Sync Your Laptop PDF
Content
PDF User Guide
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Contents
I
Table of Contents
Foreword 1
Part I Synchronizing Your Laptop Part II Getting Started Part III Creating a Smart Sync profile Part IV Using a Smart Sync Profile Part V Help using SyncBackSE Part VI System Requirements Part VII Freeware Part VIII Buy SyncBackSE Part IX Legal Information Part X Privacy Statement Part XI Company Information Index
4 6 10 20 24 28 30 32 36 38 42 43
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
I
Foreword
1
Sync Your Laptop with SyncBackSE
2BrightSparks Pte Ltd © 2003 - 2005. All Rights Reserved. No parts of this work may be reproduced in any form or by any means - graphic, electronic, or mechanical, including photocopying, recording, taping, or information storage and retrieval systems - without the written permission of 2BrightSparks Pte Ltd. Products that are referred to in this document may be either trademarks and/or registered trademarks of the respective owners. The publisher and the author make no claim to these trademarks. While every precaution has been taken in the preparation of this document, the publisher and the author assume no responsibility for errors or omissions, or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it. In no event shall the publisher and the author be liable for any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document. 2BrightSparks Pte Ltd. October 2005
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Synchronizing Your Laptop
Part
I
4
Sync Your Laptop with SyncBackSE
1
Synchronizing Your Laptop
Synchronizing Your Notebook, Tablet, or Laptop Files
SyncBackSE helps you backup and synchronize all your important files: your pictures, videos, music, Word documents, spreadsheets, databases, emails etc. SyncBackSE V4 introduced the Smart Sync functionality which allows you to safely and easily synchronize files between two different directories. Those files could be on different drives, different computers (via networked drives), different devices (e.g. a USB memory key), or even over the Internet via FTP. One of the great uses of Smart Sync is to synchronise you laptop, notebook, or tablet with your PC. This e-book shows you how.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Getting Started
Part
II
6
Sync Your Laptop with SyncBackSE
2
Getting Started
The difference between Backup and Synchronization
You perform a backup when you want to keep a second copy (a backup) of your files. For example, you would backup your files from your computer to an external drive. A backup does not change your original files. If you accidentally delete a file, or make changes you don not want, etc. then you can restore the original file from the backup. The following graphics illustrate a backup and restore operation:
When synchronizing files you are however copying files between two computers or storage mediums, e.g. your hard disk and a USB memory key. For example, you have a desktop computer and a notebook computer and have copies of the same files on both computers. You may be changing those files either on your desktop or notebook depending on the situation. For example, you may go on a business trip with your notebook and change the files while away. When you return you want to make sure your desktop and notebook have the latest copies of those files. To do this you would synchronize the files. With synchronization files are copied from one to the other based on when they were last changed. Files may also be deleted, e.g. you deleted a file on your notebook and so want the same file on your desktop to also be deleted.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Getting Started
7
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
Part
III
10
Sync Your Laptop with SyncBackSE
3
Creating a Smart Sync profile
Creating a Smart Sync profile
In the following example we'll create a profile on the desktop computer to sync with the notebook computer. You could do this on your notebook instead if you wish as it doesn't really matter where the profile is run from: Start SyncBackSE Click the New button or press Ctrl-N to create a new profile, select Smart Synchronisation from the list (or press Alt-M), then click OK:
Now enter a unique name for this profile and click OK:
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
11
The Profile Setup screen now appears:
First you need to tell SyncBackSE where the files are on your desktop that you want to synchronize with your notebook. To do this click the folder icon next to Source.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
12
Sync Your Laptop with SyncBackSE
The following Browse For Folder window will appear:
With Windows XP your documents, pictures, music, etc. are usually all stored in a special folder called My Documents, so in this example we'll choose that folder. If your files are somewhere else please select the appropriate folder. Now we need to choose the folder on your notebook computer. It is assumed that you've created a network share on your notebook computer that has been configured to allow others to change the files and the security permissions are set as required.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
13
In the profile setup screen click the folder icon next to Destination:
In this example we selected the SharedDocs folder on the Bigted computer (which is a part of the Easylife workgroup/domain). You must choose as appropriate for your situation:
Click OK
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
14
Sync Your Laptop with SyncBackSE
You will note both the Source and Destination file paths are now entered in the Profile Setup window together with a brief description of this profile:
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
15
You may not want to synchronize all the files and folders. If so, click the Choose sub-directories and files button and select or unselect files and folders as appropriate:
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
16
Sync Your Laptop with SyncBackSE
You may want to check the Advanced tab to make sure the synchronization settings are correct for your situation:
