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How to Use Dropbox

Published on February 2017 | Categories: Documents | Downloads: 4 | Comments: 0
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HOW TO USE DROPBOX
By: Nina Lauren Mendoza
A Basic Tutorial
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What is Dropbox?
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Wonder where to put your files?
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Where you can easily access
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Anytime
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Anywhere
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Where you can also easily share them
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Where you can store it safely, too?
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Wonder no more
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Because
DROPBOX
is here
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It is a file-sharing
and synchronising
service
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Where files
are secure,
easy to access
and share
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Cool?
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ABSOLUTELY!
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Now, let’s
learn some
basic stuff
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Open any browser
in your computer
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In the web address,
type dropbox.com
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Click Enter on your
keyboard
Click on Download
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Wait for .exe file
download to finish
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Once done, click on the
DropboxInstaller.exe

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Click Run on this pop-up
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Now, it’s downloading...
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After installation,
this screen will pop-up

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Click on Sign Up
to register
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As a new user,
enter your details here

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Click on Terms
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Read the Dropbox Terms of Service
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Then, click on
I agree to the Terms
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And click on Sign Up
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After signing up, you can click here
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To open your Dropbox folder
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Where you can drag into
or save your files
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You can also click
on Advance Settings
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On Advance Settings, you can
select where to save files
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Click on the dropdown menu
and choose Other
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Select the folder/location where
you want to save files
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And click Ok
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You will go back to
the Advance Settings window
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If you click on Change Settings
under Selective Sync
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Choose what folders you want
to sync to the computer
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Once done,
click on Update
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You will see the Dropbox icon
on your taskbar
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If you click on the Dropbox icon
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This window will pop-up
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This shows sync status
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Up to date
means your files
are synchronized
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Another example
of sync status
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To open your dropbox folder,
click here
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To go to Dropbox website,
click here
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For more options,
click the gear icon

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You will see this
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This shows how much space
used out of 2GB free
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If you would like to get more
space, click here
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This page will open
in your browser
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Choose amount of space
and type of billing
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Let’s say you’re getting
100GB of space
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And like to pay yearly
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Scroll down
and enter your payment details
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Once done,
click on Upgrade to Pro
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Review details
and continue with the payment
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Going back to the gear icon
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If you would like to pause syncing,
click here
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To customize your dropbox more,
click on Preferences
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Here are your options under
General tab
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You can check/uncheck these options
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Under the Account tab
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You can assign/move the location
of your Dropbox folder
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You can also select what
files/folder to sync here
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And you can unlink
an account here
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Under Imports tab
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You can change Auto Play Settings
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Or enable your camera
to automatically upload photos/videos
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Or share screenshots
using Dropbox
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To view your screenshots,
Click on Dropbox Folder
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Click on Screenshots
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Voila! There are your
screenshots ;)
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Under Bandwidth tab
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You can set limits to your
download and upload rate
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Or enable/disable LAN sync
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And on Proxies tab
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Here, you can customize
your proxy settings
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REMEMBER: Always click on Apply
every time you make changes
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And click on Ok
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As the need may arise,
click on Help
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You can also click
on Help Center here
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If you click on Exit Dropbox,

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Dropbox icon will be removed
from the taskbar
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To add it back to taskbar, go to Start
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Click on All Programs > Dropbox
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And the Dropbox icon
will be on your taskbar again
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SYNCED
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If this appears on system
tray/menu bar,
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Dropbox is fully synced
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When this appears on a
file or folder,
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Dropbox has finished
syncing the latest
changes made
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SYNC IN
PROGRESS
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When this appears on
system tray/menu bar,
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Dropbox is syncing
with files
downloading/uploading
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When this appears on the
Dropbox icon,
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It will show an
estimate how long
syncing will take
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A FOLDER
ISN’T
SYNCING
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May appear when using
the Selective Sync option
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Indicating that a folder is
not being synced
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SYNC NOT
HAPPENING
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Dropbox is unable
to sync
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When Dropbox Storage
is full (e.g. 2GB)
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If your hard drive is full,
can’t download
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No internet connection
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Other internet
connection problems
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To sync files between all your
computers and other devices,
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Install Dropbox application
to all your devices
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Sign in using the same login
on all devices
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Adding files to your
Dropbox folder
automatically sync files
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No buttons
to click
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No further
settings
required
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Dropbox folder make
sure files are the same
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No matter
where
you
access
them
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Open any browser
in your computer
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In the web address,
type dropbox.com
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Sign in using your login details
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This is your Home page
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Let’s look at these icons
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To upload a new file, click here
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Click on Choose Files
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Locate the file you want to upload
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Click Open
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Status of your upload
will be shown
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If you want to add more
files, click here
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Once you’re finished,
click on Done
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To create a new folder, click here
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Type the folder name and
hit Enter from your keyboard
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Let’s name it “New folder”
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You can drag
a file
to any folder
you want
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How?

