Organization Meeting Agenda
Content
SOUTH PLAINFIELD PUBLIC SCHOOLS 125 Jackson Avenue South Plainfield, New Jersey 07080-3509 Telephone: 908.754.4620 Website: spboe.org
BOARD OF EDUCATION
SOUTH PLAINFIELD, NEW JERSEY
Organization Meeting Agenda – Wednesday, January 2, 2013 – 6:30 p.m. Roosevelt Administration Building 125 Jackson Avenue South Plainfield, NJ 07080 I. II. CALL TO ORDER FLAG SALUTE ANNOUNCEMENT In accordance with the terms of the Sunshine Law, adequate notice of this meeting was posted in all school buildings, Borough Clerk's office, Police Headquarters, Public Library, five newspapers, and W.C.T.C. on November 21, 2012. III. TRANSACTION OF BUSINESS FOR WHICH MEETING WAS CALLED: A. Reading of Election Results Mr. Olobardi will read the results from the November 6, 2012 election. B. Oath of Office Oath of Office will be administered by Marc Zitomer for the successful candidates elected to the Board of Education at the November 6, 2012 Annual School Election: Kimberly “Anesh” DeAngelis, Ernie “Jim” Giannakis and William H. Seesselberg for three year terms Deborah Boyle for a one year unexpired term C. D. ROLL CALL- James Olobardi Board Secretary/Business Administrator ELECTION OF PRESIDENT The Board Secretary/Business Administrator announces that nominations are in order for the office of President. Organization Meeting January 2, 2013 1
E.
ELECTION OF VICE PRESIDENT The President will take the chair and announce that nominations are now in order for the office of Vice President.
IV.
QUESTIONS AND COMMENTS ON AGENDA ITEMS ONLY A. B. Public Comments Board Member Comments
V.
MEETING DATES A. COMMITTEE OF THE WHOLE AND REGULAR PUBLIC MEETING DATES RESOLVED, that the attached schedule showing dates, times and places for each of the monthly Committee of the Whole agenda fixing sessions and each of the regular monthly meetings be approved, and to post said list in each of the school buildings, Borough Clerk’s Office, Police Headquarters and to fax said list to The Star Ledger, The Home News and Tribune, The Courier News, The Observer and W.C.T.C. (Tab. V.A). MOTION: SECOND: VOTE:
VI.
DESIGNATION OF OFFICIAL NEWSPAPERS RESOLVED, that the Board designate the following as official newspapers for the ensuing year: THE COURIER, BRIDGEWATER, NJ THE STAR LEDGER, NEWARK, NJ THE HOME NEWS AND TRIBUNE, EAST BRUNSWICK, NJ THE OBSERVER, SOUTH PLAINFIELD, NJ MOTION: SECOND: VOTE:
VII.
PARLIAMENTARY AUTHORITY RESOLVED, that the Board shall be governed in its deliberations in all cases in which it is not inconsistent with Statute, Administrative Code or Bylaws of the Board by Robert's Rules of Order (as revised), except that rules or order may be amended at any meeting by a majority of the full board. MOTION: SECOND: VOTE:
Organization Meeting January 2, 2013 2
VIII. ADOPT BOARD MEMBER CODE OF ETHICS RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education adopt the New Jersey School Boards Association Board Member Code of Ethics as shown in Tab VIII. MOTION: IX. POLICY RESOLVED, that the Board of Education adopt existing textbooks, educational programs, district curricula, by-laws and policies or amendments and revisions thereof for the Board's own operation and the operation of the school system. This information is available for public inspection in the office of the Business Administrator and/or the Assistant Superintendent. MOTION: X. OFFICIAL DEPOSITORIES RESOLVED, that the Board of Education designate the following banking institutions as official depositories: Checking Accounts: TD Bank South Plainfield Capital Reserve Account Emergency Reserve Maintenance Reserve General Escrow Account Trust and Agency Payroll Account Athletic Special Events Cafeteria Account Adult Education - General Account Adult Education - Trips Unemployment Trust Account Pre-School Latchkey High School Student Activity Account Middle School Student Activity Account Grant School Student Council Middle School Student Council SECOND: VOTE: SECOND: VOTE: SECOND: VOTE:
MOTION: Organization Meeting January 2, 2013
3
XI.