For more information on these settings see the help file, but the default actions are: · Replace the oldest files with the newest files (i.e. once that have been modified more recently). For example, if you modify a file on your desktop, but leave it unchanged on your notebook, then when you sync the files the desktop file will replace the notebook file. · If a file has been deleted in one place then delete it in the other. For example, if you delete a file on your notebook then when you sync the files that file will also be deleted from your desktop. · If a new file is created in one place then it is copied to the other. For example, if you create a new file on your desktop then when you sync the files that file will be copied to your notebook. · For all other situations you will be prompted. For example, if you change the same file on your desktop and notebook then you will be prompted.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
17
You may want to check the Copy/Delete tab to make sure everything runs smoothly:
In the above example we've told SyncBackSE to verify that files are copied correctly and to make safe copies. These settings will mean the sync will take longer to run but it will catch issues that may occur due to network problems or if a file cannot be replaced because it is being used. Once you're happy with the settings click the OK button. The following dialog box will appear:
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
18
Sync Your Laptop with SyncBackSE
Click No, but if you wish you could click Yes to test your profile. This will make a simulated run to check to see if everything is working correctly. No files are actually copied or deleted. Your profile has now been created and is ready to use.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Using a Smart Sync Profile
Part
IV
20
Sync Your Laptop with SyncBackSE
4
Using a Smart Sync Profile
Using the Smart Sync profile the first time
Smart Sync profiles remember what the states of the files were the previous time the profile was run. This means when a Smart Sync profile is run for the first time (a simulated run does not count) it has nothing to compare with and so its decisions will be different. For example, it cannot tell if the same file has been modified both on the source & destination. Because of this you must carefully check the Differences window when the profile is first run.
The Differences window
When a Smart Sync profile is run, and there are any differences, i.e. any files that are different and so need to be copied or deleted, then the Differences window appears. This gives you an opportunity to change the default action and see what the differences are before any files are copied to deleted:
In the above example the files on the Left are your desktop (source) files. The files on the Right are your notebook (destination) files. The lower-left part of the window shows details on the currently selected file. See the help file for more detailed help. In the above example there are three differences: · The Compare Presentation.ppt file has been deleted from the notebook and so the file on the desktop will be deleted.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Using a Smart Sync Profile
21
· The Mission Statement.doc file has been changed on the notebook so it will replace the file on the desktop. · The Quick notes.txt file has been changed on the desktop so it will replace the file on the notebook. You can change what actually happens by changing the Action value:
In the above example we are going to tell SyncBackSE to skip this file, i.e. do not do anything with it (ignore it). If you double-click on a file in the Differences window then a new window appears giving you detailed information on what the differences are between the files which you can view on the following page.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
22
Sync Your Laptop with SyncBackSE
Once you have reviewed everything click the Continue Run button to actually synchronize the files.
Things to remember
SyncBackSE synchronizes entire files and not parts of a file. For example, if you change a record in an Access database then it will synchronize the entire file and not just that record. Synchronizing files at a record level is impossible because SyncBackSE would need to understand the format and complexities of every type of file. · If you are synchronizing your Microsoft Outlook PST file then note that the last modified date & time of the file is changed even if no new email was received or anything changed. This means the last opened PST file will be treated as the newest.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Help using SyncBackSE
Part
V
24
Sync Your Laptop with SyncBackSE
5
Help using SyncBackSE
Help! Online and Printable Support Resources
As a user of SyncBackSE you can enjoy extensive support from 2BrightSparks Pte Ltd: Your first port of call for support is to read the program help file. Click 'Help' under the help menu, or the Help button on the main program window to open the help file:
If you've never backed up data before, we advise you read the New User Guide in the program Help File which explains the fundamentals about different kinds of backup. Using SyncBackSE provides detailed explanations of all the functions in SyncBackSE including Basic Operation; Easy Mode; Expert Mode; Runtime Help; and a Technical Reference. The help file also offers context sensitive guidance when using the program. You'll find a Help button in most of the program's windows. Clicking the help button will take you straight to the help page for that particular task or option. The following help button in the program for example will take you to the section of this help file called 'Creating a Profile':
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Help using SyncBackSE
25
Fully Searchable and Printable Help Manual
Do not directly print this help file from the Microsoft help viewer because the print quality of the HTML Help viewer is poor. A fully searchable and printable SyncBackSE Help File is available as an Adobe PDF file (Portable Document Format) from our website at: http://www.2brightsparks.com/syncback/SyncBackSE-PDF.zip Although Adobe Acrobat Reader is installed as standard on Windows computers, you may wish to download and install the very latest version which includes significant improvements over its predecessors:
Get Adobe Acrobat Reader V7
Online Support from 2BrightSparks
Our online support is among the best in the industry. You'll find Tutorials to get you up and running, our extensive Support Area which features our KnowledgeBase and FAQs (Frequently Asked Questions), and quick fix TroubleShooter.
