL them exactly where the package is and why you feel it is suspicious • WRITE down everything you can remember about the package, including: o time you first noticed the package o where it came from and method of delivery, if known

CAMPUS SECURITY WILL:
• OBTAIN pertinent information, including: o Who is the person reporting the bomb threat? o What does the threat say and where is it directed? o Location of the complainant and where the Emergency Response Team can meet him or her CALL 911 and provide as much information to the Regina Police Services including location of Command Post NOTIFY Director of Campus Security: 585-4655 ATTEND the location to: o Secure the building or area as necessary o Provide crowd control or evacuation as necessary o Establish an Incident Command Post Prepare a detailed, written report of incident and forward copies to: o VP (Administration) o AVP (Facilities and Planning) o Director, Health & Safety

• • •

•

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BOMB THREAT / SUSPICIOUS PACKAGE
• • • • • REPORT to Incident Command Post and manage the incident NOTIFY VP (Administration): 585-4386 NOTIFY AVP (Facilities & Planning): 585-4635 NOTIFY Director, Health & Safety: 585-4776 NOTIFY WORK CONTROL CENTRE/HEATING PLANT as necessary

VICE-PRESIDENT (ADMINISTRATION) WILL:
• Based on information provided DETERMINE whether incident is a Level 1 or 2 Emergency o LEVEL 1 EMERGENCY will be managed by the Emergency Response Team o LEVEL 2 EMERGENCY will be managed by the Emergency Response Team supported by the Emergency Management Committee (REFER to Emergency Management Plan)

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • • • OBTAIN pertinent information, including the location of threat DISPATCH Facilities Management personnel as necessary KEEP CAMPUS SECURITY informed ASSIST the Command Post as necessary

SEARCHING FOR SUSPICIOUS PACKAGES If the Incident Command Post/ Emergency Operations Centre determines the need to conduct and search for a suspicious package, the Director of Campus Security or the Director of Health & Safety will initiate a call through the University AUTO-DIALER to contact the Chief Building Wardens and advise them to have the Emergency Wardens work through their Zones having employees search their respective areas. NOTE: Persons who work in the area are best able to recognize things which are out of place, and are thus best suited to search that area. All such assistance will be fully voluntary. IF AN EXPLOSION OCCURS Refer to FIRE, FIRE ALARM and EXPLOSION SECTION

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APPENDIX I:

BOMB THREAT REPORT

Questions to ask: 1. When is the bomb going to explode? 2. Where is it right now? 3. What does it look like? 4. What will cause it to explode? Exact wording of the threat:

5. 6. 7. 8.

Did you place the bomb? Why? What is your address? What is your name?

Sex of Caller: Age: Time: Date: Caller’s Voice: … Calm … Excited … Soft … Laughter … Distinct … Lisp

… Male

… Female

Accent: Length of Call: Number at which call is received Caller ID#:

… … … … … …

Disguised Familiar Accent Angry Slow Loud

… … … … … …

Crying Slurred Raspy Clearing throat Deep breathing Cracked voice

… … … … … …

Nasal Rapid Normal Deep Stutter Ragged

If voice is familiar, who did it sound like? ______________________________________________________________________ Background Sounds: … Static … Music … Voices … Booth Other:

… … … …

Factory machinery Clear Motor PA System

… … … …

Local Street noises Animal noises House noises

… …

Long distance Office machinery

_________________________________________________________________

Threat Language: … Foul … Irrational … Taped … Well spoken (educated) … Message read by threat maker … Incoherent Remarks: __________________________________________________________________

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CHLORINE ALARM - KHS ROOM 156
INITIAL RESPONSE
• • • • If Chlorine Alarm sounds OR if there is a strong smell of chlorine, LEAVE area and WARN others in area to evacuate upwind CALL 911 – PROVIDE the Fire Department with as much information as possible including safe route to site and injuries CALL CAMPUS SECURITY: 585-4999 – PROVIDE same information as given to Fire Department REMAIN near area, if possible, to warn others of the situation

CAMPUS SECURITY WILL:
• • • • • • OBTAIN pertinent information ESTABLISH safe route to site of chlorine leak DETERMINE if injury or loss of life has occurred VERIFY 911 has been called or CALL 911 and provide all pertinent information NOTIFY WORK CONTROL CENTRE: 4039 or AFTER HOURS Heating Plant: 4122 ATTEND the location to: o Secure the building or area o Provide crowd control as necessary o Provide assistance to emergency response team o Establish an Incident Command Post upwind of the incident

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • OBTAIN pertinent information NOTIFY: o KHS Pool Operator: 585-4368 o KHS Aquatics Coordinator: 585-4365 o Director, Health & Safety: 585-4776 NOTIFY appropriate on-call trades personnel as necessary ARRANGE for special ventilation as necessary o KEEP CAMPUS SECURITY informed

• •

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CHLORINE ALARM - KHS ROOM 156
KHS STAFF TRAINED IN CHLORINE EMERGENCY RESPONSE WILL:
• • • • • • • Upon arrival at the site EVALUATE the situation for safety When there are at least two trained operators on site or one operator supported by the Regina Fire Department, TURN OFF the main chlorine cylinder valve ASSIST in evacuation and/or isolation of building as required EVALUATE situation and inform Facilities Management of additional requirements ARRANGE for ventilation of building and crawl space ARRANGE for repair of leak SCHEDULE non-emergency repairs or removal that may be necessary

HEALTH & SAFETY WILL:
• NOTIFY as required by regulations: o Sask Ministry of Advanced Education, Employment & Labour – OH&S Division 787-4496 o Sask Ministry of Environment 1-800-667-7525 ASSIST in investigation, isolation and repair of leak PREPARE a detailed written report of incident and make recommendations as necessary

• •

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ELEVATOR FAILURE TRAPPING PERSONS
INITIAL RESPONSE
PERSONS USING ELEVATOR • If trapped in an elevator you will have access to a telephone or a call button in case of any emergency • The phone will be answered by CAMPUS SECURITY or the HEATING PLANT • Provide all information as required • STAY CALM PERSONS AWARE OF AN ELEVATOR FAILURE • CALL CAMPUS SECURITY: 585-4999 • Assure trapped individuals that help is on the way • Stay to maintain communication with trapped person if possible • Direct Campus Security to the elevator site

