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Things To Consider When Selecting Web Conferencing Hosting Company

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July 24th, 2010

Things To Consider When Selecting Web Conferencing Hosting Company
Totally Free Web Conference System at: http:// aimglobalcomplete.vereconference.com

Published by: tiyarli

combine HTML, Java scripts, flash animation, instant messaging and even audio and video streaming. Through the combination of these, web conferencing can offer several features. These features are application and file sharing, desktop sharing, co-browsing the internet, white boards, polling/surveying, text messaging, PowerPoint presentations and even private meeting rooms. There are two options to choose from if a company or any institution is interested in using web conferencing. There are conferencing software that can be installed in computers and host the meeting themselves. Another way is by using a hosting service that provides the software and server space to conduct the web-based meetings. How web conferences run depend on the software, hosting and how the moderator or organizer runs the meeting. Prior to the meeting the moderator or organizer often compiles the documents and files for the meeting and have them distributed. The organizer then sends out e-mails or text messages inviting the guests and participants citing the certain day and time the web conference will start. Attendees may accept or reject the invitation and their calendar program will add the meeting to their schedule. The invitation sent out includes a link to the conference and a password or access code to join the conference. The attendee just have to click the URL and enter the password or access code. Once the attendees have already logged on to the conference, the organizer or presenter controls the meeting. The presenter has the ability to share the desktop and other documents and applications. Control of the flow of the discussion can be handed over to other attendees letting them to present. Participants can communicate to each other by audio or video, voice chat, instant messaging or desktop sharing. Images from the presenter’s computer are constantly being uploaded to the server and sent to attendees, it is much
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Behind The Scenes How Web Conferencing Works
Source: http://rev-u.com/web-conferencing/ behind_the_scenes_how_web_conferencing_works.html

Behind The Scenes- How Web Conferencing Works Web conferencing programs are readily available in the market nowadays. Web conferencing offers instant messaging and hosting of group discussions. It is a great way for conducting meetings, seminars, even presentations or product roll-outs. Conferencing technology has already achieved immense improvement. Teleconferencing is a product of the conferencing technology. With teleconferencing, it is mainly about conference calls where small to very large groups of people can participate to or listen to the phone conversation. With video conferencing, the presenter can appear on the screens of all the attendees or for small groups, all the attendees can appear on the screen in separate webcam windows. Web conferencing is often confused with web seminars. There is just a thin line separating or differentiating each other, it is mainly about the number of the attendees or participants and the amount of interactivity in the meeting or presentation. Web seminars are usually more than ten people and only the organizer and a small number of panellists would have the control over the discussion. With web conferencing, it is normally limited to ten people, where the attendees or participants would have the opportunity to present and take control of the flow of the discussion. Web conferencing programs use internet communication to transfer and share files and applications. These programs

July 24th, 2010

Published by: tiyarli

like video streaming. Participants can share documents and applications because the files are temporarily available on the server where anyone with the right link and password can access. To end the conference or to log out of the meeting, participants just simply close their conferencing programs. Web conferences are easy to set up and can forge strong working relationships among employees. Collaborations and cooperation made through web conferencing can play a very important role in improving the business and the operations of certain institutions.

With desktop sharing, remote login or control is possible. With remote login or control, it is necessary to have a downloaded software for the sharing, internet connection and secure desktop sharing network. To share a desktop, the host computer allows a remote user to view the contents of the host computer’s desktop. The host computer can also hand over the control of the mouse and keyboard to the remote user. Handing off the control will enable the remote user to manipulate the mouse and keyboard of the host computer. Desktop sharing has been frequently used by technical support representatives to trouble shoot technical and software problems without physically visiting the clients. Desktop sharing provides a better customer experience. Complications brought about by providing too many instructions over the phone are lessened by remote login and access. During a web conference, the host or presenter may allow other attendees to view his desktop to show the presentation or data that he’s encountering some problems. Attendees, then, can have control over the host’s equipment and further explain the other steps the host can take. Desktop sharing also enables workers to enhance their collaboration and cooperation towards productiveness. If an employee is sent to a another location to conduct seminars or to do a very important presentation, this employee may contact his co-workers and ask for their opinion about his presentation. Co-workers can access the employee’s computer and provide some input about the presentation without physically going and visiting the employee who is away. Through desktop sharing and web conferencing, working and professional relationship are improved. Conducive and productive working atmosphere is developed inside the workplace.

