SOBO Meeting October 29, 2015 Agenda Packet
Content
388 19th Street Oakland, California 94612
DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530
[email protected] www.downtownoakland.org
[email protected] www.lakemerritt-uptown.org
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388 19th Street Oakland, California 94612
DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530
[email protected] www.downtownoakland.org
[email protected] www.lakemerritt-uptown.org
4
Total SOBO
SOBO
LMUDA
Total SOBO
SOBO
DOA
816.41
51,402.80
0.00
Watering
568.78
25,251.56
PROW Maintenance
Security
384.43
24,023.20
1,174.83
Oct 15
Misc SOBO expenses
Maintenance
Landscaping Staff Person
0.00
Watering
51,466.64
20,933.07
0.00
288.22
29,428.94
Security
PROW Maintenance
Misc SOBO expenses
Maintenance
Landscaping Staff Person
Oct 15
78,356.22
1,916.67
42,527.98
5,457.50
3,216.81
22,887.59
2,349.67
Budget
60,781.34
1,471.75
32,645.27
5,000.00
1,491.49
18,540.00
1,632.83
Budget
50.0%
84.68%
0.0%
64.12%
0.0%
19.32%
158.73%
15,511.79
546,707.49
870.00
255,298.72
9,724.07
3,384.88
261,918.03
16,328.34
607,813.49
14,717.50
326,452.71
50,000.00
14,914.94
185,400.00
-816.55
-61,106.00
-13,847.50
-71,153.99
-40,275.93
-11,530.06
76,518.03
-26,953.42
-1,916.67
-17,276.42
-4,888.72
-2,832.38
1,135.61
-1,174.84
65.6%
0.0%
59.38%
10.42%
11.95%
104.96%
50.0%
701,380.90
1,072.00
333,168.02
16,083.14
9,860.28
318,875.69
22,321.77
783,562.07
19,166.66
425,279.76
54,575.07
32,168.10
228,875.82
23,496.66
-82,181.17
-18,094.66
-92,111.74
-38,491.93
-22,307.82
89,999.87
-1,174.89
$ Over Budget % of Budget Jan - Oct 15 YTD Budget $ Over Budget
-9,314.70
-1,471.75
-11,712.20
-5,000.00
-1,203.27
10,888.94
-816.42
$ Over Budget % of Budget Jan - Oct 15 YTD Budget $ Over Budget
YTD SOBO Budget
October 2015
89.51%
5.59%
78.34%
29.47%
30.65%
139.32%
95.0%
% of Budget
89.95%
5.91%
78.2%
19.45%
22.7%
141.27%
95.0%
% of Budget
940,274.51
23,000.00
510,335.72
65,490.07
38,601.72
274,651.00
28,196.00
Annual Budget
729,376.17
17,661.00
391,743.25
60,000.00
17,897.92
222,480.00
19,594.00
Annual Budget
5
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To: Andrew Jones, Uptown/Downtown
Re: Mural Project Downtown Oakland
It is always our mission at Athen B. Gallery to bring new and exciting art projects to our
beautiful city of Oakland. Through our ongoing partnership with the Uptown/Downtown
group we are looking to bring 4 new murals to the downtown area. Each one unique
init’s own way, expanding on the already growing and explosive public art scene. These
murals aim to explore artistic expression, community, social and ethnic issues all the
while pushing the boundaries of what can be developed through public art. Each site
and each artist have been strategically selected to accomplish these goals.
1.‘ESK’ Evan Wilson.
ESK is a local Oakland artist specializing in expressionistic painting. Not to be boxed in
Evan is a man of many talents, he currently works at Old Crow tattoo as a tattoo artists
and is booked solid. His distinct calligraphy style and clean lines make him a local
favorite among the tattoo scene, one of Oakland’s biggest sub-cultures. For his wall
Evan wants to expand on his expressionistic style and explore the possibilities on a
large scale. While most murals tend to be figurative this will be something new and not
commonly seen in Oakland.
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A possible example of 17th at San Pablo:
2.‘OVER UNDER’ Erick Burke
Over Under is a Reno based artist who’s murals and representational work are cutting
edge and world renowned. He is the true hybrid street artists/contemporary artists that
can co-exsist in both the gallery and the public sphere. His murals are inspiring and
tend to touch on social issues without being overly polarizing. He is the only artist in this
group that is not from Oakland.
8
A possible example of Webster St.
3.Katherine Rutter and Kate Klingbiel
These two female oakland artists create masterful blends of feminism and playful
female power. Their ability to establish soft color pallets and earthy tones make them
the perfect choice to represent the social and sexual diversity of Oakland.
A mock up rendering was not easily available for this document but their websites are
listed above for reference.
9
Some examples of Katherine and Kates’s previous murals:
10
4.Creative Growth.
http://creativegrowth.org/category/news/
Creative Growth is one of the most respected art institutions in the Bay Area. Their
commitment to helping artists with disabilities explore their talents and become
proffesionals is legendary. They have agreed to be a part of this mural program and are
very excited about the possibilities of some of their artist being brought into the public
sphere. We have not yet established which of their artists are capable for such a large
project but we are very excited about their participation.
5. Max Erhman ‘Eon 75
Max is a local artists who’s dynamic organic forms and geometric lines create a distinct
and brilliant style. His background in architecture and design give his work a modern
look of engineering while incorporating color and mystic of contemporary art. He is an
accomplished muralist and artist who currently resides in San Francisco but his studio is
here in Oakland.
An example of his mural work:
___________________________________________________________________
Economic & Workforce Development Department
Project Implementation Division
250 Frank Ogawa Plaza, Suite 5313
Oakland, CA 94612
REQUEST FOR PROPOSALS
(RFP)
For
Property Maintenance: BART 17th Street Gateway
City Project Number: C194971
Release Date: September 30, 2015
Deadline for Submissions: November 16, 2015
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12
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
5
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RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
Public Art Sculpture Installation: Shifting Topographies by Dan Corson
Dan Corson's dynamic color-shifting topographic wall sculpture and artist-designed
lighting transformed an underutilized shortcut from Broadway to Telegraph Avenue an entrance to the BART 19th Street station - into a new gateway for the Uptown
District. The sculpture, coated in "chameleon paint," shifts color from blue to green
with the sun's movement through the sky and as pedestrians pass through the space.
During evening hours, two lighting projectors splash dynamic color patterns across the
sculpture's surface. Shifting Topographies was built with a combination of mild and
stainless steel, aluminum, fiberglass and polyurea covered T1 Styrofoam. The polyurea
coating protects the Styrofoam from degrading. Once the coating is compromised it
allows water/ moisture in the interior of the sculpture. Therefore, regular inspections to
ensure the integrity of the sculpture are necessary. The two projector lights operate
nightly, from dusk to 2:00 a.m.
III.
SCOPEOF SERVICES
The City of Oakland’s Project Implementation Division of the Economic & Workforce
Development Department is seeking maintenance and repair services to the BART 17th
Street Gateway area as defined by the site map enclosed herein and described in this
section. The selected Contractor shall perform and/or manage the performance of all
such maintenance on a periodic basis and within a reasonable time from when the
selected Contractor is issued a Notice to Proceed.
