Payroll

SYNOPSIS
Project title: Payroll Management System
INTRODUCTION:
Objective:
The objective of the “Payroll Management System “ is to provide a system which manages
the which manages the Payroll activity i.e. the salary paid for each employee in a company depending
upon their attendance and its calculation which is very huge. The users will consume less amount of
time when compared to manual paper work through the automated system. The system will take care
of all the payroll activities like managing each employee’s attendance, the number of leaves taken by
that particular employee and calculation in a very quick manner and it avoids
Data storing is easier. Paper work will be reduced and the company staffs spend more time on
monitoring the progress. The system is user friendly and easy to use. All the important data’s will be
stored in the database and it avoids any miscalculation.

Scope:
This project is helpful in calculating the salary for each employee and it also focuses on each
employee’s attendance and the no of leaves taken per month/year. There is also a possibility of
checking salary report at any time so that it doesn’t lead to any miscalculation.

PROJECT CATEGORY:
Network based Application

PROJECT DESCRIPTION:
The “Payroll Management System “is based on the salary activity for each company staff
depending on their attendance. The first activity is based on saving the employees details where each
employee will be given a unique Employee ID. The Admin only has the authority to enter the number
of leaves available for leave type and for each employee. Whenever an employee wishes to take a
leave, he is supposed to enter his employee Id. As soon as this is done, he has to select the leave type
like casual leave, providential leave etc. Depending on the leave type the number of leaves available
will be shown. The employee is supposed to enter the no of leaves he needed and it will be saved in
the database. In the meanwhile, the no of leaves available will be deducted depending on the no of
days he wished to take a leave. Now based on the no of days an employee attended, salary will be
calculated and a separate salary slip will be provided for reference.
Admin has the authority to add employee details. And he also has the right to edit or delete
employee information to/from the list. Admin provides a unique username and password for each
employee through which he can login and apply for leave. All the information’s are being saved in the
database.
Modules:
 Account Configuration:
 Employee: When a new employee joins the company, his record is saved in
the database.
 Leave entry: Here Admin enters the number of leaves available per
month/year for each employee.
 Salary Calculation: Here salary is calculated for each employee based on
their attendance. As soon as the salary is paid to an employee, a salary slip
will be generated.
 Salary Report: Here the user can look through the salary given to an
employee for a particular month and year.
 Registration: As soon as the employee joins the company, the admin provides
unique username and password to him.
 Display: A user can view information regarding employees working in that
company, products, dealers and a demand sheet to be submitted to the
manufacturers.
 Leave Apply: Here an employee can apply for leave.
 Logout: This module allows the user to Logout the application. Further
operations cannot be performed after user exits




HARDWARE REQUIREMENTS:
 Processor: Intel dual core or above
 Processor Speed:1.0GHZ or above
 RAM: 1 GB RAM or above
 Hard Disk: 20 GB hard disk or above

SOFTWARE REQUIREMENTS:
 Language: ASP.net
 Database: Microsoft SQL server 2008


User
Leave
Apply
tbl_leave entry
empid
empid
empid, leave type, no
of leaves available
tbl_leave
empid, leave type. no of
leaves available, no of
days, leave applied
Salary
Calculation
empid
empid, leaves applied,
leaves available
tbl_salary
tbl_emp
empid,netsalary
empid
empid,
basic
salry
empid, salary slip
CONCLUSION:
“Payroll Management System” software developed for a company has been designed to achieve
maximum efficiency and reduce the time taken to handle the Payroll activity. It is designed to replace
an existing manual record system thereby reducing time taken for calculations and for storing data.
The system uses Asp .Net as front end and Microsoft SQL as a backend for the database.

The system is strong enough to withstand regressive daily operations under conditions where
the database is maintained and cleared over a certain time of span. The implementation of the system
in the organization will considerably reduce data entry, time and also provide readily calculated
reports.

BIBILIOGRAPHY:

Books
 “An Integrated Approach to Software Engineering”- Pankaj Jalote
 “Database Management System”- Elmasri and Navathe

Websites

 http:// www. google.com
 http://www.wikipedia.com