Email Support
You must use our Support Ticketing service for email support which is available at: http://www.2brightsparks.com/help/index.php?pf=usr
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
26
Sync Your Laptop with SyncBackSE
Support Ticketing ensures we keep the appropriate records of your support request and our response history to you. This helps us deliver a better service to all our customers as we respond more quickly, audit the effectiveness of our responses, and generally improve the quality of our support. In addition, analysis of our support performance, and the frequency level of specific support requests also leads to improving our software. We trust you understand the importance we place on the high quality of our software and service, and therefore we must follow procedures that are of greatest benefit to the majority of our users. Direct email support requests will be ignored.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
System Requirements
Part
VI
28
Sync Your Laptop with SyncBackSE
6
System Requirements
SyncBackSE System Requirements
SyncBackSE will run on the following Windows operating systems: Windows 98, 98SE, ME, NT 4 (*), Windows 2000, Windows XP, and Windows 2003 (*) - The NT scheduler cannot be used with SyncBackSE unless Internet Explorer 6.0 or later has been installed. Windows 95 is not supported.
To copy locked/open files, you must be running Windows XP (Pro or Home) or Windows 2003. In addition, the file being copied (which is locked) must be on a local volume formatted with the NTFS file system. It is not possible to copy locked files using Windows 95, 98, 98SE, ME, NT, or 2000 due to limitations in the Microsoft Windows FAT32 file system. SyncBackSE produces log reports which will show what system you are currently using. You will be able to view a log report after you have run SyncBackSE by going to Main Menu > Task > View Log:
Back to Getting Started
6
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Freeware
Part
VII
30
Sync Your Laptop with SyncBackSE
7
Freeware
Freeware Exclusively from 2BrightSparks
2BrightSparks Pte Ltd have released several freeware programs available exclusively from their website. The 'OnClick' family of software products are easy to use utility programs: quickly encrypt and decrypt files, securely delete files, and find out the hash values of files. All OnClick programs ship with their own help files. Our freeware is free for personal, educational, charity, government, and commercial use. 2BrightSparks 100% Freeware: • No Spyware, Trojans, Viruses, or Advertisements • No Nag Screens • No Registrations • No Payments • No Collection of Demographic Information • No Unauthorised Internet Connections
EncryptOnClick
EncryptOnClick is a program that lets you securely encrypt and decrypt files. Ensure the files you want to keep safe and out of view from others, stay that way. The program is very simple to use and features military grade 256-bit AES encryption.
DeleteOnClick
DeleteOnClick is a very simple program that lets you securely delete files. A securely deleted file cannot be recovered or undeleted Securely deleted files are not moved to the recycle bin. For this reason the program should be used with care.
HashOnClick
HashOnClick is a program to calculate the CRC-32, MD5, or SHA-1 hash value for a file. It is implemented as a shell extension, i.e. rightclick on a file, in Windows Explorer, to calculate the hash value for a file. It's that simple! Download our freeware today from www.2brightsparks.com/downloads.html
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Buy SyncBackSE
Part
VIII
32
Sync Your Laptop with SyncBackSE
8
Buy SyncBackSE
Purchase SyncBackSE Today and Enjoy Instant Delivery
We recognise that security is one of the major concerns for the shopper during an online transaction. Our payment processor uses state of the art security tools and techniques to ensure that you are protected against online fraud. Payment transactions at 2BrightSparks are handled through the eSellerate payment system. At no time do we process or save customer payment card details at www.2BrightSparks.com. If you would like to learn more about eSellerate, visit their site at: http://www.esellerate.net/company_overview.asp
Direct Ordering and Download
Ordering SyncBackSE couldn't be simpler. Your serial number will be presented to you immediately following payment on eSellerate's secure server. Your order details and serial number will also be sent to you via email.
Buy Now
Click the following link to order directly from our Web Store: Buy SyncBackSE
Phone and Fax Orders
Alternatively, you may use the following URLs for phone or Fax orders: http://store.eSellerate.net/s.asp?s=STR2236179640&CMD=PHONE http://store.eSellerate.net/s.asp?s=STR2236179640&CMD=FAX
Website
The full evaluation version of SyncBackSE is also available. Click the following link to immediately download: Download SyncBackSE Trial
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Buy SyncBackSE
33
Sales and Support
Our online support is among the best in the industry. Visit our extensive Support Area which features our KnowledgeBase, FAQs (Frequently Asked Questions), and quick fix TroubleShooter.
Company Postal Address
2BrightSparks Pte Ltd PSA Building PO Box 364 911143 Singapore
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Legal Information
Part
IX
36
Sync Your Laptop with SyncBackSE
9
Legal Information
Rights and Distribution
This e-book has been created by 2BrightSparks Pte Ltd © 2003-2005, and is available freely and exclusively from the company website at: www.2BrightSparks.com. This e-book is free for personal, educational, charity, government, and commercial use.
