Policy and Procedures Final

SEPAK TAKRAW SASKATCHEWAN INC. (STAS) POLICIES & PROCEDURES MANUAL TABLE OF CONTENTS:
A.) ORGANIZATIONAL PROFILE ……………………………………………………………………………... 2 - 6 B.) CONSTITUTION & BYLAWS ……………………………………………………………………………….. 7 - 17 C.) INSURANCE POLICY ……………………………………………………………………………………….. 18 - 19 D.) MEMBERSHIP POLICY & BENEFITS …………………………………………………………………….. 20 Appendix 1: Members’ Codes of Conduct Form ………………………………………………… 21 - 22 Appendix 2: Programs/Members’ Registration Form …………………………………………… 23 E.) MEMBERS ASSISTANCE PROGRAM (MAP) GRANT POLICY & PROCEDURES ………………… 24 - 27 Appendix 1: MAP Grant Letter to Schools, Feb. ’09 ……………………………………………. 28 Appendix 2: MAP Clinics/Equipment & Materials/Tournament Info. Sheet ……………………. 29 Appendix 3: Sepak Takraw Poster ……………………………………………………………….. 30 Appendix 4: Club MAP Application/Spending Form ……………………………………………. 31 Appendix 5: Team MAP Application/Spending Form …………………………………………… 32 Appendix 6: MAP Follow-up Form ……………………………………………………………….. 33 F.) ATHLETES ASSISTANCE PROGRAM (AAP) GRANT POLICY & PROCEDURES …………………. Appendix 1: AAP Application Form ………………………………………………………………. Appendix 2: STAC National Skills Test ………………………………………………………….. Appendix 3: Player/Team Game Analysis Sheet ….................................................................. Appendix 4: AAP Athlete/STAS Contract ……………………………………………………….. Appendix 5: Provincial Athletes Individual Training & Related Activities Report ……………. 34 - 36 37 38 - 39 40 41 – 42 43

G.) SEPAK TAKRAW PROGRAMS & SERVICES ...………………………………………………………… 44 - 45 H.) OFFICIALS (REFEREES) DEVELOPMENT PROGRAM …….………………………………………… Appendix 1: Officials Log Sheet …………………………………………………………………. Appendix 1: Expense Reimbursement Form …………………………………………………… Appendix 2: Officials Payment Record Form …………………………………………………… I.) COACHING DEVELOPMENT PROGRAM (forthcoming) J.) TOURNAMENT OR EVENT HOSTING/SANCTIONING POLICY …………………………………….. Appendix 1: Tournament Hosting/Sanctioning Application Form …………………………….. Appendix 2: Tournament/Facility Readiness Checklist ………………………………………… Appendix 3: Tournament Convener Duties ……………………………………………………… Appendix 4: Sepak Takraw Regu Event Score Sheet ……..…………………………………… Appendix 5: Sepak Takraw Team Event Score Sheet …………………………………………. Appendix 5: Emergency Action Plan …………………………………………………………….. Appendix 6: Illness & Injury/Accident Report Form …………………………………………….. Appendix 7: Tournament Results Form …………………………………………………………. K.) FUND-RAISING POLICY (forthcoming) L.) TRAVEL & EXPENSE POLICY ……………………………………………………………………………. 68 - 76 Appendix 1: Expense Reimbursement Form ……………………………………………………. 77 M.) HARASSMENT POLICY ……………………………………………………………………………………. 78 - 79 N.) DISPUTE RESOLUTION POLICY ………………………………………………………………………… 80 - 86 Appendix 1: Examples of Minor & Major Infractions …………………………………………… 87 Appendix 2: Incident/Complaint Report Form …………………………………………………… 88 53 - 59 60 61 62 63 64 65 66 67 46 - 49 50 51 52

1

1280 Cameron Street — Regina, SK — S4T 2T1 — Canada Phone: 306-584-8778 — Fax: 306-584-8778 Email: [email protected] Web Site: www.SepakTakrawSask.ca

ORGANIZATIONAL PROFILE 1. Background
SEPAK TAKRAW SASKATCHEWAN INC. (STAS) is the non-profit corporation and Provincial Sports Governing Body for the sport of Sepak Takraw in Saskatchewan. Though in name it just received its Incorporation Number 101138669 with Corporations Branch of Saskatchewan Justice on February 18, 2009, the Corporation grew out of the Sepak Takraw Committee of ASIAN SPORT, EDUCATION & CULTURE (ASEC) INTERNATIONAL – a provincial non-profit organization operating since 1997 (incorporation # 291008). With over 200 Saskatchewan schools having Sepak Takraw equipment, and with growing interest in the sport around the province and across the country, the time was right for ASEC International’s Sepak Takraw Committee to become independent of ASEC and form Sepak Takraw Saskatchewan Inc. so that a more focused effort could be made to bring the sport of Sepak Takraw into the mainstream. Sepak Takraw Saskatchewan Inc. will be receiving ONLY PARTIAL FUNDING from SaskSport over the next three years to help develop programs and members for the sport province-wide.

2.

Mission
The mission of Sepak Takraw Saskatchewan Inc. is to develop awareness, interest, and all levels of participation by ALL in the sport of Sepak Takraw in Saskatchewan through the creation, promotion and advancement of quality programming and services, while also advancing diversity in sports.

3.

Objectives
The objectives of Sepak Takraw Saskatchewan are: • • To promote and develop Sepak Takraw, in all its forms, to be both a recreational and competitive Sport For ALL that supports and enhances active living for the betterment of quality of life in Saskatchewan; To conduct Sepak Takraw Introductory and Skill Training Clinics, Referee Courses, and Coaching Seminars that would equip interested participants to become knowledgeable and effectively involved in the sport right up to its highest levels if they so choose; To facilitate the organizing of school and club Sepak Takraw leagues and tournaments throughout Saskatchewan that would effectively result in zone champions competing in a provincial championship tournament to decide which are the best Sepak Takraw teams and players in the province; To prepare and send Saskatchewan’s best Sepak Takraw players/teams to compete in western Canadian, national, and international championships; To work directly, and foster a good relationship, with the Sepak Takraw Association of Canada (STAC), the national governing body for the sport.

•

• •

4.

Value Statements
S – Social: We believe that Sepak Takraw can be played by friends and family alike, provides a sense of belonging, and brings people together in a way that enhances our lives socially. E – Enthusiasm/Encouragement: We believe that enthusiasm and encouragement are vital to the success of Sepak Takraw programs at every level, whether just for fun, recreational or competitive. P – Physical Literacy: We believe in the importance of movement awareness as it’s related to the sport of Sepak Takraw and successful skill development. A – All Inclusive: We believe that Sepak Takraw can be played and enjoyed by anyone of any reasonable age, of any cultural/economic background, as it is easily modified to suit the participants’ ability levels.

2

K – Kindness/Consideration: We believe that all persons involved in Sepak Takraw programs should treat each other with mutual kindness and consideration in all matters at all times on and off the court. T – Thrilling/Fun: We believe that Sepak Takraw is thrillingly fun for all participants, and rightly should be, as that is what helps foster enthusiasm and encourages more to become involved in the sport. A – Attitude (positive): We believe that a positive Attitude is a must among Sepak Takraw participants, as we aim to behave with high moral standards, trust and integrity, in accordance with our Code of Conduct. K – Knowledge: We believe that the Knowledge of the founding history, traditions, cultures and protocols of Sepak Takraw is a valuable and appreciated part of the game when passed on to participants. R – Respect/Responsibility: We believe that mutual respect of all persons, and all persons being responsible for their own small part of the Sepak Takraw program, will contribute profoundly towards the success of the sport. A – Active: We believe that ‘staying active and fit for life’ is vital to our health and well-being, and Sepak Takraw offers a very practical opportunity for anyone to stay active and fit for life, indoors or outdoors, in every season. W – Willingness: We believe that a willingness to plan and work together in Sepak Takraw, with open communication and respect for the views, roles and contributions of all participants, is not an option, it is a necessity.

5.

Membership
Membership to Sepak Takraw Saskatchewan is offered to INDIVIDUALS and CLUBS, with the following benefits: • Individual Members - shall be entitled to all privileges of membership including insurance and the right to vote at meetings of members. They shall also eligible to play in a Saskatchewan sport region, zone, provincial or Canadian regional or national tournament. Individual Membership Fee includes membership to the national governing body, the Sepak Takraw Association of Canada, (STAC), the portion of which the Corporation would then in turn remit to STAC. Club Members - meaning school, association, recreational/sports group, etc. - shall be entitled to the same rights as Individual Members, but as a club shall not be entitled to have more than one vote, nor have more than one representative eligible to serve as a Director or area representative. Players registered under Club Members only, are eligible to play in their local town/city or school division tournaments, however to go any further in the sport they must become an Individual Member. Players registered under a Club Member only, are covered by the corporation’s insurance as well as by their own club’s insurance if applicable.

•

6.

Insurance

Insurance has always been in place for the organization through the Sepak Takraw Association of Canada (STAC), since ASEC international has been acting as the provincial member of STAC since 1999. Sepak Takraw is a safe sport, with very few injuries, mainly because it is a NON-CONTACT sport … just a combination of soccer kicking skills back and forth over a 5 foot high net in a game that progresses like volleyball. We are happy to report that, in almost 12 years of activity now including the sport of Sepak Takraw, there has never been a single claim made. Of course the more advanced the competition becomes, the more the demands are on one’s leg muscles especially, and the few injuries that have occurred have been quite minor, such as sprained ankles, and the odd pulled or torn leg muscles.

7.

Volunteers and Staff

Like ASEC before it, Sepak Takraw Saskatchewan is very much a volunteer-driven organization. We rely heavily on volunteers for many of our major programs and activities, including athletes, coaches, managers, the board, students, teachers, collaborating community organisations, and other interested individuals.

8.

The Board of Directors

Three of the current Board of Directors of Sepak Takraw Saskatchewan were part of the ASEC Sepak Takraw Committee that the organization grew out of and provide much experience and expertise. The other three current Board Members have had various kinds of involvement in Sepak Takraw over the years through ASEC, and are now eager to contribute what they can in a new way. Board Members will continue to come out of the membership of the organization, many (but not all) of whom will have first gotten involved as players. Board members and volunteers have played, and will continue to play active roles in promoting Sepak Takraw through networking, attending meetings & conferences, manning an STAS booth at special events/conferences, developing ideas, writing letters, producing a Newsletter and helping to develop the annual budget, proposals, follow-up reports, etc.

3

9.

Planning

The Board of Directors meet between 4 and 12 times annually, and are the decision-making and guiding force behind the organization. Together with the Technical Director/Provincial Coach and various committees, they plan and approve the programs and activities of the organization.

10. Program Evaluation
Generally, programs are evaluated on the basis of: personnel available to provide leadership; cost effectiveness; amount of interest shown; participation; sales; repeated bookings; comments and feedback on evaluation tools; and willingness of volunteers. Again, accountability is an important part of the evaluation process - to the participants, partners and board of directors - answering the question, “Did we do what we said we would do?”

11. Past Accomplishments under ASEC International/Sepak Takraw Committee
a) NEW PUBLIC OFFICE: 1280 Cameron Street, where we are ‘at the back doors’ of the “at risk youth” population in Regina; b) JOBS: Created 1 full-time position and 7 full-time summer employment positions (1997-2008); c) VOLUNTEERS: Involved hundreds of volunteers in various programs and projects; d) PARTNERSHIPS: Co-operated with the City of Regina, Rainbow Youth, Youth Unlimited, Street Culture Kidz, Dales House, the YWCA, the YMCA, Big Sisters and St. Michael School, to involve at risk youth in cultural and recreational programs that we have developed and administered. Also developed ties with the Regina & Saskatoon Laotian Communities, the Chinese Cultural Groups, the India Canada Association and the Philippine Cultural Groups through cooperatively planned events. Worked with Partners In Motion and Access Communications in producing a promotional video about ASEC’s mandate and programs, television PSA’s, and a few of very good Sepak Takraw videos. Partnered with Regina Open Door Society & First Baptist Church to help “Karen” (Burmese Minority) Refugees integrate here in their new home land by getting them involved in a recreational activity they already were very familiar with and love (Sepak Takraw). e) PROGRAMS/SERVICES: Conducted School/Community Cultural Presentations, with anti-racism messages, involving over 12,500 participants across Saskatchewan from September 1997 – August 2007. Students learn about various aspects of different Asian cultures by participating in fun hands-on activities that are lead, in most cases, by presenters from the Asian countries represented. These unique activities have included mini language lessons, traditional dances, songs, poems, role plays, origami, traditional Asian painting, paper cutting, calligraphy, weaving, making traditional Asian foods, using chopsticks, Sumo wrestling and Sepak Takraw; a recent addition to our presentation options is "Indian fighter kite flying" and traditional “Carrom” workshops.. A retired teacher from India approached ASEC as a new member who desired to share these activities from his homeland with students in Saskatchewan. Organized & facilitated Traditional Asian Painting Workshops in Regina with 3 different artists in various locations, involving 23 schools and 650 participants, and kick-started one of artist’s partnership with Regina Public Schools; Facilitated an evening Mandarin class, hiring a young couple from Beijing to be the instructors; In January of 2003, began a Chinese Language-Culture Class for families who have adopted children from China, then in the fall of 2003 also began a Lao Language-Culture Class for mainly Lao youth that will include language, traditional Lao dancing & singing, making Lao food and learning to play “Kator” (Sepak Takraw); Organized and hosted a 1-day Chinese Immersion Camp and a 1-day Philippine immersion Camp; Successfully introduced Sepak Takraw or Asian Kick Volleyball to well over 200 schools and communities throughout the province since September, 1997, thanks in part to a grant from Saskatchewan Parks & Recreation Association and corporate sponsors like SaskTel and Engelheim Charter; Assisted local Regina Committees by PLANNING & PROVIDING unique cultural and recreational activities for public participation during MAJOR COMMUNITY EVENTS, namely: National Aboriginal Day – Sepak Takraw display, game demonstrations and public participation events; Canada Day – Sepak Takraw display, game demonstrations and public participation events; rd Dragon Boat Festival – Children’s Activities (first 3 years of the festival, and by the 3 year had 25 Asian games, crafts & sports, and mobilized over 100 volunteers to accommodate the thousands of participants), Sepak Takraw display, game demonstrations, and public participation; Elimination of Racism Day – displays and Children’s Activities (over 10 Asian crafts, games and learning activities for children to participate in);

4

f)

Mosaic, Philippine Pavilion – Sepak Takraw display/demos, since a variation of the game called “Sipa”, which uses a “kicking shuttlecock” is the national sport of the Philippines; Mosaic, Chinese Pavilion - Elaborate display and taught traditional Chinese painting on site; Mosaic, Cathay Pavilion - Children’s Activities area (Chinese table games and crafts, mini Chinese language lessons, and Chinese recreational activities); Buffalo Days – Takraw display, demonstrations and public participation events (1999); working with the st Exhibition Association and the Sepak Takraw Association of Canada (STAC), co-hosted the 1 Canadian Open Sepak Takraw Championships (2000), which also included game demonstrations and public participation events, as a feature event of Buffalo days. The event attracted 39 athletes from across Canada and USA, 27 sponsors, 46 dedicated volunteers and over 3,000 spectators over the 5 days. Centennial Cup & Cultural Showcase – Co-hosted (with STAC) the National Jr. & Sr. Sepak Takraw Championships along with International Exhibition Matches involving Japan, USA and Canada at Buffalo Days 2005. Each night of competition included a 1-hour cultural show to celebrate diversity of our province. Hired 7 students and ran a Summer Culture, Takraw, Food, Break Dancing Program (2001, 2002, 2003, 2004, 2005, 2006, 2008, 2009, 2010) that has involved over 18,000 participants, many volunteers, cultural presentations and some great food, thanks largely to the Community Initiatives Fund, Centennial Summer Student Employment Program, SaskTel, Engelheim Charter, Multicultural Council of Saskatchewan; Set up an evening Indoor Sepak Takraw Program for students at St. Michael Community School, Connaught Community School, Treaty Four Urban Services, Rainbow Youth Centre, Imperial Community School, U of R, Western Christian College and First Baptist Church Youth Centre; PUBLICATIONS/PRODUCTIONS: PRINT: Six issues of the ASEC Gazette and created & printed colorful ASEC brochures that have been mainly distributed to schools, cultural associations and members; “Integrated Units of Study Series” – Each unit (book) shows the classroom teacher how to integrate the theme/topic into every major subject area from K – 12 and very nicely supports the Saskatchewan Education curriculum. The 40 plus page units include: theme web, foundational objectives, ideas, activities, instructions, tables, maps, diagrams, photos, bios and much more. SaskCulture has made the writing and publication of this series possible thanks to funding through the Multicultural Initiatives Fund. The five units (books) for the series are: Sepak Takraw (Kick Volleyball) Laos Rice Transportation in Southeast Asia Festivals of China nd The 138-page “Sepak Takraw 101, 2 Edition – the Complete Instructional/Coaching Manual” includes lesson plans; progress charts; check lists; test; 200+ illustrated warm ups, stretches and exercises; 120 lead-up activities, games and drills; 90 technical illustrations; step-by-step “how to” for 20 kicks and spikes; 60+ action photos; advanced training program, official rules for 5 different games/events, etc. This is the key educational resource for Sepak Takraw that schools have been looking for. nd The “Official Rule Book, 2 Edition” for Regu Sepak Takraw, Doubles Sepak Takraw, Beach Sepak Takraw, and Hoop Sepak Takraw, includes standard game protocol and procedures. It is re-written from the original international rules to be clearer, using more accurate English and consistent terminology; “Get Active, Get Your Kicks!” – Sepak Takraw Skills Benchmarks & Evaluation Resource Manual This 63-page book, just published in April 2010 by Sepak Takraw Sask, provides all the tools necessary for teachers/coaches/facilitators to perform surface and very in-depth analysis and evaluation of how participants are learning and exhibiting kicking and game skills, which will then also reveal how they may need to improve to become rue Sepak Takraw players! VIDEOS / DVD’s: A 9-minute promotional video/DVD called “BUILDING CULTURAL BRIDGES – Programs For Your School/Community”, which was distributed to every school in the province; A 20-minute promotional/instructional video/DVD called “SEPAK TAKRAW – Just For Kicks” takes viewers from the basics to the pros and everything in between; A 58-minute video/DVD called “City Sports - Sepak Takraw”, which covers a full match (using the new scoring rules) between Canada and USA, shows highlights of 3 matches from the world championships and includes some very nice footage of local scenes in Malaysia and Thailand and a traditional warriors dance to nicely tie in the cultural aspect of the game; A 65-minute video/DVD called “Laos vs. the Philippines – Sepak Takraw”, which is a full match (using the old scoring rules) between the two named countries in the world championships as well as a tool to study the refereeing aspect of the game.

5

A 40-minute video/DVD called, “Centennial Cup, Junior Final”, which shows where Sepak Takraw came from then covers the gold medal match between SK & ON Junior Men. A 51-minute video/DVD called, “Doubles & Hoop Sepak Takraw”, which shows those unique games in action, and they are quickly becoming popular events in the Sepak Takraw family of games. NOTE: THOUGH MOST OF THE ABOVE LIST OF ACCOMPLISHMENTS WERE THROUGH ASEC INTERNATIONAL AND ITS SEPAK TAKRAW COMMITTEE (OUT OF WHOM STAS HAS GROWN), SEPAK TAKRAW SASKATCHEWAN HAD TAKEN OVER AND IS MAINTAINING ALL OF THE PROGRAMS INVOLVING THE SPORT OF SEPAK TAKRAW, JUST NOW BEING UNDER ITS OWN ‘BANNER’. UPDATE: ASEC INTERNATIONAL CLOSED ITS DOORS AT BEGINNING OF 2010. ALL OF IT’S SEPAK TAKRAW MATERIALS ARE NOW BEING PUBLISHED UNDER THE SEPAK TAKRAW ASSOCIATION OF CANADA (EXCEPT “GET ACTIVE, GET YOUR KICKS, WHICH IS BEING PUBLISHED UNDER STAS), WITH COPYRIGHT BEING OWNED BY RICK ENGEL, AUTHOR/PRODUCER OF THE WORKS.

12. Current Programs & Activities
Realizing that there is a desperate need for the population in general to get more active, and realizing that recreation involving using your feet (running, kicking, jumping) provides a greater cardiovascular workout, yet eye-foot coordination skills is often a neglected part of school P. E. programs – consequently most youth are not as comfortable using their feet in recreation – and since Sepak Takraw is such a new recreational activity/sport, and one that primarily necessitates using the feet, STAS has become very aware that there needs to be a some kind of special project that would simply just get kids interested in becoming more active by using their feet in various fun recreational activities and challenges. Once kids discover how much fun kicking and manipulating objects without using their hands can be, then they can start thinking about getting involved in a sport like Sepak Takraw. But they must first be given the chance to discover what they can do with their feet. Hence, STAS is embarking on a major project called, “GET ACTIVE, GET YOUR KICKS” that will introduce the fun and the ‘art’ of kicking, as a lead-up to organized Sepak Takraw. Sepak Takraw Saskatchewan is also undertaking the task of ensuring that ALL students/schools in the province, including First Nations, Private, French, Public and Catholic, will have equal opportunity to get more involved in the very fun sport of Sepak Takraw. By “more involved” we mean actually developing teams that would play other schools or groups, enter tournaments, compete in district play-offs and set their goals at making it to the provincial tournament. We are providing the incentive of a $250 grant to any school that decides to get involved in the sport (that they will spend on a clinic, instructional materials & equipment, and participating in a league/tournament). At the same time STAS is providing extra training/playing opportunities in Regina with a regular twice/week program for those who really want to achieve a higher level in the sport, or who just love it so much they want to play it more often. This program is has been well-attended by many Karen/Burmese Refugees who have settled in Regina. STAS has also been meeting with First Nations Groups (i.e., North Central Community and FHQ Tribal Council) about setting up Sepak Takraw programs geared for their youth to get involved. In the summer, STAS hires a student to run the Regina Summer Outdoor Sepak Takraw Program, an integrated part of the “Get Active, Get Your Kicks” project, as well as an Outdoor Recreation League.

6

1280 Cameron Street — Regina, SK — S4T 2T1 — Canada Phone: 306-584-8778 — Fax: 306-584-8778 Email: [email protected] Web Site: www.SepakTakrawSask.ca

B.) CONSTITUTION & BYLAWS:
1.

Background
SEPAK TAKRAW SASKATCHEWAN INC. (STAS) is the non-profit corporation and Provincial Sports Governing Body for the sport of Sepak Takraw in Saskatchewan. Though in name it just received its Incorporation Number 101138669 with Corporations Branch of Saskatchewan Justice on February 18, 2009, the Corporation grew out of the Sepak Takraw Committee of ASIAN SPORT, EDUCATION & CULTURE (ASEC) INTERNATIONAL – a provincial non-profit organization operating since 1997 (incorporation # 291008). With over 200 Saskatchewan schools having Sepak Takraw equipment, and with growing interest in the sport around the province and across the country, the time was right for ASEC International’s Sepak Takraw Committee to become independent of ASEC and form Sepak Takraw Saskatchewan Inc. so that a more focused effort could be made to bring the sport of Sepak Takraw into the mainstream.

2.

Definitions
2.1. 2.2. 2.3. 2.4. 2.5. The “Corporation” means SEPAK TAKRAW SASKATCHEWAN INC. (STAS); The “Directors”, “Board” and “Board of Directors” means the directors of the Corporation for the time being; The headings used in the bylaws are inserted for reference only and are not to be considered in constructing the terms thereof or to be deemed in any way to clarify, modify, or explain the effect of any such terms; All terms contained in the bylaws and which are defined in the Act shall have the meanings given to such terms in the Act; “Member” means an Individual Member or a Club Member.

3.

Mission
3.1. The Corporation’s mission is to develop awareness, interest, and all levels of participation by ALL in the sport of Sepak Takraw in Saskatchewan through the creation, promotion and advancement of quality programming and services, while also advancing diversity in sports.

4.

Objectives
The objectives of the Corporation are: 5.1. 5.2. To promote and develop Sepak Takraw to be both a recreational and competitive Sport For ALL, and that supports and enhances active living for the betterment of quality of life in Saskatchewan; To conduct Sepak Takraw Introductory and Skill Training Clinics, Referee Courses, and Coaching Seminars that would equip interested participants to become knowledgeable and effectively involved in the sport right up to its highest levels if they so choose; To facilitate the organizing of school and club Sepak Takraw leagues and tournaments throughout Saskatchewan that would effectively result in zone champions competing in a provincial championship tournament to decide which are the best Sepak Takraw teams and players in the province;

5.3.

7

5.4. 5.5.

To prepare and send Saskatchewan’s best Sepak Takraw players/teams to compete in western Canadian, national, and international championships; To work directly, and foster a good relationship, with the Sepak Takraw Association of Canada (STAC), the national governing body for the sport.

6.

Membership
6.1. 6.2. The term of membership with the Corporation shall be from January 1 to December 31 of each year. The membership of the Corporation is open to any individual, school, club or organization who is committed to its objectives and who is willing to contribute time and effort in support of its work, with the following general benefits: 6.2.1. 6.2.2. Members are eligible to gain access to programs, and become partners with the Corporation in the development and delivery of Sepak Takraw activities and programs throughout the province. Members have an official voice and a “vote” regarding the affairs of the Corporation, and are eligible to serve on the Board of Directors, act as an area representative, work as volunteer/staff or serve on committees.

6.3. 6.4.

