Minutes of Meeting 08062010
Content
MEETING MINUTES
Date of Meeting: 08/06/2010 Minutes prepared By: Suzanne Kruger 1. Purpose of Meeting The purpose of the meeting is to: • Resolve old outstanding queries • To discuss the over trading of clients General 2. Attendance at the Meeting Name Depart./Division Nic Shoonbee Group Credit Manager Mervin Wilkinson Financial Director Wendy Curtis Credit Manager Suzanne Kruger Senior Credit Controller Location: Charge time to: Boardroom 10:30-13:00
E-Mail [email protected] [email protected] [email protected] [email protected]
Phone 011-699 011-699 011-699 011-699
3500 3500 3500 3500
3. Meeting Agenda • Clients with DEBIT amounts outstanding in 90 Days and over (Ferreiras North riding, Ferreiras Cape Town, Ferreiras Bloemfontein, Ferreiras Pretoria & Ferreiras Durban). • All accounts in 90 Days and older are on Hold and clients who have not made pmt for amnts in 60 Days will be placed on Hold by the 10/03/2010 if not paid, unless otherwise authorised. • Go through Accounts handed over for legal action. 4. Action Items Client Actions Ageing Actions by:
Proprietor Iliad Africa Trading (Pty) Ltd Reg No. 1997/010059/07 Directors: E Beneke, NP Goosen North Riding Hans Strijdom Drive North Riding PO Box 49 Honeydew 2040 South Africa Tel +27 11 699 3500 Fax +27 11 699 3506 [email protected] Cape Town C/O Paarden Eiland & Neptune Road Paarden Eiland PO Box 607 Paarden Eiland 7420 South Africa Tel +27 21 510 5555 Fax +27 21 510 5666 [email protected] Durban 892 Umgeni Road Lionmatch Park Durban 4001 PO Box 2141 Durban 4000 South Africa Tel +27 31 303 8400 Fax +27 31 303 8576 [email protected] Bloemfontein Shop 8 Heuwelsig Street Heuwelsig Bloemfontein 9300 PO Box 43245 Heuwelsig 9332 South Africa Tel +27 51 436 5284 Fax +27 51 436 5285 [email protected] Montana West End Lifestyle Centre Cnr Zambezi Dr & Veronica St PO Box 3309 Montanapark 0159 South Africa Tel +27 87 754 0500 Fax +27 12 543 2470 [email protected]
Ferreiras North Riding Collector: S.Kruger Design Construction FNB Infrastructure NFG Development Shoprite Checkers Van Riel Developers
Will pay asap, report to CGIC Submitted 1,4 Mil by 17/05 Send Sec 129, report to CGIC by 25/06 New statement electronically submitted Strong arm for payment
90 90 90 90 60
S.K S.K S.K S.K S.K
Collector: Bronwyn Carter ZZ Ferreiras Design Studio Mervin/Wendy to write off 103 Complaints Acc Stop account immediately Transfer FNB to FNB Complaints account Refund and re-invoice at R0.00 Complaint-apparent cleaning problem Stop account immediately Pass allowance where applicable Authorization before invoicing
30 150+
BRO BRO
Trade Masters ZZ Client Care
120 90/120
BRO BRO
Collector: Bronwyn Carter ZZ Builders Market Ellis Creditors to deducted amount off our Payment to NCI – NCI to pass a credit on our account – Wendy to pass a credit for Ellisras ZZ Builders Market Klerksdorp ZZ D & A Timbers Collector: Wendy Curtis M Pupkewitz & Sons Geshan Trade Three Rugby tickets – Wendy to investigate the amount Possible write off
120
BRO
90 150+
BRO BRO
Chase them for payment Chase them for payment
30 30
WEN WEN
Collector: Riana de Klerk Bastion Construction Belvedere Trust Brazer Plumbing Bridgeland Construction Gouveia Tiling Geshan Trade Three J J Pimentel KS Lonehill Maghilda Investments Marble Classic
Account paid in full GM to sort query with client Linda to sign AOD Informed CGIC, to sign AOD Account on hold, 25/06 report to CGIC Chase them for payment EFT from PTA AOD signed, first payment received Chase them for payment Allowance to be passed for 240 days, Jean to see customer regarding new 900m2 order Labour charges to be written off by Greg Signed AOD, account almost paid in full Pass credit for the taps, write off remaining amount Hand delivered Sec 129, report to CGIC Mr Schoonbee will collect overdue amount Wendy to journal
