2013-11-25 School Board Meeting

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School Board Meeting – November 25, 2013
Agenda for: School Board Meeting
1. Call to Order
Barbara N. Layne
1.1 Pledge of Allegiance to the Flag
1.2 Moment of Silent Meditation
2. Roll Call
Mr. Newton Davis
Mr. Gordon Einhorn
Ms. Sheila Evans
Mr. Melvin Fager
Mr. Terry Gilman
Mr. David John
Ms. Barbara Layne
Ms. Pamela Price
Mr. Michael Richards
3. Introduction of Meeting Guests and Presentations
Dr. Lori A. Suski
3.1 Student Comments
Student Council - comments by Alyssa Stone and Elizabeth Young
Key Club - comments by Will Botterbusch
3.2 Recognitions (See Attachment(s))
Students of the Month - presented by Dr. Suski
 Student of the Month for November - John Carberry with teacher, Mr. Steve Smith
 Rotary Student of the Month for November - Megha Patel with teacher, Ms. Terri O'Neil
Candidates for Employment - presented by Dr. Suski
Recognitions - presented by Dr. Suski
 Mid-Penn All Stars and District Qualifiers (See Attachment)
 Zac Gates - Youth & Government Elections Convention Winner, GOLD Lieutenant
Governor
 Hope Dehnert - artwork chosen for the District's holiday card
3.3 Presentations
Presentation of W.M. Buffington's $100 per Touchdown Check to District - presented by Bill &
Judy Buffington and Jerry & Jessica Schaber

4. Public Comment
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Anyone wishing to address the Board should do so at this time. Written items are strongly
suggested. Please state name and address, and limit comments to three minutes.
5. Secretary's Report
David A. Franklin
5.1 Minutes (See Attachment(s))
 It is recommended to approve the minutes of the October 28, 2013 School Board
Meeting.
Moved:
Seconded:
Yes:
No:
Abstain:
NOTE: In order to reduce memory space, attachments that are referenced in the minutes have
not been included. These attachments will, however, be included in the permanent record book.
5.2 Communications (See Attachment(s))
School Board Calendar - December 2013
6. Treasurer's Report and Bill Lists
Gordon A. Einhorn
6.1 Treasurer's Report (See Attachment(s))
 It is recommended to approve the Treasurer's Report for October 2013, as presented.
Moved:
Seconded:
Yes:
No:
Abstain:
6.2 Bill Lists (See Attachment(s))
 It is recommended to approve the "List of Paid Bills" with totals by fund as detailed:
Fund 10 General Fund - $263,260.14
Fund 32 Capital Reserve Fund - $116,250.00
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Fund 39 Capital Projects Fund - $0
Fund 51 Food Service Fund - $0
Fund 59 WMSS Radio Station Fund - $39.01
Fund 72 Expendable Trust Fund - $0
Fund 74 Nonexpendable Trust Fund - $0
Fund 81 Student Activities Fund - $2,566.55
Moved:
Seconded:
Yes:
No:
Abstain:

 It is recommended to approve the "List of Unpaid Bills" with totals by fund as detailed:
Fund 10 General Fund - $572,703.77
Fund 32 Capital Reserve Fund - $305,371.70
Fund 39 Capital Projects Fund - $0
Fund 51 Food Service Fund - $110,398.32
Fund 59 WMSS Radio Station Fund - $2,235.45
Fund 72 Expendable Trust Fund - $1,100.58
Fund 74 Nonexpendable Trust Fund - $0
Fund 81 Student Activities Fund - $13,122.58
Moved:
Seconded:
No:
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Yes:
Abstain:
7. Old Business
8. Academic Affairs Committee Report
Pamela Price (Chairperson), David John (Vice-Chairperson), Newton Davis and Barbara Layne
8.1 Communications (See Attachment(s))
Academic Affairs Committee Meeting Minutes - November 12, 2013
8.2 Programs
 It is recommended to fund half of the cost of graduation caps, gowns, and tassels for
the class of 2014 at a cost of $12.53 per student.
Moved:
Seconded:
Yes:
No:
Abstain:
8.3 Grants
 It is recommended to approve the District's participation as a partner in Penn State's
Eligible Partnerships Postsecondary Grant application with PDE at no cost to the District.
Moved:
Seconded:
Yes:
No:
Abstain:
8.4 School Calendar
 It is recommended to approve an early dismissal (half day PM) for students in grades 9
through 11 on Friday, February 28, 2014 to allow seniors to present their Career Action
Plans.
Moved:
Seconded:
Yes:
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No:
Abstain:
8.5 Policies (See Attachment(s))
 Information Item - Revisions to Policy #216 (Student Records) are presented for first
reading.

 It is recommended to adopt the revisions to Policy #916 (School Volunteers).
Moved:
Seconded:
Yes:
No:
Abstain:
8.6 District Goals
 It is recommended to approve a contract with PSBA to provide policy review services for
the District at a cost of $5,200 and to subscribe to Policy News Network+ at a fee of $851
for the remainder of 2013.
Moved:
Seconded:
Yes:
No:
Abstain:
9. Personnel Committee Report
David John (Chairperson), Gordon Einhorn (Vice-Chairperson), Newton Davis and Pamela
Price
9.1 Communications (See Attachment(s))
Personnel Committee Meeting Minutes - November 12, 2013
9.2 Leave of Absence Requests
 It is recommended to approve the extension of childrearing leave for Jessica Hoopes,
Teacher, from January 1, 2014 to January 30, 2014.
Moved:
Seconded:
Yes:
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No:
Abstain:
9.3 Change of Employment Status
 It is recommended to change the employment status of Cody Friedrich from a Part-
Time Custodian Student Worker to a Substitute Custodian effective November 7, 2013.
Moved:
Seconded:
Yes:
No:
Abstain:
9.4 Employment (See Attachment(s))
 It is recommended to approve the employment of the individuals listed below, pending
submission of all required clearances.
1. Scott Souders as an In-School Suspension Monitor (Support Staff, Range 6) at an hourly
rate of $11.23 to fill a vacancy created by the resignation of Jamal Wells effective
November 12, 2013.
2. Alison Chambers as a PATHS/Ophelia Assistant at an hourly rate of $20.00 effective
November 12, 2013.
3. Anastasia Neboga as a PATHS Assistant at an hourly rate of $20.00 effective November
12, 2013.
Moved:
Seconded:
Yes:
No:
Abstain:
 It is recommended to approve the employment of the individuals on the listing attached to
the agenda as substitutes, pending submission of all required clearances. (See
Attachment)
Moved:
Seconded:
Yes:
No:
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Abstain:
10. Operations Committee Report
Michael Richards (Chairperson), Terry Gilman (Vice-Chairperson), Melvin Fager and David
John
10.1 Communications (See Attachment(s))
Operations Committee Meeting Minutes - November 14, 2013
10.2 Construction Projects (See Attachment(s))
It is recommended to contract with JMSI Environmental Corp to conduct an asbestos survey and
develop an asbestos abatement project design for the new High School at a total cost of $9,275.
Moved:
Seconded:
Yes:
No:
Abstain:
 It is recommended to authorize the Lower Swatara Township Athletic Association to
provide improvements to Field #15 in accordance with District specifications and to
thank them for their contribution.
Moved:
Seconded:
Yes:
No:
Abstain:
10.3 Approvals
 It is recommended to approve a negligible adjustment to a previously-approved deed,
adding .000249311 acres (or 10.86 square feet) to the .047 acres the District is deeding to
PennDOT, in connection with improvements at the entrance to the High School campus
from PA Rt. 441.
Moved:
Seconded:
Yes:
No:
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Abstain:
10.4 Bids (See Attachment(s))
 It is recommended to approve the bid for field supplies and services to the vendors as
listed on the attachment to the agenda.
Moved:
Seconded:
Yes:
No:
Abstain:
10.5 Use of Facilities (See Attachment(s))
 It is recommended to approve the use of facilities on the listing attached to the agenda.
Moved:
Seconded:
Yes:
No:
Abstain:

11. Athletics/Activities Committee Report
Terry Gilman (Chairperson), Melvin Fager (Vice-Chairperson), Michael Richards and Barbara
Layne
11.1 Communications (See Attachment(s))
 Athletics/Activities Committee Meeting Minutes - November 14, 2013
11.2 Resignations
 It is recommended to approve the resignation of Shannon Inners, Assistant Winter
Cheerleading Coach, effective November 11, 2013.
Moved:
Seconded:
Yes:
No:
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Abstain:
11.3 Employment (See Attachment(s))
It is recommended to approve the employment of the individuals or volunteers on the listings
attached to the agenda as co-curricular and extra-curricular personnel for the 2013-2014 school
year at the stipends listed, pending submission of all required clearances. (See Attachment)
Moved:
Seconded:
Yes:
No:
Abstain:

12. Finance Committee Report
Gordon Einhorn (Chairperson), Terry Gilman (Vice-Chairperson) and Barbara Layne
12.1 Communications (See Attachment(s))
Finance Committee Meeting Minutes - November 19, 2013
12.2 Exonerations (See Attachment(s))
 It is recommended to approve the exoneration of the 2013 real estate tax bills on the
listing attached to the agenda for the reasons noted.
Moved:
Seconded:
Yes:
No:
Abstain:
12.3 Approvals (See Attachment(s))
 Information Item - Budget Transfers for 2012-2013. (Note: board approval was granted
in June 2013 for budget transfers with details to be presented upon conclusion of the
audit.)
 It is recommended to commit fund balance as of June 30, 2013 in the amounts specified
below for the purposes authorized by school board action on June 24, 2013 in accordance
with Governmental Accounting Standards Board Statement No. 54:
1. Retirement Rate Stabilization - $4,635,112.11
2. Health Insurance Cost Stabilization - $385,487
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Moved:
Seconded:
Yes:
No:
Abstain:
 It is recommended to modify the following agreements and handbooks for 2013-2014 to
account for the addition of one day of holiday leave due to the closure of all offices in the
District for the winter break as a cost savings measure.
1. Support Staff Handbook
2. Exempt Managerial Support Staff Handbook
3. All Administrator Agreements and Contracts
Moved:
Seconded:
Yes:
No:
Abstain:
12.4 Agreements
 It is recommended to approve an upgrade to the WAN circuit with Lancaster Lebanon IU
13 from 100MB to 1GB at a monthly cost of $716 through June 30, 2014 and an
estimated annual cost of $3,694 from July 1, 2014 through June 30, 2018, pending
LLIU board approval.
Moved:
Seconded:
Yes:
No:
Abstain:
13. New Business
13.1 Personnel Committee
 It is recommended to the approve the employment of the individuals listed below,
pending the submission of all required clearances:
1. Joyce Stauffer as Part-Time Non-Instructional Aide (Support Staff, Range 6) at an hourly
rate of $11.37 to fill a vacancy created by the resignation of Denise Klinger-Witmer
effective November 14, 2013.
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2. Laura Creek as a Youth Center Assistant at an hourly rate of $10.00 effective November
25, 2013.
3. Michele Bostdorf as a Payroll and Benefits Accountant (Support Staff, Range 1) at an
hourly rate of $23.56 to fill a vacancy created by the employment change of Amy
Dintiman effective December 9, 2013.
4. Leona Berzowski as a Data Systems Manager (Exempt Support Staff, Range 1) at a
annual salary of $60,605 to fill a vacancy created by the retirement of Rosemary Weirich
and reallocation of additional duties effective December 9, 2013.
Moved:
Seconded:
Yes:
No:
Abstained:
 It is recommended to increase the Superintendent's annual salary by 3.75% to $133,838
for the 2013-2014 school year, retroactive to July 1, 2013, based upon the results of her
annual evaluation for the 2012-2013 school year.
Moved:
Seconded:
Yes:
No:
Abstain:
 It is recommended to authorize the creation of a special sick leave donation program
whereby District employees may donate sick leave days to benefit Heather M.
Radabaugh and to approve a Memorandum of Understanding with Middletown Area
Education Support Personnel Association ("MAESPA") and Middletown Area Education
Association ("MAEA") outlining the terms and conditions of the program.
Moved:
Seconded:
Yes:
No:
Abstain:

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13.2 Athletics/Activities Committee
 It is recommended to accept the resignation of Michael Corradi as an Assistant Varsity
Football Coach and Volunteer Strength Coach effective November 15, 2013.
Moved:
Seconded:
Yes:
No:
Abstain:
14. Representatives
14.1 Capital Area Intermediate Unit (See Attachment(s))
Barbara Layne, Representative
Board Highlights - October 24 and November 21, 2013
14.2 Dauphin County Technical School (See Attachment(s))
Newton Davis and Pamela Price, Representatives
DCTS Blast - October 2013
DCTS Joint Operating Committee Board Brief - November 11, 2013
DCTS Planning for the Future Committee Meeting Minutes - November 13, 2013
14.3 Dauphin County Tax Collection Committee (See Attachment(s))
David Franklin, Delegate
Gordon Einhorn and Barbara Layne, Alternate Delegates
Summary Minutes - September 18, 2013
14.4 Harrisburg Area Community College (See Attachment(s))
Barbara Layne, Delegate
Pamela Price, Alternate Delegate
HACC Meeting Minutes - October 30, 2013
14.5 Olmsted Regional Recreation Board
Terry Gilman and Barbara Layne, Representatives
14.6 PSBA Liaison
David John
15. Superintendent's Report
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Dr. Lori A. Suski
16. Roundtable
17. Adjournment
 It is recommended that the School Board Meeting be adjourned.
Moved:
Seconded:
Yes:
No:
Abstain:
Time:
18. Executive Session
The school board will meet in Executive Session to discuss legal matters after the board meeting
has adjourned.
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Recognitions
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MIDDLETOWN AREA SCHOOL DISTRICT
School Board Meeting
October 28, 2013 – 7:00 p.m.
MINUTES
Members in attendance were: Newton Davis, Gordon Einhorn, Melvin Fager, Terry Gilman,
David John, Barbara Layne, and Pamela Price.

Members not in attendance were: Sheila Evans and Michael Richards. Ms. Layne acknowledged
that Mr. Richards was absent due to the scheduled outage at his employer, Three Mile Island.

Staff/Public in attendance were: Dr. Lori Suski, Superintendent of Schools; Christine Mostoller,
Assistant to the Superintendent for Curriculum, Instruction, and Assessment; David Franklin,
Assistant to the Superintendent for Finance and Operations/Board Secretary; Jodie Zorbaugh,
Communications Specialist/Recording Secretary; Zach Kepler, Computer Technician; Marie
Drazenovich, Director of Student Services; Heidi Zula, Director of Human Resources; Tom
Shaffer, Earl Bright, Chelton Hunter, Administrators; Jodi Sessa, Amanda Henry, and Mary
Barth, District Professional Staff; Mark Shipkowski, Megan Martz, Mimi Martz, John Martz, Chris
Holloman, Christina Holloman, Asaad Hunter, Richard Barth, Jess Eckert, Rachel Rusnov,
Camryn Shenk, Kimberly John, Mark Schopf, and Judi Little, Interested Students and Citizens;
Daniel Walmer and Phyllis Zimmerman, Reporters.

Call to Order Ms. Layne called the meeting to order and asked those present to
participate in the Pledge of Allegiance and a moment of silent
meditation. She also asked attendees to keep the Radabaugh family in
their thoughts and prayers.
Roll Call Ms. Layne asked the Secretary, David Franklin, to call the roll. A
quorum was present as noted above.
Introduction of
Meeting Guests and
Presentations

Student Comments Student Council: Dr. Suski introduced Student Council representatives
to report on the activities of Student Council. The students announced
a fundraiser for the Radabaugh family.

Key Club: Dr. Suski introduced Jess Eckert and Rachel Rusnov. The
students reported on the activities of Key Club.
Minutes
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Recognitions Dr. Suski introduced Christopher Holloman as the Student of the Month
for October and Megan Martz as the Rotary Student of the Month for
October. Christopher Holloman selected Amanda Henry as the
educator who had most influenced his school career and Megan Martz
selected Jodi Sessa as the educator who had most influenced her
school career. The students and educators came forward to be
congratulated by the Board members.