CAMPUS SECURITY WILL:
• • • • • • OBTAIN pertinent information, including location of trapped person Establish location where caller can meet response team CALL 911 if there are injuries or medical concerns NOTIFY WORK CONTROL CENTRE/HEATING PLANT Attend the location to: o communicate with trapped person o provide assistance as necessary Provide report to the DIRECTOR, PRODUCTION

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • • • • Obtain pertinent information, including location of trapped person NOTIFY THYSSEN/KRUPP ELEVATOR: 352-8608 Dispatch Facilities Management personnel as necessary Call informant if possible to advise on response Keep CAMPUS SECURITY informed

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FIRE, FIRE ALARM AND/OR EXPLOSION
INITIAL RESPONSE
• • • • • • • • • ALERT others to the danger as you leave CLOSE the door to the area if possible PULL (RING) THE NEAREST FIRE ALARM LEAVE the building by the nearest exit DO NOT USE ELEVATORS NOTIFY 911 to report details of the emergency NOTIFY CAMPUS SECURITY: 585-4999 GO to the staging area and wait for Emergency Wardens; report details to the Wardens STAY to assist the Warden with information for the Fire Department

EMERGENCY WARDENS WILL:
• • • • INITIATE emergency evacuation procedures developed for their building CHECK, if safe to do so, their areas to ensure complete evacuation ENSURE that all evacuees move away from the building and there is an open route for arriving fire trucks MAKE SURE no one enters the building until the all clear is given by the Fire Department

CHIEF BUILDING WARDENS WILL:
• • • • • ENSURE, upon notification of fire alarm or fire emergency, that the Fire Safety Plan is implemented ENSURE that no one re-enters the building until the all clear is given by the Fire Department LIAISE with the Fire Department and Campus Security at the fire alarm panel to ensure effective communication MAINTAIN communication with Facilities Management as required Upon notification from the Fire Department that the building is safe, INFORM building occupants that they can re-enter the building

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FIRE, FIRE ALARM AND/OR EXPLOSION
CAMPUS SECURITY WILL:
• If contacted directly, OBTAIN information, including: o Nature of the emergency o Location of the emergency o Whether injuries or loss of life occurred VERIFY that 911 has been called and given full information; if not, call 911 NOTIFY WORK CONTROL CENTRE/HEATING PLANT Upon arrival at the scene ESTABLISH an INCIDENT COMMAND POST in conjunction with the Chief Building Warden and the Fire Commander ASSIST the Incident Command Post by: o Providing radio communications o Providing crowd control as necessary o Providing assistance to the emergency response team Prepare a detailed, written report of incident and forward copies to DIRECTOR, HEALTH & SAFETY and DIRECTOR, PRODUCTION

• • • •

•

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • OBTAIN pertinent information, including: o Nature of the emergency o Location of the emergency DISPATCH Facilities Management personnel as required

TRADES PERSONNEL WILL:
• • • • • STAND BY to silence and re-set alarms as directed by the Fire Department STAND BY to restore or turn off building water supply or fire sprinklers STAND BY to turn off natural gas supply to buildings STAND BY to turn off or restore electricity to buildings ADVISE Director, Production as required

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FIRE, FIRE ALARM AND/OR EXPLOSION
HEALTH & SAFETY WILL:
• NOTIFY as required by regulations: o Sask Ministry of Advanced Education, Employment & Labour – OH&S Division 787-4496 o Sask Ministry of Environment 1-800-667-7525 Assist in investigating cause of emergency

•

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APPENDIX I:

CHIEF BUILDING WARDENS

AdHum Building Heating Plant Centre for Kinesiology Classroom Building College Avenue Campus College West Day Care Centre Education Building Laboratory Building Language Institute Library Building Maintenance Building Maintenance Building (ITC) Residence Towers Riddell Centre Technology Development Facility

Neil Schroeder Duty Engineer Phil Poier Rose-Marie Bouvier Georgia Morgan Brenda Yung Leane Zborosky Denise Lindenbach Lee Aument Abdoulaye Yoh Elaine Groenendyk Yen Huynh Lauren Drake Pat Bellamy Kevin Bolen Dena McMartin

585-5093 585-4122 585-4375 585-4150 585-5801 585-5401 585-5311 585-5405 585-4769 585-5219 585-5110 585-4639 5337-2468 585-5453 585-5159 585-4703

Printing Services

Faculty of Kinesiology & Health Studies Faculty of Arts Centre for Continuing Education Residence Services Wascana Coop Day Care Faculty of Education Faculty of Science Institut français Library Facilities Management Faculty of Engineering Residence Services Student Employment Services Faculty of Engineering

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APPENDIX II:

GENERAL FIRE AND EVACUATION PROCEDURES
EVERYONE HAS RESPONSIBILITIES

Every member of the University Community has a responsibility to be prepared for emergencies

WHAT EVERYONE SHOULD KNOW:
It is your responsibility to know, before an emergency occurs: • The location of the nearest emergency escape route/fire exit • The location of the nearest fire alarm pull station • The location of the nearest fire extinguisher • The location of the staging area (evacuation assembly point) for your building • The City of Regina emergency telephone number: 911 • The University emergency telephone number: (585)-4999 • The EVACUATION PROCEDURE and FIRE PROCEDURE

WHAT EVERYONE SHOULD DO:
• • Keep hallways, stairways and fire exits clear Report blocked hallways, stairways or fire exits to WORK CONTROL CENTRE 4039 during normal working hours or to CAMPUS SECURITY 4999 at other times

• • • • • • •

EVACUATION PROCEDURE: IF THE FIRE ALARM SOUNDS:
IMMEDIATELY PROCEED TO THE NEAREST FIRE EXIT! Proceed calmly but rapidly. CLOSE DOORS as you go if you are the last person out Do not wait for more information or to ascertain the cause of the evacuation DO NOT USE ELEVATORS! Follow the instructions of the Emergency Wardens (orange vests) or Campus Security officers Go to the designated staging area (evacuation assembly point) for your building DO NOT RE-ENTER THE BUILDING until the Fire Department gives clearance

NEVER ENTER A BUILDING WHEN THE FIRE ALARM IS SOUNDING!