90 120 150 150 90 90/120 150+ 150 150 150+
RDK RDK RDK RDK RDK RDK RDK RDK RDK JEA
Ohlhorst Africa Out of the Earth Stone Plumb & Tile Centre Resilient Carpeting Zotos Brothers Interest Received
90/120 150+ 120 90/120 90 CUR
GREG RDK RDK RDK NIC WEN
Ferreiras – Durban Collector: Suzanne Kruger C L Biller AOD signed, one payment remaining Daga Boys MJL Projects Pmt date for 11/06/10 Account paid in full
150+ 120 90
S.K S.K S.K
NMC Construction S Atherton / Phezulu Unpaid Collection
To transfer funds from N/R Awaiting remittance Samples to be credited, account to be clear by month end
90/120 90 60
S.K S.K WEN
Ferreiras-Bloemfontein Collector: Bronwyn Carter Waverley Construction Handed to CGIC Ferreiras – Cape Town Collector: Elaine Carnie Evalution Tiling JJ Pimentel Levenbach MIG Tiling Pivot Construction Pouwels Contracting Pro-plan West Capt Shoprite Checkers Status Africa Transnet National Collector:Elaine Carnie ZZ Claims ZZ Campwell Hardware
90/120
BRO
Clifford to sign odd, allowance to be passed Limit to be entered, urgent payment required Credit due, Wendy to follow up Preparing Claim to send to CGIC Pmt in the next two weeks, Client will send letter Account paid in full Wendy to chase payment EC re-submitted statements Promise to pay this week Elaine to give feedback
150+ 90 120 150+ 90 90 90 90/120 90 90
CLIF EC WEN EC EC EC WEN EC EC EC
Wendy to clear claims, complaints and samples Clifford to sign off allowance for settlement discount and delivery
150+ 150+
WEN CLIF
FCMM Investment Peermont Global
CGIC paid 85%, write off remaining 15% Awaiting documentation from TNT for R10 fees, interest to be calculated and TNT to be charged
150+ 120
WEN WEN
5. Next Debtors Meeting Date: 2010 Time: 10:30 Agenda: Follow up on minutes listed above
Location: Boardroom
Date of Meeting: 08/06/2010 Minutes prepared By: Suzanne Kruger 1. Purpose of Meeting The purpose of the meeting is to: • Resolve old outstanding queries • To discuss the over trading of clients General 2. Attendance at the Meeting Name Depart./Division Nic Shoonbee Group Credit Manager Mervin Wilkinson Financial Director Wendy Curtis Credit Manager Suzanne Kruger Senior Credit Controller Location: Charge time to: Boardroom 10:30-13:00
E-Mail [email protected] [email protected] [email protected] [email protected]
Phone 011-699 011-699 011-699 011-699
3500 3500 3500 3500
3. Meeting Agenda • Clients with DEBIT amounts outstanding in 90 Days and over (Ferreiras North riding, Ferreiras Cape Town, Ferreiras Bloemfontein, Ferreiras Pretoria & Ferreiras Durban). • All accounts in 90 Days and older are on Hold and clients who have not made pmt for amnts in 60 Days will be placed on Hold by the 10/03/2010 if not paid, unless otherwise authorised. • Go through Accounts handed over for legal action. 4. Action Items Client Actions Ageing Actions by:
Proprietor Iliad Africa Trading (Pty) Ltd Reg No. 1997/010059/07 Directors: E Beneke, NP Goosen North Riding Hans Strijdom Drive North Riding PO Box 49 Honeydew 2040 South Africa Tel +27 11 699 3500 Fax +27 11 699 3506 [email protected] Cape Town C/O Paarden Eiland & Neptune Road Paarden Eiland PO Box 607 Paarden Eiland 7420 South Africa Tel +27 21 510 5555 Fax +27 21 510 5666 [email protected] Durban 892 Umgeni Road Lionmatch Park Durban 4001 PO Box 2141 Durban 4000 South Africa Tel +27 31 303 8400 Fax +27 31 303 8576 [email protected] Bloemfontein Shop 8 Heuwelsig Street Heuwelsig Bloemfontein 9300 PO Box 43245 Heuwelsig 9332 South Africa Tel +27 51 436 5284 Fax +27 51 436 5285 [email protected] Montana West End Lifestyle Centre Cnr Zambezi Dr & Veronica St PO Box 3309 Montanapark 0159 South Africa Tel +27 87 754 0500 Fax +27 12 543 2470 [email protected]