Dr. Suski congratulated the following individuals for their
accomplishments and presented them with certificates.
1. Gordon Einhorn - PSBA Certificate of Appreciation for 8 years of
service as a School Director
2. Mary and Richard Barth – Certificate of Achievement for their
publication of a children's book, “I See...A Red-Tailed Hawk”
3. Earl Bright IV, Middletown Area Alumni Association President -
Certificate of Appreciation for oversight of 50th Anniversary of
Homecoming
Presentations Mark Schopf and Judi Little from Guernsey Office Products presented
the District with a rebate check for $1,200. The check represented the
rebate for one quarter.
Kimb John invited the public to attend the MAHS play “Ten Little
Dunces” on November 15 or 16, 2013.
Dr. Suski presented the 2012-2013 School Performance Profile (SPP) for
Fink Elementary, Kunkel Elementary and Reid Elementary. Dr. Suski
noted that the SPP for school districts was published in the Patriot-
News, but that it did not provide detailed information regarding each
school’s achievements. Dr. Suski noted that only the information for
the three elementary schools is posted on the PDE website because the
school district chose to suppress the data for the middle school and
high school after being notified by PDE that the data for those schools
may have errors. Dr. Suski said that the SPP information for these
schools will be made public in January 2014 by PDE after data
corrections have occurred. Dr. Suski explained what the SPP data
represents and noted how it differed from the Adequate Yearly
Progress (AYP) data that was presented in previous years. Dr. Suski
explained the Annual Measurable Objectives (AMO) and the goal of
closing the achievement gap by one-half in a six-year period. Dr. Suski
reviewed the methods that will be implemented in order to achieve
this goal – use of data to inform instruction, curriculum revisions to
align to PA Core Standards, implementation of a new reading
curriculum with an emphasis on writing and exploration of a new math
curriculum. Dr. Suski noted that the administration is committed to
Minutes
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educational improvement.
Public Comment Mark Shipkowski, 658 Hoffer St, Middletown, addressed the school
board and asked that the soccer team be recognized for demonstrating
pride.

Secretary’s Report
Minutes Mr. John moved and Ms. Price seconded a motion to approve the
minutes of the September 23, 2013 School Board Meeting. The vote to
approve the motion was 7 to 0.
Communications Mr. Franklin said the Board Committee Calendar for November 2013
was attached to the agenda and that changes to previously scheduled
nights and times were in red.
Treasurer’s Report Mr. Einhorn moved and Mr. John seconded a motion to approve the
Treasurer’s Report for September 2013, as presented. The vote to
approve the motion was 7 to 0. (See Attachment)
Bill Lists Mr. Einhorn moved and Mr. Fager seconded a motion to approve the
"List of Paid Bills" with totals by fund, as detailed. The vote to approve
the motion was 7 to 0. (See Attachment)
Fund 10 - General Fund $657,796.52
Fund 32 - Capital Reserve Fund $0
Fund 39 - Capital Projects Fund $0
Fund 51 - Food Service Fund $2,216.63
Fund 59 - WMSS Radio Station Fund $39.04
Fund 72 - Expendable Trust Fund $0
Fund 74 - Nonexpendable Trust Fund $0
Fund 81 - Student Activities Fund $3,556.71

Mr. Einhorn moved and Ms. Price seconded a motion to approve the
"List of Unpaid Bills" with totals by fund, as detailed. The vote to
approve the motion was 7 to 0. (See Attachment)
Fund 10 - General Fund $942,147.32
Fund 32 - Capital Reserve Fund $367,712.77
Fund 39 - Capital Projects Fund $0
Fund 51 - Food Service Fund $172,678.99
Fund 59 - WMSS Radio Station Fund $1,318.44
Fund 72 - Expendable Trust Fund $0
Fund 74 - Nonexpendable Trust Fund $0
Fund 81 - Student Activities Fund $8,822.51
Minutes
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Old Business

None
Academic Affairs
Committee Report
Ms. Price reported for the Academic Affairs Committee.
Communications


Curriculum




Employment














Memorandums of
Understanding




Student Matters



Policies
The Minutes from the October 8, 2013 Academic Affairs Committee
Meeting were made available as an information item.

Ms. Price moved and Mr. Davis seconded a motion to approve the
addition of an Advanced Chemistry Course to be delivered in hybrid
form as an independent study to the High School course offerings. The
vote to approve the motion was 7 to 0.

Ms. Price moved and Mr. Gilman seconded a motion to approve the
employment of the following individuals as mentors. The vote to
approve the motion was 7 to 0.
1. Ms. Charlene Hurst as mentor to Ms. Laura Creek (High School
Emotional Support Teacher) at a prorated stipend of $560.92.
2. Mrs. Heidi Tobias as mentor to Ms. Janelle Fenstermaker (High
School Learning Support Teacher) at a stipend of $725.00.
3. Mrs. Jodi Neuschwander as mentor to Mrs. Jennifer Singer (School
Nurse) at a stipend of $725.00.

Ms. Price moved and Mr. Einhorn seconded a motion to approve the
employment of the individuals on the listing attached to the agenda as
co-curricular personnel for the 2013-2014 school year at the stipends
listed. The vote to approve the motion was 7 to 0. (See Attachment)

Ms. Price moved and Mr. Davis seconded a motion to approve the
Memorandum of Understanding between Dauphin County Juvenile
Probation and the District for the purpose of maintaining the physical
security and safety of the schools in the District during the 2013-2014
school year. The vote to approve the motion was 7 to 0.

Ms. Price moved and Mr. Fager seconded a motion to approve the
Waiver of Expulsion Hearing Agreement for student #13-14-003. The
vote to approve the motion was 7 to 0.

Ms. Price noted that revisions to Policy #916 (School Volunteers) were
presented for first reading.

Personnel Committee Mr. John reported for the Personnel Committee.
Minutes
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Report
Communications


Leave of Absence
Requests


Change of
Employment Status





Employment
The Minutes from the October 8, 2013 Personnel Committee Meeting
were made available as an information item.

Mr. John moved and Mr. Gilman seconded a motion to approve leave
without pay for Lisa Krepps on October 11, 2013. The vote to approve
the motion was 7 to 0.

Mr. John moved and Mr. Einhorn seconded a motion to approve the
change of employment status of Wynette Kell from a Part-Time Non-
Instructional Aide (Support Staff Range 6) to a Full-Time Life Skills/MDS
Personal Care Assistant (Support Staff Range 5) at an hourly rate of
$11.82 to fill a vacancy created by the resignation of Kelley Clark
effective October 7, 2013. The vote to approve the motion was 7 to 0.

Mr. John moved and Mr. Davis seconded a motion to approve the
employment of the individuals listed below, pending submission of all
required clearances. The vote to approve the motion was 7 to 0.
1. Andrea Wade as a Temporary Clerical Assistant at an hourly rate of
$11.93 effective October 2, 2013 until eligible for employment with
Substitute Teacher Service (STS).
2. Dianne Klinger-Witmer as a Part-Time Non-Instructional Aide at an
hourly rate of $10.25 to fill a vacancy created by the transfer of
Wynette Kell effective October 10, 2013.

Operations
Committee Report
Mr. Gilman reported for the Operations Committee.
Communications


Approvals




Construction Projects





The Minutes from the October 10, 2013 Operations Committee
Meeting were made available as an information item.

Mr. Gilman moved and Ms. Price seconded a motion to grant
permission for Sunoco Pipeline LP and affiliates to survey and conduct a
feasibility study on the District’s parcel #36-013-138. The vote to
approve the motion was 7 to 0.

Mr. Gilman moved and Mr. Einhorn seconded a motion to authorize
the Superintendent to approve change orders in amounts up to
$20,000 with official board action to occur at the next scheduled
meeting in order to allow for project work to continue. The vote to
approve the motion was 7 to 0.

Minutes
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Equipment Purchases








Agreements





Policies








Use of Facilities



Resolutions
Mr. Gilman moved and Mr. Fager seconded a motion to approve
Change Order #2 of the contract with B. R. Kreider & Son, Inc. - rock
trench excavation at High School Athletic Fields at a cost of $5,120.50.
The vote to approve the motion was 7 to 0.

Mr. Gilman moved and Mr. John seconded a motion to contract with
Jamco Products to provide quality control for the High School athletic
fields project at a cost of $45 per hour for approximately 18 hours using
Capital Reserve funds. The vote to approve the motion was 7 to 0.

Mr. Gilman moved and Mr. Davis seconded a motion to approve the
equipment purchases listed below. The vote to approve the motion
was 7 to 0.
1. Trane US, Inc. to provide and install replacement HVAC rooftop
units for the Administration Building at a cost of $90,480 using
TCPN pricing and Capital Reserve funds.
2. Douglas A. Shope to provide and install track gates at a cost of
$1,775 using Capital Reserve funds.

Mr. Gilman moved and Mr. Einhorn seconded a motion to approve an
agreement with South Jersey Energy Company for the purchase of
natural gas for the facilities on the transaction confirmation at the
market rate for a term of 12 months effective November 11, 2013. The
vote to approve the motion was 7 to 0.

Mr. Gilman moved and Ms. Price seconded a motion to waive Policy
#003 requiring a first reading and adopt revisions to Policy #810
(Transportation) without a first reading. The vote to approve the
motion was 7 to 0.

Mr. Gilman moved and Mr. John seconded a motion to adopt revisions
to the appendices for Policy #707 (Use of Facilities). The vote to
approve the motion was 7 to 0.

Mr. Gilman moved and Ms. Price seconded a motion to approve the
use of facilities on the listing attached to the agenda. The vote to
approve the motion was 7 to 0.

Mr. Gilman moved and Mr. Einhorn seconded a motion to adopt a
resolution authorizing a public hearing for the proposed new High
School project and the advertisement of the Public Hearing Notice. The
vote to approve the motion was 7 to 0.

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Athletic/Activities
Committee Report
Mr. Gilman reported for the Athletics/Activities Committee.
Communications


Resignations






Employment






Field Trips

The Minutes from the October 10, 2013 Athletics/Activities Committee
Meeting were made available as an information item.

Mr. Gilman moved and Mr. Fager seconded a motion to approve the
resignations of the individuals listed below. The vote to approve the
motion was 7 to 0.
1. Sergei Koreba, Head Boys' Varsity Soccer Coach, effective October
4, 2013.
2. Khaled Alhaj, JV Boys' Soccer Coach, effective October 4, 2013.

Mr. Gilman moved and Ms. Price seconded a motion to approve the
employment of the individuals or volunteers on the listings attached to
the agenda as co-curricular and extra-curricular personnel for the 2013-
2014 school year at the stipends listed, pending submission of all
required clearances. The vote to approve the motion was 7 to 0. (See
Attachment)

Mr. Gilman moved and Mr. John seconded a motion to approve the
following Youth & Government field trips with District vans being used
for transportation. The vote to approve the motion was 7 to 0.
1. Eastern Elections Convention on November 16, 2013 at Springfield
High School
2. Pre-Model Legislature Convention on February 22, 2014 at
Dickinson College
3. Model Legislature Convention on April 10-13, 2014 at the State
Capitol

Finance Committee
Report
Mr. Einhorn reported for the Finance Committee.
Communications


Approvals





Agreements
The minutes from the October 15, 2013 Finance Committee Meeting
were made available as an information item.

Mr. Einhorn moved and Mr. Gilman seconded a motion to approve a
transfer of $2,870,000 from the General Fund to the Capital Reserve
Fund in the June 30, 2013 financial statements for costs related to the
High School project or other capital improvements. The vote to
approve the motion was 7 to 0.

Mr. Einhorn moved and Mr. Davis seconded a motion to approve the
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Insurance







Exonerations
agreements listed below required for the District to receive Access
funding. The vote to approve the motion was 7 to 0.

1. Agreement to Participate in the School-Based Administrative
Claiming Program
2. Agreement to Participate in the School-Based Access Program

Mr. Einhorn moved and Ms. Price seconded a motion to increase the
amount of the District's fidelity bonds as listed below in accordance
with the recommendation of the District solicitor. The vote to approve
the motion was 7 to 0.
1. Board Secretary from $10,000 to $50,000 at a cost of $135
2. Board Treasurer from $10,000 to $1,000,000 at a cost of $1,584
3. Tax Collector from $50,000 to $1,000,000 at a cost of $1,584

Mr. Einhorn moved and Ms. Price seconded a motion to exonerate the
2013 real estate tax bills on the listing attached to the agenda for the
reasons noted. The vote to approve the motion was 7 to 0. (See
Attachment)

New Business
Academic Affairs
Committee
Ms. Price moved and Mr. Davis seconded a motion to approve the
following contracts. The vote to approve the motion was 7 to 0.
1. The Vista School to provide special education services during the
2013-2014 school year for a student at a cost of $39,400 fully
funded by the District.
2. The Arc of Dauphin County to provide the Learning for Life program
for the 2013-14 school year at a cost of $37,500 for a group of five
eligible special education students.

Ms. Price moved and Mr. Gilman seconded a motion to approve the
Letter of Agreement between Dauphin County Mental Health/
Intellectual Disabilities Program, Dauphin County Juvenile Probation
and the District for the provision of student assistance program
services for the 2013-14 school year. The vote to approve the motion
was 7 to 0.

Ms. Price moved and Mr. Einhorn seconded a motion to approve the
Memorandums of Understanding listed below. The vote to approve the
motion was 7 to 0.
1. Dauphin County Department of Social Services for Children and
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Youth and the District for the provision of services to students who
struggle with absenteeism through the County's School Outreach
Services
2. Dauphin County Department of Drug and Alcohol Services and the
District for the provision of services to students with drug, alcohol
and tobacco problems
3. Capital Area Intermediate Unit to serve as the fiscal agent for the
CAIU #15 Title III Consortium for the administration of Title III grant
funds during the 2013-2014 school year.

Ms. Price moved and Mr. Davis seconded a motion to approve the
resignation of Steven Carson as the Human Services Pathway Co-Chair
effective October 10, 2013. The vote to approve the motion was 7 to 0.

Ms. Price moved and Mr. John seconded a motion to approve the
change of employment status of Amanda Henry from the Human
Services Pathway Co-Chair to the Human Services Pathway Chair at
a pro-rated additional stipend of $453.60 effective October 11, 2013
due to the resignation of Steven Carson. The vote to approve the
motion was 7 to 0.

Personnel Committee Mr. John moved and Mr. Einhorn seconded a motion to approve the
retirement of Rosemary Weirich, PIMS/Child Accounting Coordinator,
effective January 2, 2014. The vote to approve the motion was 7 to 0.

Mr. John moved and Mr. Gilman seconded a motion to approve the
resignations of the individuals listed below. The vote to approve the
motion was 7 to 0.
1. Dianne Klinger-Witmer, Part-Time Non-Instructional Aide, effective
October 21, 2013.
2. Jamal Wells, In-School Suspension Monitor, effective October 25,
2013.

Mr. John moved and Mr. Davis seconded a motion to approve the
change of employment status of Amy Dintiman from Payroll/Benefits
Accountant (Support Staff, Range 1) to Accounting Manager (Exempt
Managerial Support Staff, Range 1) at an annual salary of $60,385 to fill
a vacant position created by the retirement of Cindy Hendershott
effective November 14, 2013. The vote to approve the motion was 7 to
0.