Select the file
and drag it the chosen folder
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See?

There’s “Moved 1 item to
New Folder”
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To Undo, click here
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Or simply, press Ctrl + Z
on your keyboard
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Undo complete!
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You can also share a folder by
clicking here
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To verify your email address,
click on Send email
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Click on Done
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Login to your email account
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Click on this message
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Click on account page
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Choose any (based on your need)
and click Next
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Type the name of the folder
and click Next
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Here, you can allow members to
invite others
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Uncheck if you do not allow
others to invite
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Click on “Import Contacts”
from your email account
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Select your email provider
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Then, click on Accept
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Or you can simply put
an email address
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Type in your
message
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Click on Share Folder
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In Dropbox,
you can also see
files you deleted
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Click here
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And will show you the list
of files you deleted
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You have an option to restore
or permanently delete
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You can choose more
than 1 file/folder
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Hold Ctrl from your keyboard and
select the files/folders
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Click on either restore or
permanently delete
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Search
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Type in the keyword you
want to look for here
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Dropbox will search for it
and will give results
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Now, let’s look at these icons
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FILES
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This will show you the
files/folders in your
Dropbox
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Which you can share,
download, delete, rename
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You can also move files and
create album
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Photos
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Photos/videos uploaded
to Dropbox appears here
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Click here to see the Sharing page
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This page is where you can
manage files you’re sharing
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If you click on Options
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You will see this and can
make necessary changes
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Click here for Links Page
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Here, you can create a link
to a file/folder
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Which you can also
send/share to anyone
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Lastly, we have Events
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Here, you will see the
logs/activities in your Dropbox
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You can choose to see
All or by folder
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Or choose a specific date to show
activities made
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To manage your account
and settings, click here
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HERE,
YOU CAN
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Upload an
account photo
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Change your
email address
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Update your
language
preference
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Manage your
Dropbox
Settings
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Know how
much space
you still have
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Option to
upgrade your
account
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Know more
about earning
more space
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Connecting
other accounts
(like Facebook)
to Dropbox
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Manage
devices and
Apps linked to
your Dropbox
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And delete
your dropbox
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But why would
you want to do
that?
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Dropbox is an
amazing tool
you can use
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To back up
your files,
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Access them
anywhere,
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Share them
with your
loved ones &
friends
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And do it all
for free!
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So,
what
are
you
waiting
for?
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Download and
install
DROPBOX
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NOW!
;)
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Experience a
life-changing
moment
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And
enjoy
life!
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For more
tutorials
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And tips on how
to become a
Virtual Assistant
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You may visit
my blog at
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beagreatvirtualassistant.wordpress.com
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And let me
know what you
think
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Copyright 2014 beagreatvirtualassistant.wordpress.com 221
Photo Credits
• http://www.techradar.com/news/internet/essential-tips-for-every-dropbox-user-679020
• https://www.dropbox.com/login?cont=https%3A%2F%2Fwww.dropbox.com%2Fhome%2
3!%2Fhome%2FPoppydreamzFreebies
• http://goideaz.com/make-dropbox-useful/
• https://www.dropbox.com/about
• http://ebalaskas.gr/blog/2010/07/09/the-return-of-enter-key/
• http://www.brownandoliver.co.uk/dropbox
• http://www.toptrix.net/2012/08/two-step-verification-dropbox.html
• http://www.toptrix.net/2012/08/two-step-verification-dropbox.html
• http://www.lucianobello.com.ar/
• http://meetingproblog.blogspot.com/2012/07/wonder-wednesdays.html
• https://www.iconfinder.com/icons/67536/256_cool_dropbox_icon
• http://blog.hostbaby.com/wp-content/uploads/2010/01/browsers.jpg
• http://www.smoothprinterservice.com/dropbox-and-icloud-vs-usb/
• http://techlozenge.com/articles/052010/Dropbox.php
• http://mentalfloss.com/article/54382/american-dialect-societys-word-year-because
• http://pureinfotech.com/2010/06/24/common-control-ctrl-key-windows-shortcuts/
• http://www.search-best-cartoon.com/cartoon-turtle-page-2.html
• http://conversation.which.co.uk/money/the-convo-top-ten-%E2%80%93-the-end-of-an-
era/
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