Session Objectives
At the end of this session you will be able to… • Propose recruitment strategies as per the needs of the organisation. • Relate HRIS to employee selection process. • Relate the process of an induction program to real world practices.
Recruitment Process
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Let’s Recall
Recruitment Process
Determines the number and type of people a firm needs Specifies the tasks and duties of jobs and the qualifications expected from the prospective job holder
Recall
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Recruitment
Recruitment Process
Process of searching for prospective employee and stimulating them to apply for jobs in the organisation.
- Edwin B. Flippo
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Recruitment
Links the employers and the job seekers
Recruitment Process
Results in a pool of applicants
Positive Function
Begins when new recruits are sought
Ends when their applications are submitted
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Recruitment - Purpose
Recruitment Process
Determine present and future requirements of the organisation
Create a talent pool of candidates at minimum cost
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Recruitment - Purpose
Recruitment Process
Attract and encourage more and more candidates
Increase success rate of selection process
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Recruitment - Purpose
Evaluate effectiveness of various sources for all types of job applicants
Recruitment Process
Begin identifying and preparing potential job applicants who will be appropriate candidates
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Recruitment - Purpose
Help reduce probability of once recruited applicants leaving the organisation after a short period of time
Recruitment Process
Increase organisation and individual effectiveness of various recruiting techniques and sources for all types of job applicants
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Recruitment - Process
Company Strategies
Recruitment Process
Manpower Planning
Job Analysis
Selection Process
Job Vacancies at a Future Date • Type • Number of HRs
Recruitment • Type • Number
Application Pool
Screening
Potential Hires
Search Prospective Candidates
Stimulate Job Seekers To Apply
Evaluation and Control
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Recruitment – Policies
Recruitment Process
• The recruitment policies and strategies are linked to the strategic planning of the organisation. • Drawn from the HR policies of the organisation
Complies with government policies Provides job security Provides employee development opportunities Flexible to accommodate changes Ensures its employees long-term employment opportunities Cost effective for the organization
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Recruitment - Strategies
Recruitment Process
Diversification
Candidates with Multi Skills Outsourcing
Entry of Foreign Markets Low Cost Leadership Differentiation Super Customer Service Mergers and Acquisition Candidates with positive attitude and high emotional quotient Candidates with entrepreneurial skills Highly Skilled and Smart Candidates Candidates with Multi Cultural Backgrounds
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Recruitment - Sources
Recruitment Process
Objective Identify the traditional sources of recruitment. Type:
Group
15 minutes
Task
Read the given document. Discuss it with your partner. Share the gained knowledge with the whole class.
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Recruitment - Sources
Recruitment Process
INTERNAL SOURCES
Employee Referral
EXTERNAL SOURCES
Body Shopping
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Recruitment - Techniques
Recruitment Process
Means by which organisation • establishes direct contact with potential candidates • provides them necessary action • encourages them to apply for jobs
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Recruitment - Techniques
Recruitment Process
• Promotion • Transfer • Advertising
• Scouting • Salary and Perks • ESOPs
Promotion Advertising Transfer
Salary and Perks Scouting Employee Stock ownership Programmes (ESOPs)
Recruitment - Factors Affecting
Recruitment Process
Internal Factors
• Recruitment Policy • Manpower Planning • Size of the firm • Cost of recruitment • Growth and Expansion
External Factors
• Supply and Demand • Employment Rate • Labour Market • Political – Legal – Social Environment • International Systems
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Recruitment - HR Staff Duties
Recruitment Process
• • • •
Recruit applicants Screen applicants Establish employee’s record Help develop the orientation/ training program
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Selection
Recruitment Process
Choosing from among candidates, from within or outside the organisation, the most suitable person for the position.
