Statutory Compliance of All Acts

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I. THE TAMIL NADU SHOPS AND ESTABLISMENTS ACT, 1947 AND THE
TAMIL NADU SHOPS AND ESTABLISHMENTS RULES, 1948
i) Applicability
The Act is applicable to all Shops and Commercial Establishments.
ii) Duties and Obligations
The following registers need to be maintained by the employer
NAME OF THE REGISTER FORM NO. SECTION & RULE
Register of Fines FORM B Section 35(1!
R"le 11(3(a
Register of ded"ctions for
damage or #oss
FORM $ Section 3%(&!
R"le 11('
Register of (d)ances FORM * Section 3+!
R"le 13('
Register of ,mployment FORM , and
FORM F
Section '%!
R"le 1-(1
Record of .o"rs of /or0 FORM . Section '%!
R"le 1-(3
Register of .olidays1
#ea)es etc21
FORM 3 Section '%!
R"le 1-(+
Register of /ages FORM M Section '%!
R"le 11(5
Register of Ser)ice FORM 4 Section '%!
R"le 1-!((
a) To exhibit a notice in Form J specifying the day of the week on which
persons employed shall be given holiday.
b) To display the name board in Tamil and other languages below.
iii) Consequence of Non-Compliance of the Requirements
ailure to comply with certain provisions may attract fine upto !s."#$%&.
i!) Administering Authority
The 'abour (epartment.
II. THE TAMIL NADU INDUSTRIAL ESTABLISHMENTS [NATIONAL AND
FESTIVAL HOLIDAYS] ACT, 198 AND THE TAMIL NADU INDUSTRIAL
ESTABLISHMENTS [NATIONAL AND FESTIVAL HOLIDAYS] RULES 199
i) Applicability
Applicable to all industrial and other establishments including shops.
ii) Duties"Obligations
a) To allow every employee in each calendar year) a holiday on "*
th
+an) ,#
th
Aug.)
"
nd
-ct. and five other holidays for such festivals as the employer may specify in
consultation with employees.
b) To submit proposal for the specification of festivals if -!. /o.0 in duplicate
along with a copy of notice in -!. /o.00 to the +urisdictional 0nspector.
c) To display holidays list approved in -!. /o.000 in the premises of
establishment .
d) The employer should send to the 0nspector a statement showing the holidays
allowed in the calendar year under section 1 in -!. /o. 2 and also display the
same in the premises.
e) The employer should serve a /otice in -!. /-.2&A on the employee who is
re3uired to work on any holiday) not less than "4 hours before such holiday.
f) To give twice the wages to employees who work on holidays or normal wages
with a substituted holiday.
iii) Consequence of Non-Compliance of the Requirements
ailure to comply with the provisions may attract imprisonment upto 1 months or fine
upto !s. #$$%& or both.
i!) Administering Authority
'abour (epartment.
###$ %ayment of &ratuity Act' ()*+ and ,amil Nadu %ayment of &ratuity Rules' ()*-
i) Applicability
Applicable to factory) plantation) shop or any other establishments employing ten or
more persons with minimum of five years continuous services 5without any limit of
salary)
ii) Duties and Obligations
a) To pay gratuity at the rate of ,# days salary per year of service to employees)
who have put in a minimum of # years service.
6/ote7 The calculation of gratuity should be made as follows7
(ivide the monthly salary by "* days and multiply by ,# days and further multiplied by
number of years of services. The last year8s service if more than six months to be taken
as one year for calculation and in all other years employee should work minimum of "4$
days.9
b) To pay gratuity with in 1$ days from the date of receipt of application by the
employee in orm :08.
c) To obtain nomination in orm from employees on completion of one year
service.
d) To serve /otice of opening in orm A to ;urisdictional controlling authority.
e) To display abstract of the Acts and !ules in Tamil and English at the premises of
establishment.
f) To maintain and use forms prescribed under the !ules.
iii) Consequence of Non-Compliance of the Requirements
ailure to comply with certain provisions of the Act may attract imprisonment upto
* months or fine upto !s. ,$$$$%& or both.
i!) Administering Authority
The 'abour (epartment.
#.$ /mployment /0changes 1Compulsory Notification of .acancies2
Act'()3) and /mployment /0changes 1Compulsory Notification of
.acancies2 Rules' ()45
i) Applicability 7
Any industry % trade % business % office % occupation in private sector) employing
"# or more persons) to do any work.
ii) (uties and -bligations7
a) To notify any vacancy in any employment) in the prescribed format) to
the ;urisdictional Employment Exchanges) at least ,# days in advance of
filling up the vacancy.
b) To intimate the result of selection to the Employment Exchanges within
,# days of such selection.
c) To furnish a 3uarterly return in orm E! 0) within 1$ days from the closure
of .arch) +une) September and (ecember and also a return in orm E!