IF YOU DISCOVER A FIRE:
• • • • • Alert others to the danger as you leave; CLOSE THE DOOR to the room or area involved PULL THE NEAREST FIRE ALARM Leave the building, following the EVACUATION PROCEDURE As soon as you can do so safely, CALL 911 to report details of the emergency Go to the designated staging area (evacuation assembly point) for the building; tell the Emergency Wardens details of the fire. Stay in case the Fire Department has additional questions.

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APPENDIX III:

RESPONSIBILITIES OF CLASS INSTRUCTORS

The University has a responsibility to protect the health and safety of students. Anyone instructing a class, as a representative of the University, shares this responsibility and is expected to show due diligence and take all reasonable measures to maximize the safety of students.

RESPONSIBILITIES OF ALL CLASS INSTRUCTORS:
• • • • At the beginning of the semester, learn the evacuation routes from each classroom you will be teaching in and the staging area (evacuation assembly point) for the building. In the first class of the semester, call attention to the University Fire & Evacuation Procedure, the designated emergency exit route from the classroom being used, and the designated staging area for the building. Contact the Chief Building Warden of the building for more information as required. Also in the first class of the semester, request that any student who might need assistance during a building evacuation come to you and tell you what they need. This information must be reported to the Chief Building Warden, who can arrange for assistance.

IF A FIRE ALARM SOUNDS, YOU AND YOUR CLASS MUST EVACUATE THE BUILDING IMMEDIATELY.
• DO NOT USE ELEVATORS DURING AN EVACUATION. If a person with a disability cannot be evacuated through a stairway, they must be taken to a designated place of refuge until help arrives. (All inside fire escapes are designated places of refuge). Contact the Chief Building Warden of the building for further information. Direct your class to the designated staging area for the building. If any members of the class are thought to be missing, inform the Emergency Warden or Fire Department. Do not allow the class to re-enter the building until the Emergency Wardens, Campus Security, or the Fire Department give clearance.

• •

RESPONSIBILITIES OF EVENING/WEEKEND CLASS INSTRUCTORS:
• The EMERGENCY WARDENS are only available during regular working hours. Those instructing classes on evenings and weekends therefore have the following additional responsibilities: o Guide or direct students to the nearest exit, and direct them to the staging area. o Check for stragglers and students who did not/could not leave the classroom. o Assist, or coordinate the assistance of, any student who requires help to evacuate the building. Enlist the aid of other students if possible.

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HAZARDOUS CHEMICAL SPILL OR LEAK
INITIAL RESPONSE
• • • • • •

WARN others in area of spill or leak IDENTIFY spilled chemical, if safe to do so EVACUATE room or area if necessary If serious injuries have occurred, CALL 911 - direct them to the scene of the occurrence CALL CAMPUS SECURITY: 585-4999 REMAIN in or near area to warn others away and assist emergency personnel

CAMPUS SECURITY WILL:
• OBTAIN pertinent information, including: o Exact location of spill or leak o Quantity of spilled material o Identity of chemical, if known ESTABLISH location where caller can meet response team DETERMINE if injury or loss of life has occurred; if so verify 911 has been called or call 911 NOTIFY WORK CONTROL CENTRE / HEATING PLANT ATTEND the location to: o Secure the building or area o Provide crowd control as necessary o Provide assistance to emergency response team o Assist in locating and transporting of required test, protective and clean-up equipment o Establish an Incident Command Post

• • • •

WORK CONTROL CENTRE / HEATING PLANT WILL:
•

•

OBTAIN pertinent information, including: o Exact location of spill or leak o Quantity of spilled material o Identity of chemical, if known NOTIFY: o HazMat/Spill Response Team o Health & Safety: 585-4776/3184 o Faculty/Department/Unit lab manager

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HAZARDOUS CHEMICAL SPILL OR LEAK
•

•

ALERT AS NECESSARY: o Director, Production, Facilities Management o Building director or administrator o Building senior caretaker o Appropriate on-call trades personnel o Other personnel required CONTACT AS NECESSARY o Regina Fire Department: 911 o Contact Service Mechanics to arrange special ventilation as necessary o Assist in locating and transporting required test, protective and clean-up equipment o Keep Campus Security informed

HAZMAT RESPONSE TEAM WILL:
• • • • •

ARRANGE for evacuation and medical assistance of injured, if necessary EVALUATE spill IDENTIFY chemical if possible ATTEMPT to stop further spillage or leakage, if safe to do so ADVISE FACILITIES MANAGEMENT ON REQUIREMENTS FOR: o Evacuation of building o Assistance of outside agencies o Adjustments to building ventilation o Personal protective equipment o Test equipment o Clean up equipment

HEALTH & SAFETY WILL:
• • •

• •

TEST and re-evaluate spill COORDINATE or perform spill cleanup NOTIFY as necessary: o Sask Ministry of Advanced Education, Employment & Labour – OH&S Division 787-4496 o Sask Ministry of Environment 1-800-667-7525 WRITE a report on the incident MAKE recommendations as necessary

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MAJOR COMPUTER/TELEPHONE SYSTEM EMERGENCY
THIS INCLUDES: loss of University computer systems and/or telephone systems due to major fire/explosion, flood, electrical power loss or Criminal Act.