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RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
The maintenance and repair services are as follows:
Specialty Glass Panels
For more detailed information on the Special Laminated Glass Panels, refer to the
construction details drawings attached to this RFP.
1. Inspection of glass on a monthly basis at a minimum.
2. Notify City representative immediately upon identification of damage and request
meeting to identify repair plan.
3. If damage found, or notified of damage, follow standard instructions to maintain
Specialty Glass Panels, according to the following Conditions:
Condition 1: If anti-graffiti film is etched or heavily graffiti damaged
o Replace Anti-graffiti film. Use Solar Zone “6 MIL Anti Graffiti Xtra”
R17301GX
Condition 2: If anti-graffiti film is etched with scratch and there is etching
damage to glass.
o Replace Anti-graffiti film. Use Solar Zone “6 MIL Anti Graffiti Xtra”
R17301GX
o Perform scratched glass repair: remove scratch graffiti and acid etch graffiti
removal
Condition 3: If glass panel is damaged beyond repair.
o Comply with combined printed recommendation of glass manufacturers for
tempered glass, in accordance with all regulatory requirements.
o Window film to simulate the installed decorative glass. Film shall be
installed on the back side - non-reflective side. Custom lines imaged to the
original file or modified to supplied measurements.
o Replace one tempered glass unit 54 by 120 inches maximum. (Note: One
window film panel size is 54 inches.)
o Replace one tempered glass panel wider than 54 inches. Standard length
assumed as 120 inches. (Note: Two film panel window film stock wider
than 54 inches.)
4. Submit Qualifications of a Glazing Installer with your Proposal:
o Company specializing in this work shall not have less than 10 years’
experience on projects of similar type and complexity.
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15
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
o List Glazing Installer’s three recently completed projects within the last five
years and include client’s name, reference, and e-mail for each completed
project.
o Failure to provide references may deem Proposal non-responsive.
Paving/Ground Plane
5. Remove all refuse and debris from the pavers
6. Power wash, clean and maintain pavers, including replacing or repairing any pavers
if and when they become a tripping hazard for pedestrians.
7. Any hardscape shall be swept and periodically power washed / steam-cleaned, as
requested
8. Propose solution (e.g. installation of planter) to address or prevent urination in
alley, especially near the building entrance of the south wall which is frequently
targeted.
Lighting
9. Remove all stickers and graffiti promptly, using best practice standards and
materials.
Public Art Piece
10. Monthly inspection (at the same time as specially glass inspection) and an annual
full inspection of all art elements. Inspect for graffiti damage, paint damage, cracks,
dents, or other noticeable damage from vandalism or other, unforeseen factors.
11. Routine maintenance and annual cleaning of the art sculpture surface.
Please note that substantial maintenance, repair, or touch-ups should only be
completed by Heavy Industries (www.heavyworld.com), the art fabricator/installer,
or a professional art restorer. If you notice any problem areas, please document and
contact Oakland Public Art Program staff at 510-238-2155.
a) Structural: Evidence of visible damage, cracks, broken welds, etc. Accessible
parts should be inspected annually to ensure that there is no damage.
b) Cleaning: Cleaning is best done with a pressure washer (try not to exceed 6210
cleaning units) at a distance of approximately 4 feet. If certain areas need extra
cleaning pre-soak area with a mild non-solvent based cleaner.
c) Graffiti and Sticker Removal: Graffiti should be removed as soon as possible
with the most effective results coming within 24 hours of the incident. It is
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RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
possible to remove graffiti after 24 hours although it becomes more difficult to
remove the longer it sits on the surface. Clean only with non-abrasive cleaners
as abrasives will permanently damage the paint. Conversely do not polish or
wax the surface as it will become too shiny. To clean use mild soap, followed
by a warm water rinse and dry with a clean, soft cloth. If stain persists, use
mineral spirits with a cloth, rinse and dry. If this fails to achieve the desired
results please refer to the Matthews website for further information and consult
with Public Art staff before implementing any additional methods of removal:
http://www.ppg.com/coatings/matthewspaint/application/Documents/graffiti_re
moval.pdf
12. Maintenance of the projector lights: inspect and report on operation of projector
lights quarterly. Remove stickers and graffiti from light and projector poles as
needed.
IV.
THE PROPOSAL
A.
GENERAL INFORMATION
1.
The successful proposer selected for this service shall obtain or provide
proof of having a current City of Oakland Business tax Certificate.
2.
The City Council reserves the right to reject any and all bids.
3.
Local and Small Local Business Enterprise Program (L/SLBE)
a.
Requirement – 50% Local and Small Local Business Enterprise
Program (L/SLBE): There is a 50% minimum participation
requirement for all construction contracts at or over $100,000, all
professional services contracts over $50,000, and all purchases of
commodities, goods and associated services over $50,000.
The City has waived small local business enterprise (SLBE)
subcontracting requirements for Oakland certified local businesses that
apply for professional services contracts as the prime contractor with
the City. The SLBE requirements still applies for non-certified LBEs
and non-local business enterprises.
Consultant status as an Oakland certified local or small local firm and
subcontractor/subconsultant status as an Oakland certified local or
small local firm are taken into account in the calculation. The
requirement may be satisfied by a certified prime consultant and/or
sub-consultant(s). A business must be certified by the City of Oakland
in order to earn credit toward meeting the fifty percent requirement.
The City has waived small local business enterprise (SLBE)
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___________________________________________________________________
Economic and Workforce Development – Project Implementation
250 Frank H. Ogawa Plaza, Suite 5313, Oakland CA 94612
REQUEST FOR PROSALS
(RFP)
LANDSCAPE MAINTENANCE SERVICES FOR T5/T6
City Project Number: C339410
Due Date: October 22, 2015 at 2:00 PM
SEPTEMBER 2015
Oakland Rising Together !
17
18
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
2. iSupplier Plan Holders List:
http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Constructio
n/index.htm
Contact Information: The following City staffs are available to answer questions
regarding this RFP.
1. Project Manager: Brian Kendall, [email protected] or (510) 238-7403
2. Contract Admin: Paula Peav at [email protected] or (510) 238-3190
3. Contract Compliance Officer: Vivian Inman at [email protected] or
(510) 238-6261
PROJECT AREA DESCRIPTION
The project is bounded by Clay Street and extends down 12th and 13th Streets towards
Broadway to about midblock. The area is an open area landscaped with lawn, trees and shrubs
and includes two driveways that are entrances to City Center parking garages. The area is
surrounded by fence. The area is x amount of acres or sq. feet.
The City of Oakland is soliciting bids for landscape maintenance services for T5/T6. The
contractor will provide a full range of landscape management and maintenance services. These
services include but are not limited to:
Mow lawn to industry standards
Monitor and repair irrigation systems
Maintain weed free planting beds
Prune trees and shrubbery to promote growth as needed to industry standard
Replace plant material as needed
Litter removal
Graffiti removal
Provide monthly herbicide use report as required by Department of Agriculture
Pest/rodent control management
•
•
•
•
•
•
•
•
•
II.
SCOPEOF SERVICES
The contractor will maintain all landscaped areas at T5/T6 in a workmanlike manner, using
quality equipment, and include all supervision, labor, materials, tools, supplies and services.
