SAP Consolidation

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SAP Consolidation
Configuration
SAP R/3 ENTERPRISE 4.7
Published by Team of SAP Consultants at
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Configuration Guide for Consolidation
Table of Contents
1 Check Global System Settings 3
2 Define Versions 5
3 Define Currencies 7
4 Define Ledgers 10
5 Define Dimensions 12
6 Maintain Hierarchies 14
7 Maintain Consolidation Groups I ndividually 15
8 Define Consolidation Frequencies 19
9 Maintain Consolidation Units I ndividually 21
10 Define Consolidation Chart of Accounts 25
11 Manually Creating a Chart of Accounts 27
12 Assign Transaction Chart of Accounts to Cons Chart of Accounts 28
13 Assign Group Chart of Accounts to CO-Code COA 30
14 Maintain I tem Hierarchies for Consolidation Chart of Accounts 31
15 Maintain FS I tems I ndividually 33
16 Copy Hierarchies 35
17 Define Breakdown Categories 37
18 Specify Selected I tems for Posting 39
19 Data Monitor Define Task Group 41
20 Assign Task Group to Dimension 43
21 Define Financial Data Types 45
22 Assign Financial Data Types 47
23 Define Period Categories 49
24 Enable Data Entry for Consolidation Groups 51
25 Data Collection Define Task 53
26 Manual Posting Define Document Types 55
27 Manual Posting Define Tasks 57
28 Specify I tems to be Carried Forward 59
29 Define Task I tems to be Carried Forward 61
30 Define Task Group Consolidation Monitor 63
31 Assign Task Group to Dimension 65
32 Define Document Types 67
33 Define Tasks for Manual Posting 69
34 Define Methods for I nter Unit Elimination 72
35 Define Document Types for I nter Unit Elimination 74
36 Define Tasks for I nter Unit Elimination 76
37 Define Report Selection 78
38 Define Data Transfer 80
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39 Assign Consolidation Types to Dimensions 83
40 Evaluate the Master Data of Organizational Units 85
41 Copy FS Items from Accounts 87
42 Define Data Streams 89
43 Define Document Types for Real-time Updates 91
44 Retained Earnings: Define Task 94
45 Consolidation of I nvestment : Define Task 96
46 Determine System Utilization for C/I 97
47 Make Global Settings for I nvestment 98
48 Define Consolidation of I nvestments Methods 99
49 Define Document Type for I nvestment 102
50 Assign Doc Type to Task 104
51 Delete Transaction Data 105
52 C/I Method Assignment 106
53 Transfer from FI Accountings to Conc. Ledger 108
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1. Check Global System Settings
Menu path IMG>Enterprise Controlling>Consolidation>Check Global System
Settings
Transaction Code CXB3
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Configuration
Description
The following global System settings have been made:
• Alpha conversion of CG/CU and Alpha conversion of FS Items have
been activated.
• The length of the Value fields has been set to 17.
• Sub item category has been set as 1
• Status management has been activated.
• The open periods explicitly indicator has not been set. This permits
posting to any posting periods if required. If set, postings can only be
made to posting periods, which are open, which may not be feasible in
the case of Quarterly Consolidation at ABC Ltd.
Required Fields Alpha conversion of CG/CU, Alpha conversion of FS Items, Length of sub
item categories, Length of value fields, Status management activated
Configuration
Prerequisites
Review the number of sub item categories required, and the maximum
length of the value fields that may be required.
Configuration
Rationale
Global Specifications are settings that apply to the global functions used
in various areas of the Consolidation component. The settings made here
therefore apply throughout the system.
The following rationale has been followed in making Global settings:
• Activation of Alpha conversion of CG/CU and Alpha conversion of FS
Items alleviates the need to enter any leading zeroes each time an
entry is made for a Consolidation Group/ Consolidation Unit, and for
entry of Financial Statement Items.
• The length of the Value fields has been set to 17
• Not more than 9 sub item categories are envisaged. Hence the sub
item field has been set as 1 to optimise system resources.
• Status management has been activated to allow monitoring of Data
Entry and Consolidation tasks, and to provide a real time status of the
Consolidation functions for ABC Ltd as a whole as well as Unit wise.
• In the case of ABC Ltd, where consolidation is carried out Quarterly,
setting this indicator would require that posting periods be explicitly
Re-opened every quarter.
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2. Define Versions
Menu path IMG>Enterprise Controlling >Consolidation > Master Data > Define
Versions.
Transaction Code CXB1
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Configuration
Description
Two versions have been defined for ABC Ltd Consolidation Dimension Z1.
Version 100 has been defined for Actual Data and Version 200 has been
defined for Plan Data. These are the two basic versions required for
Consolidation activities.