Mr. John moved and Mr. Gilman seconded a motion to approve the
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employment of the individuals listed below, pending submission of all
required clearances. The vote to approve the motion was 6 to 0. Ms.
Layne abstained from voting.
1. Brendon Parkhill as a Part-Time Courier/Van Driver at an hourly rate
of $11.50 (MAESPA Driver, Step 1) to fill a vacant position created
by the retirement of Jacob Burger effective October 29, 2013.
2. Anna Smith as an Ophelia Assistant at an hourly rate of $20.00
effective October 29, 2013.
3. Holly Hepner as a PATHS Assistant at an hourly rate of $20.00
effective October 29, 2013.
4. Gail Jones as a PATHS Assistant at an hourly rate of $20.00 effective
October 29, 2013.
5. Donlynne Layne as a PATHS/Ophelia Assistant at an hourly rate of
$20.00 effective October 29, 2013.
6. Amy Sarson as a PATHS Assistant at an hourly rate of $20.00
effective October 29, 2013.
7. Kim Schlicher as a PATHS/Ophelia Assistant at an hourly rate of
$20.00 effective October 29, 2013.
8. Catherine Judy as a Part-Time Non-Instructional Aide (Support Staff
Range 6) at an hourly rate of $9.88 to fill a vacant position created
by the resignation of Rosanna Zettlemoyer effective October 30,
2013.
9. Cody Heitefuss as a College Technology Intern at an hourly rate of
$7.25 effective November 4, 2013.
Athletics/Activities
Committee
Mr. Gilman moved and Mr. Fager seconded a motion to approve the
employment of the individuals or volunteers on the listings attached to
the agenda as co-curricular and extra-curricular personnel for the 2013-
2014 school year at the stipends listed, pending submission of all
required clearances. The vote to approve the motion was 7 to 0. (See
Attachment)

Mr. Gilman moved and Mr. Einhorn seconded a motion to approve a
reciprocal agreement with Penn State Harrisburg to allow for Penn
State's use of the District's track and field facilities during the 2014-
2015 academic year and for the District's use of Penn State's tennis
courts during the High School construction period at no charge to
either party. The vote to approve the motion was 7 to 0.
Representatives
Capital Area
Intermediate Unit
Ms. Layne said she was unable to attend the last meeting due to illness.
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Dauphin County
Technical School
Mr. Davis reported that DCTS Blast gives a good summary of last
month’s happenings.
Dauphin County Tax
Collection
Committee
Mr. Franklin reported there was no meeting in the last month.
Harrisburg Area
Community College
Ms. Layne reported that delegates will meet on Wednesday and
haven’t met in the past six months.
Olmsted Regional
Recreation Board
Ms. Layne reported that registration is starting this evening and
continuing this week for the basketball program. Ms. Layne said that
the coaches are excited to start the program and that Mr. Sattele has
been especially helpful with this feeder program for the high school
and is investing in the youth.
PSBA Liaison Mr. John said that he and Mr. Franklin attended the PSBA Delegate
Assembly. Mr. John reminded board members that they will no longer
receive the PSBA biweekly publication since there has been a switch to
an email format. Mr. John commented that he believes that the new
PSBA Director, Nathan Mains, will do a good job.
Superintendent’s
Report
Dr. Suski extended thoughts and concern for the Radabaugh family and
expressed appreciation for the community’s support for the family. Dr.
Suski highlighted some upcoming dates – the first marking period ends
on Thursday, the Blue Wave Marching Band will be competing
Saturday, the High School Chorus will present an Evening in Paris on
November 7, the MAMS Veterans Program will be held on November 8,
the elementary schools will dismiss early on November 8, schools will
not be in session on November 11, report cards will be issued during
parent conferences at the elementary level and on November 8 for
secondary students, the fall play, “Ten Little Dunces” will be held on
November 15 and 16, and the Junior class will participate in Shadow
Day on November 21.

Roundtable Mr. Gilman thanked Mr. Bright for his work to make Homecoming a
successful day and thanked the three elementary principals for their
dedication in seeking academic achievement. Mr. Gilman also thanked
Mark Shipkowski for coaching the soccer team after the resignation of
the coaches.

Ms. Price echoed the comments of Mr. Gilman and extended concern
for the Radabaugh family.

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Mr. Davis echoed the comments of the other board members, thanked
the principals and thanked Mark Shipkowski. Mr. Davis acknowledged
that his son appreciated Mark when he coached him in soccer. Mr.
Davis thanked Dr. Suski for the SPP presentation.

Mr. Fager echoed the comments of the others, thanked Mr. Bright for
his work on Homecoming, and expressed congratulations to the
students recognized this month.

Mr. Einhorn thanked the Shipkowskis for their coaching of the soccer
team. Mr. Einhorn reminded those present about Election day next
week.

Mr. John congratulated the Barths about their authorship of the
children’s book and encouraged those present to attend the fall play.
Mr. John thanked Ms. Drazenovich and Mrs. Mostoller for their role in
working with curriculum.

Ms. Layne echoed her colleagues. Ms. Layne thanked the elementary
principals for their leadership. Ms. Layne thanked the Shipkowskis for
coaching soccer. Ms. Layne thanked Dr. Suski for the SPP presentation.
Ms. Layne said that she hoped that the public understands that under
Dr. Suski’s leadership the District is making great strides.
Adjournment /
Executive Session
Mr. Gilman moved and Ms. Price seconded a motion to adjourn. The
vote to approve the motion was 7 to 0. The meeting adjourned at 8:18
p.m.

Ms. Layne stated that the board would be meeting in Executive session
to discuss personnel matters.

ATTEST:



David A. Franklin, Board Secretary



Minutes
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!"#$ !"% '( #)$ *'+#) ,-.$ /0#-1-#% 2'0"#-'+ /##$+3$$4
12/3/13 1sL 1hursday 7:00 p.m. School 8oard CrganlzaLlon MeeLlng Plgh School LCl 8oom
All 8oard Members / Suskl, lranklln,
MosLoller
12/10/13 2nd 1uesday 6:00 p.m. Academlc Affalrs CommlLLee MeeLlng Plgh School Llbrary
Þrlce, !ohn, uavls, Layne / Suskl,
MosLoller, lranklln, Þalmer
12/10/13 2nd 1uesday 7:00 p.m. Þersonnel CommlLLee MeeLlng Plgh School Llbrary
!ohn, Llnhorn, Þrlce, uavls / Suskl,
lranklln, Zula
12/11/13 2nd Wednesday 6:00 p.m. CommunlLles 1haL Care MeeLlng
AdmlnlsLraLlon 8ulldlng
Large Conference 8oom
Suskl, urazenovlch, lranklln
12/12/13 2nd 1hursday 6:00 p.m. CperaLlons CommlLLee MeeLlng Plgh School Llbrary
8lchards, Cllman, !ohn, lager /
Suskl, lranklln, Melser
12/12/13 2nd 1hursday 7:00 p.m. ALhleLlcs/AcLlvlLles CommlLLee MeeLlng Plgh School Llbrary
Cllman, lager, 8lchards, Layne /
Suskl, lranklln, klng
12/17/13 3rd 1uesday 6:00 p.m. llnance CommlLLee MeeLlng Plgh School Llbrary
Llnhorn, Cllman, Layne / Suskl,
lranklln
12/18/13 3rd Wednesday 6:00 p.m. ClmsLed 8eglonal 8ecreaLlon 8oard MeeLlng
AdmlnlsLraLlon 8ulldlng
Large Conference 8oom
Layne, Cllman
12/18/13 3rd Wednesday 7:00 p.m.
uauphln CounLy 1echnlcal School !olnL
CperaLlng CommlLLee MeeLlng
uauphln CounLy 1echnlcal
School
uavls, Þrlce
12/19/13 3rd 1hursday 8:00 a.m. CaplLal Area lnLermedlaLe unlL 8oard MeeLlng
CaplLal Area lnLermedlaLe
unlL
Layne
12/19/13 3rd 1hursday 7:00 p.m. School 8oard MeeLlng Plgh School LCl 8oom
All 8oard Members / Suskl, lranklln,
MosLoller
MluuLL1CWn A8LA SCPCCL ulS18lC1
SCPCCL 8CA8u CALLnuA8
uLCLM8L8 2013
Communications
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MIDDLETOWN AREA SCHOOL DISTRICT
GENERAL FUND
For the month ended September 30, 2013
BALANCE BROUGHT FORWARD 25,124,991.17 $
PLUS RECEIPTS 3,432,136.53
LESS CHECKS & MISC DEBITS (1,205,588.68)
LESS PAYROLL CHECKS & DIRECT DEPOSIT TRANSFERS (838,691.83)
LESS PAYROLL TAX & BENEFIT WIRES (473,938.57)
PLUS ADJUSTMENTS (VOIDED CHECKS or TRANSFERS/NSF CHECKS) (9,254.59)
NET TRANSFERS (TO)/FROM OTHER FUNDS (78,629.74)
PLUS NET INVESTMENT EARNINGS (including accrued interest paid) 13,913.51
BALANCE CARRIED FORWARD 25,964,937.80 $
CASH
PETTY CASH 409.47 $
MID PENN BANK GOVERNMENT CHECKING PLUS - GENERAL 19,517,784.70
MID PENN BANK GOVERNMENT CHECKING PLUS - PAYROLL 1,160,640.28
FULTON BANK GOVERNMENT INTEREST CHECKING - GENERAL 2,051,659.52
FULTON BANK GOVERNMENT INTEREST CHECKING - PAYROLL -
TOTAL CASH 22,730,493.97
INVESTMENTS
PSDLAF CD - ONE WEST BANK - DUE 9/12/14 - YIELD .85% 245,000.00
PSDLAF CD - SALLIE MAE BANK - DUE 9/19/14 - YIELD .85% 245,000.00
PSDLAF CD - ALLY BANK - DUE 9/19/14 - YIELD .85% 245,000.00
PSDLAF CD - GOLDMAN SACHS BANK - DUE 9/19/14 - YIELD .85% 245,000.00
PSDMAX MONEY MARKET POOL 3,132,385.06
TOTAL INVESTMENTS 4,112,385.06
TOTAL CASH & INVESTMENTS 26,842,879.03 $
BANK ADJUSTMENTS (0.04)
DEPOSITS IN TRANSIT -
OUTSTANDING CHECKS -- PAYROLL (2,986.10)
OUTSTANDING CHECKS -- ACCOUNTS PAYABLE (874,955.09)
TOTAL AVAILABLE CASH & INVESTMENTS 25,964,937.80 $
Treasurer's Report
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MIDDLETOWN AREA SCHOOL DISTRICT
GENERAL FUND
Year to Date through October 31, 2013
Revenue by Source
Budget
% Total
Budget YTD
YTD % of
Budget
6000 Local Sources
6110 Real Estate/Realty Taxes 18,665,189 $ 47.44% 16,753,368 $ 89.76%
6143 Occupation Privilege Taxes 47,800 $ 0.12% 4,172 $ 8.73%
6151 Earned Income Taxes 4,250,000 $ 10.80% 592,486 $ 13.94%
6153 Real Estate Transfer Taxes 163,000 $ 0.41% 41,087 $ 25.21%
6159 Patron Parking Taxes 562,000 $ 1.43% 147,480 $ 26.24%
6400 Delinquent Taxes 900,000 $ 2.29% 377,084 $ 41.90%
6510 Interest on Investments 65,600 $ 0.17% 32,879 $ 50.12%
6700 Revenue from Activities 61,600 $ 0.16% 45,584 $ 74.00%
6800 Revenue from Other Gov't Agencies 509,384 $ 1.29% 8,263 $ 1.62%
6910 Rentals 20,000 $ 0.05% 6,353 $ 31.77%
6920 Donations - $ 0.00% 3,090 $ #DIV/0!
6940 Tuitions 9,500 $ 0.02% 5,031 $ 52.96%
6960/6990 Other 36,262 $ 0.09% 257,389 $ 709.80%
Total Local Sources 25,290,335 $ 64.27% 18,274,266 $ 72.26%
7000 State Sources
7110 Basic Education 7,413,586 $ 18.84% 2,198,820 $ 29.66%
7144 Charter School Funding - $ 0.00% - $ #DIV/0!
7160 Tuition Subsidy - $ 0.00% 89,530 $ #DIV/0!
7200 Subsidies for Special Programs 1,521,744 $ 3.88% 459,154 $ 30.17%
7310 Transportation 606,639 $ 1.54% 163,050 $ 26.88%
7320 Rental/Sinking Fund Subsidy 590,236 $ 1.50% - $ 0.00%
7330 Health Services 47,500 $ 0.12% - $ 0.00%
7340 Property Tax Reduction 919,638 $ 2.34% 919,638 $ 100.00%
7501 Accountability Grant 163,913 $ 0.42% 163,913 $ 100.00%
7502 Dual Enrollment Grant - $ 0.00% - $ #DIV/0!
7599 Additional Unlisted Grants - $ 0.00% - $ #DIV/0!
7800 Subsidies for State Paid Benefits 1,995,389 $ 5.07% 488,096 $ 24.46%
7920 Classrooms for the Future - $ 0.00% - $ #DIV/0!
Total State Sources 13,258,645 $ 33.71% 4,482,201 $ 33.81%
8000 Federal Sources 624,642 $ 1.59% 155,973 $ 24.97%
9000 Other Sources - $ 0.00% 352 $ #DIV/0!
Fund Balance Utilization 169,336 $ 0.43% - $ 0.00%
39,342,958 $ 100.00% 22,912,792 $ 58.24%
Treasurer's Report
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Treasurer's Report
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MIDDLETOWN AREA SCHOOL DISTRICT
GENERAL FUND
Year to Date through September 30, 2013
Expenditures by Functional Area
Budget
% Total
Budget YTD
YTD % of
Budget
1000 Instruction
1100 Regular Programs 13,781,551 $ 35.02% 2,533,155 $ 18.38%
1200 Special Programs 5,129,410 $ 13.04% 1,053,592 $ 20.54%
1300 Vocational Education Programs 1,160,371 $ 2.95% 456,883 $ 39.37%
1400 Other Instructional Programs 238,004 $ 0.60% 44,414 $ 18.66%
1500 Nonpublic School Programs 15,000 $ 0.04% - $ 0.00%
1600 Adult Education Programs 286,641 $ 0.73% 92,888 $ 32.41%
Total Instruction 20,610,977 $ 52.38% 4,180,932 $ 20.28%
2000 Support Services
2100 Pupil Personnel 1,765,012 $ 4.49% 366,502 $ 20.76%
2200 Instructional Staff 1,011,338 $ 2.57% 260,828 $ 25.79%
2300 Administration 2,180,220 $ 5.54% 607,303 $ 27.86%
2400 Pupil Health 490,593 $ 1.25% 77,317 $ 15.76%
2500 Business 491,817 $ 1.25% 156,481 $ 31.82%
2600 Operation/Maint of Plant Svcs 3,329,778 $ 8.46% 833,160 $ 25.02%
2700 Student Transportation Svcs 1,367,042 $ 3.47% 160,584 $ 11.75%
2800 Central 944,039 $ 2.40% 319,174 $ 33.81%
2900 Other Support Services 23,575 $ 0.06% - $ 0.00%
Total Support Services 11,603,414 $ 29.49% 2,781,349 $ 23.97%
3000 Student Activities & Comm Recreation 1,014,323 $ 2.58% 300,595 $ 29.64%
4000 Facilities Acquistion, Construction, &
Improvement Services 2,000 $ 0.01% 22,470 $ 1123.50%
5000 Debt Services & Other Financing Uses
5100 Other Expend / Fin. Uses - $ 0.00% 7,468 $ #DIV/0!
5200 Transfers to Other Funds 5,692,244 $ 14.47% 228,636 $ 4.02%
5900 Budgetary Reserve 420,000 $ 1.07% 260 $ 0.06%
Total Debt Service & Other Financing 6,112,244 $ 15.54% 236,364 $ 3.87%
39,342,958 $ 100.00% 7,521,710 $ 19.12%
PLEASE NOTE:
Portions of July & August contracted salaries are accrued June 30 as corresponding to the prior fiscal year.
Treasurer's Report
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MIDDLETOWN AREA SCHOOL DISTRICT
CAPITAL RESERVE FUND
For the month ended October 31, 2013
BALANCE BROUGHT FORWARD 2,575,736.89 $
PLUS RECEIPTS -
LESS CHECKS (367,712.77)
PLUS ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) -
PLUS INTEREST (net of fees, accr int pd, mkt value adj): 1,401.91
NET TRANSFERS (TO)/FROM OTHER FUNDS:
ATHLETIC FUND -
CAPITAL PROJECTS FUND -
DEBT SERVICE FUND -
FOOD SERVICE FUND -
GENERAL FUND -
BALANCE CARRIED FORWARD 2,209,426.03 $
CASH
FULTON BANK GOVERNMENT INTEREST CHECKING - $
MID PENN BANK GOVERNMENT CHECKING PLUS 2,562,274.83
TOTAL CASH 2,562,274.83
INVESTMENTS
PSDLAF -
PSDMAX 14,863.97
TOTAL INVESTMENTS 14,863.97
TOTAL CASH & INVESTMENTS 2,577,138.80 $
BANK ADJUSTMENTS -
OUTSTANDING CHECKS (367,712.77)
TOTAL AVAILABLE CASH & INVESTMENTS 2,209,426.03 $
Treasurer's Report
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FUNDS AVAILABLE:
Capital Reserve Funds Available (as of 10/31/2013) 2,209,426.03
Add: Interfund Receivable from General Fund - 2012-2013 Net Parking Tax 41,279.33
Add: Interfund Receivable from General Fund - 2012-2013 Surplus Transfer 2,870,000.00
Less: Interfund Payable to General Fund - Invoice Paid by Wrong Fund (6,268.00)
Less: Paid Bills Submitted for Approval at Board Meeting (116,250.00)
Less: Unpaid Bills Submitted for Approval at Board Meeting (305,371.70)
Total Available Funds 4,692,815.66
COSTS: PAID TO DATE: BALANCE:
Administration Building Carpet Replacement 2,079.33 -
Administration Building Conference Room Improvements - 4,650.11
Administration Building HVAC Rooftop Units Replacement - 90,480.00
Aerial Platform Lift 17,722.00 -
District-Wide LED Parking Lot Upgrades - 7,000.00
Dump Truck - 73,099.40
Fink Cafeteria/Gym Lighting Retrofit 26,950.00 -
Fink Maintenance Project - Contractors 472,142.87 22,282.13
Fink Maintenance Project - Design Professionals 50,499.03 1,725.00
High School Project - Athletic Practice Fields 217,894.95 58,062.05
High School Project - Athletic Practice Fields Quality Control - 810.00
High School Project - Commissioning 1,370.00 67,130.00
High School Project - Design Professionals 1,529,564.09 1,031,127.00
High School Project - Other Design Costs 23,021.50 -
High School Track Gates - 1,775.00
High School Track Renovation 557,958.08 61,995.34
Hose Reel with Booster Pump 7,247.00 -
Kunkel Cafeteria/Gym Lighting Retrofit 27,287.01 -
Kunkel Corridor Heat - Contractor 142,000.00 -
Kunkel Corridor Heat - Design Professional 7,500.00 -
Kunkel DDC Classroom Controllers 3,545.25 8,100.84
Kunkel Fresh Air Unit Replacement 9,875.00 -
Kunkel LED Site Lighting Retrofit 9,639.47 -
Kunkel Parking Lot Sealing - 10,000.00
Kunkel Vertical Platform Lift / Structural Repairs - Contractors 100,160.52 -
Kunkel Vertical Platform Lift / Structural Repairs - Design Professional 73,992.28 -
MAMS Wireless Network Equipment 980.00 -
Operations Building Gas Heater Replacement - -
War Memorial Field Press Box Roof Replacement 3,875.00 -
War Memorial Field Ticket Booth Roof Replacement 4,500.00 -
3,289,803.38 1,438,236.87
Totals 3,289,803.38 1,438,236.87
RECAP: Total Available Funds 4,692,815.66
Total Balances to be Paid 1,438,236.87
Balance Remaining After Projects 3,254,578.79
MIDDLETOWN AREA SCHOOL DISTRICT
CAPITAL RESERVE COMMITMENTS
AS OF NOVEMBER 25, 2013
Treasurer's Report
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MIDDLETOWN AREA SCHOOL DISTRICT
CAPITAL PROJECTS FUND
For the month ended October 31, 2013
BALANCE BROUGHT FORWARD 1,591.15 $
PLUS RECEIPTS -
LESS CHECKS -
PLUS ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) -
PLUS INTEREST (net of fees, accr int pd, mkt value adj): 0.14
NET TRANSFERS (TO)/FROM OTHER FUNDS:
ATHLETIC FUND -
CAPITAL RESERVE FUND -
DEBT SERVICE FUND -
FOOD SERVICE FUND -
GENERAL FUND -
BALANCE CARRIED FORWARD 1,591.29 $
CASH
FULTON BANK GOVERNMENT INTEREST CHECKING 1,591.29 $
RBC CASH -
TOTAL CASH 1,591.29
INVESTMENTS
PSDLAF -
PSDMAX -
TOTAL INVESTMENTS -
TOTAL CASH & INVESTMENTS 1,591.29 $
BANK ERRORS
OUTSTANDING CHECKS -
TOTAL AVAILABLE CASH & INVESTMENTS 1,591.29 $
Treasurer's Report
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MIDDLETOWN AREA SCHOOL DISTRICT
FOOD SERVICE FUND
For the month ended October 31, 2013
BALANCE BROUGHT FORWARD 436,125.69 $
PLUS RECEIPTS:
SPECIAL FUNCTIONS 670.10
VENDING COMMISSION/REBATES -
COLLECTIONS -
REIMBURSEMENTS -
BREAKFAST & LUNCH SALES 51,862.78 52,532.88
LESS CHECKS (174,870.62)
PLUS ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) (110.00)
PLUS NET INVESTMENT EARNINGS:
FULTON BANK -
MID PENN BANK 126.34
NET TRANSFERS (TO)/FROM OTHER FUNDS:
ATHLETIC FUND -
STUDENT ACTIVITIES FUND -
GENERAL FUND -
GENERAL FUND (PDE SUBSIDY) 80,002.56 80,002.56
BALANCE CARRIED FORWARD 393,806.85 $
CASH
PETTY CASH - $
MID PENN BANK GOVERNMENT CHECKING PLUS 563,884.10
FULTON BANK GOVERNMENT INTEREST CHECKING -
TOTAL PETTY CASH AND CASH PER BANK 563,884.10 $
BANK ADJUSTMENTS -
DEPOSITS IN TRANSIT 2,641.14
OUTSTANDING CHECKS (172,718.39)
TOTAL AVAILABLE CASH 393,806.85 $
Treasurer's Report
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MIDDLETOWN AREA SCHOOL DISTRICT
WMSS RADIO STATION FUND
For the month ended October 31, 2013
BALANCE BROUGHT FORWARD 15,330.78 $
PLUS RECEIPTS:
ADVERTISING FEES -
GRANT AWARDS -
REIMBURSEMENTS -
MISCELLANEOUS REVENUE -
CHURCH SERVICES -
SPORTS BROADCASTING -
DONATIONS / FUNDRAISING 2,400.00 2,400.00
LESS CHECKS (1,357.48)
PLUS NET ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) -
PLUS NET INVESTMENT EARNINGS:
FULTON BANK -
MID PENN BANK (1.60)
NET TRANSFERS (TO)/FROM OTHER FUNDS:
STUDENT ACTIVITIES FUND -
GENERAL FUND -
BALANCE CARRIED FORWARD 16,371.70 $
CASH
PETTY CASH - $
MID PENN BANK GOVERNMENT CHECKING PLUS 17,690.14
FULTON BANK GOVERNMENT INTEREST CHECKING -
TOTAL PETTY CASH AND CASH IN BANK 17,690.14 $
DEPOSITS IN TRANSIT -
OUTSTANDING CHECKS (1,318.44)
TOTAL AVAILABLE CASH & INVESTMENTS 16,371.70 $
Treasurer's Report
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BALANCE CARRIED FORWARD 384,236.04
PLUS RECEIPTS: 33,234.00
LESS PAYMENTS: 0.00
PLUS INTEREST NET OF FEES: 191.45
PLUS VOID CHECKS: 0.00
PLUS RECEIPTS DUE FROM GF: 0.00
BALANCE 417,661.49
BEGINNING INTEREST/ CURRENT
TRUST BALANCE FEES DEPOSITS PAYMENTS BALANCE
Nonexpendable Trust Fund
Alwine Scholarship 22,392.29 46.28 0.00 -300.00 22,138.57
Class of 48-Academic Scholarship 24,934.47 50.78 0.00 -2,500.48 22,484.77
Dr. Conrad Award 10,234.72 21.07 0.00 -150.00 10,105.79
Denise Frisbie Award 25,355.16 53.27 0.00 0.00 25,408.43
Karen Kasper Memorial Award 31,214.19 61.07 0.00 -2,000.00 29,275.26
Leonard Endowment 163,828.55 341.42 0.00 -2,000.00 162,169.97
MAHS Science Award 2,676.03 5.59 0.00 0.00 2,681.62
Donald Whitman Award 517.56 1.08 0.00 0.00 518.64
Gerberich Memorial Fund 1,430.11 2.99 0.00 0.00 1,433.10
Edward Tennis Memorial Scholarship 19,175.91 41.49 3,234.00 -500.00 21,951.40
TOTAL 301,758.99 625.04 3,234.00 -7,450.48 298,167.55
Expendable Trust Fund
Elizabeth G. Alesick Scholarship 3,477.03 6.53 0.00 -500.00 2,983.56
Daniel Booser Award 0.00 0.00 0.00 0.00 0.00
E. E. Brunner Memorial Scholarship 35,455.34 71.81 0.00 -1,000.00 34,527.15
Ruth Coble Scholarship 1,158.30 0.00 0.00 -855.79 302.51
R. James Kleinfelter Chemistry Award 1,560.24 2.53 0.00 -500.00 1,062.77
Class of 49-H. Hummel Memorial Award 502.82 0.81 0.00 -250.00 253.63
One for the Kids 2,566.07 2.84 0.00 -1,200.00 1,368.91
Tennis Court Time 1,700.00 0.00 0.00 0.00 1,700.00
Class of 58 15,166.10 32.44 925.00 0.00 16,123.54
Julie Jacobs Trust 11,349.44 23.65 0.00 0.00 11,373.09
Wholaver Memorial Scholarship 222.15 0.00 222.15 -222.15 222.15
Yohn Memorial Fund 446.39 0.00 0.00 0.00 446.39
Work Incentive Scholarship 5,000.00 0.00 0.00 -2,400.00 2,600.00
Joe Santoro Memorial Scholarship 2,519.48 4.20 0.00 -500.00 2,023.68
S. Kuhn Memorial Wrestling Scholarship 1,392.46 2.90 0.00 0.00 1,395.36
Eneroc Scholarship 10,000.00 0.00 0.00 0.00 10,000.00
George K. Lenker Football Award 1,100.00 0.00 0.00 0.00 1,100.00
Phoenix Contact Award 1,000.00 0.00 0.00 -1,000.00 0.00
Bill & Betty Fox Scholarship 0.00 11.20 30,000.00 0.00 30,011.20
Nutrition Inc. 3,000.00 0.00 0.00 -1,000.00 2,000.00
TOTAL 97,615.82 158.91 31,147.15 -9,427.94 119,493.94
TOTAL ALL TRUSTS 399,374.81 783.95 34,381.15 -16,878.42 417,661.49
MIDDLETOWN AREA SCHOOL DISTRICT
SCHOLARSHIP AND TRUST FUND
For the month ending October 31, 2013
Treasurer's Report
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STUDENT ACTIVITY FUND
BALANCE BROUGHT FORWARD 121,280.88 $
PLUS RECEIPTS:
Fink Fundraiser 3,918.85
Fink Donation 25.00
Fink FOSL 45.00
Kunkel Book Fair 4,746.25
Kunkel Donation 253.50
Reid Fundraiser 12,262.05
Reid FOSL 190.00
Reid Donation 162.00
MAMS 7th Grade Class Sub Fundraiser 937.00
MAMS 8th Grade Class Field Trip Fundraiser 1,020.00
MAMS Student Council Homecoming 705.00
HS Yearkbook 3,470.00
HS Student Council Homecoming 3,960.00
HS Pride Fundraiser 423.75
HS YAG Fundraiser 366.25
HS Mini Thon 348.36
HS FBLA 225.00
HS Band 1,121.00
34,179.01
LESS CHECKS (12,275.22)
PLUS NET ADJUSTMENTS (VOIDED CHECKS, NSF CHECKS) (128.00)
PLUS INTEREST NET OF FEES 50.50
NET TRANSFERS (TO)/FROM OTHER FUNDS:
BALANCE CARRIED FORWARD 143,107.17 $
CASH
MID PENN INTEREST CHECKING 151,960.89 $
TOTAL CASH IN BANK 151,960.89 $
OUTSTANDING CHECKS (8,853.72)
TOTAL AVAILABLE CASH & INVESTMENTS 143,107.17 $
MIDDLETOWN AREA SCHOOL DISTRICT
For Month Ended October 31, 2013
Treasurer's Report
AgendaManager – Powered by the CAIU
10 / GF 32 / CR 39 / CP 51 / FS 59 / WM 72 74 81 / SA
Date of Check Run General Fund
Capital Reserve
Fund
Capital Projects
Fund
Food Service
Fund
WMSS Radio
Station Fund
Expendable
Trust
Non-
Expendable
Trust
Student
Activities Fund
10/29/2013 120.00
11/1/2013 183,979.64 1,404.80