Desktop Sharing Wonder A Web Conferencing Feature
Source: http://rev-u.com/web-conferencing/ desktop_sharing_wonder__a_web_conferencing_feature.html

Desktop Sharing Wonder- A Web Conferencing Feature According to a 2003 study by the United States Bureau of Labor Statistics, 84 percent of American workers use computers at home. More and more workers are also working at home or on the road. In 2004, about 20.7 million Americans did some or all of their work at home. Web conferencing enables work or professional collaboration among co-workers and clients even if they are geographically apart. Web conferencing enables document, file, application and even desktop sharing. Web conferencing can use a downloaded software or just access a URL and use a password or access code to join the group conducting the web-based conference. Web conference lessens the company funds spent on travel and also the time and effort invested on travelling. File sharing, conducting presentations, orientations, product roll-outs and consultation can be done – in real time – through the internet. Desktop sharing is one of the most important feature/component included in web conferencing packages. Desktop sharing enhances the ability to interact and communicate with colleagues despite of being away from each other. With desktop sharing, workers can access their work computers from any device that has internet connection, including home computers and laptops. Desktop sharing makes it easier and more engaging compared to teleconferences. With desktop and application sharing (another feature of web conferencing), one can use the applications without buying, downloading or installing any software. According to Dave Roos (author, How Desktop Sharing Works), desktop sharing works by sending packets of information from a host computer to a remote computer. Data travel through the internet. Data maybe in JPEG and GIF format, while other data may arrive as individual pixels assigned to a particular X and Y coordinate. Data is compressed before sending it out to minimize the bandwidth used in the transfer process.

Discussion Saviour Web Conferencing Benefits
Source: http://rev-u.com/web-conferencing/ discussion_saviour_web_conferencing_benefits.html

Discussion Saviour- Web Conferencing Benefits More and more companies are using web conferencing. Web based seminars or presentations or web conferencing is a more convenient way for conducting seminars and meetings for participants who are geographically separated from each other. Web conferencing allows participants to participate or conduct presentations, share applications, chat and send out instant messages about the seminar or presentation. People and companies are investing in web conferences because of its advantages. Web conferencing is said to reduce the travel costs of a company. It is not necessary to meet participants physically or face to face. Let’s admit it, travelling is not cheap. With the fuel prices so expensive nowadays, who is excited in spending money on the pump. Travel stress is also
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July 24th, 2010

Published by: tiyarli

being avoided like airport delays, flight cancellations, traffic jams, and long and irritating travel hours. Since web conferencing replaces in-person meetings, not only does it reduce travel costs by the company or business, it also keeps employees near their families and staff. Less travel means more family time and time spent with work staff to improve productiveness. Saving time can also be equivalent into saving money. Travel delays not only waste time but costs money. All the time and effort put into organizing the meeting can be allotted to other organizational and company tasks. This time can be used for generating sales and income for the company and the business. Web conferencing also adds to the workers’ flexibility. Meetings can be held on short notice even if participants are in distant locations. Web conferencing also reduces other company or business costs. Some companies are using web conferencing to enhance customer service and learn more about customers in distant location. Knowing more about the customers the business is catering to, helps improve the quality of service they are providing. Training departments can be turned into e-Learning centers thus training more people for less money and shorter time. Guest lecturers can give employee up- training, without the cost and time of travel. Employers, even if they are away, can monitor, check and be in touch with their employees. Immediate company or business issues can be addressed even if the employer is in a different location. Key employees in different locations can have regular collaborations or consultations to improve the company productivity. The ability to frequently meet and consult about pertinent business issues, strengthens the working and professional relationship among the employees even if they are far from each other. Employers can even conduct interview to potential employees without having to leave the office, this is particularly useful for businesses or positions that are tightly integrated with technology. By performing the interview, via web conference, this can ensure that the candidate employee can perform basic computer tasks involved in web conferencing. Another beneficial feature of web conferencing is its recording and archiving capability. Recording and archiving not only provides the necessary information to those who are unable to attend the meeting, but is also very useful for future reference. Education institutions also use web conferencing. Education institutions can offer distance education programs and can have blended learning setting. Students can be liberated from the physical classroom set-up but still maintain teacher and classmate interaction. Education institutions see that web conferencing can be way of reducing drop-out rates