00) once in two years) within 1$ days from the closure of the year.
d) There is no obligation upon the employer to recruit any person sent by the
Employment Exchange) to fill any vacancy.
iii) Conse3uence of /on&Compliance of the
!e3uirements7
ailure to notify any vacancy or failure to furnish any information or return may
attract a fine ranging from !s."#$%& to !s.,)$$$%& .
iv) Administering Authority
(irectorate of Employment and Training.
.$ 6or7men8s Compensation Act' ())- and ,amilnadu 6or7men8s
Compensation Rules' ()+9$
i) Applicability
Section "5n) of the Act brings workmen employed in any capacity as is
specified in Schedule 00 within its provisions. Employees who are engaged in the
operation) repair or maintenance of a lift) in the maintenance of bank<s buildings)
in operation = maintenance of generators) in the maintenance of electrical fittings
and accessories) employed as watchmen or drivers) etc. are covered by the Act.
ii) Duties and Obligations
a) To pay compensation for death) personal in;ury caused by the accidents arising
out of and in the course of his employment in terms of Section 4 of the Act.
6/ote7 The amount of minimum compensation prescribed is !s. #$)$$$%& for death) and
varies depending upon monthly wages) age of the workmen and other relevant factors
and for permanent total disablement the minimum compensation is !s.*$)$$$%&9
iii) Consequence of Non-Compliance of the Requirements
ailure to make payment of compensations with in the stipulated time limit may attract a
fine up to #$> of the amount payable and fine of a maximum of !s. #)$$$%& . or failure
to comply with the other provision of the Act.
i!) Admission Authority
'abour (epartment.
.#$ ,he :aternity ;enefit Act' ()4( and ,amilnadu :aternity ;enefit Rules ()4*$
i) Applicability
Applicable to every shops and establishment) a factory) mine) a plantation) in
which ten or more persons are employed.
6/ote7 ?here benefits under ES0 Act are available) the .aternity @enefit Act will
not be applicable9.
ii) Duties " Obligations " Contents
a) /ot to employ a women) during six weeks immediately after her delivery)
miscarriage or medical termination of pregnancy.
b) /ot to provide arduous nature of work to pregnant women.
c) To pay maternity benefits for a maximum period of twelve weeks of which six
weeks before delivery and six weeks after delivery provided the women
works for a minimum of A$ days in a year.
d) To grant leave with wages for six weeks in case of miscarriage and medical
termination of pregnancy and leave with wages for two weeks in case of
tubectomy operation.
e) To grant one months leave with wages) in addition to maternity benefits) for
illness arising out of pregnancy) delivery) pre&mature birth of a child)
miscarriage) medical termination of pregnancy and tubectomy operation.
f) To give two breaks of ,# minutes each to nursing mothers until the child
attains the age of ,# months.
g) /ot to discharges) dismiss during the period of absence allowed under the
Act % !ules.
h) To exhibit abstract of the Act and the !ules in the premises.
.
i) Bnder this Act .uster !oll in orm :A8 as per !ule 1 of Tamilnadu .aternity
@enefit !ules has to be maintained) for which the following particulars are
needed in respect of the women employees who avail the benefits under the Act.
,) /ame of the women employee
") Age
1) (ate of giving /otice of pregnancy in orm :(8
4) Amount of wages paid
#) Ceriod of leave7 rom To
The abo)e partic"lars ha)e to be f"rnished as and when the beneficiaries apply to a)ail
the benefits2
+) The employer is bound to supply copies of orms :@8) :C8) :(8) :E8) :8)8D8) :E8
and :08) free of cost to every women employee who re3uests for them as per !ule
," of the Tamilnadu .aternity @enefit !ules.
0 (ll the records so obtained ha)e to be preser)ed for a period of two years from the
date of preparation2
# (bstract of the pro)isions of the (ct and R"les in Form 567 has to be displayed in a
conspic"o"s place in the establishment2
m) Annual !eturn in orm :F8 has to be submitted on or before 1,
st
+anuary
of every year.
iii) Consequence of Non-Compliance of the Requirements
ailure to comply with certain provisions of the Act and !ules) may attract
imprisonment upto one year and fine from !s.")$$$%& to !s. #)$$$%& or both.

i!) Administering Authority
or actories 7 0nspectorate of factories
or others 7 'abour (epartment.
.##$ :inimum 6ages Act' ()9< = :inimum 6ages 1,amilnadu2 Rules' ()3<
iv) Applicability 7
! To all Scheduled Employments 5irrespective of
number of employees employed) as notified by the
State % Central government) from time to time.
ii) (uties and -bligations 7
a) To pay the minimum rates of wages 6@asic G (A9 as fixed by the Dovernment)
from time to time.