Trademarks
All trademarks appearing on the service are trademarks of their respective owners.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Privacy Statement
Part
X
38
Sync Your Laptop with SyncBackSE
10
Privacy Statement
Privacy Statement
We have created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices for 2BrightSparks. We use your IP address to help diagnose problems with our server, and to administer our website. Your IP address is used to help identify you and to gather broad demographic information.
Cookies
We use cookies to identify you so we can retrieve your information so you don't have to reenter it each time you visit our site. We also use cookies to help ensure our surveys are only completed once.
Subscriptions
Our site's Support Ticketing, Mailing List, and other forms requires users to give us contact information, like their name and email address. We use customer contact information from forms to send the user information about 2BrightSparks. The customer's contact information is also used to contact the visitor when necessary if they have subscribed to the Mailing List. Users may opt-out of receiving future mailings by choosing to nun-subscribe. Unique identifiers are collected to verify the user's identity and for use in our record system.
Collecting Unique Identifiers
2BrightSparks and its associated Web Store uses an order form for customers to request information, products, and services. We collect visitor's contact information and unique identifiers. Contact information from the order form is used to send orders and information about our company to our customers. The customer's contact information is also used to get in touch with the visitor when necessary. Users may opt-out of receiving future mailings. Unique identifiers are collected from website visitors to verify the user's identity and for use as account numbers in our record system.
External Linking
2BrightSparks contains links to other sites. We are not responsible for the privacy practices or the content of such websites.
Security
This site has security measures in place to protect the loss, misuse and alteration of the information under our control. All data is protected using the most advanced methods available. We do not store financial information like credit card numbers or personal information like social security numbers on this site.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Privacy Statement
39
Un-Subscribe
2BrightSparks gives users the option to contact us for removing their information from our database to not receive future communications or to no longer receive mail list messages.
Correct/Update
You can send an email to us by visiting our Support Area to change and/or modify information previously provided.
Additional Information
Why we use cookies A cookie is a small data file that certain Web sites write to your hard drive when you visit them. A cookie file can contain information such as a user ID that the site uses to track the pages you have visited. The only personal information a cookie can contain is information you supply yourself. A cookie can't read data off your hard disk or read cookie files created by other sites. We use cookies to assists in searches. Cookies further enhance our service by enabling us to fast-track much of our User's browsing habits with the aim of improving our services. Do you share data with outside companies and/or organisations? No. we do not share any 'off-line data' with any commercial entity (e-mail addresses collected for our mailing list, and any data collected for purposes other than for on-line publication on our website). We only disclose data when required to do so by International law.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Company Information
Part
XI
42
Sync Your Laptop with SyncBackSE
11
Company Information
2BrightSparks Pte Ltd Overview
2BrightSparks Pte Ltd was incorporated in 2004 with Michael J. Leaver, Mike de Sousa, and Richard N. Gascoigne at its helm. Between them they have over 60 years of experience delivering professional solutions in the software and creative sectors. For more about the 2BrightSparks team go to: http://www.2brightsparks.com/about.html
Company Website
www.2brightsparks.com
Sales and Support
Sales and Support are available by submitting a support ticket from our Support Area.
Company Postal Address
2BrightSparks Pte Ltd PSA Building PO Box 364 Singapore 911143
Payment Processor
All payment transactions at 2BrightSparks are handled through the eSellerate payment system. At no time do we process or save customer payment card details at www.2BrightSparks.com. If you would like to learn about eSellerate visit their site at: http://www.esellerate.net/company_overview.asp
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Index
43
Index
-22BrightSparks PrivacyStatement 38 2BrightSparks: Company Information 42
-IIntroduction 4
-JJoin the SyncBackSE community 24
-BBackup and Synchronization differences 6
-KKnowledgeBase and FAQ 24
-CCompany Information 42 Creating a Smart Synchronization profile 10
-LLegal Information 36
-DDirect ordering and download 32
-OOnClick Freeware Utility programs Online support resources 24 30
-FFirst steps 6 Freeware 30 Frequently Asked Questions 24
-PPayment processor 32 PDF Manual 24 Phone and Fax purchases Printable Manual 24 Privacy Statement 38 32
-GGetting started Guide 24 6
-RRunning Smart Sync 20
-HHelp 24 Help and information 24 Help on SyncBackSE 24 Helpful Internet links 24 How do I 24 Get support for SyncBackSE 24 Print the online documentation 24 How to buy SyncBackSE 32
-SScreenshots 10 Search 24 Searchable Help File Index 24 Simulated Synchronization 20 Synchronizing your laptop 4
-TTroubleShooter 24
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
44 Tutorials
Sync Your Laptop with SyncBackSE 24
-UUsing Smart Sync profile for the first time 20
-WWelcome 4
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Sync Your Laptop with SyncBackSE
PDF User Guide
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Contents
I
Table of Contents
Foreword 1
Part I Synchronizing Your Laptop Part II Getting Started Part III Creating a Smart Sync profile Part IV Using a Smart Sync Profile Part V Help using SyncBackSE Part VI System Requirements Part VII Freeware Part VIII Buy SyncBackSE Part IX Legal Information Part X Privacy Statement Part XI Company Information Index