INITIAL RESPONSE
• • • During normal working hours (8:00 AM to 4:30 PM) contact the IT Support Centre (Helpdesk) at 585-4685 After hours, weekends and holidays contact Information Services on-call staff as listed in EMERGENCY CONTACT DIRECTORY In all other cases CALL CAMPUS SECURITY 585-4999

CAMPUS SECURITY WILL:
• • OBTAIN pertinent information, including: o Location of incident o Basic description of incident ATTEND the location as necessary: o Secure the area o Provide crowd control as necessary o Provide assistance to Emergency Response Team NOTIFY INFORMATION SERVICES ON-CALL STAFF listed in the EMERGENCY CONTACT DIRECTORY NOTIFY WORK CONTROL CENTRE/HEATING PLANT if necessary PROVIDE written report of incident to: o Director, Campus Security o Director, Health & Safety o AVP, Information Systems Establish an Incident Command Post as required

• • •

•

INFORMATION SERVICES WILL:
• • OBTAIN pertinent information, including: o Location of incident o Basic description of incident ATTEND the location as necessary: o Identify problems and risks o Implement procedures as laid out in IS Disaster Recovery Plan o Provide assistance to emergency response team PROVIDE written report of incident to: o Director, Health & Safety o AVP, Information Services

•

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MEDICAL EMERGENCY
INITIAL RESPONSE
• • • •

CALL 911 - Direct them to the scene of the occurrence GIVE First Aid, if you are qualified to do so, or get the help from trained Emergency Wardens and/or Campus Security CALL CAMPUS SECURITY: 585-4999 STAY with the victim

CAMPUS SECURITY WILL:
• • • • • • • OBTAIN pertinent information, including: o Location of the emergency o Type and symptoms of medical problem ESTABLISH location where caller can meet response team VERIFY that 911 has been called and given full information; if not, call 911 NOTIFY WORK CONTROL CENTRE/HEATING PLANT ATTEND THE LOCATION TO: o Provide crowd control as necessary o Provide assistance to emergency responders Establish an Incident Command Post PREPARE a written detailed report of the incident

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • • • OBTAIN pertinent information, including: o Location of the emergency o Type and symptoms of medical problem NOTIFY Chief Building Warden (Appendix I) NOTIFY Health & Safety: 585-4776 Keep CAMPUS SECURITY informed

EMERGENCY WARDENS WILL:
• DIRECT persons trained in First Aid to the location of the emergency

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MEDICAL EMERGENCY
HEALTH & SAFETY WILL:
• • • ASSIST the emergency response team NOTIFY as required by regulations: o Sask Ministry of Advanced Education, Employment & Labour – OH&S Division 787-4496 ASSIST in investigating cause of emergency

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NATURAL GAS LEAK
INITIAL RESPONSE
• • •

WARN others in the area LEAVE the immediate area CALL CAMPUS SECURITY: 585-4999

CAMPUS SECURITY WILL:
• • • • • OBTAIN pertinent information, including: o Location of leak o Apparent size of leak ESTABLISH location where caller can meet response team DETERMINE if there has been loss of life or injury - if so, CALL 911 NOTIFY WORK CONTROL CENTRE/HEATING PLANT ATTEND THE LOCATION TO: o Secure the building or area as necessary o Provide crowd control as necessary o Provide assistance to Facilities Management personnel o Establish an Incident Command Post

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • • OBTAIN pertinent information, including: o Location of leak o Apparent size of leak DISPATCH Facilities Management personnel immediately NOTIFY appropriate on-call trades personnel if required

TRADES PERSONNEL WILL:
• • • • • • DETERMINE if there is a natural gas leak DETERMINE if evacuation of the building is necessary PULL Fire Alarm to evacuate building if necessary TURN OFF natural gas supply to buildings STAND BY to turn off or restore electricity to buildings ADVISE Director, Production

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NATURAL GAS LEAK
TRADES PERSONNEL WILL AS DEEMED NECESSARY:
• Have Work Control Centre/Heating Plant: o NOTIFY Sask Energy 777-9222 o NOTIFY Fire Department 911 o NOTIFY Heating Plant 585-4122 o NOTIFY Director, Production, or designate o NOTIFY Director, Health & Safety o KEEP CAMPUS SECURITY informed

DIRECTOR, PRODUCTION WILL:
• • • ATTEND location to provide assistance and direction NOTIFY trades forepersons to attend to location if necessary PREPARE a written report of the incident

HEALTH & SAFETY WILL:
• • • ASSIST and advise Director, Production NOTIFY as required by regulations: • Sask Ministry of Advanced Education, Employment & Labour – OH&S Division 787-4496 ASSIST in investigating cause of emergency

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NEUTRON GENERATOR ALARM – RM LB 130
INITIAL RESPONSE
• •

CALL CAMPUS SECURITY: 585-4999 SPECIFY a Low Water Alarm in room LB 130 There are 2 alarm signals on the neutron generator. The response to both alarms is the same.

NOTE:

CAMPUS SECURITY WILL:
• • • • OBTAIN pertinent information, including whether one or two alarm signals were heard ALERT caller not to remain in the immediate area NOTIFY WORK CONTROL CENTRE/HEATING PLANT ATTEND THE LOCATION TO: o Block access to Lab Building on main floor north corridor (see Appendix 1) o Provide crowd control as necessary o Establish an Incident Command Post Evacuate labs

•

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • • NOTIFY First Responders Radiation Safety Officer 337-3184 o Director, Health & Safety 585-4776 o Physics Permit Holder 585-4576 IF NONE OF THE ABOVE ARE AVAILABLE, NOTIFY: o Physics Dept Lab Instructors 585-4205

FIRST RESPONDER WILL:
• • • • EVACUATE immediate area ENSURE main floor north corridor of Lab building and surrounding area is evacuated and secured Following procedures in APPENDIX II & III (found in hard copy of the manual), DETERMINE whether a shielding failure has occurred and ARRANGE to make it safe as required NOTIFY CAMPUS SECURITY of status

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NEUTRON GENERATOR ALARM – RM LB 130
RADIATION PERSONNEL WILL:
• • • • • ISOLATE and secure area as necessary If required, TRANSFER SOURCE to emergency shielding container INTERVIEW personnel involved NOTIFY as necessary o PACRS Chairperson o CNSC: 1-613-995-0479 ENSURE main floor north corridor of Lab building and surrounding area is evacuated and secured as necessary

RADIATION SAFETY OFFICER WILL:
• • WRITE a report on the incident and distribute as necessary MAKE recommendations as necessary

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POWER FAILURE (MAJOR)
INITIAL RESPONSE
• • If injuries have occurred CALL 911 and direct emergency responders to the scene of the injury CALL CAMPUS SECURITY: 585-4999

CAMPUS SECURITY WILL:
•
• • •

OBTAIN pertinent information, including: o Location and extent of power failure o If anyone is known to be trapped in an elevator DETERMINE if injury or loss if life has occurred; if so verify 911 has been called or call 911 NOTIFY WORK CONTROL CENTRE / HEATING PLANT ATTEND the location to: o Check elevators for trapped persons o Assist persons in areas without light o Keep Work Control Centre informed