Ferreiras North Riding Collector: S.Kruger Design Construction FNB Infrastructure NFG Development Shoprite Checkers Van Riel Developers
Will pay asap, report to CGIC Submitted 1,4 Mil by 17/05 Send Sec 129, report to CGIC by 25/06 New statement electronically submitted Strong arm for payment
90 90 90 90 60
S.K S.K S.K S.K S.K
Collector: Bronwyn Carter ZZ Ferreiras Design Studio Mervin/Wendy to write off 103 Complaints Acc Stop account immediately Transfer FNB to FNB Complaints account Refund and re-invoice at R0.00 Complaint-apparent cleaning problem Stop account immediately Pass allowance where applicable Authorization before invoicing
30 150+
BRO BRO
Trade Masters ZZ Client Care
120 90/120
BRO BRO
Collector: Bronwyn Carter ZZ Builders Market Ellis Creditors to deducted amount off our Payment to NCI – NCI to pass a credit on our account – Wendy to pass a credit for Ellisras ZZ Builders Market Klerksdorp ZZ D & A Timbers Collector: Wendy Curtis M Pupkewitz & Sons Geshan Trade Three Rugby tickets – Wendy to investigate the amount Possible write off
120
BRO
90 150+
BRO BRO
Chase them for payment Chase them for payment
30 30
WEN WEN
Collector: Riana de Klerk Bastion Construction Belvedere Trust Brazer Plumbing Bridgeland Construction Gouveia Tiling Geshan Trade Three J J Pimentel KS Lonehill Maghilda Investments Marble Classic
Account paid in full GM to sort query with client Linda to sign AOD Informed CGIC, to sign AOD Account on hold, 25/06 report to CGIC Chase them for payment EFT from PTA AOD signed, first payment received Chase them for payment Allowance to be passed for 240 days, Jean to see customer regarding new 900m2 order Labour charges to be written off by Greg Signed AOD, account almost paid in full Pass credit for the taps, write off remaining amount Hand delivered Sec 129, report to CGIC Mr Schoonbee will collect overdue amount Wendy to journal
90 120 150 150 90 90/120 150+ 150 150 150+
RDK RDK RDK RDK RDK RDK RDK RDK RDK JEA
Ohlhorst Africa Out of the Earth Stone Plumb & Tile Centre Resilient Carpeting Zotos Brothers Interest Received
90/120 150+ 120 90/120 90 CUR
GREG RDK RDK RDK NIC WEN
Ferreiras – Durban Collector: Suzanne Kruger C L Biller AOD signed, one payment remaining Daga Boys MJL Projects Pmt date for 11/06/10 Account paid in full
150+ 120 90
S.K S.K S.K
NMC Construction S Atherton / Phezulu Unpaid Collection
To transfer funds from N/R Awaiting remittance Samples to be credited, account to be clear by month end
90/120 90 60
S.K S.K WEN
Ferreiras-Bloemfontein Collector: Bronwyn Carter Waverley Construction Handed to CGIC Ferreiras – Cape Town Collector: Elaine Carnie Evalution Tiling JJ Pimentel Levenbach MIG Tiling Pivot Construction Pouwels Contracting Pro-plan West Capt Shoprite Checkers Status Africa Transnet National Collector:Elaine Carnie ZZ Claims ZZ Campwell Hardware
90/120
BRO
Clifford to sign odd, allowance to be passed Limit to be entered, urgent payment required Credit due, Wendy to follow up Preparing Claim to send to CGIC Pmt in the next two weeks, Client will send letter Account paid in full Wendy to chase payment EC re-submitted statements Promise to pay this week Elaine to give feedback
150+ 90 120 150+ 90 90 90 90/120 90 90
CLIF EC WEN EC EC EC WEN EC EC EC
Wendy to clear claims, complaints and samples Clifford to sign off allowance for settlement discount and delivery
150+ 150+
WEN CLIF
FCMM Investment Peermont Global
CGIC paid 85%, write off remaining 15% Awaiting documentation from TNT for R10 fees, interest to be calculated and TNT to be charged
150+ 120
WEN WEN
5. Next Debtors Meeting Date: 2010 Time: 10:30 Agenda: Follow up on minutes listed above
Location: Boardroom