since students can continue their education through distance learning programs. Businesses are not the only institutions that benefit from web conferencing. Education, personal relationships are experiencing some advantages brought about by web conferencing. Technology, of course, is here to improve our daily lives.

Dos And Donts In A Web Conference
Source: http://rev-u.com/web-conferencing/ dos_and_donts_in_a_web_conference.html

Do’s and Don’ts In A Web Conference Web conferencing is very advantageous. But beware, just like attending meetings and presentations in a round table or in a conference room, there are certain things you need to do, particular etiquettes you need to practice and habits you have to avoid. Do’s Plan Ahead Prepare you presentation beforehand. Send the necessary materials through email or put them live online so that the attendees will be able to read them before the scheduled meeting and presentation. Be Punctual In normal meetings being on time is very important. Web conference is no different. Common sense will tell you that since you don’t have to travel to go to the location of the meeting, there is no excuse for being late. It is also impolite to let others wait especially if you are the one who will give the presentation. Besides, all you have to do is to find an available internet connection to be at the meeting. Find a Good Location Normal meetings are held on places where there is privacy and little or no destructions. This should also be the case for attendees of a web conference; more so if it is video and audio conference. Go to an office or a room where there are no movements (for video conference) and no noise (for audio conference) on the background. Movements and noise are very destructive; avoid them all the time. Be respectful The manner of speaking and gestures are always subject for interpretation in any meeting. In a web conference where you are not actually inside on room, speaking and gestures may be subjected to misinterpretations; so be careful. Take note: a web conference is just regular meeting held online. All rules and etiquettes of ordinary meetings still apply.
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July 24th, 2010

Published by: tiyarli

Don’ts Avoid too much movement You are on TV (sort of) and too much movement is very distracting for others. Moreover, other attendees might be using a low bandwidth connection so try to hold still. Avoid doing other things whenever you are in a web conference like eating, drinking and using your cellphone. Avoid typing, scanning papers, looking for things inside the drawer and talking to other people. Again, all rules and etiquettes of ordinary meetings still apply in a web conference. If you are transmitting good audio, background noise can be heard on other lines. Avoid using wifi signal Wifi is good if you are out and you need emergency internet signal. But during a web conference meeting, try to steer away from it. Wifi can be very unstable that can disrupt the meeting. Avoid wifi signals at the airport, restaurant, park and even in coffee shops. Avoid putting attendees on hold If you are in a meeting, make sure that your attention is completely there. Putting attendees on hold is rude. It interrupts the flow of the meeting and wastes the time of the participants. If in case you need to do something extremely important, excuse yourself instead of putting them on hold. Go back or reschedule the meeting if you are ready. Keep in mind that there are other matters that are best discussed in person. If time and economics permit, try to hold meetings in person but if not, web conferencing is a great tool and the best tool to get your message across.