WORK CONTROL CENTRE / HEATING PLANT WILL:
•

• • •

•

OBTAIN pertinent information, including: o Location and extent of power failure o If anyone is known to be trapped in an elevator NOTIFY appropriate electrical staff DISPATCH Facilities Management personnel to assist Campus Security in elevator searches, etc. as necessary As deemed necessary by Campus Security or trades personnel, NOTIFY: o Thyssen/Krupp Elevator: 352-8608 o Director, Production, Facilities Management o VP (Administration) o Fire Department KEEP Campus Security informed

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POWER FAILURE (MAJOR)
ELECTRICAL PERSONNEL WILL:
• • • • DETERMINE nature of power failure and implement required procedures (Appendix I) ESTIMATE probable length of power outage KEEP Work Control Centre/Heating Plant informed EFFECT repairs as possible

EMERGENCY WARDENS WILL:
• • CHECK elevators on their floor for trapped persons If trapped persons located, NOTIFY Work Control Centre (585-4039) and Campus Security (585-4999)

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RADIOACTIVE MATERIAL SPILL
INITIAL RESPONSE
• • • • • • • •

WARN others in area of spill If safe to do so IDENTIFY spilled isotope and chemical composition EVACUATE room or area if necessary If injuries have occurred CALL 911 – advise them of radioactive spill and direct them to the scene CALL CAMPUS SECURITY: 585-4999 NOTIFY permit holder if possible If possible, CHECK for contamination of persons, DO NOT risk becoming contaminated REMAIN in or near area to warn others away and assist emergency personnel

CAMPUS SECURITY WILL:
• • NOT ENTER AREA OF CONCERN OR ALLOW OTHERS UNLESS QUALIFIED ATTEND THE LOCATION TO: o Secure the building or area as necessary o Provide crowd control as necessary o Provide assistance to emergency response team o Establish an Incident Command Post OBTAIN pertinent information if available, including: o Exact location of spill o Name of spilled isotope or chemical composition o Name of permit holder ESTABLISH location where caller can meet emergency response team If injury or loss of life has occurred VERIFY 911 has been called or CALL 911 NOTIFY WORK CONTROL CENTRE/HEATING PLANT

•

• • •

WORK CONTROL CENTRE / HEATING PLANT WILL:
• OBTAIN pertinent information, including: o Exact location of spill o Identity of specific isotope o Name of permit

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RADIOACTIVE MATERIAL SPILL
• NOTIFY emergency response team including: o Radiation Safety Officer 337-3184 o Health & Safety 585-4776/5487 o Permit Holder o Departmental Technical Representative o Departmental Safety Representative

EMERGENCY RESPONSE TEAM WILL:
• • • • • • • • • ARRANGE for First Aid or Evacuation of injured SECURE contaminated area MINIMIZE spread of contamination CHECK persons involved for contamination DECONTAMINATE contaminated personnel CHECK for spread of contamination ESTIMATE exposures SUPERVISE clean up of spilled material and contaminated areas INTERVIEW persons involved

RADIATION SAFETY OFFICER WILL:
• • MAKE final checks for contamination NOTIFY as necessary: o PACRS o CNSC: 1-613-995-1473 o OHC Co-chairs

HEALTH & SAFETY WILL:
• WRITE a report on the incident o MAKE recommendations as necessary

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SECURITY EMERGENCY
THIS INCLUDES: break and enter, theft, assault, sexual assault, vandalism, problem patrons/disturbances, suspicious vehicles/persons/activities, and motor vehicle accidents.

INITIAL RESPONSE
• • In the case of violent crime, crime in progress or injured persons CALL 911 and provide information as required by OPERATOR, then CALL CAMPUS SECURITY: 585-4999 In all other cases CALL CAMPUS SECURITY

CAMPUS SECURITY WILL:
• • • • OBTAIN pertinent information, including: o Location of incident o Basic description of incident If injury or loss of life has occurred VERIFY 911 has been called or CALL 911 ESTABLISH location where caller can meet emergency response team ATTEND the location as necessary: o Secure the area o Provide crowd control as necessary o Provide assistance to emergency response team NOTIFY WORK CONTROL CENTRE/HEATING PLANT if necessary PROVIDE written report of incident to: o Director of Campus Security o Director, Production o Director, Health & Safety Establish an Incident Command Post

• •

•

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SEVERE WEATHER WARNING
INITIAL RESPONSE
• If you see a Tornado, high winds, severe rain or other dangerous weather approaching the campus, NOTIFY CAMPUS SECURITY: 585-4999

WEATHER RADIO ALARMS
The University of Regina has placed emergency weather radios at the following areas: • Heating Plant • Campus Security • Health & Safety, HR The purpose of these radios is to give early weather warning as provided by Environment Canada Weather Office.

HEATING PLANT WILL:
• • MONITOR the weather radio at appropriate intervals for information updates Upon notice of any major weather system that could affect operations at the University, NOTIFY: o AVP (Facilities & Planning) o Director, Campus Security

AVP (FACILITIES AND PLANNING) WILL:
• In consultation with Director of Campus Security, EVALUATE the threat and if required: o NOTIFY University President with recommendation for University Closure (refer to Emergency Closure Policy #10.40) o NOTIFY WORK CONTROL CENTRE o NOTIFY VP (Administration) o NOTIFY VP (External Relations)

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SEVERE WEATHER WARNING
DIRECTOR OF CAMPUS SECURITY WILL:
• • Consult with AVP (Facilities & Planning) to EVALUATE threat and advise on recommendation for University Closure. If necessary: o NOTIFY VP (Administration) and if required recommend Level II emergency response o NOTIFY Director, Health & Safety ARRANGE for necessary action to protect persons and property

•

WORK CONTROL CENTRE WILL:
• • • • NOTIFY all Facilities Management staff by radio of weather conditions DISPATCH Facilities Management staff to: o Secure University equipment or property at risk o Warn or assist persons at risk NOTIFY Director, Production KEEP Campus Security informed