Required Fields Version, Description
Configuration
Prerequisites
Define Consolidation Dimension, Consolidation Chart of accounts
Configuration
Rationale
Versions in the Consolidation component are used to:
o Simulate consolidation using different financial data, control
Parameters, and master data
o Perform consolidation using different categories of data, such as
Actual and plan data
For ABC Ltd, version 100 is the version to be used for Actual Data.
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3. Define Currencies
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Currencies >
Check Currencies
Transaction Code SPRO
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Configuration
Description
For ABC Ltd the predefined currency AUD, Australian Dollor has been
Defined.
This is the Currency in which ABC Ltd consolidation units report financial
data to Group headquarters, as well as the currency in which ABC Ltd
Consolidated financial statements are created.
Required Fields Currency, Description
Configuration
Prerequisites
None required
Configuration
Rationale
The following currencies must be defined:
o All the currencies in which consolidation units report financial
Data to group headquarters
o The currency in which consolidated financial statements are
Created
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4. Define Ledgers
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Currencies >
Define Ledgers
Transaction Code CXL1
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Configuration
Description
The Consolidation Ledger PI has been defined for ABC Ltd with currency
as AUD and Summary Table ECMCT: EC-CS Totals Table. The following
Additional settings have been made: Ledger posting allowed, Rollup
allowed, Write Line items, Store quantities from SD and MM applications.
The currencies stored in this ledger are, Transaction currency,
Consolidation Unit currency, and Ledger currency.
Additionally Ledger P2 was delivered with the system and has been
retained intact. Do not delete this ledger, which is to be used as a
reference template, for future requirements.
Required Fields Ledger name, Description, Summary Table, Application, Sub Application,
Ledger posting allowed, Rollup allowed, Write Line items, Store quantities
from SD and MM applications, Ledger Currency, Stored currencies
Configuration
Prerequisites
Define Currencies
Configuration
Rationale
At least one ledger has to be defined for Consolidation. This ledger is to be
used for storing changes in values and quantities due to business
transactions relevant for Consolidation. Rollups are not required from any
other application; hence this feature has not been activated. Instead, the
EC-CS functionality for Real-time update from other modules has been
used.
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5. Define Dimensions
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Organisational
Units > Define Dimensions
Transaction Code CX1J
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Configuration
Description
The Consolidation Dimension XY has been defined for ABC Ltd Company
Consolidation. A single hierarchy level by Company is applicable in the
case of ABC Ltd. Hence multiple hierarchy levels have not been activated.
The maximum length of the Consolidation unit has been maintained as 6
since SAP supports a length of up to 6 characters for the organisational
unit Company.
Required Fields Short and Medium Texts, Hierarchy information, Field Length
Configuration
Prerequisites
NA
Configuration
Rationale
A dimension defines the specific characteristic in-group reporting. Each
dimension has its own organizational units and control parameters.
On the other hand, all dimensions share the same consolidation charts of
Accounts and consolidation versions. At least one Dimension is required
for Company Consolidation.
The Field selection Consolidation Groups /Units screens control the fields
that appear at the time of maintenance of the Consolidation Groups /Units
individually. For ABC Ltd, the following screen selections are irrelevant and
have therefore been suppressed:
• Currency Translation – since Consolidation units has different
currencies i.e. AUD & NZD and group the same currency is AUD,
translation of currencies across consolidation groups or units is not
a requirement.
• Tax Rate- Tax rates are applicable for Deferred Tax Liability
calculation. Since ABC Ltd does not provide for future years tax
liability (deferred tax), this field has been suppressed.
6. Maintain Hierarchies
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Menu path IMG>Enterprise Controlling > Consolidation > Master data > Organisational
Units > Consolidation Groups > Maintain Hierarchies
Transaction Code CX1X
Configuration
Description
Two Consolidation Group hierarchies have been defined – ZA represents
ABC and ZB represents XYZ. Consolidation Groups and Consolidation
Units have been created and assigned to these hierarchies.
Required Fields NA
Configuration
Prerequisites
Create Dimension, Chart of accounts, Version
Configuration
Rationale
A Hierarchy represents an orderly web of consolidation units and groups.
A hierarchy features a top consolidation group to which all of the other
Consolidation groups and units are allocated.
The top Consolidation group has been maintained as ‘XY’. When
Consolidation is integrated with General Ledger accounting the
consolidation units and groups used must be duly integrated with the
company codes and companies used in the transactional applications.
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7. Maintain Consolidation Groups Individually
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Organisational
Units > Consolidation Groups > Maintain Consolidation Groups Individually
Transaction Code CX1Q
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Configuration
Description
The following Consolidation Groups have been maintained:
ZANZ Consolidation Group for ANZ
ZEUR Consolidation Group for Europe
ZAMR Consolidation Group for America
Required Fields Consolidation Group, Short/Medium texts, Consolidation frequency,
Country, Language, Ledger, Currency, Correspondence address, Financial
Data type, CG/CU Assignments
Configuration
Prerequisites
Create Consolidation Group
Configuration
Rationale
Individual maintenance is particularly useful if you want to access the
Master data of a consolidation group that you have already created. For
example, you might only want to go into the master data to change an
Indicator or entry in a field.