APPOINTMENT OF BROKER OF RECORD FOR HEALTH SERVICES RESOLVED, that the Board of Education appoint Robert Stoffel, Integrity Consulting Group, as Broker of Record for Health Services for the period of January 1, 2013 through December 31, 2013. MOTION: SECOND: VOTE:
XII.
APPOINTMENT OF BROKER OF RECORD FOR PROPERTY-LIABILITY INSURANCE RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education appoint Centric Insurance – Lee Nestel, President, as Broker of Record for all property, liability and workers’ compensation matters for the period of January 1, 2013 through December 31, 2013. MOTION: SECOND: VOTE:
XIII.
APPOINTMENT OF BOND COUNSEL FIRM OF RECORD RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education appoint McManimon & Scotland, L.L.C. as Bond Counsel of Record for the period of January 1, 2013 through December 31, 2013. MOTION: SECOND: VOTE:
XIV. APPOINTMENT OF AUDITOR OF RECORD – 2012/2013 RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education appoint the firm of Lerch, Vinci & Higgins, LLP as Auditor of Record for the period of January 1, 2013 through December 31, 2013. The firm will be engaged to audit the financial records and prepare the basic financial statements and Single Audit Section of the Comprehensive Annual Financial Report (CAFR) for the 2012/2013 school year for the sum of $34,600.00.
Organization Meeting January 2, 2013
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XIV. APPOINTMENT OF AUDITOR OF RECORD Any additional services will be billed at the following standard billing rates: Partners Managers Senior Accountants/Supervisors Other Personnel MOTION: XV. SECOND: $140 - $170 per hour $100 - $125 per hour $80 - $100 per hour $ 45 per hour VOTE:
APPOINTMENT OF ASBESTOS CONSULTANT RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education appoint A.H.E.R.A. Consultants as Asbestos Consultant for the period of January 1, 2013 through December 31, 2013. MOTION: SECOND: VOTE:
XVI.
APPROVED TAX SHELTER ANNUITY COMPANIES RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education approve the following Tax Shelter Annuity Companies: Variable Annuity Life Insurance Co. Metropolitan Life Insurance Co. Fidelity Investments AXA Equitable Lincoln Investment MOTION: SECOND: Midland National Life Legend Group/Adsery Citistreet Retirement Services/Met Life AXA Equitable (457) Prudential Group Insurance VOTE:
XVII. MILEAGE REIMBURSEMENT RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education approve the mandated Automobile Mileage Reimbursement Rate of 31 cents per mile per the State of New Jersey, Office of Management and Budget Circular Letter 01-02OMB, effective January 1, 2013. MOTION: SECOND: VOTE:
Organization Meeting January 2, 2013
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XVIII. RESOLUTION TO ACCEPT ALL STATE CONTRACTS WHEREAS, the South Plainfield Board of Education, without advertising for bids, by resolution may purchase any foods or services pursuant to a to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury pursuant to N.J.S.A. 18A:18A-10; and WHEREAS, the South Plainfield Board of Education wishes to evidence an agreement with the attached referenced State Contract Vendors through this Resolution and properly executed purchase orders, which Agreement shall be subject to all the conditions applicable to the current State Contract; and WHEREAS, the South Plainfield Board of Education wishes to authorize the Financial Services Department to purchase those certain items from an approved New Jersey Contract Vendors; and WHEREAS, dollar amounts are estimated based on last year’s usage; and WHEREAS, the School Business Administrator has certified the availability of funds for this contract. NOW, THEREFORE, BE IT RESOLVED by the South Plainfield Board of Education that this Resolution together with the properly executed purchase orders shall constitute an agreement between the South Plainfield Board of Education and the State Contract Vendors listed in Tab XVIII. subject to all conditions applicable to the current State Contract; and BE IT FURTHER RESOLVED that the South Plainfield Board of Education hereby authorizes the Financial Services Department to purchase items from the applicable approved New Jersey State Contract Vendors. MOTION: XIX. PUBLIC ADDRESS A. B. Public Comments Board Member Comments SECOND: VOTE:
Organization Meeting January 2, 2013 XX. EXECUTIVE SESSION RESOLVED, pursuant to the Open Public Meetings Act, that the Board meets in closed 6