A web conferencing system may have some or all or the following features: White boards are just like the white boards in a typical office conference room. White boards can be set up in a way where participants can see your notes in real time or in a way where anyone can actively participate, add notes or make changes on the board. Desktop Sharing allows other user to connect to your computer and check your system for any problem. This is a common feature that is used by computer system specialists and technicians. Text Messaging is basically the same with the usual text messaging feature. You can send and receive questions and answers in real time. Messages can be limited between 2 persons or can be shared to the group. Text messaging may substitute audio conferencing if the latter is impractical. Scheduling programs make web conferencing easy by aiding the user to send alerts to other participants about the meeting and synchronize or make changes on the group’s web conference calendar. PowerPoint Presentations (Windows) and Keynote (Mac) can be used to present, in real time, to your web conference group for added impact. Co-browsing allows 2 or more users to browse one website simultaneously. This is a very helpful costumer service tool as it enables the seller to walk a client through details of the product on the website. This is much similar to a costumer representative assisting you when you walked into a shop or a store. File sharing capability is not exactly similar to sending and receiving files through email. This feature gives the group the capacity to upload files on a shared workspace that can be retrieved by other authorized participants. Private meeting room on designated URL can be used to conduct meeting without requiring all participants to download or purchase particular software. All they need to do is to enter a specific URL to join the conference. While security has become a major issue when using URL, web conferencing system vendors have some security measures to their software to make it more private and keep unauthorized user from reading your files. Record, store and play allow attendees to record the entire conference and play it back later. These features also benefit those who were not able to attend the meeting. Surveying can be used if the meeting relies on feedbacks from the participants. Surveying allows recording and easily tabulation of different responses. With the basic audio and video features, web conferencing mixes with any of these elements to make meetings more
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How Does Web Conferencing Work
Source: http://rev-u.com/web-conferencing/ how_does_web_conferencing_work.html

How Does Web Conferencing Work? The term “web conferencing” can be a set of features, a type of activity and a type of software. But basically, web conferencing refers to anything that falls under corroborative conference that happens online between two or more people in different locations. It doesn’t matter whether they are within a building or worlds apart as long as they are conducting their meeting through the internet. Web conferencing can use audio, video, text or combination. It can happen in real time or in an asynchronous environment, depending on the system the attendees use. But web conferencing is not just a process of communicating by simply sending and receiving information while seeing the person you are talking to. What make this system special are the features that it has.

July 24th, 2010

Published by: tiyarli

realistic – the feeling that you are “actually there” where you can see, hear and exchange notes with other attendees.

4. Prioritize on security.

During web conferencing, you send, receive and store confidential information about your business that you don’t want others to know. If the hosting company is not wellequipped with standard security features, spammers, hackers and online criminals can access freely to your information. A good hosting company has Secure Socket Layer (SSL), nonSource: http://rev-u.com/web-conferencing/ persistent data flow and intrusion control features. These things_to_consider_when_selecting_web_conferencing_hosting_company.html security standards are set by the Internet Engineering Task Things to Consider When Selecting Web Conferencing Hosting Force (IETF) to protect the users and the data from authorized Company access.

Things To Consider When Selecting Web Conferencing Hosting Company

Although business owners and companies know what they are doing, most know too little about the details, types, features of web conferencing. So when choosing a provider, the things that matters are often overlooked. The following are important information that will help you choose the web conferencing hosting provider that fits to your needs. 1. Understand the difference between the different kinds of hosting services. As the web hosting industry evolved and became more specialized to answer different business needs, it is important to understand how providers differ to make the right decision. Shared Hosting is a service where all the clients of the host can use the server. It is like sharing a very large conference room with other clients. That means that if multiple clients use the server at the same time, the performance of the site may be affected. The good thing, however, is that this service is often cheap. Dedicated Hosting is basically leasing a server from the host where you are the only client who can use it, unlike shared hosting. The level of technical support depends on the price you pay; but still, this is the best option for large businesses and industries who wish to have an uninterrupted online communication and large size data storage. 2. Do not place budget your top priority. Saving money is good but make sure that the money you save from selecting a cheaper hosting company can answer your service requirements. Remember the old saying “you get what you pay for”? A cheaper hosting company may not offer features that are important to your business. Connection speed can also become an issue. Over-prioritizing on the price can bring you to lots of problems later on and maybe, can cost you more. 3. Don’t get blinded with the brand. Big and familiar names in the industry may have reliable services but that doesn’t mean they are stable. When choosing your hosting company, open up yourself to all available companies that can provide your needs.

5. Understand the payment methods and make sure that you know how much do the maintenance and technical support cost. The different maintenance and technical support services should be properly outlined. Know which services are free and paid. 6. Take note of your needs. Ending up with wrong hosting company is not only annoying but also expensive. Before purchasing a service, make sure that you know what are the features they offer and if these features fit to your need. It is important to list down all the features you need and find a host that provide these features. Web conferencing are reliable and economical but make sure that you choose the host carefully so that you can enjoy and maximize the benefits of this technology.

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