Requirements

Published on May 2016 | Categories: Types, Instruction manuals | Downloads: 17 | Comments: 0 | Views: 200
of 43
Download PDF   Embed   Report

SAP HR Requirements

Comments

Content

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

1

General Requirements

Ability to extract information from the system to used in desktop applications such as
spreadsheets or word processing software for further presentation and analysis

X

2

General Requirements

Ability to support a flexible, easy-to-use process to allow for the loading of information
to the system from desktop applications

X

3

General Requirements

Ability to support the transmission of information including electronic file transactions
with external entities and other internal State systems in the required formats

X

4

General Requirements

Ability to transmit or receive files from vendors or other outside sources via FTP,
Advantage, Web, etc.

X

5

General Requirements

General Requirements

Ability to maintain history of all changes made within the system which includes type of
change, user, effective date of change and transaction date

X

8

General Requirements

Ability to offer Employee Self Service (ESS) and Manager Self Service (MSS)
capabilities within the employee portal

X

General Requirements

11

General Requirements

12

General Requirements

13

General Requirements

14

General Requirements

15

General Requirements

16

General Requirements

17

General Requirements

18

General Requirements

19

General Requirements

20

General Requirements

21

General Requirements

22

General Requirements

23

General Requirements

24

General Requirements

25

General Requirements

26

General Requirements

27

General Requirements

28

General Requirements

29

General Requirements

Not supported

Comments

All standard formats supported. Advantage will
require clarification.

X

7

10

Requires
customization to
meet
requirement

Ability to attach documents to records

General Requirements

General Requirements

Configurable
Requirement

Ability to support edits and controls to ensure accurate data entry

6

9

Included in additional
SAP License

X

Ability to provide "tickler" functionality to remind users of key events
X
Ability to access HR metrics
X
Ability to view different HR metrics via a portal
X
Ability to customize an employee view of the portal and provide access to forms based
on type of employee

X

X

Manager and Employee are unique roles out of the
box. Other roles may be configured.

Ability to provide access to templates for letters through a portal
X
Ability to provide HR Portal functionality
X
Ability to support electronic signatures
X
Ability to provide a fully integrated HR/Payroll application. When updating any data
element it will be reflected throughout all modules

X

Ability to process multiple transactions with the same effective date
X
Ability to provide data conversion utilities and tools
X
Ability to support archive/purge capabilities
X
Ability to support batch processes required for processing
X
Ability to support batch job scheduling
X
Ability to access other functions while a batch update is in progress
X
Ability to allow for decentralized access to reporting functionality
X
Ability to produce graphs and charts
Ability to support ad-hoc query and reporting of various application information by
authorized personnel. Reporting capabilities must be flexible, allowing user-defined
selection and sorting criteria
Ability to provide business modeling tools within the application software suite

X

Standard & Business Warehouse

X

Standard & Business Warehouse

X
Ability to provide a user-friendly report generator which can access multiple databases
X

Standard & Business Warehouse

Ability to access modifiable reports through a portal
X
Ability to create audit trails for specified data changes including field changed, user,
date and time

State of NC HR/Payroll Requirements

X
1 of 43

HR/Payroll Requirements

#

Functional Area

30

General Requirements

31

General Requirements

Functional Requirements

Ability for agencies to have certain parts of the organization process certain actions on
their own, vs. having some requiring centralized approval. Ability to control this based
on job class and/or action
Ability to control end-user access to screens, with security down to the field level

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

X

X

X

X

Requires
customization to
meet
requirement

Not supported

Comments

All supported through configuration.

Ability to support role based security

32

General Requirements

33

General Requirements

34

General Requirements

Ability to edit field names, create custom input screens, notifications, help screens, and
lookup tables

X

35

General Requirements

Ability to support drop-down menus that provide for ease of navigation through the
system

X

36

General Requirements

37

General Requirements

Ability to route documents and/or information through the application or alternative mail
system

38

General Requirements

Ability to support of work flow capabilities that allow users to select and define the flow
of transactions based upon business rules, roles and routing of documents

39

General Requirements

Ability to support work flow capabilities that provide event monitoring, allowing for the
electronic notification of the occurrence of certain processing or date values

X

40

General Requirements

Ability to support work flow management, including electronic approval, that is
integrated throughout the application

X

41

Design and Maintain Org.
Structure

Ability to fund a position through multiple budget sources

42

Design and Maintain Org.
Structure

43

Design and Maintain Org.
Structure

Ability to create an online request to the Office of Budget Management that a position
be funded. Request should include position title, description, justification, maximum
salary requested and funding source
Ability to attach position funding to an employee filling a different position (employee is
not connected in any way to the position except for the funding-"work against")

44

Design and Maintain Org.
Structure

Ability to divide position funding by dollar amount or percentage

45

Design and Maintain Org.
Structure

Ability to interface to Budget system

46

Design and Maintain Org.
Structure

Ability to reclassify positions and change account-coding distributions (funding sources)
associated with the positions and the individuals within those positions globally

47

Design and Maintain Org.
Structure

Ability to track budgeted salary that has not been paid due to vacated position (lapsed
salaries)

48

Design and Maintain Org.
Structure

Ability to send a FTE (Full Time Equivalency) to the budget system through an interface
when a new position is created in the system

X

49

Design and Maintain Org.
Structure

Ability to generate a workflow item for budget approval when a time limited position is
extended

X

50

Design and Maintain Org.
Structure

Ability to develop drop down menu to select funding code

51

Design and Maintain Org.
Structure

Ability to generate a workflow item to update salary reserves when an employee is hired
at an amount different from the budgeted amount for the position

52

Design and Maintain Org.
Structure

Ability to create rules that determine the salary reserve amount

53

Design and Maintain Org.
Structure

Ability to generate a reminder that the date is approaching for the end of a probationary
period

X

54

Design and Maintain Org.
Structure

Ability to generate a reminder that the end date for an employee in a temporary (time
limited) position is approaching

X

55

Design and Maintain Org.
Structure

Ability to generate new, budget approved positions through a mass update

56

Design and Maintain Org.
Structure

Ability to approve position creation and changes via workflow

57

Design and Maintain Org.
Structure

Ability to assign person to two organizations

58

Design and Maintain Org.
Structure

Ability to attach documents to a position record

X
Ability to support single sign-on
X
X

Ability to support on-line help and documentation
X
X

X
Adobe

The State currently houses several different email
systems. This requirement will need to be assessed
during implementation to determine which mail
systems will be used.

X

X
X
Financials
X

Available through SAP Workflow
Can attach but not encumber without SAP financials;
Position Budget Control functions when SAP
Financials employed.

X

Dollar supported in base package; percentage can be
configured.

X

Position Budget Control functions when SAP
The
State acknowledges
that more details will be
Financials
employed.
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X
X
Financials

X
Financials
X

X
X
X

State of NC HR/Payroll Requirements

X
2 of 43

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

X

59

Design and Maintain Org.
Structure

Ability to capture and maintain information associated with job classification audits

60

Design and Maintain Org.
Structure

Ability to create a "planned" organizational structure to model potential organization
changes

61

Design and Maintain Org.
Structure

Ability to delete positions

62

Design and Maintain Org.
Structure

Ability to inactivate positions

63

Design and Maintain Org.
Structure

Ability to flag a position for reevaluation or reclassification in a set amount of time

64

Design and Maintain Org.
Structure

Ability to flag a position that must be reclassified when it is vacated (to a lower pay
level, for example)

65

Design and Maintain Org.
Structure

Ability to flag if a position has special funding and track additional money allocated to
that position

X

66

Design and Maintain Org.
Structure

Ability to uniquely identify positions as classified and unclassified

67

Design and Maintain Org.
Structure

Ability to handle batch transfers of groups of positions across departments and
companies

68

Design and Maintain Org.
Structure

69

Design and Maintain Org.
Structure

Ability to maintain an electronic job description for all positions including on-line
development of position description (job duties, educational and skill requirements,
experience requirements and credentialing requirements)
Ability to maintain job procedures online and access them through an employee portal

70

Design and Maintain Org.
Structure

Ability to maintain a complete organization history

71

Design and Maintain Org.
Structure

Ability to retain a history of all positions, including data on inactive positions, inactive
employees, reclassifications, etc.

X

72

Design and Maintain Org.
Structure

Ability to provide edits to ensure that no person is put in a position until the position is
approved

X

73

Design and Maintain Org.
Structure

Ability to support audit of job descriptions for: Proper classification, Proper FLSA
status, Proper pay group

X

74

Design and Maintain Org.
Structure

Ability to track position end date for temporary, time limited, or grant-funded positions

75

Design and Maintain Org.
Structure

Ability to extend the end date of a time limited position

76

Design and Maintain Org.
Structure

77

Design and Maintain Org.
Structure

78

Design and Maintain Org.
Structure

79

Design and Maintain Org.
Structure

80

Design and Maintain Org.
Structure

Ability to track the following information for each position:
- Incumbent's) current and past
- Vacancies
Ability
to view
costs
and necessary approvals
- Creation
andposition
expiration
date
- Last vacant/filled date
- Department assigned to
Ability to track the following information for each position:
- Job Class
- Job Description
to route new job descriptions to classification for approval
-Ability
Skill Requirements
- Education Requirements
- Training Requirements
to document position
classification
-Ability
Law Enforcement
Designation

81

Design and Maintain Org.
Structure

82

Design and Maintain Org.
Structure

83

Design and Maintain Org.
Structure

84

Design and Maintain Org.
Structure

85

Design and Maintain Org.
Structure

86

Design and Maintain Org.
Structure

87

Design and Maintain Org.
Structure

X
X
X
X

X
X
X
X
X

X

X
X

- Salary Band
-Ability
Salary
to range
add a text box for justification of position
- Grade
- Market Index
-Ability
Midpoint
to document identifying data for agency, division, individual position
- EEO data
- Worker's Compensation code
-Ability
Months
per year
to create
a unique ID number for each position
- Full/Part Time
- Hours
to track and report on Span of control
-Ability
Regular/Temp
- Vacancies
- Department assigned to
Ability
to support
the creation of hierarchies; departments can be linked to agencies, etc.
- Supervisor
designation
- FLSA (exempt/nonexempt)
- Budget Data
Ability for employee to report to two supervisors
- Budgeted Salary
- Funding information
Ability to generate organizational charts from organizational information entered into
system

State of NC HR/Payroll Requirements

X
X
X

X

X

Only months per year will require configuration.
Available through SAP Workflow

X
X
X
X
X
X
X

X

X

Org Publisher / Nakisa
3 of 43

Metric management
is supported.
Simple
charts generated
in SAP standard. More
'highly formatted' requirements through SAP partners.
The State expects to select and implement a 3rd party
tool as part of the project in order to meet the
requirement.

HR/Payroll Requirements

Functional Area

88

Design and Maintain Org.
Structure

Ability to create an organizational chart with attributes (such as demographics,
employment data, etc.)

89

Design and Maintain Org.
Structure

Ability to create organizational chart by department, division, and individual work units

90

Design and Maintain Org.
Structure

Ability to create organizational charts based on a "reports to" structure

91

Design and Maintain Org.
Structure

Ability to create organizational charts based on position funding

92

Design and Maintain Org.
Structure

Ability to view organizational charts through a manger's portal

93

Design and Maintain Org.
Structure

Ability to track the existence of contractors (not necessarily HR details of those people)
within the organizational charts

X

94

Design and Maintain Org.
Structure

Ability to generate a warning flag if employee at a lower level is supervising an
employee at a higher level

X

95

Design and Maintain Org.
Structure

Ability to maintain a list of available positions identifying authorized positions, vacant
positions and filled positions

X

96

Design and Maintain Org.
Structure

Ability to report on length of time a position is vacant

97

Design and Maintain Org.
Structure

98

Design and Maintain Org.
Structure

Ability to provide data on job descriptions, job activities, and job responsibilities for
salary and other benefit comparisons across company, division, department, or team
environments
Ability to report real time on number of positions and costs such as current and planned
salary

99

Design and Maintain Org.
Structure

Ability to track alternate reporting relationships (i.e. dotted line)

100

Design and Maintain Org.
Structure

Ability to report on positions by organization level / unit

101

Design and Maintain Org.
Structure

Ability to report on positions by funding source

102

Design and Maintain Org.
Structure

Ability to report on open positions

103

Design and Maintain Org.
Structure

Ability to report on positions by organization level / unit

104

Design and Maintain Org.
Structure

Ability to extract and report on different funding data for positions

105

Design and Maintain Org.
Structure

Ability to combine data from multiple sources to do analysis of workloads etc.

106

Design and Maintain Org.
Structure

Ability to include and report on seasonal and temporary employees

107

Design and Maintain Org.
Structure

Ability to model organizational plans within the system and report on costs

108

Career and Succession Planning

109

Career and Succession Planning

110

Career and Succession Planning

111

Career and Succession Planning

112

Career and Succession Planning

113

Career and Succession Planning

114

Career and Succession Planning

115

Career and Succession Planning

116

Career and Succession Planning

Functional Requirements

Included in base SAP
Business Suite License

#

Included in additional
SAP License

X

Org Publisher / Nakisa

X

Org Publisher / Nakisa

X

Org Publisher / Nakisa

Configurable
Requirement

Org Publisher / Nakisa
Org Publisher / Nakisa

X

Requires
customization to
meet
requirement

Not supported

Comments
Simple charts generated in SAP standard. More
'highly formatted' requirements through SAP partners.
The State expects to select and implement a 3rd party
Simple
charts
More
tool as part
of generated
the project in
in SAP
orderstandard.
to meet the
'highly
formatted' requirements through SAP partners.
requirement.
The State expects to select and implement a 3rd party
Simple
charts
More
tool as part
of generated
the project in
in SAP
orderstandard.
to meet the
'highly
formatted' requirements through SAP partners.
requirement.
The State expects to select and implement a 3rd party
tool as part of the project in order to meet the
The
State expects to select and implement a 3rd party
requirement.
tool as part of the project in order to meet the
requirement.
The State expects to select and implement a 3rd party
tool as part of the project in order to meet the
requirement.

Available through reporting

X
X
X
X

X

X
X
X
X
X
X

X

X
Budget

X

Ability to track a proficiency level of a KSA
X
Ability to have an employee self rate certain skills
X
Ability for an employee to self rate skills via an employee portal
X
Ability to link skill proficiency and performance data and highlight gaps in performance
X
Ability to have certain skills updated by manager only
X

X

X

X

Ability to track if a skill has been verified
Ability to track training received on the employee record
X
Ability to track test results
eLearning
Ability to track certifications, certification dates, and certification expiration dates

State of NC HR/Payroll Requirements

X
4 of 43

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.
The State recognizes that completing this requirement
in conjunction with the SAP Budget Planning system
is recommended; however, the State will only be
implementing the portion of the Budget/Financials
needed to support HR and payroll activities at this
time.

HR/Payroll Requirements

#

Functional Area

117

Career and Succession Planning

118

Career and Succession Planning

Functional Requirements

Ability to provide a notification if a certification is about to expire or has not been
achieved by a certain date

Included in base SAP
Business Suite License

X
X

119

Career and Succession Planning

120

Career and Succession Planning

Ability to provide a reminder notice when a continuing professional education deadline
is approaching (ESS/MSS enabled)

X

121

Career and Succession Planning

Ability to track vehicular license status and defensive driving training requirements, and
provide a reminder notice for renewal dates for each. (ESS/MSS enabled)

X

122

Career and Succession Planning

Ability to maintain an inventory of skills, prior work experience, significant
accomplishments, languages, community activities, and professional memberships

X

123

Career and Succession Planning

124

Career and Succession Planning
Career and Succession Planning

126

Career and Succession Planning

127

Career and Succession Planning

128

Career and Succession Planning

129

Career and Succession Planning

130

Career and Succession Planning

131

Career and Succession Planning

132

Career and Succession Planning

Configurable
Requirement

Ability to report on pending certification needs
Ability to provide a reminder notice to employee and manager when a certification date
is approaching (ESS/MSS enabled)

125

Included in additional
SAP License

X

Ability to track employee interest in specific jobs
X
Ability to track employee interest in specific agencies
X
Ability to document and track employee development plans/goals & link to training
offerings

X

X

Ability to measure the progress of an employee against their development plan
X
Ability to link a deficiency on a performance appraisal back to a development need
X

X

Ability to report on specific needs across groups
X
Ability to attach multiple development plans to an employee
X
Ability to match a development need to a training course
X
Ability to report on the cost of providing training to meet a development need
X
Ability to track whether development needs have been met
X
Ability to track whether a development need is directly job related

133

Career and Succession Planning

134

Career and Succession Planning

135

Career and Succession Planning

136

Career and Succession Planning

Ability to establish and maintain a recommended education and career development
curriculum for each employee

X

137

Career and Succession Planning

Ability to link career and succession planning information to historical performance and
training information

X

X

138

Career and Succession Planning

Ability to document and track employee development plans/goals & link to training
offerings

X

X

139

Career and Succession Planning

Ability to support the identification of future training requirements for an employee. For
example, requirements that may have been identified during performance review

X

140

Career and Succession Planning

X

X

X

X

Ability to track why objectives have not been met
Ability to track level of career plan completion and date completed
X

Ability to match needs assessment data with available course offerings
eLearning

141

Career and Succession Planning

Ability to track the progress of various employee groups, including minorities by state
defined demographic data

142

Career and Succession Planning

Ability to support matching/gap analysis between job related training requirements and
employee qualifications

143

Career and Succession Planning

144

Career and Succession Planning

Ability to document and track employee development plans/goals & link to training
offerings

X

145

Career and Succession Planning

Ability to identify future training requirements for an employee. For example,
requirements that may have been identified during performance review

X

X
X

Ability to report on employees who are planning to acquire a skill, but have not
X

State of NC HR/Payroll Requirements

X

5 of 43

Requires
customization to
meet
requirement

Not supported

Comments

HR/Payroll Requirements

#

Functional Area

146

Career and Succession Planning

147

Career and Succession Planning

148

Career and Succession Planning

149

Career and Succession Planning

150

Career and Succession Planning

151

Career and Succession Planning

152

Career and Succession Planning

153

Career and Succession Planning

154

Career and Succession Planning

155

Career and Succession Planning

156

Career and Succession Planning

157

Career and Succession Planning

158

Career and Succession Planning

159

Career and Succession Planning

160

Career and Succession Planning

161

Career and Succession Planning

162

Career and Succession Planning

163

Recruiting, Hiring & Integration

164

Recruiting, Hiring & Integration

165

Recruiting, Hiring & Integration

166

Recruiting, Hiring & Integration

167

Recruiting, Hiring & Integration

168

Recruiting, Hiring & Integration

169

Recruiting, Hiring & Integration

170

Recruiting, Hiring & Integration

171

Recruiting, Hiring & Integration

172

Recruiting, Hiring & Integration

173

Recruiting, Hiring & Integration

174

Recruiting, Hiring & Integration

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

Ability to automatically update an employee's career plan when a course is completed
X
Ability for an employee to match their skills to jobs in the organization
eLearning
Ability for the system to link to outside career development tools
eLearning

X

Ability to prioritize goals in a career plan
X

X

Ability to track different types of competency models
X
Ability to capture peers by job type to rate individual competencies
X
Ability to generate surveys to validate competencies by job or position

Adobe Forms /
eRecruitment

Ability for a user to modify job competencies through a web interface
X
Ability for an employee to access KSA(s) and competencies by job or position via a
portal

X

Ability to categorize skills
X
Ability to prioritize skills at the job or position level
X

X

Software provides the ability to flag a skill as
'Essential'.

