New Employee Orientation

New
Employee
Orientation
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Welcome To The Community
This slide show is to provide you with additional
information about the College; its many resources, the
culture and the organization and to make you feel a
part of the R-MWC Community.
Purpose
 Randolph-Macon Woman’s College offers a liberal arts
education especially directed toward women in a setting
where living and learning are integrated and where students
are prepared for meaningful personal and professional lives.
 All members of the College community contribute to this
enterprise.
 The curriculum stresses both breadth and depth in learning
through the general education, major and concentration
programs.
 A Randolph-Macon education is designed to foster a wide
range of abilities and attitudes that will serve the graduate
well in whatever personal and professional roles she
adopts.
Equal Employment
Opportunity
• EEO has been and will continue to be a fundamental principal at
R-MWC.

• Employment is based on personal capabilities and qualifications
without discrimination because of age, race, color, religion, national
origin, sex, sexual orientation, disability, veteran status, political beliefs,
or any other protected characteristic as established by law.

• EEO applies to all policies and procedures relating to recruitment and
hiring, compensation, benefits, termination and all other terms and
conditions of employment.

• Complaints should be directed to the Director of Human Resources.
Harassment
• All employees must be treated with respect and dignity and it is a
commitment of R-MWC that we provided an environment free of
intimidation and harassment.
• The college will not tolerate any actions or statements unlawfully directed
at the sex, race, religion, or ethnic origin of employees or any actions or
statements which threaten the safety or security of employees.
– Sexual harassment is strictly prohibited.
– Harassment on the basis of any other protected characteristic is also strictly
prohibited.
– Harassing conduct includes, but is not limited to: epithets, slurs, or negative
stereotyping; threatening, intimidating or hostile acts; and written or graphic
material that denigrates or shows hostility toward an individual or group.
– Any individual found to have engaged in any form of harassment will be
disciplined as appropriate, up to and including discharge.
– Any concerns or questions should be brought to the attention of the Director of
Human Resources. See your handbook for complete policy.
Ethics
• It’s everyone’s responsibility.

• Fairness and integrity are a must.

• If you have an issue, discuss it with your supervisor.

• If something doesn’t feel right, it probably isn’t right.
Overview of Departments
Admissions Office
Is responsible for recruiting students, processing applications,
and enrolling domestic and international students. Recruitment
involves off-campus, on-campus, direct mail, publications, and
web-based recruitment programs.

Alumnae Office
Serves as a point of contact for the many alumnae. It sponsors
various programs to keep the alumnae in touch in addition to
working closely with Admissions and Development.
Approximately 13,000 alumnae.





Overview of Departments
Business Office
Manages the College’s Accounts Payable, Expense
Reimbursements, Payroll, Student tuition accounts,
Departmental budgets and Cashier for student organizations.

Buildings & Grounds
Maintains grounds and coordinates maintenance and
housekeeping operations/ activities across campus.


Overview of Departments
Career Development Center
Provides comprehensive career counseling and job search assistance
for students and alumnae of the College.
R-MWC ranks in the top 10 percent of institutions nationwide in the
percentage of graduates who earn Ph.D.s in the sciences and in the
top 13 percent of graduates who earn Ph.D.s in the non-sciences.

Counseling Center
Provides mental health counseling to students during the academic
year. The Counseling Center staff also provides consultation to faculty
and staff when they are concerned about a student, crisis intervention,
and training to student groups such as RA’s.

Overview of Departments
College Relations, Office of
Is responsible for providing clear, consistent, and engaging
messages that promote a better understanding of the College
and its mission, and delivering those messages to the widest
possible audience. This is done through print publications and
the College web site, community and media relations efforts,
and by providing assistance to other departments in
accomplishing objectives consistent with the College’s mission.

Overview of Departments
Dean of the College
Is the main resource for information concerning all
areas of the academic program and faculty life here at
the College.

Dean of Students
Has primary responsibilities for student life here on
campus from health and counseling to residence halls.
Overview of Departments
Development Office
Is responsible for creating opportunities for alumnae, parents, friends,
corporations, and foundations to make charitable gifts to the College.

Dining Services
Provides meals for students, faculty and staff during the fall and spring
sessions. Dining Services also does catering. Cost for staff and faculty
meals:
Breakfast $3.00
Lunch $4.00
Dinner $5.00


Overview of Departments
Ethyl Center in Martin Science Building
Provides students with a place to both study and relax. The study
area has reference material for math and sciences as well as a
computer lab.

Financial Planning and Assistance Office
Administers all student financial aid programs including
scholarships, grants, student and parent loans, and a work study
program.



Overview of Departments
Health Center

Is open during the academic year and provides health
services to residential students. Periodically, the center
sponsors events such as flu shots and health & wellness
screenings to staff and faculty.
Information Technology
Is responsible for managing the use of computer information,
phone and voice messaging resources across the entire
campus for student, faculty and staff users. I.T. offers a Help
Desk to students, faculty and staff at ext. 4005.
Overview of Departments
Human Resources
Is responsible for staff and faculty benefits enrollment and
administration, staff employment and compensation, workers
compensation, and ensuring that the College is in compliance
with Federal and State guidelines involving personnel policy.
Overview of Departments
International Programs, Office of (OIP)

The OIP assists current students interested in study abroad with the
application and financial aid process. Students may apply to attend
semester or academic-year programs in the junior year or choose to
study abroad during the summer, either with R-MWC faculty on
summer study seminars or with a program sponsored by another
institution. In addition, the OIP works directly with all visiting
international faculty to handle travel, housing, office space, and other
logistics as necessary. For more information, contact the Director of
International Programs at ext. 8285.
Overview of Departments
Lipscomb Library
Houses approximately 170,000 volumes, in addition to
providing over 600 current magazines and journal titles with
backfiles on microfilm and paper. There is an extensive
holding in audiovisual, and domestic and foreign newspapers.
Also available is an on-line catalog.
Overview of Departments
Macon Bookshop
Moved in the spring of 2002 to its current location on Rivermont
Avenue. The store is managed by Barnes & Noble College
Booksellers. It offers a wide variety of items beyond the normal
textbooks. They have items for sale ranging from trade books on
the best sellers list to clothing and office supplies. Staff and faculty
receive a 10% discount. The bookstore is open to the public 7 days
a week.