6 Note7 (A is linked to the Average Consumer Crice 0ndex /umber in
the state and conse3uently the rate of (A changes every year
from ,
st
April9
!" T# $%&'(%&' ()* +#,,#-&'. /*.&0(*/0 1'2*/ T)* M&'&$1$ 3%.*0 A4(,
1948 %'2 ()* M&'&$1$ 3%.*0 5T%$&,'%21" R1,*0, 196
NA:/ OF ,>/ R/&#?,/R FOR: NO$ ?/C,#ON = R@A/
!egister of ines -!. 0 !ule ",54)
!egister of deductions for
damage or 'oss
-!. 00 !ule ",5")
-vertime !egister for
?orkers
-!. 02 !ule "*5")
.uster !oll -!. 2 !ule "H5#)
!egister of Employees -!. I0 !ule "H5*)
!
c) To exhibit notices containing minimum rates of wages) abstract of the Act
and the state !ules in orm I.
d) To submit Annual !eturn in orm 000 as per !ule ",54&A) before ,
st
of
ebruary) of the following year.
iii) Consequence of Non-Compliance of the Requirements
ailure to pay the minimum rate of wages) or a violation of any Section or !ule
may attract penalty of imprisonment upto * months or fine of !s. #$$%& or both.

iv) Administering authority The 'abour (epartment
VIII.THE TAMIL NADU LABOUR 3ELFARE FUND ACT, 1977 AND THE
TAMIL NADU LABOUR 3ELFARE FUND RULES, 1978
i) Applicability
Applicable to all industrial and other establishments.
ii) Duties and Obligations
a) To deduct !s. #%& from the employee8s salary for (ecember month and add
!s. ,$%& as employer8s contribution and deposit the same with the Tamilnadu
'abour ?elfare @oard before 1,
st
+anuary of each year.
b) To submit a statement of contributions in orm () before 1,
st
+anuary each
year.
c) To remit all fines) wages) bonus etc. remained unpaid for more than 1 years)
to the tamilnad'abour ?elfare @oard
ii) Consequence of Non-Compliance of the Requirements
ailure to comply with certain provisions of the Act % !ules) may attract
imprisonment upto 1 months and fine of !s. #$$%& or both for first offence and
imprisonment upto * months and fine of !s.,$$$%& for second and subse3uent
offences
iii) Administering Authority
The 'abour ?elfare @oard.
#B$ /mployees %ro!ident Funds and :iscellaneous %ro!isions Act' ()3+
Employees Provident Funds Scheme 1952, Employees Pension Scheme 1995 and
Employees Deposit Linked Insurance Scheme, 19!"
i) Applicability
To all factories and other establishments employing "$ or more persons 5including
casuals) temporary) contract and daily wages clerical) technical) managerial) drawing
salary upto !s. *#$$%& 5@asicG (A G !etaining allowances) per month.
ii) Duties = Obligations

a) To obtain C Code /umber) soon after employing "$ or more persons) from
the !egional% Sub&!egional C Commissioner by submitting prescribed forms.
b) To allot individual C /umber) to each employee and maintain the list in orm
J.
c) To obtain /omination and (eclaration in om." from every employee including
casual) Temporary) Contract or !egular immediately and obtaining employer8s
Code /umber.
d) To deduct ," > of earned salary 5gross of basic G (AG retaining allowance if
any) in the payment.
e) To pay employee8s share of ,"> and employer8s share of 1.*H> to the
Crovident und in A%c. /o., through prescribed common challan) within ,#
days from the wage period.
f) To pay employer8s share of A.11> to the Cension und in A%c. /o. " through
prescribed common challan within ,# days from the wage period.s
g) To pay C Administration Charges at ,.,$> to A%c. /o. ,$ through prescribed
common challan within ,# days from the wage period.
h) To pay E(' 0 charges at $.#> to A%c. /o. ", through prescribed common
challan within ,# days from the wage period.
i) To pay 0nspection charges at $.$,> to A%c. /o."" through prescribed common
challan within ,# days from the wage period.