11/8/13 34,134.32 39.01 1,161.75
11/12/13 106,095.00
11/15/13 36,908.82
11/19/13 10,155.00
11/20/13 5.00
AUTO PAY

10/31/13 PNC 5,495.21
11/21/13 UGI 2,617.15
Totals 263,260.14 116,250.00 - - 39.01 - - 2,566.55
PAID BILLS (WEEKLY CHECKS)
November 25, 2013
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 10/29/13 03:28 PM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
GF Total Bank No
GF 00053585 120.00 10/29/13 301176 P O P MAHS PERFORMING ARTS C
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
120.00
120.00
.00
.00
.00
120.00
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
Batch Yr
000295
Batch No
120.00
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/01/13 09:50 AM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
GF
SA
Total Bank No
Total Bank No
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
SA
SA
SA
SA
SA
00053586
00053587
00053588
00053589
00053590
00053591
00053592
00053593
00053594
00053595
00053596
00053597
00053598
00053599
00053600
00053601
00053602
00053603
00053604
00053605
00053606
00053607
00053608
00010335
00010336
00010337
00010338
00010339
6,355.68
24,336.92
2,006.90
32,573.03
10.00
90.00
8,496.65
90.00
1,561.64
10.00
90.00
1,791.24
10.00
6,355.71
59,697.20
2,383.39
90.00
41.42
90.00
21,847.20
10.00
10.00
16,032.66
258.24
216.94
618.37
180.00
131.25
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
11/01/13
8184
19720
304936
302130
301406
303495
221
301105
5932
304095
302104
2488
300861
13781
302132
302134
303307
19682
304985
19097
19461
303372
19615
100054
301810
100381
19704
303390
21CCCS
CAPITAL AREA SCHOOL FOR THE ARTS
COMCAST
COMMONWEALTH CONNECTIONS ACADEMY
COMMONWEALTH OF PENNSYLVANIA
DAVID G DELBIONDO
DIRECT ENERGY BUSINESS
JOHN FERRARA
HITE CO
JAIME JOHNSON
MIKE KEEFER
LEVEL(3) COMMUNICATIONS LLC
JAMES ROBERT NEIDLINGER
PA DISTANCE LEARNING CHARTER SCHOOL
PENNSYLVANIA CYBER CHARTER SCHOOL
PENNSYLVANIA VIRTUAL CHARTER SCHOOL
MIKE RUCKER
WAYLAND D SAYRE
RICH STEFFY
STS INC
STEPHEN SWARNEY
MICHAEL TAYLOR
TSA CONSULTING GROUP
KENNETH BRITCHER
GIANT FOOD STORES LLC
BRIAN MASSEY
PA FBLA
R AND K SUBS
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
183,979.64
1,404.80
185,384.44
.00
.00
.00
185,384.44
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
14
14
14
Batch Yr
000301
000302
000303
000304
Batch No
146,089.78
1,187.86
37,889.86
216.94
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/08/13 12:51 PM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
GF
SA
WM
Total Bank No
Total Bank No
Total Bank No
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
SA
WM
00053609
00053610
00053611
00053612
00053613
00053614
00053615
00053616
00053617
00053618
00053619
00053620
00053621
00053622
00053623
00053624
00053625
00053626
00053627
00053628
00053629
00053630
00053631
00053632
00010340
00010082
1,907.76
205.00
78.00
1,424.86
6,536.41
7,296.50
2,986.00
5,486.50
284.94
77.00
77.00
77.00
657.61
1,015.04
891.90
50.00
3,000.00
434.65
492.40
400.00
22.86
384.00
271.89
77.00
1,161.75
39.01
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
11/08/13
300109
13609
300176
302649
221
18945
304851
16888
5932
304095
300905
9288
300648
300829
301616
302572
303271
15199
301312
7773
300537
434
5762
19402
303390
300625
BOROUGH OF MIDDLETOWN
BRAINPOP LLC
CHOICE SECURITY SERVICES LLC
DAVIS VISION
DIRECT ENERGY BUSINESS
DONS KAWASAKI
FINAL TOUCH COMPANY
GUERNSEY OFFICE PRODUCTS
HITE CO
JAIME JOHNSON
CHARLES JOHNSON JR
SCOTT LAMPREY
PATTERSON MEDICAL SUPPLY CO
PSERS
SCHAEDLER YESCO
SCHOOL CLAIMS SERVICE LLC
SMART FUTURES
SUBURBAN PROPANE
TYSON FENCE CO INC
UNITED STATES POSTAL SERVICE
UPS
WINDSTREAM
YORK MAIL SERVICE
ZACHARY ZARNOCH
R AND K SUBS
VERIZON
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
34,134.32
1,161.75
39.01
35,335.08
.00
.00
.00
35,335.08
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
14
14
14
14
14
Batch Yr
000311
000312
000315
000316
000318
000319
Batch No
7,559.30
15,366.82
39.01
1,161.75
891.90
10,316.30
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/12/13 04:20 PM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
CR Total Bank No
CR 00010097 106,095.00 11/12/13 18937 PURCELL CONSTRUCTION CO C
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
106,095.00
106,095.00
.00
.00
.00
106,095.00
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
Batch Yr
000337
Batch No
106,095.00
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/15/13 09:35 AM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
GF Total Bank No
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
00053633
00053634
00053635
00053636
00053637
00053638
00053639
00053640
00053641
00053642
00053643
00053644
00053645
23,506.64
7,168.69
27.37
533.95
974.42
1,445.00
32.85
1,994.17
400.00
44.19
46.09
157.62
577.83
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
11/15/13
303452
300054
19780
19801
300109
300176
19828
19836
300570
19798
19810
12610
300538
AGORA CYBER CHARTER SCHOOL
AMERICHEM
RUSSEL L AND BEVERLY J BECHTEL
ANDREW AND LILLIE G BILLY
BOROUGH OF MIDDLETOWN
CHOICE SECURITY SERVICES LLC
RANDY AND GLENDA INCH
PENNSYLVANIA STATE UNIVERSITY
PHILLIPS OFFICE SOLUTIONS
PRIMARY SETTLEMENT SERVICES INC
GARRET L AND ROBIN L RAIN
SCHOOL CLAIMS SERVICE
UNITED WATER PENNSYLVANIA
C
C
C
C
C
C
C
C
C
C
C
C
C
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
36,908.82
36,908.82
.00
.00
.00
36,908.82
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
14
Batch Yr
000348
000349
Batch No
8,613.69
28,295.13
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/20/13 08:25 AM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
CR Total Bank No
CR
CR
CR
00010098
00010099
00010100
2,700.00
6,955.00
500.00
11/19/13
11/19/13
11/19/13
17558
301559
17540
COMMONWEALTH OF PA - CLEAN WATER FUND
DAUPHIN COUNTY CONSERVATION DISTRICT
DAUPHIN COUNTY CONSERVATION DISTRICT -
C
C
C
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
10,155.00
10,155.00
.00
.00
.00
10,155.00
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
Batch Yr
000363
Batch No
10,155.00
Amount
Total ACH Voids .00
Bill Lists
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Report Date 11/20/13 09:43 AM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
GF Total Bank No
GF 00053646 5.00 11/20/13 19852 CONAIR C
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
5.00
5.00
.00
.00
.00
5.00
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
Batch Yr
000366
Batch No
5.00
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 10/31/13 09:27 AM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
EP Total Bank No
EP 0EPOCT13 5,495.21 10/31/13 13811 PNC BANK M
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
5,495.21
5,495.21
5,495.21
.00
.00
.00
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
Batch Yr
000300
Batch No
5,495.21
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/21/13 10:25 AM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
10 Total Bank No
10 UGINOV13 2,617.15 11/21/13 300523 UGI UTILITIES INC M
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
2,617.15
2,617.15
2,617.15
.00
.00
.00
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
Batch Yr
000374
Batch No
2,617.15
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
UNPAID BILLS (BOARD CHECKS)
10 / GF 32 / CR 39 / CP 51 / FS 59 / WM 72 74 81 / SA
Date of Check Run General Fund
Capital Reserve
Fund
Capital Projects
Fund
Food Service
Fund
WMSS Radio
Station Fund
Expendable
Trust
Nonexpendable
Trust
Student
Activities Fund
11/25/2013 572,703.77 305,371.70 110,398.32 2,235.45 1,100.58 13,122.58
Totals 572,703.77 305,371.70 - 110,398.32 2,235.45 1,100.58 - 13,122.58
November 25, 2013
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/22/13 01:25 PM 1 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
72
CR
FS
Total Bank No
Total Bank No
Total Bank No
72
CR
CR
CR
CR
CR
FS
FS
FS
FS
FS
FS
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
00001043
00010101
00010102
00010103
00010104
00010105
00010080
00010081
00010082
00010083
00010084
00010085
00053647
00053648
00053649
00053650
00053651
00053652
00053653
00053654
00053655
00053656
00053657
00053658
00053659
00053660
00053661
00053662
00053663
00053664
00053665
00053666
00053667
00053668
00053669
00053670
00053671
00053672
00053673
00053674
00053675
00053676
00053677
00053678
00053679
00053680
00053681
00053682
00053683
00053684
00053685
1,100.58
446.50
131,814.24
685.00
171,955.91
470.05
2,396.85
41.00
8.95
1,013.80
106,789.72
148.00
2,383.38
135.00
103.53
25.72
4,300.00
32,366.42
3,437.50
547.84
6,723.99
29.50
1,021.00
5,569.75
3,125.00
420.00
2,720.35
1,409.71
612.09
304.95
4,343.90
2,071.20
1,586.17
451.85
115.95
14,000.00
47,509.84
20.91
828.10
100.00
157.94
5,110.00
6,084.23
122.09
1,875.45
218.63
58.03
8,739.11
152.50
155.00
15.11
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
19879
19666
18929
304673
300214
300685
12521
300045
16888
14877
300508
302743
8184
19674
304611
14524
300018
303452
304662
13943
300815
300045
10677
300054
17248
13420
15202
304141
5436
303254
300109
14850
14850
14850
14850
304918
300915
100053
300670
19747
300125
300135
19720
300148
304025
300172
300194
302130
304939
304333
100252
WEST CHESTER UNIVERSITY
ADVANTAGE ENGINEERS
B R KREIDER & SON INC
BARTON ASSOCIATES INC
CRABTREE ROHRBAUGH & ASSOC INC
GRAINGER
4 POINTS FOOD SERVICE TECHNOLOGIES
AMERICAN MARKING SYSTEMS
GUERNSEY OFFICE PRODUCTS
KEGEL'S PRODUCE
NUTRITION INC
SINGER EQUIPMENT COMPANY
21CCCS
A MCNITT & SERENSOIL TESTING LLC
SCHOOL SPECIALTY
ACHIEVEMENT PRODUCTS
ADVANCED MANAGEMENT SOFTWARE LLC
AGORA CYBER CHARTER SCHOOL
AIA BENEFITS RESOURCE GROUP
AMAZON.COM
AMERICAN LIBRARY ASSOCIATION
AMERICAN MARKING SYSTEMS
AMERICAN RED CROSS HEALTH/SAFETY SERVICE
AMERICHEM
ARC DAUPHIN COUNTY
ARC OF CUMBERLAND AND PERRY COUNTIES
ASSURANT EMPLOYEE BENEFITS
AT&T MOBILITY
BAASE COMPANY INC
BATTERY WAREHOUSE
BOROUGH OF MIDDLETOWN
ABDO SPOTLIGHT MAGIC WAGON
BOUNTIFUL BOOKS SCHOOL AND LIBRARY SERVC
CHILDS WORLD
WEIGL PUBLISHERS INC
BOYER AND RITTER
BOYO TRANSPORTATION SERVICE
EARL W BRIGHT IV
BRODHEAD GARRETT/SCHOOL SPECIALTY
MERVIN BRUBAKER
BSN SPORTS INC
CAIU #15
CAPITAL AREA SCHOOL FOR THE ARTS
CAROLINA BIO SUPPLY CO
CENGAGE LEARNING
SCHOOL SPECIALTY
COLT PLUMBING CO INC
COMMONWEALTH CONNECTIONS ACADEMY CHARTER
COMMUNICATIONS ELECTRONICS
CONSERVATIVE ENVIRONMENTAL SERVICES INC
KEVIN COOK
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
1,100.58
305,371.70
110,398.32
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/22/13 01:25 PM 2 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
00053686
00053687
00053688
00053689
00053690
00053691
00053692
00053693
00053694
00053695
00053696
00053697
00053698
00053699
00053700
00053701
00053702
00053703
00053704
00053705
00053706
00053707
00053708
00053709
00053710
00053711
00053712
00053713
00053714
00053715
00053716
00053717
00053718
00053719
00053720
00053721
00053722
00053723
00053724
00053725
00053726
00053727
00053728
00053729
00053730
00053731
00053732
00053733
00053734
00053735
00053736
00053737
00053738
00053739
00053740
20.40
556.99
475.00
1,319.44
82,391.20
14,322.00
22.71
8,741.97
49.50
3,790.30
366.07
90,962.98
81.00
1,820.00
1,947.32
567.68
560.32
4,778.55
6.22
824.72
77.70
6,323.23
105.20
15.00
521.60
1,579.75
2,566.30
183.40
2,794.90
532.02
1,837.50
557.31
35.40
15,672.50
360.00
67.80
140.50
79.78
253.40
700.00
50.00
52.50
5,937.60
1,879.50
11,964.00
25.20
668.40
590.50
30.08
487.50
26.10
185.53
8.95
273.71
7,867.00
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
16616
302666
301320
1821
300237
18317
16675
221
300316
300351
302620
304331
100063
300297
302449
300747
301749
300284
100349
300685
300289
16888
100111
300372
515
302854
1708
19755
303775
300427
303923
303330
100115
300441
300445
18430
300462
100345
14109
304565
304817
300481
300490
300519
13544
100078
300648
300679
300680
19844
100321
9431
1848
14125
86
DAVID CRICK
CRYSTAL SPRINGS
DANIEL B KRIEG INC
DAUPHIN COUNTY TAX COLLECTION COMMITTEE
DAUPHIN COUNTY TECHNICAL SCHOOL
DELTA DENTAL
DARREN DICELLO
DIRECT ENERGY BUSINESS
EAST END GARAGE
EVERBIND MARCO BOOK BINDERY
FASTENAL CO
FIRSTGROUP AMERICA
SAMUEL K FISHER
DAVID H FRIEDRICHS
GALE GROUP
GLOBE TICKET AND LABEL CO
GOODWILL INDUSTRIES OF CENTRAL PA INC
GOVCONNECTION INC
ERIC S GRAEFF
GRAINGER
GROVE MOTORS INC
GUERNSEY OFFICE PRODUCTS
CYNTHIA J HARBESON
HARRISBURG PIKE RENT ALL CORP
HEALTH ADVOCATE INC
HEMPFIELD BEHAVIORAL HEALTH
HM RECEIVABLES CO II LLC
CAITLIN HUNT
INDUSTRIAL CONTROLS DISTRIBUTERS LLC
J C EHRLICH CO
JAMCO PRODUCTS
KARNS PRIME & FANCY FOODS LTD
CATHERINE E KASLUSKY
KEGEL KELIN ALMY & LORD LLP
KEYSTONE CHILDREN & FAMILY SERVICES
JEREMY L KING
LANCASTER NEWSPAPERS INC
DONLYNNE M LAYNE
LEADER SERVICES
LEARNING SCIENCES INTERNATIONAL LLC
LIGHTSPEED TECHNOLOGIES
LINGUI SYSTEMS INC
LOSERS MUSIC INC
LOWER SWATARA TOWNSHIP AUTHORITY
LUTRON SERVICES CO INC
J DAVID MARTIN
PATTERSON MEDICAL SUPPLY CO
MESSICKS
MIDDLETOWN LUMBER
MIDDLETOWN SHEET METAL &FAB INC
BRIANNA M MILLER
MONROE SYSTEMS FOR BUSINESS INC
MY TAILOR
MICHELE MYERS
NEW STORY
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/22/13 01:25 PM 3 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
GF Total Bank No
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
GF
SA
SA
SA
SA
SA
SA
SA
SA
SA
SA
SA
SA
00053741
00053742
00053743
00053744
00053745
00053746
00053747
00053748
00053749
00053750
00053751
00053752
00053753
00053754
00053755
00053756
00053757
00053758
00053759
00053760
00053761
00053762
00053763
00053764
00053765
00053766
00053767
00053768
00053769
00053770
00053771
00053772
00053773
00053774
00053775
00053776
00053777
00053778
00053779
00053780
00053781
00010341
00010342
00010343
00010344
00010345
00010346
00010347
00010348
00010349
00010350
00010351
00010352
526.51
306.05
1,000.00
1,588.93
22,566.02
476.66
241.68
794.47
2,500.00
205.37
64.00
192.50
4,782.61
133.24
1,278.66
4,129.18
1,204.00
2,950.00
5,229.07
169.58
1,200.00
900.00
234.44
2,448.50
5,918.00
1,900.00
8,429.29
963.66
1,020.00
320.00
52.52
500.18
6,033.94
16,533.50
616.00
332.93
8,833.80
7,116.00
179.30
17,932.20
3,895.01
181.87
241.16
276.00
25.00
10,351.50
79.24
332.99
150.00
101.25
341.88
450.00
591.69
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
11/25/13
19631
300724
9679
13781
17574
300544
18678
302134
302335
13625
300534
303391
304531
300982
361
304029
15067
14842
12610
100278
100091
301125
100216
302808
19623
300542
300984
302138
19151
304550
100050
304018
300667
300729
300536
18449
17426
301933
300601
301077
300540
100053
100054
304738
100071
6033
100354
301029
301499
303390
301178
304550
301697
NORTHERN SPEECH SERVICES
OLMSTEAD REGIONAL RECREATION BOARD
JOSE L ORTIZ JR
PA DISTANCE LEARNING CHARTER SCHOOL
PAPCO INC
PATRIOT NEWS CO
NCS PEARSON INC
PENNSYLVANIA VIRTUAL CHARTER SCHOOL
PHILA OCCHEALTH
POWER TOOLS AND HARDWARE
PRESS AND JOURNAL PUBLICATIONS
PRO ED
QUAKER CITY PAPER CO
R F FAGER CO
RIDDELL/ALL AMERICAN SPORTS CORP
RIVER ROCK ACADEMY
SAUVE' BROS. ATHLETIC EXPRESS
SCHOLASTIC
SCHOOL CLAIMS SERVICE
JOAN D SCHWANGER
KATHLEEN SCOTT
SHEARER LOCKSMITH INC
RAY SHEARER
SHERWIN WILLIAMS
SHOOT-A-WAY INC.
SHOP SPECIALTIES INC
SIMPLEXGRINNELL LP
SPECIALIZED FIRE EQUIPMENT SERVICES INC
ALAN PAUL ST JEAN
STATE YMCA OF PENNSYLVANIA
ELIZABETH A STRITE
SUNESYS LLC
TANNER OF PA INC
TRANE
TRIANGLE PRESS
URA INC
WEINTRAUB TELECOM
WENGER CORPORATION
WPS
YELLOW BREECHES EDUCATIONAL CENTER INC
YORK WASTE DISPOSAL INC
EARL W BRIGHT IV
KENNETH BRITCHER
AMY EBERSOLE
RICHARD L GIVENS
GREAT AMERICAN OPPORTUNITIES INC
JENNIFER C MOORE
POSITIVE PROMOTIONS INC
CHRIS PYLE
R AND K SUBS
RAYMOND GEDDES & CO INC
STATE YMCA OF PENNSYLVANIA
WOLFGANG CANDY
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
572,703.77
Bill Lists
AgendaManager – Powered by the CAIU
Report Date 11/22/13 01:25 PM 4 Page No Middletown Area School District
A/P Summary Check Register FPREG01A
Check No Bank Amount Date Vendor Type
SA
WM
Total Bank No
Total Bank No
WM
WM
WM
00010083
00010084
00010085
140.45
95.00
2,000.00
11/25/13
11/25/13
11/25/13
300195
300765
300910
COMCAST CABLE
RAIDER CLUB
JOHN WILSBACH
C
C
C
Total Hand Checks
Total Computer Voids
Total Hand Voids
Total Computer Checks (Including Computer Voids)
Grand Total:
13,122.58
2,235.45
1,004,932.40
.00
.00
.00
1,004,932.40
(Including Hand Voids)
.00 Total ACH Checks (Including Voids)
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
Batch Yr
000334
000335
000338
000342
000344
000347
000350
000351
000352
000353
000355
000356
000359
000361
000364
000365
000367
000370
000371
000372
000373
000375
000377
000378
Batch No
1,049.46
16,417.88
24,102.81
66,973.69
241,024.91
470.05
197.95
2,425.31
12,846.58
424.18
14,484.03
144,385.57
4,328.65
51.02
304,455.15
107,775.06
2,235.45
4,101.08
6,464.49
26,102.98
276.00
1,100.58
446.50
22,793.02
Amount
Total ACH Voids .00
Bill Lists
AgendaManager – Powered by the CAIU
MIDDLL1CWN AkLA SCnCCL DIS1kIC1
Academ|c Affa|rs Comm|ttee Meet|ng
November 12, 2013 – 6:00 p.m.
MINU1LS
Members |n attendance were: newLon uavls, 8arbara Layne and Þamela Þrlce
Members not |n attendance were: uavld !ohn
Non-Vot|ng Members |n attendance were: none
Staff]Þub||c |n attendance were: Marle urazenovlch, uavld lranklln, krysLal Þalmer, Lorl Suskl, !odle
Zorbaugh and Peldl Zula, ulsLrlcL AdmlnlsLraLors and SLaff.
CpporLunlLy for
Þubllc CommenL
no one addressed Lhe commlLLee aL Lhls Llme.
CommunlcaLlons !"#$%&'()$" !(+& – Spec|a| Lducat|on Comp||ance Mon|tor|ng: Mrs. Þalmer shared
LhaL Lhe speclal educaLlon monlLors would be on slLe november 23 and november 26
and LhaL Lhe ulsLrlcL seems Lo be ready for Lhe monlLorlng. Mrs. Þalmer revlewed Lhe
schedule LhaL would be kepL by Lhe monlLors durlng Lhelr Lwo days on slLe. 1he board
members commended Lhe admlnlsLraLlon for Lhelr preparedness. ur. Suskl Lhanked
Lhe board for allowlng Lhe ulsLrlcL Lo conLracL wlLh kaLhy ScoLL Lo asslsL ln preparaLlon
for Lhe monlLorlng. Ms. Þrlce asked abouL Lhe frequency of Lhe monlLorlng. Mrs.
Þalmer noLed LhaL Lhe monlLorlng occurs every slx years.