X

Available through SAP Business Warehouse

Ability to link skills with competency models
X
Ability to track training needs, qualifications and certifications required for a job or
position

X

Ability to report on competencies required for positions that will be available
X
Ability to report on age and retirement eligibility to determine future open positions
X
Ability to track vacancy rates
X
Ability to link succession plans to future organizational and workforce plans
X

X

Ability to have on-line access to position requisition forms

Adobe Forms/
eRecruitment

Ability to maintain different position types such as regular, supplemental, dual
employment, regular part-time, temporary full-time, temporary part-time, etc.)

eRecruitment

Ability to attach to each position or job an accepted skill set and experience or
education requirement that can be defined and profiled for criteria matching against
employees and/or applicants for the position
Ability to view position costs and necessary approvals

eRecruitment
eRecruitment

Ability for recruiters to edit position requisitions submitted by managers
eRecruitment
Ability for applicants to establish and maintain multiple electronic job applications
through the use of an industry-standard web browser

eRecruitment

Ability to store electronic applications that can be updated rather than re-entered
eRecruitment
Ability to allow job postings to be customized with further detail at the job posting level
eRecruitment
Ability to generate e-mail and Web-based posting notices for positions to be filled
eRecruitment
Ability to allow multiple positions to be filled from a single job posting
eRecruitment
Ability to post information in various formats (Web, Intranet, and hard copy)
eRecruitment
Ability to view an online vacancy list that has links to the corresponding position
description and job classifications

State of NC HR/Payroll Requirements

eRecruitment
6 of 43

X

Available through SAP Workflow

HR/Payroll Requirements

#

Functional Area

175

Recruiting, Hiring & Integration

176

Recruiting, Hiring & Integration

177

Recruiting, Hiring & Integration

178

Recruiting, Hiring & Integration

179

Recruiting, Hiring & Integration

180

Recruiting, Hiring & Integration

181

Recruiting, Hiring & Integration

182

Recruiting, Hiring & Integration

183

Recruiting, Hiring & Integration

184

Recruiting, Hiring & Integration

185

Recruiting, Hiring & Integration

186

Recruiting, Hiring & Integration

187

Recruiting, Hiring & Integration

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

eRecruitment

X

eRecruitment
eRecruitment
Ability to classify posting as "internal to the agency," "internal to the State," or "external"
eRecruitment
Ability to pull Training and Experience (job requirements) into the posting
eRecruitment
Ability to edit data pulled into the job posting
eRecruitment
Ability to provide generic application instructions
eRecruitment
Ability to provide salary range and recruitment range information
eRecruitment
Ability to provide job location
eRecruitment
Ability to denote type of position (permanent, temporary)
eRecruitment
Ability to provide position opening and closing dates
eRecruitment
Ability to access archived postings
eRecruitment
Ability to track continuous postings
eRecruitment
Ability to electronically send postings to other job posting sites

Recruiting, Hiring & Integration

190

Recruiting, Hiring & Integration

191

Recruiting, Hiring & Integration

Ability to attach documents created using industry-standard office suite applications to
electronic job applications

eRecruitment

192

Recruiting, Hiring & Integration

Ability to allow recruiter to document all activities undertaken to fill a position (e.g.,
newspaper ads, etc.)

eRecruitment

193

Recruiting, Hiring & Integration

194

Recruiting, Hiring & Integration

195

Recruiting, Hiring & Integration

eRecruitment
Ability to require an additional agency-specific application or form (such as for agencies
that require an employment-at-will statement)

eRecruitment
Ability to track status of a position requisition form
eRecruitment
Ability to track vacant positions by date vacated or other user-defined criteria
eRecruitment

197

Recruiting, Hiring & Integration

Ability for applicant to check application status online (application received, application
under review)

198

Recruiting, Hiring & Integration

202

Recruiting, Hiring & Integration

203

Recruiting, Hiring & Integration

As attachments only. The State will not be leveraging
Resume-Mirror which will be included in the Aug 05
mid-version release.

Ability to record all advertising activity associated with the recruitment process

Recruiting, Hiring & Integration

Recruiting, Hiring & Integration

eRecruitment
eRecruitment

196

201

X

Ability to receive resumes in various formats (scan, fax, email, web)

Ability for an internal applicant to create an application with pre-populated fields based
upon their employee data

Recruiting, Hiring & Integration

Available through SAP HR XML Tools.

Ability to apply for multiple positions at the same time

189

200

Comments

Ability to track historical posting information

Recruiting, Hiring & Integration

Recruiting, Hiring & Integration

Not supported

Ability to provide a link from job listing to the individual agency

188

199

Requires
customization to
meet
requirement

eRecruitment
eRecruitment

Ability to allow applicant to signify whether former employers may be contacted
eRecruitment
Ability to support the documentation of required certifications upon hiring
eRecruitment
Ability to track applicant data including: name, address, demographics, qualifications,
previous applicant activity, degrees, licenses, recruiting source, military service,
education, and work history
Ability to track employee and applicant test results, posting number, recruitment
process status

eRecruitment
eRecruitment

Ability to track applicant activity history
eRecruitment
Ability to gather veteran information

State of NC HR/Payroll Requirements

eRecruitment
7 of 43

X

Available through workflow, process templates and
attachments.

HR/Payroll Requirements

#

Functional Area

204

Recruiting, Hiring & Integration

205

Recruiting, Hiring & Integration

206

Recruiting, Hiring & Integration

207

Recruiting, Hiring & Integration

208

Recruiting, Hiring & Integration

209

Recruiting, Hiring & Integration

210

Recruiting, Hiring & Integration

211

Recruiting, Hiring & Integration

212

Recruiting, Hiring & Integration

213

Recruiting, Hiring & Integration

214

Recruiting, Hiring & Integration

215

Recruiting, Hiring & Integration

216

Recruiting, Hiring & Integration

217

Recruiting, Hiring & Integration

218

Recruiting, Hiring & Integration

219

Recruiting, Hiring & Integration

Functional Requirements

eRecruitment
Ability to indicate if applicant is legally eligible to work in the United States
eRecruitment
Ability to track test scores, if needed
eRecruitment
Ability to track internal vs. external applicants
eRecruitment
Ability to access and complete online worksheets with calculations used for justifying
salary

eRecruitment
eRecruitment
Ability to analyze applicants based on:
- Education
- Past experience and skills,
Ability
assign start
date for an
applicant
- Past to
employee
performance
history
- Results of reference checks and skills tests
- Weighted rankings of candidates
Ability
generate 2 types of offer letters to chosen candidate based on whether
- Workto
location
candidate is already a State employee or is coming from outside State government (and
will be a probationary employee)
Ability to have candidate and applicant data available to users, as determined by
security

eRecruitment
eRecruitment
eRecruitment
eRecruitment

Ability to screen applicants by years of experience or other user-defined criteria
eRecruitment

Recruiting, Hiring & Integration

224

Recruiting, Hiring & Integration

225

Recruiting, Hiring & Integration

226

Recruiting, Hiring & Integration

227

Recruiting, Hiring & Integration

Recruiting, Hiring & Integration

eRecruitment

Ability to perform electronic keyword scan to evaluate applicants

223

232

eRecruitment

Ability to track interviews and interview comments

Recruiting, Hiring & Integration

Recruiting, Hiring & Integration

X

Ability to create drop down menu for reasons offer was not accepted

222

231

eRecruitment

Ability to track offer rejections

Ability to support distributing and coordinating an internal interview schedule through email

Recruiting, Hiring & Integration

Comments

eRecruitment

Recruiting, Hiring & Integration

230

Not supported

Ability to indicate applicants with a felony

221

Recruiting, Hiring & Integration

Requires
customization to
meet
requirement

eRecruitment

Recruiting, Hiring & Integration

229

Configurable
Requirement

Ability to indicate applicants who have relatives working for the State

220

Recruiting, Hiring & Integration

Included in additional
SAP License

Ability to maintain applicant data for EEO reporting (race, gender, age, disability status)

Ability to schedule interviews and skills tests (if required for position) and document
results of interviews and skills tests

228

Included in base SAP
Business Suite License

eRecruitment
eRecruitment

Ability to support the internal distribution of resumes through e-mail
eRecruitment

X

Available through SAP Workflow

eRecruitment

X

Available through Workflow and Warehouse

X

Additional Fields and Search Functions can be
configured in eRecruiting

Ability to view a real time Recall to Work list for laid-off employees
Ability to perform automated comparison of position requirements to qualifications,
education, and experience of available applicants for a position, and generate a list of
potential candidates to be considered for hiring
Ability to view internal/external applicants by posting

eRecruitment
eRecruitment

Ability to indicate that the applicant is a priority applicant due to a RIF or military status
eRecruitment
Ability for agency to choose to generate email acknowledging receipt of application.
For applicants without email address, batch once a week and generate letters

eRecruitment

Ability to sort applicants based on priority indicators
eRecruitment
Ability to flag retirees
eRecruitment
Ability to flag applicants who are employed at a NC public university
eRecruitment
Ability to conduct text searches for key words on applicant information
eRecruitment
Ability to run a report showing qualification statistics

State of NC HR/Payroll Requirements

eRecruitment
8 of 43

HR/Payroll Requirements

#

Functional Area

233

Recruiting, Hiring & Integration

234

Recruiting, Hiring & Integration

235

Recruiting, Hiring & Integration

236

Recruiting, Hiring & Integration

237

Recruiting, Hiring & Integration

238

Recruiting, Hiring & Integration

239

Recruiting, Hiring & Integration

240

Recruiting, Hiring & Integration

241

Recruiting, Hiring & Integration

242

Recruiting, Hiring & Integration

243

Recruiting, Hiring & Integration

244

Recruiting, Hiring & Integration

245

Recruiting, Hiring & Integration

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

eRecruitment

X

Requires
customization to
meet
requirement

Not supported

Comments

Ability to create a check box if school is certified
Ability to indicate disposition of candidate (most qualified, qualified, not qualified)
eRecruitment
Ability to develop a drop down menu of reasons why a candidate was not selected
eRecruitment
Ability to flag priority candidates who are qualified for position
eRecruitment
Ability to run a status report on priority candidates
eRecruitment
Ability to provide free-form comments to explain why priority candidates were not
selected

eRecruitment

Ability to rank candidates in order to make a recommendation for an offer
eRecruitment
Ability to attach documents supporting selection decision
eRecruitment
Ability to email qualified applicant information to department heads
eRecruitment
Ability to automatically generate commitment and regret letters
eRecruitment
Ability to generate notifications informing applicants of their status in the hiring process
eRecruitment
Ability to support multiple interview and notification processes for a single applicant
(i.e., two divisions within the agency recruiting a single applicant)

eRecruitment

Ability to track job offers made to applicants and applicants responses
eRecruitment
Ability to track and view a candidate's status in the recruitment process. (e.g., Interview
Scheduled, Interviewed, Offer Extended, Offer Refused, Acknowledgement Letter Sent)

246

Recruiting, Hiring & Integration

247

Recruiting, Hiring & Integration

248

Recruiting, Hiring & Integration

249

Recruiting, Hiring & Integration

Ability to provide hiring managers the ability to evaluate EEO data by department,
division, and work unit sections

eRecruitment

250

Recruiting, Hiring & Integration

Ability to provide email notification to stakeholders (dept heads, managers, recruiting
staff) that he/she has an applicant in the selection/hiring process

eRecruitment

251

Recruiting, Hiring & Integration

252

Recruiting, Hiring & Integration

253

Recruiting, Hiring & Integration

Ability to record background checks on applicants and to denote if the background
checks have been completed

eRecruitment

254

Recruiting, Hiring & Integration

Ability to record drug testing results from applicants and employees for selected
positions

eRecruitment

255

Recruiting, Hiring & Integration

Ability to provide a electronic reminder to recruiter that background verification needs to
occur within a specified number of days

eRecruitment

256

Recruiting, Hiring & Integration

Ability to track employment policies and agreements an applicant must sign on the date
of hire such as substance abuse policy, sexual harassment policy, badge issuance, etc.

eRecruitment

257

Recruiting, Hiring & Integration

Ability to link applicant to required testing and training prerequisites associated with a
particular position

258

Recruiting, Hiring & Integration

Ability to identify safety sensitive classifications and positions that require drug testing
and/or criminal background checks

eRecruitment

259

Recruiting, Hiring & Integration

Ability to identify transactions that require drug testing. For example: appointments,
reinstatements, transfers

eRecruitment

260

Recruiting, Hiring & Integration

Ability to flag employee records to show compliance with drug test and background
check requirements

261

Recruiting, Hiring & Integration

eRecruitment

Ability for manager/supervisor to retrieve recruiting/hiring information electronically
eRecruitment
Ability to provide hiring managers visibility to their Affirmative Action plans

Availabel through Knowledge Management and
document Management tools.

X

Ability to print applications
eRecruitment
Ability to track references and results of reference checks for all applicants
eRecruitment

X

X

Ability to generate an employment verification checklist

State of NC HR/Payroll Requirements

X
9 of 43

X

Available through SAP Workflow

HR/Payroll Requirements

#

Functional Area

262

Recruiting, Hiring & Integration

263

Recruiting, Hiring & Integration

Functional Requirements

Recruiting, Hiring & Integration

Ability to allow new hire processing to cross multiple functions (e.g., benefit plan
enrollment, classification, payroll, position control, employment personal data)

266

Recruiting, Hiring & Integration

269

Recruiting, Hiring & Integration

270

Recruiting, Hiring & Integration

271

Recruiting, Hiring & Integration

272

Recruiting, Hiring & Integration

273

Recruiting, Hiring & Integration

274

Recruiting, Hiring & Integration

275

Recruiting, Hiring & Integration

276

Recruiting, Hiring & Integration

277

Recruiting, Hiring & Integration

Not supported

Comments

X

265

Recruiting, Hiring & Integration

Requires
customization to
meet
requirement

X

Recruiting, Hiring & Integration

268

Configurable
Requirement

Ability to rehire employees utilizing data that exists in their latest employee record

264

Recruiting, Hiring & Integration

Included in additional
SAP License

Ability to automatically check for duplicate social security numbers

Ability to automatically feed information from applicant tracking system into employee
data

267

Included in base SAP
Business Suite License

eRecruitment
X

Ability to generate orientation information that candidate must receive before start date
X
Ability to provide employee orientation information through an employee portal
X
Ability to trigger notifications to other departments (facilities, IT, security) when an
employee is hired

X

Ability to track new employee orientation attendance
X
Ability to report on employees who have not attended new hire orientation
X
Ability to generate a checklist of required training and certifications for new hires based
on position/classification

X

Ability to house employee handbook online
X
Ability to track assigned property such as: badges, keys, cell phones, weapons,
uniforms, state vehicles, computers, etc.

