Technical Writing

Panganiban, Micol D.
BSA - 3
PROPERTIES OF TECHNICAL WRITING
1.

ACCURACY
 Unclear writing can cause may problems and even inaccuracy in the report. If you mean
to refer to fig 3.1 don’t refer to fig 3.2. Slightest error can confuse or even annoy the
reader of the report.

2.

BREVITY
 It’s easier to the grasp the main idea of the report written if you have a brief report.

3.

COHERENCE
 Logical togetherness of the material;
 Use of traditional devices

4.

CONFIDENCE
 The modest sureness on your part as the report writer

5.

DIGNITY
 Formality with respect to words and the way the words are used
 Avoid contracted word such as can’t, haven’t, doesn’t because it might give other
meaning.

6.

EMPHASIS
 Main point; separates major from minor issues

7.

FACILITY
 Making the report easy to read and understand;facilitate
a)
b)
c)

Pacing
 Presenting technical and unfamiliar information in small segments, explained, defined or
illustrated
Sequence
 Familiar to unfamiliar, simple to the complex, whole to the parts
Continuity
 Showing the relation of one part to another

8.

GRAMATICAL CORRECTNESS
 Grammar, parallel structure, sentence pattern

9.

UNITY
 Unified; togetherness

10. HONESTY
 Truthfulness

11. ILLUSTRATION
 Graphics, visualization
12. JUDGEMENT
 Give analysis; criticizingnot bias, must possess evidences
 Conclusion, recommendation
13. KNOWLEDGE
 Find solution to problem;
 Collectin of data that involves interpretation
14. MECHANICAL NEATNESS
 Appearance of the report
15. NORMAL PROCEDURE
 Formats(standard report);
 Follow the specification
16. OBJECTIVITY
 Consider yourself as somebody else;
 Avoid the use of I, my,me
17. QUALIFICATION
 Based on what actually happen;
 Explain the basis;
 Quaify what had been related to yours
18. STRAIGHT SENTENCES
 Simplification of sentences
19. THOROUGHNESS
 Treating your subject fully for your report to have lasting value
20. WORD CHOICE
 Choosing the right words
21. VERACITY
 Based on facts
22. ZEST
 Enjoy writing
23. ETHICALITY
 Use word professionally.