Membership fees are set by the Board of Directors and ratified by the members of the Corporation at the Annual General Meeting, and can be subject to change from time to time. Membership to the Corporation is offered to INDIVIDUALS and CLUBS, with the following specific benefits: 6.4.1. Individual Members - shall be entitled to all privileges of membership including insurance and the right to vote at meetings of members. They shall also eligible to play in a Saskatchewan sport region, zone, provincial or Canadian regional or national tournament. Individual Membership Fee includes membership to the national governing body, the Sepak Takraw Association of Canada, (STAC), the portion of which the Corporation would then in turn remit to STAC. Club Members - meaning school, association, recreational/sports group, etc. - shall be entitled to the same rights as Individual Members, but as a club shall not be entitled to have more than one vote, nor have more than one representative eligible to serve as a Director or area representative. Players registered under Club Members only, are eligible to play in their local town/city or school division tournaments, however to go any further in the sport they must become an Individual Member. Players registered under a Club Member only, are covered by the corporation’s insurance and by their own club’s insurance if applicable.

6.4.2.

6.5. 6.6.

An individual shall not be nominated to hold office as a Director, or be nominated to participate in a representative team, who does not hold membership in the Corporation. Any individual, school, club, organization or group declared by the Board of Directors to be “not in good standing” with the Corporation, or any associated organization, may be refused membership, or have their membership revoked if they are already a member – a decision which would be made by the Board of Directors and take effect immediately upon the decision, but ratified by the members of the Corporation at the next Annual General Meeting of members. The Board of Directors may find a member “not in good standing” if they continue to be in breach of the Bylaws, misappropriate equipment or funds, or if they are found to be undermining and/or acting against the Corporation in such a way as to cause damage to its management or reputation. The refusal or revocation of membership shall be automatically effective for a term of one calendar year at any one time, but may also be based on specific directives that the Board of Directors may give, which depending on the situation, could be longer than one calendar year.

6.7.

6.8.

8

7.

Meetings of Members
7.1. The first Annual General Meeting of members shall be held within 16 months after incorporation, after which every other Annual General Meeting (AGM) shall be targeted to be held in March of each year at a time and place to be fixed by the previous Annual General Meeting or by the Board of Directors. The Board of Directors shall be elected at Annual General Meetings. The Board of Directors shall have power to call, at any time, a general meeting of the members of the Corporation. The Board of Directors shall call a general meeting upon the written request of not less than 25 % of the members. The secretary shall comply with any of the aforementioned requests for a general meeting and make the necessary arrangements. The members present shall constitute a quorum at such a general meeting of members that is called. All business transacted at a special general meeting of members or at an Annual General Meeting, other than consideration of the Technical Director/Coach’s report, financial statements, auditor’s report, election of directors and re-appointment of an incumbent auditor, is deemed to be “Special Business”. No Special Business may be transacted at a meeting of members unless the notice of meeting has stated the nature of the business in sufficient detail to permit members to form a reasoned judgment thereon. Notice of the time and place of a meeting of members shall be sent, not less than 15 days or more than 50 days before the meeting, to each member entitled to attend the meeting and to the auditor.

7.2. 7.3. 7.4.

7.5. 7.6.

7.7. 7.8.

8.

Voting
8.1. 8.2. 8.3. Each Individual Member or Club Member representative present at a meeting shall have the right to exercise one vote. No individual may exercise more than one vote. Members shall vote by a show of hands except where a ballot is requested by at least one member either before or after a vote. At all meetings of members of the Corporation the goal is to arrive at consensus decision-making (i.e., decisions that are approved by all the members present). Where consensus cannot be reached, decisions are made by a vote of a simple majority of the members present, unless otherwise specifically provided by stature or by these Bylaws. Any two or more members at the meeting may supervise the ballot subject to the approval of the majority of members. Non-voting members, or non-members, may be asked to sit out of the meeting, while voting is in progress. An eligible member must be present at the meeting to vote (No Proxies). A member must be sixteen (16) years of age or older to vote at an Annual General Meeting. If a member is under sixteen (16) years of age, a parent/guardian present may carry the registered member’s vote. 8.8. 8.9. 8.10. No By-Law, rule or decision by the Chair shall amend, or restrict, the voting privileges of any member who is in good standing with the Corporation. The auditor for the Corporation shall be appointed by the Board of Directors and ratified by the membership at the Annual General Meeting, or by a general meeting of members. The Vice-President (VP) Finance/Administration shall present an audited financial statement at the Annual General Meeting, or any meeting called for that purpose.

8.4. 8.5. 8.6. 8.7.

9

9.

Board of Directors
9.1. The Board of Directors is the policy-making body of the corporation and is established to guide and direct its welfare. Their task as trustees is to manage the Corporation and see that it reaches its full potential in terms of its mission and objectives. They shall carry out their duties with due diligence, integrity and responsibility. The General Responsibilities of the Board shall include: 9.2.1. To appoint and assign responsibilities of non-salaried officers as required; 9.2.2. To hire, assign responsibilities, review and release staff as required; 9.2.3. To encourage and support officers and staff and the work of the corporation; 9.2.4. To approve long-range planning; 9.2.5. To approve annual operating and capital budgets; 9.2.6. To authorize non-budgetary expenditures; 9.2.7. To authorize major program direction and focus; 9.2.8. To actively support promotional activities, fund-raising, applying for grants and sponsorship. Board members must be 18 years of age, with power under law to contract. They must be Individual Members of the Corporation, with a definite interest and commitment to its purposes and objectives. There shall be a minimum of 5 and maximum of 11 Directors, of whom one more than half the actual number of Directors in place constitutes a quorum. Each Director is authorized to exercise one vote. Half the Directors shall be elected for a term of 2 years, and half for 3 years, by the members at an Annual General Meeting. Election is by affirmation of a majority of the members present. The applicants for incorporation have been elected as the first Directors of the Corporation, and shall continue until their terms expire at the second or third Annual General Meeting of the Corporation or until they are no longer re-elected, or until they resign. After 3 consecutive terms (6 or 9 years), board members are encouraged, but not required, to take a year off before serving again. Resignation is advisable where more than 50% of the meetings in a 12-month period are missed. The board may appoint another Individual Member of the Corporation to fill a Board vacancy until the next Annual General Meeting, at which time elections are held. The office of Director shall be automatically vacated if: 9.7.1. A Director resigns by delivering a written resignation to the Secretary of the Corporation; 9.7.2. At a special meeting of members, a resolution is passed by a majority of the members present that he be removed from office; 9.7.3. A Director ceases to be a resident of Saskatchewan; 9.7.4. A Director has the status of bankrupt; 9.7.5. A Director is found to be of unsound mind; 9.7.6. Death occurs. If the President resigns, the VP Finance/Administration shall be the first choice to resume the office of President, and at the Annual General Meeting an election would take place for the President’s position. Directors hold office until the conclusion of the meeting at which their successors are elected. Directors shall serve as such without remuneration (provided that they may be paid reasonable expenses incurred by them in the performance of their duties), unless due to unique circumstances – but falling within budget guidelines – the Board of Directors elect to remunerate an officer(s) for the extraordinary work and time spent on a particular project or program.

9.2.

9.3. 9.4. 9.5.

9.6.

9.7.

9.8. 9.9. 9.10.

10. Powers of the Board of Directors
10.1. 10.2. The Directors may administer the affairs of the Corporation in all things and make, or cause to be made, any kind of contract, in its name, which the Corporation may lawfully enter into. The Directors shall have power to authorize expenditures on behalf of the Corporation and may delegate by resolution to an officer or officers of the Corporation the right to employ and pay salaries to employees.

10

10.3.

The Directors shall have the power to enter into a trust arrangement with a trust company for the purpose of creating a trust fund in which any capital and interest may be made available for the benefit of promoting the interests of the Corporation. The Directors shall take such steps as they believe appropriate to enable the Corporation to acquire, accept, solicit or receive legacies, gifts, grants, settlements, bequests, endowments and donations of any kind for the purpose of furthering its objectives.

10.4.

11. Positions of the Board of Directors:
Ideally, with enough volunteers to take on the positions, the Corporation’s aim would be to have 11 Directors functioning in the positions indicated below. At any time, if circumstances are such that vacant positions on the Board exist, various Directors may oversee a couple of different areas. These are to be the sought-after positions: 11.1. President 11.2. Past President (ex-officio) 11.3. Vice-President Finance/Administration 11.4. Vice-President Communication 11.5. Vice-President Sport for All 11.6. Vice-President High Performance 11.7. Secretary 11.8. Athlete Representative Male 11.9. Athlete Representative Female 11.10. Member at Large (Maximum 2)

12. Duties of the Board of Directors/Officers:
12.1. PRESIDENT It shall be President’s responsibility to: 12.1.1. 12.1.2. 12.1.3. 12.1.4. 12.1.5. Act as Chairperson for all Board Meetings. Act as ex-officio of all committees established by the Board of which the President is not an official member. Be the first choice to represent the Board of Directors and/or the Corporation publicly. As the official representative of the Corporation, he/she must attend, or cause a representative to attend, all meetings required of themselves. The President is responsible for coordinating the activities of the following: 12.1.5.1 Board of Directors 12.1.5.2 Appointed Committees 12.1.5.3 Salaried Personnel Give direction to all officers, committee chairpersons and employees and see to it that the Corporation’s policies appropriate to their areas of responsibility are being carried out. Approve and sign all official documents of the Corporation. Be responsible for determining appropriate effective structures and processes within the Corporation for its continued well-being. Assign such duties, as from time to time, become necessary and which are essential to the conduct of the affairs of the Corporation.

12.1.6. 12.1.7. 12.1.8. 12.1.9.

11

12.2.

PAST PRESIDENT/EX-OFFICIO 12.2.1. The primary role of the Past President/Ex-officio is to act as a member of the Board of Directors. The responsibilities of this position are to include the following: 12.2.1.1 Chairperson of the nomination committee for Board positions.

12.3.

VICE-PRESIDENT FINANCE/ADMINISTRATION 12.3.1. The role and responsibility of the Vice-President Finance/Administration is to monitor, support, assist and liaise with the staff and advise Board of Directors in matters which concern the administrative and financial operation of the Corporation. As Financial Officer of the Corporation, it shall be both their authority and responsibility to call for an accounting from any Corporation members or employee who exceeds his budgetary responsibility. In such instance, the offender shall answer to the Board of Directors of the Corporation. The Vice-President Finance/Administration shall also make recommendations to the Board of Directors and if requested, to the general membership regarding action to be taken in any such instance. Specific duties will include: 12.3.3.1 12.3.3.2 Ensure policies, procedures and By-laws of the Corporation are followed; Ensure that the Policy and Procedure Manual is updated as required and that all By-law changes to be presented and voted on by membership at the Annual General Meeting are prepared; Ensure that all these changes are properly recorded and communicated to the appropriate organizations in i.e., SaskSport, STAC, etc; Participate in all meetings in regards to the preparation of the annual budget; Participate in any follow up reports and present this information to the Board for approval; Ensure that monthly financial statements and budgets for tournaments and projects are prepared and presented to the Board of Directors at their regular meetings; Ensure that the annual audit is carried out in accordance to SaskSport guidelines; If the President is unable to fulfill their duties or resigns, the Vice-President Finance/Administration will assume responsibilities of the President until the Annual General Meeting, at which time a new one can be elected.

12.3.2.

12.3.3.

12.3.3.3 12.3.3.4 12.3.3.5 12.3.3.6 12.3.3.7 12.3.3.8

12.4.

VICE-PRESIDENT COMMUNICATIONS 12.4.1. 12.4.2. 12.4.3. 12.4.4. 12.4.5. The Vice-President Communications is primarily responsible for activities and initiatives that contribute to a better understanding of the objectives and policies of the Corporation. Ensure that a communication plan which will maintain a workable, effective communication structure for the Corporation is developed. Ensure the promotion of membership services appropriate to each of the membership categories and that these services are widely advertised and delivered. Ensure the preparation and regular revision of media mailing lists takes place. Work with the Vice-President High Performance to co-ordinate promotional activities related to the major National Championships the Corporation hosts.

12

12.4.6. 12.4.7. 12.5.

Be responsible for the development of promotional ideas that contribute to the enhancement of the public perception of both Sepak Takraw and the Corporation. Be responsible for overseeing the publication of the newsletter, web site and any other publications, brochures, posters or articles for Sepak Takraw.

VICE-PRESIDENT SPORT FOR ALL 12.5.1. 12.5.2. 12.5.3. 12.5.4. 12.5.5. 12.5.6. 12.5.7. 12.5.8. 12.5.9. 12.5.10. The primary role of the Vice-President Sport for All shall be to administer, organize, develop, and direct the Corporation’s “Sport Development Program” along with committee members. Co-ordinate with the Technical Director/Provincial Coach, the development and implementation of elementary and high school programming. With the Board of Directors, co-ordinate a Coaching Development Plan through the Saskatchewan Coaches Association and National Coaching Certification Program. With the Board of Directors, co-ordinate an Officiating Development Plan through the Sepak Takraw Association of Canada (STAC). Assist the President as liaison to related associations, which affect the technical program. Oversee the promotion and delivery of Development Programs including Youth Leagues, Elementary School Leagues and High School Leagues. Ensure that the development of Learning Opportunities is eventually undertaken for various major age groups. Liaise with the Program Development Committee, volunteers and other professional staff. Oversee Recreational Programming/Leagues Development. Submit to the Board of Directors a Sport for All plan for each upcoming year, prior to the completion of each current fiscal year.

12.6.

VICE-PRESIDENT HIGH PERFORMANCE 12.6.1. 12.6.2. 12.6.3. 12.6.4. 12.6.5. 12.6.6. 12.6.7. 12.6.8. 12.6.9. The Vice-President High Performance is responsible for the elite training or high performance programming of the Corporation. Oversee all programs and preparations for Provincial Sepak Takraw Teams (men and women teams). Oversee the selection process for the Provincial Athlete Assistance Program. Chair the Athlete Assistance Committee. Chair the High Performance Committee. Review the Corporation’s competitive schedule and present it to the Board of Directors for approval. Oversee the co-ordination of tournaments hosted in Saskatchewan. Present progress reports to the Board of Directors. Submit to the Board of Directors a High Performance plan for each upcoming year, prior to the completion of each current fiscal year.

13

12.6.10. 12.6.11. 12.7.

Present to the Board of Directors for consideration, all major policies concerning the Provincial Team Program. Circulate and receive applications for Provincial Coach, Provincial Team Managers, Assistant Coaches and, if necessary, other support personnel.

SECRETARY 12.7.1. 12.7.2. 12.7.3. 12.7.4. 12.7.5. The primary role of the Secretary shall be to ensure that accurate minutes of all meetings of the Corporation are kept. To issue notices of all meetings of the Corporation and of the Board of Directors. To keep accurate and up-to-date records of all members of the corporation, including those of all voting members. Oversee the Corporation’s meeting calendar. Oversee all matters pertaining to legislation, i.e.: Constitution and By-laws, etc.

12.8.

ATHLETE REPRESENTATIVE MALE 12.8.1. 12.8.2. 12.8.3. 12.8.4. 12.8.5. Assist with Development and High Performance areas of the program. Assist with the selection of Provincial Uniforms. Assist with the criteria for Athlete Assistance. Express views and direction of the Male Provincial Team Athletes. Assist with policy making for Provincial Teams.

12.9.

ATHLETE REPRESENTATIVE FEMALE 12.9.1. 12.9.2. 12.9.3. 12.9.4. 12.9.5. Assist with Development and High Performance areas of the program. Assist with the selection of Provincial Uniforms. Assist with the criteria for Athlete Assistance. Express views and direction of the Female Provincial Team Athletes. Assist with policy making for Provincial Teams.

12.10. MEMBERS AT LARGE (Maximum 2) 12.10.1. 12.10.2. 12.10.3. The Members at Large will attend and participate in Board Meetings on a regular basis and have full voting privileges. They will be encouraged to attend committee meetings of their choice and participate fully in the discussion and decisions made by the committees. These positions provide an opportunity for an individual to gain a broad understanding of the Corporation.

13. Meetings of the Board of Directors
13.1. The Corporation’s Board of Directors shall meet a minimum of once a quarter, but preferably and at most, once a month if the need demands it. Meetings may be held at any time and place to be determined by the Directors, provided they are given at least 5 days notice by email, telephone or otherwise.

14

13.2.

Attendance of a Director at a meeting of directors is deemed to be a waiver of notice of the meeting, unless the Director attends the meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting was not lawfully called. If all the directors agree, a Director may participate in a Board meeting by means of a conference phone call or other communications that permit all persons participating in the meeting to hear each other. A director participating in such a meeting by such means is deemed to be present at the meeting. A written resolution signed by all the Directors entitled to vote on that resolution at a meeting of Directors is valid whether or not all Directors who signed were present in the particular meeting. The quorum at Board meetings shall be a simple majority of the Board.

13.3.

13.4. 13.5.

14. Program Management
14.1. The Board of Directors shall approve all appointments of salaried employees, coaches, course conductors, nominees to all committees, nominations of grant recipients, and nominations of members of representative teams. All Selection Committees shall have a minimum of three members of the Corporation, one of whom shall be a Director of the Corporation. Representative Teams selections (i.e. men’s and women’s junior and senior Saskatchewan teams to western or national championships) shall be recommended by a Team Selection Committee, one of whom shall be the Technical Director/Provincial Coach.

14.2. 14.3.

15. Committees
15.1. On occasion the Board of Directors may decide to set up Committees to undergo special tasks, who shall meet as much as is required to accomplish such tasks, submitting regular reports to the Board of Directors. Membership on Committees may include non-board members of the Corporation. Committee members shall receive no remuneration for serving as such, but are entitled to reasonable expenses incurred in the exercise of their duty. Any committee member may be removed by a majority vote of the Board of Directors. Following is a list of potential Committees that the Corporation could seek to form: 15.4.1. Administrative Committee; 15.4.2. Program Development Committee; 15.4.3. High Performance Committee; 15.4.4. Discipline Committee; 15.4.5. Finance Committee; 15.4.6. Others as appointed periodically.

15.2. 15.3. 15.4.

16. Fiscal Year
The fiscal year of the Corporation shall be January 1 to December 31 of each year, to which the accounts shall be balanced and a financial statement prepared.

17. Financial Disclosure
17.1. 17.2. The funds of the Corporation shall at all times be placed in a bank, trust, or credit union account in the name of the Corporation. The outgoing VP Finance/Administration shall ensure that authority for all funds, statements, and records are transferred to the incoming VP Finance/Administration no later than fourteen (14) days after the Annual General Meeting.

15

17.3. 17.4. 17.5. 17.6. 17.7. 17.8.

The VP Finance/Administration shall at all times cooperate to the fullest extent with the auditor, or any member appointed for auditing purposes by the Board of Directors. The signing officers of the Corporation shall be the President, VP Finance/Administration, Secretary and the Technical Director/Provincial Coach. All negotiable instruments must be signed by any two of the signing officers, of which one must be the VicePresident Finance/Administration. A director, officer, or member of the Corporation shall not make any financial commitment on behalf of the Corporation unless the commitment has been approved by the Board of Directors, and identified in the budget. The Corporation shall be carried on without purpose of gain for its members, and any profits or other accretions to the Corporation shall be used solely to carry out its objectives. The Directors shall place before the members at every Annual General Meeting: 17.8.1. 17.8.2. 17.8.3. Financial statements for the year ended not more than 4 months before the Annual General Meeting; The report of the auditor; Any further information respecting the financial affairs of the Corporation.

17.9.

The Directors shall approve the financial statements and shall evidence their approval by the signature of two Directors, one of whom must be the Vice-President Finance/Administration. No financial statement shall be released unless it has the Directors’ approval and is accompanied by the report of the auditor.

17.10. The members shall, at each Annual General Meeting, appoint an auditor to audit the Corporation’s accounts for report to the members at the next Annual General Meeting. 17.11. The Corporation shall, not less than 15 days before each Annual General Meeting, send a copy of its financial statements and report of the auditor to each member and to the Corporations Branch of Saskatchewan Justice.

18. Execution of Documents
18.1. 18.2. The Directors shall have the power from time to time, by resolution, to appoint an officer or officers to sign specific contracts, documents and instruments in writing on behalf of the Corporation. Contracts, documents or any instruments in writing requiring the signature of the Corporation shall be signed by the President of the Corporation.

19. Liquidation and Dissolution
The remaining property of the Corporation shall, in the course of liquidation and dissolution, be transferred to any charitable corporation that is decided upon by the Board of Directors – after any possible individuals or associations are compensated (if need be) for any outstanding duties/work performed.

16

20. Amendments to Bylaws
20.1. The Directors may, by resolution in a majority vote, make, amend, or repeal any Bylaws that regulate the
activities and affairs of the Corporation.

20.2. Any voting member may also initiate an amendment or repeal of a Bylaw by submitting it in writing to the
President not less than 45 days prior to the next Annual General Meeting, so that the Board of Directors has time to meet about it and prepare to include it in the next Annual General Meeting.

20.3. The directors shall submit a Bylaw, or an amendment or repeal of a Bylaw to the next meeting of regular
members and the members may, by resolution in a majority vote of at least 2/3 of the members to confirm, reject or amend the Bylaw, amendment or repeal.

20.4. A Bylaw, or an amendment or repeal of a Bylaw, is effective from the day of the resolution of Directors until
confirmed, confirmed as amended, or rejected by the regular members.

20.5. If a Bylaw, or any amendment or repeal of a Bylaw, is rejected by the regular members or is not submitted to
the next meeting of members, the Bylaw, amendment or repeal thereof, ceases to be effective and no subsequent Bylaw, amendment or repeal having substantially the same purpose or effect shall be effective until confirmed or confirmed as amended by the regular members.

21. SEPAK TAKRAW SASKATCHEWAN FOUNDING BOARD OF DIRECTORS:

______________________________________ Rick Engel

______________________________________ Caelan Reilly

______________________________________ Greg Harding

_____________________________________ Vatsone Phonsavatdy

______________________________________ Heather Robison

_____________________________________ BJ Wadee

17

C.) Sepak Takraw Saskatchewan Inc. (STAS) Insurance Policy
1. BACKGROUND 1.1. When an Individual or a Club becomes a registered member of STAS, then STAS sanctions the training activities of the individual or the registered players/teams within a Club, as well as their regularly scheduled matches, such as league play, and therefore they are covered under the STAS Insurance policy. STAS will also sanction tournaments and events for member Clubs/Teams, providing a request for sanction has been received by the STAS office in advance of the tournament or event from the host. Coverage under this policy ends coinciding with the STAS year-end of December 31. Clubs/Teams hosting tournaments, competitions, clinics, or camps should contact the STAS office for information on the STAS Event Sanctioning Policy. To request information on the Event Sanctioning Policy or to report a claim under the Sport Accident Policy, contact: Sepak Takraw Saskatchewan 1280 Cameron Street Regina, SK S4T 2T1 Phone/Fax: (306) 584-8778 Email: [email protected] 2. SUMMARY OF INSURANCE COVERAGE 2.1. Liability Insurance 2.1.1. Who is Insured? The liability coverage provided will pay legal, adjusting and settlement costs arising from claims brought against the following: 2.1.1.1 2.1.1.2 2.1.1.3 The Provincial Sport Governing Body (STAS) named in the Certificate of Insurance; Executives, employees, directors, officers, coaches, managers, officials and volunteers of STAS while acting for or on behalf of the organization; Municipalities, government departments, school boards, sponsors and owners of facilities used by STAS and their members, but only for vicarious liability arising out of STAS’s and/or their members’ operations; Any member of STAS while participating in or training for a sanctioned sporting or training event.

1.2. 1.3. 1.4. 1.5.

2.1.1.4 2.1.2.

What Does the Policy Cover? The liability policy will pay legal fees, adjusting expenses and settlement costs for claims brought against an Insured which are claiming for compensatory damages arising from an Insured’s action or alleged negligence causing bodily injury, property damage or personal injury. Claims for negligence covered from insurance would arise from: 2.1.2.1 2.1.2.2 2.1.2.3 2.1.2.4 2.1.2.5 Premises occupied by STAS and operations conducted by the organization; Bodily injury to spectators arising out of STAS-sanctioned sports and social activities; Actions of independent contractors STAS may employ, but only with respect to STAS’s vicarious liability; Products sold or distributed by STAS; Liability assumed under a contract that STAS has entered into;

18

2.1.2.6 2.1.2.7 2.1.2.8 2.1.2.9

Accusations of false arrest, wrongful detention or imprisonment, libel, slander, defamation or malicious prosecution. Liability for injury to an employee who is normally covered by Worker’s Compensation but where WCB denies coverage; Liability arising out of the use and operation of vehicles not owned by an insured; Claims for incidental malpractice where a person may become further injured following application of first aid treatment;

2.1.2.10 Damage to facilities rented or leased by STAS. NOTE: The foregoing provides a partial summary only. The actual terms, conditions, exclusions and limitation are defined in the Master Policy. 2.2. Sport Accident Insurance 2.2.1. Who is Eligible? 2.2.1.1 2.2.1.2 2.2.1.3 2.2.1.4 2.2.1.5 2.2.2. Amateur Players; Coaches; Trainers; Officials; STAS Executives;

When Does Coverage Occur? 2.2.2.1 2.2.2.2 2.2.2.3 2.2.2.4 STAS-sanctioned Tournaments/Events; Organized Practices/Training; Transportation to and from STAS-sanctioned Events (2 or more traveling together with a minimum distance of 100km traveled); Regular scheduled commercial airlines flights and licensed charters.

2.2.3.