A. CONTRACTOR QUALIFICATIONS
I.
The contractor will agree to perform services in accordance with all ordinances,
resolutions, statutes, rules, laws, and regulations of any Federal, State or local
governmental agency having jurisdiction in effect at the time service is
provided.
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19
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
II.
A valid California C-27 contractor's license authorized by the State of
California. Alternatively, an A or B licensed contractor with a C-27 licensed
subcontractor is eligible to bid on this project. All licenses must be current at
time of bid.
III.
It is preferred that at least one employee on staff who has experience or training
in Integrated Pest Management (IPM).
IV.
It is preferred to have at least one employee assigned the project who is a
Certified Irrigation Contractor (Irrigation Association).
V.
It is preferred to have a least one employee assigned to the project who is
Certified Arborist or Certified Tree Worker (International Society of
Arboriculture).
VI.
Contractors are encouraged to partner with local non-profit organizations for
labor. Please contact the Contract Compliance Officer for further
information.
B. COORDINATING WITH THE EWD – PROJECT IMPLEMENTATION
I.
The contractor shall liaise with the Project Manager of the City or his/her
designated representative(s) for all enquiries and approvals.
II.
Work schedules, including the possibility of Saturday scheduling and any
subsequent adjustments, will be determined in cooperation with the Public
Works Agency.
III.
Appropriate precautions will be employed to protect property from accidental
chemical, fuel, oil, or other contaminate spills, including drift to non-target
areas, and to ensure the safety of the applicator while in performance of the
work.
IV.
Oil leaks must be repaired immediately and repairs may not be done at the
landscape site.
V.
Washing or blowing soil, chemicals, litter mulch, soil amendments or other
materials in to the storm drain is prohibited.
VI.
All chemicals are to be applied in a safe manner and according to the label
instructions and local, State, Federal requirements.
VII.
Plants, irrigation systems, damaged by traffic accidents or vandalism are to be
reported immediately to the EWD – Project Implementation Project Manager.
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20
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
VIII.
Any latent or unforeseeable conditions which will materially affect the
performance of the work will be immediately reported to the EWD – Project
Implementation to any action to proceed by the Contractor and such action will
only be performed subsequent to receipt of written instructions of EWD –
Project Implementation.
C. LANDSCAPE MAINTENANCE SERVICES
I.
II.
III.
Watering
1. Irrigation systems are to be adjusted appropriately to prevailing weather
conditions, soil infiltration rates, and plant species’ rooting depth and water
requirements within each watering zone to ensure plant appearance and
health, conserve water, and avoid overspray and water damage to hardscaped areas.
2. The irrigation system is to be inspected and maintained to ensure proper
function April- October weekly and November – March monthly.
Inspections include cleaning and adjusting all sprinkler and bubbler heads,
and valves for proper coverage. All malfunctioning equipment shall be
repaired prior to the next scheduled irrigation using only replacement parts
of the same manufacturer, type, and application rates as existing, or
approved equals or upgrades.
3. The contractor must submit monthly documentation of irrigation checks and
note any changes or adjustments to the system.
4. Landscape irrigation is to be scheduled ideally between 10:00 pm and 7:00
am. Watering is to be done no more than twice a week or whatever is the
State approved Water Mandate.
Mowing and Grooming of Lawns
1. Twice per month lawns are to be mowed and edged, grass to be trimmed
around sprinkler heads, poles, trees, or any objects.
2. Leaf litter is not allowed to accumulate to the point that it will damage or
kill turf.
Grooming of Ground Cover , Shrubs and Trees
1. Ground cover is to be edged and kept within boundary areas. Such plants
are to be pruned to prevent growth on fences, shrubbery, trees, poles, or any
other structure.
2. Irrigation heads are to be kept free encroaching grass plants, dirt, and other
debris.
3. Pruning of shrubs, trees and vines is to be done at the proper time according
to the species growth pattern. Shrubs, trees, and vines bordering any
pathway, sidewalks, etc. are to be pruned to prevent any encroachment
issue.
4. Remove but do not replace any dead tree or shrubs unless directed
otherwise.
4
21
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
IV.
Fertilization
1. Lawns are to be fertilized in the fall after the season’s first rainfall and with
quantities sufficient to maintain good growth and color. Lawns shall be
aerated annually and top-dressed.
2. Shrubs, trees, and groundcovers are to be fertilized in the fall after the
season’s first rainfall with a complete fertilizer, or a specific fertilizer as
required by the plants at proper times general fertilizer applications are to be
made a minimum of once every four (4) months.
3. Fertilizers are to be provided by the Contractor. Upon the application of any
fertilizer a written notice indicating the fertilizer name and date applied must
be submitted to the City.
4. Gypsum must be used in areas that show deficiency because of high salt
level (recycled water).
V.
Integrated Pest Management
1. Chemical pesticides are potentially dangerous to human and environmental
health. Non-pesticide alternatives, when reasonably available are to be
given preference.
2. Before application of any chemical, proper posting shall be required.
3. Contractor shall maintain health, attractive plants, maximizing resistance to
pests and minimizing intrusion of weed growth. Contractor shall monitor
for presence of pests and evaluate pest’s impacts to plant health and
appearance and nuisance to public.
4. Any chemical pesticide is to be furnished by the Contractor. Prior to the
application of any chemical or spray, an MSDS (Material Safety Data Sheet)
must be submitted to the City.
5. Invasive plants, seedlings, and suckers not planted intentionally as part of
the landscape shall be removed from the landscape.
VI.
Weeds
1. A regular weed control program is to be employed to ensure the landscaping
is kept reasonably free from weeds.
VII.
Mulch
1. Exposed areas not covered by groundcover are to have a minimum layer of
3” course mulch at all times Mulch is to be applied so that it is below grade
(curb, edging, etc.,) by half an inch. Additional grading of areas adjacent to
sidewalks, pathways, or edgings may be required to maintain finish grade of
the mulch and at an appropriate level, when available, chipped plant pruning
generated on site is to be used.
2. Replenish soil amendments and mulch as needed in conjunction with City
staff.
VIII.
Hardscaped Areas
1. Hardscaped areas, pathways, driveways, etc. are to be kept free from trash
2. Potential root damage to hardscaped areas is to be reported to the City.
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22
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
IX.
III.
Litter and Graffiti
1. Litter, broken glass, paper, cans, bottles and other small debris are to be
removed from the landscape site weekly and disposed of properly. Graffiti is
to be removed as needed.
THE PROPOSAL
A.
GENERAL INFORMATION
1.
The successful proposer selected for this service shall obtain or provide
proof of having a current City of Oakland Business tax Certificate.
2.
The City Council reserves the right to reject any and all bids.
3.
Local and Small Local Business Enterprise Program (L/SLBE)
a.
Requirement – 50% Local and Small Local Business Enterprise
Program (L/SLBE): There is a 50% minimum participation
requirement for all construction contracts at or over $100,000, all
professional services contracts over $50,000, and all purchases of
commodities, goods and associated services over $50,000.
The City has waived small local business enterprise (SLBE)
subcontracting requirements for Oakland certified local businesses that
apply for professional services contracts as the prime contractor with
the City. The SLBE requirements still applies for non-certified LBEs
and non-local business enterprises.