While you are shopping enjoy a steaming hot cup of coffee or your
favorite cappuccino at the Macon Coffee Shop located inside the
Bookshop. See R-MWC portal for bookstore hours.

Overview of Departments
Maier Museum of Art
Houses the College’s distinguished 19
th
& 20
th
century collection
of American art. The museum serves both the academic
community and the general public free of charge.

Open Tue-Sun from 1 to 5 p.m.

Overview of Departments
Nursery School
Located in the lower level of the Health Center offers a relaxed,
but structured, learning environment for children who have
reached their 3
rd
or 4
th
birthday on or before September 30 of
the current year.
Open September through the the first week of June, 5 days a
week, offering part and full day sessions. Contact the Director
of the Nursery School for more information at ext. 8787.

Overview of Departments
Physical Education / Recreation (PER)
Houses the following equipment /resources: billiard and ping-
pong tables, swimming pool with specified swim hours; aerobics
room with classes available; dance studio; weight and fitness
room; and 8 tennis courts adjacent to the PER building. A listing
of open facility times and class schedules may be obtained by
contacting the PER staff. As a new staff or faculty member you
should have also received a certificate for a free consultation
from Human Resources.
Overview of Departments
Mail Room/Copy Center
A full service post office operated by the College. Hours are 9
a.m. to 4:00 p.m. Monday through Friday. There is a bulk copier
available for use, charging back expenses to the appropriate
departments. In addition, the Copy Center has negotiated
discount rates with an outside vendor for copying/printing
(letterhead, business cards, forms, etc.).

President’s Office
Is the chief executive office on campus wherein campus
policies, programs, and activities are authorized. Current
Interim President of the College is Ginger Worden.
Overview of Departments
Prime Time Office
Plans, develops, and implements marketing and recruitment
strategies for prospective students to the adult degree program.
Processes applicants for admission to the Prime Time Program.

Registrar’s Office
The Registrar’s Office registers students in academic programs
and maintains student biographical and academic records.

Overview of Departments
Riding Center
The Riding Center is a 100-acre tract located about 10 minutes
from the main campus. The center has an indoor arena, 40 stall
barn, two teaching rings, an amphitheatre show ring, turnout
paddocks for privately owned horses, and a student lounge and
dressing room. Riders have access to adjoining land for cross
country and trail riding.
Overview of Departments
Safety & Security Department
Campus security is responsible for the safety of all students,
faculty, staff and visitors to the college community. The
department was outsourced in fall of 2005 to Securitas. The
Security Department is responsible for enforcing driving and
parking regulations. Any person wishing to park on campus,
must register their vehicle(s) and display a parking decal in
the lower right hand corner of the rear window.


For information on the various departments and the College visit
our web site at http://www.rmwc.edu/
Specific How & Where
Information…
How to file an
Expense Statement
For expenses over $50.00
1. Pick up an expense statement envelope
in the business office.
2. Complete all necessary information, enter your expenses on
the appropriate line. (ex. airfare, meals, etc.) Place receipts in
the envelope.
3. Enter the budget code for the expenses to be charged to and
have Departmental Approval before returning envelope back
to the Business Office Attention: Accounts Payable
4. If expense envelop is in Business Office by 4:30 p.m. on
Tuesday, you will receive a check back on the same week on
Friday. If not it will be the following Friday.
Request for Reimbursement
Under $50
1. Take receipt to Business Office Cashier. Reimbursement
must be approved by department head.


2. Have with you the appropriate expense account to be
charged.


3. Cashier Hours 8:30 a.m. to 4:00 p.m. Monday through Friday


Need To Get An
Invoice Paid
1. Pick up a Request for Payment form
in the business office.

2. Complete form and get necessary approval.

3. Attach invoice to back of request.

4. Checks are printed weekly on Friday. Requests received
after 4:30 p.m. on Tuesday will be processed the following
week.
How To Report An
Accident/Incident On Campus
• Notify your Supervisor immediately.

• Get needed medial attention using approved Panel of
Physicians or if its an emergency call rescue squad.

• Complete Accident/Incident report within 24 hours of
occurrence.

• Security is certified in First Aid, CPR & Bloodborne Pathogen,
along with training on the electronic defibrillator
How To Submit
An Insurance Claim
• Present your CIGNA insurance
card at the doctor’s office.

• If the doctor’s office does not
file with CIGNA, you can pick
up a Group Medical Direct
Claim Form in the Business
Office.
– Attach bill to the claim form.
– Mail to the address on the
claim form.
Special Functions
• The many social events and learning opportunities foster the
efforts of the College to maintain the sense of community
between faculty, staff and students.
– Symposiums
– Book signings at the Macon bookshop
– College Club events
– Therapeutic Thursdays in the summer
– Sports Events, etc.


Contact Information
Once you have finished this PowerPoint
presentation, double click below to e-mail
Human Resources with a short note letting us
know that you have viewed the “New
Employee Orientation Training.“
Welcome to Randolph-Macon Woman’s
College.
[email protected]