What is Covered? 2.2.3.1 2.2.3.2 2.2.3.3 2.2.3.4 2.2.3.5 2.2.3.6 2.2.3.7 2.2.3.8 2.2.3.9 2.2.3.10 2.2.3.11 2.2.3.12 2.2.3.13 2.2.3.14 2.2.3.15 2.2.3.16 Death (Principal Sum): $25, 000 Loss Schedule: $2, 000 to 2 times principal sum Paralysis: 2 x principal sum Prosthetics: $3, 000 Blanket Medical Reimbursement: same limit as principal sum Rehabilitation: $3, 000 Tuition: $2, 000 Special Treatment Travel: $1, 000 Out of Province: $10, 000 Emergency Transportation: $50 Eye Glasses/Contact lenses: $100 Dental Accidents: $5, 000 Dentures/Artificial Teeth: $200 (including hearing aids) Fracture Indemnity: $50 - $500 Aggregate: $1, 000, 000 Out of Country: included

19

D.) Sepak Takraw Saskatchewan Inc. (STAS) Membership Policy & Benefits
1. Membership is available to any CLUB or INDIVIDUAL that is committed to the objectives of STAS, and adheres to the attached “Code of Conduct” (for further policy details see “Membership” under Constitution & Bylaws). 2. Benefits of “CLUB MEMBERSHIP” to Sepak Takraw Saskatchewan: 2.1 Receive Member Assistance Program (MAP) Grant of up to $250 per year for Sepak Takraw development; 2.2 Receive MAP Grant of up to $300 per year for sending a team(s) from your Club to zone playoff, provincial or national tournaments; 2.3 Receive Insurance Coverage for all members of teams registered in the Club; 2.4 Receive 10% discount on Takraw balls, NP KICKERS footwear, T-shirts, novelty products, portable court sets, instructional materials, and DVD’s for sale by NETPRO SPORTS, the Sepak Takraw Store … all products can be viewed/purchased online at www.netprosports.com; 2.5 Gain access to Sepak Takraw programs, workshops, courses and clinics – ranging from FREE to a minimum charge to help cover the cost of facility rental (if applicable); 2.6 Receive the right to one VOTE in the Annual General Meeting or any special meetings of members; 2.7 Receive direct communication, news and updates about Sepak Takraw happenings in Saskatchewan via email and a STAS Newsletter (in time to come), and also have opportunity for one's particular Club and/or their Sepak Takraw programs/activities to be highlighted in the communications; 2.8 Become partners in the development and growth of Sepak Takraw and “Get Active, Get your Kicks” programs and activities throughout the province; 3. Benefits of “INDIVIDUAL MEMBERSHIP” to Sepak Takraw Saskatchewan: 3.1 Automatically become a member of the Sepak Takraw Association of Canada (STAC), the national governing body, as well and receive its membership benefits … see www.SepakTakrawCanada.com; 3.2 Receive Insurance Coverage under both STAS and STAC for participation in affiliated programs/events; 3.3 Receive 10% discount on Takraw balls, NP KICKERS footwear, T-shirts, novelty products, portable court sets, instructional materials, and DVD’s for sale by NETPRO SPORTS, the Sepak Takraw Store … all products can be viewed/purchased online at www.netprosports.com; 3.4 Gain access to Sepak Takraw programs, workshops, courses and clinics – ranging from FREE to a minimum charge to help cover the cost of facility rental (if applicable); 3.5 Eligible to compete in local, provincial & national championship tournaments; 3.6 Eligible to try out for Team Saskatchewan and apply for the Athlete Assistance Program (AAP) Grant, designed to provide financial assistance to help top athletes train to be the best they can be; 3.7 Receive the right to one VOTE in the Annual General Meeting or any special meetings of members; 3.8 Eligible to serve on the Board of Directors, act as an area representative, work as volunteer/staff or serve on one of the committees of Sepak Takraw Saskatchewan; 3.9 Receive direct communication, news and updates about Sepak Takraw happenings in Saskatchewan via email and a STAS Newsletter (in time to come), and also have opportunity for one's particular Club and/or their Sepak Takraw programs/activities to be highlighted in the communications; 3.10 Become partners in the development and growth of Sepak Takraw and “Get Active, Get your Kicks” programs and activities throughout the province; 3.11 Earn FREE Sepak Takraw Products in any given membership year by recruiting other paying members: • Recruit 3 Individual Members, for a FREE red/white/black Takraw Ball Key Chain; • Recruit 6 Individual Members, for a FREE Takraw Ball of your choice from available stock; • Recruit 9 Individual Members, for a FREE Sepak Takraw DVD, your choice from available stock; • Recruit 12 Individual Members, for a FREE Sepak Takraw T-shirt, your choice from available stock.

All above products are provided by our sponsor, NETPRO SPORTS, and can be viewed on www.netprosports.com

20

MEMBERSHIP POLICY/BENEFITS, Appendix 1 Codes of Conduct
Athletes, coaches, managers, officials and chaperones associated with SEPAK TAKRAW SASKATCHEWAN teams represent themselves, the sport of Sepak Takraw and the province. In order to project an image that will make us proud of our sport and our athletes, all individuals must abide by the following code of conduct during all team activities, including training, travel and competitions, while at home and away, from the moment of departure until returning: 1. Comply fully with the rules of STAS and the national body, the Sepak Takraw Association of Canada (STAC). 2. Wear all required equipment, and do not wear personal items (i.e., rings, necklaces) or anything else that may be considered dangerous or hazardous to self or others. 3. Understand that athletes are under the direction of coaches during all team functions. 4. Foul language of any sort will not be tolerated by or towards any athlete, coach, manager, official parent, or chaperone. 5. Understand the responsibilities involved in being a team member in terms of proper conduct and willingness to participate in practices and tournaments. All individuals are responsible for being on time for all practices, games, meetings, departures, curfews, etc. and to notify the coach in advance, in the event of a change of plans. 6. Demonstrate courtesy and respect toward athletes, coaches, managers, officials, parents, and chaperones. 7. Disrespectful, offensive, abusive, racist or sexist remarks are not allowed and will not be tolerated. 8. Strive for excellence. Exhibit the qualities of good sportsmanship, dedication, pride, team spirit and leadership. 9. No use of any tobacco products, alcohol or other drugs, which affect physical ability, mood or behaviour, is allowed, unless prescribed by a physician for medical purposes (the administration of physician prescribed drugs will be the responsibility of the individual). 10. Participants must not use illegal drugs/narcotics or performance enhancing drugs. These include a variety of ‘over the counter’ medications. A complete list is available upon request. 11. Breaking any law of the land of any kind is not acceptable. 12. Orderly and reasonably quiet behaviour is expected while in public; this includes times in restaurants, hotels, when awaiting transportation, waiting for games to begin, at game demonstrations and/or promotional events. 13. Hotels are resting places for all registered guests; therefore hotel etiquette of the highest caliber is expected. Unacceptable behaviour includes running, phone abuse, playing loud music or television, fighting, pranks that may result in personal injury or property damage, etc. 14. All individuals are responsible for their hotel rooms. Rooms must be left clean; all garbage must be picked up and put in garbage bags and rooms checked for personal items. 15. All individuals are expected to respect others’ needs for study time, sleep etc. 16. Curfews as determined by the coach or team manager must be adhered to at all times. 17. Hotel doors must be propped wide open any time a coach, manager, chaperone or another player of the opposite sex is in the room. 18. Persons from outside the immediate team are not permitted in team hotel rooms, unless permission is obtained from the coach. 19. All individuals are expected to remain with the team during travel, and at tournament locations, unless specific permission is received from the coach.

21

20. Arrangements should be agreed upon between the athlete, parent/legal guardian and coach at the beginning of the trip. For those athletes who are old enough and mature enough to be responsible for themselves, special arrangements may be made with the coach providing their coach knows their whereabouts at all times. 21. All individuals are expected to treat the opposite sex with respect and dignity at all times. 22. Immoral behaviour is not acceptable and will not be tolerated. 23. Behaviour on the final night of a trip must also meet all conditions as set out above. 24. Care for and respect the equipment provided and facilities made available, which would include, but is not limited to, hotel rooms, training centres, gyms and transportation vehicles. Any one found guilty of damaging property, theft or vandalism will be held totally and personally financially responsible, and will be required to make financial payment or restitution. The Board of Directors and Coaches of SEPAK TAKRAW SASKATCHEWAN are fully aware that the above conditions may infringe on some of the athletes’ legal freedoms, but in order to satisfy legal responsibilities to the parent/legal guardian of the athlete, your cooperation is required and expected. If an individual commits an act in serious offence of this Code of Conduct, the coaching staff may immediately expel this individual from the team. Furthermore, if this behaviour warrants them being sent home from the tournament, wherever it may be, then it would be at the expense of the athlete/parent/legal guardian, not at the expense of SEPAK TAKRAW SASKATCHEWAN. No individual may participate in any SEPAK TAKRAW SASKATCHEWAN sanctioned program, competition or Provincial team activity until the Association is in receipt of a signed and dated Code of Conduct. For athletes under 18 years of age, a parent/legal guardian must also sign the Code of Conduct.

____________________________________________________ Signature

________________________ Date

____________________________________________________ Signature of Parent/Legal Guardian (if participant is UNDER 18 years of age)

_____________________________________ PRINT name, and Relationship to Child

22

1280 Cameron Street — Regina, SK — S4T 2T1 — Canada Phone: 306-584-8778 — Fax: 306-584-8778 Email: [email protected] Web Site: www. SepakTakrawSask.ca

SEPAK TAKRAW PROGRAMS / MEMBERSHIPS FORM
1. CLUB INFORMATION:
CLUB MEMBER NAME: ______________________________________ CONTACT NAME: ________________________ ADDRESS: __________________________________________ PHONE: _________________ FAX: ________________ CITY: ______________________________ EMAIL: ________________________________________________________ NUMBER OF TEAMS: ______________________ NUMBER OF PLAYERS (please attach a list): ____________________ NAME OF PROGRAM/LEAGUE/TOURNAMENT: __________________________________________________________ LOCATION: ____________________________________ DAY(S)/TIME(S): _____________________________________

2. INDIVIDUAL MEMBERSHIP INFORMATION:
TEAM NAME (if applicable): ___________________________________________________________________________ PARTICIPANT’S GIVEN NAME: _________________________ FAMILY NAME: _________________________________ ADDRESS: ________________________________________________________________________________________ CITY/TOWN: ______________________________________ PROV: __________ POSTAL CODE: __________________ HOME PHONE NO: ( ) __________________________ MOBILE PHONE NO: ( ) _____________________________ FAX: ( ) _______________________ E-MAIL: ___________________________________________________________ BIRTH DATE: __________________________ AGE: __________ GENDER (circle one): M F (mm/dd/yyyy)

3. MEMBERSHIPS / PROGRAM / LEAGUE / TOURNAMENT FEE INFORMATION:
STAS Annual CLUB MEMBERSHIP Fee (expires December 31 ): st STAS Annual INDIVIDUAL MEMBERSHIP Fee (expires December 31 ): Above-named Program/League/Tournament (as per dates indicated above): TOTAL FEE DUE:
st

$50 $30 ____ ____

Enclosed: Enclosed: Enclosed: Enclosed:

Yes / No Yes / No Yes / No Yes / No

I WAS RECRUITED BY: _____________________________ (first & last name) FROM: _______________________ (city)

4. EARN A FREE SEPAK TAKRAW KEY CHAIN, BALL, VIDEO AND/OR T-SHIRT IN ANY GIVEN MEMBERSHIP YEAR BY:
Recruiting 3 paying Individual Members, for a FREE red/white/black Takraw Ball Key Chain Recruiting 6 paying Individual Members, for a FREE Takraw Ball of your choice from available stock Recruiting 9 paying Individual Members, for a FREE Sepak Takraw DVD, your choice from available stock Recruiting 12 paying Individual Members, for a FREE Sepak Takraw T-shirt, your choice from available stock All above products are provided by our sponsor, NETPRO SPORTS, and can be viewed on www.netprosports.com I hereby, both for myself, my heirs, executors and administrators, release from liability and waive any and all claims for damages I may have against the organisers holding this program, their agents, representatives, successors, assigns and the program sponsors, for any and all injuries that may be sustained during the course of this program/league/tournament. SIGNATURE: __________________________________________________ (Parent/Guardian if under 18) DATE: _________________________

23

E.) Sepak Takraw Saskatchewan Inc. (STAS) Members Assistance Program (MAP) Grant Policies and Procedures:
1. PURPOSE: 1.1. The purpose of the Member Assistance Program (MAP) is to provide financial assistance to our affiliated membership so that they may operate programs that encourage/promote active participation and membership in their club/program, as well as encourage/promote the idea of their club players competing outside their own club. This grant is made available to Sepak Takraw Saskatchewan (STAS) through the assistance of the Saskatchewan Lotteries Trust Fund for Sport, Culture and Recreation, which derives proceeds from the sale of lottery tickets in Saskatchewan. A MAP Review Committee of STAS will be reviewing all grant requests and recommend approval.

1.2.

2. ELIGIBILITY: 2.1. Applicants must be paid members in good standing with STAS, Individual Membership Fee being $30/person (primarily players/teams that are participants in STAS-organized programs/courses OR players, coaches, managers & officials of advancing teams), and Club Membership being $50/club (school/association/group).

3. APPLICATION POLICIES & PROCEDURES: 3.1. “Clubs” may apply for and receive up to $250 for Club/Program Building: 3.1.1. The focus of funding for “Clubs” shall be for the establishment of local programs, leagues and events, AND WILL REQUIRE THE CLUB TO: a.) host a clinic, b.) purchase equipment & instructional materials for their teams (at 35% discount) if they do not yet have a sufficient supply, and c.) participate in a local program, league and/or divisional tournament. 3.1.1.1 Must host a Sepak Takraw Clinic for your Club: 3.1.1.1.1 One-Hour Introductory Clinic for one group of participants ($75**); 3.1.1.1.2 Half-Day Clinic ($195**), which can be: 3.1.1.1.2.1 one group of participants (they learn more skills and game strategy); 3.1.1.1.2.2 2 or 3 groups of participants, each having a 1-hour introductory clinic; 3.1.1.1.3 Full-Day Clinic ($325**), which can be: 3.1.1.1.3.1 one group of participants (they learn more in-depth skills, rules & game strategy); 3.1.1.1.3.2 4 or 5 groups of participants, each having a 1-hour introductory clinic. The Full-Day Clinic comes with FREE AFTER-SCHOOL CERTIFIED REFEREE COURSE (4:00 – 5:30 p.m., for paid Individual Members 15 years old and up). • While quantities last, participants receive a FREE Sepak Takraw Rule Book, sponsored by www.AlliedPrinters.com … and they begin their certification.

**Clinic Fee: as outlined above is from Internationally Certified Coach, but does not include expenses outside Regina such as mileage, meals and accommodation (if applicable), which must be provided by the hosting Club(s) …$0.35/km for mileage (several Clubs/Schools/Groups can plan together, have clinics on consecutive days, and split the common mileage); meals & accommodation could be taken care of through a billet home or commercially, host’s choice. Alternately, pending availability, Clubs may opt to have a Clinic conducted by a Layperson (who would not be an internationally certified coach, but would be an experienced player) for a cheaper rate: 3.1.1.1.4 One-Hour Introductory Clinic for one group of participants ($50**);

24

3.1.1.1.5 Half-Day Clinic ($100**), which can be: 3.1.1.1.5.1 one group of participants (they learn more skills and game strategy); 3.1.1.1.5.2 2 or 3 groups of participants, each having a 1-hour introductory clinic; 3.1.1.1.6 Full-Day Clinic ($170**), which can be: 3.1.1.1.6.1 one group of participants (they learn more in-depth skills, rules & game strategy); 3.1.1.1.6.2 4 or 5 groups of participants, each having a 1-hour introductory clinic. ** Plus Expenses: Mileage, $0.35/km; Meals; Accommodation as applicable. 3.1.1.2 Must purchase Instructional Materials and a set of Takraw balls (if your school/group/club does not yet have these items) … but all at a 35% DISCOUNT off the regular retail price with any of the above clinics. Specifically what you will need for a nd successful program are: a.) the Sepak Takraw 101 Manual (2 Edition), b.) Sepak Takraw Just for Kick Video or DVD, c.) at least 6 Takraw balls, all from under $120. Must participate in a City/Divisional Sepak Takraw League/Tournament in the membership year. SCHOOLS/GROUPS/CLUBS WHO ORGANIZE & RUN A CITY/DIVISIONAL TOURNAMENT RECEIVE A FREE COACHING CLINIC (in conjunction with Sepak Takraw Clinics in the area if outside Regina). • While quantities last, participants (paid Individual members) receive a FREE Sepak Takraw 101 Instructional/Coaching Manual, sponsor: www.AlliedPrinters.com

3.1.1.3

3.1.2. The instructional materials will be effective tools for Clubs to use to make their own people knowledgeable of coaching and refereeing Sepak Takraw, which is very much like volleyball. 3.1.3. Priority for funding shall be for “Club Members” that also plan/anticipate on advancing a winning team(s) to compete in regional, provincial and/or national events (i.e., they would submit a Spending Plan for their “Club” as well as for at least one “Team” from their Club, who they anticipate may win their local tournament and advance to the next level). 3.2. “Clubs” Sanctioned Tournament Hosting Grant: 3.2.1. Clubs may also apply to receive various amounts of money & equipment through the M.A.P. to help them host a Sanctioned Sepak Takraw Tournament, receiving as indicated below: 3.2.1.1 3.2.1.2 3.2.1.3 3.3. Up to 10 teams – $10 per registered team, plus 3 Takraw balls; 11 to 20 teams – $10 per registered team, plus 4 Takraw balls & 1 Takraw net; Over 20 teams – $10 per registered team, plus 6 Takraw balls & 2 Takraw nets.

“Teams” may apply for and receive up to $300: 3.3.1. The focus of funding for the three main age categories of Teams – defined as “Youth” (12 – 14 yrs. old), “Junior” (15 – 18 yrs. old) & “Senior” (19 & older) – shall be for expenses related to traveling, hosting and/or competing in regional, provincial and/or national tournaments. 3.3.2. All “Teams” must come from a registered “Club Member”, which must have a minimum of two teams, or 6 players, enlisted in their Club (school, association, or group). The only exception is if the Players and/or Team are Individual Members of STAS and are registered participants in a STASoperated Program. 3.3.3. All players & officials of the “Team” applying for funds must be Individual Members of STAS.

3.3.

In the first fiscal year of STAS: 3.3.1. In the first fiscal year of STAS (January 1 – December 31, 2009), Applicants shall submit a Spending Plan form as soon as possible with their Membership Application form and Fee to STAS at any time for their program/league/tournament/training that is planned to occur in the 2009 fiscal

25

year … realizing that in the first year, approved funds will be released on a first-come-first-serve basis and that annual membership expires on December 31, 2009, regardless of the issue date. 3.4. In the years following the first fiscal year of STAS: 3.4.1. “Club Member” Applicants, must submit their Spending Plan with their Membership Application & st Fee to STAS by deadline of Dec. 31 , for their program/league/tournament plans scheduled to st occur in the upcoming fiscal year, starting Jan. 1 . For example, the MAP submission deadline is st st st Dec. 31 , 2009 for proposed activities scheduled to take place between Jan. 1 and Dec. 31 , 2010, and so on. 3.4.2. Priority funding shall be for “Club Members” that also plan/anticipate on advancing a winning team(s) from their Club to compete in regional, provincial and/or national events. 3.4.3. “Team” Applicants, if their anticipatory Spending Plan was not submitted along with a Club Membership Application, must submit their Spending Plan with their Individual Membership Fees, no later than one month prior to an event for which they plan to compete in and incur expenses. 3.5. Submission of the MAP Application & Follow-up Forms: 3.5.1. MAP Spending Plan & Follow-up Forms should be typed, signed by the Club President or Chairperson or Team Captain (if Team Application is outside a Club) and mailed to: Vice President – Finance/Administration Sepak Takraw Saskatchewan 1280 Cameron Street Regina, SK S4T 2T1 3.5.2. Late or improperly completed requests shall be returned to the applicants. 4. FOLLOW-UP REPORT: 4.1. Applicants must submit a Follow-up Report (if “Club” applicant, one for the entire club) with ACTUAL RECEIPTS and Expense Summary Forms to STAS no later than one month following the completion of the program, league, or tournament. Failure to do so may result in no funds being awarded.

5. APPROVAL OF APPLICATIONS: 5.1. All applications are subject to approval by STAS and approved amounts allotted will be based on: 5.1.1. The cost of the program/league/tournament; 5.1.2. The number of players and teams registered in the program/league/tournament; 5.1.3. The duration of the program/league/tournament; 5.1.4. The amount of self-help funding shown by the applicant; 5.1.5. The amount of funding available. 6. CONDITIONS OF FUNDING: 6.1. 6.2. 6.3. 6.4. Applicant’s program or event must increase the quality and level of participation in Sepak Takraw; Applicants must provide and show self-help funding for the program/league/tournament; The proposed program/league/tournament for which funding is being requested cannot duplicate funding any project(s) already in place, nor can it show a deficit; All recipients are required to acknowledge the support of the Saskatchewan Lotteries Trust Fund for Sport, Culture and Recreation;

26

6.5.

Applicants must submit follow-up reports on time.

7. INELIGIBLE EXPENDITURES: 7.1. 7.2. 7.3. 7.4. 7.5. 7.6. 7.7. Any construction, upgrading, maintenance or operating costs of facilities; Subsidization of full-time employees; Cash prizes; Social events (barbeques, lunch etc.); Alcoholic beverages; Research projects or feasibility studies; Any other expenses as deemed ineligible by the STAS or the Saskatchewan Lotteries Trust Fund for Sport, Culture and Recreation.

8. PAYMENT: 8.1. Approved funds will be sent from the STAS office upon receipt of the properly completed Follow-up Report, including all ACTUAL RECEIPTS, and it will be sent to the Club or Team official indicated on the application. Approved Grants are paid to a Club or Team with the understanding that funds are to be used for the purpose that was outlined in the application.

27

1280 Cameron Street — Regina, SK — S4T 2T1 — Canada Phone: 306-584-8778 — Fax: 306-584-8778 Email: [email protected] Web Site: www.SepakTakrawSask.ca

Dear Principal and Athletics Director: I am extremely pleased to announce that SEPAK TAKRAW SASKATCHEWAN INC. (STAS), has been incorporated as the provincial governing body for the sport of Sepak Takraw in Saskatchewan, operating under the support of SaskSport. As such, STAS is offering GRANTS for schools to have Sepak Takraw programs, develop leagues and organize tournaments. SEPAK TAKRAW IS ONE OF THE FEW SPORTS/PHYS. ED. ACTIVITES THAT CAN BE TAUGHT IN SCHOOLS THAT FOCUSES ON THE SADLY NEGLECTED AREA OF “EYE-FOOT” COORDINATION; SO IT WILL HELP YOU ACHIEVE YOUR CURRICULUM GOALS, ESPECIALLY WHEN IT COMES TO “PHYSICAL LITERACY” AND MOVEMENT DEVELOPMENT … OF THE WHOLE BODY FOR THE WHOLE CHILD. With some 200 schools in the province now having Sepak Takraw equipment and playing at one level or another, it was time to ‘get the ball rolling’! There is already an Elementary School Sepak Takraw League being organized in Regina right now, planning to start about when basketball is done, which is an ideal time to include Sepak Takraw into your school program (around March/April – May). The benefits of developing a Sepak Takraw Program/League in your school/division: Since it’s played on a badminton court with 5-foot high nets, you already have all the major equipment needed, and with a MAP Grant ($250) you can get 6 Takraw balls, Instructional Manual & DVD for under $120 … making it a very inexpensive sport – and for gear, players just wear shorts, T-shirts & runners. Teams are made up of only a minimum of THREE players … ideal for smaller populations. Helps develop the sadly neglected area of eye-foot coordination, and enhances balance, flexibility, leg strength, agility as well as team dynamics … and is perfect for soccer cross-training. Following the Sepak Takraw 101 Manual, the sport is easy to teach and super fun to play (grade 5 & up). There will be zone play-offs encouraged for all schools involved, leading up to a provincial tournament in Regina on st July 1 , in Wascana Park. Since this is still such a new sport, most of the players/teams will be at the same ability level. Winning teams could potentially go right to the national tournament in Calgary this August. The MAP Grant that you can receive to get a Sepak Takraw program going is for up to $250, which you can use to have a Clinic, purchase equipment/materials and participate in a league/tournament … depending on what kind of clinic you choose, you may also have a FREE REFEREE CLINIC and/or COACHING COURSE. STAS will also be starting a project called, “GET ACTIVE, GET YOUR KICKS”, which will simply focus on the fun aspects of kicking and will reward participants for achieving various kicking tasks/challenges. Included with this letter, please find enclosed: A Clinic/Equipment & Materials/Tournament Information Sheet … all for which MAP Grant funds can be used; A MAP Application Form (Spending Plan); A Sepak Takraw Poster to motivate your school about this new sport. We would be very grateful if you could please put up the enclosed poster in your school where students can see it, and make plans to “get your kicks” soon. I very much look forward to helping in any way that I can. Sepak Takraw sessions will be presented at the SPEA/SHEA Conference in May. See you there! Sincerely,

Rick Engel, VP-Finance/Administration

28

HOST A STAS KICKING AND/OR SEPAK TAKRAW CLINIC
The best way to motivate future potential ‘Kicking Sensations’ or ‘Sepak Takraw Stars’ in your school or community is to host a STAS Kicking and/or Sepak Takraw Clinic(s). Following are six different clinic options to choose from: 1.) 1-HOUR INTRODUCTION TO KICKING CLINIC: where participants learn 5 Basic Kicks to control a hand-woven ball without using hands or arms, and try a few ‘Kickers Rock Challenges’ (i.e. Consecutive Kicks, Target Kick, Circle Game, Trick Kicks, Wall-Run Sepak Takraw, etc.) for which winners could get a prize such as a Takraw ball, t-shirt, poster, Takraw key chain, etc. 2.) 1-HOUR INTRODUCTION TO SEPAK TAKRAW CLINIC: where participants are divided up into teams and are taught the net game (Sepak Takraw) skills and strategies, putting their newly learned kicking skills to use over a net in a team sport (from modified versions at first, to the actual game). 3.) 2-HR. COMBINATION CLINIC: combining 1.) & 2.) above. 4.) 1-HOUR QUICK KICKING/SEPAK TAKRAW CLINIC: where participants quickly learn the kicking skills and move right into a modified net game (without doing Challenges, etc.). 5.) HALF-DAY KICKING/SEPAK TAKRAW CLINIC: combining 1.) & 2.) above, PLUS spend more time going through some drills that will develop specific skills for the positions played in the net game (i.e., serving, setting, spiking, blocking). 6.) FULL-DAY KICKING/SEPAK TAKRAW CLINIC: same as 5.) above, PLUS spend extra time developing game skills and strategies, PLUS make up teams and have a mini Sepak Takraw Tournament.
CLINIC LENGTH OPTIONS FOR GROUPINGS WITH VARIOUS CLINIC LENGTHS Ideal Participants/Group: 6 – 10 / Badminton Court CERTIFIED COACH CLINICIAN FEE LAYPERSON / PLAYER CLINICIAN FEE ONE-HOUR One group doing Clinic 1.), 2.) or 4.) --TWO-HOUR One group doing Clinic 3.) Two groups, each doing Clinic 1.), 2.) or 4.) $150** $75** HALF-DAY One group dong Clinic 5.) Two or three groups, each doing Clinic 1.), 2.) or 4.) $195** $100** FULL-DAY One group dong Clinic 6.) Two groups, each doing Clinic 5.) OR 3 – 5 groups doing 1.), 2.), 4.) or 5.) $325** $170**

$75** $50**

** Plus Expenses: Mileage, $0.40/km; Meals; Accommodation as applicable. ** All STAS Club Members are eligible for a M.A.P. Grant of up to $250 or more that can be used for these costs. The FULL-DAY CLINIC comes with a FREE AFTER-SCHOOL CERTIFICATION REFEREE COURSE: • 3:30 – 6:00 p.m., free for anyone 15 years old and up to attend that is a paid Individual Member; • Participants will write a test at the end and begin their certification process, which means getting paid to referee; • While quantities last, participants receive a FREE Rule Book, sponsored by www.AlliedPrinters.com

PURCHASE EQUIPMENT & INSTRUCTIONAL MATERIALS AT A 35% DISCOUNT
As a STAS club member, your school/community can purchase Instructional Materials and a set of Takraw Balls at a 35% DISCOUNT off the regular retail price with any of the above clinics through the M.A.P Grant, thanks to our equipment sponsor, www.netprosports.com Specifically, what you will need for a successful program is: 1.) “Get Active, Get Your Kicks!” Benchmarks & Evaluation Resource Manual; 2.) Sepak Takraw 101 – the Complete Instructional/Coaching Manual; 3.) Sepak Takraw - Just for Kicks instructional DVD; 4.) And at least 6 Takraw balls … all this for under $140.

