Executive Assistant/ Administrative Assistant with 31 years experience looking for a Executive position.
M a r i a B l u m _M A R I A B L U M_ 22 BELMONT AVE. BELLEVILLE NJ 07109 973-302-4353 Cell: 973-668-2823 productive and versatile professional seeking an ADMINISTRATIVE ASSISTANT position. Able to work efficiently in a demanding environment, with an astute memory, and the ability to learn very quickly. A major strength is the ability to perform various tasks with a high degree of accuracy and speed. Was chosen as 1 of 4 personnel, in a facility consisting of 400 employees, to perform more than 10 individual jobs at above-average performance levels for a Fortune 500 Company. COMPUTER SKILLS: Microsoft Office: Word, Excel, Access, PowerPoint, Outlook, E-Z Web, Microsoft Project, FROST, Windchill, Cliqbook, Concur, Visio .Typing speed of 70-80 w.p.m. EMPLOYMENT HISTORY ITT CORPORATION, CLIFTON, NJ JANUARY 22, 2007 a" _EXECUTIVE ASSISTANT _ * Supported the Vice President of Business Integration * Supported Senior Program Managers and Finance personnel * Maintained Sales and Order Worksheets in FROST System * Attended monthly Sales and OI meetings to record sales rationale * Maintained and logged bi-monthly Financial aged receivable reports. * Scheduled meetings * Prepared, edited and produced PowerPoint presentations * Maintained, tracked and charted weekly spending forecasts * Produced expense reports for V.P., Program Managers and direct reports to the V.P. *
Arranged travel * Produced and maintained labor adjustment requests * Assisted other Program Managers when needed * Ordered kitchen items, stationary items and maintained the coffee supply area ROCHE LABORATORIES, INC., Nutley, NJ 1999-2006 _EXECUTIVE ASSISTANT _- ONCOLOGY MARKETING TEAM Which were: The Executive Brand Director, Product Director and Product Promotion Mangers whom reported to the Executive Brand Director. * Maintained calendars, Coordinated travel arrangements, and produced Expense Reports for all 3 principles * Created and updated yearly convention sheets for both internal and external personnel * Coordinated mailing of FRO binder updates to the Oncology field force * Consolidated and maintained speaker spreadsheets for Xeloda * Coordinated mailing of audio tapes to the field force on a monthly basis * Produced and managed several spreadsheet databases for the Oncology Team as well as the field which serve as useful guides for mailings which contributed to the marketing success of Xeloda. * Was a key contact_ to_ the pharmacies and wholesalers in regards to order fulfillment during FUDR and Vesanoid shortage crisis. * Updated, and maintained the Oncology, Xelodaa*,& Kyrilasa* individual intranet sites. Managed and distribute yearly Xeloda sample forms to all field personnel * Maintained, typed and tracked Independent Education Grants for the Xeloda Product Team for 5 years before they moved to the Medical Affairs department.
* Provided back up in the absence of other Administrative Assistants within the Oncology Department. KEYSKILLS LEARNING, INC. Clifton, NJ 1998-1999 _INSTRUCTOR_ * Tutoring students in various software applications which include: Word, Excel, Powerpoint and Access. Windows 3.1 version, Windows 95, and Office 97. (Part Time) DELUXE FINANCIAL SERVICES, INC., West Caldwell, NJ 1980-1998 _PLANT UTILITY - _Liaison between Production Manager and production personnel. * Directed work activities in the absence of department managers. * Completed special projects to contribute to facility efficiency. * Maintained production reports. Assisted in directing workflow to ensure that productivity and accuracy standards were met. * Filled in for absent personnel to contribute to production efficiency. * Assisted in maintaining a smooth work flow. * Trained new employees. * Composed training manuals. * Proofread computer printouts for quality and accuracy of copy. * Corrected final drafts in Edit department. * Analyzed and processed bank supply items. * Packaged and shipped First Class, Fed-Ex, and U.P.S. parcels. *
Operated a Horizon collating machine * Operated an A.B. Dick printing press. EDUCATION KEY SKILLS LEARNING, INC., Clifton, NJ _INFORMATION PROCESSING CERTIFICATE - _1998 PASSAIC VALLEY HIGH SCHOOL, Little Falls, NJ _DIPLOMA - __1979_ _AWARDS RECEIVED: EMPLOYEE OF THE MONTH, __DELUXE FINANCIAL SERVICES_ _ __COMMUNICATION SYSTEMS EXCELLENCE AWARD __ I TT CORPORATION _