CAMPUS SECURITY WILL:
• • • • NOTIFY Director, Campus Security If the warning did not originate at the Heating Plant, NOTIFY Heating Plant WARN or assist persons at risk KEEP Work Control Centre informed

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SMOKE, FUMES AND ODOURS
INITIAL RESPONSE
• • • • WARN others in area LEAVE the immediate area, if necessary If injuries have occurred, CALL 911 – DIRECT them to the location of those needing assistance CALL CAMPUS SECURITY: 585-4999

CAMPUS SECURITY WILL:
• OBTAIN pertinent information including: o Location of smoke/fumes o Apparent quantity of smoke/fumes o Source of smoke/fumes, if known NOTIFY WORK CONTROL CENTRE/HEATING PLANT ESTABLISH location where caller can meet response team If injury or loss of life has occurred, VERIFY 911 has been called or CALL 911 ATTEND the location as necessary to: o Secure the building or area o Provide crowd control o Provide assistance to Facilities Management personnel

• • • •

WORK CONTROL CENTRE / HEATING PLANT WILL:
• OBTAIN pertinent information including: o Location of smoke/fumes o Apparent quantity of smoke/fumes o Source of smoke/fumes, if known DISPATCH Facilities Management personnel immediately As judged necessary by trades personnel: o NOTIFY Fire Department: 911 o NOTIFY Heating Plant: 4122 o NOTIFY Director, Production, or Designate o NOTIFY Director, Health & Safety o KEEP Campus Security informed

• •

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SMOKE, FUMES AND ODOURS
TRADES PERSONNEL WILL:
• • • • DETERMINE the cause of the smoke/fumes DETERMINE if evacuation is necessary and if so PULL fire alarm to evacuate building REPAIR systems causing smoke/fumes if it is possible and safe to do so ADVISE Director, Production

DIRECTOR, PRODUCTION WILL:
• • • NOTIFY trades forepersons to attend location if necessary ATTEND location to provide assistance and direction to emergency response team if necessary PROVIDE the AVP (Facilities and Planning) with a report on damage and the cause of the smoke/fumes if known

DIRECTOR, HEALTH & SAFETY WILL:
• • • • NOTIFY all Facilities Management staff by radio of weather conditions DISPATCH Facilities Management staff to: o Secure University equipment or property at risk o Warn or assist persons at risk NOTIFY Director, Production KEEP Campus Security informed

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STRUCTURAL FAILURE (MAJOR)
INITIAL RESPONSE
• • • • PULL fire alarm EXIT building If persons are injured or trapped, CALL 911 and provide all information DO NOT ENTER building until told to do so by authorized personnel

CAMPUS SECURITY WILL:
• • • • OBTAIN pertinent information including: o Nature and extent of the emergency o Location of the emergency DETERMINE if injury or loss if life has occurred; if so verify 911 has been called or call 911 NOTIFY Work Control Centre/Heating Plant Upon arrival at the scene: o Secure the building or area o Provide crowd control as necessary o Provide assistance to emergency response team o Establish an Incident Command Post

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • • • • • • OBTAIN pertinent information including: o Location of structural failure o Cause of failure, if known DISPATCH Facilities Management personnel immediately As required NOTIFY 911 and provide all information NOTIFY appropriate on-call trades personnel NOTIFY Director, Production NOTIFY Director, Health & Safety KEEP Campus Security informed

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STRUCTURAL FAILURE (MAJOR)
DIRECTOR, PRODUCTION WILL:
• • • • ALERT trades forepersons to attend location ATTEND location to provide assistance and direction to Emergency Response Team Provide AVP (Facilities & Planning) with Damage Report and cause of the structural failure, if known Prepare a detailed written report of incident and distribute as necessary

TRADES PERSONNEL WILL:
• • • • STAND BY to turn off or restore building water supply or fire suppression system STAND BY to turn off or restore natural gas supply to buildings STAND BY to turn off or restore electricity to buildings ADVISE the Director, Production

HEALTH & SAFETY WILL:
• • • ASSIST and advise Director, Production NOTIFY if required: o Sask Ministry of Advanced Education, Employment & Labour – OH&S Division 787-4496 ASSIST in investigating cause of incident

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PILOT PLANT AMINE LEAK AND/OR CARBON MONOXIDE ALARM EMERGENCY SHUTDOWN PROCEDURE
GG 110 (ITC/GGTC) INITIAL RESPONSE
• • • • • • WARN OTHERS in the area to evacuate adjacent rooms: GG 110.7, GG 112, South and North stairwell, GG215, GG216, and offices on second floor LEAVE the area using the nearest exit CALL CAMPUS SECURITY: 585-4999 If injuries have occurred, CALL 911 and provide all relevant information CONTACT ITC Emergency Response Personnel (See Emergency Contact Directory) DO NOT ENTER evacuated labs. Assume that potential amine vapours exist

DELTAV CONTROL SYSTEM WILL:
• Automatically shut down process equipment in the event of low amine liquid level

PILOT PLANT OPERATOR WILL:
• Manually depress emergency shutdown switch located on all monitoring screens

BEMS SYSTEM WILL:
• • • • • Annunciate local alarm in the Maintenance Building in the BEMS Control Room Activate audible alarm and strobe in pilot plant area Open trap primer on amine drain line to dilute amine going to drain Automatically dial Campus Security (4999) Open outside louvers and ramp up exhaust fan to 100%

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PILOT PLANT AMINE LEAK AND/OR CARBON MONOXIDE ALARM EMERGENCY SHUTDOWN PROCEDURE
GG 110 (ITC/GGTC) CAMPUS SECURITY WILL:
• • • OBTAIN pertinent information NOTIFY and locate ITC Emergency Response Personnel (See Emergency Contact Directory) ATTEND the location to, as necessary: o Secure the building or area o Provide crowd control o Provide assistance to Emergency Response Team Establish an Incident Command Post

•

WORK CONTROL CENTRE / HEATING PLANT WILL:
• At the request of ITC Emergency Response Personnel: o OBTAIN pertinent information o ARRANGE for special ventilation as necessary o ASSIST in locating and transporting required testing or protective equipment

ITC EMERGENCY RESPONSE PERSONNEL WILL:
• • • • • • • PROVIDE Emergency Rescue if possible and safe to do so ASSIST in evacuation, isolation and securing of area as required EVALUATE the situation with the use of appropriate testing equipment, procedures and personal protective equipment If no amine leak or elevated CO levels are detected and it is safe to do so, TURN OFF alarm and give all clear KEEP Campus Security and Facilities Management informed ARRANGE for repairs if required ASSIST with the incident investigation including completion of Incident Report Form to determine cause of alarm. Provide Incident Report to Health & Safety.