PARTICIPATE IN A LOCAL OR DIVISIONAL PROGRAM, LEAGUE OR TOURNAMENT
As a STAS club member, participating in a local school/city/divisional Sepak Takraw program/league/tournament in the rd membership year is the 3 and final requirement for M.A.P. Grant eligibility. SCHOOLS/GROUPS/CLUBS WHO ORGANIZE & RUN A CITY/DIVISIONAL TOURNAMENT RECEIVE A FREE COACHING CLINIC (in conjunction with Sepak Takraw Clinics in the area if outside Regina). • While quantities last, participants (paid Individual members) receive a FREE Sepak Takraw 101 Instructional/Coaching Manual, sponsored by www.AlliedPrinters.com

29

30

MEMBERSHIP ASSISTANCE PROGRAM APPLICATION FORM
(And/Or Club Membership Form)
Name of Club/School/Association

Please Type or Print
Contact Name

Project Description: (detailed as possible)
Address

Purpose:
Town/City (w) Telephone Number Email Fax Number Postal Code

PROJECT BUDGET / SPENDING PLAN

Project Description:

Revenue: MAP Grant Requested: Self Help:

$ $ $ $ $

Total Revenue: Expenses: Training Competition Uniforms Equipment Misc. STAS Annual Club Membership Fee of $50: Enclosed with this application _____ Already previously paid for this year _____
(STAS fiscal year being Jan. 1 - Dec. 31)

$

$ $ $ $ $ $

Total Expenses:

Provincial Sport Governing Body use only:

AMOUNT APPROVED:
Club Official's Signature

$

Date

Please keep a copy for your files

31

SEPAK TAKRAW SASKATCHEWAN INC. (STAS)
TEAM EXPENSE SUMMARY
Team Name: ______________________________________________________

STAS Individual Membership Fee $______ x # Individuals _______ = $________ 1) Tournament: Entry Fee: Transportation: Accommodation: Meals: Coaches Expense: Sub Total: 2) Tournament: Entry Fee: Transportation: Accommodation: Meals: Coaches Expense: Sub Total: 3) Tournament: Entry Fee: Transportation: Accommodation: Meals: Coaches Expense: Sub Total: $ $ $ $ $ $ TOTAL TEAM EXPENSE: $ $ $ $ $ $ $ $ $ $ $ $ 4) Tournament: Entry Fee: Transportation: Accommodation: Meals: Coaches Expense: Sub Total: 5) Tournament: Entry Fee: Transportation: Accommodation: Meals: Coaches Expense: Sub Total: 6) Tournament: Entry Fee: Transportation: Accommodation: Meals: Coaches Expense: Sub Total: $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

CLUB EXPENSE SUMMARY
The following club expenses must have receipts: Uniforms: Gym Rentals: Equipment: Medical Supplies: $ $ $ $

Club Signature

Date TOTAL CLUB EXPENSE: $

32

MEMBERSHIP ASSISTANCE PROGRAM FOLLOW UP REPORT
Please Type or Print
Name of Club/School/Association

Project Report: (detailed as possible) Did the project meet the stated purpose?

Contact Name Address Town/City (w) Telephone Number Email Fax Number Postal Code

Project Description:

ACTUAL PROJECT COSTS

Revenue: MAP Grant Received: Self Help:

$ $ $ $ $

Total Revenue: Expenses:

$

$ $ $ $ $ NOTE: Attach all receipts verifying expenditures I hereby certify the above information is correct and factual Total Expenses: $

Please keep a copy for your files

Club Official's Signature

Date

33

F.) Sepak Takraw Saskatchewan Inc. (STAS) Athletes Assistance Program (AAP) Grant Policies and Procedures:
1. PURPOSE: 1.1. The purpose of our Athlete Assistance Program (AAP) is to provide direct funding support to our high performance athletes who are committed to compete beyond a provincial level and have the greatest potential to improve their performance standard and/or ranking at the national level. This grant is made available to Sepak Takraw Saskatchewan (STAS) through the assistance of the Saskatchewan Lotteries Trust Fund for Sport, Culture and Recreation, which derives proceeds from the sale of lottery tickets in Saskatchewan. An AAP Review Committee of STAS will be reviewing all grant requests and recommend approval.

1.2.

2. ELIGIBILITY: 2.1. 2.2. 2.3. 2.4. 2.5. Applicants must be paid members in good standing with Sepak Takraw Saskatchewan (STAS), Individual Membership Fee being $30/person; Athlete must have been a full time resident of Saskatchewan for the previous 12 months (Jan. 1 – Dec. 31) and hold a valid Saskatchewan Health Card; The Athlete must be a minimum of 14 years of age; The Athlete must have competed in the previous provincial championships and other major events over the past year and be a current or previous provincial Sepak Takraw Team member; The Athlete must be seriously committed to improve his/her athletic performance beyond a provincial level through intense training and technical development with the provincial team program, and on his/her own all year round, resulting in competitive success; The Athlete must attend ALL provincial practices, training programs and tournaments. If, for some important reason, an Athlete cannot attend, the Technical Director/Coach must be notified in advance; The Athlete must be AVAILABLE for selection onto a Saskatchewan Provincial Team, and compete in all tournaments/events for which they are selected; If injured, the Athlete must notify the STAS office immediately; The Athlete must sign and adhere to the STAS Code of Conduct; The Athlete must sign and adhere to a contract of Athlete Commitment with STAS.

2.6. 2.7. 2.8. 2.9. 2.10. 3.

VOLUNTEERISM: 3.1. Upon request, assist in grassroots programming such as Introductory Clinics, Game Demos, School Leagues, and Tournaments, etc., such as, but not limited to, the following potential programs: 3.1.1. Pre School Season Clinics/Demos – January/February/March (and potentially all year round); 3.1.2. Elementary School League (12 – 14 years old) – April/May; 3.1.3. High School League (15 – 18 years old) – April/May; 3.1.4. School Play offs (12 – 18 years old) – May/June; 3.1.5. Jr. (18 & under) & Sr. (19 & older) Outdoor Program & Recreation League – June/July/August; 3.1.6. Modified Mini-Kicks (9 – 11 years old) – September; 3.1.7. Adult Indoor Recreation/Competitive League (19 & older) – September/October/November;

34

4. ATHLETE SELECTION AND RANKING 4.1. Commitment – 50 points, 50% 4.1.1. Attendance (4.1.1.1 is 10 points, others are 5 points each for a maximum total of 25 points): 4.1.1.1 4.1.1.2 4.1.1.3 4.1.1.4 Personal Fitness/Technical Training Program (following an Advanced Training Schedule); Advanced/Provincial Team Training Program/Competitions – Indoor; Advanced/Provincial Team Training Program/Competitions – Outdoor; Provincial/National Training Camps and/or Training.

4.1.2. Volunteer Activities (5 points each for a maximum of 25 points): 4.1.2.1 4.1.2.2 4.1.2.3 4.1.2.4 4.1.2.5 4.2. Clinics/Demos/Promotional Events; School/Adult Leagues; Summer Outdoor Programs; Modified Mini-Kicks; Office/Administrative Tasks.

Skill – 45 points, 45% 4.2.1. From “STAC National Skills Test” Results: 4.2.1.1 4.2.1.2 4.2.1.3 4.2.1.4 4.2.1.5 Consecutive Kicks (10 points for a total of 200 or more, 0 points for under 200); Defense/Setting (10 points for a total of 35 or more, 0 points for under 35); Targeted Serving (10 points for a total of 35 or more, 0 points for under 35); Successful Spiking (10 points for a total of 25 or more, 0 points for under 25); Successful Blocking (5 points for a total of 5 or more, 0 points for under 5).

4.3.

Potential – 5 points, 5% 4.3.1. Recommended as National Team Player (from Training Program/ID Camp/Skills Test, 5 points).

5. GRANT ALLOCATIONS 5.1. The amount of Approved Grant Funds that will be distributed to each Athlete shall be relative to his/her total sum of points (%) for Commitment, Skill, and Potential.

6. SELECTION COMMITTEE 6.1. The Selection Committee shall ideally consist of the Technical Director/Provincial Coach and the VP Excellence, and they shall determine which athletes will receive funding, and how much they will receive (according to the Ranking results above and the amount of funds available).

7. FUNDING PURPOSE & APPLICATION SUBMISSION PROCEDURES: 7.1. The undetermined amount of Eligible Funding shall be used for: 7.1.1. Helping Athletes train and travel to competitions;

35

7.1.2. Helping pay for tuition fees of post-secondary institutions; 7.1.3. Helping pay for lost wages due to attendance at training or competitions. 7.2. Saskatchewan athletes training outside the province are still eligible for assistance under the following conditions: 7.2.1. STAS substantiates that the athlete cannot receive the required training in Saskatchewan to adequately progress their Sepak Takraw skill level. This could be due to a lack of facilities, coaching, competition, etc. 7.2.2. Athletes who attend a post-secondary educational institution out of province because the course of study is not available in Saskatchewan. 7.2.3. Athletes that receive Athlete Assistance must remain eligible to compete for Saskatchewan at national competitions and/or Multi-sport Games, and not compete for another province. 7.3. Submission of AAP Application: 7.3.1. As STAS’s Fiscal Year is January 1 – December 31, Applicants shall submit an AAP Application Form, completed National Skills Test, along with their Membership Form & Fee (if not already paid) st to the STAS Office by the Deadline of 5:00 p.m., March 31 . 7.3.2. AAP Application Forms should be typed out or printed neatly, signed, dated and mailed to: Vice President – Finance/Administration Sepak Takraw Saskatchewan 1280 Cameron Street Regina, SK S4T 2T1 7.3.3. Late or improperly completed requests shall be returned to the applicants. 7.3.4. STAS will inform applicants of their status once all documentation has been received, including the National Skill Test results. 7.3.5. Once decided, STAS will notify SaskSport of the number of athletes receiving funding. 8. PAYMENT PROCEDURES: 8.1. 8.2. Athletes must sign a contract; Athletes shall receive funding in two payments, $100 of their allotted amount shall be paid on April 1 , and if it is determined that the athletes have maintained their commitment for the rest of the year, the allotted st amount remaining shall be paid out on December 1 ; If an Athlete does not meet all requirements throughout the year, the remaining allotted amount of funding will be distributed to the other athletes that are in the Athlete Assistance Program.
st

8.3.

36

STAS ATHLETE ASSISTANCE PROGRAM (AAP) APPLICATION FORM
(To be submitted with “National Skills Test”)
A. Personal Information Full Name: _________________________________________________________ Birth Date: ___/___/___ (mm/dd/yy) Address: _______________________________________ City: ________________________ Postal Code: ____________ Home Phone: _______________ Mobile Phone: _______________ Email: ______________________________________ Gender (circle one): M / F Occupation: _________________________________________ Date: ___________________ DEADLINE: May 31 for current fiscal year (Jan. 1 – Dec. 31). Mailed or dropped off at STAS office by 5:00 p.m. B. Sepak Takraw Experience Please list the teams you have played for: __________________________________________________________________________________________________ __________________________________________________________________________________________________ Please list the programs you have played regularly in over the past 2 years: __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ Please list the tournaments/events you have competed in over the past 2 years: __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ Please list your volunteer Sepak Takraw activities: __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ Do you have Sepak Takraw Coaching experience? Yes / No If yes, what level of certification? _______________________ Please list experience_________________________________________________________________________________ __________________________________________________________________________________________________ Do you have Sepak Takraw Refereeing experience? Yes / No If yes, what level of certification? ______________________ Please list experience_________________________________________________________________________________ __________________________________________________________________________________________________ C. Athlete Declaration I hereby declare that the above information, to the best of my knowledge, is true and complete. In return for any assistance provided under the Athlete Assistance Program, I will undertake to fulfill training and competition expectations as outlined by Sepak Takraw Saskatchewan, my provincial sport governing body.
___________________________________________________
st

Applicant’s Signature
________________________________________ Applicant’s Name (PRINT, BLOCK LETTERS)

_______________________________ Date

STAS OFFICE USE ONLY: Date Application Received: _____________________________ Approved: _______ Not Approved: _____ Reason: ___________________________________________________________________________________________ STAC Skills Test: Consecutive Kicks Total: _______; Overall Skill Rating ____%; Athlete Assistance Support: $________

37

Sepak Takraw Association of Canada
Regina, SK Canada Phone/Fax: (306) 584-8778 Email: [email protected] Web Site: www.takrawcanada.com

NATIONAL SEPAK TAKRAW SKILLS TEST

– page 1

*Test must be administered and signed by a Provincial or National Sepak Takraw Coach for Funding Eligibility* Full Name: _________________________________________________________ Birth Date: ___/___/___ (mm/dd/yy) Address: _______________________________________ City: ________________________ Postal Code: _________ Home Phone: _______________ Mobile Phone: _______________ Email: ___________________________________ Gender (circle one): M / F Occupation: _________________________________________ Date: ________________ A.) BASICS: 1. CONSECUTIVE KICKS – record the best ONE out of three tries: Ball is considered dead and you must start over when you foul (ball hits ground, hand, arm or any other object) or when ball is kicked by a method other than what you are working on): a. b. c. d. e. f. g. Inside Kick: Outside Kick: Toe Kick: Knee Bump: Header: Shoulder Bump: Low Ball-High Ball (two hits = 1 point): right foot ______ right foot ______ right foot ______ right side ______ forehead ______ right side ______ right foot ______ left foot _____ left foot _____ left foot _____ left side _____ left side _____ left foot _____

Total ______ Total _____ Left & Right Foot Basic Hits Points Total ______ h. Left Low Ball-Right High Ball (two hits = 1 point): i. Right Low Ball-Left High Ball (two hits = 1 point): j. Free Style (all kicks, both sides):
2.

______ ______ ______ Advanced Hits Points Total ______

DEFENSE/SETTING – record how many out of 5 tries were successful in receiving a thrown ball from 25 ft. away, popping it up then setting it onto a mat target (front edge being 9 ft. away from kicker) – understanding that a “successful” SET must rise to a minimum height of 8-10 ft. and drop straight downward onto the mat: a. b. c. d. e. f. g. h. i. j. k. l. m. n. Slow lob throw to right foot, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Slow lob throw to left foot, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Slow lob throw to right knee, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Slow lob throw to left knee, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Slow lob throw to chest, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Slow lob throw to head, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Hard, fast throw to right foot, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Hard, fast throw to left foot, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Hard, fast throw to right knee, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Hard, fast throw to left knee, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Hard, fast throw to chest, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Hard, fast throw to head, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Over-the-head, right corner throw, pop ball up & set onto 8’ x 8’ mat target, 9’ away: Over-the-head, left corner throw, pop ball up & set onto 8’ x 8’ mat target, 9’ away: ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ % ____ / 5 = ____ %

TOTAL ____ / 70 = ______%
(Sepak Takraw 101, 2 Edition, page 134)
nd

38

NATIONAL SEPAK TAKRAW SKILLS TEST
B.) TARGETED SERVING FROM A DESIRED CONSISTANT TOSS: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Medium Speed Serve Between Defense, right side: Medium Speed Serve Between Defense, left side: Hard Serve, right side: Hard Serve, down the centre: Hard Serve, left side: Short Serve, right side: Short Serve, left side: Corner Lob, right side: Corner Lob, left side: Short Spinner (fake hard serve), right side: Short Spinner (fake hard serve), centre: Short Spinner (fake hard serve), left side: Net Drop Serve, anywhere in the court:

– page 2

_____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % TOTAL ____ / 75 = ______ %

C.) SPIKING FROM GOOD CONSISTANT SETS/TOSSES CLOSE TO THE NET: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Head Spike: Soul Spike: Roundhouse Instep Spike: Roundhouse Soul Spike: Roundhouse Toe Spike: Standing Sun Back Spike: Jumping Sun Back Spike: Ninja Spike: Hand Stand Spike: Roll Spike: Dink: _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % _____ / 5 = _____ % TOTAL ____ / 50 = ______ % D.) BLOCKING A CONSISTANT SPIKE FROM CLOSE TO THE NET: 1. Back Block: 2. Combination Leg-Back Block: _____ / 5 = _____ % _____ / 5 = _____ % TOTAL ____ / 15 = ______ % E.) PLAYER/TEAM GAME ANALYSIS RESULT: 1. # of points made due to this player’s kick: ______ / over total # of points achieved in set or match = ____ % 2. # of points against due to this player’s error: ______/ over total # of points achieved in set or match = ____ % F.) RECOMMENDED STRONGEST POSITION FOR THIS PLAYER: 1. Tekong ____ 2. Setter/Blocker ____ 3. Spiker ____

G.) TEST ADMINISTRATOR: Name: _____________________________ Signature: ________________________________ Date: ______________ City: ______________________ Work Phone: ____________________ Email: ________________________________ STAS OFFICE USE ONLY: 1. This player kicked ________ consecutive Basic Kicks, ________ consecutive Advanced Kicks, totaling _______ 2. This player’s skill totals: Defense/Setting ___/70, Serving ___/75; Spiking ___/50; Blocking ___/15 = _____/210. 3. This player’s skill rating is: Defense/Setting ___%, Serving ___%, Spiking ___%, Blocking ___%. Average: ____ 4. This player is ___ is not ___ recommended a provincial/national competitive team placement in their division.
(Sepak Takraw 101, 2 Edition, page 135)
nd

39

Sepak Takraw Association of Canada
Regina, SK Canada Phone/Fax: (306) 584-8778 Email: [email protected] Web Site: www.takrawcanada.com

PLAYER/TEAM GAME ANALYSIS SHEET
A critical part of any team sport is to be able to effectively analyze how individual players are doing in game situations, in their respective positions, and how they do as a team. A quick way to accomplish this is to record who made the mistakes, or gave up points, and who made the points for the team. The following tables allow you to not only analyze your own players/team, but also the opponents … so you know where their weaknesses are and can plan your plays accordingly. Simply fill in the names for the teams and the numbers and/or names for the players, and then make a tick mark in the appropriate cell for each rally, indicating which player made what mistake or point. Add them up at the end of the set or match and then you can analyze the results and discover what needs to be worked on more.

Name of Event: _____________________________________ Place: ______________________________ Date: ______________ Match #: ______ Division: ________________ Gender: ____ Court: ____ Head Referee: _____________________________ Assistant Referee: ___________________________ Start Time: ____ : ____ End Time: ____ : ____
POINTS LOST BY:
Player # and/or Name

TEAM A (Team Name) ________________________ # # #

TEAM B (Team Name) ________________________ # # #

1. Bad Serve st 2. Missed 1 ball 3. Bad set/pass 4. Lost control 5. Kicked into net 6. Kicked out 7. Missed spike dig 8. Out/floor off block 9. Bad Toss 10. Fault Pts. Lost TOTALS % of pts. Player lost POINTS MADE BY:
Player # and/or Name

__/__ total pts.

__/__ total pts.

__/__ total pts.

__/__ total pts.

__/__ total pts.

__/__ total pts.

%

%

%

%

%

%

TEAM A Team Name:________________________ # # #

TEAM B Team Name: ________________________ # # #

1. Serve 2. Kill (spike) 3. Block 4. Well-placed ball 5. Opponent Mistake 6. Opponent Fault Pts. Made TOTALS
% of pts. Player made

__/__ total pts.

__/__ total pts.

__/__ total pts.

__/__ total pts.

__/__ total pts.

__/__ total pts.

%

%

%

%

%

%

RECOMMENDATIONS:_____________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________
(Sepak Takraw 101, 2 Edition, page 136)
nd

40

STAS ATHLETE ASSISTANCE PROGRAM (AAP) CONTRACT
(Offered to athlete after receipt & acceptance of AAP Application Form & National Skills Test)
THIS AGREEMENT MADE as of the _____ day of ___________________, A.D. 20___ BETWEEN: SEPAK TAKRAW SASKATCHEWAN INC. (STAS) An incorporated Provincial Sport Governing Body with a registered office in the city of REGINA, in the Province of SASKATCHEWAN, CANADA (hereinafter collectively referred to as the “P.S.G.B.”) OF THE FIRST PART - and ______________________________________, In the city of ____________________, in the province of SASKATCHEWAN, CANADA (hereinafter referred to as the “Athlete”) OF THE SECOND PART WHEREAS: The parties hereunto are desirous of entering into an agreement whereby the athlete will be engaged to act as an athlete receiving assistance for terms agreed upon set out in this document by the P.S.G.B. Now therefore this agreement witnessed that in consideration of the mutual convents and agreements herein contained and subject to the terms and conditions hereinafter set forth, the parties hereto agree as follows: I. TERM OF CONTRACT The P.S.G.B. shall notify the athlete that from their application submitted, they have been considered for Athlete Assistance. The P.S.G.B., along with the athlete, herein mutually agree on the conditions of the contract and on the period in which it will henceforth be active, that term herein commencing on the _____ day of ___________, A.D. 20___ and terminating on the _____ day of _______________, A.D. 20___, upon the occurrence of all of the events set forth in the following Section 2. II. DUTIES OF THE ATHLETE During the term of this agreement, the athlete shall complete the following: 1. Must continue to attend any Intensive Sepak Takraw Training Camps and/or Programs that may be offered; 2. Must maintain a regular personal fitness and technical training schedule all year round for the duration of this agreement; 3. Must attend any Coaching Clinics or National Coaching Certification Program (N.C.C.P.) workshops if offered by the P.S.G.B. or by another association, with the goal of working towards certification; 4. Must attend any Sepak Takraw Refereeing Courses offered by the P.S.G.B. or by the Sepak Takraw Association of Canada (STAC), with the goal of working towards certification; 5. Assist in fund-raising for the P.S.G.B., i.e., bingo’s, equipment & materials sales, dinners, auctions, etc.; 6. Volunteer in the grassroots programs throughout the year, i.e., referee, coach, tournament convener, etc.; 7. Compete for Saskatchewan at all regional and national tournaments in a given season;

41

8. If the Athlete becomes injured, the Athlete must immediately notify the P.S.G.B. of the details of the injury in writing, when and how it happened and whether or not it is being treated by a doctor; 9. As long as there is no varsity Sepak Takraw Team in a Saskatchewan University, the Athlete shall be allowed to receive Assistance Funding even if pursuing their education in another province, however, the Athlete must be involved in a regular Sepak Takraw Program wherever they are and must still represent only Saskatchewan at regional/national tournaments and events. III. PAYMENT 1. The Athlete shall receive funding in two payments; 2. First Payment: shall be paid to the Athlete on April 1 , and shall be the sum of $100 of their allotted amount; 3. Second Payment: the Athlete’s allotted amount remaining shall be paid out to the Athlete on December 1 , after it is determined that the Athlete has maintained their commitment since the first payment;
st st

4. If the Athlete does not meet all requirements throughout the year, the remaining allotted amount of funding will be distributed to the other athletes that are in the Athlete Assistance Program.