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

Ability for employee to sign up for parking waiting list
X
Ability to track all employment information including:
- Employment Application
- Employee Evaluations
to identify
and track the Reinstatement of person
-Ability
Resumes
and transcripts
- Continuing Education Credits
- Disciplinary Actions
Ability
to History
identify and track the Reemployment of person
- Salary
- Benefits Elections
Ability to support multiple employee statuses, for example: Probationary, Classified,
Unclassified, Full-Time, Part-Time, Exempt, Non-Exempt, Seasonal, Temporary

eRecruitment
X
X

278

Recruiting, Hiring & Integration

279

Recruiting, Hiring & Integration

280

Recruiting, Hiring & Integration

281

Recruiting, Hiring & Integration

282

Recruiting, Hiring & Integration

283

Recruiting, Hiring & Integration

284

Recruiting, Hiring & Integration

285

Recruiting, Hiring & Integration

286

Recruiting, Hiring & Integration

287

Recruiting, Hiring & Integration

288

Recruiting, Hiring & Integration

Ability to support compliance with the Military Selective Service Act by tracking
employees registered with the Selective Service System

X

289

Recruiting, Hiring & Integration

Ability to automatically calculate critical dates such as performance review dates,
probationary period end dates, merit increase dates, and leave of absence end dates

X

290

Recruiting, Hiring & Integration

Ability to default attributes such as Full-time, Exempt, etc. attached to a job to an
employee record

X

X

Ability to track employee qualifications
X
Ability to calculate seniority based on State rules
X
Ability to maintain pertinent employee information (including but not limited to the
following):
-Employee number (SSN)
Ability
to maintain
-Employee
name pertinent employee information (including but not limited to the
following):
-Date of birth
-Hire
Date
-Marital status
Ability
to maintain
-Transfer
Dates pertinent employee information (including but not limited to the
-Gender
following):
-Assigned
-Ethnicity position(s)
-Compensation
information
-Percentage
of time
devoted to each position
-County
of
residence
Ability
to income
maintain
pertinent
employee
information
but not limited to the
-Federal
tax
information
-Accounting
coding
distribution(s)
associated
with (including
each position
-Education
following):
-State
income
tax information
-Standard
workweek
-Veteran
status
-Career
service
recognition
information
-Earned
income
credit
information
-Position
start
date
-Citizenship
indicator
Ability
to denote
foreign
national
classification
-Continuous/total
service
information
-FICA
information
-Manager/Supervisor
indicator
-Visa
Type
-Benefits
information
-Medicare
information
-Handicap/Disability
-Leave eligibility
Ability toinformation
correct birthdates
-Leave
(hours earned, used, paid, current balance for authorized leave
types)

X
X
X
X
X
X

Ability to report on job and position attributes at the employee level
X

State of NC HR/Payroll Requirements

X

10 of 43

HR/Payroll Requirements

#

Functional Area

291

Recruiting, Hiring & Integration

292

Recruiting, Hiring & Integration

293

Recruiting, Hiring & Integration

294

Recruiting, Hiring & Integration

295

Recruiting, Hiring & Integration

296

Recruiting, Hiring & Integration

297

Recruiting, Hiring & Integration

298

Recruiting, Hiring & Integration

299

Recruiting, Hiring & Integration

300

Recruiting, Hiring & Integration

301

Recruiting, Hiring & Integration

302

Recruiting, Hiring & Integration

303

Recruiting, Hiring & Integration

304

Recruiting, Hiring & Integration

305

Recruiting, Hiring & Integration

306

Recruiting, Hiring & Integration

307

Recruiting, Hiring & Integration

308

Recruiting, Hiring & Integration

309

Recruiting, Hiring & Integration

310

Recruiting, Hiring & Integration

311

Recruiting, Hiring & Integration

312

Recruiting, Hiring & Integration

313

Recruiting, Hiring & Integration

314

Recruiting, Hiring & Integration

Functional Requirements

Ability to override default data for an employee in an hourly positions working against a
permanent position

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

X

Ability to process address changes
X
Ability support address changes through a web-based portal
X
Ability to support multiple employee addresses
X
Ability to support foreign addresses
X
Ability to track multiple work locations
X
Ability to support an employee history record which allows unlimited entries
X
Ability to record married and maiden names
X
Ability to process name changes and track history of change
X
Ability to record common name or nickname for an employee
X
Ability to record hyphenated last names
X
Ability to record emergency contact information by the employee through a portal
X
Ability to record Driver's License number/restrictions
X
Ability to maintain effective dates for I-9 verifications
X
Ability to handle transfers between departments
X
Ability to support the transfer of existing employees or rehires in different calendar
years without the need to re-key basic information

X

Ability for employee to view vacation days
X
Ability to track adjusted service dates
X
Ability to track rehire dates
X
Ability to have credited service updated as additional months are worked
X
Ability to differentiate sensitive information versus public information so that sensitive
information is not disclosed during a public records act disclosure

X

X

More details will be provided during implementation
as to the exact nature of the 'public record' and how it
is published

Ability to provide a standard public information record for each employee
X
Ability to identify essential versus non-essential staff
X
Ability to generate a list of essential staff that must report during inclement weather.
Employee and manager access to this status

X

Ability to track statuses of leave with and without pay

315

Recruiting, Hiring & Integration

316

Recruiting, Hiring & Integration

Ability to track position end date for temporary or grant-funded positions and create
notification as date approaches

X

317

Recruiting, Hiring & Integration

Ability to track maximum hours allowed to work and create notification as the employee
approaches the maximum

X

318

Recruiting, Hiring & Integration

319

Recruiting, Hiring & Integration

X

Ability to be notified when work visas are due to expire
X
Ability for employee to data enter and update their own direct deposit information

State of NC HR/Payroll Requirements

X
11 of 43

HR/Payroll Requirements

#

Functional Area

320

Recruiting, Hiring & Integration

321

Recruiting, Hiring & Integration

322

Recruiting, Hiring & Integration

323

Recruiting, Hiring & Integration

324

Recruiting, Hiring & Integration

325

Recruiting, Hiring & Integration

326

Recruiting, Hiring & Integration

327

Recruiting, Hiring & Integration

328

Recruiting, Hiring & Integration

329

Recruiting, Hiring & Integration

330

Recruiting, Hiring & Integration

331

Recruiting, Hiring & Integration

332

Recruiting, Hiring & Integration

333

Recruiting, Hiring & Integration

334

Recruiting, Hiring & Integration

335

Recruiting, Hiring & Integration

336

Recruiting, Hiring & Integration

337

Recruiting, Hiring & Integration

338

Recruiting, Hiring & Integration

339

Recruiting, Hiring & Integration

340

Recruiting, Hiring & Integration

341

Recruiting, Hiring & Integration

342

Recruiting, Hiring & Integration

343

Recruiting, Hiring & Integration

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

Ability to track security profile information
X
Ability to track assigned parking space
X

X

Available through employing Customer Infotype

Ability to track aggregate service credit
X
Ability to track retirement service credit
X
Ability to calculate and recalculate longevity and state service based on new hire, return
from leave without pay, termination, rehire, etc.

X

X

X

X

Available through the extension of the SAP
relationship concept

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

Ability to track mentor relationship between employees
Ability to report on years of service
X
Ability to report on service awards
X
Ability to report on reasons why qualified candidates were accepted or rejected
eRecruitment
Ability to calculate adverse impact on candidates and employees throughout the
recruitment and selection process

eRecruitment

Ability to report on EEO data
eRecruitment
Ability to combine and report on applicant tracking EEO data from multiple systems if
multiple systems are in place

eRecruitment

Available through SAP Business Warehouse

Ability to track complaints against a position and pull EEO statistics for that position
eRecruitment

X

Ability to report on Recruitment cycle timeframes
eRecruitment
Ability to produce a report with the statistics on the number of interviews to hire,
numbers who passed probationary period, etc.
Ability to provide management reports that include the name of recruiter, posting
number, name of posting, internal or external posting, source of candidates, time to fill
vacancy, date of request, date of posting, date of interviews, date of hire
Ability to report on the cost of recruitment - external costs (e.g., advertising, travel costs)

eRecruitment

X

Available through SAP Business Warehouse

eRecruitment

X

Available through SAP Business Warehouse

eRecruitment
Ability to support identification of jobs that are difficult to recruit for the State based on
time to fill

Available through SAP Business Warehouse

X

Ability to report on time between approvals
eRecruitment
Ability to track the cost of recruiting by department or other user-defined criteria
eRecruitment
Ability to produce requisition forms
eRecruitment
Ability to provide data on job descriptions, activities, and responsibilities for salary and
other benefit comparisons across company, division, department, or team environments
and between internal and external entities
Ability to support an interface to submit requests for background checks

X

Available through SAP Business Warehouse
eRecruitment

Available using SAP Netweaver

Ability to interface with an external payroll system
X
Ability to interface with the State's document imaging system

344

Recruiting, Hiring & Integration

345

Recruiting, Hiring & Integration

346

Recruiting, Hiring & Integration

Ability to interface with software that randomly selects employees for random drug
testing

X

347

Training & Development

Ability to feed cost information to payroll for education reimbursement, with indication if
it is taxable

X

348

Training & Development

Ability to provide for on-line administration of Academic Assistance program including
application, approvals, tracking approved courses, and reimbursements. (ESS/MSS
enabled)

X

Available using SAP Netweaver

Ability to maintain imaged documents
eRecruitment

State of NC HR/Payroll Requirements

Available using SAP Netweaver

Infopak
12 of 43

X

HR/Payroll Requirements

#

Functional Area

349

Training & Development

350

Training & Development

351

Training & Development

352

Training & Development

353

Training & Development

354

Training & Development

355

Training & Development

356

Training & Development

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Adobe Forms

X

Ability to track and report amount paid out in tuition reimbursement, and how much
each employee has been paid out this year
Ability to validate course enrollment against previous courses taken

elearning
Ability to have a class/course in planning state vs. active state
X
Ability to add, modify, delete and track course generations
X
Ability to establish course templates with generic information
X
Ability to establish maximum/minimum numbers of students to attend a course
X
Ability to establish and edit for prerequisites for attending a course
X

Training & Development

358

Training & Development

Ability to maintain a course catalog with full course description and dates offered
(ESS/MSS enabled)

359

Training & Development

Ability to display a synopsis of course offerings indexed online with keyword search
capability (ESS/MSS enabled)

elearning

360

Training & Development

Ability to support interfaces / hyper links to external training institutions for course and
class information. (ESS/MSS enabled)

elearning

361

Training & Development

Ability to establish mandatory training that all State employees are required to attend
(e.g., ethics, sexual harassment, cultural diversity, job safety etc.)

363

Training & Development

364

Training & Development

365

Training & Development

366

Training & Development

367

Training & Development

368

Training & Development

369

Training & Development

Comments

The State currently pays training out of Accounts
Payable; The State intends to implement a subset of
SAP financials needed in order to run payroll.

Payroll/ Financials

357

Training & Development

Not supported

Ability to report on outstanding academic forms per person for reimbursement

Ability to establish eligibility requirements for course attendance (e.g., job class, salary
group, program area)

362

Requires
customization to
meet
requirement

eLearning

X

X

X

Ability to store and maintain training budgets
Financials For Budgets
Ability to support monitoring of demand for courses
X
Ability to support the maintenance of instructor or speaker information including contact
information, availability, cost, qualifications, etc.

X

Ability to support cost defaults for events
X
Ability to add class notes
X
Ability to maintain a waiting list at the class level
X
Ability to close-out classes
X
Ability to cancel classes
X
Ability to track a centralized list of facilities, including facility details - e.g., lighting,
accessibility, space

370

Training & Development

371

Training & Development

372

Training & Development

Ability to link to a knowledge management system where presenters could pull up
training materials

elearning

373

Training & Development

Ability to distinguish courses the employee selects versus courses the manager
recommends

elearning

X

374

Training & Development

Ability to track "training preferences" for each employee - location, disabilities, inability
to do online training, etc.

elearning

X

375

Training & Development

Ability to maintain a fluid training plan, i.e. updated with new requirements, courses
completed

376

Training & Development

377

Training & Development

X

Ability to have new training facilities go through approvals via workflow
X

X

X

Ability for a manager to approve individual training plans (ESS/MSS enabled)
X

X

Ability to bill agencies for their attendance in a training session

State of NC HR/Payroll Requirements

X
13 of 43

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

Ability to support course / event enrollment through ESS

378

Training & Development

379

Training & Development

Ability to track employees waiting to enroll in a course or class (in waiting list order), and
automatically notify employee on waiting list when an opening becomes available

elearning

380

Training & Development

Ability to provide automated confirmation of registration for classes with a link to any
pre-work, requirements, and maps to course location (ESS/MSS enabled)

elearning

381

Training & Development

382

Training & Development

elearning

Ability to send reminders to employees who have registered for an upcoming class
elearning
Ability for supervisors to authorize training requests (ESS/MSS enabled)
X
Ability to support course listings that can be manipulated with filters (e.g., by type,
location) (ESS/MSS enabled)

383

Training & Development

384

Training & Development

385

Training & Development

Ability to enroll other state agency employees to an agency specific class (e.g., for
shared training with other agencies)

386

Training & Development

Ability to add notes to an employee’s training record (e.g., special accommodations
required)

387

Training & Development

388

Training & Development

389

Training & Development

Ability to link to class materials published online for class participants to view (ESS/MSS
enabled)

elearning

390

Training & Development

Ability for assessments and pre-work that can be assigned prior to arrival at training via
link to website (ESS/MSS enabled)

elearning

391

Training & Development

Ability to restrict access to courses to people who are eligible for those courses, but
training managers have access to all information

elearning

392

Training & Development

Ability to verify that the employee has met course prerequisites upon enrolling
(ESS/MSS enabled)

elearning

393

Training & Development

Ability to verify whether employee has met course requirements when enrolling
(ESS/MSS enabled)

elearning

elearning

Ability to support participant registration for concurrent breakout sessions
elearning
X
X

Ability to generate mass notifications in case of class changes
X
Ability to report on employee location
X

X

Course pre-requisite checks prevent users from
enrolling; additional configuration can restrict access
further.

Ability for multiple levels of approval for a training request (ESS/MSS enabled)

394

Training & Development

395

Training & Development

396

Training & Development

397

Training & Development

398

Training & Development

Ability to generate class roster with contact information, and share that information with
appropriate groups (i.e. security, facilities, etc.)

399

Training & Development

Ability to require supervisor approval for attendee to cancel training attendance
(ESS/MSS enabled)

elearning

400

Training & Development

Ability to provide workflow enabled approvals for enrollment in external courses that
includes attachments of external materials (ESS/MSS enabled)

elearning

401

Training & Development

Ability to track additional status for external courses - enrollment, confirmation of
attendance

elearning

402

Training & Development

Ability to provide a reminder notification if the date of an external class has passed, but
status has not been changed to Completed

elearning

403

Training & Development

404

Training & Development

405

Training & Development

406

Training & Development

X
Ability to have a drop-down list of reasons to reject training request
X
Ability to generate training confirmations for managers to distribute to employees
without access to email

X

Ability to notify employees and supervisors of cancellation
X
X
Available through SAP Workflow

X

Ability to pre-approve for courses, if necessary (skip workflow step)
X
Ability to print mailing labels to send materials
X
Ability to track substitutions on the day of the training
X
Ability to track training enrollees by a system generated ID number

State of NC HR/Payroll Requirements

X
14 of 43

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Training & Development

408

Training & Development

Ability to track costs of training and effectiveness versus recruiting costs to make
decisions about training and recruitment

elearning

409

Training & Development

Ability to capture anonymous class evaluation feedback through web-enabled
evaluation surveys or other means (ESS/MSS enabled)

elearning

410

Training & Development

Ability to track training costs at class level (budgeted vs. actual amount spent; roll-up to
course cost data)

411

Training & Development
Training & Development

413

Training & Development

414

Training & Development

X
Ability to track and report on cancellations and no shows
X
Ability for a follow-up mechanism to track applicability and usefulness of class at
intervals

elearning

Ability for electronic sign-in for courses
elearning

417

Training & Development

Ability to maintain a bank of standard surveys (for instructors and classes) for different
types of training

X

418

Training & Development

Ability to produce ad-hoc reports with real time access to view data - class attendance,
performance, costs, travel

X

419

Training & Development

422

Training & Development

X

Ability to track training of non-government employees

Training & Development

Training & Development

Available through SAP Business Warehouse

Financials For Budgets

416

421

Comments

Ability to maintain historical information on all classes

Training & Development

Training & Development

Not supported

Financials For Budgets

415

420

Requires
customization to
meet
requirement

Ability to compare actual training costs to budgeted costs

407

412

Configurable
Requirement

X
Ability to have standardized questions and scales for course evaluations
X

Ability to track funding spent on training per employee
X
Ability to support a pre and post evaluation form / questionnaire to assist in evaluating
change in behavior

elearning

Ability to add external training events (classes, workshops, seminars, and other
relevant employee development events) or CBT/WBT events to an employee’s training
record
Ability to maintain and generate employee training history

Available through SAP Business Warehouse

elearning
X

Ability for a manage to view an employee's training history through a manager's portal

423

Training & Development

424

Training & Development

425

Training & Development

Ability to create ad hoc reports with the capability to pull information from performance
management, complaint management, and course participation

elearning

426

Training & Development

Ability to provide ad hoc projection and trend analysis for training and employee
development

elearning

427

Training & Development

Ability to support verification of eligibility for Continuing Education Units (CEUs) for
Professional Development Programs

elearning

X

428

Training & Development

Ability to support the tracking of training hours required per employee (for example,
CLE) and reduce the total amount each time a training event occurs

elearning

X

429

Training & Development

430

Training & Development

431

Training & Development

432

Training & Development

433

Training & Development

434

Training & Development

435

Training & Development

X
Ability to support the integration of training and performance management information
X

Ability to track completion of specific examinations, scores, and dates of completion
elearning
Ability to tie course completion to employee succession planning

elearning /
eRecruitment

Ability to document class attendees who attended part of the training, or were removed
because they were disruptive

X

Ability to print certificates to show participation or successful completion of a course
X
Ability to adjust credit for course if someone only attends part of a training course
elearning

X

Courses are considered completed or not completed;
credits awarded can be configured.

X

Available through Workflow; however 'achieving
Certification' will require further discussion during
implementation.