4 6 10 20 24 28 30 32 36 38 42 43
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
I
Foreword
1
Sync Your Laptop with SyncBackSE
2BrightSparks Pte Ltd © 2003 - 2005. All Rights Reserved. No parts of this work may be reproduced in any form or by any means - graphic, electronic, or mechanical, including photocopying, recording, taping, or information storage and retrieval systems - without the written permission of 2BrightSparks Pte Ltd. Products that are referred to in this document may be either trademarks and/or registered trademarks of the respective owners. The publisher and the author make no claim to these trademarks. While every precaution has been taken in the preparation of this document, the publisher and the author assume no responsibility for errors or omissions, or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it. In no event shall the publisher and the author be liable for any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document. 2BrightSparks Pte Ltd. October 2005
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Synchronizing Your Laptop
Part
I
4
Sync Your Laptop with SyncBackSE
1
Synchronizing Your Laptop
Synchronizing Your Notebook, Tablet, or Laptop Files
SyncBackSE helps you backup and synchronize all your important files: your pictures, videos, music, Word documents, spreadsheets, databases, emails etc. SyncBackSE V4 introduced the Smart Sync functionality which allows you to safely and easily synchronize files between two different directories. Those files could be on different drives, different computers (via networked drives), different devices (e.g. a USB memory key), or even over the Internet via FTP. One of the great uses of Smart Sync is to synchronise you laptop, notebook, or tablet with your PC. This e-book shows you how.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Getting Started
Part
II
6
Sync Your Laptop with SyncBackSE
2
Getting Started
The difference between Backup and Synchronization
You perform a backup when you want to keep a second copy (a backup) of your files. For example, you would backup your files from your computer to an external drive. A backup does not change your original files. If you accidentally delete a file, or make changes you don not want, etc. then you can restore the original file from the backup. The following graphics illustrate a backup and restore operation:
When synchronizing files you are however copying files between two computers or storage mediums, e.g. your hard disk and a USB memory key. For example, you have a desktop computer and a notebook computer and have copies of the same files on both computers. You may be changing those files either on your desktop or notebook depending on the situation. For example, you may go on a business trip with your notebook and change the files while away. When you return you want to make sure your desktop and notebook have the latest copies of those files. To do this you would synchronize the files. With synchronization files are copied from one to the other based on when they were last changed. Files may also be deleted, e.g. you deleted a file on your notebook and so want the same file on your desktop to also be deleted.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Getting Started
7
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
Part
III
10
Sync Your Laptop with SyncBackSE
3
Creating a Smart Sync profile
Creating a Smart Sync profile
In the following example we'll create a profile on the desktop computer to sync with the notebook computer. You could do this on your notebook instead if you wish as it doesn't really matter where the profile is run from: Start SyncBackSE Click the New button or press Ctrl-N to create a new profile, select Smart Synchronisation from the list (or press Alt-M), then click OK:
Now enter a unique name for this profile and click OK:
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
11
The Profile Setup screen now appears:
First you need to tell SyncBackSE where the files are on your desktop that you want to synchronize with your notebook. To do this click the folder icon next to Source.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
12
Sync Your Laptop with SyncBackSE
The following Browse For Folder window will appear:
With Windows XP your documents, pictures, music, etc. are usually all stored in a special folder called My Documents, so in this example we'll choose that folder. If your files are somewhere else please select the appropriate folder. Now we need to choose the folder on your notebook computer. It is assumed that you've created a network share on your notebook computer that has been configured to allow others to change the files and the security permissions are set as required.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
13
In the profile setup screen click the folder icon next to Destination:
In this example we selected the SharedDocs folder on the Bigted computer (which is a part of the Easylife workgroup/domain). You must choose as appropriate for your situation:
Click OK
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
14
Sync Your Laptop with SyncBackSE
You will note both the Source and Destination file paths are now entered in the Profile Setup window together with a brief description of this profile:
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
15
You may not want to synchronize all the files and folders. If so, click the Choose sub-directories and files button and select or unselect files and folders as appropriate:
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
16
Sync Your Laptop with SyncBackSE
You may want to check the Advanced tab to make sure the synchronization settings are correct for your situation:
For more information on these settings see the help file, but the default actions are: · Replace the oldest files with the newest files (i.e. once that have been modified more recently). For example, if you modify a file on your desktop, but leave it unchanged on your notebook, then when you sync the files the desktop file will replace the notebook file. · If a file has been deleted in one place then delete it in the other. For example, if you delete a file on your notebook then when you sync the files that file will also be deleted from your desktop. · If a new file is created in one place then it is copied to the other. For example, if you create a new file on your desktop then when you sync the files that file will be copied to your notebook. · For all other situations you will be prompted. For example, if you change the same file on your desktop and notebook then you will be prompted.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Creating a Smart Sync profile
