03122012 Agenda
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Meeting Agenda
WESTMERE FIRE DISTRICT BOARD OF FIRE COMMISSIONERS
March 12, 2012 The regular monthly meeting of the Westmere Fire District was called to order on March 12th, 2012 at pm by Chair John Lutz. This meeting was held at 1732 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called. FIRE COMMISSIONERS PRESENT: Commissioners Dinovo, Juron, Lutz, and Maguire. FIRE COMMISSIONERS ABSENT:
DISTRICT PERSONNEL PRESENT: Chief David Szary. Assistant Chief/Treasurer David Weiser. Bookkeeper Ali Wilkes. Deputy Treasurer Don Burkett. OTHERS PRESENT:
PUBLIC COMMENT PERIOD:
FIRE DEPARTMENT MEMBER COMMENTS:
LADIES AUXILIARY COMMENTS: TREASURER’S REPORT: Mr. Weiser presented his report to the Board (attached). MOTION #043 Commissioner _______________ moved to accept the Treasurer’s Report as printed and read. Commissioner _______________ seconded the motion and it was carried by the following roll call vote: Commissioner Dinovo Commissioner Juron Commissioner Lutz Commissioner Maguire AYE AYE AYE AYE NAY NAY NAY NAY
The list of monthly bills was presented to the Board, (copy attached) as well as the check register (copy attached) which included all checks written since the last approved check register. 1
51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100
MOTION #044 Commissioner _______________moved to approve the check warrants for the General Fund and Capital Projects Fund and approve the payment of bills. Commissioner _______________ seconded the motion and it was carried by the following roll call vote: Commissioner Dinovo Commissioner Juron Commissioner Lutz Commissioner Maguire CHIEF’S REPORT: See attached. MOTION #045 Commissioner _______________ moved to approve the Chief’s Report and items requested in the material buying log. Commissioner _______________ seconded the motion and it was carried by the following roll call vote: Commissioner Dinovo Commissioner Juron Commissioner Lutz Commissioner Maguire COMMUNICATIONS: Received Letter from Tom Remmert regarding vacancy on Board of Fire Commissioners. Letter from Ken Prunier regarding attendance. Letter from Penflex authorizing lump-sum payment to David Sullivan, Sr. Letter from Glafelter Public Practice discontinuing its Fixed Asset Inventory/Building Appraisal Service BNY Mellon collateralized deposit information (to the Treasurer). AFDSNY notice of vote on by-law changes at annual meeting in May 2012. Notice from Town of Guilderland Planning Board regarding proposed 2 lot subdivision at 6099 Veeder Road. Request from Merchants Bonding Company for status of work performed by Capital District Electric on Phase II of capital project. AYE AYE AYE AYE NAY NAY NAY NAY AYE AYE AYE AYE NAY NAY NAY NAY
1. 2. 3. 4. 5. 6. 7. 8.
Sent 1. Letter to RBC authorizing lump-sum payment to David Sullivan, Sr. 2. Response to Merchants Bonding Company for status of work performed by Capital District Electric on Phase II of capital project. COMMITTEES 1. Building Committee a. Applications for Payment/Invoices: i. Fiscal Advisors & Marketing, Inc. Services rendered in reissue of Bond Anticipation Note. 2
101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151
ii. Air Cleaning Systems, Inc. Electrical work at new station for installation of Plymovent system. iii. Whiteman Osterman & Hanna LLP. Legal services for construction project. b. Take-Over Agreement with Surety. c. Ten-day notices for Owner’s rights. 2. Apparatus Committee a. Engine 98 OLD BUSINESS 1. Participation and attendance policy NEW BUSINESS 1. Approval to attend FHETS in Atlanta, September 2012. 2. Approval of contract with Burwell Productions for January 1 through December 31, 2012. No automatic extension. 3. Approval of 2011 LOSAP. TICKLER FILE (Three month look-ahead) 1. March (quarter) a. Pay Counsel b. Exhaust System Maintenance (Plymovent) c. Strip floors - Shampoo Rugs d. Service Heat & A/C Units e. Scott Bottles Hydro/Hour Bottles (2013) f. Pay for Department Muster 2. April a. Air Quality Testing (Air Compressor) 3. May a. District Spring Conference AFDSNY b. Seal Coat Parking Lot (Even Years) c. M-92 Inspection & Oil Change d. Annual Enterprise Ad e. Scott Bottles Hydro/30 min. (2014) check dates ADJOURNMENT MOTION #046 Commissioner Maguire moved to adjourn the meeting of the Westmere Fire District. Commissioner Lutz seconded the motion and it was and it was carried by the following roll call vote: Commissioner Dinovo Commissioner Juron Commissioner Lutz Commissioner Maguire AYE AYE AYE AYE NAY NAY NAY NAY
The meeting is adjourned at ____________________ pm. 3
152 153 154 155
Respectfully submitted, Sean M. Maguire District Secretary
4