Ability to link to payroll to make adjustments to salary based on courses completed
Payroll
Ability to provide a notification to managers that employees have achieved certification

State of NC HR/Payroll Requirements

elearning
15 of 43

HR/Payroll Requirements

#

Functional Area

Functional Requirements

436

Training & Development

Ability to track employees who are not taking training during a period, or not completed
a training plan

437

Training & Development

Ability for managers to view their list of employees and see various certifications and
training (ESS/MSS enabled)

438

Training & Development

439

Training & Development

440

Training & Development

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

elearning
X

Ability for employees to view their own certifications and training (ESS/MSS enabled)
elearning
Ability for managers to create custom reports including training budgets, employees, etc
elearning

Available through SAP Business Warehouse

Ability to add historical information to training record
X

X

Ability to interface from a possible agency system in order to maintain training history

441

Training & Development

442

Training & Development

443

Manage Compensation &
Classification

Ability to tie budget information to planned salaries for forecasting

444

Manage Compensation &
Classification

Ability to generate future years’ budget percentages and analysis and/or projection for
specific employees or salary groups

X

445

Manage Compensation &
Classification

Ability to generate position budgeting with “what if” capabilities for at minimum a)
salaries; b) salary adjustments

X

446

Manage Compensation &
Classification

Ability to model various compensation scenarios for management review

447

Manage Compensation &
Classification

Ability to project where people will be at next salary step at a period of time

448

Manage Compensation &
Classification

Ability to estimate the cost of a range revision for state/agency/division/section/unit

449

Manage Compensation &
Classification

Ability to estimate the cost of changes to a pay plan

450

Manage Compensation &
Classification

Ability to cost competency adjustments by class, division and agency

451

Manage Compensation &
Classification

Ability to pay standard increases with a promotion for certain classifications

452

Manage Compensation &
Classification

Ability to process a transfer with no salary change

453

Manage Compensation &
Classification

Ability to route approvals for rate changes via workflow

454

Manage Compensation &
Classification

Ability to automatically update payroll with new salary amounts after approval cycle is
complete

455

Manage Compensation &
Classification

Ability to future date employee salary changes

456

Manage Compensation &
Classification

Ability to process salary changes retroactively

457

Manage Compensation &
Classification

Ability to track unlimited salary history on an employee record

458

Manage Compensation &
Classification

Ability to track user-defined change reasons for changes

459

Manage Compensation &
Classification

Ability to move people between different positions types (temporary, permanent,
exempt, non-exempt)

460

Manage Compensation &
Classification

Ability to maintain and track transfers

461

Manage Compensation &
Classification

Ability to transfer employees without needing to terminate and re-enter employee data

462

Manage Compensation &
Classification

Ability to track the rationale of an exception to a pay policy

463

Manage Compensation &
Classification

Ability to process promotions and pay changes mid pay

464

Manage Compensation &
Classification

Ability to track next pay increase date for longevity increases

elearning
Ability to support e-Learning training and tracking
elearning
X

X
X
X
X
X
X
X
X
X
X
Payroll
X
X
X
X
X
X
Payroll

State of NC HR/Payroll Requirements

X
16 of 43

X

HR/Payroll Requirements

#

Functional Area

Functional Requirements

465

Manage Compensation &
Classification

Ability to provide a longevity calculator to determine salary

466

Manage Compensation &
Classification

Ability to track multiple date types for salary calculations

467

Manage Compensation &
Classification

Ability to exclude employees from the annual increase process based on class,
performance, maximum salary

468

Manage Compensation &
Classification

Ability to apply an additional increase amount along with an annual increase amount

469

Manage Compensation &
Classification

Ability to apply increases to groups of employees differently based on annual increase
rules

470

Manage Compensation &
Classification

Ability to apply an increase based on either a flat amount or a percentage of base salary

471

Manage Compensation &
Classification

Ability to apply multiple increases effective the same day

472

Manage Compensation &
Classification

Ability to record outstanding salary obligation due to an employee when a partial
increase is given due to lack of funds

473

Manage Compensation &
Classification

Ability to provide calculators to measure experience and education for salary
calculations

474

Manage Compensation &
Classification

Ability to access previous salary calculation sheets to be able to update them without
having to reenter all the data

475

Manage Compensation &
Classification

Ability to approve personnel action forms via workflow

476

Manage Compensation &
Classification

Ability to process a pay increase based on the achievement of a new competency

477

Manage Compensation &
Classification

Ability to handle banded and non-banded classifications

478

Manage Compensation &
Classification

Ability to access existing position descriptions online

479

Manage Compensation &
Classification

Ability to link to a classification specification associated with each position for on-line
viewing

480

Manage Compensation &
Classification

Ability to record job families, branches and paths

481

Manage Compensation &
Classification

Ability to track working titles for job postings, market data comparisons, and
organizational charts

482

Manage Compensation &
Classification

Ability to track required certifications based on job class

483

Manage Compensation &
Classification

Ability to process workflow approvals for positions via different levels of approval based
on classification, agency, and division

484

Manage Compensation &
Classification

Ability to track employee skills and job responsibilities

485

Manage Compensation &
Classification

Ability to track exit interview data, applicant tracking data by job, and track total cost of
employment

486

Manage Compensation &
Classification

Ability to generate service and performance awards

487

Manage Compensation &
Classification

Ability to track monetary and non-monetary awards by demographic information

488

Manage Compensation &
Classification

Ability to track multiple types of rewards

489

Manage Compensation &
Classification

Ability to reward pay increases based on performance review

490

Manage Compensation &
Classification

Ability to track an average market rate for career banded positions

491

Manage Compensation &
Classification

Ability to track contributing, journey and advanced market rates by job

492

Manage Compensation &
Classification

Ability to track market reference rate by agency

493

Manage Compensation &
Classification

Ability to calculate and report on the distance an employee is from the average market
rate based on competency level

Included in base SAP
Business Suite License

X

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

X

X
X

X

X

X

X

X

X
The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X
X
X
X
X
X

X

X
X
X
X
X
X
X

X

X
X
X
X
X
X
X
X
X

State of NC HR/Payroll Requirements

X
17 of 43

The State will use Excel spreadsheets for these
calculations

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

494

Manage Compensation &
Classification

Ability to calculate and report on the distance a group of employees is from the average
market rate based on competency level

495

Manage Compensation &
Classification

Ability to track different competencies within same classification across agencies

496

Manage Compensation &
Classification

Ability to maintain current and past salary ranges, grades, and steps by effective dates

497

Manage Compensation &
Classification

Ability to maintain salary increase rules (e.g. no increase greater than x% is allowed)

498

Manage Compensation &
Classification

499

Manage Compensation &
Classification

Ability to support the following salary programs: salary range (min, mid, max), scale
(e.g. start rate, 6 month rate, top rate), step (e.g. combination of training and
education), salary banding (job evaluation point value determines the salary grade or
Ability and
to maintain
level)
special multiple
rates pay plans

500

Manage Compensation &
Classification

Ability to track special pay rates for certain job classes

501

Manage Compensation &
Classification

Ability to track exceptions to standard pay scales

502

Manage Compensation &
Classification

Ability to track market pricing survey data

503

Manage Compensation &
Classification

Ability to track geographic differentials

504

Manage Compensation &
Classification

Ability to track competency level for an employee in a career banded position

505

Manage Compensation &
Classification

Ability to compare rewards data with performance reviews, retention, etc.

506

Manage Compensation &
Classification

Ability to produce a total rewards statement for employees

507

Manage Compensation &
Classification

Ability to provide an on-line view of employees' total compensation package

508

Manage Compensation &
Classification

Ability to produce date-driven fiscal year budget information based on salary, etc.

509

Manage Compensation &
Classification

Ability to perform statistical analyses of salary information (i.e. regression, standard
deviation, median, etc.) and create graphs

510

Manage Compensation &
Classification

Ability to calculate variances between budgeted FTE’s and personnel costs versus
actual FTE’s and personnel costs on a fiscal year basis

511

Manage Compensation &
Classification

Ability to integrate market data from multiple sources for modeling/comparison
purposes with current data

X

512

Manage Compensation &
Classification

Ability to link employee compensation data to market pricing analysis for comparative
purposes

X

513

Manage Compensation &
Classification

Ability to report on benchmarked classes and do market studies

514

Manage Compensation &
Classification

Ability to identify all employees that report to a particular supervisor for compensation
reporting

X

515

Manage Compensation &
Classification

Ability to provide online functionality and access to compensation data for forecasting
analysis

X

516

Manage Compensation &
Classification

Ability to track compensation data (current and historical) for reporting and data analysis

517

Manage Compensation &
Classification

Ability to report on transfers, promotions, demotions, range revisions, separations, new
hires, and pay adjustments that have occurred within a user-defined period

518

Manage Compensation &
Classification

Ability to track length of time in job

519

Manage Compensation &
Classification

Ability to track, by agency, who implemented a range revision

520

Manage Compensation &
Classification

Ability to compare changes in classification ranges vs. what was paid to an employee

521

Manage Compensation &
Classification

Ability to view a history of classification changes

522

Manage Compensation &
Classification

Ability to produce equity charts based on years of experience, skills, performance,
education, length of service and state defined demographic groups

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

X
X
X
X

X

X
X
X
X
X
X
X
X
X
X
X
X
Budget

X

Available through SAP Business Warehouse

X

The State intends to implement a subset of SAP
financials needed in order to run payroll.

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

Available through SAP Business Warehouse

X

X
X
X
X
X
X

State of NC HR/Payroll Requirements

X
18 of 43

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

523

Manage Compensation &
Classification

Ability to track turnover and vacancy costs

524

Manage Compensation &
Classification

Ability to send spreadsheets of compensation changes to managers

525

Manage Compensation &
Classification

Ability to generate letters of notification of pay changes

526

Manage Compensation &
Classification

Ability to update salary plan summaries with data used in the system

527

Manage Compensation &
Classification

Ability to report on compensation changes

528

Manage Compensation &
Classification

529

Manage Compensation &
Classification

Ability to report on average percent of salary increase by state defined demographic
groups for a variety of compensation adjustments such as in-range adjustments,
reallocations, competency changes, etc.
Ability to provide managers access to planning data

530

Manage Compensation &
Classification

Ability to provide executive management with budget reporting capability by agency,
funding source, position, etc.

X

531

Manage Compensation &
Classification

Ability to create total compensation statements including salary, benefits, and leave
amounts

X

532

Maintain Benefits & Enrollment

533

Maintain Benefits & Enrollment

534

Maintain Benefits & Enrollment

535

Maintain Benefits & Enrollment

536

Maintain Benefits & Enrollment

537

Maintain Benefits & Enrollment

538

Maintain Benefits & Enrollment

539

Maintain Benefits & Enrollment

540

Maintain Benefits & Enrollment

541

Maintain Benefits & Enrollment

542

Maintain Benefits & Enrollment

543

Maintain Benefits & Enrollment

544

Maintain Benefits & Enrollment

545

Maintain Benefits & Enrollment

546

Maintain Benefits & Enrollment

547

Maintain Benefits & Enrollment

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

X
X
X

X

X

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

Available through SAP Business Warehouse and
SEM/BPS (Strategic Enterprise Management / Budget
Planning System)

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X
X
X

Ability to create a flexible hierarchy for benefit plan setup
X
Ability to administer multiple plans with multiple levels of coverage
X
Ability to support unlimited number of plans/programs
X
Ability to add self insured benefit plans
X
Ability to designate COBRA and retiree benefit plans
X
Ability to create custom benefit calculations for coverage amounts
X
Ability to define flexible spending plans
X
Ability to define 401(k)/457/529 plans
X
Ability to support unique enrollment dates for each benefit plan
X
Ability to define benefit eligibility rules for specific plans
X
Ability for employees to view their benefits via an employee portal
X
Ability to drive benefit elections based on job classes
X
Ability to access benefit policies online
X
Ability to link to a Health Risk Assessment vendor via an employee portal
X
Ability to automatically enroll employees in certain types of positions into certain benefit
plans

X

Ability to provide access to benefit plan options based on employee status
X
Ability to manually handle unique grandfathering rules

548

Maintain Benefits & Enrollment

549

Maintain Benefits & Enrollment

550

Maintain Benefits & Enrollment

Ability to allow participants to establish and modify benefits enrollment information
through the use of an employee portal

X

551

Maintain Benefits & Enrollment

Ability to capture Medicare and Coordination of Benefits information for health plan
enrollment

X

X
Ability to calculate contributory service with information from retirement systems
X

State of NC HR/Payroll Requirements

19 of 43

HR/Payroll Requirements

#

Functional Area

552

Maintain Benefits & Enrollment

553

Maintain Benefits & Enrollment

Functional Requirements

Included in base SAP
Business Suite License

X
X

555

Maintain Benefits & Enrollment

Ability to create a mandatory sequence of fields and/or flags to warn of incomplete or
inconsistent information

X

556

Maintain Benefits & Enrollment

Ability to default to certain benefits settings so that exception information only is being
manually keyed by Benefits personnel

X

Maintain Benefits & Enrollment

558

Maintain Benefits & Enrollment

559

Maintain Benefits & Enrollment

X
Ability to activate coverage for participant, spouse, and non-spouse dependents
Ability to maintain information on multiple dependents: relationship, name, gender, date
of birth

X

562

Maintain Benefits & Enrollment

Ability to track beneficiaries and allow employee self-service for named beneficiary
changes

X

563

Maintain Benefits & Enrollment

564

Maintain Benefits & Enrollment

567

Maintain Benefits & Enrollment

568

Maintain Benefits & Enrollment

569

Maintain Benefits & Enrollment

570

Maintain Benefits & Enrollment

571

Maintain Benefits & Enrollment

572

Maintain Benefits & Enrollment

573

Maintain Benefits & Enrollment

574

Maintain Benefits & Enrollment

575

Maintain Benefits & Enrollment

576

Maintain Benefits & Enrollment

577

Maintain Benefits & Enrollment

578

Maintain Benefits & Enrollment

579

Maintain Benefits & Enrollment

580

Maintain Benefits & Enrollment

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

Maintain Benefits & Enrollment

Maintain Benefits & Enrollment

X

Ability to establish and maintain participant information

561

566

Comments

X
Ability to generate an employee report confirming completion of the enrollment process
and summarizing benefits elected and optional benefits declined

Maintain Benefits & Enrollment

Maintain Benefits & Enrollment

Not supported

Ability to provide tracking and viewing open enrollment status on-line

560

565

Requires
customization to
meet
requirement

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X
Ability to restrict certain retroactive transactions

Maintain Benefits & Enrollment

557

Configurable
Requirement

Ability to store forms that employees can update online and print if necessary

Ability to provide participants information regarding enrollment options (e.g. cost of two
party vs. family coverage)

554

Included in additional
SAP License

X

Ability to track evidence of insurability (EOI)
X
Ability to terminate coverage for participant, spouse, and non-spouse dependents
X
Ability to transfer participants between plans
X
Ability to terminate participation based on life status change (I.e. no longer a student)
X
Ability to provide for family status changes (qualifying events) in employee database,
which immediately reflects resulting changes in benefits coverage or elections

X

Ability to allow for % or flat amount contribution changes for 401(k) plans
X
Ability for employee to update 401(k) plan contribution changes via an employee portal
X
Ability to link to provide a link to the 401(k) plan administrator via an employee portal
X
Ability to allow the option to take deductions pre or post tax
X
Ability to track fields for eligibility: new hire date, date of enrollment, agency, job, salary
X
Ability to indicate law enforcement certification for purposes of accruing retirement
benefits

X

Ability to offer paper copies of benefits options for non-internet using employees
X
Ability for system to prompt employees who sign up for certain policies (example cancer
policy, or certain amount of life insurance) that they may be required to provide
additional information to the benefits vendor (i.e. previous condition, evidence of
Ability to provide
insurability,
etc.) links to benefit providers websites for additional information

X

X

X
Ability to generate a benefit end date upon termination, based upon employee benefit
plan

X

Ability to track leave types that affect your benefits
X
Ability to create notifications that an employee has died
X
Ability to handle benefits plans differently for the same type of qualifying event

State of NC HR/Payroll Requirements

X

X
20 of 43

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

HR/Payroll Requirements

#

Functional Area

581

Maintain Benefits & Enrollment

582

Maintain Benefits & Enrollment

583

Maintain Benefits & Enrollment

584

Maintain Benefits & Enrollment

585

Maintain Benefits & Enrollment

586

Maintain Benefits & Enrollment

587

Maintain Benefits & Enrollment

588

Maintain Benefits & Enrollment

589

Maintain Benefits & Enrollment

590

Maintain Benefits & Enrollment

591

Maintain Benefits & Enrollment

592

Maintain Benefits & Enrollment

593

Maintain Benefits & Enrollment

594

Maintain Benefits & Enrollment

595

Maintain Benefits & Enrollment

596

Maintain Benefits & Enrollment

597

Maintain Benefits & Enrollment

598

Maintain Benefits & Enrollment

599

Maintain Benefits & Enrollment

600

Maintain Benefits & Enrollment

601

Maintain Benefits & Enrollment

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

Ability to prompt users to update dependents when there is a life change event
X
Ability to transfer between agencies and not affect Retirement, NC Flex, etc.
X
Ability to support web-based employee self-service functionality for changes in marital
status, dependents and benefits enrollment

X

Ability to view benefits summary online
X
Ability to define rates, calculations, and deduction rules for each benefit plan as well as
the need to change Employer rates for Health Insurance, Worker’s Compensation,
Unemployment Compensation, retirement and other policies
Ability to automatically calculate insurance premiums and pass to payroll for deductions

X
Payroll

Ability to calculate insurance premiums based on age or income brackets and pass to
payroll for deductions

Payroll

Ability to permit premiums to be updated collectively by changes to a table
X
Ability to track agency and employee costs for all benefits for reporting and analysis
purposes

Payroll

Ability to track employer portion of benefit liability
X
Ability to calculate levels of coverage based on employee age and business rules for
insurance benefits
Ability to receive the following data from the COBRA Administrator:
- COBRA Start Date
- Benefit plan being covered
Ability
eligibility information to benefit providers electronically - must be
- Leveltooftransmit
benefit coverage
HIPAA compliant

X
X
X

Ability to interface with benefits carriers and submit change-only data
X
Ability to track different benefit plans by agency including health, dental, life insurance,
etc.

X

X

Ability to link to a retirement "calculator"
X
Ability to produce annual employee benefit statements
X
Ability to repay outstanding loans against 401(k) balances by employee
X

X

Ability to track history of all past benefits and waiting periods
X
Ability track the percentage of use of available plans across agencies
X

X

Available through SAP Business Warehouse

X

X

The
Statethrough
acknowledges
that more
details will be
Available
SAP Business
Warehouse
needed during implementation to complete
configurations. Business process and rules will also
be defined.

Ability to report on the utilization of benefit plans by state defined demographic groups
Ability to deduct medical claim overpayments from an employee's pay

602

Maintain Benefits & Enrollment

603

Administer Benefits

604

Administer Benefits

Ability to create disability forms for administrators with pre-populated employee
information

605

Administer Benefits

Ability to calculate monthly and daily disability payment amounts based on salary and
longevity

606

Administer Benefits

607

Administer Benefits

Ability to support Disability related eligibility information including but not limited to:
- Date the individual became disabled
- Date of last day worked
Ability to report on the amount of disability paid out per employee at the beginning of
the 7th month

608

Administer Benefits

Ability to transfer repayment of disability funds from payroll back to the agency via
electronic transfer or general ledger transfer

609

Administer Benefits

Ability to monitor
- Lifetime maximum on the amount of disability time
- Per disability maximum

X

X

Ability to access retirement system information such as years of service
X

State of NC HR/Payroll Requirements

Adobe
X

X

X

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
The
State acknowledges that more details will be
be defined.
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X
X

X

X

X
21 of 43

The
Statethrough
acknowledges
that more details will be
Available
SAP Netweaver
needed during implementation to complete
configurations. Business process and rules will also
be defined.