Individual Maintenance is also required when Consolidation Groups are
Added subsequently to a Consolidation hierarchy.
The following parameters have been maintained for the aforementioned
Groups:
Consolidation frequency: 5 – Monthly Quarterly statement
Country: AU Australia
Language: EN - English
Financial Data Type: 4 – All cons units Chart of Accounts C1
Currency: AUD – Australian Dollars
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8. Define Consolidation Frequencies
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Organisational
Units > Consolidation Groups > Define Consolidation Frequencies
Transaction Code CXB2
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Configuration
Description
The Consolidation Frequency for ABC Ltd has been defined as
5 – Monthly Consolidation.
Required Fields Consolidation frequency, Description, Period assignments
Configuration
Prerequisites
Define Dimension, Chart of Accounts, Version
Configuration
Rationale
A frequency for Consolidation has to be determined, e.g. Annually,
Monthly, Quarterly, Semi –Annually.
The intervals at which time consolidation will be run need to be specified
Descriptions and period intervals are to be maintained as required.
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9. Maintain Consolidation Units Individually
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Organisational
Units > Consolidation Units > Maintain Consolidation Units Individually
Transaction Code CX1M
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Configuration
Description
Consolidation Units have been defined and assignment of these units to
Consolidation groups has been made as defined in Companies Financial
Accounting. The following Consolidation units have been maintained:
CAUS: Confectionery Australia
CNZ: Confectionery New Zealand
CUK: Confectionery UK
CFR: Confectionery France
CUSA: Confectionery USA
The following settings have been made for individual consolidation units :
Country :
Language : EN - English
Local Currency : eg AU for Australia
Financial Data Type : 4 – All Cons Units ABC Ltd Chart of Accounts C1
Data Transfer Method : R –Real time Update from Financial Accounting
Type of Consolidation : 1 – Company Consolidation
Required Fields Consolidation unit, Short/Medium description, Correspondence, Country,
Language, Local Currency, Financial Data Type, Data Transfer Method,
Type of Consolidation, Company.
Configuration
Prerequisites
Define Dimension, Chart of Accounts, Define Consolidation units.
Configuration
Rationale
Consolidation units are the smallest element of the corporate group
structure on whose basis a complete consolidation can be
performed. Consolidation units must be assigned to Consolidation groups.
Relationships from business transactions occurring between consolidation
units in a consolidation group are eliminated during the consolidation
process.
Consolidation Units have been defined and assignment of these units to
Consolidation groups has been made.
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10. Define Consolidation Chart of Accounts
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Financial
Statement Items > User Defined Chart of Accounts > Define Consolidation
Chart of Accounts
Transaction Code CX10
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Configuration
Description
The Consolidation Chart of accounts C1 has been defined for ABC Ltd.
The
Length of the FS Items has been maintained as 10, and Appropriation of
RE in Income Statement has been selected.
Required Fields Consolidation Chart of accounts, Description, Output length of FS items,
Appropriation of RE in Income Statement
Configuration
Prerequisites
None required
Configuration
Rationale
A consolidation chart of accounts is a systematic classification of
Financial statement items. The length of FS items has been maintained
as 7 in keeping with the ABC Ltd G/L account length of 7 digits. The
Appropriation of RE in Income Statement has been selected since ABC Ltd
makes appropriations of Income in the Profit and Loss Appropriation
account, forming part of the Income Statement.
11. Manually creating a Chart of Accounts
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Menu path Consolidation>Integration: Preparation For Consolidation>Preparation in
Consolidation System>Manually creating a Chart of Accounts>Assign
Group Accounts to Group Chart of Accounts
Transaction Code OB13
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12. Assign Transaction Chart of Accounts to Cons Chart of
Accounts
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the ECCS System > Copying FS Items > Assign Transaction Chart of
Accounts to Consolidation Chart of Accounts
Transaction Code CXNF
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Configuration
Description
The transaction Chart of accounts ‘CSGP’ has been assigned to the
Consolidation chart of accounts C1
Required Fields Transaction chart of accounts, Consolidation Chart of accounts
Configuration
Prerequisites
Define Transaction chart of accounts, Consolidation Chart of accounts
Configuration Rationale The transactional chart of accounts is linked to the Consolidation Chart of
accounts, thereby establishing the link between G/L accounts in the
transactional applications and FS Items in Consolidation.