Consultant status as an Oakland certified local or small local firm and
subcontractor/subconsultant status as an Oakland certified local or
small local firm are taken into account in the calculation. The
requirement may be satisfied by a certified prime consultant and/or
sub-consultant(s). A business must be certified by the City of Oakland
in order to earn credit toward meeting the fifty percent requirement.
The City has waived small local business enterprise (SLBE)
subcontracting requirements for Oakland certified local businesses that
apply for professional services contracts as the prime consultant with
the City. The SLBE requirements still applies for non-certified LBEs
and non-local business enterprises.
There is also a 50% L/SLBE trucking participation requirement to
enhance the participation of locally based trucking firms in city funded
public works projects. In the case of construction projects where
trucking is warranted, 50% of the total trucking dollars must be
allotted to certified (Oakland) Local Truckers. The City will identify in
6
___________________________________________________________________
Economic & Workforce Development Department
Project Implementation Division
250 Frank Ogawa Plaza, Suite 5313
Oakland, CA 94612
REQUEST FOR PROPOSAL
(RFP)
For
Property Maintenance for Parcel 4- Uptown
City Project Number: C339410
Due Date: October 22, 2015 at 2:00 PM
September 2015
Oakland Rising Together !
23
24
REQUEST FOR PROPOSAL (RFP) – Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
2. iSupplier Plan Holders List:
http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Constructio
n/index.htm
Contact Information: The following City staffs are available to answer questions
regarding this RFP.
Project Manager:
1. Brian Kendall, [email protected] or (510) 238-7403
2. Contract Admin: Paula Peav at [email protected] or (510) 238-3190
3. Contract Compliance Officer: Sophany Hang at [email protected] or
(510) 238-3723
II.
SCOPEOF SERVICES
The scope of services includes:
•
Initial Cleanup of 2 sites – cutting, clearing, removing all weeds, vegetation,
overgrowth, trash and debris from site.
•
Bi-weekly maintenance of sites – trash and debris removal from site and
sidewalks fronting site
•
Monthly maintenance of sites – cutting, clearing, removing all weeds,
vegetation, overgrowth from site.
•
Provide photo documentation of cleaned property.
•
Provide emergency services if necessary.
•
Report Public Safety issues and potential hazardous situations to the appropriate
city agencies.
•
Track maintenance work and submit invoices to the Economic & Workforce
Development Department, Project Implementation Division on a quarterly basis
with an itemized list services, dates & times, detailed description of services,
itemized per unit fee of services and photo documentation showing conditions
before and after work completed.
2
25
REQUEST FOR PROPOSAL (RFP) – Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
3
26
REQUEST FOR PROPOSAL (RFP) – Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
4
27
Current
Position
Cleaning
Clenaning Tier 2
Safety
Safety Tier 2
Equipment Operators
Admin
Team Lead
0-90days After 90 Days After 1 year After 2 years
$ 13.50 $
14.00 $ 14.50
$
15.00
$ 13.50 $
14.00 $ 14.50
$ 15.00
$
16.00
$ 14.50 $
15.00 $ 15.50 $
16.00
$ 12.75 $
13.00 $ 13.50 $
14.00
$ 16.00 $
16.50 $ 17.00 $
17.50
28
2016 Proposed Pricing for Clean & Safe Program with General Manager
Cleaning
Ambassador
PRICING
Admin / Data
Entry
Safety Amb
Pressure
Washer ATLV
Team Lead
General Manager
Operations Manager
Pay Rate
$
14.88
$
14.25
$
16.15
$
18.25
$
16.25
$
34.62
$
36.54
FICA
$
1.14
$
1.09
$
1.24
$
1.40
$
1.24
$
2.65
$
2.80
WC
$
0.74
$
0.71
$
0.81
$
0.91
$
0.81
$
1.73
$
1.83
Liability
$
0.38
$
0.36
$
0.41
$
0.47
$
0.41
$
0.88
$
0.93
Unemployment
$
1.01
$
0.97
$
1.10
$
1.24
$
1.11
$
2.35
$
Weekly Hours
415.00
Annual Hours
20.00
21,580.00
288.00
80.00
120.00
40.00
2.48
40.00
1,040.00
14,976.00
4,160.00
6,240.00
Annual Billing
$ 391,754.69
$
18,080.40
$ 295,072.13
$
92,622.40
$ 123,708.00
$
87,840.00
$
92,719.34
Overhead
$
3.62
$
3.62
$
3.62
$
3.62
$
3.62
$
3.62
$
3.62
Benefits
$
1.73
$
1.73
$
1.73
$
1.73
$
1.73
$
1.73
$
1.73
Profit
$
2.38
$
2.38
$
2.38
$
2.38
$
2.38
$
2.38
$
2.38
$
25.11
$
27.43
$
29.99
$
27.55
$
49.96
$
52.30
Bill Rate
$
25.88
Weekly Hours
$
415.00
Annual Hours
$
21,580.00
Annual Billing
$ 558,500.80
D
20.00
1,040.00
$
26,116.36
288.00
80.00
14,976.00
$ 410,789.91
120.00
4,160.00
$
124,766.23
2,080.00
40.00
6,240.00
$ 171,923.74
2,080.00
40.00
2,080.00
$
103,911.91
ANNUAL BILLING
2,080.00
$
108,791.25
$
1,504,800.20
SCHEDULE
Cleaning Ambassador
Admin / Data Entry
415.00
20.00
Safety Amb
288.00
Pressure Washer ATLV
120.00
Team Lead
80.00
General Manager
40.00
Operations Manager
40.00
Weekly Total
Annual
Employees
1,003.00
52,156.00
25.08
Above pricing inclusive of:
Replacement of Operations Supervisor with General Manager at $72,000/year. This position
will be responsible for overseeing all administrative functions of the program, leading and
directing employees, recruitment and training, representing the district at different functions
and interacting with different entities within the city as needed.
Reduction of 20 hours in Admin position
Reduction of 8 hours in Team Lead position
Operations Manager will be responsible for managing on-the-ground daily operations.
29
!
Commercial Succulent Hanging Baskets
Goal: To minimize maintenance and water requirements while still having high
standards of color and aesthetic quality.
Water: thoroughly but infrequently. Waterlogged roots may rot, so no water retention.
Let soil go nearly dry between waterings. The fatter the succulent, the less water it
requires and cacti in particular cannot tolerate overwatering. In winter
most succulents go dormant; withhold water unless days are unseasonably warm.
Soil: Succulents are unfussy about soil providing it drains well. Amend garden soil and
potting mixes 1/3 to 1/2 with perlite or pumice, or use a commercial cactus mix. Lightly
fertilize (half-strength liquid fertilizer) in spring.
Sun: Give at least three hours daily to maintain plant symmetry and color, and
encourage flowering. Protect from intense afternoon sun in summer.
Air circulation: is important to prevent insect infestations. Most succulents are frosttender. Although they can tolerate temps down to freezing and in excess of 90,
between 40 and 80 degrees is ideal.
Notes: Most succulents dislike being cold and wet, but the basket planting style will
naturally prevent that through drainage.
DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530
[email protected] www.downtownoakland.org
[email protected] www.lakemerritt-uptown.org
3
388 19th Street Oakland, California 94612
DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530
[email protected] www.downtownoakland.org
[email protected] www.lakemerritt-uptown.org
4
Total SOBO
SOBO
LMUDA
Total SOBO
SOBO
DOA
816.41
51,402.80
0.00
Watering
568.78
25,251.56
PROW Maintenance
Security
384.43
24,023.20
1,174.83
Oct 15
Misc SOBO expenses
Maintenance
Landscaping Staff Person
0.00
Watering
51,466.64
20,933.07
0.00
288.22
29,428.94
Security
PROW Maintenance
Misc SOBO expenses
Maintenance
Landscaping Staff Person
Oct 15
78,356.22
1,916.67
42,527.98
5,457.50
3,216.81
22,887.59
2,349.67
Budget
60,781.34
1,471.75
32,645.27
5,000.00
1,491.49
18,540.00
1,632.83
Budget
50.0%
84.68%
0.0%
64.12%
0.0%
19.32%
158.73%
15,511.79
546,707.49
870.00
255,298.72
9,724.07
3,384.88
261,918.03
16,328.34
607,813.49
14,717.50
326,452.71
50,000.00
14,914.94
185,400.00
-816.55
-61,106.00
-13,847.50
-71,153.99
-40,275.93
-11,530.06
76,518.03
-26,953.42
-1,916.67
-17,276.42
-4,888.72
-2,832.38
1,135.61
-1,174.84
65.6%
0.0%
59.38%
10.42%
11.95%
104.96%
50.0%
701,380.90
1,072.00
333,168.02
16,083.14
9,860.28
318,875.69
22,321.77
783,562.07
19,166.66
425,279.76
54,575.07
32,168.10
228,875.82
23,496.66
-82,181.17
-18,094.66
-92,111.74
-38,491.93
-22,307.82
89,999.87
-1,174.89
$ Over Budget % of Budget Jan - Oct 15 YTD Budget $ Over Budget
-9,314.70
-1,471.75
-11,712.20
-5,000.00
-1,203.27
10,888.94
-816.42
$ Over Budget % of Budget Jan - Oct 15 YTD Budget $ Over Budget
YTD SOBO Budget
October 2015
89.51%
5.59%
78.34%
29.47%
30.65%
139.32%
95.0%
% of Budget
89.95%
5.91%
78.2%
19.45%
22.7%
141.27%
95.0%
% of Budget
940,274.51
23,000.00
510,335.72
65,490.07
38,601.72
274,651.00
28,196.00
Annual Budget
729,376.17
17,661.00
391,743.25
60,000.00
17,897.92
222,480.00
19,594.00
Annual Budget
5
6
To: Andrew Jones, Uptown/Downtown
Re: Mural Project Downtown Oakland
It is always our mission at Athen B. Gallery to bring new and exciting art projects to our
beautiful city of Oakland. Through our ongoing partnership with the Uptown/Downtown
group we are looking to bring 4 new murals to the downtown area. Each one unique
init’s own way, expanding on the already growing and explosive public art scene. These
murals aim to explore artistic expression, community, social and ethnic issues all the
while pushing the boundaries of what can be developed through public art. Each site
and each artist have been strategically selected to accomplish these goals.
1.‘ESK’ Evan Wilson.
ESK is a local Oakland artist specializing in expressionistic painting. Not to be boxed in
Evan is a man of many talents, he currently works at Old Crow tattoo as a tattoo artists
and is booked solid. His distinct calligraphy style and clean lines make him a local
favorite among the tattoo scene, one of Oakland’s biggest sub-cultures. For his wall
Evan wants to expand on his expressionistic style and explore the possibilities on a
large scale. While most murals tend to be figurative this will be something new and not
commonly seen in Oakland.
7
A possible example of 17th at San Pablo:
2.‘OVER UNDER’ Erick Burke
Over Under is a Reno based artist who’s murals and representational work are cutting
edge and world renowned. He is the true hybrid street artists/contemporary artists that
can co-exsist in both the gallery and the public sphere. His murals are inspiring and
tend to touch on social issues without being overly polarizing. He is the only artist in this
group that is not from Oakland.
8
A possible example of Webster St.
3.Katherine Rutter and Kate Klingbiel
These two female oakland artists create masterful blends of feminism and playful
female power. Their ability to establish soft color pallets and earthy tones make them
the perfect choice to represent the social and sexual diversity of Oakland.
A mock up rendering was not easily available for this document but their websites are
listed above for reference.
9
Some examples of Katherine and Kates’s previous murals:
10
4.Creative Growth.
http://creativegrowth.org/category/news/
Creative Growth is one of the most respected art institutions in the Bay Area. Their
commitment to helping artists with disabilities explore their talents and become
proffesionals is legendary. They have agreed to be a part of this mural program and are
very excited about the possibilities of some of their artist being brought into the public
sphere. We have not yet established which of their artists are capable for such a large
project but we are very excited about their participation.
5. Max Erhman ‘Eon 75
Max is a local artists who’s dynamic organic forms and geometric lines create a distinct
and brilliant style. His background in architecture and design give his work a modern
look of engineering while incorporating color and mystic of contemporary art. He is an
accomplished muralist and artist who currently resides in San Francisco but his studio is
here in Oakland.
An example of his mural work:
___________________________________________________________________
Economic & Workforce Development Department
Project Implementation Division
250 Frank Ogawa Plaza, Suite 5313
Oakland, CA 94612
REQUEST FOR PROPOSALS
(RFP)
For
Property Maintenance: BART 17th Street Gateway
City Project Number: C194971
Release Date: September 30, 2015
Deadline for Submissions: November 16, 2015
11
12
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
5
13
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
Public Art Sculpture Installation: Shifting Topographies by Dan Corson
Dan Corson's dynamic color-shifting topographic wall sculpture and artist-designed
lighting transformed an underutilized shortcut from Broadway to Telegraph Avenue an entrance to the BART 19th Street station - into a new gateway for the Uptown
District. The sculpture, coated in "chameleon paint," shifts color from blue to green
with the sun's movement through the sky and as pedestrians pass through the space.
During evening hours, two lighting projectors splash dynamic color patterns across the
sculpture's surface. Shifting Topographies was built with a combination of mild and
stainless steel, aluminum, fiberglass and polyurea covered T1 Styrofoam. The polyurea
coating protects the Styrofoam from degrading. Once the coating is compromised it
allows water/ moisture in the interior of the sculpture. Therefore, regular inspections to
ensure the integrity of the sculpture are necessary. The two projector lights operate
nightly, from dusk to 2:00 a.m.
III.
SCOPEOF SERVICES
The City of Oakland’s Project Implementation Division of the Economic & Workforce
Development Department is seeking maintenance and repair services to the BART 17th
Street Gateway area as defined by the site map enclosed herein and described in this
section. The selected Contractor shall perform and/or manage the performance of all
such maintenance on a periodic basis and within a reasonable time from when the
selected Contractor is issued a Notice to Proceed.
6
14
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
The maintenance and repair services are as follows:
Specialty Glass Panels
For more detailed information on the Special Laminated Glass Panels, refer to the
construction details drawings attached to this RFP.