17
You may want to check the Copy/Delete tab to make sure everything runs smoothly:
In the above example we've told SyncBackSE to verify that files are copied correctly and to make safe copies. These settings will mean the sync will take longer to run but it will catch issues that may occur due to network problems or if a file cannot be replaced because it is being used. Once you're happy with the settings click the OK button. The following dialog box will appear:
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
18
Sync Your Laptop with SyncBackSE
Click No, but if you wish you could click Yes to test your profile. This will make a simulated run to check to see if everything is working correctly. No files are actually copied or deleted. Your profile has now been created and is ready to use.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Using a Smart Sync Profile
Part
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Using a Smart Sync Profile
Using the Smart Sync profile the first time
Smart Sync profiles remember what the states of the files were the previous time the profile was run. This means when a Smart Sync profile is run for the first time (a simulated run does not count) it has nothing to compare with and so its decisions will be different. For example, it cannot tell if the same file has been modified both on the source & destination. Because of this you must carefully check the Differences window when the profile is first run.
The Differences window
When a Smart Sync profile is run, and there are any differences, i.e. any files that are different and so need to be copied or deleted, then the Differences window appears. This gives you an opportunity to change the default action and see what the differences are before any files are copied to deleted:
In the above example the files on the Left are your desktop (source) files. The files on the Right are your notebook (destination) files. The lower-left part of the window shows details on the currently selected file. See the help file for more detailed help. In the above example there are three differences: · The Compare Presentation.ppt file has been deleted from the notebook and so the file on the desktop will be deleted.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Using a Smart Sync Profile
21
· The Mission Statement.doc file has been changed on the notebook so it will replace the file on the desktop. · The Quick notes.txt file has been changed on the desktop so it will replace the file on the notebook. You can change what actually happens by changing the Action value:
In the above example we are going to tell SyncBackSE to skip this file, i.e. do not do anything with it (ignore it). If you double-click on a file in the Differences window then a new window appears giving you detailed information on what the differences are between the files which you can view on the following page.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
22
Sync Your Laptop with SyncBackSE
Once you have reviewed everything click the Continue Run button to actually synchronize the files.
Things to remember
SyncBackSE synchronizes entire files and not parts of a file. For example, if you change a record in an Access database then it will synchronize the entire file and not just that record. Synchronizing files at a record level is impossible because SyncBackSE would need to understand the format and complexities of every type of file. · If you are synchronizing your Microsoft Outlook PST file then note that the last modified date & time of the file is changed even if no new email was received or anything changed. This means the last opened PST file will be treated as the newest.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Help using SyncBackSE
Part
V
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Sync Your Laptop with SyncBackSE
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Help using SyncBackSE
Help! Online and Printable Support Resources
As a user of SyncBackSE you can enjoy extensive support from 2BrightSparks Pte Ltd: Your first port of call for support is to read the program help file. Click 'Help' under the help menu, or the Help button on the main program window to open the help file:
If you've never backed up data before, we advise you read the New User Guide in the program Help File which explains the fundamentals about different kinds of backup. Using SyncBackSE provides detailed explanations of all the functions in SyncBackSE including Basic Operation; Easy Mode; Expert Mode; Runtime Help; and a Technical Reference. The help file also offers context sensitive guidance when using the program. You'll find a Help button in most of the program's windows. Clicking the help button will take you straight to the help page for that particular task or option. The following help button in the program for example will take you to the section of this help file called 'Creating a Profile':
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Help using SyncBackSE
25
Fully Searchable and Printable Help Manual
Do not directly print this help file from the Microsoft help viewer because the print quality of the HTML Help viewer is poor. A fully searchable and printable SyncBackSE Help File is available as an Adobe PDF file (Portable Document Format) from our website at: http://www.2brightsparks.com/syncback/SyncBackSE-PDF.zip Although Adobe Acrobat Reader is installed as standard on Windows computers, you may wish to download and install the very latest version which includes significant improvements over its predecessors:
Get Adobe Acrobat Reader V7
Online Support from 2BrightSparks
Our online support is among the best in the industry. You'll find Tutorials to get you up and running, our extensive Support Area which features our KnowledgeBase and FAQs (Frequently Asked Questions), and quick fix TroubleShooter.