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13. Assign Group Chart of Accounts to CO-Code COA
Menu path Consolidation>Integration: Preparation For Consolidation>Preparation in
Consolidation System>Manually creating a Chart of Accounts>Assign
Group Accounts to Group Chart of Accounts
Transaction Code OB13
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14. Maintain Item Hierarchies for Consolidation Chart of Accounts
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Financial
Statement Items > User Defined Chart of Accounts > Maintain Item
Hierarchies for Consolidation Chart of Accounts
Transaction Code CX16
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Configuration
Description
An Item Hierarchy has been defined for Consolidation Chart of accounts Z1
with the following Hierarchy nodes:
• BS Balance Sheet
• PL Profit and Loss account
• APPR Appropriation Statement
• STAT Statistical Items
•
Required Fields NA
Configuration
Prerequisites
NA
Configuration
Rationale
The Hierarchy nodes BS (Balance Sheet ) and PL
(Profit and Loss account ) contain the Financial statement items relating to
Sources /Application of Funds and Income/Expenses respectively. The
node APPR (Appropriation Statement ) may be assigned items relating to
the P&L Appropriation statement. Purely Statistical items, if any, may be
assigned to the node STAT (Statistical Items )
Page 34 of 34
15. Maintain FS Items Individually
Menu path MG>Enterprise Controlling > Consolidation > Master data > Financial
Statement Items > User Defined Chart of Accounts > Maintain FS Items
Individually
Transaction Code CX14
Configuration
Description
Financial Statement Items have been defined as per the ABC Ltd Chart of
accounts, and assigned to the relevant hierarchy nodes in the
Consolidation Chart of Accounts C1. For each Financial Statement item,
the following parameters have been maintained wherever relevant:
• Financial Statement Item Type
• Debit/Credit sign indicator
• Where applied indicator
• Item category
• Breakdown category
• Short, Medium and Long Texts for the FS item
Required Fields Financial Statement item, Financial Statement Item Type, Debit/Credit sign
indicator, Where applied indicator, Item category, Breakdown category,
Short, Medium and Long Texts for the FS item
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Configuration
Prerequisites
Define Financial Statement Items, Maintain Consolidation Chart of
Accounts
Configuration
Rationale
Each G/L account in Chart of accounts ABC Ltd, must be mapped to the
Consolidation Chart of accounts C1. This is achieved by assigning each
item to the relevant Hierarchy node, e.g. Balance Sheet items would be
assigned to the Hierarchy node ‘BS’, and P&L items to the node ‘PL’.
For each FS item master data has to be maintained. This includes
Financial Statement item, Financial Statement Item Type, Debit/Credit sign
indicator, Where applied indicator, Item category, Breakdown category,
Short, Medium and Long Texts for the FS item
• Financial Statement item types include:
1. Value item
2. Totals item
3. Text item
• Debit/Credit sign indicators include:
+ Debit (increase)
- Credit (decrease)
• Where applied indicators include:
A Asset
B Liability/stockholders' equity
C Income statement
D Statistical
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16. Copy Hierarchies
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the ECCS System > Copying Organisational units > Copy Hierarchies
Transaction Code CX1X
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Configuration
Description
The consolidation Hierarchies ZA, and ZB have been created for ABC Ltd
Required Fields Hierarchy, hierarchy description
Configuration
Prerequisites
Define dimension, version, chart of accounts, consolidation groups,
consolidation units
Configuration Rationale All the consolidation units and groups must be contained in an orderly web,
which is known as a hierarchy.
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17. Define Breakdown Categories
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Financial
Statement Items > Account assignment information > Define breakdown
categories
Transaction Code CX1I4
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Configuration
Description
The following Breakdown categories have been defined for ABC Ltd :
EQTY- For equity related items
INCO – For inter-company items which will be used for Inter-unit
Elimination
ASST – For all fixed asset related items – acquisition and accumulated
depreciation
GEN – For all other items to be broken down by transaction currency
5 STAT - For statistical items
Required Fields Breakdown Category, Description, Specify Partner units
Configuration
Prerequisites
Define Consolidation Chart of accounts
Configuration
Rationale
Additional account assignments are grouped into breakdown categories.
These breakdown categories must then be assigned to FS items in their
master data so that Elimination functions can be processed within
Consolidation. The Trading Partner account assignment is necessary for
Elimination of Receivables/Payables
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18. Specify Selected Items for Posting
Menu path IMG>Enterprise Controlling > Consolidation > Master data > Financial
Statement Items > Specify selected items for posting
Transaction Code CXE5
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Configuration
Description
FS items for retained earnings have been defined as follows:
Balance Sheet item: 8111000 Retained Earnings – Balance Sheet
Income Statement: 5090000 Retained Earnings – P&L Statement
Required Fields Retained Earnings- B/S item, Retained Earnings- P&L item, Retained
Earnings Carried forward – Item Debit, Item Credit
Configuration
Prerequisites
Define Dimension, Chart of accounts, Version.