,)-./--)$" !(+& – Dauph|n County Drug & A|coho| Serv|ces: ur. Suskl revlewed a
leLLer from uauphln CounLy regardlng Lhelr offer Lo enhance Lhe sLudenL asslsLance
program offerlngs Lo Lhe ulsLrlcL. ur. Suskl lndlcaLed LhaL Lhe enhancemenL would
provlde drug and alcohol LreaLmenL servlces on slLe. ur. Suskl noLed LhaL Lhe ulsLrlcL
would need Lo provlde space, buL Lhere would be no oLher cosL for Lhe servlce. ur.
Suskl sald LhaL Lhe CounLy ls looklng Lo have Lhe program operaLlonal aL Lhe beglnnlng
of Lhe 2014-2013 school year. ur. Suskl sald LhaL Lhe admlnlsLraLlon belleves LhaL Lhe
program would be beneflclal. ur. Suskl noLed LhaL Lhls program may help Lo ensure
LhaL recommendaLlons made Lhrough Lhe sLudenL asslsLance program are Laken.
Þrograms 0.()$" !(+& – Cap and Gown Þurchase: ur. Suskl revlewed Lhe annual requesL Lo fund
x of Lhe cosL of Lhe cap and gown purchases for graduaLlon. 1he commlLLee
recommended LhaL Lhe lLem be added Lo Lhe board agenda for approval.
CranLs 0.()$" !(+& – Þro[ect Lxce||ence Grant: ur. Suskl revlewed deLalls abouL a granL
opporLunlLy lnvolvlng several unlverslLles and schools. ur. Suskl sald LhaL Lhe granL
would allow MASu Lo parLner wlLh Þenn SLaLe Parrlsburg Lo afford co-Leachlng
opporLunlLles for sLudenL Leachers and cooperaLlng Leachers. ur. Suskl noLed LhaL Lhe
granL would provlde professlonal developmenL for Lhe parLlclpaLlng Leachers and
would also provlde a sLlpend of $1,000 Lo parLlclpaLlng school employees. 1he
commlLLee recommended LhaL Lhe granL appllcaLlon be added Lo Lhe board agenda
for approval.
School Calendar 0.()$" !(+& – Lar|y D|sm|ssa|: ur. Suskl revlewed Lhe requesL for an early dlsmlssal aL
Lhe Plgh School on lebruary 28, 2014 ln order Lo allow for Lhe senlor career acLlon
plan lnLervlews. 1he commlLLee recommended LhaL Lhe early dlsmlssal be added Lo
Communications
AgendaManager – Powered by the CAIU
Lhe board agenda for approval.
Þollcles ,)-./--)$" !(+& – Þo||cy #216: ur. Suskl noLed LhaL changes are belng proposed Lo
Lhe sLudenL records pollcy LhaL was lasL updaLed ln 2007. Mrs. Þalmer revlewed Lhe
need Lo alLer Lhe pollcy ln order Lo adhere Lo confldenLlallLy requlremenLs for speclal
educaLlon records. ur. Suskl revlewed Lhe proposed changes. 1he commlLLee agreed
Lo puL Lhe revlslons Lo Lhe pollcy on Lhe november 23 board agenda for flrsL readlng.
ur. Suskl noLed LhaL oLher revlslons may be requlred aL a laLer Llme as Lhe ulsLrlcL wlll
be revlewlng all of Lhe pollcles relaLed Lo ulsLrlcL records.

0.()$" !(+& – Þo||cy #916: Ms. Þrlce noLed LhaL revlslons Lo pollcy #916 were
presenLed for flrsL readlng lasL monLh. Ms. Þrlce asked lf any changes were soughL Lo
Lhe pollcy. ur. Suskl noLed LhaL one board member dld express some heslLaLlon wlLh
Lhe pollcy, buL she has noL recelved any recommended language changes. 1he
commlLLee recommended LhaL Lhe revlslons Lo Lhe pollcy as drafLed for flrsL readlng
be added Lo Lhe board agenda for approval.
ulsLrlcL Coals ,)-./--)$" !(+& – Goa| #7: ur. Suskl revlewed Lwo componenLs of goal #7 (conLlnue
Lo ldenLlfy and lmplemenL sLraLegles Lo obLaln cosL reducLlons or efflclency
lmprovemenLs). ur. Suskl noLed LhaL one componenL ls Lo revlew all ulsLrlcL pollcles
and updaLe Lhem. ln order Lo faclllLaLe Lhls large Lask, ur. Suskl revlewed a conLracL
wlLh ÞS8A Lo conducL Lhe revlew of all ulsLrlcL pollcles for a LoLal cosL of $3,200. 1he
commlLLee felL LhaL Lhe prlce seemed very reasonable conslderlng Lhe number of
pollcles. ur. Suskl also explalned LhaL whlle Lhe ulsLrlcL ls a member of Lhe ÞS8A pollcy
malnLenance servlce, Lhe ulsLrlcL has noL purchased Lhe pollcy news neLwork opLlon
LhaL would provlde access Lo up Lo 23 admlnlsLraLlve regulaLlons annually. ur. Suskl
sald LhaL Lhe cosL for Lhe pollcy news neLwork opLlon ls $1,830, buL Lhe ulsLrlcL could
geL Lhe servlce aL a pro-raLed cosL of $831 for Lhe remalnder of Lhe calendar year. ur.
Suskl sald LhaL she belleved LhaL Lhe pollcy news neLwork opLlon would be beneflclal
to the District to ensure that the District’s admlnlsLraLlve regulaLlons are well drafLed.
ur. Suskl sald LhaL Lhe oLher componenL for goal #7 ls Lo analyze Lhe beneflLs of
swlLchlng Lo elemenLary cenLers. ur. Suskl sald LhaL Lhe ulsLrlcL has been conslderlng
Lhls opLlon several Llmes over Lhe pasL few years, buL no offlclal declslon has been
made. ur. Suskl sald LhaL Lhe purpose of Lhe goal ls Lo flnallze a recommendaLlon
regardlng elemenLary cenLers. ur. Suskl noLed LhaL Lhere has been some concern
expressed by some board members abouL maklng anoLher change ln elemenLary
grade conflguraLlon glven Lhe changes made ln Lhe pasL. ur. Suskl also sald LhaL Lhe
admlnlsLraLlon has been very concerned abouL maklng a recommendaLlon Lo swlLch Lo
elemenLary cenLers lf LhaL would have a cosL lmpacL Lo Lhe ulsLrlcL. ur. Suskl sald LhaL
a new conslderaLlon has been ldenLlfled relevanL Lo Lhls Loplc as Lhe ulsLrlcL flled lLs
comparablllLy reporL for Lhe 1lLle l granL Lhls week. ur. Suskl asked Mr. lranklln Lo
explaln Lhe deLalls of Lhe comparablllLy calculaLlon. Mr. lranklln noLed LhaL Lhe
calculaLlon of comparablllLy has changed and Lhe ulsLrlcL musL compare per pupll
spendlng aL Lhe schools (llnk and 8eld) served by Lhe 1lLle l granL wlLh Lhe school
(kunkel) noL served uslng prlor year spendlng. Mr. lranklln explalned Lhe calculaLlon
and Lhe varlous lLems LhaL musL be excluded from Lhe calculaLlon. Mr. lranklln
explalned LhaL because of Lhe federal dollars spenL aL 8eld LhaL musL be excluded
from Lhe calculaLlon, per pupll spendlng aL 8eld fell below kunkel. Mr. lranklln noLed
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LhaL more Lhan $70,000 ln addlLlonal spendlng would have been requlred aL 8eld ln
order Lo pass Lhe comparablllLy LesL. Mr. lranklln sald LhaL Lhe ulsLrlcL was able Lo
pass Lhe comparablllLy LesL under Lhe old meLhod, whlch looks aL sLaff Lo sLudenL
raLlos. Mr. lranklln sald LhaL Lhe admlnlsLraLlon lnLends Lo perform a mock calculaLlon
of Lhe 2013-2014 esLlmaLed spendlng Lo deLermlne wheLher Lhe comparablllLy LesL
can be passed nexL year. Mr. lranklln noLed LhaL Lhe comparablllLy calculaLlon ls noL
requlred lf Lhe ulsLrlcL does noL have any bulldlngs LhaL have Lhe same grade span,
whlch ls anoLher conslderaLlon relaLlve Lo elemenLary cenLers. ur. Suskl sald LhaL Lhe
comparablllLy calculaLlon ls noL Lhe only reason Lo conslder elemenLary cenLers and
revlewed oLher poLenLlal beneflLs – easler balanclng of class slzes, ablllLy Lo have all
Lhree bulldlngs operaLe under a school-wlde model for 1lLle l fundlng and Lhe ablllLy Lo
group more flexlbly for lnsLrucLlon. ur. Suskl sald LhaL Lhe admlnlsLraLlon has been
concerned abouL whaL lmpacL cenLers would have on speclal educaLlon and speclal
area (arL, llbrary, muslc and physlcal educaLlon) servlce dellvery. ur. Suskl sald LhaL
Lhe admlnlsLraLlon wanLs Lo Lhoroughly revlew all of Lhe componenLs ln order Lo
deLermlne Lhe besL overall declslon for Lhe ulsLrlcL. Mr. uavls expressed supporL for
Lhe cenLer model and hoped LhaL Lhe admlnlsLraLlon would be brlnglng Lhls
recommendaLlon back afLer Lhelr sLudy.

0.()$" !(+& – ÞS8A Þo||cy kev|ew Serv|ces: Based upon Dr. Suski’s review of the
ÞS8A proposal, Lhe commlLLee recommended LhaL Lhe conLracL wlLh ÞS8A for Lhe
pollcy revlew and Lhe pollcy news neLwork be added Lo Lhe board agenda for
approval.
Ad[ournmenL 1he meeLlng ad[ourned aL 7:36 p.m.

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Page 1 of 17
MIDDLETOWN
AREA
SCHOOL DISTRICT

No. 216


SECTION: PUPILS

TITLE: STUDENT RECORDS

ADOPTED: October 14, 1991

REVISED: May 21, 2007 December 19, 2013

216. STUDENT RECORDS

1. Purpose
SC 1402, 1409,
1532, 1533


The educational interests of the pupil and of society require the collection, retention,
and use of information about individual pupils and groups of pupils. The welfare and
progress of pupils is inextricably related to the maintenance of a thorough and
efficient system of public schools: the latter cannot be achieved nor assessed in the
absence of appropriate information about the former.

It is no less the interest of society to protect the right of each of its members against
an unwarranted invasion of privacy. The primary purpose of pupil recordkeeping
shall be the educational welfare and advancement of the pupil.

In addition, the Board of the Middletown Area School District adopts this policy for
the following purposes:

A. To ensure the rights of students and parents/guardians in the confidentiality of
school records and to guarantee them access, the right to amend and to receive
copies of records maintained by the school as required by state and federal law.

B. To apprise parents/guardians, eligible students and school district staff of their
respective rights and responsibilities regarding student educational records.