1. Inspection of glass on a monthly basis at a minimum.
2. Notify City representative immediately upon identification of damage and request
meeting to identify repair plan.
3. If damage found, or notified of damage, follow standard instructions to maintain
Specialty Glass Panels, according to the following Conditions:
Condition 1: If anti-graffiti film is etched or heavily graffiti damaged
o Replace Anti-graffiti film. Use Solar Zone “6 MIL Anti Graffiti Xtra”
R17301GX
Condition 2: If anti-graffiti film is etched with scratch and there is etching
damage to glass.
o Replace Anti-graffiti film. Use Solar Zone “6 MIL Anti Graffiti Xtra”
R17301GX
o Perform scratched glass repair: remove scratch graffiti and acid etch graffiti
removal
Condition 3: If glass panel is damaged beyond repair.
o Comply with combined printed recommendation of glass manufacturers for
tempered glass, in accordance with all regulatory requirements.
o Window film to simulate the installed decorative glass. Film shall be
installed on the back side - non-reflective side. Custom lines imaged to the
original file or modified to supplied measurements.
o Replace one tempered glass unit 54 by 120 inches maximum. (Note: One
window film panel size is 54 inches.)
o Replace one tempered glass panel wider than 54 inches. Standard length
assumed as 120 inches. (Note: Two film panel window film stock wider
than 54 inches.)
4. Submit Qualifications of a Glazing Installer with your Proposal:
o Company specializing in this work shall not have less than 10 years’
experience on projects of similar type and complexity.
7
15
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
o List Glazing Installer’s three recently completed projects within the last five
years and include client’s name, reference, and e-mail for each completed
project.
o Failure to provide references may deem Proposal non-responsive.
Paving/Ground Plane
5. Remove all refuse and debris from the pavers
6. Power wash, clean and maintain pavers, including replacing or repairing any pavers
if and when they become a tripping hazard for pedestrians.
7. Any hardscape shall be swept and periodically power washed / steam-cleaned, as
requested
8. Propose solution (e.g. installation of planter) to address or prevent urination in
alley, especially near the building entrance of the south wall which is frequently
targeted.
Lighting
9. Remove all stickers and graffiti promptly, using best practice standards and
materials.
Public Art Piece
10. Monthly inspection (at the same time as specially glass inspection) and an annual
full inspection of all art elements. Inspect for graffiti damage, paint damage, cracks,
dents, or other noticeable damage from vandalism or other, unforeseen factors.
11. Routine maintenance and annual cleaning of the art sculpture surface.
Please note that substantial maintenance, repair, or touch-ups should only be
completed by Heavy Industries (www.heavyworld.com), the art fabricator/installer,
or a professional art restorer. If you notice any problem areas, please document and
contact Oakland Public Art Program staff at 510-238-2155.
a) Structural: Evidence of visible damage, cracks, broken welds, etc. Accessible
parts should be inspected annually to ensure that there is no damage.
b) Cleaning: Cleaning is best done with a pressure washer (try not to exceed 6210
cleaning units) at a distance of approximately 4 feet. If certain areas need extra
cleaning pre-soak area with a mild non-solvent based cleaner.
c) Graffiti and Sticker Removal: Graffiti should be removed as soon as possible
with the most effective results coming within 24 hours of the incident. It is
8
16
RFP for PROPERTY MAINTENANCE: 17TH STREET BART GATEWAY
_____________________________________________________________
possible to remove graffiti after 24 hours although it becomes more difficult to
remove the longer it sits on the surface. Clean only with non-abrasive cleaners
as abrasives will permanently damage the paint. Conversely do not polish or
wax the surface as it will become too shiny. To clean use mild soap, followed
by a warm water rinse and dry with a clean, soft cloth. If stain persists, use
mineral spirits with a cloth, rinse and dry. If this fails to achieve the desired
results please refer to the Matthews website for further information and consult
with Public Art staff before implementing any additional methods of removal:
http://www.ppg.com/coatings/matthewspaint/application/Documents/graffiti_re
moval.pdf
12. Maintenance of the projector lights: inspect and report on operation of projector
lights quarterly. Remove stickers and graffiti from light and projector poles as
needed.
IV.
THE PROPOSAL
A.
GENERAL INFORMATION
1.
The successful proposer selected for this service shall obtain or provide
proof of having a current City of Oakland Business tax Certificate.
2.
The City Council reserves the right to reject any and all bids.
3.
Local and Small Local Business Enterprise Program (L/SLBE)
a.
Requirement – 50% Local and Small Local Business Enterprise
Program (L/SLBE): There is a 50% minimum participation
requirement for all construction contracts at or over $100,000, all
professional services contracts over $50,000, and all purchases of
commodities, goods and associated services over $50,000.
The City has waived small local business enterprise (SLBE)
subcontracting requirements for Oakland certified local businesses that
apply for professional services contracts as the prime contractor with
the City. The SLBE requirements still applies for non-certified LBEs
and non-local business enterprises.
Consultant status as an Oakland certified local or small local firm and
subcontractor/subconsultant status as an Oakland certified local or
small local firm are taken into account in the calculation. The
requirement may be satisfied by a certified prime consultant and/or
sub-consultant(s). A business must be certified by the City of Oakland
in order to earn credit toward meeting the fifty percent requirement.
The City has waived small local business enterprise (SLBE)
9
___________________________________________________________________
Economic and Workforce Development – Project Implementation
250 Frank H. Ogawa Plaza, Suite 5313, Oakland CA 94612
REQUEST FOR PROSALS
(RFP)
LANDSCAPE MAINTENANCE SERVICES FOR T5/T6
City Project Number: C339410
Due Date: October 22, 2015 at 2:00 PM
SEPTEMBER 2015
Oakland Rising Together !
17
18
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
2. iSupplier Plan Holders List:
http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Constructio
n/index.htm
Contact Information: The following City staffs are available to answer questions
regarding this RFP.
1. Project Manager: Brian Kendall, [email protected] or (510) 238-7403
2. Contract Admin: Paula Peav at [email protected] or (510) 238-3190
3. Contract Compliance Officer: Vivian Inman at [email protected] or
(510) 238-6261
PROJECT AREA DESCRIPTION
The project is bounded by Clay Street and extends down 12th and 13th Streets towards
Broadway to about midblock. The area is an open area landscaped with lawn, trees and shrubs
and includes two driveways that are entrances to City Center parking garages. The area is
surrounded by fence. The area is x amount of acres or sq. feet.
The City of Oakland is soliciting bids for landscape maintenance services for T5/T6. The
contractor will provide a full range of landscape management and maintenance services. These
services include but are not limited to:
Mow lawn to industry standards
Monitor and repair irrigation systems
Maintain weed free planting beds
Prune trees and shrubbery to promote growth as needed to industry standard
Replace plant material as needed
Litter removal
Graffiti removal
Provide monthly herbicide use report as required by Department of Agriculture
Pest/rodent control management
•
•
•
•
•
•
•
•
•
II.
SCOPEOF SERVICES
The contractor will maintain all landscaped areas at T5/T6 in a workmanlike manner, using
quality equipment, and include all supervision, labor, materials, tools, supplies and services.
A. CONTRACTOR QUALIFICATIONS
I.