;) To maintain Contribution Card in orm 1&A separately for all C members.
k) To send monthly statement of Contributions in orm ,"&A along with copies of
paid challans.
l) To send orm # along with the (eclaration and /omination in orm " and
orm ,$ along with orm 1&A.
m) To send Annual !eturn in orm *&A along with orm 1&A before "$
th
.arch of
each year.
iii) Consequence of Non-Compliance of the Requirements
a) Avoiding to pay contributions before the due date) may attract
imprisonment upto one year or fine of !s.#)$$$%& or both.
b) ailure to make payments towards C) Cension) E('0) C Administration
and inspection may attract imprisonment upto twelve years.
i!)Administering Authority
!egional % Sub&!egional Crovident und Commissioners
X. The Employee’s State Insurance Act, 1948 and The Employees State Insurance
(Central !ules, 19"#

i) Applicability
Applicable to all factories) employing ten or more persons and all other establishments
employing "$ or more persons drawing salary upto !s. *)#$$%& per month.
ii) Duties = Obligations
a) To register the factory % establishment) within ,# days by filing orm $, and to
obtain employer8s code number.
b) To obtain (eclaration) in orm , before taking any person into employment.
To send declaration forms within ,$ days to the ES0 'ocal office along with
!eturn of (eclaration in orm 1.
c) To deduct ,.H#> of the wages as employee8s contribution and add 4.H#> as
employee8s contribution and deposit the same within ", days of the last day
of the calendar month.
d) To maintain a !egister of Employees in orm H and make entries of
contributions.
e) To make payment of ES0 contributions within ", days of wage period.
f) To send !eturn of Contributions in orm * to 'ocal -ffice within 4" days from
the closure of contribution period.
g) To obtain particulars of employee8s family in orm ,&A and later) any changes
in orm ,#&@) within ,$ days) and submit the same to the local ES0 office.
h) To issue 0dentity Card) in place of slip) to the employees.
i) To maintain a bound 0nspection @ook) prescribed under !egulation ,$" A K
an Accident @ook in orm ,# and to send Accident !eport to the local
office%dispensary and to others depending upon the seriousness of the
accident.
iii) ;enefits
Employee will be eligible for medical benefit) sickness benefit) maternity benefit and
benefits for employment in;ury. An employee will be eligible for full benefit only after
contributing during the contribution period.
i!) Consequence of Non-Compliance of the
Requirements
ailure to pay contribution within the specified period and comply with other provisions)
may attract7
a) interest at ,#> p.a.
b) damage from # to "#>
c) Cunishment with imprisonment upto 1 years and or a fine of !s. #)$$$.
!) Administering Authority
The ES0 Corporation.
9$ Contract Aabour CRegulation and Abolition) Act' ()*5 and
,he ,amil Nadu Contract Aabour 1R = A2 Rules' ()*3
i) Applicability
Applicable to establishments employing "$ or more workmen as contract labour
The Act also applies to contractor who employs "$ or more workmen in one
establishment.
ii) Duties and Obligations
The Establishment has to be registered under the Act as Crincipal
Employer.
$ ( Register of $ontractors in Form!899 has to be maintained by the :rincipal
,mployer as per R"le %' of The Tamil /adu Contract 'abour 6! = A9 !ules)
,JH#
() The Crincipal Employer should furnish a Certificate in orm&2 to the Contractors
engaged) as per !ule ",5") of The Tamil /adu Contract 'abour 6! = A9 !ules) ,JH#
E" The $ontractor in t"rn has to apply for iss"e of licence in Form!9; accompanied
by the prescribed fees and Sec"rity *eposit at the rate of Rs25<=! per contract wor0men1
he = she proposes to employ1 s"b>ect to a minim"m of &< wor0men2
F" The $ontractors so listed ha)e to maintain the following Registers as per the
$ontract #abo"r (Reg"lation ? (bolition $entral R"les1 1+%12
N%$* #+ ()* R*.&0(*/ F#/$ N#2 S*4(&#' & R1,*
12 Register of /or0men Form!8999 R"le %5
&2 M"ster Roll Form!8;9 R"le %@(1(a
32 Register of /ages Form!8;99 !do!
'2 /age!c"m!M"ster Roll Form!8;999 !do!
52 Register of *ed"ctions Form!88 !do!
-2 Register of Fines Form!889 !do!
%2 Register of (d)ances Form!8899 !do!
@2 Register of O)ertime Form!88999 !do!
G" Ret"rns to be s"bmitted to the Registering = #9censing ("thorityA
F#/$ N#. S*4(&#' & R1,* P*/&#2&4&(9 L%0( 2%(* +#/ 01!$&00&#'
By :rincipal ,mployer
Form 4o288; R"le @&(& (nn"al 15
th
Febr"ary
By $ontractor
Form 4o2889; R"le @&(1 .alf!yearly 3<
th
6an"ary =31
st
6"ly2
iii) Consequence of Non-Compliance of the Requirements
Any obstruction to an 0nspector) in discharge of his duties) refuses or wilfully neglects to
provide reasonable facility or refuses to produce any register or other documents) may
attract imprisonment upto 1 months or a fine of !s. #$$%& to !s.,$$$%& or both.
i!) Administering Authority
'abour (epartment.

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