2. Authority
SC 1303a,
1305-A,
1306-A,
1402, 1409,
1532, 1533
22 PA Code
Sec. 4.52, 12.31,
12.32, 15.9
20 U.S.C.
Sec. 1232g
34 CFR
Part 99

The Board of School Directors has primary responsibility for the compilation of,
maintenance, access to, and security of pupil records. Only records mandated by the
Commonwealth or federal government or specifically permitted by the Board may
be compiled by the staff. The Board shall adopt a comprehensive plan for all aspects
of student records that conforms with the mandates of the Family Educational Rights
and Privacy Act (FERPA) and its implementing regulations; the Protection of Pupil
Rights Act (PPRA); Article XIII-A of the Public School Code and its implementing
regulations (§12.42 of State Board Regulations).






!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
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216. STUDENT RECORDS - Pg. 2


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3. Definitions

The following terms used in this policy are defined as follows:
A. Adult Student means a student who has attained eighteen (18) years of age, is
married, or is attending an institution of postsecondary education. Even when an
individual attains the status of “adult student” the parent/guardian retains
parental rights until such time as the student is no longer dependent or reaches
the age of twenty-one (21).

B. Confidentiality of Student Communications concerns the oral communication
of information of a sensitive or confidential nature by a student to a member of
the school staff. Such information is not considered an educational record for
purposes of this policy or within the provisions of federal law governing student
records such as Family Educational Rights and Privacy Act (FERPA). The
management of such information is governed by professional ethics and certain
state laws such as Act 287 of 1972.

C. Destruction means the physical destruction or permanent removal of personally
identifying data from the education records of a student so that the information is
no longer personally identifiable. (Also referred to as Purging.)



D. Directory Information is information not generally considered harmful or an
invasion of privacy if disclosed. This includes, but is not limited to:

1. Name, address, and telephone listing.

2. Field of study.

3. Weight and height of athletes.

4. Previous school most recently attended.

5. Photographs.

6. Date and place of birth.

7. Participation in officially recognized activities and sports.

8. Dates of attendance, degrees and awards.

9. Primary language.




!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
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216. STUDENT RECORDS - Pg. 3


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E. Disclosure means permitting access to or the release, transfer, or other
communication of the educational records of a student, or the personally
identifiable information contained therein, orally or in writing, or by electronic
means, or by any other means to any party.

F. Educational Institution or Educational Agency means any public or private
agency or institution, which is the recipient of funds under any federal program.

G. Educational Records means those records which are directly related to a
student, and maintained by the school district or any party acting for the district.

The term does not include records of instructional, supervisory, and
administrative personnel and educational personnel ancillary thereto which are in
sole possession of the maker thereof, and are not accessible or revealed to any
other individual except a substitute. For the purpose of this definition, a
substitute means an individual who performs on a temporary basis the duties of
the individual who made the record, and does not refer to an individual who
permanently succeeds the maker of the record in his/her position.

The term does not include records of an educational agency or institution, which
contain only information relating to a person after that person was no longer a
student at the educational agency or institution. Follow-up studies performed by
the Counseling Department fall into this area.

H. Informed Consent is the approval by signature of an individual (parent/
guardian, student) who has been apprised of the nature, content, and procedure of
a records collection, maintenance, or release activity of an agency.

I. LEA means Local Education Agency.

J. Legitimate Educational Interest describes a purposeful education involvement
with a student in which there is a direct responsibility for providing instruction or
supportive services.

K. Panel means the body which will adjudicate cases under procedures set forth.

L. Parent includes both natural parents, a guardian, or an individual acting as a
parent of a student in the absence of a parent/guardian. The school presumes that
either parent of the student has authority to inspect and review the educational
records of the student unless the school has been provided with evidence that
there exists a legally binding instrument, state law or court order governing a
divorce, separation or custody, which stipulates to the contrary.


!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
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216. STUDENT RECORDS - Pg. 4


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M. Personally Identifiable means that the data or information includes, but is not
limited to: (a) the name of a student, the student’s parent/guardian or other
family member; (b) the address of the student or the student’s family; (c) a
personal identifier, such as the student’s social security number or student
number; (d) a list of personal characteristics which would make the student’s
identity easily traceable; or (e) other information which would make the
student’s identity easily traceable.

N. Purging (See Destruction).

O. Record means any information maintained in any way, including, but not limited
to:

1. Handwriting.

2. Print.

3. Film.

4. Computer media.

5. Video or audio tape.

6. Microfilm and microfiche.

P. Representational Consent, as the legally elected or appointed representatives of
the parents/guardians of a school district, the Board of School Directors may
collectively as a body grant approval (representational consent) to such
programs, processes, and procedures as are considered to be the valid, legal, and
expected function of any responsible educational agency. The consent decisions
of the representational agency are (subject to higher authority or judicial review)
binding on all students and parents/guardians whether or not they might
individually have consented.

Q. School Official means a person employed by the district as an administrator,
supervisor, instructor, or support staff member (including health or medical staff
and law enforcement unit personnel); a person serving on the School Board; a
person or company with whom the district has contracted to perform a special
task, e.g., an attorney, auditor, medical consultant or therapist; or a parent/
guardian or student serving on an official committee such as a disciplinary or
grievance committee or assisting another school official in performing his/her
tasks.


!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5+" + !ndent at: 0.5+"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5+" + !ndent at: 0.5+"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5+" + !ndent at: 0.5+"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5+" + !ndent at: 0.5+"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5+" + !ndent at: 0.5+"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5+" + !ndent at: 0.5+"
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R. Secretary means the Secretary of the United States Department of Education.

S. Student includes any individual with respect to whom the district maintains
education records.

4. Guidelines Collection Of Student Information

Student information collected by the Middletown Area School District includes the
following:

A. Official administrative records that constitute the minimum personal data
necessary for operation of the educational system, such as:

1. Student number, name, address, telephone number, birth date, gender, ethnic
origin, dates of entry and withdrawal, academic grades, class rank, picture
and attendance data.

2. First, middle and last name and emergency telephone number of the
parents/guardians.

3. Group administered, standardized achievement test scores and kindergarten
screenings.

4. Record of awards, letters of commendation received, and student
participation in school activities.

B. Verified information of clear importance that exceeds the minimum personal data
necessary for operation of the educational system, such as:

1. Individually administered standardized intelligence and aptitude test scores.

2. Interest inventory results.

3. Health records.

4. Family background information.

5. Systematically gathered teacher or counselor ratings and classroom
observations.

6. Act 26 information, certified discipline record, parent/guardian statement.

7. Verified reports of recurrent behavior problems.

!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
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216. STUDENT RECORDS - Pg. 6


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8. Teacher reports on achievement.

9. Chapter 15 Service Agreements for protected handicap students.

10. Instructional Support Team (IST) information.

11. Certain legal documents such as judicial orders or directives related to
custody, restraining orders, and protection from abuse orders.

12. Special education records, including Permission to Evaluate, Permission to
Reevaluate, Invitation to Attend an IEP Meeting or other meetings, IEP’s,
ER’s, psychological reports, in-house psychiatric reports, NOREP’s,
criterion-referenced and norm-referenced test booklets, report cards,
summaries and Penn Data tracking information.

C. Potentially useful information that has not yet been verified or clearly needed
beyond the immediate present. Such data shall be kept separate from the
student’s cumulative record files. However, this in no way impairs the parent’s/
guardian’s right of access.

1. Unevaluated reports of teachers, counselors, and others, which may be
needed in ongoing investigations and disciplinary or counseling actions.

2. Mental health or outside agency psychiatric reports. (Except as provided for
in specific law or regulation, these records shall be maintained and released
under the same procedural guidelines as any other education records.)

3. Student Assistance Program information, including all information gained
through the SAP process.

4. Other legal or clinical findings, including personality test results, psychiatric
reports, psycho educational reports (other than those for special education
and gifted students).

D. Professional notes maintained by school staff who are directly involved with the
student’s health, education and welfare for their own use. Such notes might
include transcripts of interviews, clinical diagnoses, and other memory aids.
Such data are to be considered confidential and treated as such. All such data
must be destroyed when their usefulness is no longer apparent or when the
student leaves the school system. Such notes cannot be shared with anyone other
than a temporary substitute filling the maker’s position. They cannot be passed



!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
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on to another person who is permanently employed by the district, such as a
counselor to whom the student may be assigned at the next grade level; nor can
they be transferred to another school entity to which the student may transfer.
Under the law, professional notes are not considered educational records.

Maintenance Of Student Records

The school district will provide for the reviewing and updating of student
information and will destroy such information when it is no longer educationally
relevant.

A. Maintenance Procedures.

1. Data will be maintained in individual building files and will be passed on to
the next building in progression.

a. Records shall be kept under lock and key at all times in the office of the
school that the student attends and under the supervision of the building
principal.

b. At the building level, responsibility for policy compliance is assigned as
follows: (1) At the high school and middle school, actual administrative
responsibility for the policy lies with the building principal; the
implementation of the procedures will be carried out by each school’s
Guidance Department, which is custodian of the student’s records; (2) At
the elementary schools, both administrative and implementation
responsibilities lie with the building principal.

2. Data will be reviewed at the end of each level of education (elementary,
middle school, high school) by the assigned staff member(s) (one or more
staff shall be identified by the building principal for the purpose of record
review) and material that is no longer educationally useful shall be destroyed
by shredding and/or burning under the supervision of the assigned staff
member(s). Special education records, Act 26 and Chapter 15 service
agreements shall be maintained and will not be destroyed.

a. Parents/Guardians will be notified of this procedure in the parent
handbook, district calendar and district newsletter.

b. No notification is required for the destruction of duplicate records
maintained by the district.



!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.75" + !ndent at: 0.75", Tab stops: 0.75",
Left + Not at 0.75"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.75" + !ndent at: 0.75"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.75" + !ndent at: 0.75"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.75" + !ndent at: 0.75"
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3. Data will be reviewed at the end of each year and will be destroyed if not
verified and/or not needed beyond the immediate present. Data, which is
determined still to have educational value, shall be considered to fall under
the guidelines set forth in future years.

a. Parents/Guardians or adult students must be notified of the nature of the
information being maintained and must be offered an opportunity for a
hearing.

4. Records for students who have terminated their attendance with the district
during the current school year will be retained in the building until the end of
the school year, at which time all such records will be transferred to
permanent storage at the Central Administration Office.

5. Records will be maintained in paper form for five (5) years after the student
has terminated his/her attendance in the district. At that point, they shall be
transferred to electronic media for permanent storage.

6. All records will be destroyed 100 years past a student’s 24
th
birthday.

B. Procedures For Students Transferring Into The District.

1. Parents/Guardians shall complete the enrollment form, request for records
and Act 26.

2. The office secretary will forward the request for records to the former school.

3. The office secretary will forward a copy of the enrollment form to the school
counselor.

4. The school counselor will contact the former district to inquire about
educational placement needs.












!"#$%&&'() !ndent: Left: 0.2+", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 3 + Alignment: Left + Aligned at: 1" + Tab
after: 1.25" + !ndent at: 1.25", Tab stops:
0.+9", List tab + Not at 1.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.+9" + Tab
after: 0.7+" + !ndent at: 0.7+"
!"#$%&&'() !ndent: Left: 0.2+", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 3 + Alignment: Left + Aligned at: 1" + Tab
after: 1.25" + !ndent at: 1.25", Tab stops:
1.18", List tab + Not at 1.25"
!"#$%&&'() !ndent: Left: 0.2+", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 3 + Alignment: Left + Aligned at: 1" + Tab
after: 1.25" + !ndent at: 1.25", Tab stops:
1.18", List tab + Not at 1.25"
!"#$%&&'() !ndent: Left: 0.2+", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 3 + Alignment: Left + Aligned at: 1" + Tab
after: 1.25" + !ndent at: 1.25", Tab stops:
1.18", List tab + Not at 1.25"
!"#$%&&'() !ndent: Hanging: 1.89",
Numbered + Level: 3 + Numbering Style: A, B,
C, … + Start at: 2 + Alignment: Left + Aligned
at: 1.63" + Tab after: 1.88" + !ndent at:
1.88"
!"#$%&&'() !ndent: Hanging: 1.01",
Numbered + Level: 2 + Numbering Style: 1, 2,
3, … + Start at: 2 + Alignment: Left + Aligned
at: 1" + Tab after: 1.25" + !ndent at: 1.25",
Tab stops: 0.+9", List tab + Not at 1.25"
!"#$%&&'() !ndent: Left: 0.2+", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 2 + Alignment: Left + Aligned at: 1" + Tab
after: 1.25" + !ndent at: 1.25", Tab stops:
0.+9", List tab + Not at 1.25"
!"#$%&&'() !ndent: Left: 0.2+", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 2 + Alignment: Left + Aligned at: 1" + Tab
after: 1.25" + !ndent at: 1.25", Tab stops:
0.+9", List tab + Not at 1.25"
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216. STUDENT RECORDS - Pg. 9


Page 9 of 17

C. Record Storage (See Chart).

Records are referenced in the section Collection of Student Information
contained herein.


Type of Record

Location of Records Responsibility References
Act 26 School Office Principal A

Attendance School Office Attendance
Secretary/Principal

A
Custody Orders/PFA’s

School Office Principal B*#
Discipline Records

School Office Principal B*#
District Waiver Central Office/SAP
Facilitator’s Office
Director of Pupil
Student Services/SAP
Facilitator

B*
Health Records Nurse’s Office Nurse B*

IST Records IST Office IST TeacherPrincipal B*

Mental Health/
Psychiatric Reports
Central Office Director of Pupil
Student Services
C*#


Other Student
Information (Requests,
parent notes)

Principal’s Office Principal C*#
Cumulative Folders School Office Principal A

Home Language
Survey
School Office Principal A


Permission to Evaluate
ER’s, CER’s & GWR’s
Copies of IEPs and
Evaluation reports
(Duplicate)
School Principal’s
Office
Principal/Counselor B*#



Permission to Evaluate
ER’s, CER’s & GWR’s
(Originals)All original
Special Education and
Gifted paperwork
Central Office
School Office
Supervisor Director of
Special Education
B*#





!"#$%&&'() !ndent: Left: -0.01", Numbered +
Level: 3 + Numbering Style: A, B, C, … + Start
at: 2 + Alignment: Left + Aligned at: 1.63" +
Tab after: 1.88" + !ndent at: 1.88", Tab
stops: 1.7+", List tab + Not at 1.88"
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216. STUDENT RECORDS - Pg. 10


Page 10 of 17


Type of Record

Location of Records Responsibility References
Risk Forms Central Office
Principal’s Office
SAP Facilitator

Director of Pupil
Student
Services/Principal/
SAP Facilitator
C*#
SAP Information Guidance/SAP Office Counselor/SAP
Facilitator

C*
Chapter 15 Service
Agreements
(Duplicates)

School Office Principal/Counselor B*#
Chapter 15 Service
Agreements (Originals)

Central Office Director of Pupil
Student Services
B*#
Special Education
Student Folder

Classroom Special Education
Teacher
B*
Special Education
Folder (Duplicate)
Central Office Supervisor of Special
Education
B*


Withdrawal Forms School Office Attendance Secretary/
Principal
B#


Withdrawal Exit
Interviews

Student Folder Principal/Counselor B#
* = Maintained in a locked file
# = Maintained in a separate file

D. Content Of Cumulative Folders.

1. For transfer from elementary to middle school.

a. Access log.

b. Kindergarten Screening Sheet.

c. Standardized Achievement Test Profile Sheets.

d. Recommendation for Retention Letters.

e. Enrollment Form.


!"#$%&&'() Not Highlight
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
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216. STUDENT RECORDS - Pg. 11


Page 11 of 17


f. Permanent Record Card.

g. Report Cards.

h. Home Language Survey.

i. Act 26 Notarized Letter.

j. Parent/Guardian Signature Forms (various).