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PILOT PLANT EXHAUST FAN FAILURE ALARM EMERGENCY SHUTDOWN PROCEDURE
GG 110 (ITC/GGTC) INITIAL RESPONSE TO ALARM
If Pilot Plant activities are operating: • WARN OTHERS in the area to evacuate adjacent rooms: GG 110.7, GG 112, South and North stairwell, GG215, GG216, and offices on second floor • LEAVE the area using the nearest exit • CALL CAMPUS SECURITY: 585-4999 (BEMS emergency alarm system will automatically dial Campus Security and warn them of the emergency) • If persons injured CALL 911 and provide all relevant information • CONTACT ITC Emergency Response Personnel (see Emergency Contact Directory) • DO NOT ENTER evacuated labs. Assume that potential amine vapours exist.

PILOT PLANT OPERATOR WILL:
• • If the plant is operating, the operator will manually depress emergency shutdown switch located on all monitoring screens Open large south door for ventilation

CAMPUS SECURITY WILL:
• • • OBTAIN pertinent information NOTIFY and locate ITC Emergency Response Personnel (see Emergency Contact Directory) ATTEND the location to, as necessary: o Secure the building or area o Provide crowd control o Provide assistance to Emergency Response Team Establish an Incident Command Post

•

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PILOT PLANT EXHAUST FAN FAILURE ALARM EMERGENCY SHUTDOWN PROCEDURE
GG 110 (ITC/GGTC) WORK CONTROL CENTRE / HEATING PLANT WILL:
• At the request of ITC Emergency Response Personnel: o OBTAIN pertinent information o ARRANGE for special ventilation as necessary o ASSIST in locating and transporting required testing or protective equipment

ITC EMERGENCY RESPONSE PERSONNEL WILL:
• • • • • • PROVIDE Emergency Rescue if possible and safe to do so ASSIST in evacuation, isolation and securing of area as required EVALUATE the situation with the use of appropriate testing equipment, procedures and personal protective equipment KEEP Campus Security and Facilities Management informed ARRANGE for repairs if required ASSIST with the incident investigation including completion of Incident Report Form to determine cause of alarm. Provide Incident Report to Health & Safety.

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NMR LAB LOW OXYGEN ALARM
GG 112.1 (ITC/GGTC) INITIAL RESPONSE
• • • • • • WARN OTHERS in the area to evacuate adjacent rooms: GG112, GG112.3, GG112.4 and North stairwell LEAVE the area CALL CAMPUS SECURITY: 585-4999 If persons injured CALL 911 and provide all relevant information CONTACT ITC Emergency Response Personnel (see Emergency Contact Directory) DO NOT ENTER evacuated labs or the North Stairwell. Assume conditions of low oxygen exist

CAMPUS SECURITY WILL:
• • • OBTAIN pertinent information NOTIFY and locate ITC Emergency Response Personnel ATTEND the location to, as necessary: o Secure the building or area o Provide crowd control o Provide assistance to Emergency Response Team Establish an Incident Command Post

•

WORK CONTROL CENTRE / HEATING PLANT WILL:
• At the request of ITC Emergency Response Personnel: o OBTAIN pertinent information o ARRANGE for special ventilation as necessary o ASSIST in locating and transporting required testing or protective equipment

ITC EMERGENCY RESPONSE PERSONNEL WILL:
• • PROVIDE Emergency Rescue if possible and safe to do so ASSIST in evacuation, isolation and securing of area as required

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NMR LAB LOW OXYGEN ALARM
GG 112.1 (ITC/GGTC)
• In accordance with procedures: o EVALUATE the situation with the use of appropriate testing equipment, procedures and personal protective equipment o If no quench observed and environment tests safe, TURN OFF alarm and give all clear o If quench appears to have occurred or environment does not test safe: ƒ MAINTAIN evacuation of area ƒ INFORM Facilities Management of any additional requirements needed to restore a safe atmosphere or environment to the area ƒ CONTINUE to monitor and evaluate environment to determine whether a safe environment has been restored to the area KEEP Campus Security and Facilities Management informed ARRANGE for repairs if required ASSIST with the incident investigation including completion of Incident Report Form to determine cause of alarm or quench. Provide Incident Report to Health & Safety.

• • •

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Appendix I:

Emergency Response Procedures

Assume a low oxygen atmosphere exists when approaching. Do not approach a potentially low oxygen atmosphere alone or without a toxic gas monitor. Only ITC emergency personnel with gas monitor and NMR training may investigate a low oxygen alarm. Do not approach the potentially low oxygen atmosphere if feeling unwell or unsafe. Ensure a second responder remains outside the potentially low oxygen toxic area but within view. If a second responder is not available consider having the Regina Fire Department attend to the scene.

WITH ANY INDICATION OF A MAGNET QUENCH, CALL VARIAN IMMEDIATELY: 1-800-356-4437 Quote instrument serial number: S011790

1. Make sure you have: a) ITX personal gas monitor capable of measuring oxygen (available from GG313). b) Second qualified responder. 2. Ensure gas monitor is operating properly. 3. Ensure personnel are away from the south and west doors leading into GG112, as well as the north entrance to GG112.1 and the north stairwell. 4. Open the south door to GG112 and carefully enter GG112. Slowly approach the NMR lab while monitoring oxygen levels. 5. If the oxygen level falls below 19.5% in GG112 (or you feel unwell in any way), leave the lab immediately and close the door. This signifies a release of helium and/or nitrogen gas from the NMR magnet, which displaces the oxygen. a) The ventilation system in GG112.1 will remove the helium and/or nitrogen gas, but sufficient time must be allotted for this. b) Immediately verify that all entrances to GG112 and GG112.1 are closed.