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Selection - Process
Recruitment Process
RECEIPT OF APPLICATION
SCREENING APPLICATIONS
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Selection - Process
Recruitment Process
APPLICATION BLANK
PRELIMINARY INTERVIEW
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Selection - Process
Recruitment Process
• • • • • •
Aptitude test Achievement Test Situational Test Personality Test Interest Test Multidimensional Tests
SELECTION TESTS
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Selection - Process
Recruitment Process
MEDICAL EXAMINATION
SELECTION INTERVIEW
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Selection - Process
Recruitment Process
REFERENCE CHECKS
OFFER
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Selection - Process
Recruitment Process
Offer Step 9 Final Interview Step 8
Reference Checks Step 7
Medical Examination Step 6 Selection Tests Step 5 Preliminary Interview Step 4 Application Blank Step 3 Screening Application Step 2 Receipt of Application Step 1
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Selection - Method Standards
RELIABILITY VALIDITY
• Standardisation of the procedure of administerin and scoring the test resul • Make test longer • Clear and Unambiguous • Computer Adaptive Test
Recruitment Process
• Tests which help predict whether a person will be successful in a given job • A validated test increases the probability of success
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Selection - Personnel Ratios
Past experience has developed following ratios for recruiting a Cost Accountant.
Every 12 applications received
Recruitment Process
Only 1 looks promising enough to invite for an interview
Only 1 is actually offered a position in the organization Only 2 accept the position Only 9 successfully complete the program
Every 5 persons interviewed Every 3 job offers made Every 10 new workers who begin the training program
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Selection - Personnel Ratios
Past experience has developed following ratios for recruiting a Cost Accountant.
100 APPLICATIONs must be received 8.33 Job Interviews can be held 1.67 Job Offers can be made
Recruitment Process
1.11 people must be trained
ONE NEW COST ACCOUNTANT
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Selection - HRIS
Personal Data
Recruitment Process
Age, Gender, Dependents, Marital status, etc.
Education Skills
• Degrees earned, Licenses, Certifications • Languages spoken, Specialty skills • Ability to operate specific machines/equipment/software
Job History
• Job titles held, Location in Company, Time in each position, etc • Performance Appraisals, Promotions Received, Training & Develop
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Selection - HRIS
Memberships & Achievements
Recruitment Process
Professional Associations, Recognition and Notable Accomplishments
Preferences & Interests
• Career Goals, Types of Positions Sought • Geographic Preferences
Capacity For Growth
• Potential for advancement, upward mobility & growth in the Co.
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HRIS
Recruitment Process
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Induction
Recruitment Process
Induction or orientation is the process through which a new employee is introduced to the job and the organisation.
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Induction
Induction to Company Induction to Dept
Recruitment Process
Induction to Job
Induction by the HR Organisational Issues • History of Company • Names and Titles of Key Executives • Employee’s Title and Department • Layout of Physical Facilities • Probationary Period • • • • • • Products/ Services Offered Overview of Production Process Company Policies and Rules Disciplinary Procedures Employee’s Handbook Safety Steps
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Induction
Induction to Company Induction to Dept
Recruitment Process
Induction to Job
Induction by the Chairman Employee Benefits • • • • • • Pay Scales, Pay Days Vacations, Holidays Training Avenues Counselling Insurance, Medical Retirement Benefits • • • • Introductions To Supervisors To Co-Workers To Trainers To Employee Counsellor
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Induction
Induction to Company Induction to Dept
Recruitment Process
Induction to Job
Induction by the Manager Job Duties • • • • • • Job Location Job Tasks Job Safety Needs Overview of Jobs Job Objectives Relationship with Other Jobs
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Induction - Process
Recruitment Process
1
Explain about the Company Welcome to the organisation
2
3
Give the Company’s manual Provide details about various workgroups and the extent of unionism within the Company
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Induction - Process
Give details about pay, benefits, holidays, etc. Emphasize the importance of attendance or punctuality Explain about future training opportunities and career prospects Clarify doubts
Recruitment Process
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6
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Take the employee on a guided 8 tour of buildings, facilities. Show the department where the new recruit will work
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Induction - Process
Recruitment Process
Click Here
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Summary
• Recruitment
– – – – – – – – Purpose of Recruitment Recruitment Process Source of Recruitment Methods of Recruitment Recruitment Policy Recruitment Strategies Factors affecting Recruitment HR Challenges in Recruitment
Recruitment Process
• Selection – Steps in Selection Process – Selection method standards – Selection Methods • Induction – Induction Program Steps – Induction Program