IN WITNESS WHEREOF this Agreement has been executed as of the day, month and year first above written.

Per ______________________________________ (Print) , President

Per ________________________________________ (Print) ATHLETE, THE RECEIVING PARTY , Athlete

SEPAK TAKRAW SASKATCHEWAN INC. (STAS)

SIGNED, SEALED AND DELIVERED in the presence of:

) ) ) ) ) Per ___________________________________ ) (Print) , Witness

42

STAS ATHLETE ASSISTANCE PROGRAM (AAP), Appendix 5 Provincial Athletes’s Monthly Individual Training & Related Activities Report
1. Daily Individual Training Routine, as per Individual Training Program Schedule (handed to each player) – Circle dates where training occurred, followed by the number of hours (hr.) and/or minutes (min.) on that day altogether. NAME: 1 8 15 22 29 NAME: 1 8 15 22 29 NAME: 1 8 15 22 29 NAME: 1 8 15 22 29 NAME: 1 8 15 22 29 NAME: 1 8 15 22 29 2 9 16 23 30 2 9 16 23 30 2 9 16 23 30 2 9 16 23 30 2 9 16 23 30 2 9 16 23 30 3 10 17 24 31 3 10 17 24 31 3 10 17 24 31 3 10 17 24 31 3 10 17 24 31 3 10 17 24 31 CITY/PROV.: 4 11 18 25 MONTH/YEAR: CITY/PROV.: 4 11 18 25 MONTH/YEAR: CITY/PROV.: 4 11 18 25 MONTH/YEAR: CITY/PROV.: 4 11 18 25 MONTH/YEAR: CITY/PROV.: 4 11 18 25 MONTH/YEAR: CITY/PROV.: 4 11 18 25 MONTH/YEAR: 5 12 19 26 6 13 20 27 7 14 21 28

5 12 19 26

6 13 20 27

7 14 21 28

5 12 19 26

6 13 20 27

7 14 21 28

5 12 19 26

6 13 20 27

7 14 21 28

5 12 19 26

6 13 20 27

7 14 21 28

5 12 19 26

6 13 20 27

7 14 21 28

2. List Tournaments (name/date) competed in during the above time period and Games against out-of-town teams: ____________________________________________________________________________________________ ____________________________________________________________________________________________ 3. Injury Status – list date(s) & description of any injury (please attach doctors report if applicable): ____________________________________________________________________________________________ ____________________________________________________________________________________________ 4. Volunteer Activities – list dates & description of any volunteer Sepak Takraw activities during above time period: ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________

43

G.) Sepak Takraw Saskatchewan Inc. (STAS) Programs & Services
1. PROGRAMS 1.1. Though the sport of Sepak Takraw has spread a lot on its own after Asia Presentations and and/or Sepak Takraw Clinics that were presented by ASEC International, now that STAS has incorporated to oversee and govern the development of Sepak Takraw in Saskatchewan, STAS has set out a plan to offer the following programs and encourage Sepak Takraw activities for male and female athletes of all ages and abilities throughout the province: 1.1.1. 1.1.2. Modified Mini Kicks, for ages 7 – 10: Introduction to Sepak Takraw to young children; Youth Indoor Leagues/Programs, for ages 11 – 14: Indoor Sepak Takraw season, providing opportunities for teams to develop their skills in Elementary/Junior High School, play other teams from other schools, and play in tournaments; Junior Indoor Leagues/Programs, for ages 15 – 18: Indoor Sepak Takraw season, providing opportunities for teams to develop their skills in High School, play other teams from other schools, and play in tournaments; Youth & Junior Outdoor Leagues/Programs: during the summer holidays, providing opportunities for teams to develop their skills and get extra practice playing on grassy park areas in Regina and eventually other cities as well; Senior/Adult Leagues/Programs, for ages 19 & up: Indoor and Outdoor season, providing opportunities for adults to continue enjoying playing Sepak Takraw as a life-long sport/recreational activity that will keep them active, in shape, flexible and agile, and enhance their quality of life; Youth, Junior & Senior Provincial Championships: to take place annually in the month of July; Junior & Senior National Championships: STAS endeavors to work with the Sepak Takraw Association of Canada (STAC) and it’s members to periodically host the national tournament, which usually takes place annually in the month of August; Summer Training Camps: Skills/recruitment camps designed to facilitate and solidify Provincial Teams for National competitions; Provincial Team Training Programs: Advanced training programs used to develop elite athletes and teams to represent Saskatchewan at major Provincial and National Competitions; “Doubles”, “Beach” and “Hoop” Sepak Takraw Programs: Which are already international medal events outside Canada, will eventually be developed as more interest in the sport grows overall; Coaching Development: Education, training and resources for club, high school, and provincial coaches; Officials Development: Education, training and resources for club, high school, and provincial referees to be able to become STAS-certified and nationally certified.

1.1.3.

1.1.4.

1.1.5.

1.1.6. 1.1.7.

1.1.8. 1.1.9. 1.1.10.

1.1.11. 1.1.12. 2. SERVICES 2.1.

STAS provides many valuable services to its members. Some of these valuable services include: 2.1.1. 2.1.2. 2.1.3. 2.1.4. 2.1.5. Tournament Equipment, Materials & Supplies Introductory to Advanced Skill Clinics Coaching Clinics Technical/Resource Materials Consultation

44

2.1.6. 2.1.7. 2.1.8. 2.1.9. 2.1.10. 2.1.11.

Provincial Championships Membership Assistance Funding Athletes Assistance Funding Administrative Assistance Liability/Sport Accident Insurance Provincial Team Opportunities

3. MEMBERSHIPS FOR PROGRAMS 3.1. Membership Fees For Respective Programs: 3.1.1. Club Membership $50 per year: (year end being Dec. 31), for any Schools, Associations, Groups, etc. that are introducing, playing and developing Sepak Takraw with players/teams within their Club and have a goal of playing teams from other Clubs, and as such are able to access STAS administrative support, MAP Grant Funding, Consulting and other STAS services; Individual Membership, $30 per year: 3.1.2.1 3.1.2.2 3.1.2.3 3.1.2.4 3.1.2.5 $15 goes to Sepak Takraw Association of Canada; $15 goes to STAS; Enables any players, athletes, coaches, managers, etc., from the Youth, Junior & Senior Programs to advance to compete against other teams from other zones; Enables any players, athletes, coaches, managers, etc., from the Youth, Junior & Senior Programs to compete in the Provincial Sepak Takraw Championships; Enables any player/athlete to participate in the Summer Outdoor Program and Tournament(s), with no additional fees charged; Enables any player/athlete to participate in advanced training programs or camps for provincial team player selections, or team training & preparation for nationals.

3.1.2.

3.1.3.

Summer Recreational Program, $5/person: plus $10/person/tournament, if not already an Individual Member (outdoor program & tournaments are FREE for Individual Members). Referee Memberships (in addition to their Individual Membership): 3.1.4.1 3.1.4.2 3.1.4.3 3.1.4.4 3.1.4.5 3.1.4.6 1 – Novice Level: $10.00 2 – Local B Level: $15.00 3 – Local A & Provincial Level: $20.00 4 – Provincial Level: $30.00 5 – National Level: $60.00 6 – International Level: $90.00

3.1.4.

45

H.) Sepak Takraw Saskatchewan Inc. Officials/Referees Development Program
1. GENERAL 1.1. Refereeing traditional (3-on-3) Sepak Takraw matches are very similar to refereeing volleyball (and actually easier), so anyone that is familiar the game of volleyball, or familiar with refereeing volleyball, will quickly and easily adapt to how to referee the game of Sepak Takraw. If not familiar with volleyball, Sepak Takraw is still a very easy game for anyone to understand and quickly learn how to officiate.

2. REFEREE COURSES 2.1. Only STAS “CLUB MEMBERS” can HOST a Referee Course, and the Course MUST be a STASsanctioned event, which means that the Club must submit a “Tournament or Event Hosting/Sanctioning Application Form” (Appendix 1 of the “Tournament Hosting/Sanctioning Policy & Procedures” section of the Policies & Procedures Manual) with a $50 Sanctioning Fee at least 3 weeks prior to the target host date … unless the Club Member just hosted a full day of Sepak Takraw Clinics, in which case , the Sanctioning Fee is WAVED if the course is held on the same or consecutive day of the clinic, but they still must fill out and submit the Sanctioning Application Form. Referee Courses are FREE for Individual Members to participate in; however each participant must purchase a CURRENT COPY of the Official Rule Book that includes the section, “Game Protocol, A Referee’s Guide”, at the time of taking the course. To maintain their Referee status, because rules are always evolving and because memberships and certifications expire annually, EVERY YEAR REFEREES MUST: 2.3.1. 2.3.2. 2.3.3. 2.3.4. 2.4. 3. Renew their individual membership; Re-take the referee course; Re-write the referee exam; Re-register their current referee status.

2.2.

2.3.

Any School, Association or Group interested in hosting a Referee Clinic should contact the STAS office as soon as possible, but no later than 3 weeks prior to the target course date.

REQUIREMENTS: MEMBERSHIP & SANCTIONED EVENTS 3.1. 3.2. The first step for anyone to become a Sepak Takraw Certified Referee is to become an Individual Member of STAS. Anyone that is not an Individual Member will not be accepted to take a Referee Course. Once a member becomes a Certified Referee, they will be immediately added to the STAS list of Referees for their area, and may be called upon to referee STAS-sanctioned league and/or tournament Sepak Takraw matches that take place in or near their city or town. STAS-certified, registered referees can NOT participate in NON-SANCTIONED leagues, tournaments or events unless they have received permission from the STAS Office. Any STAS-certified, registered referees that participates in a non-sanctioned leagues, tournaments or events can LOSE their Referee Certification status, be fined, or worse. Hosts of Sanctioned Tournaments/Events must contact the STAS Office three weeks prior to the tournament date to arrange for referees. All Referees used at STAS-Sanctioned Tournament/Events MUST be STAS-certified and currently registered with Sepak Takraw Saskatchewan.

3.3. 3.4. 3.5. 3.6. 4.

REGISTRATION & CERTIFICATION PROCESS 4.1. After an Individual Member has completed a STAS Referee Course and passed the subsequent test, they may immediately register, with payment of a $10 fee, to be a STAS “NOVICE” REFEREE to referee Youth Division (age 11 – 14) matches under supervision/evaluation, without payment (5 matches).

46

4.2.

However, before a Novice Referee can become “Certified” and receive payment for refereeing Youth Division matches, he/she must referee 5 sanctioned local matches under supervision/evaluation (of a Local A Referee or Provincial Referee, the Referee Assigner, or the Provincial Technical Director). The Novice Referee, upon a passing report from the Supervising/Evaluating Referee from the 5 supervised sanctioned matches, may immediately register, with payment of a $15 fee, to be a STAS CERTIFIED LOCAL “B” REFEREE, and may henceforth receive payment for refereeing local STAS-sanctioned league and/or tournament matches in the Youth Division as per payment rate schedule below. Once a Local B Referee has logged 10 best-of-three sanctioned local matches (or 20 single set matches) as a STAS Certified Local B Referee, a Referee Supervisor/Evaluator (same as above) must grade the next match, and upon a passing report, he/she then qualifies to advance to the next level and receive a higher payment rate … all he/she need do is register, with payment of a $20 fee, to be a STAS CERTIFIED LOCAL “A” REFEREE. The Local A Referee may referee Youth, Junior, Senior and Masters sanctioned matches, not only within their own town/city, but also sanctioned matches in other communities within their sports zone as called upon. Once a Local A Referee has logged 20 best-of-three sanctioned local and/or zone matches (or 40 single set matches) as a STAS Certified Local A Referee, a Supervisor/Evaluator must grade the next match, and upon a passing report, he/she then qualifies to advance to the next level and receive a higher payment rate … all he/she need do is register, with payment of a $30 fee, to be a STAS CERTIFIED “PROVINCIAL” REFEREE. A Provincial Referee may referee sanctioned matches anywhere in the province of every age and competition level as called upon, and may referee in the Provincial Championships. Once a Provincial Referee has logged 40 best-of-three sanctioned local, zone and/or provincial matches (or 80 single set matches) as a STAS Certified Provincial Referee, a Supervisor/Evaluator must grade the next match, and upon a passing report, he/she then qualifies to advance to the next level and receive a higher payment rate … all he/she need do is register, with payment of a $60 fee, to be a STAS CERTIFIED “NATIONAL” REFEREE. A National Referee may referee sanctioned matches of any age group and competition level anywhere in the province and anywhere in Canada as called upon. Once a National Referee has logged 60 best-of-three sanctioned local, zone, provincial and/or national matches (or 120 single set matches) as a STAS Certified National Referee, a Supervisor/Evaluator must grade the next match, and upon a passing report, he/she then qualifies to advance to the next level and receive a higher payment rate … all he/she need do is register, with payment of a $90 fee, to be a STAS CERTIFIED “INTERNATIONAL” REFEREE. An International Referee may referee sanctioned matches of any age and competition level anywhere in Saskatchewan, Canada or the world, as called upon. All Referee Registration Fees and Payment Rates are set annually by the STAS Officiating Committee.

4.3.

4.4.

4.5.

4.6.

4.7.

4.8. 5.

REFEREE REGISTRATION-CERTIFICATION TABLE To Become any of the Following Levels of STAS Certified Referee, the Following Registration Fees & Minimum Number of Matches Officiated Must be Adhered to: Annual Registration Fee to STAS for this level of Referee Minimum No. ‘Best of 3’ Matches that must be officiated at this level, prior to advancing to next level --5 10 20 30 60 --Evaluated/ Supervised ‘Best of 3’ Match(s) officiated --5 1, after 10 th 1, after 20 th 1, after 40 th 1, after 60 th 1, after 90
th

Referee Course

--$10 after pass test $15 $20 $30 $60 $90

Annual Individual Member Fee to STAS $30 $30 $30 $30 $30 $30 $30

TOTAL AMOUNT TO STAS

Amount from total that goes to STAC
(Nat’l. Org.)

$30 $40 $45 $50 $60 $90 $120

$15 $15 $20 $20 $30 $40 $50

1-Novice
(non-certified)

2-Local B 3-Local A 4-Provincial 5-National 6-International

47

6.

REGISTERED REFEREES PAYMENT RATES TABLE REFEREE PAYMENT RATES: For Regular Scheduled, Sanctioned, Recreation/Competitive, League/Tournament Matches Level of Referee
Mini Kicks: Modified 1 Referee Youth: Modified 1 Referee Youth: Best of 3 1 Referee Youth: Best of 3 2 Referees Junior: Best of 3 1 Referee Junior: Best of 3 2 Referees Senior & Masters: Best of 3 1 Referee Senior & Masters: Best of 3
2 Referees

1-Novice 2-Local B 3-Local A

--------------$5.00 $6.00 $7.00 $6.50 ------$5.00 $6.50 $7.50 $7.00 $8.50 $8.00 $9.50 4-Provincial $6.00 $7.00 $8.00 $7.50 $9.00 $8.50 $10.00 5-National $6.00 $7.50 $8.50 $8.00 $9.50 $9.00 $10.50 6-Int’l. $6.00 $8.00 $9.00 $8.50 $10.00 $9.50 $11.00 District Play-off Tournament Matches: Flat rate of $50 per day plus travel, meals & accommodation Provincial Championship Matches: Flat rate of $75 per day pus travel, meals & accommodation 7. REFEREE EVEALUATIONS 7.1. 7.2.

----$9.00 $9.50 $10.00 $10.50

All Referees are evaluated after refereeing the minimum number of matches necessary before advancing on to the next level. If a Referee will not be advancing in a given year, they are still evaluated each year. All representatives of STAS need to be 100% supportive of all Referees publicly. It is asked that any concerns about any STAS Referees be written and sent to the STAS office with “Attention to:” being the Officiating Committee and the Provincial Technical Director. Information on officials will only be given to leagues when specific areas of concern are documented and addressed to the Officiating Committee & Provincial Technical Director, and information will only be specific to the problem addressed. Level of Referees information is available on request.

7.3.

7.4. 8.

REIMBURSEMENT POLICY FOR REGISTERED REFEREES 8.1. 8.2. Besides getting paid for officiating sanctioned matches, registered/certified Sepak Takraw Referees are also eligible for Expense Reimbursements if applicable, including Travel, Accommodations and Meals. For any expenses related to officiating, a Referee must fill out and submit an Expense Reimbursement Form (Officials Development Program, Appendix 1) to the Officials Committee Assignor immediately following the completion of the tournament, who verifies and signs it. The Referees calculations should be the same as what the Officials Assignor has allotted for expenses, if not the Assignor will make the appropriate adjustments. The Assignor records all of the Referees’ (that were involved in the sanctioned event) Expenses/Payments onto the Officials Payment Record Form (Officials Development Program, Appendix 2) and submits it to the STAS office for payment. AUTOMOBILE TRAVEL – Using own Car to Drive to Event 8.5.1. 8.5.2. Travel Reimbursement shall be $0.25/km, upon completion and submission of Expense Reimbursement Form (Appendix 1 below). All Referees must travel together or with competing teams wherever possible, otherwise the reimbursement shall be adjusted accordingly.

8.3. 8.4.

8.5.

48

8.6.

PASENGER TRAVEL – When a Passenger in Someone Else’s Vehicle 8.6.1. If total travel is 3 hours or more, passenger Referee is reimbursed $8 per hour for the amount of time traveled after the 3 hour mark has been reached. Travel time is based on MAP QUEST or other similar GPS programs that detail distances from any location to any location.

8.7.

AIR TRAVEL – For National and/or International Events 8.7.1. STAS will arrange all air travel as necessary.

8.8.

ACCOMMODATIONS 8.8.1. 8.8.2. Accommodations used shall be those arranged or suggested by the Event Host or STAS. All Referees must share accommodations wherever possible, otherwise the reimbursement shall be adjusted accordingly.

8.9.

MEAL ALLOWANCE SHALL BE AS FOLLOWS: 8.9.1. For Certified Referees Within Saskatchewan: 8.9.1.1 8.9.1.2 8.9.1.3 8.9.2. $7 for ONE meal with 1 – 4 hours of Refereeing; $14 for TWO meals with 5 – 7 hours of Refereeing; $21 for THREE meals with over 7 hours of Refereeing.

For Certified Referees Sent to Referee Outside Saskatchewan: 8.9.2.1 8.9.2.2 8.9.2.3 $8 for ONE meal with 1 – 4 hours of Refereeing; $16 for TWO meals with 5 – 7 hours of Refereeing; $24 for THREE meals with over 7 hours of Refereeing.

8.9.3.

For Staff/Executive Within Saskatchewan: 8.9.3.1 $9 for ONE meal, $18 for TWO meals, and $27 for THREE meals.

8.9.4.

For Staff/Executive Sent Outside Saskatchewan: 8.9.4.1 $10 for ONE meal, $20 for TWO meals, and $30 for THREE meals.

49

1280 Cameron St. — Regina, SK — S4T 2T1 — Canada Phone: 306-584-8778 — Fax: 306-584-8778 Email: [email protected] — Web Site: www. SepakTakrawSask.ca

SEPAK TAKRAW OFFICIALS DEVELOPMENT PROGRAM, Appendix 1 Sepak Takraw Official’s Log Sheet:
DATE
mm/dd/yy

PROGRAM, LEAGUE OR TOURNAMENT NAME

CITY/TOWN

P R O V

1 REF OR 2 REFS

DIVISION: Mini Kicks, 7-10 Youth, 11-14 Junior, 15-18 Senior, 19 & up

NUMBER OF “BEST OF 3” MATCHES OFFICIATED

NUMBER OF “MODIFIED” MATCHES OFFICIATED

PLEASE INDICATE BELOW MATCHES THAT WERE SUPERVISED & EVALUATED:

INDICATE BELOW INFO. OF ANY OFFICIATING COURSE, CLINIC OR OTHER P.D. PARTICIPATED IN:

OFFICIAL’S NAME:

CITY:

PHONE:

50

SEPAK TAKRAW OFFICIALS DEVELOPMENT PROGRAM, Appendix 2 Expense Reimbursement Form
NAME CITY EMAIL ADDRESS VOLUNTEER _____ OFFICIAL _____ TOC _____ CLINICIAN _____ STAFF ____ EXECUTIVE ____ PLAYER ___ EVENT NAME(S) / PURPOSE OF CLAIM: __________________________________________________________ MEALS: IN OUT OF VOLUNTEERS, TOC, # OF DAYS DATES TOTAL SASK SASK OFFICIALS, CLINICIAN BREAKFAST LUNCH SUPPER MEALS: STAFF / EXECUTIVE BREAKFAST LUNCH SUPPER TRAVEL – MILEAGE: ACCOMMODATIONS: $7.00 $7.00 $7.00 ($21.00/day) IN SASK $9.00 $9.00 $9.00 ($27.00/day) $8.00 $8.00 $8.00 ($24.00/day) OUT OF SASK $10.00 $10.00 $10.00 ($30.00/day) TOTAL # OF DAYS TOTAL DATES $ $ $ $ $ $ $ $ $ $ $ TOTAL ADDRESS POSTAL CODE PHONE DATE FAX

______ KM. X $0.25/KM = ______ PARKING: _____ OTHER (_____):___ _____ # NIGHTS X _____ = _____________

TELEPHONE: ATTACH DOCUMENTATION REF LEVEL REFEREEING MATCHES FEES: (circle): 2 3 4 5 6 MINI KICKS, 1 Ref, $5.00 / $6.00 per match X _____ = 2 3 4 5 6 YOUTH – Modified, 1 Ref, $6.00 / $6.50 / $7.00 / $7.50 / $8.00 per match X _____ = 2 3 4 5 6 YOUTH – Best of 3, 1 Ref, $7.00 / $7.50 / $8.00 / $8.50 / $9.00 per match X _____ = 2 3 4 5 6 YOUTH – Best of 3, 2 Refs, $6.50 / $7.00 / $7.50 / $8.00 / $8.50 per match X _____ = JUNIOR – Best of 3, 1 Ref, $8.50 / $9.00 / $9.50 / $10.00 per match X _____ = 3 4 5 6 JUNIOR – Best of 3, 2 Refs, $8.00 / $8.50 / $9.00 / $9.50 per match X _____ = 3 4 5 6 SR./MASTERS – Best of 3, 1 Ref, $9.50 / $10.00 / $10.50 / $11.00 per match X ____= 3 4 5 6 SR./MASTERS – Best of 3, 2 Refs, $9.00 / $9.50 / $10.00 / $10.50 per match X ____= 3 4 5 6 TOURNAMENT $50.00/HALF DAY OFFICIALS ASSIGNOR or $100/DAY (8 Evaluations or 2 per official) $24.00 / $45.00 PER HOUR (minimum) LAYMAN / PROV. COACH $60.00 / $117.00 for HALF DAY CLINICIAN FEES: $102.00 / $195.00 for FULL DAY (maximum) PROVINCIAL EVENT $75.00/DAY COORDINATOR: $10.00/PLAYER per match X ______ = OFFICIAL GAME DEMO. OTHER: ATTACH DOCUMENTATION SIGNATURE:____________________________ DATE: ______________

$ $ $ $ $ $ $ $ $

$ $ $ $

TOTAL CLAIM $ ________________

IF REFEREE, ASSIGNOR’S SIGNATURE: ____________________________________ DATE: ________________ SUBMIT EXPENSE REIMBURSEMENT FORM TO: Sepak Takraw Saskatchewan VP-Finance/Administration 1280 Cameron Street Regina, SK S4T 2T1 Phone/Fax: 306-584-8778 Email: [email protected]

51

SEPAK TAKRAW OFFICIALS DEVELOPMENT PROGRAM, Appendix 3 Payment Record of Officials for STAS Sanctioned Events
Submit Payment Records to: STAS, Officials Development Program 1280 Cameron Street Regina, SK S4T 2T1 Email: [email protected] Phone/Fax: 306-584-8778

Age Division of Event:

___ Mini Kicks (7–10);

___ Youth (11–14);

___ Junior (15–18);

___ Senior (19 & up)

Name of Event: _______________________________________________________ Date: ___________________ Assignor: ____________________________________ # of Modified Youth Matches 1 STAS Ref. # of Best of 3 Matches 1 STAS Ref. Submitted by: __________________________________ # of Best of 3 Matches 2 STAS Refs.