HR/Payroll Requirements

#

Functional Area

610

Administer Benefits

611

Administer Benefits

612

Administer Benefits

613

Administer Benefits

614

Administer Benefits

Functional Requirements

Ability to track, per disability:
- Amount of leave time requested
- Description of injury
to box
support
the employee's
request to supplement disability payments with leave
-Ability
Check
for work
related injury
- Employee status

Ability to generate reports with information related to individuals on disability to facilitate
information sharing with the State's Retirement Systems

617

Manage Payroll

Manage Payroll

621

Manage Payroll

622

Manage Payroll

623

Manage Payroll

624

Manage Payroll

625

Manage Payroll

626

Manage Payroll

627

Manage Payroll

628

Manage Payroll

629

Manage Payroll

630

Manage Payroll

631

Manage Payroll

632

Manage Payroll

633

Manage Payroll

Comments

X

Adobe / MS Word
X

Administer Benefits

620

Not supported

Ability to access disability continuation forms via the employee portal

616

Manage Payroll

Requires
customization to
meet
requirement

X

Administer Benefits

619

Configurable
Requirement

X

Ability to generate a customized letter explaining the employee's specific benefit
obligations while they are out on disability

615

Manage Payroll

Included in additional
SAP License

Ability to capture the type of disability claim, such as original, reinstatement, or extension

Ability to create a reminder to send forms for longer term disability to employees that
have been on short term disability for a period of time

618

Included in base SAP
Business Suite License

X
X

X

Ability for distributed entry and edit of payroll and personnel data
Payroll
Ability to pay temporary employees via the payroll system
Payroll
Ability to pay student workers via the payroll system
Payroll
Ability to integrate active employee status changes with the state retirement system
Payroll
Ability to handle transfers between agencies without the need to terminate and rehire
them

Payroll

Ability to process multiple pay cycles
Payroll
Ability to pay bonus amounts based on information provided by HR
Payroll
Ability to charge bonuses back to the agency where the bonus was incurred
Payroll
Ability to import bonus amounts for payment
Payroll

X

Ability to group employees to give bonuses by position, job code, longevity
Payroll
Ability to calculate longevity bonus based on number of years of service
Payroll
Ability to generate bonus pay as a percentage of salary or as a flat rate
Payroll
Ability to collect W4 information
Payroll
Ability to collect state tax information
Payroll
Ability to process employee information based on information entered by Human
Resources

X

Ability to identify and track employees working out of state
X
Ability to identify National Guard members
X
Ability to integrate data from the National Guard system to create employee records

634

Manage Payroll

635

Manage Payroll

Ability to be able to identify when an employee is working for multiple agencies (dual
employment)

X

636

Manage Payroll

Ability to automatically add, delete, and change National Guard member records based
on information received from the National Guard system

X

637

Manage Payroll

638

Manage Payroll

X

Ability to identify law enforcement personnel for Retirement
X
Ability to track contract number, effective date and end date for contractors under a
Personal Services Contract

State of NC HR/Payroll Requirements

X
22 of 43

X

Available through SAP Netweaver

X

Available through SAP Netweaver

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

639

Manage Payroll

Ability to categorize RIF employees as inactive so benefits can still be paid through the
system

X

640

Manage Payroll

Ability to mass update the retirement code indicator based on changes in employee
status

X

641

Manage Payroll

642

Manage Payroll

643

Manage Payroll

644

Manage Payroll

645

Manage Payroll

646

Manage Payroll

647

Manage Payroll

648

Manage Payroll

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

X

Ability to update budget codes
X
Ability to future date deductions
X
Ability to enter and update benefit deduction information
X
Ability to interface benefit deduction information with NCFlex
X

X

Ability to track benefits by group number
X
Ability to deduct money for savings bonds
Payroll
Ability to allow direct deposit into multiple accounts per employee, including both
checking and savings accounts and splits between banks

Payroll

Ability to split direct deposit payments by percentages or pay types to multiple accounts
Payroll

649

Manage Payroll

Ability to support web-based employee self-service functionality for changes to direct
deposit information

650

Manage Payroll

Ability to support web-based employee self-service functionality for changes to tax
withholdings

651

Manage Payroll

Ability to notify employee when an incorrect benefit election was selected (such as 2
dental policies)

652

Manage Payroll

Ability to support web-based employee self-service functionality for savings bond
requests

653

Manage Payroll

654

Manage Payroll

Ability to route tax withholding changes to payroll for approval if change meets specific
requirements (claiming exempt or 11 dependents)

655

Manage Payroll

Ability to set dollar limits for garnishments to automatically cancel the withholding if the
indebtedness if met

Payroll

656

Manage Payroll

Ability to handle multiple types of garnishments such as child support, tax payments,
state collection of employee overpayments, and IRS collections

Payroll

657

Manage Payroll

658

Manage Payroll

659

Manage Payroll

Payroll
Payroll

X

Percentages are in standard package; pay types will
require further discussion during implementation.

X
Payroll

X

Ability to support web-based employee self-service functionality for address changes
X
X

X

Available through SAP Workflow

Ability to process multiple garnishments for one employee
Payroll
Ability to create a garnishment deduction with a percentage or a fixed dollar amount
Payroll
Ability to track garnishment information in payroll system (vendor, garnishment number)
Payroll
Ability to report on employees who will not make the minimum amount to be garnished

660

Manage Payroll

661

Manage Payroll

662

Manage Payroll

663

Manage Payroll

Ability to allow coding for special pay situations such as on-call pay, shift differential, call
back pay, extended duty straight time, dual employment pay, etc, based on hours
entered on employee time sheet or permanently assigned data maintained in the
Ability to allow for multiple pay rates to be in effect for an employee during a given
system
period even on the same day

664

Manage Payroll

Ability to mass update employee pay rates based on increases in minimum wage or
other adjustments

665

Manage Payroll

666

Manage Payroll

667

Manage Payroll

Payroll
Ability to process loans to employees through the State Employee Credit Union
Payroll

X

Payroll
Payroll
Payroll

X

Ability to support adjustments to regular pay
Payroll
Ability to determine wages subject to retirement by wage or pay types
Payroll
Ability to calculate foreign national treaty benefit limits

State of NC HR/Payroll Requirements

Payroll
23 of 43

X

The State intends to leverage its existing license with
Winstar (an SAP 3rd party partner) to populate the tax
tables and treaty information in SAP and to support
processing of 1042s within SAP

HR/Payroll Requirements

#

Functional Area

668

Manage Payroll

669

Manage Payroll

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Payroll
Ability to generate short term disability pay

Manage Payroll

Ability to make disability payments to employees who have returned but are still owed
disability

Payroll

672

Manage Payroll

Ability to pay actual time worked and disability payments in the same pay cycle for
employees who are returning to work part-time

Payroll

673

Manage Payroll

Ability to pay a law enforcement allowance to retired employees until age 62 or until
they gain state employment

Payroll

674

Manage Payroll

Ability to calculate and pay COLA's and PSA's based on work state if employee works
outside of North Carolina

Payroll

675

Manage Payroll

Ability to process specific expenses (clothing, travel, moving, telephone) for W-2
reporting purposes

Payroll

676

Manage Payroll

Ability to receive a pay file from the National Guard to process exact payments with
specific tax withholding amounts

Payroll

677

Manage Payroll

Ability to split agency liability for benefits for employee that transfers mid-month, based
on effective date of transfer

Payroll

678

Manage Payroll

Ability to create audit reports that indicate what changes were made, including user and
date of change

Payroll

679

Manage Payroll

680

Manage Payroll

Manage Payroll

683

Manage Payroll

Comments

Payroll

671

682

Not supported

Ability to process severance payments

Manage Payroll

Manage Payroll

Requires
customization to
meet
requirement

Ability to identify and pay state employees working in another state (i.e. tax collectors)

670

681

Configurable
Requirement

Payroll
X

X

Available through SAP Netweaver

Ability to notify payroll when a position becomes vacant or is about to become vacant
X

Available through SAP Workflow

X

The
Statethrough
acknowledges
that more details will be
Available
SAP Workflow
needed during implementation to complete
configurations. Business process and rules will also
The
State acknowledges that more details will be
be defined.
needed during implementation to complete
configurations. Business process and rules will also
be defined.

Ability to notify payroll when a position is filled
Ability to report on employees authorized for dual employment
Ability to notify parent agency and secondary agency of employees who are eligible for
dual employment

X

X

X

X

X

X

Ability to create an indicator for professors who have not turned in grades
Ability to report on employees who have exceeded a set or contracted number of hours

684

Manage Payroll

685

Manage Payroll

686

Manage Payroll

687

Manage Payroll

688

Manage Payroll

Ability to report on employees being paid by another funding source outside their
assigned agency

689

Manage Payroll

Ability to report on employees transferring in and out of an agency during a userdefined period

X

690

Manage Payroll

Ability to report on changes in FLSA status (Exempt vs. Non-Exempt) during the pay
period

X

691

Manage Payroll

X
Ability to report on excessive or overdrawn leave
X
Ability to generate list of employees who will be not be paid (zero dollar check) and the
reason for non-payment

Payroll

Ability to generate list of terminations that occurred during current pay period
X
Payroll

Ability to create balancing reports - time entered, pay totals, etc.
Payroll

692

Manage Payroll

Ability to flag an employee that has an outstanding salary overpayment. Flag should
include contact information for agency responsible for overpayment

693

Manage Payroll

Ability to generate an audit report indicating when an employee receiving a Law
Allowance has reached the age of 62, flagging them to terminate the pay

Payroll

694

Manage Payroll

Ability to set security so that no changes are made to a time sheet once pay period has
been closed for time reporting purposes

Payroll

695

Manage Payroll

696

Manage Payroll

Payroll

X
X

Ability to interface with the time collection system
Payroll
Ability to track time back to different projects and grants

State of NC HR/Payroll Requirements

Payroll
24 of 43

The State recognizes that this is a first step in a much
larger process.

HR/Payroll Requirements

#

Functional Area

697

Manage Payroll

698

Manage Payroll

699

Manage Payroll

700

Manage Payroll

701

Manage Payroll

702

Manage Payroll

703

Manage Payroll

704

Manage Payroll

705

Manage Payroll

706

Manage Payroll

707

Manage Payroll

708

Manage Payroll

709

Manage Payroll

710

Manage Payroll

711

Manage Payroll

712

Manage Payroll

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

X
Ability to record time in 6 minute increments
X
Ability to record time in 10 minute increments
X
Ability to record time in 15 minute increments
X
Ability to collect time through different methods - paper, time clock, swipe card, online,
IVR

X

Ability to handle special pay cycles for bonuses
Payroll
Ability to pay longevity bonus as one time bonus or in monthly increments
Payroll
Ability to prorate bonuses based on user defined parameters
Payroll
Ability to prorate a longevity payment upon termination
Payroll
Ability to apply manual arrears payments and update benefit deduction year-to-date
amounts

Payroll
Ability to control frequency and timing of deductions and to specify number of pay
periods for a particular deduction to be withheld

Payroll

Ability to create deductions with limits
Payroll
Ability to deduct arrears directly from employee pay
Payroll
Ability to prioritize benefit deductions
Payroll
Ability to define benefit arrears priority

715

Manage Payroll

716

Manage Payroll

Ability to process 401(k)/457 deductions for lump-sum supplemental "catch-up"
amounts as a flat dollar or percent for employees over 50 years of age

Payroll

717

Manage Payroll

Ability to automatically stop 401(k)/457 deductions for regular and supplemental
amounts for employees over 50 years of age

Payroll

720

Manage Payroll

721

Manage Payroll

722

Manage Payroll

723

Manage Payroll

724

Manage Payroll

725

Manage Payroll

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

Payroll

Ability to calculate payroll deduction amounts for benefits based on user-defined criteria

Manage Payroll

Manage Payroll

Comments

Payroll

714

719

Not supported

Ability to record time in 5 minute increments

Manage Payroll

Manage Payroll

Requires
customization to
meet
requirement

Ability to track time back to different equipment

713

718

Configurable
Requirement

Payroll
Ability to prioritize deductions that must be cancelled
Payroll
Ability to stop 401(k)/457 deductions for any reason
Payroll

X

Ability to process 401(k)/457 deductions as fixed amounts or a percentage of salary
Payroll
Ability to process one-time deductions
Payroll
Ability to process pre-tax and post-tax benefit deductions
Payroll
Ability to refund insurance premiums to employees
Payroll
Ability to refund overpaid deductions, including both pre- and post-tax deductions by
check or direct deposit

Payroll

Ability to skip deductions if an employee's net pay will be zero
Payroll
Ability to stop 401(k)/457 deductions while an employee has a 401(k)/457 hardship loan
Payroll
Ability to support retroactive deduction processing

State of NC HR/Payroll Requirements

Payroll
25 of 43

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

HR/Payroll Requirements

#

Functional Area

726

Manage Payroll

727

Manage Payroll

728

Manage Payroll

729

Manage Payroll

730

Manage Payroll

731

Manage Payroll

732

Manage Payroll

733

Manage Payroll

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Payroll
Ability to report on employee garnishments to make sure employee has not been
garnished more than is allowed

Payroll

Ability to calculate net disposable income for garnishments
Payroll
Ability to interface to WinStar software to address foreign national issues
Payroll
Ability to provide edits to ensure that all time sheet entry is completed and all required
approvals have been received before payroll calculations are performed

Payroll

Ability to reduce salary for employees who take more leave than they have accrued
Payroll
Ability to calculate and update leave accrual based on hours worked
X
Ability to deduct leave for employees after leave for that period has been accrued

Manage Payroll

736

Manage Payroll

Ability to adjust 401(k)/457 deductions if a manual check is issued or pay check is
cancelled

Payroll

737

Manage Payroll

Ability to support manual adjustments to earnings, taxes, and deductions. System
should automatically update related fields based on the changes made

Payroll

738

Manage Payroll

Ability to reinstate employee and automatically calculate and process back-pay with
correct tax withholdings

Payroll

Manage Payroll

741

Manage Payroll

742

Manage Payroll

743

Manage Payroll

744

Manage Payroll

745

Manage Payroll

746

Manage Payroll

747

Manage Payroll

Comments

Payroll

735

740

Not supported

Ability to process wage garnishments with limits tracking capabilities

Manage Payroll

Manage Payroll

Requires
customization to
meet
requirement

Ability to add in garnishment administrative fee (garnishment dependent)

734

739

Configurable
Requirement

X
Ability to deduct leave from available balance based on time sheet input
X

Ability to automatically calculate pay adjustments based on effective date of adjustment
Payroll
Ability to handle multiple pay rates for on-call time
Payroll
Ability to automatically determine proper on-call rate based on classification
Payroll
Ability to recalculate pay based on revised service dates and longevity pay
Payroll
Ability to calculate earnings based on an alternate pay rate
Payroll
Ability to calculate extended duty pay (additional straight time) for exempt employees,
based on regular hourly rate in salary

Payroll

Ability to calculate faculty pay changes. For example, change from 9 months
work/salary paid over 12 months to 12 months work/salary paid over 12 months and
vice versa
Ability to calculate gross pay for hourly employees based on total hours worked and
paid leave taken

Payroll
Payroll

Ability to calculate net pay
Payroll
Ability to calculate overtime pay based on longevity

748

Manage Payroll

749

Manage Payroll

Ability to calculate overtime pay based on the number of hours worked or other userdefined overtime rules during a designated overtime period

750

Manage Payroll

Ability to calculate premium even though the employee's schedule does not match the
standard pay calendar

Payroll

751

Manage Payroll

Ability to calculate retroactive pay and process retroactive payment in the next payroll
period

Payroll

752

Manage Payroll

753

Manage Payroll

754

Manage Payroll

Payroll
X

Ability to calculate varying rates of holiday premium pay
Payroll
Ability to generate a report of retroactive payroll actions
Payroll
Ability to pay holidays worked if substitute holiday not taken within a year

State of NC HR/Payroll Requirements

Payroll
26 of 43

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

HR/Payroll Requirements

#

Functional Area

755

Manage Payroll

756

Manage Payroll

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Payroll

Manage Payroll

Ability to process vacation pay and bonus leave upon termination as a separate check
either with or without a 401(k)/457 deduction

Payroll

759

Manage Payroll

Ability to prorate pay based on transaction date for new hires and terminations when
the transaction occurs within a pay period

Payroll

760

Manage Payroll

Ability to provide automatic regular pay and exception time reporting for salaried
employees

Payroll

761

Manage Payroll

762

Manage Payroll

Manage Payroll

765

Manage Payroll

766

Manage Payroll

767

Manage Payroll

768

Manage Payroll

769

Manage Payroll

770

Manage Payroll

Payroll

Ability to track when an employee works on a holiday for pay calculation
Payroll
Ability to update salary changes for dual employees
Payroll
Ability to support multiple shift premium rates
Payroll
Ability to calculate pay to varying number of decimal places
Payroll
Ability to pay premium time in 10 minute increments
Payroll
Ability to pay premium time in 15 minute increments
Payroll
Ability to split salary between different cost centers, grants and projects
Ability to pay and distribute funds from two agencies/cost centers if an employee
transfers in the middle of a pay period

Payroll

Grants / FI

Payroll

Grants / FI

Ability to calculate and apply raises retroactively
Payroll
Ability to gross up pay amounts
Payroll
Ability to generate back pay awards

771

Manage Payroll

772

Manage Payroll

773

Manage Payroll

774

Manage Payroll

775

Manage Payroll

Ability to spread payments over a 12 month period for employees who work for 9
months (teachers), 10 months and 11 months (agriculture employees)

Payroll

776

Manage Payroll

Ability to pay employees who work 9, 10, or 11 months out of the year without having to
remove them from the payroll system

Payroll

777

Manage Payroll

778

Manage Payroll

779

Manage Payroll

780

Manage Payroll

781

Manage Payroll

782

Manage Payroll

783

Manage Payroll

Comments

Ability to process retroactive increases on an individual or defined group basis

758

764

Not supported

Payroll
Ability to process overtime paid at time-and-a-half or other user-defined rates or
formulas based on the employee profile

Manage Payroll

Manage Payroll

Requires
customization to
meet
requirement

Ability to process multiple earnings types

757

763

Configurable
Requirement

Payroll
Ability to adjust pay downward and recalculate the taxes appropriately
Payroll
Ability to handle payments that are exempt from state taxes
Payroll
Ability to process summer school payments in addition to regular pay
Payroll

Ability to handle different tax rates for different types of pay
Payroll
Ability to record a manual payroll check overriding system computations
Payroll
Ability to override automated calculations with appropriate security and audit trails in
place

Payroll

Ability to add imputed income to employee pay without showing it as cost to the agency
Payroll
Ability to balance control totals at the agency level or lower levels as defined by the
business units

Payroll

Ability to perform payment modeling to determine changes on net pay
Payroll
Ability to generate a warning if an employee's salary is not allocated 100%

State of NC HR/Payroll Requirements

Payroll
27 of 43

Splits are standard, tracking the costs may require
Grants functionality; The State intends to implement a
subset of SAP financials needed in order to run
Splits
are
standard,
tracking
costs may Grants
require at
payroll;
The
State will
not be the
implementing
Grants
functionality; The State intends to implement a
this time.
subset of SAP financials needed in order to run
payroll; The State will not be implementing Grants at
this time.