Meeting Agenda
WESTMERE FIRE DISTRICT BOARD OF FIRE COMMISSIONERS
March 12, 2012 The regular monthly meeting of the Westmere Fire District was called to order on March 12th, 2012 at pm by Chair John Lutz. This meeting was held at 1732 Western Avenue, Town of Guilderland. This meeting was scheduled with public and media notice provided in advance. The roll was called. FIRE COMMISSIONERS PRESENT: Commissioners Dinovo, Juron, Lutz, and Maguire. FIRE COMMISSIONERS ABSENT:
DISTRICT PERSONNEL PRESENT: Chief David Szary. Assistant Chief/Treasurer David Weiser. Bookkeeper Ali Wilkes. Deputy Treasurer Don Burkett. OTHERS PRESENT:
PUBLIC COMMENT PERIOD:
FIRE DEPARTMENT MEMBER COMMENTS:
LADIES AUXILIARY COMMENTS: TREASURER’S REPORT: Mr. Weiser presented his report to the Board (attached). MOTION #043 Commissioner _______________ moved to accept the Treasurer’s Report as printed and read. Commissioner _______________ seconded the motion and it was carried by the following roll call vote: Commissioner Dinovo Commissioner Juron Commissioner Lutz Commissioner Maguire AYE AYE AYE AYE NAY NAY NAY NAY
The list of monthly bills was presented to the Board, (copy attached) as well as the check register (copy attached) which included all checks written since the last approved check register. 1
51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100
MOTION #044 Commissioner _______________moved to approve the check warrants for the General Fund and Capital Projects Fund and approve the payment of bills. Commissioner _______________ seconded the motion and it was carried by the following roll call vote: Commissioner Dinovo Commissioner Juron Commissioner Lutz Commissioner Maguire CHIEF’S REPORT: See attached. MOTION #045 Commissioner _______________ moved to approve the Chief’s Report and items requested in the material buying log. Commissioner _______________ seconded the motion and it was carried by the following roll call vote: Commissioner Dinovo Commissioner Juron Commissioner Lutz Commissioner Maguire COMMUNICATIONS: Received Letter from Tom Remmert regarding vacancy on Board of Fire Commissioners. Letter from Ken Prunier regarding attendance. Letter from Penflex authorizing lump-sum payment to David Sullivan, Sr. Letter from Glafelter Public Practice discontinuing its Fixed Asset Inventory/Building Appraisal Service BNY Mellon collateralized deposit information (to the Treasurer). AFDSNY notice of vote on by-law changes at annual meeting in May 2012. Notice from Town of Guilderland Planning Board regarding proposed 2 lot subdivision at 6099 Veeder Road. Request from Merchants Bonding Company for status of work performed by Capital District Electric on Phase II of capital project. AYE AYE AYE AYE NAY NAY NAY NAY AYE AYE AYE AYE NAY NAY NAY NAY
1. 2. 3. 4. 5. 6. 7. 8.
Sent 1. Letter to RBC authorizing lump-sum payment to David Sullivan, Sr. 2. Response to Merchants Bonding Company for status of work performed by Capital District Electric on Phase II of capital project. COMMITTEES 1. Building Committee a. Applications for Payment/Invoices: i. Fiscal Advisors & Marketing, Inc. Services rendered in reissue of Bond Anticipation Note. 2
101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151
ii. Air Cleaning Systems, Inc. Electrical work at new station for installation of Plymovent system. iii. Whiteman Osterman & Hanna LLP. Legal services for construction project. b. Take-Over Agreement with Surety. c. Ten-day notices for Owner’s rights. 2. Apparatus Committee a. Engine 98 OLD BUSINESS 1. Participation and attendance policy NEW BUSINESS 1. Approval to attend FHETS in Atlanta, September 2012. 2. Approval of contract with Burwell Productions for January 1 through December 31, 2012. No automatic extension. 3. Approval of 2011 LOSAP. TICKLER FILE (Three month look-ahead) 1. March (quarter) a. Pay Counsel b. Exhaust System Maintenance (Plymovent) c. Strip floors - Shampoo Rugs d. Service Heat & A/C Units e. Scott Bottles Hydro/Hour Bottles (2013) f. Pay for Department Muster 2. April a. Air Quality Testing (Air Compressor) 3. May a. District Spring Conference AFDSNY b. Seal Coat Parking Lot (Even Years) c. M-92 Inspection & Oil Change d. Annual Enterprise Ad e. Scott Bottles Hydro/30 min. (2014) check dates ADJOURNMENT MOTION #046 Commissioner Maguire moved to adjourn the meeting of the Westmere Fire District. Commissioner Lutz seconded the motion and it was and it was carried by the following roll call vote: Commissioner Dinovo Commissioner Juron Commissioner Lutz Commissioner Maguire AYE AYE AYE AYE NAY NAY NAY NAY
The meeting is adjourned at ____________________ pm. 3
152 153 154 155
Respectfully submitted, Sean M. Maguire District Secretary
4