Email Support
You must use our Support Ticketing service for email support which is available at: http://www.2brightsparks.com/help/index.php?pf=usr
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
26
Sync Your Laptop with SyncBackSE
Support Ticketing ensures we keep the appropriate records of your support request and our response history to you. This helps us deliver a better service to all our customers as we respond more quickly, audit the effectiveness of our responses, and generally improve the quality of our support. In addition, analysis of our support performance, and the frequency level of specific support requests also leads to improving our software. We trust you understand the importance we place on the high quality of our software and service, and therefore we must follow procedures that are of greatest benefit to the majority of our users. Direct email support requests will be ignored.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
System Requirements
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System Requirements
SyncBackSE System Requirements
SyncBackSE will run on the following Windows operating systems: Windows 98, 98SE, ME, NT 4 (*), Windows 2000, Windows XP, and Windows 2003 (*) - The NT scheduler cannot be used with SyncBackSE unless Internet Explorer 6.0 or later has been installed. Windows 95 is not supported.
To copy locked/open files, you must be running Windows XP (Pro or Home) or Windows 2003. In addition, the file being copied (which is locked) must be on a local volume formatted with the NTFS file system. It is not possible to copy locked files using Windows 95, 98, 98SE, ME, NT, or 2000 due to limitations in the Microsoft Windows FAT32 file system. SyncBackSE produces log reports which will show what system you are currently using. You will be able to view a log report after you have run SyncBackSE by going to Main Menu > Task > View Log:
Back to Getting Started
6
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Freeware
Part
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Freeware
Freeware Exclusively from 2BrightSparks
2BrightSparks Pte Ltd have released several freeware programs available exclusively from their website. The 'OnClick' family of software products are easy to use utility programs: quickly encrypt and decrypt files, securely delete files, and find out the hash values of files. All OnClick programs ship with their own help files. Our freeware is free for personal, educational, charity, government, and commercial use. 2BrightSparks 100% Freeware: • No Spyware, Trojans, Viruses, or Advertisements • No Nag Screens • No Registrations • No Payments • No Collection of Demographic Information • No Unauthorised Internet Connections
EncryptOnClick
EncryptOnClick is a program that lets you securely encrypt and decrypt files. Ensure the files you want to keep safe and out of view from others, stay that way. The program is very simple to use and features military grade 256-bit AES encryption.
DeleteOnClick
DeleteOnClick is a very simple program that lets you securely delete files. A securely deleted file cannot be recovered or undeleted Securely deleted files are not moved to the recycle bin. For this reason the program should be used with care.
HashOnClick
HashOnClick is a program to calculate the CRC-32, MD5, or SHA-1 hash value for a file. It is implemented as a shell extension, i.e. rightclick on a file, in Windows Explorer, to calculate the hash value for a file. It's that simple! Download our freeware today from www.2brightsparks.com/downloads.html
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Buy SyncBackSE
Part
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Sync Your Laptop with SyncBackSE
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Buy SyncBackSE
Purchase SyncBackSE Today and Enjoy Instant Delivery
We recognise that security is one of the major concerns for the shopper during an online transaction. Our payment processor uses state of the art security tools and techniques to ensure that you are protected against online fraud. Payment transactions at 2BrightSparks are handled through the eSellerate payment system. At no time do we process or save customer payment card details at www.2BrightSparks.com. If you would like to learn more about eSellerate, visit their site at: http://www.esellerate.net/company_overview.asp
Direct Ordering and Download
Ordering SyncBackSE couldn't be simpler. Your serial number will be presented to you immediately following payment on eSellerate's secure server. Your order details and serial number will also be sent to you via email.
Buy Now
Click the following link to order directly from our Web Store: Buy SyncBackSE
Phone and Fax Orders
Alternatively, you may use the following URLs for phone or Fax orders: http://store.eSellerate.net/s.asp?s=STR2236179640&CMD=PHONE http://store.eSellerate.net/s.asp?s=STR2236179640&CMD=FAX
Website
The full evaluation version of SyncBackSE is also available. Click the following link to immediately download: Download SyncBackSE Trial
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Buy SyncBackSE
33
Sales and Support
Our online support is among the best in the industry. Visit our extensive Support Area which features our KnowledgeBase, FAQs (Frequently Asked Questions), and quick fix TroubleShooter.
Company Postal Address
2BrightSparks Pte Ltd PSA Building PO Box 364 911143 Singapore
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Legal Information
Part
IX
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Legal Information
Rights and Distribution
This e-book has been created by 2BrightSparks Pte Ltd © 2003-2005, and is available freely and exclusively from the company website at: www.2BrightSparks.com. This e-book is free for personal, educational, charity, government, and commercial use.
