SchoolTime is best school management system. School management software built on open source platform. ERP for Schools.
1. ABOUT SCHOOLTIME
School Time is world’s easiest and most user friendly school management system. A state of the
art School Management System-ERP-designed for real time access across all devices.
Web based flat design application running on world's fastest distributed cloud server, auto
provisions resources to take any kind of transaction load. All you need to do is click a button, and
your own system is auto provisioned. It disrupts the traditional installable solutions by putting the
entire SIS on cloud and true SaaS. Just sign up and start using the system within 30 seconds flat.
Integrated with more than 60 payment gateways, your school can start collecting online fee
payments immediately. A unified communication system helps schools remain connected with all
the stakeholders seamlessly.
SchoolTime app is for Schools, Colleges & Training Centers who face inconvenience in
operational planning, execution and reporting; and it enables them to plan efficiently, maintain
records and get complete visualization of the school.
2. ADVANTAGES OF SCHOOLTIME:
3.1 Schools save on Infrastructure Cost, Implementation Cost,
and product goes live immediately.
3.2 SchoolTime first SaaS based ERP Solution for any kind of
SaaS- Software as Service applications are giving the traditional install base software a run for their
money. Everyday, users are appreciating SaaS applications more than the traditional software solutions.
Apart from the convenience of get to evaluate a SaaS application completely before purchase (which does
not always happen with traditional install software), users find many more Advantages of SaaS
Affordable: Needless to say, that the world is moving on from software solutions that once used to cost
them millions of dollars. These days, with just a couple of dollars per month, we can use some of the
world’s best software solutions. The reduction or elimination of CAPEX is a significant contribution of the
software industry to the world.
Quick Deployment: We remember the times, when a software solution used to take a year or even more
to deploy. This would also have required significant contributions from key team players within the
organization, who had to leave their regular work and get into deployment full time. With SaaS, its just
matter of days not years.
Reduced Time to Benefit: With reduction in time to deploy, organizations can now immediately start
reaping benefits of the application.
Scalability and Integration: With traditional software, scalability was a big exercise in itself. Every
time the organization out grew the capacity, experts had to be called in, system went down for weeks, and
significant money went into the pipes who just scale up the infrastructure. With SaaS, customers don’t
even get to know when the application infrastructure was scaled up to facilitate growth.
No Infrastructure Purchase or Maintenance: Hardware sizing and procurement was a big exercise
earlier. An equal amount of money, if not more, had to be spent to purchase hardware to run traditional
applications. Expert resources had to be hired to ensure that the hardware and infrastructure was
maintained. Yet there were crashes and downtime. With SaaS, people do not buy hardware at all, they do
not hire experts, and they are not concerned about the infrastructure as long as the application is accessible.
Trouble Free Upgrades: Upgrading traditional software was another major hurdle. Year on year,
software companies used to charge customers heavy software upgrade fees, and during upgrades, the
application was not available for use. With SaaS, no one even remembers the pain in upgrades!
Backup and Recovery: A significant amount of money and expertise were involved in creating and
maintaining regular backups, and then subsequent recovery whenever there was a failure. All these had too
much dependence on people. SaaS applications have created seamless backup systems which neither
charge the customer nor pass on any trouble.
High Adoption: Many of these reasons also contributed to quick and high adoption within organizations.
Moreover, SaaS applications being designed to be user friendly, the entire formal training of end users
have been done away with. End users these days just receive access to the SaaS applications and start
using them straight away.
Work Anywhere: And with the SaaS applications being made available 24 x 7 x 365, with access
through any web browser, users can use the application and work from anywhere. They need not come to
office always, nor sign into their VPN to use it. Sophisticated security systems for SaaS applications have
done away with so many ancillary systems required to run traditional software.
3.3 Different tools to communicate with Parents and Students
Educational institutions are emphasizing the need to be able to better communicate with all stakeholders –
Teachers, Staff, Students, Parents and Management. However, communications are sporadic, and
originating from disparate systems without a singular objective fulfilled. SchoolTime portal serves as a
single platform to establish a dialog or broadcast messages from a single location with the choice of
multiple recipient platforms. For example, if a school intends to notify all stakeholders about an event in
their school and solicit participation, they can log into SchoolTime, create a notification message, and
choose it to broadcast via either or all of these- email, SMS, Push Notification. The platform then provides
intelligence to understand which channel was most effective in terms of reaching its intended audience.
This will help the school to rely on a particular medium more than the others, save efforts and also money.
3.4 Online payments- Reduce overheads of schools and
increase their efficiency
The smartest School Management Software. In just 2 clicks, schools all over the world can now activate
their SchoolTime system with payment Gateway and allow students and parents to pay their school fees
online. SchoolTime is the fastest growing Student Information System in the world and is suitable for any
K-12 schools, Colleges, Universities and Training Centers.
With this ready integration, Schools can approach Payment Gateway Merchant Services and register with
them. The schools will be provided with secured credentials which they can apply inside the chosen
payment gateway module of SchoolTime to activate it. Once done, all the invoices generated from
SchoolTime will allow the students and parents to make payments online from the convenience of their
home. SchoolTime will automatically track paid school fees and update the system so that the schools can
get a very clear and updated picture of their outstanding invoices. The entire fee payments and collections
in SchoolTime have been designed for simplicity and easy of use and configuration, very similar to a ecommerce engine. Educational Institutions from around the world are making their administration process
simple, easy and smart.