The contractor will agree to perform services in accordance with all ordinances,
resolutions, statutes, rules, laws, and regulations of any Federal, State or local
governmental agency having jurisdiction in effect at the time service is
provided.
2
19
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
II.
A valid California C-27 contractor's license authorized by the State of
California. Alternatively, an A or B licensed contractor with a C-27 licensed
subcontractor is eligible to bid on this project. All licenses must be current at
time of bid.
III.
It is preferred that at least one employee on staff who has experience or training
in Integrated Pest Management (IPM).
IV.
It is preferred to have at least one employee assigned the project who is a
Certified Irrigation Contractor (Irrigation Association).
V.
It is preferred to have a least one employee assigned to the project who is
Certified Arborist or Certified Tree Worker (International Society of
Arboriculture).
VI.
Contractors are encouraged to partner with local non-profit organizations for
labor. Please contact the Contract Compliance Officer for further
information.
B. COORDINATING WITH THE EWD – PROJECT IMPLEMENTATION
I.
The contractor shall liaise with the Project Manager of the City or his/her
designated representative(s) for all enquiries and approvals.
II.
Work schedules, including the possibility of Saturday scheduling and any
subsequent adjustments, will be determined in cooperation with the Public
Works Agency.
III.
Appropriate precautions will be employed to protect property from accidental
chemical, fuel, oil, or other contaminate spills, including drift to non-target
areas, and to ensure the safety of the applicator while in performance of the
work.
IV.
Oil leaks must be repaired immediately and repairs may not be done at the
landscape site.
V.
Washing or blowing soil, chemicals, litter mulch, soil amendments or other
materials in to the storm drain is prohibited.
VI.
All chemicals are to be applied in a safe manner and according to the label
instructions and local, State, Federal requirements.
VII.
Plants, irrigation systems, damaged by traffic accidents or vandalism are to be
reported immediately to the EWD – Project Implementation Project Manager.
3
20
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
VIII.
Any latent or unforeseeable conditions which will materially affect the
performance of the work will be immediately reported to the EWD – Project
Implementation to any action to proceed by the Contractor and such action will
only be performed subsequent to receipt of written instructions of EWD –
Project Implementation.
C. LANDSCAPE MAINTENANCE SERVICES
I.
II.
III.
Watering
1. Irrigation systems are to be adjusted appropriately to prevailing weather
conditions, soil infiltration rates, and plant species’ rooting depth and water
requirements within each watering zone to ensure plant appearance and
health, conserve water, and avoid overspray and water damage to hardscaped areas.
2. The irrigation system is to be inspected and maintained to ensure proper
function April- October weekly and November – March monthly.
Inspections include cleaning and adjusting all sprinkler and bubbler heads,
and valves for proper coverage. All malfunctioning equipment shall be
repaired prior to the next scheduled irrigation using only replacement parts
of the same manufacturer, type, and application rates as existing, or
approved equals or upgrades.
3. The contractor must submit monthly documentation of irrigation checks and
note any changes or adjustments to the system.
4. Landscape irrigation is to be scheduled ideally between 10:00 pm and 7:00
am. Watering is to be done no more than twice a week or whatever is the
State approved Water Mandate.
Mowing and Grooming of Lawns
1. Twice per month lawns are to be mowed and edged, grass to be trimmed
around sprinkler heads, poles, trees, or any objects.
2. Leaf litter is not allowed to accumulate to the point that it will damage or
kill turf.
Grooming of Ground Cover , Shrubs and Trees
1. Ground cover is to be edged and kept within boundary areas. Such plants
are to be pruned to prevent growth on fences, shrubbery, trees, poles, or any
other structure.
2. Irrigation heads are to be kept free encroaching grass plants, dirt, and other
debris.
3. Pruning of shrubs, trees and vines is to be done at the proper time according
to the species growth pattern. Shrubs, trees, and vines bordering any
pathway, sidewalks, etc. are to be pruned to prevent any encroachment
issue.
4. Remove but do not replace any dead tree or shrubs unless directed
otherwise.
4
21
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
IV.
Fertilization
1. Lawns are to be fertilized in the fall after the season’s first rainfall and with
quantities sufficient to maintain good growth and color. Lawns shall be
aerated annually and top-dressed.
2. Shrubs, trees, and groundcovers are to be fertilized in the fall after the
season’s first rainfall with a complete fertilizer, or a specific fertilizer as
required by the plants at proper times general fertilizer applications are to be
made a minimum of once every four (4) months.
3. Fertilizers are to be provided by the Contractor. Upon the application of any
fertilizer a written notice indicating the fertilizer name and date applied must
be submitted to the City.
4. Gypsum must be used in areas that show deficiency because of high salt
level (recycled water).
V.
Integrated Pest Management
1. Chemical pesticides are potentially dangerous to human and environmental
health. Non-pesticide alternatives, when reasonably available are to be
given preference.
2. Before application of any chemical, proper posting shall be required.
3. Contractor shall maintain health, attractive plants, maximizing resistance to
pests and minimizing intrusion of weed growth. Contractor shall monitor
for presence of pests and evaluate pest’s impacts to plant health and
appearance and nuisance to public.
4. Any chemical pesticide is to be furnished by the Contractor. Prior to the
application of any chemical or spray, an MSDS (Material Safety Data Sheet)
must be submitted to the City.
5. Invasive plants, seedlings, and suckers not planted intentionally as part of
the landscape shall be removed from the landscape.
VI.
Weeds
1. A regular weed control program is to be employed to ensure the landscaping
is kept reasonably free from weeds.
VII.
Mulch
1. Exposed areas not covered by groundcover are to have a minimum layer of
3” course mulch at all times Mulch is to be applied so that it is below grade
(curb, edging, etc.,) by half an inch. Additional grading of areas adjacent to
sidewalks, pathways, or edgings may be required to maintain finish grade of
the mulch and at an appropriate level, when available, chipped plant pruning
generated on site is to be used.
2. Replenish soil amendments and mulch as needed in conjunction with City
staff.
VIII.
Hardscaped Areas
1. Hardscaped areas, pathways, driveways, etc. are to be kept free from trash
2. Potential root damage to hardscaped areas is to be reported to the City.
5
22
REQUEST FOR PROPOSALS (RFP) – (T5/T6 LANDSCAPE MAINTENANCE)
_____________________________________________________________
IX.
III.
Litter and Graffiti
1. Litter, broken glass, paper, cans, bottles and other small debris are to be
removed from the landscape site weekly and disposed of properly. Graffiti is
to be removed as needed.
THE PROPOSAL
A.
GENERAL INFORMATION
1.
The successful proposer selected for this service shall obtain or provide
proof of having a current City of Oakland Business tax Certificate.
2.
The City Council reserves the right to reject any and all bids.
3.
Local and Small Local Business Enterprise Program (L/SLBE)
a.
Requirement – 50% Local and Small Local Business Enterprise
Program (L/SLBE): There is a 50% minimum participation
requirement for all construction contracts at or over $100,000, all
professional services contracts over $50,000, and all purchases of
commodities, goods and associated services over $50,000.
The City has waived small local business enterprise (SLBE)
subcontracting requirements for Oakland certified local businesses that
apply for professional services contracts as the prime contractor with
the City. The SLBE requirements still applies for non-certified LBEs
and non-local business enterprises.