Configuration
Rationale
These FS items are required in order for the system to determine transfer
of net income to the balance sheet, and also control which item receives
the debit or credit of profit/loss from the balance carry forward program.
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19. Data Monitor Define Task Group
Menu path IMG>Enterprise Controlling >Consolidation > Data > Data Monitor
> Define Task Group
Transaction Code CXE0
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Configuration
Description
Task Group ZDATA has been defined as ABC Ltd Data Monitor Task
group, with the following tasks:
Z110 Balance Carry forward
Z111 Retained Earnings, Item Substitution
Z120 Data Entry
Z130 Validation of Reported Financial Data
Z160 Validation of Standardised Financial Data
Required Fields Task Group, Description
Configuration
Prerequisites
Define Dimension, Chart of Accounts, Version, Define Tasks
Configuration
Rationale
Tasks must be defined that are to be executed within the Data Monitor.
These tasks must then be assigned to a Task Group. All tasks assigned to
a task group must, with the exception of manual postings and irrelevant
tasks, be executed from within the Data Monitor individually for all the
Consolidation Units.
Reference COEs NA
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20. Assign Task Group to Dimension
Menu path IMG>Enterprise Controlling >Consolidation > Data > Data Monitor
> Assign Task Group to Dimension
Transaction Code CXP1
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Configuration
Description
The Task Group ZDATA has been assigned to the version 100, Dimension
XY and Consolidation Chart of Accounts CI
Required Fields Data Monitor task group
Configuration
Prerequisites
Define Dimension, Chart of accounts, and version
Configuration Rationale Data Monitor tasks are to be assigned to a Dimension to enable processing
of data within that dimension. These tasks are also version specific and
therefore require to be assigned to Dimension and Version.
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21. Define Financial Data Types
Menu path IMG>Enterprise Controlling > Consolidation > Data > Data Collection
> Online and Offline Data Entry > Settings for Online and Offline Data
Entry > Define Financial Data Types
Transaction Code CXCA
Page 47 of 47
Configuration
Description
Data Type 4 – All Consolidation units Chart of Accounts C1 has been
Defined for ABC Ltd
Required Fields Data Type, Description
Configuration
Prerequisites
Define Dimension, Cons Chart of accounts, Version
Configuration Rationale Financial data types enable a distinction between different levels or detail
of data, and between the reporters of the data. For example it is possible
assign a different data type to consolidation units that consolidate data
more frequently due to their size or importance, than to consolidation units
of lesser importance.
The financial data types are valid in all dimensions and consolidation
versions in the Consolidation system.
For ABC Ltd all data is consolidated on a quarterly basis, the same level of
detail applies across all consolidation units. Hence a single financial data
type is required for all consolidation units.
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22. Assign Financial Data Types
Menu path IMG>Enterprise Controlling > Consolidation > Data > Data Collection
> Online and Offline Data Entry > Settings for Online and Offline Data
Entry > Define Financial Data Types
Transaction Code CX19
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Configuration
Description
In the case of ABC Ltd Financial Data type ‘4’ All consolidation units ABC
Ltd been assigned uniformly across all units.
Required Fields Period category, Description.
Configuration
Prerequisites
Define Dimension, Consolidation Chart of Accounts, Version.
Configuration Rationale Assignment of Financial Data types is necessary in the case of
consolidation units and groups where financial data is entered online in the
R/3 System. The system uses the financial data type to determine the data
entry profile of a consolidation unit or group at start of data entry. Since
There is uniformity of data collection across all the consolidation units
of ABC Ltd single Financial Data type has been applied to all.
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23. Define Period Categories
Menu path IMG>Enterprise Controlling > Consolidation > Data > Data Collection
> Online and Offline Data Entry > Settings for Online and Offline Data
Entry > Define Period Categories
Transaction Code CXC9
Page 51 of 51
Configuration
Description
In case of ABC Ltd SAP defined period category 1 has been used. This
period category covers the accounting periods 1 through 16.
Required Fields Period category, Description.
Configuration
Prerequisites
Define Dimension, Consolidation Chart of Accounts, Version.
Configuration Rationale This period category covers the accounting periods 1 through 16,
corresponding on a one to one basis with the accounting periods used in
Financial Accounting.
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24. Enable Data Entry for Consolidation Groups
Menu path IMG>Enterprise Controlling > Consolidation > Data > Data Collection
> Online and Offline Data Entry > Settings for Online and Offline Data
Entry > Enable Data entry for Consolidation Groups
Transaction Code CX3B
Page 53 of 53
Configuration
Description
Data Entry for Consolidation Groups has not been activated in the case of
AUST.