3.5 Digital Education- a possible solution to most of the
Learning is a 3-step process – Transmission, Assimilation and Dissemination. Transmission happens in a
classroom and from the teacher, which is often uniform, irrespective of the way the child learns best. Some
individuals learn better with visuals, some with texts, while some via constructive discussions.
When the teacher assigns homework to students, which are exercises to practice what they learned in the
classroom, the objective is to help them assimilate the transmission. Most often, the dissemination does not
happen in the schools, which is the most important phase in grasping and retaining the knowledge.
Dissemination would include debates and opinion sharing on a particular subject without necessarily
proving which side is right or wrong.
A growing problem in Indian education is the disproportionate teacher-to-student ratio and the one-sizefits-all method of education. While private and expensive schools can charge more fees to ensure fewer
students for every teacher, this may not be possible with schools that are trying to provide affordable
3.6 Mobile App- Design Principles for Mobile Applications
A Mobile App Design is mostly for reading information rather than writing. Increasingly, users hate to type
on a mobile keyboard and they would rather prefer touching buttons.
3.7 Alumni- Manage your Alumni with Integrated Almabase
Maintaining and managing Alumni associations is not an easy task. Almabase is a complete automated
solution, hosted on cloud that can create an Alumni association website within 14 days. It can connect with
the end user’s LinkedIn and Facebook profiles to authenticate genuine Alumni, constantly enrich the
member portfolios automatically from connected networks, reduces a lot of overheads. An administrator
panel allows the School to manage all activities from the convenience of the web.
Almabase comes with ready integration with SchoolTime, so all your student data inside SchoolTime can
be migrated into Almabase at your discretion and with a single click of a button. This reduces the
complexity of recreating all members for the Alumni website.
3.8 Report card
Report card is the only thing where a student’s academic knowledge is measured by converting into marks
and giving them grades. It helps teachers, students and parents to track the student’s progress over the time
period. Preparing a report card requires collaboration with different subject teachers, which is time
consuming. Manual computing of final marks can be prone to error. In School Time, the report card can be
generated easily as it computes the final marks automatically from the marks entered by teachers of
different subjects and gives the respective grade to the student by following the grading system that the
school follows. This saves lot of time for teachers in identifying common free time for all to work on
report card and the report card will be error free as the marks and grades computed automatically. Parents
and students can generate report card at any time in the academic year to check the performance over time
Knowing what is scheduled today and next few days is very important for anyone to plan and get ready for
the situation. In a school, given its number of classes and student count, there could be many things that
can happen simultaneously on academic front and also on extracurricular activities front. To be prepared
for the situation, School Time provides a dashboard for teachers, students and parents. The dashboard
gives the user a quick view of current day’s schedule, upcoming exams, pending assignments, pending fees
payments, class-wise attendance, payment history depending on the user type, like school coordinator,
teacher, student, parent, etc. the dashboard changes from user to user thus giving them only the relevant
data which they have to focus more.
3.10 Role-wise permissions
Every person / staff member in a school has a predefined role and the activities they perform should take
them in direction of fulfilling the role. Let’s say, a teacher is expected to teach students, conduct exams,
award marks but not collect fees from students, check transportation vehicles, etc. Similarly, any staff
member cannot cross the line and perform others’ activities, which could cause problem in a school
environment. To avoid this problem, School Time with its decade long experience in the education domain,
divided activities for different roles and creates login for each type of user. The user logged in as teacher
will get all the access rights in performing academic activities but not in financial and administration
activities. This way, the user is more focused on the activities that are to be fulfilled for the role.
3.11 Transport Manager
One of the critical things to keep in mind in running a school is the children safety. Depending on factors
like the school’s location, school’s student count, etc. there will be situation for the school to maintain their
own transportation for pickup and drop students at home or pickup points. Transportation facility requires
identifying and finalizing proper vehicles, selecting well qualified drivers, preparing bus routes, assigning
vehicles to the routes and monitoring daily are difficult tasks. With School Time, the bus routes and
vehicles are fed into the system and mapping is allowed which gives the quick snapshot of vehicle usage.
School coordinator can also deactivate some vehicles in the system by having a periodic check on vehicles
i.e. unqualified vehicles cannot be used for transportation.
3.12 Creating and managing Timetable or Class Routine a
Creating school timetable is a major administrative activity in any school as it should be error free and
should not end up with allotting one class to multiple teachers at same time or miss a particular subject. If
preparing timetable for a single class itself is a laborious task, then imagine the difficulty to create it for the
whole school. This also involves managing huge paper work. With School Time you will be relieved from
preparing timetable manually and save your efforts for more productive work. The duplication of period
creation is avoided as the software smartly detects the duplicate entries for subjects / teachers allocated for
same time. The best thing is the easy to use user interface, which allows user to create timetable without
other’s assistance. User can edit / delete the timetable at any time and also print the timetable.