session at this time to discuss confidential matters pertaining to personnel, negotiations, student matters and/or attorney-client privilege. It is expected that the matters discussed in closed session shall be made public as soon as the need for confidentiality no longer exits. MOTION: XXI. ADJOURNMENT SECOND: VOTE:
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BOARD OF EDUCATION
SOUTH PLAINFIELD, NEW JERSEY
Organization Meeting Agenda – Wednesday, January 2, 2013 – 6:30 p.m. Roosevelt Administration Building 125 Jackson Avenue South Plainfield, NJ 07080 I. II. CALL TO ORDER FLAG SALUTE ANNOUNCEMENT In accordance with the terms of the Sunshine Law, adequate notice of this meeting was posted in all school buildings, Borough Clerk's office, Police Headquarters, Public Library, five newspapers, and W.C.T.C. on November 21, 2012. III. TRANSACTION OF BUSINESS FOR WHICH MEETING WAS CALLED: A. Reading of Election Results Mr. Olobardi will read the results from the November 6, 2012 election. B. Oath of Office Oath of Office will be administered by Marc Zitomer for the successful candidates elected to the Board of Education at the November 6, 2012 Annual School Election: Kimberly “Anesh” DeAngelis, Ernie “Jim” Giannakis and William H. Seesselberg for three year terms Deborah Boyle for a one year unexpired term C. D. ROLL CALL- James Olobardi Board Secretary/Business Administrator ELECTION OF PRESIDENT The Board Secretary/Business Administrator announces that nominations are in order for the office of President. Organization Meeting January 2, 2013 1
E.
ELECTION OF VICE PRESIDENT The President will take the chair and announce that nominations are now in order for the office of Vice President.
IV.
QUESTIONS AND COMMENTS ON AGENDA ITEMS ONLY A. B. Public Comments Board Member Comments
V.
MEETING DATES A. COMMITTEE OF THE WHOLE AND REGULAR PUBLIC MEETING DATES RESOLVED, that the attached schedule showing dates, times and places for each of the monthly Committee of the Whole agenda fixing sessions and each of the regular monthly meetings be approved, and to post said list in each of the school buildings, Borough Clerk’s Office, Police Headquarters and to fax said list to The Star Ledger, The Home News and Tribune, The Courier News, The Observer and W.C.T.C. (Tab. V.A). MOTION: SECOND: VOTE:
VI.
DESIGNATION OF OFFICIAL NEWSPAPERS RESOLVED, that the Board designate the following as official newspapers for the ensuing year: THE COURIER, BRIDGEWATER, NJ THE STAR LEDGER, NEWARK, NJ THE HOME NEWS AND TRIBUNE, EAST BRUNSWICK, NJ THE OBSERVER, SOUTH PLAINFIELD, NJ MOTION: SECOND: VOTE:
VII.
PARLIAMENTARY AUTHORITY RESOLVED, that the Board shall be governed in its deliberations in all cases in which it is not inconsistent with Statute, Administrative Code or Bylaws of the Board by Robert's Rules of Order (as revised), except that rules or order may be amended at any meeting by a majority of the full board. MOTION: SECOND: VOTE:
Organization Meeting January 2, 2013 2
VIII. ADOPT BOARD MEMBER CODE OF ETHICS RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education adopt the New Jersey School Boards Association Board Member Code of Ethics as shown in Tab VIII. MOTION: IX. POLICY RESOLVED, that the Board of Education adopt existing textbooks, educational programs, district curricula, by-laws and policies or amendments and revisions thereof for the Board's own operation and the operation of the school system. This information is available for public inspection in the office of the Business Administrator and/or the Assistant Superintendent. MOTION: X. OFFICIAL DEPOSITORIES RESOLVED, that the Board of Education designate the following banking institutions as official depositories: Checking Accounts: TD Bank South Plainfield Capital Reserve Account Emergency Reserve Maintenance Reserve General Escrow Account Trust and Agency Payroll Account Athletic Special Events Cafeteria Account Adult Education - General Account Adult Education - Trips Unemployment Trust Account Pre-School Latchkey High School Student Activity Account Middle School Student Activity Account Grant School Student Council Middle School Student Council SECOND: VOTE: SECOND: VOTE: SECOND: VOTE:
MOTION: Organization Meeting January 2, 2013
3
XI.
APPOINTMENT OF BROKER OF RECORD FOR HEALTH SERVICES RESOLVED, that the Board of Education appoint Robert Stoffel, Integrity Consulting Group, as Broker of Record for Health Services for the period of January 1, 2013 through December 31, 2013. MOTION: SECOND: VOTE:
XII.