First & Last Name of Referee

Level (1-6)

Total
Refereeing

Pay $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Travel Hotel

Food Assign

Total Overall Pay $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

STAS Chq #

Subtotals

$

$

$

$ $

Total Payment
Invoice #:

$

52

J.) Sepak Takraw Saskatchewan Inc. (STAS) Tournament or Event Hosting/Sanctioning Policy and Procedures
Though Sepak Takraw is being played in some 200 schools province-wide, the idea of having tournaments for schools to play against each other is just barely starting to take place. But now that STAS has formed, we are here to assist you in every way we can, and hosting a tournament is really the next step that many schools need to take in the sport now. There is already an annual Provincial Championship Tournament in Saskatchewan, now we will be including 3 age categories (Youth, 11 – 14; Junior, 15 – 18; Senior, 19 & up) in both men and women divisions. So this year we want to help Schools/Clubs to start hosting there own local tournaments, then have zone play-offs with the top teams qualifying for the provincials, which will be an Outdoor Event this year, July 1, Canada Day, in Wascana Park, Regina, SK. This Policies and Procedures Document, with the attached Appendixes: Will help you to plan and host your tournament and thereby increase the number of tournaments that are offered to schools and clubs throughout the province that are active in the sport; Will serve as a planning guide to ensure that you can provide a quality event to all teams participating. 1. BENEFITS OF HOSTING YOUR OWN SCHOOL/CLUB SEPAK TAKRAW TOURNAMENT: 1.1. 1.2. 1.3. 1.4. 1.5. 1.6. 1.7. 1.8. 1.9. Receive MAP Grant from STAS for your event and/or the pre-tournament clinic(s), Takraw balls, instructional manual and DVD; Playing in your hometown and local facilities; No traveling required; Having control over the schedule and all teams attending; Fund Raising through canteen sales and tournament entry fees; Helping STAS Clubs to develop through meaningful competition; Having parents, athletes, and other volunteers work together for the benefit of the entire Club and community; Drawing people to your community – economic benefits; Showcasing your Club’s dedication and excellence to Sepak Takraw within the Province;

1.10. Help all teams meet the very lenient requirements of attending ONLY ONE Sanctioned STAS Tournament in order to qualify for the Sepak Takraw Saskatchewan Provincial Championships. 2. PLANNING POINTS TO CONSIDER FOR YOUR OWN SCHOOL/CLUB SEPAK TAKRAW TOURNAMENT: 2.1. 2.2. 2.3. 2.4. 2.5. 2.6. 2.7. 2.8. 2.9. 2.10. 2.11. 2.12. Confirm Location & dates Book Facility Set a target number of teams Decide on entry fee Submit Hosting/Sanctioning Application and MAP Grant Form Arranged officials through STAS Prepare your Budget of income & expenses Make sure all Tournament supplies in place or arranged Communication with, and confirmation of, teams (entry fee paid) Set all Publicity avenues into motion Confirm & communicate tournament regulations & format with all teams Tournament completion duties assigned

* See “Tournament/Facility Checklist”, Appendix 2, for a more detailed list of points to consider in your planning.*

53

3. TOURNAMENT OR EVENT HOSTING/SANCTIONING APPLICATION PROPOSAL 3.1. Any STAS Member Club is eligible to submit a Hosting/Sanctioning Application Form (see Appendix 1) to HOST a local Tournament (or other event such as a Coaching/Officials Clinic, Skills Clinic, or Training Camp), or Provincial Sepak Takraw Championships, for any of the following divisions (preferably with men’s and women’s events of the same age category occurring in the same tournament): 3.1.1. 3.1.2. 3.1.3. 3.2. Youth, ages 11 – 14 (Boys & Girls); Junior, ages 15 – 18 (Boys & Girls); Senior, ages 19 and older (Men & Women).

DEADLINES: Hosting/Sanctioning Application proposals for the Provincial Tournament must be submitted by December 31 for the proposed tournament to take place by July 31 of the following year, as the National Sepak Takraw tournament usually takes place in August. For other tournaments or events, the Hosting/Sanctioning Application Forms should be submitted 3 weeks in advance of the tournament.

4.

TOURNAMENT/EVENT SANCTIONING WITH STAS 4.1. 4.2. The first step in hosting your own tournament (or Coaching/Officials Clinic, Skills Clinic, or Training Camp) is to also sanction the event with Sepak Takraw Saskatchewan. In order for a tournament/event to be sanctioned by Sepak Takraw Saskatchewan, simply submit the same Hosting/Sanctioning Application for your event mentioned above (see Appendix 1) and pay the sanction fee.

5.

OBJECTIVES OF TOURNAMENT/EVENT SANCTIONING 5.1. 5.2. 5.3. 5.4. To improve knowledge, familiarity and consistency with the hosting of Sepak Takraw Tournaments/Events; To ensure that services received through the Sanctioned Tournament/Event meet or exceed the standards set forth by Sepak Takraw Saskatchewan (STAS) and the Sepak Takraw Association of Canada (STAC); To improve communication between Sepak Takraw Saskatchewan and its members; To provide information necessary for the organization of Provincial Sepak Takraw Championships.

6.

BENEFITS OF TOURNAMENT/EVENT SANCTIONING 6.1. 6.2. 6.3. 6.4. 6.5. 6.6. Coverage under SaskSport Liability Insurance for the Sanctioned Event. Sepak Takraw Saskatchewan web page promotion of the Sanctioned Event. National/international promotion of the Sanctioned Event through the Sepak Takraw Association of Canada. Access to Sepak Takraw Saskatchewan’s Officials Program. Official services will only be offered to STASSanctioned Events. Access to STAS Services to help assist in the planning of the Sanctioned Event. Avoids conflicts with similar STAS Sanctioned Events.

7.

REGULATIONS OF EVENT SANCTIONING 7.1. RULES AND REGULATIONS 7.1.1. At this time, local “Youth” division (ages 11 – 14) tournaments, MAY USE MODIFIED RULES, and DO NOT NEED TO SANCTION their event, and MAY USE their own non-certified Officials, however, when winning teams advance to zone play-offs, they must play by the standard rules.

54

7.1.2. 7.2.

Rules of the Game must be followed as stated in the most recent version of the rules as indicated on the Sepak Takraw Association of Canada Web Site, from the junior (ages 15 – 18) division and older.

OFFICIALS 7.2.1. 7.2.2. 7.2.3. 7.2.4. All Referees used at STAS-Sanctioned Tournament/Events MUST be STAS-certified and currently registered with Sepak Takraw Saskatchewan. Hosts of Sanctioned Tournaments/Events must contact the STAS Office three weeks prior to the tournament date to arrange for referees. Sepak Takraw Saskatchewan registered referees cannot participate in non-sanctioned tournaments or events unless they have received permission from the STAS Office. Any registered Sepak Takraw Saskatchewan Official that participates in a Non-sanctioned Tournament or event can lose their Referee Certification status.

8.

CODES OF CONDUCT 8.1. All STAS-Sanctioned Tournaments/Events must follow the STAS Codes of Conduct as outlined in the Policy and Procedures Manual (Appendix 1, in the Membership Policy/Benefits section).

9.

EVENT CONFLICT 9.1. The Sanctioned Tournament/Event must not be staged in competition with similar STAS events, unless permission is granted by Sepak Takraw Saskatchewan for such events to occur.

10.

STAS RECOGNITION 10.1. Sepak Takraw Saskatchewan must be recognized in all promotional materials and/or activities surrounding the Sanctioned Tournament or Event.

11.

FOLLOW-UP REPORT 11.1. A Follow-up Report must be submitted to the STAS Office. For Tournaments this will include a summary of the final results. For Clinics & Training Camps the report will include a list of participants and instructors.

12.

REGISTRATION 12.1. For Sanctioned Junior (ages 15 – 18) and Senior (ages 19 & older) Events, all players, teams, coaches and managers must be current Individual Members with Sepak Takraw Saskatchewan. 12.2. Registered STAS Junior & Senior Players/Teams cannot participate in Non-Sanctioned Tournaments/Events unless they receive permission from Sepak Takraw Saskatchewan. 12.3. Registered STAS Players/Teams that participate in Non-Sanctioned Events within the Province of Saskatchewan, MAY LOSE THEIR ELIGIBILITY to compete in the Saskatchewan Sepak Takraw Provincial Championships.

13.

PROCEDURES FOR TOURNAMENT SANCTIONING 13.1. The Tournament Hosting/Sanctioning Application Form for the event you wish to host/sanction must be submitted THREE WEEKS prior to the date of the event. 13.2. The Sanctioning Fee of $50.00 must be paid at the time of submitting the Hosting/Sanctioning Application; 13.3. All Tournament Hosting/Sanctioning Applications are subject to approval by STAS, and will not be approved without receiving the sanction fee; 13.4. STAS will notify the Event Host when the request for Tournament Hosting/ Sanctioning is approved, which will typically be very easy and quick (within days of being submitted).

55

7.

TOURNAMENT/EVENT FACILITY 7.1. An INDOOR EVENT shall consider and have in place all of the following guidelines: 7.1.1. The tournament facility must accommodate at least two standard Sepak Takraw (doubles badminton) courts with a minimum of 6 m. of space between them and should have a ceiling clearance at least 15 feet high with nice bright lighting; The tournament facility must also accommodate bleachers for spectators and have change rooms, bathrooms and preferably have showers (but not mandatory) – or at least shower arrangements nearby – for the athletes; It is preferable that the tournament facility also have a canteen with some healthy food options & drinks for athletes and spectators; The “Tournament/Facility Checklist” (see Appendix 2) must be filled out and submitted with the proposal to host, to ensure that everything required for the court set up and matches are either at the tournament facility or arrangements can be made to get it there, i.e., referee chairs, score tables, score cards, score sheets, equipment, etc.

7.1.2.

7.1.3. 7.1.4.

7.2.

It is preferable for the tournament to be indoors, however, an OUTDOOR EVENT is also acceptable as long as the following guidelines are in place: 7.2.1. There must be a Tent set up that would serve mainly as shelter for athletes and volunteers, but also be a place where information about the sport can be displayed, food and drinks could be sold, and merchandise could be displayed and offered for sale; There must be some type of fencing put up all around the playing court area to keep the balls contained while matches are in progress and also for safety for spectators or people passing by. There must be a free space between the outer court boundaries and the fence of at least 3 meters all the way around; There must be bleachers set up for spectators to able to sit and enjoy watching the matches; To minimize the effect of the sun, the courts should ideally be running north-south length wise, and they should be positioned side by side with 6 meters of free space between them; The “Tournament/Facility Checklist” (see Appendix 2) must be filled out and submitted with the proposal to host, to ensure that everything required for the court set up and matches are either at the tournament facility or arrangements can be made to get it there, i.e., referee chairs, score tables, score cards, score sheets, equipment, etc.

7.2.2.

7.2.3. 7.2.4. 7.2.5.

8.

EQUIPMENT 8.1. 8.2. Standard Sepak Takraw nets tied onto badminton poles at the correct height with tight tensions, and official Takraw balls that are the correct weight class for the division(s) involved, must be used for all matches. Standard court boundaries (outside lines of a regular badminton court), serving circles, forwards' semi-circles and center line must be clearly marked on all courts (can be easily added with line tape on gym floors, or spray paint onto the grass for outdoor events). Note: all technical rules and specifications are as those posted on the www.takrawcanada.com web site.

8.3. 9.

TOURNAMENT BUDGET 9.1. 9.2. 9.3. A tournament budget (MAP Spending Form) must be prepared and submitted with the Hosting Application. The budget must include: all revenues and expenses that the host committee expects to incur, and a portion of eligible expenses can be reimbursed from STAS through the MAP Grant. STAS-sanction Fee of $50 is highly recommended and well worth the extra support, publicity and insurance.

56

9.4. 10.

A follow up financial report (MAP Follow-up Form) must be forwarded to STAS within 30 days after the event.

EMERGENCY ACTION PLAN 10.1. Arrangements for a certified First Aid Representative to be present at the tournament shall be made by host. 10.2. The “Emergency Action Plan Form” (see Appendix 3) must be filled out and included with the Application to host the tournament, and which shall be conveyed to participants upon their arrival at the tournament.

11.

PUBLICITY 11.1. The host committee will be responsible for local promotion of the event through television and radio Public Service Announcements & news stories, Newspaper advertising & articles, and sending/putting up posters. 11.2. All publicity shall include: STAS logos and those of the National and Provincial sponsors. 11.3. The host committee shall submit the final results (team placements and scores of final matches) in each division to all media and to the STAS office, along with a few good action pictures emailed as jpg attachments. 11.4. The host committee shall also submit a brief tournament report to the STAS office along with posed pictures (hard-copy or electronic) of the gold, silver and bronze medal teams wearing their medals. 11.5. The STAS office will help Sanctioned Events with publicity, i.e., Email campaign & web site announcements.

12.

TRANSPORTATION 12.1. Each team is responsible to organize and pay for their own transportation to get to the hosting city, however, MAP Funding may be available from STAS for eligible teams.

13.

ACCOMMODATIONS/FOOD 13.1. Hosts are responsible for getting at least three bids for accommodation, to be indicated on hosting application. 13.2. Accommodations should be as close to the tournament facility site as possible. 13.3. Discounts at nearby restaurants should also be sought out and food suggestions made by the host. 13.4. Unless otherwise stated due to possible sponsorship, though the host will suggest the best accommodation options, all teams are responsible for looking after booking and paying for the accommodations themselves. 13.5. Likewise with the food, unless otherwise stated due to possible sponsorship, though the host will suggest nearby restaurants to eat at, all teams are responsible for arranging and paying for their own meals.

14.

SCHEDULE 14.1. Host will be responsible for scheduling potential Coaches/Managers meeting(s), especially prior to the commencement of the tournament, and clearly outlining the playing schedule. Any questions or objections must be dealt with at that time, before the tournament matches begin. 14.2. The teams furthest away would appreciate later start times unless they arrive the night before. Try not to have the best teams play each other at the beginning of the tournament and also try to avoid having teams from the same club playing each other. Teams will appreciate a lunch break as well as having a break after two matches in a row. 14.3. Schedule matches in 45-minute time intervals. Keeping the tournament on time will depend on the convener and the cooperation of coaches, referees and minor officials. Teams should expect to warm up right on the court they will play on for 5 or 10 minutes prior to every match. 14.4. Generally, if seven or less teams are registered in one division in the Tournament, a single group round robin format shall be adopted. If eight or more teams are registered in one division, the teams shall be put into separate pools, with each pool playing round robin matches against only the other teams in their pool, with the top two teams advancing to the finals.

57

15.

TOURNAMENT CONVENER 15.1. The Tournament Convener will be appointed by host and made known to STAS within 2 weeks of the event. 15.2. The tournament convener may be changed due to extenuating circumstances. 15.3. The host committee shall clearly outline to all participating teams prior to the tournament, all details regarding the tournament format, procedures and schedule that will be followed for the event.

16.

TOURNAMENT OFFICIALS 16.1. The host will be responsible for the recruitment and scheduling of all tournament linespersons, scorekeepers, announcers, photographers and all other volunteers needed to run the tournament. 16.2. STAS shall recruiting/appoint STAS-certified Officials for any STAS-sanctioned Tournament.

17.

JUDICIARY COMMITTEE 17.1. The host must put into place a Judiciary Committee, prepared to resolve any possible disputes or appeal, and the committee shall consist of the Tournament Convener and two others appointed by the Convener. 17.2. Appeals or protests must be filed to the Tournament Convener, in writing, within 30 minutes after the result of the match involving the dispute is announced. The Judiciary Committee must respond to the appeal prior to the end of round robin play or prior to the appealing team's next playoff match. 17.3. If there could be a perceived conflict of interest or bias decision for any reason, the Convener shall appoint a new person(s) to take over the judicial duties prior to the committee discussing an appeal. 17.4. Note: All other rules of the game to be followed will be those posted on the www.takrawcanada.com web site.

18.

TOURNAMENT FORMAT & TIE BREAK POLICY 18.1. The preferred playing format for the Provincial Championship Tournament is to divide the number of teams entered into pools, and have each pool play round robin matches. The top two teams of each pool cross over th to play each other until the winner of the semi-final match wins bronze (looser achieves 4 place), the winner of the final match wins gold, while the loser of the final match wins silver. 18.2. MODIFYING RULES for Local Youth Tournaments is OKAY and encouraged with new Clubs/Leagues, i.e. rotating players, having a One-bounce rule, kicking from below waist & self-tossing the ball when serving, etc. 18.3. If there is a tie after round robin play, the winner of the tie is decided by first counting the number of “SETS” WON AGAINST the tied teams in all their eligible matches (not counting possible exhibitions matches). The team with the LOWEST number of total “sets” won against them wins the tie. 18.4. If the number of “sets” won against the tied teams is the same, then the number of POINTS SCORED AGAINST the tied teams in all eligible matches (not counting possible exhibitions matches) shall be counted. The team with the LOWEST number of total points scored against them wins the tie. 18.5. If the total number of points scored against the tied teams is the same, then whoever won the match between the two tied teams when they played each other in their round robin match, is the team that wins the tie.

19.

TOURNAMENT AWARDS 19.1. For major or special tournaments, the host may want to organize a dinner and awards ceremony as a nice social event and fund-raiser, in which case all proceeds shall go to the host. 19.2. For the Provincial Championships Tournament, STAS shall provide 1 , 2 and 3 place teams with bronze, silver & gold medals for up to a maximum of 6 people per team, consisting of three players, two spare players, one coach and one team manager. STAS shall also provide awards for all-star or MVP players, as chosen by the Officials and Judiciary Committee, if applicable.
st nd rd

58

19.3. Trophies to the winning teams shall also be provided by STAS at Provincial Championship Tournaments. 19.4. For all other Tournaments, the host shall arrange and provide the metals/trophies to be awarded. 19.5. If there is not an Awards Dinner planned by the host, medals and trophies shall be handed out immediately following the end of the final match of the tournament. 20. MERCHANDISE SALES 20.1. The host will be responsible for all merchandise sales at the Tournament. 20.2. For the Provincial Championships Tournament, all merchandise must contain STAS's official logo, and some products supplied by sponsors may also have their particular sponsors’ logo as well. 20.3. $1.00 per item sold that STAS does not supply will go toward STAS, with the host keeping the rest. 20.4. For items that STAS supplies, 75% of the net proceeds shall go to the host and 25% shall go to STAS. 21. INSURANCE 21.1. All players, coaches, and managers of STAS-sanctioned Tournaments are insured through their membership fee paid prior to the commencement of the tournament. 21.2. All Officials of STAS-sanctioned Tournaments must be STAS-certified, paid Individual Members of STAS to be in those roles, and are covered by STAS’s Insurance. 21.3. All volunteers of STAS-sanctioned Tournaments are automatically covered by STAS’s Insurance (even though they may not be a paid Individual Member). 21.4. There is NO STAS INSURANCE coverage to anyone in any Tournament that is not STAS-sanctioned. 21.5. For more information on Insurance, or to request information on the Event Sanctioning Policy or to report a claim under the Sport Accident Policy, contact: Sepak Takraw Saskatchewan 1280 Cameron Street Regina, SK S4T 2T1 Phone/Fax: (306) 584-8778 Email: [email protected]

59

TOURNAMENT HOSTING/SANCTIONING POLICY & PROCEDURES, Appendix 1 Tournament or Event Hosting/Sanctioning Application Form
Name of Host Club:
Club Contact Name: Mailing Address: Contact Numbers: Email Address:

___________________________________________________________
_________________________________________________________________ _________________________________________________________________ (w) __________________ (h)____________________ (f)___________________ _________________________________________________________________ Facility Checklist completed: ___ ( ) ___ Clinic ___ Athletic/Training Camp ___ 15 – 18 ___ 19 & up

STAS-Sanction Fee ($50): ___ ( ) Enclosed/mailed Event Applying for is a ( ): Category ( ): ___ Men’s This Event Will be Held: ___ Tournament ___ Women’s ___ Indoors

Age Div. ( ): ___ 11-14 ___ Outdoors

Date of Event: ______________________ Event Facility(s):
(Name & Address)

Location (town/city): _____________________________

1) _____________________________________________________________________ 2) _____________________________________________________________________

Number of Courts Available: _____ Will there be a canteen? Yes / No

Approx. Ceiling Height: _________ Washrooms? Yes / No Fencing? Yes / No Showers? Yes / No Bleachers? Yes / No

If Outdoors, will there be a Shelter Tent? Yes / No

Nearby Accommodations (if applicable, name / address / phone / rate – for 2 double beds): 1) ___________________________ _____________________________ _______________ ___________ 2) ___________________________ _____________________________ _______________ ___________ 3) ___________________________ _____________________________ _______________ ___________ Other Information:

RETURN TO: Sepak Takraw Saskatchewan 1280 Cameron Street Regina, SK S4T 2T1 Email: [email protected] Fax: (306) 584-8778

FOR OFFICE USE ONLY: Date received: ________________

60

TOURNAMENT HOSTING/SANCTIONING POLICY & PROCEDURES, Appendix 2 Tournament/Facility Readiness Checklist
LOCATION & DATES CONFIRMED FACILITY BOOKED TARGET NO. OF TEAMS SET AND CONTACTED ENTRY FEE DECIDED OFFICIALS ALL ARRANGED BUDGET EXPENSES PREPARED: Facility rental/janitorial fees STAS Event Sanctioning Fee Officiating (TIP: have your club members become certified officials to cut some expenses) Phone calls, postage and administration Awards and hospitality items Equipment and tournament supplies BUDGET INCOME PREPARED: Entry fees (set and advertised) Canteen Sales (list of what may need to be ordered) Merchandise Sales (purchased/ordered) Sponsorship (potential sponsors contacted) Grant (forms filled out and sent in to STAS office) TOURNAMENT SUPPLIES READY: Game balls (at least two per court) Takraw nets, poles (badminton) Courts clearly marked (Court 1, Court 2, etc.) PA system for announcer(s) arranged (if applicable) Shelter Tent arranged (if outdoor event) Canteen or Food & Drinks to be brought in, all arranged Score sheets, draw sheets and line up cards (available from STAS office) Score boards (flip cards for each court) Pencils/pens for score keepers Tables and chairs for score keepers Benches for teams Seats for spectators Large sheet of paper for playoffs Towels (at least one per court) Cash box and float Athletic tape Ice (for injuries) Awards – medals, prizes, etc. TEAMS CONFIRMED (ENTRY FEE PAID) PUBLICITY IN PLACE Local newspaper (ad & news story) TV Public Service Announcement(s)/News Story STAS & STAC web sites Posters designed and sent out/put up Newsletters/bulletins (schools, recreation centers) Photographer assigned TOURNAMENT REGULATIONS & FORMAT CONFIRMED Seeding decided (considers: abilities, past game results, etc.) Format set and disclosed (considers: min. # of round robin matches, best of 3 sets, consolation, etc.) Schedule all set up (considers: meetings, start/finish times, time allotted for each match, breaks, etc.) Convener & Judiciary Committee assigned Official’s Schedule assigned Physician or First Aid Representative(s) assigned and First Aid supplies arranged to be present TOURNAMENT COMPLETION DUTIES ASSIGNED Awards Presentation (plans in place) Results sent to Media and STAS office (fax/email) Gym or Site clean-up Payments of Officials

61

TOURNAMENT HOSTING/SANCTIONING POLICY & PROCEDURES, Appendix 3 Tournament Convener Duties
IN CASES WHERE THERE IS MORE THAN ONE FACILITY BEING USED IN THE HOSTING OF A TOURNAMENT/EVENT, MAKE SURE THAT EACH FACILITY HAS ITS OWN CONVENER. 1. CONVENER DUTIES “DURING” TOURNAMENT: 1.1. 1.2. 1.3. 1.4. 1.5. 1.6. 1.7. 1.8. 1.9. Post results and determine tie-break situations as per STAS guidelines, indicated earlier in this section. Ensure that the tournament schedule is adhered to. Encourage officials to keep the tournament on time. Ensure that the playing and surrounding area is safe and free from obstructions. This may mean the removal of some objects, garbage, gym bags, spectators, etc. Have access to spare equipment and tools in case problems occur. Arrive at least one hour prior to the start of the first match. Ensure that all facilities are open and proper signage is posted, e.g., entrance to gym, washrooms, etc. Check the nets often to ensure good tension and proper height. Ensure that the score keepers table(s) has the following: 1.9.1. Score sheets 1.9.2. Pens/pencils 1.9.3. Score cards/flip cards 1.9.4. Tournament schedule 1.9.5. Officials’ schedule 1.9.6. At least 2 game balls 1.9.7. Receptacle for garbage Ensure that the master draw sheet and a tournament schedule are posted in a visible location for teams and spectators. Have ice on hand in case of minor injuries and have the Emergency Action Plan within easy access. Ensure that the court numbers are clearly posted and correspond with the Tournament schedule. Have a rulebook on hand. Deal with other problems that may arise.

1.10. 1.11. 1.12. 1.13. 1.14. 2.

CONVENER DUTIES “IMMEDIATELY AFTER” TOURNAMENT: 2.1. 2.2. 2.3. Fax results to appropriate media on the same day. Fax or email results to the STAS office immediately. Assist in clean up of tournament site.

62

Sepak Takraw Association of Canada
Regina Saskatchewan Canada Phone/Fax: (306) 584-8778 Email: [email protected] Web Site: www.takrawcanada.com

Sepak Takraw Score Sheet
Name of Event: _____________________________________ Place: ______________________________ Date: ____________ Gender: M F Age Div.: _________ Pool #: ____ Match #: _____ Court #: ____ Head Referee: _____________________________ Assistant Referee: ___________________________ Start Time: ____ : ____ End Time: ____ : ____ REGU A: ________________________________ vs. REGU B: _______________________________ SET # 1:
Regu (Team) A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 22 18 22 18 22 18 22 17 17 19 23 19 23 19 23 19 23 20 24 20 24 20 24 20 24 21 25 21 25 21 25 21 25

Regu (Team) B

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

SET # 2:
Regu (Team) A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

Regu (Team) B

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

TIE BREAK:
Regu (Team) A Regu (Team) B 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 11 11 12 12 13 13 14 14 15 15 16 16

RESULT REGU SCORE

SET # 1 A B

SET # 2 A B

SET # 3 A B

Winner: ________________________________ A vs. B Set Results (i.e. 2:1, 2:0, 1:2, 0:2): ___ Match Duration: ______ minutes ____________________________ Official Referee REGU (TEAM) B

Remarks: __________________________________________
______________________________________________________________

REGU (TEAM) A
TITLE: Coach
Manager

GIVEN & FAMILY NAME:

Jersey No.