HR/Payroll Requirements

#

Functional Area

784

Manage Payroll

785

Manage Payroll

786

Manage Payroll

787

Manage Payroll

788

Manage Payroll

789

Manage Payroll

790

Manage Payroll

791

Manage Payroll

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Payroll
Ability to report agency's full cost of payroll including benefits and tax liabilities
Payroll
Ability to publish payroll calendars with processing and cut-off dates
Payroll
Ability to set payroll calendar for future quarters
Payroll
Ability to set up multiple pay schedules
Payroll
Ability to calculate differential amount if pay is owed for military leave
Payroll
Ability to pay differential amount if military leave pay is less than normal salary
Payroll
Ability to include special pays within a direct deposit regardless of the amount of the
special pay within the defined business rules

Manage Payroll

794

Manage Payroll

795

Manage Payroll

Ability to process a lump sum leave payout at time of termination both in the final check,
or as a separate check

Payroll

796

Manage Payroll

Ability to process lump sum termination pay less monies owed to the State as an
addition to the employee’s final regular paycheck or as a special payment

Payroll

Manage Payroll

799

Manage Payroll

Payroll

Ability use spreadsheets to automatically generate special pay amounts
Payroll
Ability to issue pay to selected employees outside of normal payroll processing cycle
Payroll

Ability to process out-of-cycle pay
Payroll
Ability to process separate taxation of special pays as needed
Payroll
Ability to record military time as leave without pay if military pay is greater than normal
salary

Payroll

Ability to accommodate special taxing options for certain types of pay (e.g. bonus pay)

800

Manage Payroll

801

Manage Payroll

Ability to begin tax deductions once treaty benefits (limits to wages that are exempt
from taxes) are maximized

Payroll

802

Manage Payroll

Ability to link work county to position so that it automatically changes when an employee
changes positions with the ability to manually override the work county

Payroll

803

Manage Payroll

Ability to manage unemployment insurance requirements for employees working in
other states

Payroll

804

Manage Payroll

805

Manage Payroll

806

Manage Payroll

807

Manage Payroll

808

Manage Payroll

809

Manage Payroll

810

Manage Payroll

811

Manage Payroll

812

Manage Payroll

Comments

Payroll

793

798

Not supported

Ability to have read-only access to employee records while payroll is processing

Manage Payroll

Manage Payroll

Requires
customization to
meet
requirement

Ability to generate an exception report when the net pay will not cover deductions

792

797

Configurable
Requirement

Payroll

Ability to perform imputed income calculations (I.e. group term life)
Payroll
Ability to support imputed income
Payroll
Ability to support State and Federal taxes
Payroll
Ability to withhold another state's taxes for employees working in other states
Payroll
Ability to handle employee payment tracking for missed benefit premiums
Payroll
Ability to handle invoicing and payment processing of insurance payments
Payroll
Ability to provide reconciliation between premium payments and deductions for payroll
Payroll
Ability to track benefit payments when employee is on leave without pay
Payroll
Ability to accept multiple user-defined labor expense distribution and reporting levels
(e.g., fund, department, job class code, job assignment, project/grant code, equipment
etc.)

State of NC HR/Payroll Requirements

Payroll
28 of 43

X

Cutoff dates may need report configuration.

HR/Payroll Requirements

#

Functional Area

813

Manage Payroll

814

Manage Payroll

815

Manage Payroll

816

Manage Payroll

817

Manage Payroll

818

Manage Payroll

819

Manage Payroll

820

Manage Payroll

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Payroll
Ability to pay via direct deposit or live check
Payroll
Ability for an authorized user to reissue checks
Payroll
Ability to display salary division/funding code on pay stub
Payroll
Ability to provide leave information on check stub or direct deposit slip
Payroll
Ability to print messages on check stub or direct deposit slip
Payroll
Ability to email employee pay advices
Payroll
Ability to reprint employee W-2s

Manage Payroll

823

Manage Payroll

Ability to provide a user-defined multiple coding and sorting methodology for check
distribution

Payroll

824

Manage Payroll

Ability to provide appropriate and easily understood descriptions and accumulators on
payroll checks and deposit advices for earnings, taxes, benefits, and deductions

Payroll

825

Manage Payroll

Ability to interface with the Accounts Payable system to produce payments to
garnishors and benefits vendors

Payroll

826

Manage Payroll

Ability to charge a fixed percentage per benefit type as they are accrued (vacation, sick
leave, workers compensation, health, etc.) back to the employee's current project

Payroll

827

Manage Payroll

828

Manage Payroll

829

Manage Payroll

830

Manage Payroll

831

Manage Payroll

832

Manage Payroll

833

Manage Payroll

834

Manage Payroll

835

Manage Payroll

836

Manage Payroll

Manage Payroll

839

Manage Payroll

840

Manage Payroll

841

Manage Payroll

Comments

X

822

838

Not supported

Ability to split benefit liability by funding source

Manage Payroll

Manage Payroll

Requires
customization to
meet
requirement

Ability to allow for the establishment of multiple funding sources for one position

821

837

Configurable
Requirement

Payroll

X

Ability to show wage detail on pay stub
Payroll

Ability to interface to the State's retirement system
Payroll

X

Available through SAP Netweaver; more information
and discussion will be needed to create the interface.

Payroll

X

Available through SAP Netweaver; more information
and discussion will be needed to create the interface.

Ability to interface with the State's financial systems to update general ledger postings
Ability to receive payment file (check, ACH) from banks for bank reconciliation purposes
Payroll
Ability to produce ACH file to support direct deposit
Payroll
Ability to automatically produce replacement checks with automatic updates to pay
fields or other related data elements

Payroll

Ability to generate manual checks
Payroll
Ability to perform automatic reversals in order to void checks and back them out of the
system. System should automatically update all appropriate and related fields based
on the reversal
Ability to produce multiple checks per employee per pay cycle

Payroll/ Financials
Payroll

Ability to support manual checks and voids with automatic calculation and posting
functionality

Payroll

Ability to deactivate direct deposit accounts
Payroll
Ability to temporarily deactivate direct deposit accounts and produce one time checks
Payroll
Ability to support remote check printing
Payroll
Ability to automatically remove employee from direct deposit and generate check
Payroll
Ability to stop a direct deposit and or check by date.
X
Ability to print checks and direct deposit remittance slips by separate payroll units and
batches

State of NC HR/Payroll Requirements

Payroll
29 of 43

The State intends to implement a subset of SAP
financials needed in order to run payroll and complete
check reversals.

HR/Payroll Requirements

#

Functional Area

842

Manage Payroll

843

Manage Payroll

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Ability to process approximately 30,000 checks per month
Payroll
Ability to void a check
Payroll
Ability to report on total payroll cost for specific position

844

Manage Payroll

845

Manage Payroll

Ability to report on total payroll cost by divisions, cost centers or other user-defined
criteria

Payroll

846

Manage Payroll

Ability to report on employees in positions by funding source, project, agency, grant and
other user-defined criteria

Payroll

847

Manage Payroll

Ability to provide detailed deduction reports for all taxes and deductions (quarterly, year
to date, by payroll, and other user-defined periods)

Payroll

848

Manage Payroll

Ability to provide detailed reports on all hours and earnings (quarterly, year to date, by
payroll, and other user-defined periods)

Payroll

849

Manage Payroll

Ability to allow regeneration of payroll reports using appropriate parameters such as
pay period or beginning/ending dates

Payroll

850

Manage Payroll

851

Manage Payroll

852

Manage Payroll

853

Manage Payroll

854

Manage Payroll

855

Manage Payroll

856

Manage Payroll

857

Manage Payroll

858

Manage Payroll

859

Manage Payroll

860

Manage Payroll

861

Manage Payroll

862

Manage Payroll

863

Manage Payroll

864

Manage Payroll

865

Manage Payroll

866

Manage Payroll

867

Manage Payroll

868

Manage Payroll

869

Manage Payroll

870

Manage Payroll

Configurable
Requirement

Payroll

Ability to generate payroll registers
Payroll
Ability to archive payroll registers
Payroll
Ability to generate leave reports
Payroll
Ability to generate Quarterly Unemployment Report for the State including employee's
wage amount

Payroll

Ability to produce cash requisition reports
Payroll
Ability to provide a complete audit log of all payroll additions, changes and deletions,
including records of who made the changes

Payroll

Ability to support reconciliation reporting of Payroll to benefits vendors
Payroll
Ability to support reconciliation reporting for Retirement to Payroll
Payroll
Ability to supply relevant Unemployment Compensation data to the State
Payroll
Ability to generate a report showing inactive employees for that pay cycle
Payroll
Ability to report on discrepancies between forecasted benefit deductions and actual
deduction amounts processed

Payroll

Ability to calculate employer portion of FICA for total salary cost by agency
Payroll
Ability to report on benefit liability split by funding source
Payroll
Ability to produce reports to support quarterly tax filings
Payroll
Ability to produce reports to make tax payments
Payroll
Ability to clear year-end accumulators such as wages and taxes
Payroll
Ability to clear selected deductions at year-end, calendar year-end, or any user-defined
period

Payroll

Ability to produce W2s
Payroll
Ability to perform W2-C processing
Payroll
Ability to perform year-end corrections/adjustments by individual employee or groups of
employees

Payroll

Ability to produce file for SSN verification

State of NC HR/Payroll Requirements

Payroll
30 of 43

X

Requires
customization to
meet
requirement

Not supported

Comments

HR/Payroll Requirements

#

Functional Area

871

Manage Payroll

872

Manage Payroll

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

X
Ability for an employee to view W4 withholding information via an employee portal

Manage Payroll

Ability for an employee to view and print current and previous pay stubs via an
employee portal

875

Manage Payroll

Ability for an employee to view benefit enrollment elections and their corresponding
deduction amounts via an employee portal

X
Payroll
X

Ability for an employee to view detail on multiple pay stubs via an employee portal

876

Manage Payroll

877

Manage Payroll

Ability for an employee to view wage and deduction details on their pay stubs via an
employee portal

Payroll

878

Manage Payroll

Ability for an employee to view and print current and previous W2's via an employee
portal

Payroll

879

Manage Payroll

880

Manage Payroll

881

Manage Payroll

882

Manage Payroll

883

Manage Payroll

X

Payroll

Ability to query historical payroll data
Payroll
Ability to add or delete allowable deductions at the organization level
Payroll
Ability to add or delete allowable budget controls for units at the organization level
X
Ability to produce reporting for ensure appropriate checks and balances for payroll per
payroll run and per end of period run

885

Manage Payroll

886

Manage Payroll

887

Manage Payroll

888

Manage Payroll

889

Manage Payroll

890

Manage Payroll

891

Manage Payroll

892

Manage Payroll

893

Manage Payroll

894

Ability to track safety equipment requirements, training requirements, certification(s)
Monitor Employee Health & Safety required, occupational medicine requirements, etc. by position and employee

895

Ability to track and report employees due for medical exams and other occupational
Monitor Employee Health & Safety health services

896

Monitor Employee Health & Safety

Monitor Employee Health & Safety

The ability to request a previous W-2 reprint will need
to be configured.

X
Ability to allow the printing of payroll register for an individual employee for a user
defined period (current year-to-date, prior year, etc…)

Manage Payroll

899

X

Ability to allow on-line inquiry for time sheet information

884

Monitor Employee Health & Safety

Comments

Payroll / BSI

874

898

Not supported

Ability for an employee to view leave balances and used leave via an employee portal

Manage Payroll

Monitor Employee Health & Safety

Requires
customization to
meet
requirement

Ability to support multiple tax tables and update them each year

873

897

Configurable
Requirement

Payroll

Ability to produce regular audit reporting to ensure integrity of the system
X
Ability to escheat outdated checks
Ability to produce reports for the NC Department of Revenue listing employees paid
The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

Payroll
Ability to generate required notices to employees prior to escheating outdated checks
Payroll/ Financials
Ability to maintain a master Bank table for validation against the Federal Reserve
system

Payroll

Ability to produce ACH prenote file to support direct deposit
Payroll
Ability to receive paid check file from State Treasurer daily for reconciliation
Ability to generate check issuance file of positive pay for State Treasurer
Payroll
Ability to track reason code for changes in direct deposit initiated by payroll
Payroll
X
Environmental Health &
Safety

Ability to provide online visibility of safety guidelines

Environmental Health &
Safety

Ability to capture the cost of Health and Safety Training

Environmental Health &
Safety

Ability to track a reduction in workers compensation claims costs back to training

Environmental Health &
Safety

Ability to pre-populate forms and documents with standard employee information

Environmental Health &
Safety

State of NC HR/Payroll Requirements

31 of 43

X

HR/Payroll Requirements

#

Functional Area

Functional Requirements

900

Monitor Employee Health & Safety

901

Ability to track occupational illness, injury and accident history and associate to worker’s
Monitor Employee Health & Safety compensation

Included in base SAP
Business Suite License

Ability for supervisor to complete the form through a portal passed on by workflow

Included in additional
SAP License

Ability to provide a fatality indicator (check box) that will trigger a system notification to
Monitor Employee Health & Safety appropriate individuals

Environmental Health &
Safety

Ability to support the collection of incident information including, but not limited to:
Monitor Employee Health & Safety - Type of incident (assault, accident, vehicle involved)
- Result of incident (injury/illness or no injury/illness)
Ability
support
the
collection of information on witnesses of incidents that may include
- Date to
and
Time of
incident
Monitor Employee Health & Safety employees and non-employees. Contact information for witnesses

Environmental Health &
Safety

Environmental Health &
Safety

908

Ability to support the collection of injury information including, but not limited to:
Monitor Employee Health & Safety - Multiple claim numbers
- Physician record for treatment
Ability
to display
flag ifparts
an employee has a documented disability
- Standard
list ofabody
Monitor Employee Health & Safety
- Last date worked
- Return to work
Ability to tie an incident back to a safety audit
Monitor Employee Health & Safety

909

Ability to generate a flag reminding a supervisor to complete a claim form when they put
Monitor Employee Health & Safety someone out on a certain type of leave

907

Environmental Health &
Safety

X

X

Monitor Employee Health & Safety

911

Ability to support the capture of employee claim costs. For example, track charges
Monitor Employee Health & Safety related to injury claims, including medical treatments and multiple claim-incurred costs

912

Monitor Employee Health & Safety

Environmental Health &
Safety
Environmental Health &
Safety
Environmental Health &
Safety

Ability to track number of lost and restricted work days and the associated costs

Environmental Health &
Safety / Payroll

Ability to support tracking information on claims including, but not limited to:
Monitor Employee Health & Safety - Claim number
- Claim allowance
Ability
to support reporting
on costs
associated
with claims
including employee, direct,
- Approval/disapproval
decisions
regarding
the injury
or illness
Monitor Employee Health & Safety and indirect costs

Environmental Health &
Safety

Environmental Health &
Safety

919

Ability to support multiple interfaces between the State and the claims managers to
Monitor Employee Health & Safety facilitate a cross match of employee payment information. This will assist in the
identification of duplicate payments to the employee
Ability to support the collection of injury pay eligibility information including, but not
Monitor Employee Health & Safety limited to:
- Multiple waiting periods
Ability
supportinformation
the capturing
of multiple
physicians and contact information on who
- Injurytospecific
(captured
in Injury/incident)
Monitor Employee Health & Safety treated the employee. This requires the ability to distinguish between the employee's
physician and the physicians the State uses to provide an independent review
Ability to support approvals and the dates of the approval. If a claim is denied, then
Monitor Employee Health & Safety capture the reason for the denial from a standard list of values. Ability to identify the
level of appeal and the decisions made if claim denial is challenged
Ability to apply Standard Industrial Classification codes at a more discreet level (agency
Monitor Employee Health & Safety level or type of work) to job codes

920

Monitor Employee Health & Safety

921

Ability to report on safety incidents and Workers' Compensation claims by race, sex,
Monitor Employee Health & Safety grade and other user defined information

922

Monitor Employee Health & Safety

913
914
915
916
917
918

923
924
925
926

Environmental Health &
Safety / Payroll

Environmental Health &
Safety / Payroll
Environmental Health &
Safety
Environmental Health &
Safety
Environmental Health &
Safety

Ability to track industry and agency codes against claims

Environmental Health &
Safety
Environmental Health &
Safety / Payroll

Ability to send data to multiple third party administrators with no duplicate entry

Environmental Health &
Safety

X

Ability to manage a claim through a different agency. The employee may be paid by
Monitor Employee Health & Safety one agency, but performs work for another agency. The second agency may be
responsible for the claim
Ability for a supervisor to access claim activity (secure and private view only)
Monitor Employee Health & Safety

Environmental Health &
Safety

X

The system shall support the collection of Rehabilitation Plan information including but
Monitor Employee Health & Safety not limited to:
- Restrictions to work duties
Ability
to of
track
costs, medical visits, diagnosis, medical notes, prescriptions, and referrals
- Length
restrictions
Monitor Employee Health & Safety
- Indicator for type of rehab (e.g., - job search, goal of job search)

Environmental Health &
Safety

927

Monitor Employee Health & Safety

928

Monitor Employee Health & Safety

Environmental Health &
Safety

Environmental Health &
Safety

Ability to generate a notification if the employee is scheduled to be out beyond 21 days

Environmental Health &
Safety

Ability to track when a supervisor has contacted the employee

Environmental Health &
Safety

State of NC HR/Payroll Requirements

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

Environmental Health &
Safety

Ability to scan supporting documents

910

Comments

Environmental Health &
Safety

903

906

Not supported

Environmental Health &
Safety

Ability to support the creation of a unique incident/accident identification number

Monitor Employee Health & Safety

905

Requires
customization to
meet
requirement

Environmental Health &
Safety

902

904

Configurable
Requirement

32 of 43

X

The
Statethrough
acknowledges
that more details will be
Available
SAP Netweaver
needed during implementation to complete
configurations. Business process and rules will also
be defined.