Trademarks
All trademarks appearing on the service are trademarks of their respective owners.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Privacy Statement
Part
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Sync Your Laptop with SyncBackSE
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Privacy Statement
Privacy Statement
We have created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices for 2BrightSparks. We use your IP address to help diagnose problems with our server, and to administer our website. Your IP address is used to help identify you and to gather broad demographic information.
Cookies
We use cookies to identify you so we can retrieve your information so you don't have to reenter it each time you visit our site. We also use cookies to help ensure our surveys are only completed once.
Subscriptions
Our site's Support Ticketing, Mailing List, and other forms requires users to give us contact information, like their name and email address. We use customer contact information from forms to send the user information about 2BrightSparks. The customer's contact information is also used to contact the visitor when necessary if they have subscribed to the Mailing List. Users may opt-out of receiving future mailings by choosing to nun-subscribe. Unique identifiers are collected to verify the user's identity and for use in our record system.
Collecting Unique Identifiers
2BrightSparks and its associated Web Store uses an order form for customers to request information, products, and services. We collect visitor's contact information and unique identifiers. Contact information from the order form is used to send orders and information about our company to our customers. The customer's contact information is also used to get in touch with the visitor when necessary. Users may opt-out of receiving future mailings. Unique identifiers are collected from website visitors to verify the user's identity and for use as account numbers in our record system.
External Linking
2BrightSparks contains links to other sites. We are not responsible for the privacy practices or the content of such websites.
Security
This site has security measures in place to protect the loss, misuse and alteration of the information under our control. All data is protected using the most advanced methods available. We do not store financial information like credit card numbers or personal information like social security numbers on this site.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Privacy Statement
39
Un-Subscribe
2BrightSparks gives users the option to contact us for removing their information from our database to not receive future communications or to no longer receive mail list messages.
Correct/Update
You can send an email to us by visiting our Support Area to change and/or modify information previously provided.
Additional Information
Why we use cookies A cookie is a small data file that certain Web sites write to your hard drive when you visit them. A cookie file can contain information such as a user ID that the site uses to track the pages you have visited. The only personal information a cookie can contain is information you supply yourself. A cookie can't read data off your hard disk or read cookie files created by other sites. We use cookies to assists in searches. Cookies further enhance our service by enabling us to fast-track much of our User's browsing habits with the aim of improving our services. Do you share data with outside companies and/or organisations? No. we do not share any 'off-line data' with any commercial entity (e-mail addresses collected for our mailing list, and any data collected for purposes other than for on-line publication on our website). We only disclose data when required to do so by International law.
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Company Information
Part
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Sync Your Laptop with SyncBackSE
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Company Information
2BrightSparks Pte Ltd Overview
2BrightSparks Pte Ltd was incorporated in 2004 with Michael J. Leaver, Mike de Sousa, and Richard N. Gascoigne at its helm. Between them they have over 60 years of experience delivering professional solutions in the software and creative sectors. For more about the 2BrightSparks team go to: http://www.2brightsparks.com/about.html
Company Website
www.2brightsparks.com
Sales and Support
Sales and Support are available by submitting a support ticket from our Support Area.
Company Postal Address
2BrightSparks Pte Ltd PSA Building PO Box 364 Singapore 911143
Payment Processor
All payment transactions at 2BrightSparks are handled through the eSellerate payment system. At no time do we process or save customer payment card details at www.2BrightSparks.com. If you would like to learn about eSellerate visit their site at: http://www.esellerate.net/company_overview.asp
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Index
43
Index
-22BrightSparks PrivacyStatement 38 2BrightSparks: Company Information 42
-IIntroduction 4
-JJoin the SyncBackSE community 24
-BBackup and Synchronization differences 6
-KKnowledgeBase and FAQ 24
-CCompany Information 42 Creating a Smart Synchronization profile 10
-LLegal Information 36
-DDirect ordering and download 32
-OOnClick Freeware Utility programs Online support resources 24 30
-FFirst steps 6 Freeware 30 Frequently Asked Questions 24
-PPayment processor 32 PDF Manual 24 Phone and Fax purchases Printable Manual 24 Privacy Statement 38 32
-GGetting started Guide 24 6
-RRunning Smart Sync 20
-HHelp 24 Help and information 24 Help on SyncBackSE 24 Helpful Internet links 24 How do I 24 Get support for SyncBackSE 24 Print the online documentation 24 How to buy SyncBackSE 32
-SScreenshots 10 Search 24 Searchable Help File Index 24 Simulated Synchronization 20 Synchronizing your laptop 4
-TTroubleShooter 24
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
44 Tutorials
Sync Your Laptop with SyncBackSE 24
-UUsing Smart Sync profile for the first time 20
-WWelcome 4
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
Sync Your Laptop with SyncBackSE
PDF User Guide
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.
