Recruitment

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Recruitment Process

Prof. Jairaj Kochavara

Recruitment Process

Subject Matter Expert: Jairaj Kochavara

Designed by MET - CET

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Session Outline
• Recruitment • Selection • Induction

Recruitment Process

Designed by MET - CET

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Session Objectives
At the end of this session you will be able to… • Propose recruitment strategies as per the needs of the organisation. • Relate HRIS to employee selection process. • Relate the process of an induction program to real world practices.

Recruitment Process

Designed by MET - CET

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Let’s Recall

Recruitment Process

Determines the number and type of people a firm needs Specifies the tasks and duties of jobs and the qualifications expected from the prospective job holder

Recall

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Recruitment

Recruitment Process

Process of searching for prospective employee and stimulating them to apply for jobs in the organisation.
- Edwin B. Flippo

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Recruitment
Links the employers and the job seekers

Recruitment Process

Results in a pool of applicants

Positive Function
Begins when new recruits are sought

Ends when their applications are submitted
Designed by MET - CET
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Recruitment - Purpose

Recruitment Process

Determine present and future requirements of the organisation

Create a talent pool of candidates at minimum cost

Designed by MET - CET

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Recruitment - Purpose

Recruitment Process

Attract and encourage more and more candidates

Increase success rate of selection process

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Recruitment - Purpose
Evaluate effectiveness of various sources for all types of job applicants

Recruitment Process

Begin identifying and preparing potential job applicants who will be appropriate candidates

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Recruitment - Purpose
Help reduce probability of once recruited applicants leaving the organisation after a short period of time

Recruitment Process

Increase organisation and individual effectiveness of various recruiting techniques and sources for all types of job applicants

Designed by MET - CET

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Recruitment - Process
Company Strategies

Recruitment Process

Manpower Planning

Job Analysis

Selection Process

Job Vacancies at a Future Date • Type • Number of HRs

Recruitment • Type • Number

Application Pool

Screening

Potential Hires

Search Prospective Candidates

Stimulate Job Seekers To Apply

Evaluation and Control

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Recruitment – Policies

Recruitment Process

• The recruitment policies and strategies are linked to the strategic planning of the organisation. • Drawn from the HR policies of the organisation

Complies with government policies Provides job security Provides employee development opportunities  Flexible to accommodate changes  Ensures its employees long-term employment opportunities  Cost effective for the organization
  
Designed by MET - CET
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Recruitment - Strategies

Recruitment Process

Diversification

Candidates with Multi Skills Outsourcing

Entry of Foreign Markets Low Cost Leadership Differentiation Super Customer Service Mergers and Acquisition Candidates with positive attitude and high emotional quotient Candidates with entrepreneurial skills Highly Skilled and Smart Candidates Candidates with Multi Cultural Backgrounds

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Recruitment - Sources

Recruitment Process

Objective Identify the traditional sources of recruitment. Type:

Group

15 minutes

Task

 

Read the given document. Discuss it with your partner. Share the gained knowledge with the whole class.

Designed by MET - CET

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Recruitment - Sources

Recruitment Process

INTERNAL SOURCES

Employee Referral

EXTERNAL SOURCES

Body Shopping

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Recruitment - Techniques

Recruitment Process

Means by which organisation • establishes direct contact with potential candidates • provides them necessary action • encourages them to apply for jobs

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Recruitment - Techniques

Recruitment Process

• Promotion • Transfer • Advertising

• Scouting • Salary and Perks • ESOPs

Promotion Advertising Transfer

Salary and Perks Scouting Employee Stock ownership Programmes (ESOPs)

Recruitment - Factors Affecting

Recruitment Process

Internal Factors
• Recruitment Policy • Manpower Planning • Size of the firm • Cost of recruitment • Growth and Expansion

External Factors
• Supply and Demand • Employment Rate • Labour Market • Political – Legal – Social Environment • International Systems

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Recruitment - HR Staff Duties

Recruitment Process

• • • •

Recruit applicants Screen applicants Establish employee’s record Help develop the orientation/ training program

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Selection

Recruitment Process

Choosing from among candidates, from within or outside the organisation, the most suitable person for the position.