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Environmental Health &
Safety

X

929

Ability to track whether a return to work has been offered and the employee's response
Monitor Employee Health & Safety to the offer

930

Monitor Employee Health & Safety

931

Monitor Employee Health & Safety

932

Ability to send an automatic notification to payroll when an employee has returned to
Monitor Employee Health & Safety work

Environmental Health &
Safety
Environmental Health &
Safety

934

Ability to report on worker injuries and accidents by multiple variables such as name,
Monitor Employee Health & Safety job classification, date of accident, location, nature of injury, body part affected,
contributing factors, agency, state defined demographic groups
Ability to automatically produce the OSHA 300 Log and 300A
Monitor Employee Health & Safety

935

Ability to track and report medical and lost time costs for worker injuries based on user
Monitor Employee Health & Safety defined parameters

Environmental Health &
Safety / Payroll

933

936

Monitor Employee Health & Safety

937

Monitor Employee Health & Safety

938

Monitor Employee Health & Safety

Ability to track when an employee has been released for work

Environmental Health &
Safety

Ability to flag salary continuation that the supervisor has the ability to turn on and off

Environmental Health &
Safety / Payroll

Requires
customization to
meet
requirement

Not supported

Comments

X

Environmental Health &
Safety

Ability to allow compliance with regulatory reporting format and requirements

Environmental Health &
Safety

Ability to generate an average weekly wage report

Environmental Health &
Safety / Payroll

Ability to generate a report of payroll hours for Bureau of Labor Statistics reporting

Environmental Health &
Safety / Payroll

Ability to report on lost work days and incidence rates due to injury and illness

Environmental Health &
Safety
Environmental Health &
Safety / Time
Management / Payroll

939

Monitor Employee Health & Safety

940

Monitor Employee Health & Safety

941

Monitor Employee Health & Safety

942

Ability to allow visibility to outside health agencies but limit access (security down to
Monitor Employee Health & Safety field level)

Environmental Health &
Safety

943

Ability to restrict medical data information to certain individuals to comply with HIPAA
Monitor Employee Health & Safety privacy and security requirements

Environmental Health &
Safety

944

Manage Employee Relations

Ability for a supervisor to see which employees are out on leave (possibly through MSS)
Ability to automate Workers Compensation quarterly reporting

X

Absence tracking will need to be added as part of the
Incident process.

Environmental Health &
Safety

Ability to provide online access to policies with index and search capabilities
Added 10/24/2005
Ability to display frequently asked question about policies on a portal

945

Manage Employee Relations

946

Manage Employee Relations

Ability to track policies and procedures, and to track their changes over time to be
displayed via an employee portal

Added 10/24/2005

947

Manage Employee Relations

Ability to store examples and interpretations of these policies and procedures to be
dsiplayed via an employee portal

Added 10/24/2005

948

Manage Employee Relations

949

Manage Employee Relations

Ability to track disciplinary action identified by type of discipline, and provide for
monitoring of disciplinary action

Added 10/24/2005

950

Manage Employee Relations

Ability to track an unlimited number of disciplinary actions for each employee record
(e.g., letter of reprimand)

Added 10/24/2005

951

Manage Employee Relations

952

Manage Employee Relations

Ability to provide users with a standard list of types of discipline to facilitate data entry
(e.g., suspension, removal)

Added 10/24/2005

953

Manage Employee Relations

Ability to track multiple offenses, with dates, by agency, with appropriate security
restrictions

Added 10/24/2005

954

Manage Employee Relations

955

Manage Employee Relations

956

Manage Employee Relations

957

Manage Employee Relations

Added 10/24/2005

Ability to produce a reminder of the need for written notification at various milestones
Added 10/24/2005

Ability to track discipline history for each employee
Added 10/24/2005

Ability to provide a free form comment field attached to disciplinary action
Added 10/24/2005
Ability to create automatic notifications of disciplinary actions
Added 10/24/2005
Ability to create an automatic notification of demotion or dismissal
Added 10/24/2005
Ability to track FMLA leave used by an employee - may relate to a disciplinary issue

State of NC HR/Payroll Requirements

Added 10/24/2005
33 of 43

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

958

Manage Employee Relations

Ability to show history of other complaints, cases, and dispute resolutions for a specific
employee

Added 10/24/2005

959

Manage Employee Relations

Ability to show history of complaints, cases, and dispute resolutions against a specific
supervisor

Added 10/24/2005

960

Manage Employee Relations

Ability to report disciplinary actions by agency, supervisor, demographics, job
classification

Added 10/24/2005

961

Manage Employee Relations

Ability to prohibit a Legislative Increase if an employee has a disciplinary action with a
final written warning status

Added 10/24/2005

962

Manage Employee Relations

963

Manage Employee Relations

964

Manage Employee Relations

965

Manage Employee Relations

966

Manage Employee Relations

967

Manage Employee Relations

968

Manage Employee Relations

969

Manage Employee Relations

970

Manage Employee Relations

Ability to maintain disciplinary action detail after issue is resolved
Added 10/24/2005
Ability to maintain history of a warning, but restict view of warning by date
Added 10/24/2005
Ability to track state defined demographic data for discrimination and ADA cases
Added 10/24/2005
Ability to notify manager of case status at each milestone
Added 10/24/2005
Ability to maintain appropriate data to support EEO tracking and compliance
Added 10/24/2005
Ability to define State demographics by specific groups: white males, white females,
black males, black females, hispanic males, hispanic females, asian males, asian
females, american indian males, american indian females, and disability status
Ability to transmit EEO data to reporting agencies in multiple formats

Added 10/24/2005
Added 10/24/2005

Ability to produce the EEO 4 reports
Added 10/24/2005
Ability to create workforce reports by EEOC and Standard Occupational Category,
specific demographic group, department and job classification

Added 10/24/2005

971

Manage Employee Relations

972

Manage Employee Relations

Ability to utilize EEO data, and state defined demographics, such as workforce
demographics, including historic workforce data, the Standard Occupational Categories,
the Federal Occupational Categories, and the US Census Data
Ability to track training requests, attendee's, and denials by state defined demographic
groups and occupational category

973

Manage Employee Relations

Ability to update EEO reporting requirements and categories as mandated by the
Federal Government

Added 10/24/2005

974

Manage Employee Relations

Ability to update calculations used in EEO reports as variables (such as demographic
information) change

Added 10/24/2005

975

Manage Employee Relations

Ability to merge and calculate state census data with state employee demographic
information for EEO analysis

Added 10/24/2005

976

Manage Employee Relations

977

Manage Employee Relations

978

Manage Employee Relations

979

Manage Employee Relations

980

Manage Employee Relations

981

Manage Employee Relations

Added 10/24/2005
Added 10/24/2005

Ability to model demographic breakdown of an organization after a proposed RIF
Added 10/24/2005
Ability to provide statistics on utilization of employee assistance program
Added 10/24/2005
Ability to provide program overview information
Added 10/24/2005
Ability to have grievances, disciplinary actions, harassment complaints and
discrimination complaints established and maintained for each employee record
including location and date
Ability to provide a complete history for an employee including:
- Date that the grievance complaint was filed
- Nature of the complaint
Ability
to track
numbers and kinds of actions that are taken by race,
- Actions
takenby
bysupervisor
the Agencythe
involved
sex,
age,
and job of
classification
- Final
resolution
the issue

Added 10/24/2005
Added 10/24/2005
Added 10/24/2005

Ability to track and notify when follow-up action (callback, written notification, etc.) is
required concerning a complaint that has been filed

982

Manage Employee Relations

983

Manage Employee Relations

984

Manage Employee Relations

Ability to track externally filed employee complaints/litigation (i.e. EEOC, Department of
Labor, courts system) against the State by Type, Outcome, Amount of Judgment, and
Elapsed time to resolve issue
Ability to support the entry and monitoring of appeals associated with an employee
grievance

985

Manage Employee Relations

Ability to maintain an unlimited number of appeals for each employee record and status
codes, effective dates, and comments associated

986

Manage Employee Relations

Added 10/24/2005
Added 10/24/2005
Added 10/24/2005
Added 10/24/2005

Ability to track history of complaint by employee and supervisor

State of NC HR/Payroll Requirements

Added 10/24/2005
34 of 43

HR/Payroll Requirements

#

Functional Area

987

Manage Employee Relations

988

Manage Employee Relations

989

Manage Employee Relations

990

Manage Employee Relations

991

Manage Employee Relations

992

Manage Employee Relations

993

Manage Employee Relations

994

Manage Employee Relations

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

Ability to track actions of various boards, courts, and forums
Added 10/24/2005
Ability to track different case numbers
Added 10/24/2005
Ability to track the named parties to the complaint
Added 10/24/2005
Ability to track the status of the complaint
Added 10/24/2005
Ability to support the capturing of information on multiple appeals
Added 10/24/2005
Ability to track grievance disposition and disposition date
Added 10/24/2005
Ability to allow for maintenance and status tracking of multiple levels of grievance and
arbitration including issue, remedy and resolution

Added 10/24/2005

Ability to support multiple grievance topic codes
Added 10/24/2005

995

Manage Employee Relations

Ability to allow for the recording of Arbitrator assignments (e.g., Administrative Law
Judge, Investigator)

996

Manage Employee Relations

Ability to allow, within the grievance record, cost information - internal, external and
administrative

Added 10/24/2005

997

Manage Employee Relations

Ability to track total cost of grievances: attorney fees, lump sum awards, front pay, back
pay, and other costs

Added 10/24/2005

998

Manage Employee Relations

Ability to record names of labor relations officer (advocator), State (employer), and
union individuals assigned to the grievance

Added 10/24/2005

999

Manage Employee Relations

Ability to track multiple arbitration methods (e.g., Non-Traditional Arbitration, and
Expedited)

Added 10/24/2005

1000 Manage Employee Relations
1001 Manage Employee Relations
1002 Manage Employee Relations
1003 Manage Employee Relations
1004 Manage Employee Relations
1005 Manage Employee Relations
1006 Manage Employee Relations
1007 Manage Employee Relations
1008 Manage Employee Relations
1009 Manage Employee Relations
1010 Manage Employee Relations
1011 Manage Employee Relations

Ability to provide a report to track grievances by agency or organizational assignment
Added 10/24/2005
Ability to report grievances by state defined demographic data
Added 10/24/2005
Ability to support appeal tracking including advocates, court and supreme court
decisions, lawyers, judges, and other individuals

Added 10/24/2005
Ability to provide a link to performance reviews
Added 10/24/2005
Ability to flag performance reviews that are being appealed due to a grievance
Added 10/24/2005
Ability to provide online training for managers to resolve issues
Added 10/24/2005
Ability to provide online quick reference guide ("cheat sheet") for process that a
manager should follow - specific to each agency

Added 10/24/2005

Ability to track basic complaints before it gets to the grievance level
Added 10/24/2005
Ability to track real-time data on grievance status
X
Ability to provide controlled visibility of grievance information by people in employee's
chain of command

X

X

X

X

Ability to notify employee's manager when grievance moves to next step
Ability to track performance review complaints and appeals for both SPA and EPA
employees

1013 Manage Employee Relations

Ability to flag performance appraisal if employee has a certain number of disciplinary
actions or warnings

1015 Manage Employee Relations

Added 10/24/2005

Ability to automatically generate a unique grievance number

1012 Manage Employee Relations

1014 Manage Employee Relations

Added 10/24/2005

X
X

Ability to track grievances related to performance review ratings
X
Ability to allow for automated tracking of employee performance evaluation reviews

State of NC HR/Payroll Requirements

X
35 of 43

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

1016 Manage Employee Relations

Ability to establish and maintain an unlimited number of performance evaluations for
each employee record as well as the dates that future performance ratings will occur

X

1017 Manage Employee Relations

Ability to provide “tickler” function to notify supervisors of performance evaluations
coming due within a user-defined period of time

X

1018 Manage Employee Relations

X

1020 Manage Employee Relations

Ability to generate appropriate forms of performance review for manager and employee
signatures

X

1021 Manage Employee Relations

Ability to support the capture of an evaluation date that reflects the effective date of the
employee's step increase

X

1022 Manage Employee Relations

Ability to support the documentation of performance information outside of the annual
process

X

1023 Manage Employee Relations

Ability to notify employee (through Employee Self-Service portal) of performance review
dates

X

1026 Manage Employee Relations
1027 Manage Employee Relations
1028 Manage Employee Relations
1029 Manage Employee Relations
1030 Manage Employee Relations
1031 Manage Employee Relations
1032 Manage Employee Relations
1033 Manage Employee Relations
1034 Manage Employee Relations
1035 Manage Employee Separation
1036 Manage Employee Separation
1037 Manage Employee Separation
1038 Manage Employee Separation
1039 Manage Employee Separation
1040 Manage Employee Separation
1041 Manage Employee Separation
1042 Manage Employee Separation

Requires
customization to
meet
requirement

Not supported

Comments

X
Ability to allow managers and supervisors to view their employees’ performance review
history

1025 Manage Employee Relations

Configurable
Requirement

Ability to maintain history of performance reviews

1019 Manage Employee Relations

1024 Manage Employee Relations

Included in additional
SAP License

Ability to notify supervisor of missed performance reviews
X
Ability to provide a report to HR staff of supervisors who have consistently missed
conducting their employee performance reviews

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

Ability to notify HR that the employee’s performance has been deemed insufficient
X
Ability to support varying performance evaluation schedules - some agencies are
yearly, some are twice yearly

X

Ability to view job description and competencies by position
X
Ability to report on supervisor's history of performance ratings given
X
Ability to link employment review dates to succession plan
X

X

Ability to report on which performance reviews are complete and which are still pending
X
Ability to track distribution of performance ratings by demographic information, job
classification, agency, business units, etc.

X

Available through SAP Business Warehouse

Ability to retrieve employee personnel, performance, and compensation information
X
Ability to provide Americans with Disabilities Act (ADA) analysis and reports
X

Available through SAP Business Warehouse

Ability to provide a list of dropdown reason codes for termination
X
Ability to track voluntary vs. involuntary separations
X
Ability to provide for the creation of user-defined employee checklist for separation
Ability to process multiple personnel actions for a given employee in a single pay period
(in effective date order) and should reject invalid action combinations (e.g., promotion
effective after a termination)
Ability to route termination notice to stop payroll and benefits including termination date
and time owed either to the employee or back to the State

X

X

X

X

X

Ability to terminate employees who are retiring
X
Ability to create necessary retirement forms with pre-populated employee information
Adobe
Ability to future date termination dates
X

1043 Manage Employee Separation

Ability to generate a termination workflow item that can be triggered through Manager
Self Service

X

1044 Manage Employee Separation

Ability to generate a termination workflow item that contains information such as leave
balances to forward to payroll

X

State of NC HR/Payroll Requirements

X

36 of 43

HR/Payroll Requirements

#

Functional Area

Functional Requirements

Included in base SAP
Business Suite License

1045 Manage Employee Separation

Ability to trigger notifications to other departments (property, IT, security, benefits) when
an employee is terminating

X

1046 Manage Employee Separation

Ability to create a letter for the employee that includes employee specific information
upon receipt of the separation notice

X

1047 Manage Employee Separation
1048 Manage Employee Separation
1049 Manage Employee Separation
1050 Manage Employee Separation
1051 Manage Employee Separation
1052 Manage Employee Separation
1053 Manage Employee Separation
1054 Manage Employee Separation

Included in additional
SAP License

X
Ability to track the last date the leave balance was updated for auditing leave payout
amounts

X

Ability to flag that an employee was separated due to a RIF
X
Ability to track the recovery of State property assigned to terminated employees
X
Ability to create standard exit interview questionnaire
Ability to capture and maintain exit interview information obtained from terminating
employees

X

X

X

X

Ability to capture exit interview information through Employee Self Service
Adobe

X

Adobe

X

Ability for a manager to view exit interview history through a manager's portal

Payroll

Ability to process lump sum termination pay for eligible leave balances less monies
owed to the State as an addition to the employee’s final regular paycheck

Payroll

1057 Manage Employee Separation

Ability to support an option to automatically pay accrued vacation earnings and unused
bonus leave upon termination of employment

Payroll

1061 Collect Time & Attendance
1062 Collect Time & Attendance

Ability to access terminated employee data
X
Ability to calculate and monitor employee turnover rates by job classification, location,
organization, work schedule, state defined demographic data and other user-defined
criteria
Ability to support an interface to the State Retirements system

Ability to validate time data as it is entered into the system to check for errors (i.e. 40
hours entered into a single day)

1068 Collect Time & Attendance
1069 Collect Time & Attendance
1070 Collect Time & Attendance
1071 Collect Time & Attendance
1072 Collect Time & Attendance
1073 Collect Time & Attendance

X

Available through SAP Netweaver

X
X

1065 Collect Time & Attendance

1067 Collect Time & Attendance

Available through SAP Business Warehouse

Ability to access leave balance information on-line

1064 Collect Time & Attendance

1066 Collect Time & Attendance

X
X

Ability for the employee or designated time administrator to record time to multiple cost
centers

Ability to handle non-standard hours (e.g., shifts, on call, call back, holiday work,
overtime, comp time, weekend work, special hours for nursing staff, special hours for
custody officers, etc.)
Ability to interface with 3rd party time collection systems such as Internet, telephone
systems (IVR), proximity card scanners, etc.

1063 Collect Time & Attendance

Comments

X

1056 Manage Employee Separation

1060 Manage Employee Separation

Not supported

Ability to calculate a severance amount based on salary, age and years of service

Ability to allow for partial period payment to separated employees who do not work the
entire pay period

1059 Manage Employee Separation

Requires
customization to
meet
requirement

Available through SAP Workflow

1055 Manage Employee Separation

1058 Manage Employee Separation

Configurable
Requirement

X
X
X

Ability to document the shift an employee is assigned
X
Ability to track time spent on administrative leave such as jury duty, community service,
etc.

X

Ability to interface with assisted technology devices and software (ADA requirement)
X

X

Ability to capture time by work location
X
Ability to capture time at multiple work locations for the same employee
X
Ability to allow employees to record their time as actually worked to proper projects,
grants, programs, organizations and funds

X

X

Ability to have a standard interface format for future time collection systems
X
Ability to allow administrators to access real time leave balances for their employees

State of NC HR/Payroll Requirements

X
37 of 43

The State intends to implement a subset of SAP
financials needed in order to run payroll; The State
understands that decisions on creating interface files
for validation since Grants will not be implemented at
this time will be needed.