Consultant status as an Oakland certified local or small local firm and
subcontractor/subconsultant status as an Oakland certified local or
small local firm are taken into account in the calculation. The
requirement may be satisfied by a certified prime consultant and/or
sub-consultant(s). A business must be certified by the City of Oakland
in order to earn credit toward meeting the fifty percent requirement.
The City has waived small local business enterprise (SLBE)
subcontracting requirements for Oakland certified local businesses that
apply for professional services contracts as the prime consultant with
the City. The SLBE requirements still applies for non-certified LBEs
and non-local business enterprises.
There is also a 50% L/SLBE trucking participation requirement to
enhance the participation of locally based trucking firms in city funded
public works projects. In the case of construction projects where
trucking is warranted, 50% of the total trucking dollars must be
allotted to certified (Oakland) Local Truckers. The City will identify in
6
___________________________________________________________________
Economic & Workforce Development Department
Project Implementation Division
250 Frank Ogawa Plaza, Suite 5313
Oakland, CA 94612
REQUEST FOR PROPOSAL
(RFP)
For
Property Maintenance for Parcel 4- Uptown
City Project Number: C339410
Due Date: October 22, 2015 at 2:00 PM
September 2015
Oakland Rising Together !
23
24
REQUEST FOR PROPOSAL (RFP) – Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
2. iSupplier Plan Holders List:
http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Constructio
n/index.htm
Contact Information: The following City staffs are available to answer questions
regarding this RFP.
Project Manager:
1. Brian Kendall, [email protected] or (510) 238-7403
2. Contract Admin: Paula Peav at [email protected] or (510) 238-3190
3. Contract Compliance Officer: Sophany Hang at [email protected] or
(510) 238-3723
II.
SCOPEOF SERVICES
The scope of services includes:
•
Initial Cleanup of 2 sites – cutting, clearing, removing all weeds, vegetation,
overgrowth, trash and debris from site.
•
Bi-weekly maintenance of sites – trash and debris removal from site and
sidewalks fronting site
•
Monthly maintenance of sites – cutting, clearing, removing all weeds,
vegetation, overgrowth from site.
•
Provide photo documentation of cleaned property.
•
Provide emergency services if necessary.
•
Report Public Safety issues and potential hazardous situations to the appropriate
city agencies.
•
Track maintenance work and submit invoices to the Economic & Workforce
Development Department, Project Implementation Division on a quarterly basis
with an itemized list services, dates & times, detailed description of services,
itemized per unit fee of services and photo documentation showing conditions
before and after work completed.
2
25
REQUEST FOR PROPOSAL (RFP) – Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
3
26
REQUEST FOR PROPOSAL (RFP) – Property Maintenance Services for Parcel 4-Uptown
_____________________________________________________________
4
27
Current
Position
Cleaning
Clenaning Tier 2
Safety
Safety Tier 2
Equipment Operators
Admin
Team Lead
0-90days After 90 Days After 1 year After 2 years
$ 13.50 $
14.00 $ 14.50
$
15.00
$ 13.50 $
14.00 $ 14.50
$ 15.00
$
16.00
$ 14.50 $
15.00 $ 15.50 $
16.00
$ 12.75 $
13.00 $ 13.50 $
14.00
$ 16.00 $
16.50 $ 17.00 $
17.50
28
2016 Proposed Pricing for Clean & Safe Program with General Manager
Cleaning
Ambassador
PRICING
Admin / Data
Entry
Safety Amb
Pressure
Washer ATLV
Team Lead
General Manager
Operations Manager
Pay Rate
$
14.88
$
14.25
$
16.15
$
18.25
$
16.25
$
34.62
$
36.54
FICA
$
1.14
$
1.09
$
1.24
$
1.40
$
1.24
$
2.65
$
2.80
WC
$
0.74
$
0.71
$
0.81
$
0.91
$
0.81
$
1.73
$
1.83
Liability
$
0.38
$
0.36
$
0.41
$
0.47
$
0.41
$
0.88
$
0.93
Unemployment
$
1.01
$
0.97
$
1.10
$
1.24
$
1.11
$
2.35
$
Weekly Hours
415.00
Annual Hours
20.00
21,580.00
288.00
80.00
120.00
40.00
2.48
40.00
1,040.00
14,976.00
4,160.00
6,240.00
Annual Billing
$ 391,754.69
$
18,080.40
$ 295,072.13
$
92,622.40
$ 123,708.00
$
87,840.00
$
92,719.34
Overhead
$
3.62
$
3.62
$
3.62
$
3.62
$
3.62
$
3.62
$
3.62
Benefits
$
1.73
$
1.73
$
1.73
$
1.73
$
1.73
$
1.73
$
1.73
Profit
$
2.38
$
2.38
$
2.38
$
2.38
$
2.38
$
2.38
$
2.38
$
25.11
$
27.43
$
29.99
$
27.55
$
49.96
$
52.30
Bill Rate
$
25.88
Weekly Hours
$
415.00
Annual Hours
$
21,580.00
Annual Billing
$ 558,500.80
D
20.00
1,040.00
$
26,116.36
288.00
80.00
14,976.00
$ 410,789.91
120.00
4,160.00
$
124,766.23
2,080.00
40.00
6,240.00
$ 171,923.74
2,080.00
40.00
2,080.00
$
103,911.91
ANNUAL BILLING
2,080.00
$
108,791.25
$
1,504,800.20
SCHEDULE
Cleaning Ambassador
Admin / Data Entry
415.00
20.00
Safety Amb
288.00
Pressure Washer ATLV
120.00
Team Lead
80.00
General Manager
40.00
Operations Manager
40.00
Weekly Total
Annual
Employees
1,003.00
52,156.00
25.08
Above pricing inclusive of:
Replacement of Operations Supervisor with General Manager at $72,000/year. This position
will be responsible for overseeing all administrative functions of the program, leading and
directing employees, recruitment and training, representing the district at different functions
and interacting with different entities within the city as needed.
Reduction of 20 hours in Admin position
Reduction of 8 hours in Team Lead position
Operations Manager will be responsible for managing on-the-ground daily operations.
29
!
Commercial Succulent Hanging Baskets
Goal: To minimize maintenance and water requirements while still having high
standards of color and aesthetic quality.
Water: thoroughly but infrequently. Waterlogged roots may rot, so no water retention.
Let soil go nearly dry between waterings. The fatter the succulent, the less water it
requires and cacti in particular cannot tolerate overwatering. In winter
most succulents go dormant; withhold water unless days are unseasonably warm.
Soil: Succulents are unfussy about soil providing it drains well. Amend garden soil and
potting mixes 1/3 to 1/2 with perlite or pumice, or use a commercial cactus mix. Lightly
fertilize (half-strength liquid fertilizer) in spring.
Sun: Give at least three hours daily to maintain plant symmetry and color, and
encourage flowering. Protect from intense afternoon sun in summer.
Air circulation: is important to prevent insect infestations. Most succulents are frosttender. Although they can tolerate temps down to freezing and in excess of 90,
between 40 and 80 degrees is ideal.
Notes: Most succulents dislike being cold and wet, but the basket planting style will
naturally prevent that through drainage.
