Wyoming Automobile Racing Club, Inc. by-laws

 

WYOMING AUTOMOBILE RACING CLUB, INC. BY-LAWS JANUARY 7, 2009

ARTICLE I The name of this organization shall be the Wyoming Automobile Racing Club, Inc

ARTICLE II The object of this organization shall be: A. To conduct and /or /or support honest, honest, clean clean automobile automobile racing racing worthy of public public confidence and support. B. To offer all all enthusias enthusiasts ts of the the sport a common common place of discussion. discussion. C. To be involve involved d with co commu mmunit nity y support. support.

ARTICLE III Membership Section 1.

Qualifications

Membership shall be available to all persons who are interested in the  purposes of this club and are willing to abide by the laws of this corporation. B. Any member member may have have there members membership hip revoked revoked if they do do not abide abide by the rules and regulations as set forth by these By-Laws. Lifetime members may not have their membership revoked.

A.

Section 2.

Classifications

Jr. Member: 1. Jr. Membership shall be granted to qualified persons from the age of one (1) day-the day of their fourteenth (14) birthdays if they are not a driver  and tenth (10) birthdays if they are a driver, upon application to the Board of Directors. The annual dues shall be five (5) dollars and are payable at the time of application for membership. A. Gener General al Memb Member er:: 1. General General membershi membership p shall shall be granted granted to qualifie qualified d persons persons upon application to the Board of Directors. D irectors. The annual dues shall be fifteen (15) dollars and are payable at the time of application for membership. A. Li Life feti time me Mem Membe ber: r: 1. The title title lifeti lifetime me memb member er may be conferred conferred upon a person person who has demonstrated outstanding and distinguished service to the club and sport of auto racing. 2. Any member member in in good standing standing may may nominate nominate a candidat candidatee for the the title title of  lifetime member. 3.  Nominations must be in writing with an explanation of o f merits to be

A.

submitted to the Board of Directors prior to the next general meeting. The

 

 board of directors shall meet to discuss the merits and contributions of the nominees. The board of directors must recommend the nominees by a majority vote of said board. Upon recommendation of the board and a majority vote of the membership in attendance at a general meeting, the title shall be conferred upon the nominee. no minee. 4. If a nominati nomination on for lifet lifetime ime member member is not not approved approved by the the board of  of  Directors, the nominees must wait one (1) year before being nominated again.

Conditions: 1. The maximum maximum number of inducte inductees es as Lifetime Lifetime members members shall be no more then (2) per each year. B. Hall Hall of Fa Fame me:: 1. The title of Hall of Fame member may be conferred upon any person who has been involved in the WARC for more then five (5) years. 2. Any member member in good standing standingss can nominate nominate a candida candidate te for the the title title of  Hall of Fame member. 3.  Nominations must be in writing with an explanation of merits to be submitted to the Board of Directors prior to the April meeting of the current calendar year. The Board of Directors shall meet to discuss the merits and contributions of the nominees. The board of directors must a.

recommend the nominees by aand majority vote of said Upon recommendation of the board a majority vote of board. the membership in attendance at general meeting, the title shall be conferred upon the nominee. a. Cond ndiitions: 1. The maximum maximum number of inducte inductees es into into the the Hall Hall of Fame shall be no more than five (5) for the next five (5) years. After the year 2012 it shall be (2).

Section 3. Obligations A. Members Members will abide abide by all rules and and regulations regulations of the club club as set forth in in the By-Laws. B. Any member member desiring desiring to resign resign from from the club club may do so but but there will will be no refund of the membership dues. C. All members members shall shall be held responsibl responsiblee for reporting reporting any changes changes in contact information as soon as possible to the secretary of the club.

ARTICLE IV OFFICERS Section 1. Officers A. The Board of Directors Directors shall shall consist consist of President, President, Vice President President,, Treasurer  Treasurer  and Secretary and seven (7) board members Section 2. Nominations and Elections O ctober meeting and A.  Nominations from the floor will be allowed at the October elections will take place the same night.

 

Section 3. Ballot Election and Term of Office A. All electio elections ns shall shall take place place by ballot ballot vote. B. Term of Office Office shall shall be two (2) years years officers officers and one (1) year year for board board members or until their successors are elected. 1. The president and Secretary shall be elected on even numbered years and the Vice President and Treasurer shall be elected on the odd number of  years. A. New officers officers will will take over over at the end end of the October October meeting. meeting. B. All members elected to an office, appointed ap pointed to a position, serving on special committees or in an auxiliary division of the Wyoming Auto Racing Club must at the end of their term, turn over to the newly elected board of directors all documents, materials an property belonging to or o r leased to the Wyoming Auto Racing Club within ten (10) days after the elections and/or resigning. Failure to do so may result in possible legal action as determined by Wyoming Statue Law pertaining to non-profit organizations. C. In case of emergency. emergency. All office officers rs may be retained retained as long as necessar necessary. y. Section 4 Limitations A. Each person person elected elected shall only only hold one one (1) office office at a time. time. B. Members Members of the same same family family may not sign sign on the same same note togethe together. r. Section 5 A.

Vacancies. If there is a vacancy in the office of president, the vice president will become  president. At the next regularly scheduled meeting, there will be an election for vice president. If there is a vacancy in any other office, members will fill the vacancy at the next regular meeting.

Section 6. Removal from Office A. Officers Officers can be removed removed from office office with with cause by a two-thirds two-thirds vote vote at a regular meeting where previous notice has been given.