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Selection - Process

Recruitment Process

RECEIPT OF APPLICATION

SCREENING APPLICATIONS

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Selection - Process

Recruitment Process

APPLICATION BLANK

PRELIMINARY INTERVIEW

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Selection - Process

Recruitment Process

• • • • • •

Aptitude test Achievement Test Situational Test Personality Test Interest Test Multidimensional Tests

SELECTION TESTS

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Selection - Process

Recruitment Process

MEDICAL EXAMINATION

SELECTION INTERVIEW

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Selection - Process

Recruitment Process

REFERENCE CHECKS

OFFER

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Selection - Process

Recruitment Process
Offer Step 9 Final Interview Step 8

Reference Checks Step 7
Medical Examination Step 6 Selection Tests Step 5 Preliminary Interview Step 4 Application Blank Step 3 Screening Application Step 2 Receipt of Application Step 1
Designed by MET - CET
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Selection - Method Standards
RELIABILITY VALIDITY

• Standardisation of the procedure of administerin and scoring the test resul • Make test longer • Clear and Unambiguous • Computer Adaptive Test

Recruitment Process

• Tests which help predict whether a person will be successful in a given job • A validated test increases the probability of success

Designed by MET - CET

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Selection - Personnel Ratios
Past experience has developed following ratios for recruiting a Cost Accountant.
Every 12 applications received

Recruitment Process

Only 1 looks promising enough to invite for an interview
Only 1 is actually offered a position in the organization Only 2 accept the position Only 9 successfully complete the program

Every 5 persons interviewed Every 3 job offers made Every 10 new workers who begin the training program

Designed by MET - CET

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Selection - Personnel Ratios
Past experience has developed following ratios for recruiting a Cost Accountant.
100 APPLICATIONs must be received 8.33 Job Interviews can be held 1.67 Job Offers can be made

Recruitment Process

1.11 people must be trained

ONE NEW COST ACCOUNTANT
Designed by MET - CET
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Selection - HRIS
Personal Data

Recruitment Process

Age, Gender, Dependents, Marital status, etc.

Education Skills
• Degrees earned, Licenses, Certifications • Languages spoken, Specialty skills • Ability to operate specific machines/equipment/software

Job History
• Job titles held, Location in Company, Time in each position, etc • Performance Appraisals, Promotions Received, Training & Develop
Designed by MET - CET
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Selection - HRIS
Memberships & Achievements

Recruitment Process

Professional Associations, Recognition and Notable Accomplishments

Preferences & Interests
• Career Goals, Types of Positions Sought • Geographic Preferences

Capacity For Growth
• Potential for advancement, upward mobility & growth in the Co.

Designed by MET - CET

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HRIS

Recruitment Process

Designed by MET - CET

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Induction

Recruitment Process

Induction or orientation is the process through which a new employee is introduced to the job and the organisation.

Designed by MET - CET

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Induction
Induction to Company Induction to Dept

Recruitment Process

Induction to Job

Induction by the HR Organisational Issues • History of Company • Names and Titles of Key Executives • Employee’s Title and Department • Layout of Physical Facilities • Probationary Period • • • • • • Products/ Services Offered Overview of Production Process Company Policies and Rules Disciplinary Procedures Employee’s Handbook Safety Steps
Designed by MET - CET
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Induction
Induction to Company Induction to Dept

Recruitment Process

Induction to Job

Induction by the Chairman Employee Benefits • • • • • • Pay Scales, Pay Days Vacations, Holidays Training Avenues Counselling Insurance, Medical Retirement Benefits • • • • Introductions To Supervisors To Co-Workers To Trainers To Employee Counsellor

Designed by MET - CET

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Induction
Induction to Company Induction to Dept

Recruitment Process

Induction to Job

Induction by the Manager Job Duties • • • • • • Job Location Job Tasks Job Safety Needs Overview of Jobs Job Objectives Relationship with Other Jobs
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Induction - Process

Recruitment Process

1

Explain about the Company Welcome to the organisation

2

3

Give the Company’s manual Provide details about various workgroups and the extent of unionism within the Company
Designed by MET - CET
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4

Induction - Process
Give details about pay, benefits, holidays, etc. Emphasize the importance of attendance or punctuality Explain about future training opportunities and career prospects Clarify doubts

Recruitment Process

5

6

7

Take the employee on a guided 8 tour of buildings, facilities. Show the department where the new recruit will work
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Induction - Process

Recruitment Process

Click Here

Designed by MET - CET

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Summary
• Recruitment
– – – – – – – – Purpose of Recruitment Recruitment Process Source of Recruitment Methods of Recruitment Recruitment Policy Recruitment Strategies Factors affecting Recruitment HR Challenges in Recruitment

Recruitment Process
• Selection – Steps in Selection Process – Selection method standards – Selection Methods • Induction – Induction Program Steps – Induction Program

Designed by MET - CET

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Recruitment Process

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