APPOINTMENT OF BROKER OF RECORD FOR PROPERTY-LIABILITY INSURANCE RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education appoint Centric Insurance – Lee Nestel, President, as Broker of Record for all property, liability and workers’ compensation matters for the period of January 1, 2013 through December 31, 2013. MOTION: SECOND: VOTE:
XIII.
APPOINTMENT OF BOND COUNSEL FIRM OF RECORD RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education appoint McManimon & Scotland, L.L.C. as Bond Counsel of Record for the period of January 1, 2013 through December 31, 2013. MOTION: SECOND: VOTE:
XIV. APPOINTMENT OF AUDITOR OF RECORD – 2012/2013 RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education appoint the firm of Lerch, Vinci & Higgins, LLP as Auditor of Record for the period of January 1, 2013 through December 31, 2013. The firm will be engaged to audit the financial records and prepare the basic financial statements and Single Audit Section of the Comprehensive Annual Financial Report (CAFR) for the 2012/2013 school year for the sum of $34,600.00.
Organization Meeting January 2, 2013
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XIV. APPOINTMENT OF AUDITOR OF RECORD Any additional services will be billed at the following standard billing rates: Partners Managers Senior Accountants/Supervisors Other Personnel MOTION: XV. SECOND: $140 - $170 per hour $100 - $125 per hour $80 - $100 per hour $ 45 per hour VOTE:
APPOINTMENT OF ASBESTOS CONSULTANT RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education appoint A.H.E.R.A. Consultants as Asbestos Consultant for the period of January 1, 2013 through December 31, 2013. MOTION: SECOND: VOTE:
XVI.
APPROVED TAX SHELTER ANNUITY COMPANIES RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education approve the following Tax Shelter Annuity Companies: Variable Annuity Life Insurance Co. Metropolitan Life Insurance Co. Fidelity Investments AXA Equitable Lincoln Investment MOTION: SECOND: Midland National Life Legend Group/Adsery Citistreet Retirement Services/Met Life AXA Equitable (457) Prudential Group Insurance VOTE:
XVII. MILEAGE REIMBURSEMENT RESOLVED, upon recommendation of the Superintendent of Schools, that the Board of Education approve the mandated Automobile Mileage Reimbursement Rate of 31 cents per mile per the State of New Jersey, Office of Management and Budget Circular Letter 01-02OMB, effective January 1, 2013. MOTION: SECOND: VOTE:
Organization Meeting January 2, 2013
5
XVIII. RESOLUTION TO ACCEPT ALL STATE CONTRACTS WHEREAS, the South Plainfield Board of Education, without advertising for bids, by resolution may purchase any foods or services pursuant to a to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury pursuant to N.J.S.A. 18A:18A-10; and WHEREAS, the South Plainfield Board of Education wishes to evidence an agreement with the attached referenced State Contract Vendors through this Resolution and properly executed purchase orders, which Agreement shall be subject to all the conditions applicable to the current State Contract; and WHEREAS, the South Plainfield Board of Education wishes to authorize the Financial Services Department to purchase those certain items from an approved New Jersey Contract Vendors; and WHEREAS, dollar amounts are estimated based on last year’s usage; and WHEREAS, the School Business Administrator has certified the availability of funds for this contract. NOW, THEREFORE, BE IT RESOLVED by the South Plainfield Board of Education that this Resolution together with the properly executed purchase orders shall constitute an agreement between the South Plainfield Board of Education and the State Contract Vendors listed in Tab XVIII. subject to all conditions applicable to the current State Contract; and BE IT FURTHER RESOLVED that the South Plainfield Board of Education hereby authorizes the Financial Services Department to purchase items from the applicable approved New Jersey State Contract Vendors. MOTION: XIX. PUBLIC ADDRESS A. B. Public Comments Board Member Comments SECOND: VOTE:
Organization Meeting January 2, 2013 XX. EXECUTIVE SESSION RESOLVED, pursuant to the Open Public Meetings Act, that the Board meets in closed 6
session at this time to discuss confidential matters pertaining to personnel, negotiations, student matters and/or attorney-client privilege. It is expected that the matters discussed in closed session shall be made public as soon as the need for confidentiality no longer exits. MOTION: XXI. ADJOURNMENT SECOND: VOTE:
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