Required Fields Consolidation Group, Data Entry activation indicator
Configuration
Prerequisites
Define Consolidation Groups, Period categories
Configuration Rationale In ABC Ltd entry takes place at the company code level, which
corresponds to the Consolidation Unit level. No data entry is required for
Consolidation Groups. Hence the indicator for data entry has not been
activated
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25. Data Collection – Define Task
Menu path IMG>Enterprise Controlling > Consolidation > Data > Data Collection
> Define Task
Transaction Code CXP3
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Configuration
Description
The following task has been defined for data Entry:
Z120 Data Entry
Required Fields Task, Task Description
Configuration
Prerequisites
Define Dimension, Cons Chart of Accounts, Version
Configuration Rationale In the Consolidation system, consolidation is performed using tasks. At
least one task is required for Data Entry into the Consolidation system.
26. Manual Posting – Define Document Types
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Menu path IMG>Enterprise Controlling > Consolidation > Data > Manual Posting
> Define Document Types
Transaction Code CXEG
Page 57 of 57
Configuration
Description
The following Document types have been defined for Manual Posting:
05 Adjustments to Reported Data
10 Reclassifications with Deferred Taxes
15 Manual standardizing entry with deferred taxes
Required Fields Document type, Description, Number Range
Configuration
Prerequisites
Define Dimension, Cons Chart of Accounts, Version
Configuration Rationale Document types in the Consolidation system, assist in classifying the
various types of Consolidation postings, such as Adjustments,
Reclassifications, and Manual Standardizing entries either with or without
Deferred Taxes
27. Manual Posting – Define Tasks
Menu path IMG>Enterprise Controlling > Consolidation > Data > Manual Posting
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> Define Tasks
Transaction Code CXP5
Configuration
Description
The following tasks have been defined for Manual Posting:
Z135 Manual standardizing entry
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Z250 Manual elimination of IU payable/receivable
Z270 Manual elimination of IU revenue/expenditure
Required Fields Task, Description
Configuration
Prerequisites
Define Dimension, Cons Chart of Accounts, Version
Configuration Rationale Consolidation is performed using tasks in the Consolidation system.
While regular consolidation tasks for automatic elimination have been
separately configured, it may be necessary to perform various tasks
manually in addition to those performed automatically. For example,
eliminations or adjustments of a non-routine or exceptional nature can be
carried out manually if the relevant tasks are defined. This lends additional
flexibility to the operations performed in the consolidation system.
Keeping in view all the various kinds of manual consolidation activities
possible in ABC Ltdexhaustive set of tasks for manual elimination has been
defined.
28. Specify Items to be Carried Forward
Menu path IMG>Enterprise Controlling > Consolidation > Data >
> Carrying forward balances > Specify items to be carried forward
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Transaction Code CXS3
Configuration
Description
The financial Statement item 8999999 Retained Earnings Current year
Income statement has been defined as carried forward to the Retained
Earnings Balance Sheet item 8111000 in the next year.
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Required Fields FS item in old year, Debit item in new year, Credit item in new year
Configuration
Prerequisites
Define Financial statement items
Configuration Rationale The Retained Earnings Current year Income Statement (Financial
Statement item 8999999 has been configured to be carried forward in the
next year as a debit or a credit to the Retained Earnings Balance Sheet
item (Financial Statement item 8111000. This ensures that the profit / loss
for the year is carried over to the Retained Earnings in the Balance Sheet.
29. Define Task - Items to be Carried Forward
Menu path IMG>Enterprise Controlling > Consolidation > Data >
> Carrying forward balances > Define task – items to be carried forward
Transaction Code CX5TB
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Configuration
Description
A Task, Z110, Balance carry forward, has been defined to execute the
carry forward of the retained earnings and other balances into the new year
in the consolidation system.
Required Fields Task, short description, medium description
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Configuration
Prerequisites
Define Dimension, Version
Configuration Rationale When the Fiscal year change takes place, balances from the old fiscal year
must be transferred into the new fiscal year, in the consolidation system.
This includes the retained earnings, as well as all other balance sheet
accounts. By defining a separate task for this carry forward, it can be
ensured that such carry forward is correctly executed for each
consolidation unit without exception, and that balances are carried forward
to the correct financial statement items.
30. Define Task Group –Consolidation Monitor
Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >
> Consolidation Monitor > Define task Group
Transaction Code CXE0
Page 64 of 64
Configuration
Description
A Task Group ZCONS, ABC Ltd Monitor Task Group has been defined for
the Consolidation Monitor, containing the following tasks:
Z210 Elimination of Inter unit Payable/ Receivable
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Z220 Elimination of Inter unit Sales/Purchases
Z230 Elimination of Inter unit Revenue/Expense
Required Fields Task, short description, medium description
Configuration
Prerequisites
Define Dimension, Version
Configuration Rationale The various consolidation tasks to be executed at ABC ltd be defined in a
task group. This set of tasks must then be executed for each consolidation
group in the ABC Ltd Hierarchy separately via the Consolidation Monitor.