TITLE: Coach
Manager

GIVEN & FAMILY NAME:

Jersey No.

-----------

-----------

Player 1 Player 2 Player 3 Spare 1 Spare 2

Player 1 Player 2 Player 3 Spare 1 Spare 2

63

Team Event Score Sheet

64

TOURNAMENT HOSTING/SANCTIONING POLICY & PROCEDURES, Appendix 6 Emergency Action Plan
Injuries in the sport of Sepak Takraw have been very minimal since it is not a contact sport; however, it is always best to be prepared for anything, especially in with major tournaments/events. Injuries that could occur might be the stretching or tearing of ligaments, hamstring, ACL, sprained ankles and such. The following plan will ensure you are prepared.

Name of host Club/Institution Name of host tournament facility Location of host facility (address, city) Host facility phone number Directions to host facility Charge Person (i.e., team medic/coach/manager) Call Person (assigned by Charge Person) Control Person(assigned by team Charge Person) Location of nearest phone Number to dial for EMS (i.e., 9 – 911) Number to dial for local security Location of nearest emergency facility
IN CASE OF EMERGENCY:
1. Charge person will manage the scene or assist the visiting team’s coach/manager with the injured athlete. 2. Control person will ensure spectators/athletes are kept a distance away, and get first aid supplies as indicated by the Charge person. 3. Charge person will signal the call person to get the physician/First Aid Representative or to call an ambulance using the following signals if necessary: 3.1. 3.2. 3.3. Fist in the air (request Physician/First Aid Rep. to the court – non life threatening emergency); Hand to head (request Physician/First Aid Rep. to the court – possible spinal cord injury); Hand to heart (immediate request Physician/First Aid Rep. to the court and 911 EMS call – life threatening emergency).

4. Call person will call for ambulance either by cell phone, or facility’s phone by calling 911. Call person will inform emergency personnel of the number of athletes injured, type of injury and location of facility. Call person will report back to Charge person that the call has been made. Call person will meet the ambulance and direct EMS to the injured athlete. 5. Medical team (Charge person, Physician or First Aid Rep. and Control person) will provide appropriate care until EMS arrives. Possible spinal cord injuries shall be stabilized with cervical spine stabilization and not moved. Packaging and transport will be completed by EMS. Upon arrival of EMS, the medical team will provide them with the athlete’s name, age, injury, vital signs, treatment given and any other relevant information. 6. Someone from the injured athlete’s team should accompany the injured athlete to the hospital. 7. Charge person, or his/her designate, shall complete an Illness and Injury Attending Report and notify the athlete’s coaching/medical staff of the incident/injury.

65

1280 Cameron Street — Regina, SK — S4T 2T1 — Canada Phone: 306-584-8778 — Fax: 306-584-8778 Email: [email protected] — Web Site: www. SepakTakrawSask.ca

ILLNESS & INJURY/ACCIDENT REPORT FORM
SECTION 1 – DETAILS OF ILL OR INJURED PERSON (to be completed by the inured person where possible) Given Name: _________________________________ Family Name: _______________________________________ Home Address: ______________________________________ City/Town: ____________________ Province: _____ Postal Code: _____________ Home Phone: ___________________ Work Phone: ___________________ Age: ____ Please Circle: Male / Female STAS Individual Member Athlete Volunteer Spectator Other ____________

SECTION 2 – DETAILS OF ILLNESS OR SPORTS INJURY (to be completed by team or event person responsible) Date of Incident: ___________________________ Time of Incident: _______________________________ Name of Venue: _________________________________ Location (town/city): _______________________________ Reported to: _______________________________ Date and Time Reported: ________________________________ Nature of Illness/Injury (i.e. vomiting, diarrhoea, cramps, sprain, bruise, cut): __________________________________ Area of Discomfort/Pain or Part of Body Injured: _________________________________________________________ Give a Full Account of the Incident: ___________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ Names and Addresses of Witnesses (where appropriate): _________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ Detail any equipment, tools, objects, substances, etc. which were involved: ___________________________________ _______________________________________________________________________________________________ Detail any known defects or inherent risks: _____________________________________________________________ _______________________________________________________________________________________________ Who has been contacted? Ambulance Requested: Organizing Group Yes Doctor Hospital Police Parent Host Family

Date/Time requested: _________________ Date/Time Arrived: ________________

Signature of Reporting Person: _____________________________ Full Name (print): __________________________ Job Title: _________________________________________ Phone: ____________________ Date: ______________

66

TOURNAMENT HOSTING/SANCTIONING POLICY & PROCEDURES, Appendix 8 Tournament Results Form
Tournament Name: Tournament Date: Age Category: __________________________________________________________ _______________ Gender: Male Female

_______________ (Youth, 11 – 14; Junior, 15 – 18; Senior, 19 & up)

ROUND ROBIN RESULTS: If you do not have playoffs for every place, please mark the teams as tied for 5th. Men’s Side: Pool 1, Round Robin Finish ___________ 1) _____________ 5) 2) _____________ _) ________________ 3) _____________ _) ________________ 4) _____________ _) ________________ Men’s Side: Pool 2, Round Robin Finish ___________ 1) _____________ 5) 2) _____________ _) ________________ 3) _____________ _) ________________ 4) _____________ _) ________________ Women’s Side: Pool 1, Round Robin Finish 1) _____________ 5) ___________ 2) _____________ _) ________________ 3) _____________ _) ________________ 4) _____________ _) ________________ Women’s Side: Pool 2, Round Robin Finish ___________ 1) _____________ 5) 2) _____________ _) ________________ 3) _____________ _) ________________ 4) _____________ _) ________________

PLAY-OFF FINAL RESULTS: If there is only one pool in one category, then for the play-offs (if time permits) have 1st play 3rd, and 2nd play 4th; the losers of which play for Bronze, the winners of which play for Gold and Silver. If there are two pools in one category, then cross over & play-off top 2 placements from each pool. Men’s Side: Play-offs Final Results Gold: _______________________________ Silver: __________________________ Bronze: __________________________ Women’s Side: Play-offs Final Results Gold: _______________________________ Silver: __________________________ Bronze: __________________________

Comments: _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Please submit this form to the STAS office by mail, email or fax no later than one week after the tournament. Thanks! Sepak Takraw Saskatchewan 1280 Cameron Street Regina, SK S4T 2T1 Email: [email protected] Phone/Fax: (306) 584-8778
67

L.) Sepak Takraw Saskatchewan Inc. (STAS) Travel & Expense Policy
A. Employee Travel & Expense Allowances B. Team Travel & Expense Allowances C. Volunteer Travel & Expense Allowances D. Accident Policy

A. EMPLOYEE TRAVEL & EXPENSE ALLOWANCES
1. EMPLOYEE TRAVEL WITHIN REGINA POLICY 1.2. Travel and parking away from the office within the City of Regina is the responsibility of the Employee. This policy means that the parking supplied by the Association for employees at the office at no charge should not be deemed a taxable benefit by Revenue Canada.

2.

EMPLOYEE TRAVEL WITHIN THE PROVINCE, OUTSIDE REGINA POLICY 2.1. Vehicle Policy 2.1.1. Employee use of privately owned vehicle on Association business outside Regina shall be authorized by the President or designate. Employees are responsible for all operating and maintenance costs associated with the use of privately owned vehicles on Association business, including licensing and insurance for business purpose. A Certificate of Insurance shall be provided upon request. Mileage Rates for Private Vehicles Allowance for travel on Association business using a privately owned vehicle shall be $0.25 cents per kilometer from centre to centre. Rates for Incidental Use Vehicle Allowance to employees authorized on an incidental basis to use privately owned vehicles for Association business will be as follows: 2.1.3.1 2.1.3.2 2.2. a minimum of $3.00 per day. $1.50 per hour (pro-rated for shorter periods) for actual usage to a maximum of $6.00 per day or $0.25 cents per kilometer, whichever is greater.

2.1.2. 2.1.3.

Accommodations Policy 2.2.3. Hotel/Motel 2.2.3.1 Actual and reasonable SINGLE ROOM charges anywhere in the Province up to and including $75.00 per night (plus applicable GST & PST) will be allowed, but must be supported by a receipt. Single Room charges in excess of $75.00 per night (plus taxes) will be permitted under the following conditions: 2.2.3.2.1 2.2.3.2.2 2.2.3.2.3 Where the hotel/motel is the only accommodation available in the location; Where the employee is in attendance at a conference and occupancy in a specific hotel/motel is part of the conference; Where more than one employee occupies a single hotel/motel room and where the double occupancy rate exceeds the $75.00 (plus taxes) per night rate.

2.2.3.2

2.2.3.3

Room charges in excess of $75.00 per night (plus taxes) will be allowed when authorized by the President or Vice-President –Finance/Administration in advance.

68

Employees are still expected to seek accommodations in the least expensive rooms of the hotel/motel they have chosen. 2.2.3.4 Double Occupancy: If more than one person occupies a hotel room, the name of the other occupant(s) MUST be shown when: 2.2.3.4.1 2.2.3.4.2 2.2.4. Private Residence 2.2.4.1 Upon request, an amount of $15.00 per night will be paid for accommodation in private residences (only if that amount was paid to the owner of the private residence as an honorarium) - no receipts necessary. the amount claimed for STAS Expense Statement purposes exceeds the “single rate” for the room; the room is shared by two or more employees.

2.3.

Meals Policy 2.3.3. Meal Allowance Rates, Actual Reimbursement without receipts, shall be as follows: 2.3.3.1 2.3.3.2 2.3.3.3 2.3.4. $9 for ONE meal; $18 for TWO meals; $27 for THREE meals.

Banquets: Arrangements for attending a banquet should be incorporated in advance in the budget for any given trip. Where a charge is incurred to attend a banquet, it may reduce the meal allotment for the trip (e.g. deduct $10 from meal payment to cover banquet charge). Work Related Conventions/Conferences: Where attendance at a convention or conference has been approved by the President, or designate: 2.3.5.1 2.3.5.2 The meal costs of employees attending conferences in Regina may be claimed if supported by receipts and approved by President or designate. Expenses at “Association Approved Rates” may be claimed when the convention or conference is outside of Regina. These expenses must be claimed on a “STAS Expense Statement”.

2.3.5.

2.4.

General Expenses Policy 2.4.3. Parking 2.4.3.1 Employees working away from Regina and using either a rented or private vehicle may recover parking charges as follows: 2.4.3.1.1 2.4.3.1.2 2.4.4. Telephone 2.4.4.1 Whenever possible, employees should call collect, charge the call to their STAS’s telephone number or utilize the STAS-authorized telephone credit (calling) card (if applicable). If the above scenarios are not possible, charges for business calls are allowable when supported by a receipt (copy of the phone bill) and providing the name of party called and reason for the call. Hotel charged parking (included in bill). Parking supported with receipts.

2.4.4.2

69

2.4.5.

Other Expenses 2.4.5.1 Occasionally, employees will incur exceptional expenses in connection with the conduct of Association business. Such expenses shall be allowable if detailed on the Expense Form, supported by receipts and authorized by the President or VicePresident Finance.

2.4.6.

Traffic Tickets/Violations 2.4.6.1 Charges for traffic tickets for speeding, over-parking and other traffic violations shall not be paid by the Association.

3. EMPLOYEE TRAVEL OUTSIDE THE PROVINCE POLICY 3.1. Vehicle Policy 3.1.2. All out-of-province travel must be approved by the Association Executive. Personal vehicles are NOT to be used outside Saskatchewan due to insurance and liability concerns. All employees traveling out of Saskatchewan are to use rented vehicles, buses or airline transportation booked through the Provincial Office, in the name of Sepak Takraw Saskatchewan.

3.2.

Accommodations Policy 3.2.1. Hotel/Motel 3.2.1.1 Actual and reasonable charges supported by receipts. Employees are encouraged to use businesses that have established competitive corporate rates or to request corporate rates for lodging wherever possible. Room charges in excess of $75.00 per night (plus taxes) will be allowed when rooms are reserved in advance and the excess has been approved by the President or Vice-President Finance.

3.2.1.2

3.2.2.

Private Residence 3.2.2.1 Upon request, an amount of $15.00 per night will be paid for accommodation in private residences (if that amount was paid to the owner of the private residence as an honorarium) - no receipts necessary.

3.3.

Meals Policy 3.3.1. Meal Allowance Rates, Actual Reimbursement without receipts, shall be as follows: 3.3.1.1 3.3.1.2 3.3.1.3 $10 for ONE meal; $20 for TWO meals; $30 for THREE meals.

B. TEAM TRAVEL & EXPENSE ALLOWANCES
1. TEAM TRAVEL WITHIN THE PROVINCE POLICY 1.1. Vehicle Policy 1.1.1. A Team Saskatchewan players’ use of their privately owned vehicle for traveling to competitions or authorized demonstrations outside their home area, but within Saskatchewan, shall be approved by the President or designate. The said players are responsible for all operating and maintenance costs associated with the use of privately owned vehicles, including licensing and insurance for business purpose. A Certificate of Insurance shall be provided upon request.

70

1.1.2.

Mileage Rates for Private Vehicles Allowance for travel to authorized competitions and/or demonstrations using a privately owned vehicle within Saskatchewan shall be $0.25 cents per kilometer from centre to centre.

1.2.

Accommodations Policy 1.2.1. Hotel/Motel 1.2.1.1 In almost all cases, the STAS office will arrange Team accommodations. Actual and reasonable room charges anywhere in the Province up to and including $75.00 per night (plus applicable GST & PST) is the target, but must be supported by a receipt. Room charges in excess of $75.00 per night (plus taxes) will be permitted under the following conditions: 1.2.1.2.1 1.2.1.2.2 1.2.1.2.3 Where the hotel/motel is the only accommodation available in the location; Where the athlete is in attendance at an authorized event and occupancy in a specific hotel/motel is part of the event; Where more than one athlete occupies a single hotel/motel room and where the double occupancy rate exceeds the $75.00 (plus taxes) per night rate.

1.2.1.2

1.2.1.3

Room charges in excess of $75.00 per night (plus taxes) will be allowed when authorized by the President or VP–Finance/Administration in advance. In almost all cases, rooms will be booked through the STAS office, however, if not, athletes are still expected to seek accommodations in the least expensive rooms of the hotel/motel chosen. Double Occupancy: If more than one person occupies a hotel room, the name of the other occupant(s) MUST be shown when: 1.2.1.4.1 1.2.1.4.2 the amount claimed for STAS Expense Statement purposes exceeds the “single rate” for the room; the room is shared by two or more STAS athletes.

1.2.1.4

1.2.2.

Private Residence 1.2.2.1 If possible, billet homes will be a sought after source of accommodations and $10.00 per night per person will be offered to the owner of a private residence as an honorarium for hosting athletes - no receipts necessary.

1.3.

Meals Policy 1.3.1. Team Sask. Coaches, Managers and Officials Meal Allowance, reimbursement without receipts when traveling to an event within the province, shall be as follows: 1.3.1.1 1.3.1.2 1.3.1.3 $9 for ONE meal; $18 for TWO meals; $27 for THREE meals.

1.4.

General Expenses Policy 1.4.1. Parking 1.4.1.1 Team members traveling to an event within the province and using a private vehicle may recover parking charges as follows: 1.4.1.1.1 Hotel charged parking (included in bill).

71

1.4.1.1.2 1.4.2. Telephone 1.4.2.1

Parking supported with receipts.

Whenever possible, Team Coaches or Managers should call collect, charge the call to STAS’s telephone number or utilize the STAS-authorized telephone credit (calling) card (if applicable). If the above scenarios are not possible, charges for business calls are allowable when supported by a receipt (copy of the phone bill) and providing the name of party called and reason for the call.

1.4.2.2

1.4.3.

Other Expenses 1.4.3.1 Occasionally, Team Coaches or Managers will incur exceptional expenses in connection with competition arrangements. Such expenses shall be allowable if detailed on the Expense Form, supported by receipts and authorized by the President or VP-Finance/Administration.

1.4.4.

Traffic Tickets/Violations 1.4.4.1 Charges for traffic tickets for speeding, over-parking and other traffic violations shall not be paid by the Association.

2.

TEAM TRAVEL OUTSIDE THE PROVINCE POLICY 2.1. Rented Vehicle Policy 2.1.1. All out-of-province Team travel must be approved by the Association Executive. Personal vehicles are NOT to be used outside Saskatchewan due to insurance and liability concerns. Teams traveling out of Saskatchewan are to use rented vehicles, buses or airline transportation booked through the Provincial Office, in the name of Sepak Takraw Saskatchewan. All team travel of thirty (30) team members or less are to use rented vehicles for travel outside of Saskatchewan. Vehicles are to be rented in the name of the Sepak Takraw Saskatchewan. A rented vehicle shall be defined as follows: “a four-wheeled private passenger type motor vehicle, designed for travel on public roads, and rented from a licensed rental company anywhere in the world, for no more than 48 consecutive days. It does not include trucks, campers, trailers, four wheel drive vehicles when being used off normal paved or maintained road surfaces, recreational vehicles or motor vehicles propelling or towing a trailer or any other object, vans or mini vans designed to carry more than eight (8) passengers (including the driver) or when the vehicle is used to carry, haul or transport any type of cargo or property or passengers for hire.” In the case of rented trucks for cargo or property, fifteen (15) passenger vans or travel off public roads, the optional Collision Damage Insurance offered by the rental company is to be used. Insurance for Rented Vehicles, the following steps should be adhered to: 2.1.3.1 2.1.3.2 2.1.3.3 2.1.3.4 2.1.3.5 The vehicle must be rented in Sepak Takraw Saskatchewan’s name. The vehicle cannot be taken outside the geographical area specified in the agreement (which must be carefully read to determine any territorial restrictions). Only authorized drivers may operate the vehicle (those who are named in the agreement, who are properly licensed to drive and who are 21 years old or over). The vehicle cannot be driven off public roads. The driver must not be under the influence of any alcohol or drugs.

2.1.2.

2.1.3.

72

2.2.

Taxis 2.2.1. Where it is cost effective taxis may be used instead of rented vehicles with the prior approval of the President or VP-Finance/Administration. All taxi charges must be supported by receipts showing the details of each trip (i.e. amount charged, date, location or description of departure and destination points).

2.3.

Charter Bus Policy 2.3.1. All team travel outside of Saskatchewan where more than thirty (30) athletes are traveling to the same designation and for the same time period for an event shall use a chartered bus or buses booked through the Sepak Takraw Saskatchewan office.

2.4.

Airline Travel Policy 2.4.1. Airline travel shall be used for team travel outside of Saskatchewan where it is cost effective in time and money to use airlines booked through Sepak Takraw Saskatchewan. Arranged benefits with the tickets should include: insurance, flight delay coverage, baggage delay coverage, loss and stolen baggage coverage and air travel accident insurance.

2.5.

Accommodations Policy 2.5.1. Hotel/Motel 2.5.1.1 The STAS office will arrange Team accommodations. Actual and reasonable room charges up to and including $100.00 per night (plus applicable GST & PST) is the target, but must be supported by a receipt. 2.5.1.2 Room charges in excess of $100.00 per night (plus taxes) will be permitted under the following conditions: 2.5.1.2.1 2.5.1.2.2 2.5.1.2.3 Where the hotel/motel is the only accommodation available in the location; Where the athlete/team is in attendance at an authorized event and occupancy in a specific hotel/motel is part of the event; Where more than one athlete occupies a single hotel/motel room and where the double occupancy rate exceeds the $100.00 (plus taxes) per night rate.

2.5.1.3

Room charges in excess of $100.00 per night (plus taxes) will be allowed when authorized by the President or VP–Finance/Administration in advance. In almost all cases, rooms will be booked through the STAS office, however, if not, athletes are still expected to seek accommodations in the least expensive rooms of the hotel/motel chosen. Double Occupancy: If more than one person occupies a hotel room, the name of the other occupant(s) MUST be shown when: 2.5.1.4.1 2.5.1.4.2 the amount claimed for STAS Expense Statement purposes exceeds the “single rate” for the room; the room is shared by two or more STAS athletes.

2.5.1.4

2.5.2.

Private Residence 2.5.2.1 If possible, billet homes will be a sought after source of accommodations and $10.00 per night per person will be offered to the owner of a private residence as an honorarium for hosting athletes - no receipts necessary.

73

2.6.

Meals Policy 2.6.1. Team Sask. Coaches, Managers and Officials Meal Allowance, reimbursement without receipts when traveling to an event outside the province, shall be as follows: 2.6.1.1 2.6.1.2 2.6.1.3 $10 for ONE meal; $20 for TWO meals; $30 for THREE meals.

2.7.

General Expenses Policy 2.7.1. Parking 2.7.1.1 Team members traveling to an event outside the province and using a rented vehicle may recover parking charges as follows: 2.7.1.1.1 2.7.1.1.2 2.7.2. Telephone 2.7.2.1 Whenever possible, Team Coaches or Managers should call collect, charge the call to STAS’s telephone number or utilize the STAS-authorized telephone credit (calling) card (if applicable). If the above scenarios are not possible, charges for business calls are allowable when supported by a receipt (copy of the phone bill) and providing the name of party called and reason for the call. Hotel charged parking (included in bill). Parking supported with receipts.

2.7.2.2

2.7.3.

Other Expenses 2.7.3.1 Occasionally, Team Coaches or Managers will incur exceptional expenses in connection with competition arrangements. Such expenses shall be allowable if detailed on the Expense Form, supported by receipts and authorized by the President or VP-Finance/Administration.

2.7.4.

Traffic Tickets/Violations 2.7.4.1 Charges for traffic tickets for speeding, over-parking and other traffic violations shall not be paid by the Association.

2.8.

Non-Sanctioned Events 2.8.1. If coaches, managers, parents, athletes and/or volunteers choose to participate in Non-Sepak Takraw Saskatchewan sanctioned events they do so at their own risk. Participation in such events renders all Sepak Takraw Saskatchewan policies and extended insurance coverage null and void.

C. VOLUNTEER TRAVEL & EXPENSE ALLOWANCES
2. VOLUNTEER TRAVEL WITHIN THE PROVINCE POLICY 2.1. Vehicle Travel Policy 1.1.2. A volunteer’s use of their privately owned vehicle for traveling to authorized events outside their home area, but within Saskatchewan, shall be approved by the President or designate. The said volunteer is responsible for all operating and maintenance costs associated with the use of privately owned vehicles, including licensing and insurance for business purpose. A Certificate of Insurance shall be provided upon request.

74

1.1.3.

Mileage Rates for Private Vehicles Allowance for travel to authorized competitions and/or demonstrations using a privately owned vehicle within Saskatchewan shall be as per GAS RECEIPTS showing travel to and from specified event, including date and license plate.

2.2.

Accommodations Policy 2.2.1. Hotel/Motel 2.2.1.1 Actual and reasonable SINGLE ROOM charges anywhere in the Province up to and including $75.00 per night (plus applicable GST & PST) will be allowed, but must be supported by a receipt. Single Room charges in excess of $75.00 per night (plus taxes) will be permitted under the following conditions: 2.2.1.2.1 2.2.1.2.2 2.2.1.2.3 Where the hotel/motel is the only accommodation available in the location; Where the volunteer is in attendance at a conference and occupancy in a specific hotel/motel is part of the conference; Where more than one volunteer occupies a single hotel/motel room and where the double occupancy rate exceeds the $75.00 (plus taxes) per night rate.

2.2.1.2

2.2.1.3

Room charges in excess of $75.00 per night (plus taxes) will be allowed when authorized by the President or VP-Finance/Administration in advance. Volunteers are still expected to seek accommodations in the least expensive rooms of the hotel/motel they have chosen. Double Occupancy: If more than one person occupies a hotel room, the name of the other occupant(s) MUST be shown when: 2.2.1.4.1 2.2.1.4.2 the amount claimed for STAS Expense Statement purposes exceeds the “single rate” for the room; the room is shared by two or more volunteers.

2.2.1.4

2.2.2.

Private Residence 2.2.2.1 Upon request, an amount of $15.00 per night will be paid for accommodation in private residences (only if that amount was paid to the owner of the private residence as an honorarium) - no receipts necessary.

2.3.

Meals Policy 2.3.1. Meal Allowance Rates, Actual Reimbursement without receipts, shall be as follows: 2.3.1.1 2.3.1.2 2.3.1.3 2.3.2. $9 for ONE meal; $18 for TWO meals; $27 for THREE meals.

Banquets: Arrangements for attending a banquet should be incorporated in advance in the budget for any given trip. Where a charge is incurred to attend a banquet, it may reduce the meal allotment for the trip (e.g. deduct $10 from meal payment to cover banquet charge). Work Related Conventions/Conferences: Where attendance at a convention or conference has been approved by the President, or designate:

2.3.3.

75

2.3.3.1 2.3.3.2

The meal costs of volunteers attending conferences in Regina may be claimed if supported by receipts and approved by President or designate. Expenses at “Association Approved Rates” may be claimed when the convention or conference is outside of Regina. These expenses must be claimed on a “STAS Expense Statement”.

2.4.

General Expenses Policy 2.4.1. Parking 2.4.1.1 Volunteers working away from Regina and using either a rented or private vehicle may recover parking charges as follows: 2.4.1.1.1 2.4.1.1.2 2.4.2. Telephone 2.4.2.1 Whenever possible, volunteers should call collect, charge the call to STAS’s telephone number or utilize the STAS-authorized telephone credit (calling) card (if applicable). If the above scenarios are not possible, charges for business calls are allowable when supported by a receipt (copy of the phone bill) and providing the name of party called and reason for the call. Hotel charged parking (included in bill). Parking supported with receipts.