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c) Post signs and barriers at all entrances to GG112, GG112.1 and the north stairwell to indicate there has been an NMR magnet quench, and that these areas are oxygen deficient and cannot be entered until further notice. Follow steps 1-5 as well when approaching the north stairwell. d) For the next hour, check these entrances frequently to ensure barriers have not been crossed. e) When an hour has passed, repeat steps 1-5. If oxygen levels are still unsafe, check again in another hour. f) When oxygen levels are safe in GG112 and the north stairwell, proceed to step 6.

6. If oxygen levels are safe in GG112 and the north stairwell, approach the south door to GG112.1 and look into the lab. If oxygen levels are safe but there are visible signs of a magnet quench (venting from the magnet, fog and condensation around the magnet and other equipment), do not enter the lab. Return to step 5. Do not attempt to enter GG112.1 until at least an hour after the magnet stops venting. If there are no signs of a quench, proceed to step 7. 7. If the amount of time specified in step 6 has passed, or there are no signs of a magnet quench, slowly enter GG112.1 while monitoring oxygen levels. a) If oxygen falls below 19.5% in GG112.1, return to step 5. b) If there was a quench but oxygen levels are safe in GG112.1, silence the alarm and survey the room to ensure all conditions are safe according to Varian’s advice. c) If oxygen levels are safe and there was no quench, the oxygen alarm was false. Silence the alarm and contact work control to arrange for recalibration or repair. Ensure the NMR lab is not used until the oxygen alarm is functioning properly. 8. When the alarm has stopped and conditions are safe, remove all signs and barricades and return the gas monitor to GG313.

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PILOT PLANT AMINE HIGH TEMPERATURE ALARM EMERGENCY SHUTDOWN PROCEDURE
GG 110 (ITC/GGTC) INITIAL RESPONSE TO ALARM
• • • • • • WARN OTHERS in the area to evacuate adjacent rooms: GG 110.7, GG 112, South and North stairwell, GG215, GG216, and offices on second floor LEAVE the area using the nearest exit CALL CAMPUS SECURITY: 585-4999 (BEMS system will automatically dial Campus Security and warn them of the emergency) If persons injured CALL 911 and provide all relevant information CONTACT ITC Emergency Response Personnel (see Emergency Contact Directory) DO NOT ENTER evacuated labs. Assume that potential amine vapours exist.

PILOT PLANT OPERATOR WILL:
• Manually depress emergency shutdown switch located on all monitoring screens.

CAMPUS SECURITY WILL:
• • • • OBTAIN pertinent information CONTACT Fire Department NOTIFY and locate ITC Emergency Response Personnel (see Emergency Contact Directory) ATTEND the location to, as necessary: o Secure the building or area o Provide crowd control o Provide assistance to Emergency Response Team Establish an Incident Command Post

•

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PILOT PLANT AMINE HIGH TEMPERATURE ALARM EMERGENCY SHUTDOWN PROCEDURE
GG 110 (ITC/GGTC) WORK CONTROL CENTRE / HEATING PLANT WILL:
• At the request of ITC Emergency Response Personnel: o OBTAIN pertinent information o ARRANGE for special ventilation as necessary o ASSIST in locating and transporting required testing or protective equipment

ITC EMERGENCY RESPONSE PERSONNEL WILL:
• • • • • • • PROVIDE Emergency Rescue if possible and safe to do so ASSIST in evacuation, isolation and securing of area as required EVALUATE the situation with the use of appropriate testing equipment, procedures and personal protective equipment If no high temperature exists and environment tests are safe, TURN OFF alarm and give all clear KEEP Campus Security and Facilities Management informed ARRANGE for repairs if required ASSIST with the incident investigation including completion of Incident Report Form to determine cause of alarm or quench. Provide Incident Report to Health & Safety.

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TOXIC GAS ALARM
MAINTENANCE (ITC/GGTC ROOM MT 313) INITIAL RESPONSE
• • • • • • • WARN OTHERS in the area LEAVE the area PULL fire alarm EXIT building and CALL 911 – Direct them to the location and provide detailed information as available CALL CAMPUS SECURITY: 585-4999 CONTACT ITC Emergency Response Personnel (See Contact Section) DO NOT ENTER the potentially hazardous area. Assume the presence of Toxic Gases

CAMPUS SECURITY WILL:
• • • • • OBTAIN pertinent information CONFIRM 911 has been called or CALL 911 NOTIFY and locate ITC Emergency Response Personnel NOTIFY WORK CONTROL CENTRE/HEATING PLANT ATTEND the location as necessary: o Secure the building or area o Provide crowd control o Provide assistance to Emergency Response Team o Establish an Incident Command Post

WORK CONTROL CENTRE / HEATING PLANT WILL:
• • OBTAIN pertinent information NOTIFY: o GGTC Emergency personnel o Health & Safety, HR o Service Mechanics, PE 009 o MT Building Caretaker o Appropriate on-call trades personnel o Other Facilities Management personnel as required SURVEY all maintenance personnel by radio

•

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TOXIC GAS ALARM
MAINTENANCE (ITC/GGTC ROOM MT 313)
• • • ARRANGE for special ventilation and shutoff of ignition sources as necessary ASSIST in locating and transporting required testing or protective equipment KEEP Campus Security informed

ITC EMERGENCY RESPONSE PERSONNEL WILL:
• • • • • • • • PROVIDE Emergency Rescue if possible and safe to do so SHUT OFF equipment/source of leak if possible and safe to do so ASSIST in evacuation, isolation and securing of building as required EVALUATE situation and inform Facilities Management of additional requirements REQUEST additional ventilation of building and crawl space as necessary ADVISE and direct the use of testing and protective equipment ARRANGE for repairs ASSIST with the incident investigation including completion of Incident Report Form

HEALTH & SAFETY WILL:
• NOTIFY if required: o Sask Ministry of Advanced Education, Employment & Labour – OH&S Division 787-4496 o Sask Ministry of Environment 1-800-667-7525 ASSIST in investigating cause of incident and recommend corrective action PREPARE a written report of incident and make recommendations for corrective action

• •

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