31. Assign Task Group to Dimension
Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >
> Consolidation Monitor > Assign Task Group to Dimension
Transaction Code CXP1
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Configuration
Description
Consolidation Monitor Task group ZCONS has been assigned to
Dimension Z1 and Version 100.
Required Fields Task Group
Configuration
Prerequisites
Define Dimension, Version, Task Group
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Configuration Rationale The various consolidation tasks to be executed at ABC Ltd be defined in a
task group. This set of tasks must then be assigned to the Dimension to
enable them to be executed via the consolidation monitor.
32. Define Document Types
Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >
> Automatic Postings > Inter unit Elimination >Define Document Type
Transaction Code CXEJ
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Configuration
Description
The following document types have been defined for Consolidation related
manual postings:
21 Elimination of IU payables/revenue
22 Elimination of IU revenue/expenses
Required Fields Document type, Description
Configuration
Prerequisites
Define Dimension, Version, Consolidation Chart of accounts
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Configuration Rationale The various document types are used for posting of different types of
Manual consolidation transactions.
33. Define Tasks for Manual Posting
Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >
> Manual Postings > Define Tasks
Transaction Code CXP5
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Configuration
Description
The following tasks have been defined for Consolidation related manual
postings:
Z135 Manual elimination entries
Required Fields Task, short text, Medium text
Configuration
Prerequisites
Define Dimension, Version, Consolidation Chart of accounts
Configuration Rationale The various tasks for manual consolidation must be defined so that the
appropriate manual entries may be posted within the system via the
Consolidation monitor.
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34. Define Methods for Inter unit Elimination
Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >
> Automatic Postings > Define Methods
Transaction Code CXE7
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Configuration
Description
The following methods have been defined for Consolidation related
elimination postings:
Z210 IU payables/receivables
Z220 IU Sales
Z230 IU revenue/expenditure
Required Fields Method, Description
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Configuration
Prerequisites
Define Dimension, Version, Consolidation Chart of accounts
Configuration Rationale The various methods for elimination postings in consolidation must be
defined so that the appropriate elimination entries may be posted within the
system via the Consolidation monitor.
35. Define Document Types for Inter Unit Elimination
Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >
> Automatic Postings > Define Document types
Transaction Code CXEM
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Configuration
Description
The following document types have been defined for Consolidation related
elimination postings:
21 Elimination of IU payables/receivables
22 Elimination of IU revenue/expense
Required Fields Document type, Description
Configuration
Prerequisites
Define Dimension, Version, Consolidation Chart of accounts
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Configuration Rationale The various document types for elimination postings in consolidation must
be defined so that the appropriate elimination entries may be posted within
the system via the Consolidation monitor, using these document types.
36. Define Tasks for Inter Unit Elimination
Menu path IMG>Enterprise Controlling > Consolidation > Consolidation functions >
> Automatic Postings > Define Tasks
Transaction Code CXE6
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Configuration
Description
The following tasks have been defined for Consolidation related elimination
postings:
Z210 Elimination of IU payables/receivables
Z220 Elimination of IU Sales
Z230 Elimination of IU revenue/expense
Required Fields Task, short text, medium text
Configuration Define Dimension, Version, Consolidation Chart of accounts
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Prerequisites
Configuration Rationale The various tasks for elimination postings in consolidation must be defined
so that the appropriate elimination entries may be posted within the system
via the Consolidation monitor, using these tasks.
37. Define Report Selection
Menu path IMG>Enterprise Controlling > Consolidation > Information System > Define
Report Selection
Transaction Code CXCY
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Configuration
Description
The Reports for ECCS are contained in a report tree, which has to be
defined under this step.
Required Fields Report Tree Name, Reports
Configuration
Prerequisites
Define Reports
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Configuration Rationale Standard reports as delivered by SAP in the report tree ECCS have been
retained as such.
38. Define Data Transfer
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the Sender System > Define Data Transfer
Transaction Code OCCI
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Configuration
Description
The data transfer method ‘R’ Realtime update has been defined for the
consolidation group ABC Ltd Company consolidation..
Required Fields Group Name, Consolidation fiscal year variant, consolidation system
Configuration
Prerequisites
Define Groups, Define consolidation fiscal year variant, Define dimension
Configuration Rationale When the data transfer method is defined and the settings saved the
system checks for consistency of the organizational units within ECCS and
in the transactional applications, and accordingly updates the master
records of the consolidation units automatically
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39. Assign Consolidation Types to Dimensions
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the ECCS System > Assign Consolidation types to Dimensions
Transaction Code CXN6
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Configuration
Description
The Integrated consolidation type 1, Company consolidation, has been
assigned to ABC Ltd Company consolidation Dimension 01
Required Fields Integrated Consolidation type, Dimension
Configuration
Prerequisites
Define dimension
Configuration Rationale The link between the dimension and the type of consolidation for which the
dimension is to be used is established by means of this assignment.