HR/Payroll Requirements

#

Functional Area

1074 Collect Time & Attendance
1075 Collect Time & Attendance
1076 Collect Time & Attendance
1077 Collect Time & Attendance
1078 Collect Time & Attendance
1079 Collect Time & Attendance

Functional Requirements

Included in base SAP
Business Suite License

X
X

X

X

X

Ability to correct time charged to project codes
Ability to automatically update Controlling transactions when changes are made to time
entries after the processing period has closed

X
X

X

1082 Collect Time & Attendance

Ability for User Division Managers and their HR Coordinators to easily utilize a set of
Tools to query and download selected data

X

1083 Collect Time & Attendance

Ability to restrict access to time reporting function to authorized users only (i.e.,
employee, supervisor, timekeeper)

X

Ability to store and access time data for 6 years after employee separates
X
Ability to convert historical data from current agency-specific systems
X

1086 Collect Time & Attendance

Ability to allow the establishment of limits with each leave type for the number of hours
that can be carried from one year to the next

X

1087 Collect Time & Attendance

Ability to fully integrate time collection with a leave tracking system (annual, sick, comp,
official, holiday, etc) if necessary

X

1088 Collect Time & Attendance

Ability to provide an all-inclusive leave accounting system that tracks leave used, leave
accrued, leave balances, and leave paid (if applicable)

X

1089 Collect Time & Attendance

Ability to automatically allocate an employee's time, by percentage, to multiple different
cost centers

X

1090 Collect Time & Attendance

Ability to provide controls that ensure maximum amount of available leave hours are
not exceeded

X

1091 Collect Time & Attendance

Ability to performs all leave calculations (including year-end accrual calculations) in
accordance with federal and State law for all leave types

X

Ability to track the following Leave types: Annual Vacation Leave, Sick Leave,
Administrative Leave, Training Leave, Dependent Sick Leave, Court and Jury Leave,
Education Leave, Military Leave, Disaster Service Volunteer Leave, Holiday Leave,
Ability to track
reasons
comments
Administrative
Leave
Maternity
Leave,
LeaveorWithout
Pay,for
FLSA
Compensatory
Time, State (FLSA-Exempt)
Compensatory Time, Catastrophic Leave, Disciplinary, Worker's Compensation, Shift,
FMLA, Bonus Leave, Holidays Owed, Family Illness, Adverse Weather, Voluntary
Ability
provideCommunity
leave of absence
FMLA
compliance
SharedtoLeave,
Serviceand
Leave,
Bonus
leave, Civil Leave, Injury Leave

1096 Collect Time & Attendance
1097 Collect Time & Attendance

Ability to process the initiation of and return from leave without pay (LWOP) including
start and end dates and reason

1098 Collect Time & Attendance
1099 Collect Time & Attendance
1100 Collect Time & Attendance
1101 Collect Time & Attendance
1102 Collect Time & Attendance

X

The State will need to determine the amount of
historical data that will be converted during
implementation. A decision has not been made at this
time on how much historical data will be converted.

X
X
X

Ability to support user-defined leave plans which allows accruals based on years of
service, job assignment, etc. and allow for authorized users to define parameters,
amounts, carry-overs, ceilings, etc.
Ability to automatically notify a supervisor when a direct report's FMLA or Leave Without
Pay event is about to end

1095 Collect Time & Attendance

The State intends to implement a subset of SAP
financials needed in order to run payroll; The State
understands that decisions on creating interface files
for validation since Grants will not be implemented at
this time will be needed.

Ability to recalculate leave balances and accruals based on revised service dates

X

1094 Collect Time & Attendance

Comments

Ability to collect time charged to work accomplished (functional areas)

Ability to extract data from the repository using non-proprietary, readily available generic
data extraction tools such as MS Access, MS Excel, etc.

1093 Collect Time & Attendance

Not supported

X

1081 Collect Time & Attendance

1092 Collect Time & Attendance

Requires
customization to
meet
requirement

Ability to collect time charged to equipment

Ability to automatically flag employees who exceed scheduled hours in a day/period
and require justification (free form comment) for approval

1085 Collect Time & Attendance

Configurable
Requirement

Ability to set time as positive or exception reporting

1080 Collect Time & Attendance

1084 Collect Time & Attendance

Included in additional
SAP License

X
X
X

Ability to allow for employees to request and record multiple leaves in a given year
X
Ability to query on leave time by employee and manager
X
Ability to enter and track time worked for various activities
X
Ability to support a system generated trigger after employee has ‘x’ number of days of
absence and inform the employee via a system generated standard letter that they may
be eligible for disability pay
Ability to support the employee's request to supplement disability payments with leave
according to a defined prioritization

State of NC HR/Payroll Requirements

X

X
Adobe
38 of 43

X

The State acknowledges that more details will be
needed during implementation to complete
configurations. Business process and rules will also
The
State acknowledges that more details will be
be defined.
needed during implementation to complete
configurations. Business process and rules will also
be defined.

HR/Payroll Requirements

#

Functional Area

1103 Collect Time & Attendance
1104 Collect Time & Attendance
1105 Collect Time & Attendance
1106 Collect Time & Attendance
1107 Collect Time & Attendance
1108 Collect Time & Attendance
1109 Collect Time & Attendance
1110 Collect Time & Attendance

Functional Requirements

Included in base SAP
Business Suite License

X
Ability to allocate bonus leave in special situations to a group of employees
X
Ability to set multiple schedules for leave accrual, including prorated plans for
employees working part time or taking time off

X

Ability to correct leaves use and balances as necessary
X
Ability to document time owed to the state due to adverse weather leave
X
Ability to stop time accrual when employee is on leave without pay
X
Ability to restrict adjustment of leave balances to authorized administrators while
creating and audit trail for changes

X

Ability to advance leave (and for certain agencies to not allow this feature)
X

1111 Collect Time & Attendance

X

1112 Collect Time & Attendance

Ability to set up rules for various types of leave, and ability to accommodate changes in
business rules

X

1114 Collect Time & Attendance
1115 Collect Time & Attendance
1116 Collect Time & Attendance
1117 Collect Time & Attendance
1118 Collect Time & Attendance

X
Ability to automatically generate leave entitlements at beginning of year, monthly
biweekly, etc. (leave for vacation, community service, etc.)

X

Ability to allocate certain amount of hours worked to generate compensatory time
X
X
Ability to maintain payout rules for certain leave types that expire
Payroll
Ability to dock pay for negative leave balances and set leave balance back to zero
X
X

1120 Collect Time & Attendance

Ability to track FMLA and Family Medical Illness Leave (NC state program) according to
eligibility requirements

X

1123 Collect Time & Attendance
1124 Collect Time & Attendance
1125 Collect Time & Attendance
1126 Collect Time & Attendance
1127 Collect Time & Attendance

X

Ability to store compensatory time balance and associated leave

1119 Collect Time & Attendance

1122 Collect Time & Attendance

X

Ability to set up different rules for tracking bonus leave

Ability to handle leave donations between two or more eligible employees for shared
leave program

1121 Collect Time & Attendance

Configurable
Requirement

Ability to deduct leave in increments against standard hours

Ability to make changes to time, adjust to different charge codes, move from comp time
to overtime, etc.

1113 Collect Time & Attendance

Included in additional
SAP License

Ability to set dates for when leave can be used, and when it expires
X
Ability to charge time to specific codes and extract that data to report pay that can be
reimbursed by local, state, and federal funds

Payroll

Ability to automatically roll over leave time at year end based on business rules
X
Ability to report all leave taken by an employee
X
Ability to forecast leave that will be accrued through a period of time
X
Ability to roll over vacation leave up to 240 hours and convert the remainder to sick
leave

X

X

Ability to reset community service leave balances at beginning of new year
X

1128 Collect Time & Attendance

Ability to roll over bonus leave up to a certain amount of hours based on current policy
and employee status

X

1129 Collect Time & Attendance

Ability to prorate leave accrual for employees less than full time and greater than 20
hours per week

X

1130 Collect Time & Attendance

Ability to maintain summary hour totals, by day, week, month, pay period, time sheet,
and other user defined requirements

X

1131 Collect Time & Attendance

Ability to allow employees and administrators to access past and current time reported.
Ability to allow administrators to change past time reported as necessary while
generating audit trails

State of NC HR/Payroll Requirements

X
39 of 43

Requires
customization to
meet
requirement

Not supported

Comments

HR/Payroll Requirements

#

Functional Area

1132 Collect Time & Attendance
1133 Collect Time & Attendance
1134 Collect Time & Attendance
1135 Collect Time & Attendance
1136 Collect Time & Attendance
1137 Collect Time & Attendance

Functional Requirements

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

Ability to report on time allocated towards projects
X
Ability to extract calendar and fiscal year-to-date non-compensated time (total liability
by type, funds, department, cost center, and other user defined break-downs)

X

X

Ability to report time and leave data by fiscal year and calendar year
X
Ability to report leave balances for each type of leave
X
Ability to report on employees with exception leave situations (e.g., negative leave
balance, did not report leave, etc.)

X

Ability to report on employees on leave without pay
X

1138 Collect Time & Attendance

Ability to map time and leave information to staffing patterns (to support requests to
legislature)

X

X

Available through SAP Business Warehouse

1139 Collect Time & Attendance

Ability to generate a compensated leave report (lists every employee, salary, total
liability, total by funds department, cost center, etc.)

X

X

Available through SAP Business Warehouse

1140 Collect Time & Attendance

Ability to compute the financial liability of accrued leave and pass to the State's financial
system

X

X

1141 Collect Time & Attendance

Ability to report leave balances to employees without computer access through printouts
X

1143 Collect Time & Attendance

Ability to change as necessary the work categories (e.g. regular time, overtime, shifts,
comp time, paid military leave, holiday premium, call back, on call, training, injury etc.)
for which time is allocated based on business rules
Ability to perform add, change, delete, and inquiry functions to the time transaction
information and the employee profile information

1144 Collect Time & Attendance

Ability to extract employee training time for certification and continuing education
reporting

X

1145 Collect Time & Attendance

Ability to provide detailed inquiry screens for current and past transactions, as well as
totals by time and leave types for each employee

X

1142 Collect Time & Attendance

1146 Collect Time & Attendance
1147 Collect Time & Attendance
1148 Collect Time & Attendance
1149 Collect Time & Attendance
1150 Collect Time & Attendance
1151 Collect Time & Attendance
1152 Collect Time & Attendance
1153 Collect Time & Attendance
1154 Collect Time & Attendance
1155 Collect Time & Attendance
1156 Collect Time & Attendance
1157 Collect Time & Attendance

X
X

Ability to document shared leave time both donated and received
X

X

X

X

X

X

Ability to update leave balances based on shared leave donated or received
Ability to verify that rules have been followed for shared leave
Ability for authorized employee or supervisor to revise time if employee reports time
worked and then takes an unexpected vacation day

X

Ability to allow for multiple approval levels for time entry
X
Ability for a supervisor to electronically approve the time sheet
X
Ability for the approver of the time sheet to view a list on-line of all employees approved
Ability for the approver of the time sheet to view a list on-line of all employees not yet
approved
Ability for a designated time administrator or supervisor to enter the time sheet for an
employee, or change a time sheet for an employee, subject to a user-defined approval
level
Ability to extract data from the HR system to match time data with information from the
financial system

X

X

Can be batched together in the CATS workflow and
would require little to no configuration.

X

X

Can be batched together in the CATS workflow and
would require little to no configuration.

X

Available through SAP Business Warehouse

X

Available through SAP Netweaver

X
X

Ability to allow text explanations to be provided for adjustments to time
X
Ability for managers to access employees' time information
X

1158 Collect Time & Attendance

Ability for a designated time administrator or supervisor to approve time sheets for an
employee or group of employees, subject to a user-defined approval level

X

1159 Collect Time & Attendance

Ability for each employee be able to enter their own time, with the potential for their
supervisor or time administrator also having the ability to complete their timesheet

X

1160 Collect Time & Attendance

Ability to import specifically-defined time and attendance data from other applications
via interfaces

X

State of NC HR/Payroll Requirements

40 of 43

HR/Payroll Requirements

#

Functional Area

1161 Collect Time & Attendance
1162 Collect Time & Attendance
1163 Collect Time & Attendance
1164 Collect Time & Attendance
1165 Collect Time & Attendance
1166 Collect Time & Attendance
1167 Collect Time & Attendance
1168 Collect Time & Attendance
1169 Collect Time & Attendance
1170 Collect Time & Attendance
1171 Collect Time & Attendance
1172 Collect Time & Attendance
1173 Collect Time & Attendance
1174 Collect Time & Attendance
1175 Collect Time & Attendance
1176 Collect Time & Attendance
Design and Maintain Org.
1177
Structure
1178 General Requirements
1179

Manage Compensation and
Classification

1180

Manage Compensation and
Classification

Manage Compensation and
1181
Classification
1182

Manage Compensation and
Classification

Manage Compensation and
1183
Classification
1184

Manage Compensation and
Classification

1185 Training and Development
1186 Training and Development
1187 Training and Development
1188 Training and Development

Functional Requirements

Ability to complete required timesheet changes after pay period closing through
documented adjustment
Ability to allow employees or designated time administrators to review (in real-time
during time sheet entry) all leave balances including, but not limited to, vacation, sick,
compensatory, and other leave
Ability to self-validate data at the point of entry to reduce adjustments by applying
business rules

Included in base SAP
Business Suite License

Included in additional
SAP License

Configurable
Requirement

Requires
customization to
meet
requirement

Not supported

Comments

X
X
X

Ability to display leave types (example sick leave, etc.)
X
Ability to accommodate shift premium allowances
X
Ability for employees to access the system to display and print data pertaining to their
personnel records and benefits as well as accrued payroll and benefits

X

Ability to maintain and recognize holiday calendar dates
X
Ability to enter holidays on other dates as needed to support 24/7 operations
X
Ability to send notification of exceptions of time and attendance data such as "No time
entered" before pay period cutoff
Ability to enter time with each of the methods listed below, entering regular work time
and leave time:
-by pay period
Ability
for supervisors to select the time entry method (i.e., by pay period, week, day,
-by week
time
in/time out) for each direct report or group of direct reports
-by day
-by time in/time out
Ability to create work schedules and assign them to employees

X
X
X
X

Ability to view an employee's work schedule through a manager's portal
X
Ability to complete a Leave Request Form / Overtime Request Form on-line
X
Ability to have the Leave Request Form / Overtime Request Form approved on-line
X
Ability to calculate overtime factoring in government regulations and the employees
prescribed standard work schedule and business rules around overtime calculations
during a period of time when other leave is taken
Ability to track multiple types of positions and work arrangements such as temporary,
part-time and personal services contractor.

X

X

X

The ability to meet most legally mandated ADA requirements.
Ability to analyze market information to identify a salary range minimum, salary range
maximum and three market rates (Contributing, Journey, and Advanced) within the pay
range.
In statewide standards, ability to store three competency level descriptions,
(Contributing, Journey, and Advanced) for each competency and for employees to be
evaluated against those competency levels with the employee evaluation being stored
Ability
for agencies
andcompetency.
universities to modify the statewide standard competency level
in the system
for each
descriptions to meet their specific needs, for these modifications to be stored, and for
employees to be evaluated against those competency levels with the employee
Ability
to record
overall
competency
level
(Contributing,
evaluation
beingan
stored
in the
system for
each
competencyJourney, or Advanced) for
each employee.
In one tool, the ability for managers to analyze the overall competency levels of all
employees who report to them, the distribution of competency ratings on all
competencies, and the appropriate market rate; and prepare recommendations for
Ability
develop career development plans for each employee including expectations
salary to
increases.
by competency along with support that will be provided to the employee to improve
competency level (training, mentoring, OJT, etc.).
Ability for certain groups of non-state employees and state employee who are not
identified as employee users to electronically enroll in courses offered.
Ability to link course offerings with competencies.

3rd party is needed (ex.
JAWS)

X

X

X

X

The State expects to customize the software to meet
this requirement.

X

The State expects to customize the software to meet
The
State acknowledges that more details will be
this requirement.
needed during implementation to complete
configurations. Business process and rules will also
be defined.

X

X

X

X
X

The ability to define course objectives, design courses, and create course content or
import course external course content.

elearning

The ability to create web-based tests and exercises.

In an e-learning environment, the ability of learners to answer questions about their
1189 Training and Development
current level of knowledge and skills so that their e-learning course can be structured
appropriately from a content standpoint and to match the learner’s preferred learning
style.
State of NC HR/Payroll Requirements

X

elearning
elearning

41 of 43

HR/Payroll Requirements

#

Functional Area

1190 Training and Development

Functional Requirements

Included in base SAP
Business Suite License

In an e-learning environment, the ability to measure increased knowledge and skills
through testing and refer the learner back to learning modules that match knowledge
and skill deficits.

State of NC HR/Payroll Requirements

42 of 43

Included in additional
SAP License

Configurable
Requirement

elearning

X

Requires
customization to
meet
requirement

Not supported

Comments

Abbreviations & Acronyms
ADA
CBT
CLE
COLA
EEO
EEOC
EPA
ESS
FMLA
HIPAA
IVR
KSA
MSS
OSHA
PSA
RIF
SIC
SPA
WBT

Americans with Disabilities Act
Computer Based Training
Continuing Legal Education
Cost of Living Adjustment
Equal Employment Opportunity
Equal Employment Opportunity Commission
Exempt from Personnel Act
Employee Self Service
Family and Medical Leave Act
Health Insurance Portability and Accountability Act
Interactive Voice Response
Knowledge, Skills and Abilities
Manager Self Service
Occupational Safety & Health Administration
Pay Supplement Allowance
Reduction In Force
Standard Industrial Classification
Subject to Personnel Act
Web Based Training

State of NC HR/Payroll Requirements
Page 43 of 43

Sponsor Documents

Or use your account on DocShare.tips

Hide

Forgot your password?

Or register your new account on DocShare.tips

Hide

Lost your password? Please enter your email address. You will receive a link to create a new password.

Back to log-in

Close