SAP QM DMS Integration

[ SAP QM – DMS Integration
Carl Dunlap, QMS, Inc.

[ The Best part of SAP is…
A. Learning some cool German field names
B. Trying to explain to your family what you do
C. INTEGRATION!
QM-DMS Integration is a hidden gem…

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[ 4 Key Points
 Learn how to create an Attachment to a Quality Notification
using DMS Documents
 Learn how to link a Document to a Routing/Recipe so it can be
checked in Electronic Batch Record or eDHR
 Learn how to attach a Quality Certificate to the Inspection Lot
 See the New DMS integration to QM Inspection Lot

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[ Quality Management in SAP
 Powerful because of its Integration with the Logistics Supply Chain
 Draws its benefits from Integration
 Material, Batch, Purchase Order, Production, Sales, Equipment

 Can be utilized for many different Scenarios

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[ Document Management in SAP
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Document Management requirements
will be realized by implementation of
SAP DMS.
The SAP DMS system offers an
enterprise document management
system which is included as part of
overall SAP cross application
functionality.
It covers all functions you would expect
from a document management system,
including complete change history, ability
to add defined business attributes for
searching, management of
versions/revisions, secure storage of
original files, full text search, and ability
to route documents through approval
and change control processes.
Powerful when combined with ECM,
Change Notifications, and Digital
Signatures

[ DMS Examples
Document Management
 Allow

Procedures to be
accessed during results
entry
 Incorporate into
Nonconformance
Management

Easy Document Management
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Simplified User Interface
Use Content Repository to store
all Quality Documents

[ Example 1: Attachments to Notifications

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[ Example 2: Work Instructions, SOP, Drawing

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[ Add Document to Task List as PRT

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[ Insp. Plan Document avail. during Results Recording

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[ View Drawing so you know what you are inspecting

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[ Example 3: Storing Quality Certificates

*Use of BDS
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[ Storing Quality Certificates

Business Document
Navigator
Transaction: OAOR

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[ Example 4:

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Inspection Lots with DMS Integration!

[ Link DMS with Inspection Lots - New tab on UD

[ New button within results recording transactions
An icon / button indicates that at least one DMS record has been assigned.
The DMS records can be displayed by clicking the button.

[ Link DMS with Inspection Lots – Ehp7 or OSS
Available from ECC 6.0 onwards
ID

Enhancement

OSS Notes

7848

Link DMS with Inspection Lots

1741024
(Interface Note 1743527)

[ Example:

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Check DMS docs for Training Qualification

[ Example:

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Check DMS docs for Training Qualification

[ Key Points / Benefits
 Integration built in to SAP
 No need for interfaces / dual maintenance

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Consider DMS part of your Quality Management System
Move from Paper to Electronic Records
Enforce Business Rules & standards
No need to buy other software

THANK YOU FOR PARTICIPATING.
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