2.4.2.2

2.4.3.

Other Expenses 2.4.3.1 Occasionally, volunteres will incur exceptional expenses in connection with the conduct of Association business. Such expenses shall be allowable if detailed on the Expense Form, supported by receipts and authorized by the President or VPFinance/Administration.

2.4.4.

Traffic Tickets/Violations 2.4.4.1 Charges for traffic tickets for speeding, over-parking and other traffic violations shall not be paid by the Association.

D. ACCIDENT POLICY
1. IN OR OUT OF PROVINCE 1.1. Accident with Rented Vehicle Policy 1.1.1. In the event of damage to a rented vehicle driven by an employee, volunteer, coach or manager the driver shall make the following calls: 1.1.1.1 1.1.1.2 1.1.1.3 1.1.1.4 If applicable, call the local police to report the accident or incident and obtain an accident report. Advise the car rental agency immediately. Call the Claims Administrator within 24 hours authorized by the rental company. Advise the Sepak Takraw Saskatchewan office immediately.

76

SEPAK TAKRAW TRAVEL & EXPENSE POLICY, Appendix 1 Expense Reimbursement Form
NAME CITY EMAIL ADDRESS VOLUNTEER _____ OFFICIAL _____ TOC _____ CLINICIAN _____ STAFF _____ EXECUTIVE _____ PLAYER ___ EVENT NAME(S) / PURPOSE OF CLAIM: ____________________________________________________________ MEALS: IN OUT OF VOLUNTEERS, TOC, # OF DAYS DATES TOTAL SASK SASK OFFICIALS, CLINICIAN BREAKFAST LUNCH SUPPER MEALS: STAFF / EXECUTIVE BREAKFAST LUNCH SUPPER TRAVEL – MILEAGE: ACCOMMODATIONS: $7.00 $7.00 $7.00 ($21.00/day) IN SASK $9.00 $9.00 $9.00 ($27.00/day) $8.00 $8.00 $8.00 ($24.00/day) OUT OF SASK $10.00 $10.00 $10.00 ($30.00/day) TOTAL # OF DAYS TOTAL DATES $ $ $ $ $ $ $ $ $ $ $ TOTAL ADDRESS POSTAL CODE PHONE DATE FAX

______ KM. X $0.25/KM = ______ PARKING: _____ OTHER (_______):___ _____ # NIGHTS X _____ = ___________

TELEPHONE: ATTACH DOCUMENTATION REF LEVEL REFEREEING MATCHES FEES: (circle): 2 3 4 5 6 MINI KICKS, 1 Ref, $5.00 / $6.00 per match X _____ = 2 3 4 5 6 YOUTH – Modified, 1 Ref, $6.00 / $6.50 / $7.00 / $7.50 / $8.00 per match X _____ = 2 3 4 5 6 YOUTH – Best of 3, 1 Ref, $7.00 / $7.50 / $8.00 / $8.50 / $9.00 per match X _____ = 2 3 4 5 6 YOUTH – Best of 3, 2 Refs, $6.50 / $7.00 / $7.50 / $8.00 / $8.50 per match X _____ = JUNIOR – Best of 3, 1 Ref, $8.50 / $9.00 / $9.50 / $10.00 per match X _____ = 3 4 5 6 JUNIOR – Best of 3, 2 Refs, $8.00 / $8.50 / $9.00 / $9.50 per match X _____ = 3 4 5 6 SR./MASTERS – Best of 3, 1 Ref, $9.50 / $10.00 / $10.50 / $11.00 per match X ____= 3 4 5 6 SR./MASTERS – Best of 3, 2 Refs, $9.00 / $9.50 / $10.00 / $10.50 per match X ____= 3 4 5 6 TOURNAMENT $100/DAY (8 Evaluations or 2 per official) OFFICIALS ASSIGNOR or $50.00/HALF DAY = $75.00 for FULL DAY (maximum) LAYMAN $50.00 for 3/4 DAY CLINICIAN FEES: $25.00 for HALF DAY (minimum) PROVINCIAL EVENT $75.00/DAY COORDINATOR: OTHER: ATTACH DOCUMENTATION SIGNATURE:____________________________ DATE: ______________

$ $ $ $ $ $ $ $ $

$ $ $

TOTAL CLAIM $ ________________

IF REFEREE, ASSIGNOR’S SIGNATURE: ____________________________________ DATE: ________________ SUBMIT EXPENSE REIMBURSEMENT FORM TO: Sepak Takraw Saskatchewan VP-Finance/Administration 1280 Cameron Street Regina, SK S4T 2T1 Phone/Fax: 306-584-8778 Email: [email protected]

77

M.) Sepak Takraw Saskatchewan Inc. (STAS) Harassment Policy
Note: For convenience, this policy uses the term "complainant" to refer to the person who experiences harassment, even though not all persons who experience harassment will make a formal complaint. The term "respondent" refers to the person against whom a complaint is made. 1. POLICY STATEMENT 1.1. 1.2. 1.3. 2. Sepak Takraw Saskatchewan is committed to providing a sport and work environment which promotes equal opportunities and prohibits discriminatory practices. Harassment is a form of discrimination, and is prohibited by human rights legislation in each province of Canada. Harassment is offensive, degrading and threatening. In its most extreme forms, harassment can be an offense under Canada's Criminal Code.

APPLICATION 2.1. This policy applies to all employees as well as to all directors, officers, volunteers, managers, coaches, athletes, officials and members of Sepak Takraw Saskatchewan. It applies to harassment which may occur during the course of all STAS business, activities and events. Harassment arising within the business, activities and events of clubs, provincial associations or affiliates of Sepak Takraw Saskatchewan shall be dealt with using the policies and mechanisms of such organizations.

2.2. 3.

DEFINITIONS 3.1. 3.2. Harassment can generally be defined as comment or conduct, directed toward an individual or group of individuals, which is insulting, intimidating, humiliating, malicious, degrading or offensive. For the purposes of this policy, sexual harassment is defined as unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature when: 3.2.1. 3.2.2. 3.2.3. 3.3. submitting to or rejecting this conduct is used as the basis for making decisions which affect the individual; such conduct has the purpose or effect of interfering with an individual's performance; such conduct creates an intimidating, hostile or offensive environment.

Types of behavior which constitute harassment include, but are not limited to: 3.3.1. 3.3.2. 3.3.3. 3.3.4. 3.3.5. 3.3.6. 3.3.7. written or verbal abuse or threats; the display of visual material which is offensive or which one ought to know is offensive; unwelcome remarks, jokes, comments, innuendo or taunting about a person's looks, body, attire, race, religion, sex or sexual orientation; leering or other suggestive or obscene gestures; condescending, paternalistic or patronizing behavior which is intended to undermine selfesteem, diminish performance or adversely affect working conditions; practical jokes which cause awkwardness or embarrassment, endanger a person's safety or negatively affect performance; unwanted physical contact including touching, petting, pinching or kissing;

78

3.3.8. 3.3.9. 4.

unwelcome sexual flirtations, advances, requests or invitations; physical or sexual assault;

CONFIDENTIALITY 4.1. Sepak Takraw Saskatchewan recognizes that it can be extremely difficult to come forward with a complaint of harassment and that it can be devastating to be wrongly convicted of harassment. Sepak Takraw Saskatchewan recognizes that it is in the best interests of both the complainant and the respondent in keeping the matter confidential.

5.

COMPLAINT PROCEDURE 5.1. 5.2. A person who experiences harassment is encouraged to make it known to the harasser that the behavior is unwelcome, offensive and contrary to this policy. If confronting the harasser is not possible, or if after confronting the harasser the harassment continues, the complainant should contact the President. It is best that the complainant fill out the Incident/Complaint Form (Appendix 2 under the Dispute Resolution Policy). Once contacted by a complainant the role of the President is to serve in a neutral, unbiased capacity in receiving the complaint and assisting in its resolution, as per outlined in the “DISPUTE RESOLUTION POLICY”, from point “3. REFERRAL AND REVIEW OF COMPLAINTS AND INCIDENTS” and onward.

3.1.

79

N.) Sepak Takraw Saskatchewan Inc. (STAS) Dispute Resolution Policy
Table of Contents 1. Dispute Resolution Bodies (Investigation Committee and Hearing Committee) 2. Misconduct 3. Referral and Review of Incidents and Complaints 4. Investigation 5. Interim Suspension of Member 6. Acting upon the Investigator’s Report 7. Hearings 8. Procedure 9. Disciplinary Powers 10. Deference to Other Authorities 11. Time for Completion 12. Appeal to the Board 13. Effect of Expulsion or Suspension 14. Reinstatement 15. Conflict of Interest or Bias 16. Records and Use of Decisions Sepak Takraw Saskatchewan endorses the SaskSport Inc. Dispute Resolution Policy Template, as the process allows a person to a fair hearing before he/she may be disciplined by a corporation. This Policy Template provides a guide to suitable bylaws for discipline procedure (see Appendix A). Sepak Takraw Saskatchewan has adopted the template and the following documentation outlines our Dispute Resolution Policy as it pertains to Sepak Takraw Saskatchewan. 1. DISPUTE RESOLUTION BODIES Two bodies will be appointed to resolve disputes, whether arising from allegations of harassment or other misconduct, team selection, doping, hazing, coach-athlete abuse, employment or other issues. 1.1. Investigation Committee 1.1.1. 1.1.2. 1.1.3. 1.1.4. 1.2. The Investigation Committee is established consisting of a chairperson and such other persons as the chairperson may appoint. The board shall appoint the chairperson of the investigation committee. The chairperson may appoint members to the committee from time to time for the purpose of that appointee serving as investigator of a specific complaint. Members of the hearing committee and members of the board are not eligible to be a member of the investigation committee.

Hearing Committee 1.2.1. The President of Sepak Takraw Saskatchewan, upon receipt of a report from the Investigation Committee which recommends that a hearing be conducted, shall appoint a Hearing Committee consisting of one or three persons. Members of the Investigation Committee and members of the Board of Directors are not eligible to be appointed as a member of the Hearing Committee. If the President considers it appropriate to do so, the President shall appoint to the Hearing Committee a person nominated by each party to the dispute.

1.2.2. 1.2.3. 2. MISCONDUCT 2.1.

Any matter, conduct or thing, whether or not disgraceful or dishonorable, is misconduct if: 2.1.1. It is contrary to the best interests of Sepak Takraw Saskatchewan or of any participant (player, coach, manager, official or spectator).

80

2.1.2. 2.1.3. 2.1.4. 2.1.5. 3.

It is contrary to the bylaws of Saskatchewan Field Hockey Association. It is contrary to any Code of Conduct established by Sepak Takraw Saskatchewan Field. It is a failure to comply with an order pursuant to this dispute resolution policy by the President, the Board of Directors or a Hearing Committee. Examples of (including but not limited to) Minor and Major Infractions are given in Appendix 1 below.

REFERRAL AND REVIEW OF INCIDENTS AND COMPLAINTS 3.2. Incidents and Complaints must be made to the President promptly and within the time guidelines set by policy of the Board of Directors, and it is best that the complainant fill out the Incident/Complaint Form (Appendix 2 below). The President may extend the time for submission of a complaint notwithstanding the expiration of the time set by Board guidelines. The President shall refer the following matters to the Chairperson of the Investigation Committee: 3.4.1. 3.4.2. 3.4.3. 3.4.4. 3.4. 3.5. A complaint alleging that a player, team, coach, manager, official, parent/guardian or spectator is guilty of misconduct. On the request of the Board, any incident in which misconduct may have occurred. A complaint relating to team selection. Any other request for resolution of a dispute arising from or relating to the activities of the organization.

3.3. 3.4.

The chairperson of the Investigation Committee may require that a complaint be stated in writing. If the Chairperson of the Investigation Committee is satisfied that the complaint is not valid or does not raise an issue of misconduct or is trivial, frivolous or vexatious in nature, the chairperson shall advise the complainant and thereafter shall take no further action in relation to that complaint. Where the chairperson has not dismissed a complaint pursuant to 3.5, the chairperson shall appoint one or more members of the Investigation Committee as ‘Investigator’ of the complaint or incident. The Chairperson may appoint himself or herself as the Investigator or as one of the Investigators.

3.6. 3.7. 4.

INVESTIGATION 4.1. The Investigator shall: 4.1.1. 4.1.2. Review the complaint or the request. Make such inquiries as necessary to determine the circumstances of the complaint or incident, which may include: 4.1.2.1 sending a copy of the summary of the complaint to those named in the complaint, those making the complaint, and to any witnesses, with a request that they respond in writing to the allegations by a date set by the Investigator; communicating with or interviewing persons involved in the incident, or person(s) whose conduct is the subject of the complaint; communicating with or interviewing other persons who may have relevant information.

4.1.2.2 4.1.2.3

81

4.1.3. 4.1.4. 4.1.5. 4.2.

Extend the investigation to include misconduct in any other incident that comes to the attention of the investigator in the course of the investigation. When practical to do so, encourage the parties to resolve the dispute directly. With the agreement of the parties, arrange mediation of the dispute.

On completion of the investigation, the Investigator shall make a written report to the President recommending: 4.2.1. 4.2.2. that the President appoint a Hearing Committee to hear and resolve the dispute or to hear the charges, as the case may be; that no further action be taken with respect to the matter investigated because: 4.2.2.1 4.2.2.2 the matter has been resolved between the parties, no further action is warranted, based on the facts of the case.

4.3. 4.4. 5.

The charge set out in a written report may relate to any matter disclosed during the investigation. A report signed by a majority of the Investigation Committee is a decision of Investigators.

INTERIM SUSPENSION OF MEMBER 5.1. In cases of alleged serious misconduct or if there is a risk of physical or emotional harm to other persons, the investigator may submit written reasons to the President recommending that, pending the outcome of an investigation, a player, team, coach, manager, official, parent/guardian or spectator under investigation: 5.1.1. 5.1.2. 5.2. be suspended from participation; be allowed to continue participation subject to conditions or restrictions.

Upon receiving the written recommendations of the Investigator, the President shall: 5.2.1. If satisfied that continued participation is inappropriate in the circumstances, may order suspension of involvement in organization activities or impose other less restrictive conditions pending the recommendations of the Hearing Committee. If satisfied that continued participation is appropriate in the circumstances, decline the recommendation of the investigator.

5.2.2. 5.3.

An order of suspension or the imposition of conditions on a member, pending the recommendations of the Hearing Committee, shall: 5.3.1. 5.3.2. terminate 30 days after the date of the suspension or imposition of conditions, unless renewed or revised by the President upon a further written recommendation by the Investigator. be superseded by the recommendations of the Hearing Committee.

6.

ACTING UPON THE INVESTIGATOR’S REPORT 6.1. If the Investigation Committee recommends no further action on a complaint, the President shall provide a copy of the Investigation Committee’s reasons for that recommendation to the person or person(s): 6.1.1. 6.1.2. whose conduct is the subject of the complaint; who initiated the complaint.

82

6.2. 6.3. 7.

If the Investigation Committee is of the opinion that a Hearing Committee should be appointed, the President shall appoint a Hearing Committee. The President shall report a decision not to appoint a Hearing Committee to the next meeting of the Board.

HEARINGS 7.1. 7.2. The Hearing Committee shall conduct a fair hearing of the charge or dispute reported in the Investigation Committee’s Report. At the request of the Hearing Committee, the President shall communicate the time and place of the hearing and any other pertinent information to the parties.

8.

HEARING PROCEDURE 8.1. In disputes of a nature that the Hearing Committee considers to be minor, the hearing may be conducted in writing. The parties shall be: 8.1.1. 8.1.2. 8.1.3. 8.1.4. 8.1.5. 8.2. informed that a Hearing Committee has been established; informed of the charge or dispute to be heard; provided with a copies of the Dispute Resolution Policy; invited, within a time specified by the Hearing Committee, to make written submissions of any information or arguments relevant to the deliberations of the Committee; informed of the findings of the Hearing Committee;

If the Hearing Committee does not consider the dispute to be minor, the parties shall have a right to be heard in person: 8.2.1. At least 7 days before the date of the hearing the parties shall be: 8.2.1.1 8.2.1.2 8.2.1.3 8.2.2. 8.2.3. 8.2.4. informed that a Hearing Committee has been established; informed of the charge or dispute to be heard; provided with a copy of the Dispute Resolution Policy.

The Hearing Committee shall hear the charge or dispute and shall determine whether or not the accused is guilty of misconduct or rule on the issues in dispute. Parties may be represented by legal counsel at their own expense. There is to be full right: 8.2.4.1 8.2.4.2 to examine, cross-examine and re-examine all witnesses; to present evidence in defense and reply.

8.2.5. 8.2.6.

Where a party fails to attend the hearing, the Hearing Committee may proceed in his or her absence. If, during the course of a hearing, the evidence shows that the accused may be guilty of misconduct different from or in addition to any misconduct specified in the charge, the Hearing Committee shall adjourn the hearing for any period that the Committee considers sufficient to give the accused an opportunity to prepare a defense to the amended charge, unless the respondent consents to continue the hearing.

83

8.2.7. 8.2.8.

The Hearing Committee may accept any evidence that it considers appropriate and is not bound by Rules of Law concerning evidence. The Hearing Committee may accept a record of a criminal conviction or the written reasons for a decision imposing discipline by any other organization as evidence of the conduct giving rise to the conviction or discipline. On its own initiative or at the request of any party, the Hearing Committee may restrict the public from the hearing. The Hearing Committee shall exclude the public if the committee is of the opinion that an open hearing will unduly violate the privacy of any person. The deliberations of the Hearing Committee shall be conducted in private, and no person who is not a member of the Committee shall be present.

8.2.9.

8.2.10. 8.3. 9.

The Hearing Committee shall give written reasons for its decisions and for any discipline imposed. Copies shall be provided to the parties and to the Board.

DISCIPLINARY POWERS 9.1. Where the Hearing Committee finds a person guilty of misconduct, it may make one or more of the following orders, in writing: 9.1.1. 9.1.2. 9.1.3. 9.1.4. 9.1.5. 9.1.6. 9.2. An order that the person(s) be expelled from the organization; An order that the person(s) be suspended from the organization for a specified period; An order that the person(s) be suspended pending the satisfaction and completion of any conditions specified in the order; An order that the respondent may continue to participate only under conditions specified in the order; An order reprimanding the respondent; Any other order that the hearing committee considers just.

In making an order the Hearing Committee shall take into consideration: 9.2.1. 9.2.2. 9.2.3. The age, experience and maturity of the person(s); The nature of the misconduct; Any information which, in the opinion of the Committee is reliable and relevant to the determination of an appropriate order, including: 9.2.3.1 9.2.3.2 previous misconduct of the respondent, with this or any other organization, regardless of whether or not that misconduct was the subject of discipline; the character of the respondent.

10.

DEFERENCE TO OTHER AUTHORITIES 10.1. Where the President, Chairperson of the Investigation Committee or the Chairperson of the Hearing Committee believes that the person(s) whose conduct is being investigated may be guilty of a criminal offence, that person may refer the matter to an appropriate authority.

11.

TIME FOR COMPLETION 11.1. The investigation, hearing and decision of the Hearing Committee shall be completed as soon as practical in the circumstances of the complaint.

84

11.2. 11.3. 12.

The Board may set time guidelines for any matters that the Board considers appropriate, including the time for complaints to be made to the President, and the time for completion of steps in the hearing process. In deciding an appeal from a decision of the Hearing Committee, the Board may consider the failure to comply with time guidelines.

APPEAL TO THE BOARD 12.1. A person(s) may appeal the decision or any order of the Investigation Committee or the Hearing Committee to the Sepak Takraw Saskatchewan Board of Directors by serving a written notice of appeal within 7 days of receipt of the decision or order where: 12.1.1. 12.1.2. 12.1.3. 12.2. 12.3. 12.4. The member has been found guilty of misconduct by the Hearing Committee; The person(s) is subject to a discipline order; The person(s) who initiated the complaint was advised that no further action would be taken.

The written notice shall state the grounds of appeal. The President shall not participate in the hearing of an appeal. No Board member shall participate in the hearing of an appeal if: 12.4.1. 12.4.2. The Board Member has a conflict of interest or is biased; If there is any reasonable basis on which it may appear that the Board Member may have a conflict of interest or may be biased.

12.5. 12.6. 12.7.

The participation by a Board Member in any step of the investigation or hearing process prior to the hearing of the appeal shall be deemed to create the appearance of a bias. If all Board Members are unable to participate in the hearing, the Board shall appoint a Committee of not more than three persons to hear the appeal. On hearing an appeal the Board or the Appointed Committee may: 12.7.1. 12.7.2. 12.7.3. 12.7.4. 12.7.5. dismiss the appeal; quash the finding of guilt; direct further inquiries by the Investigation Committee or appoint a new Investigation Committee to reinvestigate the matter; direct a new hearing or further inquiries by the Hearing Committee or appoint a new Hearing Committee to rehear the matter; vary the order of the Hearing Committee.

13.

EFFECT OF EXPULSION OR SUSPENSION 13.1. When a person(s) is expelled or suspended from the organization pursuant to the policy, that person(s) is not eligible to serve any function within the organization or attend any organization activities.

14.

REINSTATEMENT 14.1. 14.2. A person who has been expelled may apply to the Sepak Takraw Saskatchewan Board for reinstatement. Subject to the Bylaws, on receipt of an application of reinstatement the Board of Directors shall review the application and, if in the opinion of the Board the application disclosed information which may justify reinstatement, the Board may investigate the application by taking any steps it considers necessary.

85

14.3.

On completion of its review, the Board may: 14.3.1. where it is satisfied that the person’s subsequent conduct and any other facts warrant reinstatement, direct that the person be reinstated under any terms and conditions that it considers appropriate. refuse to reinstate the person.

14.3.2. 15.

CONFLICT OF INTEREST OR BIAS 15.1. In the event that any member of either the Investigation Committee or the Hearing Committee, other than one nominated by the parties, has a conflict of interest or is biased, that person shall declare the conflict or bias and the President shall appoint a replacement. In the event of a conflict of interest on the part of a Board Member, that member shall not participate in the decision of the Board.

15.2. 16.

RECORDS AND USE OF DECISIONS 16.1. 16.2. 16.3. Sepak Takraw Saskatchewan shall maintain a record of all decisions of Hearing Committees and of all decisions of the Board on appeal. The Hearing Committee and Board may consider the decisions of previous Hearing Committees and Boards, but are not bound by the precedent. Decisions of a Hearing Committee and decisions of the Board on appeal are matters of public interest and shall be publicly available without disclosing the names of the individuals involved. Names of persons disciplined may be disclosed to the extent necessary to give effect to any sanction imposed. If the Committee or Board decides that making the decision publicly available will unduly violate the privacy of any person, the Committee or Board may direct that the decision or part of the decision should be kept confidential. Decisions resulting in termination of membership or in a suspension of membership rights for one year or longer shall be reported to the Dispute Management Office of SaskSport Inc. who may provide information from the decisions to its membership, including the names of persons who have been the subject of the discipline.

16.4.

16.5.

86

STAS DISPUTE RESOLUTION POLICY, Appendix 1 Examples of Minor & Major Incidents
A. EXAMPLES OF MINOR INCIDENTS (including but not limited to): 1. A single incident of disrespectful, offensive, abusive, racist or sexist comments or behavior directed towards others, including but not limited to peers, opponents, coaches, managers, officials, administrators, spectators and sponsors. 2. A single incident of being late for, or absent from, Sepak Takraw Saskatchewan events and activities at which attendance is expected or required. 3. Non-compliance with the rules and regulations under which Sepak Takraw matches are conducted, whether at the local, provincial, national or international level. B. EXAMPLES OF MAJOR INCIDENTS (including but not limited to): 1. Repeated incidents of disrespectful, offensive, abusive, racist or sexist comments or behavior directed towards others, including but not limited to peers, opponents, coaches, managers, officials, administrators, spectators and sponsors. 2. Repeated incidents of being late for or absent from Sepak Takraw Saskatchewan events and activities at which attendance is expected or required. 3. Activities or behavior which interferes with a competition or with any athlete’s preparation for a competition, or which endanger the safety of others. 4. Deliberate disregard for the rules and regulations under which Sepak Takraw matches are conducted, whether at the local, provincial, national or international level. 5. Deliberate disregard for commitment(s), promise(s) and/or contract(s) made in writing, including email correspondence or otherwise, to STAS, SaskSport, STAC or any other affiliated association(s). 6. Abusive use of alcohol where abuse means a level or consumption which impairs the individual’s ability to speak, walk or drive; causes the individual to behave in a disruptive manner; or interferes with the individual’s ability to perform effectively. 7. Any use of alcohol by minors. 8. Use of illicit drugs and narcotics. 9. Use of banned, performance enhancing drugs or methods*. * The Sepak Takraw Association of Canada (STAC) and Sepak Takraw Saskatchewan adhere to the Canadian Policy of Penalties for Doping in Sport, endorsed by the Canadian Centre for Drug-Free Sport and Heritage Canada/Sport Canada.

87

STAS DISPUTE RESOLUTION POLICY, Appendix 2 Incident/Complaint Report Form

_______________________________________ Date and Time of Incident __________________________________________________________________________________________________ Location of Incident ___________________________________________________ Name of writer This Incident is a (please circle one): Name(s) of individual(s) involved: Minor infraction ______________________________________ Position Major infraction

_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Objective Description of Incident: (please be concise and accurate): __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ Name(s) of any witness or witnesses: _________________________________________________________________ _________________________________________________________________ __________________________________________________ Signature of writer: _________________________ Date:

88