ARTICLE V DUTIES AND OFFICERS\ Section 1. President shall: A. Preside Preside at all meeting meeting of the the club and og og the Board of Directors. Directors. B. Act as a representat representative ive of the club to outside outside pers persons ons and organizat organizations ions that do not conflict with the club rules or regulations of the articles. C. Sign warrants warrants on the treasur treasury y with the secretar secretary y or Treasure Treasure or Vice President President or any board member. D. Shall act as chair person of the board and or the spokesperson of said organization. E. Perform such duties as he/she may be called upon for and other general duties as are customarily performed by the chief officer of such club. F. Only Only vote vote in the event event of of a tie. tie. G. Shall perform perform the the duties prescri prescribed bed in Roberts Roberts rules of order order in addition addition to those specified by those in the by-laws. Board members shall deliver to their 

 

successors all material pertaining to their office within ten (10) days after  release from office. Section 2. Vice-President shall: A. Assume Assume the duties of the the president president in the President Presidentss absence. B. Sign warrants warrants on the treasur treasury y with the Secretar Secretary y or Treasure Treasure or any board member  C. D.

Assume Presidency upon resignation of the president. Shall perform the duties described in Roberts rule of order in addition to those specified by these by-laws. Board members shall deliver to their successors all material pertaining to their office within ten (10) days after their release from office.

Section 3 Treasurer Shall: A. Prepare Prepare and present reports reports of financial financial condition condition at all regular regular sessions sessions of the general membership and at other times as many be requested by the Board of  directors. B. Sign warrants warrants on the treasury treasury with the Presiden Presidents, ts, Vice President, President, Secretar Secretary, y, and any other board members. C. Shall have charge charge of club club financia financiall reports. reports. D. Receivcareful e all mand oneyaccurate dues to to records membership membe s. nts on behalf E. Receive Keep car efulmoney acc urate rClub ecords of all allrships. investme investments behalf of the club club showing original investments an present estimated value. F. Perform Perform such duties duties as are customaril customarily y performed performed by treasur treasurer er of such club. club. G. Shall be bonded for no less than ten thousand (10,000) dollars. H. Shall perform perform the the duties describe described d in Roberts rules rules of order order in addition addition to those specified by these by- laws. Board members shall deliver to their  successors all material pertaining to their office within ten (10) days after  there release from office. Section 4 Secretary shall A. Keep minutes minutes of of the club club and the Board of Directors Directors B. Conduct meetings in absence of o f the President and the Vice President. C. Keep correct correct mailing mailing list of club club members members and mail all notices notices of special special meetings D. Prepare Prepare and present present reports reports of Board meeting meeting at all regular regular session session of the general meeting. E. Perform such other duties as are customarily preformed by the secretary of  such club. F. Call special special session sessionss when necessar necessary y under the the direction direction of the preside president nt or  the board of directors. G. Send out newsle newsletters tters or or e-mail e-mail per the boards boards directio direction. n. H. Shall perform perform the the duties describe described d in Roberts rules rules of order order in addition addition to those specified by these by- laws. Board members shall deliver to their  successors all material pertaining to their office within ten (10) days after  there release from office. Section 5

The Board of Directors shall:

 

A. Have control control of the funds, funds, investments investments and properti properties es of the club, real real and  personal, where not otherwise provided by law. B. Be subject subject to the call of the presiden presidentt as may Required Required for the fulfill fulfillment ment of  their duties. C. Meet at such time and place as may be directed by the president by the President or upon request of any of the Executive board members. Seven (7) members shall constitute a quorum at a board mtg. D. Fill all all vacancies vacancies in the board by appointm appointment ent except in the event event the president president resigns. E. Have general supervision over the affairs of the organization in the interim  between meetings providing none of these acts conflict with the by-laws. F. See that the objectives of the organization o rganization are accomplished, and the by-laws and rules are enforced. G. Dispense Dispense with club club meeting meeting if necessary necessary in case of national national or local local calamity calamity H. Appoint Appoint special special commit committees tees when when necessary necessary.. I. All members members of the Board of Directo Directors rs shall shall have have equal authority authority and and responsibility in the performance of there duties. J. All board board members members must purchase purchase club club membershi memberships ps by the ffirst irst board meeting. K. Any two two unexcused unexcused absences absences from board or general meetings meetings may result result in of the L. dismissal Shall perform perform the thboard. e duties prescri prescribed bed in Roberts Roberts Rules of Order Order in addition addition to those specified by these by-laws. Board members shall deliver to their  successors all material pertaining to their office within ten (10) days after  there release from office.

ARTICLE VI MEETINGS Section 1 Regular meetings A. The regular regular meeting meeting of the WARC is the first first Friday Friday of every every month, month, OctoberOctoberMay and in July and September. Meetings SectionA. 2. TheSpecial president president may call call a special special meeting; meeting; or, five (5) members members submitt submitting ing in written request to the secretary can call a special meeting. Previous notice of  the meeting shall be sent to the members at least seven (7) days prior to the meeting. The notice can be given by e-mail, postal mail, telephone or fax.

Section 3 Quorum A. The quorum for for a board of Directors Directors meeting meeting shall shall be seven (7). (7). A quorum for a general meeting shall be fifteen (15).

ARTICLE VII PARLIAMENTARY AUTHORITY

 

The rules contained in Roberts Rules of Order: Simplified and Applied shall govern meetings where they are not in conflict con flict with the by-laws, rules of order, or other rules of  the WARC.

ARTICLE VIII DISSOLUTION

Previous notice and a two/thirds vote can dissolve this club. The vote must be by ALL current Active, Lifetime and hall of Fame members. All outstanding bills will be paid, and the remaining money will be returned to the members, or, can be given to the charity of their choice.

ARTICLE IX AMENDMENT OF BYLAWS

These bylaws can be amended at any regular or special meeting providing that previous notice was given at the prior meeting in writing and then sent to all members of the club  by the secretary. Previous notice can be sent by postal mail, e-mail, or fax.