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40. Evaluate the Master Data of Organizational Units
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the ECCS System > Copying Organisational units > Evaluate the Master
Data of Organisational Units
Transaction Code CXNG
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NA This utility is used to check whether the data transfer method has been
correctly transferred by the system to all the consolidation units.
Required Fields Hierarchy, hierarchy description
Configuration
Prerequisites
Define dimension, version, chart of accounts, consolidation groups,
consolidation units
Configuration
Rationale
All the consolidation units and groups must be consistent and contain the
data transfer method in their master records before the data can flow from
the transactional applications. The system automatically checks this in this
step.
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41. Copy FS Items from Accounts
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the ECCS System > Copying FS Items > Copy FS Items from Accounts
Transaction Code CXN1
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Configuration
Description
The transaction Chart of accounts ‘CSGP’ has been copied to the
Consolidation chart of accounts C1
Required Fields Transaction chart of accounts, Consolidation Chart of accounts
Configuration
Prerequisites
Define Transaction chart of accounts, Consolidation Chart of accounts
Configuration Rationale The transactional chart of accounts is copied to the Consolidation Chart of
accounts, thereby establishing the link between G/L accounts in the
transactional applications and FS Items in Consolidation.
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42. Define Data Streams
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the ECCS System > Collection Of data > Define data Streams
Transaction Code CXN4
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Configuration
Description
The Consolidation chart of accounts C1 was defined as the target Chart of
accounts for ABC Ltd company consolidation.
Required Fields Consolidation Chart of accounts, Version
Configuration
Prerequisites
Define Consolidation Chart of accounts, Version
Configuration Rationale The target Consolidation Chart of accounts, and the version have to be
defined. The system collects data for consolidation under the specified
chart of accounts and version
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43. Define Document Types for Real-time Updates
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the ECCS System > Collection Of data > Define Document Types for Real
time updates
Transaction Code CXEO
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Configuration
Description
The Document Type ‘01 ‘ was defined for Real time update from the
transactional applications
Required Fields Document type, Description
Configuration
Prerequisites
Define Consolidation Chart of accounts, Version, Dimension
Configuration Rationale Posting documents are created during real time updates from the
transactional applications into the consolidation system, therefore a unique
document type is required to separately identify such transactions
44. Retained Earnings: Define Task
Page 95 of 95
Menu path IMG>Enterprise Controlling > Consolidation > Integration > Preparation in
the ECCS System > Collection Of data > Retained Earnings: Define Task
Transaction Code CXEE
Configuration The Task Z111 has been defined for Retained Earnings calculation.
Page 96 of 96
Description
Required Fields Document type, Description
Configuration
Prerequisites
Define Consolidation Chart of accounts, Version, Dimension
Configuration Rationale When reported financial data is collected from the transactional;
applications via real time update, the retained earnings must be calculated
and the corresponding FS Items in consolidation updated. The automatic
retained earnings calculation program achieves this. However, in order to
run this program, a separate task in consolidation must exist.
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45. Consolidation of Investment: Define Task
Menu path Consolidation >Consolidation Function >Automatic Posting >Consolidation
Of Inv >Define Task
Transaction Code CXIA
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46. Determine System Utilization for C/I
Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation
Of Inv>Determine System Utilization for C/I
Transaction Code CXI2
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47. Make Global Settings for Investment
Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation
Of Inv>Make Global Settings
Transaction Code CXIO
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48. Define Consolidation of Investments Methods
Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation
Of Inv>Methods> Define Methods
Transaction Code CX14
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49. Define Document Type for Investment
Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation
Of Inv>Document Type> Define Doc Type
Transaction Code CXEN
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50. Assign Doc Type to Task
Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation
Of Inv>Document Type> Assign Doc Type to Task
Transaction Code CXIB
Page 106 of 106
51. Delete Transaction Data
Menu path Consolidation>Preparation For Production>Delete Transaction Data
Transaction Code CXNO
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52. C/I Method Assignment
Menu path Consolidation>Consolidation Function>Automatic Posting>Consolidation
Of Inv>Methods>Assign Method to Con Unit
Transaction Code CXM1
Page 108 of 108
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53. Transfer from FI Accounting to Conc Ledger
Menu path This program subsequently posts data to the Special Purpose Ledger. It is
mainly used to fill a new ledger with data from other applications.
If your ledger already contains data, you should use this program with
caution since it transfers a great deal of data. If the program terminates
when it is running, it is difficult to find out which data has already been
transferred. Therefore, line items should also be written in the case if
possible.
The program cannot check whether the documents to be transferred have
already been posted to the ledger.
In the test run, however, the program checks whether the document has
already been updated in a ledger and prints out a list of these ledgers.
However, this is only possible for ledgers with line item update and for
documents that were posted beginning with Release 3.0
Transaction Code CXNM
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