2. For transfer from middle to high school.

a. Access Log.
b. Standardized Achievement Test Profile Sheets.
c. Recommendation for Retention Letters.
d. Enrollment Form.
e. Permanent Record Card.
f. Report Cards.
g. Home Language Survey.
h. Act 26 Notarized Letter.
i. Parent/Guardian Signature Forms (various).
3. Not to be included in permanent records for storage.

a. Discipline and Bus Reports.
b. Health Records.
c. Student Assistance Information.
d. Instructional Support Information.
e. IEP’s (outdated).

!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 +
Alignment: Left + Aligned at: 0.5" + Tab after:
0.77" + !ndent at: 0.77", Tab stops: 0.77",
Left
!"#$%&&'() !ndent: Left: 0.5", Hanging:
0.27", Numbered + Level: 1 + Numbering
Style: a, b, c, … + Start at: 1 + Alignment: Left
+ Aligned at: 0.5" + Tab after: 0.77" +
!ndent at: 0.77"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 3 +
Alignment: Left + Aligned at: 0.2+" + Tab
after: 0.5" + !ndent at: 0.5"
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216. STUDENT RECORDS - Pg. 12


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f. Service Agreements.
g. Progress Reports.
h. All Special Education Records.
i. Psychological and Psychiatric Reports (outdated).
j. Classroom Reading Tests.
k. Occupational/Physical Therapy Reports.
l. Agency Reports.
m. Custody Papers.
Procedures For Amendment Of Student’s Education Records

A. If a parent/guardian or an adult student believes the education records relating to
the student contain information that is inaccurate, misleading, or in violation of
the student’s rights of privacy or other rights, s/he may ask the district in writing
to amend the record. The request will be directed to the Director of Pupil Student
Services for processing.

B. The district shall decide whether to amend the record as requested within fifteen
(15) school days after the district receives the request.

C. If the district decides not to amend the record as requested, it shall inform the
parent/guardian or adult student in writing of its decision and of his/her right to a
hearing.

Rights Of Parents/Guardians Or Adult Students To A Hearing

A parent/guardian of a student or an adult student has the right to request a hearing
to challenge any items contained in the student’s education record or the verification
of a change of status. The procedure for a hearing shall be as follows:

A. A parent/guardian or adult student desiring a hearing shall send a written request
to the Director of Pupil Student Services setting forth the specific items being
challenged. The request shall also state the reason for the challenge.




!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
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216. STUDENT RECORDS - Pg. 13


Page 13 of 17

B. A hearing shall be scheduled not sooner than ten (10) school days, nor later than
thirty (30) school days after receipt of the request.

C. A written notification of the date, time and place of the hearing shall be sent by
certified mail to the parent/guardian or adult student at least ten (10) school days
prior to the date of the scheduled hearing. The notification shall state that the
parent/guardian or adult student has the right to counsel, to present evidence, and
to examine and cross-examine witnesses.

D. The hearing shall be conducted before a records panel. The records panel shall
consist of the Superintendent or her/his designee (who shall serve as chair), the
building principal, and a staff member from the building chosen by the principal.
The school solicitor may be present to serve in an advisory capacity if deemed
necessary. In the case of a hearing dealing with psychological reports or health
reports, the school psychologist or school nurse shall be present in an advisory
capacity.

E. The parent/guardian of the student or adult student shall be afforded a full and
fair opportunity to present evidence relevant to the issues raised and may be
assisted or represented by individuals of his/her choice at their own expense,
including an attorney.

F. Following the hearing, the records panel shall notify the parent/guardian or adult
student in writing within twenty (20) school days of the decision/action taken by
the panel. If the decision is in favor of the parents/guardians or adult student, the
item(s) in question will be expunged from the records. The parent/guardian or
adult student will be notified that they have the right to place a statement in the
record when the hearing decision does not favor the parent/guardian or adult
student.

G. The decision of the records panel shall be based solely upon the evidence
presented at the hearing and shall include a written summary of the evidence and
the reason for the decision.

Disclosure Of And Access To Student Information

The school district adheres to a policy of protecting the student and parents/
guardians from the release or access to student information to or by unauthorized
sources.





!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
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216. STUDENT RECORDS - Pg. 14


Page 14 of 17

A. All requests for access to student records by parents/guardians or adult students
shall be in writing and directed to the appropriate building principal. All such
requests shall be acted upon and access granted within forty-five (45) days after
receipt of the written request. However, if the child is a special education
student, the school district must comply within thirty (30) days of the request.

1. Information shall be available for inspection and review by parents/
guardians, adult students or students at a mutually agreeable time. Said
review shall be conducted with the assistance of an appropriate staff member.

2. Information shall be available for inspection and review by parents/guardians
and adult students. Students shall be granted access only upon obtaining
written consent from the parent/guardian. Said review shall be conducted
with the assistance of an appropriate staff member.

3. Information shall be available for inspection and review only to parents/
guardians and adult students. The individual responsible for the information
must be present to interpret it.

B. The school district may, without consent from parents/guardians or adult
students, share information with the following individuals:

1. School officials having a legitimate need for the information.

a. School officials refers to administrators, teachers, resource officers and
support personnel who have legitimate educational interest and are
directly responsible for the instruction or the health and safety of students
while in attendance at school.

b. Legitimate educational interest describes a purposeful educational
involvement with a student in which there is a direct responsibility for
providing instruction or support services.

c. Other school officials, including teachers, within the district who have a
legitimate educational interest, and desire access to a student’s
educational records, shall be required to sign an access log indicating
their name, the date of access, and the purpose for seeking the
information. The access log shall be available to parents/guardians and to
the school official responsible for record maintenance as a means of
auditing the operation of the system.




!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5" + !ndent at: 0.5"
!"#$%&&'() !ndent: Left: 0.5", Numbered +
Level: 1 + Numbering Style: a, b, c, … + Start
at: 1 + Alignment: Left + Aligned at: 0" + Tab
after: 0.25" + !ndent at: 0.25", Tab stops:
0.25", Left + Not at 0.25"
!"#$%&&'() !ndent: Left: 0.5", Numbered +
Level: 1 + Numbering Style: a, b, c, … + Start
at: 1 + Alignment: Left + Aligned at: 0" + Tab
after: 0.25" + !ndent at: 0.25", Tab stops:
0.25", Left + Not at 0.25"
!"#$%&&'() !ndent: Left: 0.5", Numbered +
Level: 1 + Numbering Style: a, b, c, … + Start
at: 1 + Alignment: Left + Aligned at: 0" + Tab
after: 0.25" + !ndent at: 0.25", Tab stops:
0.25", Left + Not at 0.25"
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216. STUDENT RECORDS - Pg. 15


Page 15 of 17

2. The State Secretary of Education, Comptroller General of the United States,
Secretary of the United States Department of Education or their duly
authorized staff.

3. Officials of other school systems to which a student has transferred or
intends to transfer. In such instances, the district will retain the original
records and forward a copy to the requesting school entity. If deemed
appropriate, parents/guardians will be permitted to hand deliver a copy of the
educational record to the new school entity.

4. Judicial order or orders of administrative agencies that have the power of
subpoena. Parents/Guardians and or adult students shall be notified of all
such orders and of the district’s compliance.

5. State and local officials or authorities to whom information is specifically
required to be reported or disclosed pursuant to state statutes adopted prior to
November 19, 1974, (effective date of FERPA regulations).

6. Appropriate authorities in an emergency situation in which the health, safety
or welfare of the student is in jeopardy.

C. Data shall not be released to any individuals or agencies other than school
officials without consent from the parents/guardians or adult students or by
judicial order or subpoena.

D. The school district will not divulge, in any manner, any information to any
person other than the parents/guardians, students, and those listed without
receiving written consent, on the appropriate district form, from the student’s
parents/guardians or the adult student. Said consent shall be dated, signed, and
shall specify the records to be released.

It is the responsibility of the requesting agency to secure the written consent and
present it to the school. A copy of the records to be released shall be given to the
parents/guardians and/or student if requested.

E. The school district may disclose directory information after it has given public
notice of its intention to do so.

1. Notice must be given of the types of personally identifiable information that
the district has designated as directory information; and a parent’s/guardian’s
or adult student’s right to refuse to let the district designate any or all of those
types of information about the student as directory information; and the


!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 2 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5" + !ndent at: 0.5", Tab stops:
0.51", Left + Not at 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 2 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5" + !ndent at: 0.5", Tab stops:
0.51", Left + Not at 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 2 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5" + !ndent at: 0.5", Tab stops:
0.51", Left + Not at 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 2 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5" + !ndent at: 0.5", Tab stops:
0.51", Left + Not at 0.5"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: 1, 2, 3, … + Start at: 2 +
Alignment: Left + Aligned at: 0.25" + Tab
after: 0.5" + !ndent at: 0.5", Tab stops:
0.51", Left + Not at 0.5"
!"#$%&&'() !ndent: Left: 0", Hanging: 0.3",
Numbered + Level: 2 + Numbering Style: A, B,
C, … + Start at: 3 + Alignment: Left + Aligned
at: 1" + Tab after: 1.25" + !ndent at: 1.25",
Tab stops: Not at 1.25"
!"#$%&&'() !ndent: Left: 0", Hanging: 0.3",
Numbered + Level: 2 + Numbering Style: A, B,
C, … + Start at: 3 + Alignment: Left + Aligned
at: 1" + Tab after: 1.25" + !ndent at: 1.25",
Tab stops: Not at 1.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 5 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() !ndent: Left: 0.25", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 1 + Alignment: Left + Aligned at: -0.25" +
Tab after: 0" + !ndent at: 0"
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216. STUDENT RECORDS - Pg. 16


Page 16 of 17

period of time within which a parent/guardian or adult student has to notify
the district in writing that s/he does not want any or all of those types of
information about the student designated as directory information.

2. Directory information may be disclosed for purposes beneficial to the student
or the School Director only with the approval of the Superintendent or
his/her designee.

3. Parents/Guardians and adult students shall be given information relative to
their right to refuse permission for the release of such information annually.
Such notification must be received by the fifteenth day school is in session or
by the fifteenth day following a student’s enrollment in the Middletown Area
School District.

F. The district may disclose directory information about former students under the
procedures outlined above.

G. The district reserves the right to charge a reasonable per page fee for copies of
records requested by parents/guardians or adult students. This fee is currently set
at $0.10 per page and may be adjusted by decision of the School Board.

Right Of Consent

For purposes of procedures dealing with student records, whenever a student is
emancipated or is married or is attending an institution of postsecondary education,
the permission or consent required of and the rights accorded to the parents/
guardians of that student shall thereafter be required of and accorded to that student
upon written request.

5. Delegation of
Responsibility
It shall be the Superintendent’s or his/her designee’s responsibility to administer the
Student Records Policy. S/He shall direct the building principals to carry out each
provision of the procedures and to hold one (1) meeting annually to review the
procedures with personnel who have access to records, including both professional
and support staff. In these meetings, emphasis will be placed upon security and
privacy rights of students and parents/guardians.









!"#$%&&'() !ndent: Left: 0.25", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 1 + Alignment: Left + Aligned at: -0.25" +
Tab after: 0" + !ndent at: 0"
!"#$%&&'() !ndent: Left: 0.25", Numbered +
Level: 2 + Numbering Style: 1, 2, 3, … + Start
at: 1 + Alignment: Left + Aligned at: -0.25" +
Tab after: 0" + !ndent at: 0"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 5 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 5 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
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216. STUDENT RECORDS - Pg. 17


Page 17 of 17

Annual Notification Of Rights

The school district shall give parents/guardians of students in attendance or adult
students in attendance annual notice by means of the district’s student policy
handbook and , the annual district calendar, and the district newsletter (first issue of
each school year) to inform them of the following:

A. Their rights under the Family Educational Rights and Privacy Act of 1974 and
rights contained in the district record policy, which is available for inspection at
the district Administration Center and in each separate school building’s main
office.

B. The right to file complaints concerning alleged failures of the district to comply
with the requirements of the Family Educational Rights and Privacy Act of 1974.
Such complaints should be directed to the Family Policy Compliance Office,
U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C.
20202-5920.

C. The school district shall provide for the need to effectively notify parents/
guardians of students identified as having a primary or home language other than
English, hearing or visual impairment.

In addition, the district may inform parents/guardians and adult students of their
rights through such media as local newspapers, i.e., Middletown Press or Harrisburg
Patriot; curriculum guides; home reports; or progress reports at various times
throughout the school year.


References:

School Code – 24 P.S. Sec. 1303a, 1305-A, 1306-A, 1402, 1409, 1532, 1533

State Board of Education Regulations – 22 PA Code Sec. 4.52, 12.31, 12.32, 15.9

Family Educational Rights and Privacy Act – 20 U.S.C. Sec. 1232g

Family Educational Rights and Privacy, Title 34, Code of Federal Regulations –
34 CFR Part 99

Board Policy – 207





!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
!"#$%&&'() Numbered + Level: 1 +
Numbering Style: A, B, C, … + Start at: 1 +
Alignment: Left + Aligned at: 0" + Tab after:
0.25" + !ndent at: 0.25"
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Page 1 of 5

MIDDLETOWN
AREA SCHOOL
DISTRICT

No. 916


SECTION: COMMUNITY

TITLE: SCHOOL VOLUNTEERS

ADOPTED: September 27, 2010

REVISED: October 28, 2013


916. SCHOOL VOLUNTEERS

1. Purpose
SC 111
Title 22
Sec. 8.1
23 Pa. C.S.A.
Sec. 6301 et seq
The Board recognizes that community volunteers can make valuable contributions
to the educational program. The purpose of volunteers in the schools is to augment
the educational and support resources available to students through the use of the
diverse talents and skills of community members. The use of community
volunteers is endorsed and encouraged by the Board, subject to legal requirements
and administrative procedures. The Board also recognizes its responsibility to
ensure the safety and welfare of school students and personnel in the Middletown
Area School District.

2. Definition Volunteer - a person eighteen (18) years of age or older that offers to perform a
service to the school district without compensation. Volunteers may fall into one
(1) of two (2) categories based upon the interactions with students: 1) limited
contact volunteers; or 2) substantial contact volunteers. School district employees
and/or students who volunteer their services to the school district are not subject
to the requirement to obtain criminal background clearance checks, but are
otherwise subject to remaining requirements of this policy unless otherwise
indicated.

Student Contact Categories

1. Limited Contact Volunteer - A volunteer who is in direct contact or close
proximity of a school district employee while performing his/her volunteer
service and there is no time when the volunteer is alone with a student or in a
secluded, isolated or remote area with a student without a school district
employee being present.

2. Substantial Contact Volunteer - A volunteer who is reasonably likely to
have direct contact with a student while performing his/her volunteer service
without direct supervision by a school district employee. Direct contact time
may include, but is not limited to, coaching an athletic team, advising an
extracurricular activity, chaperoning an overnight field trip or competition,
and/or providing supplemental assistance to a student without direct
supervision by a school district employee.

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Page 2 of 5


3. Authority The Board authorizes the administration to select and use parents/guardians of
enrolled students, community members, and others as volunteers to assist and
supplement regular district staff in compliance with this policy.

Under no circumstances shall a volunteer be considered an employee of the school
district. A volunteer shall receive no wages or other valuable consideration for the
performance of volunteer services. Volunteer service is not a right, but rather a
privilege that is extended by the School Board and/or the administration. The
school district, in its sole discretion, may discontinue or eliminate the services of
any volunteer at any time and for any reason or no reason.

This policy shall be liberally construed to protect school district students and staff
from reasonably foreseeable harms that may result from a person being allowed to
perform volunteer services. Consistent with this policy, the School Board
authorizes the administration to investigate any credible allegations of impropriety
against a volunteer, and authorizes the administration to involve the solicitor in
any such investigation as deemed necessary and appropriate.

SC 111, 527
23 Pa. C.S.A.
Sec. 6301 et seq
It shall be the policy of the Board that a volunteer, whether directly or indirectly
involved in education or in an extracurricular activity, will not have contact with
students during school or school-related activities if: 1) s/he has any record that
would otherwise prohibit school employment under Sections 111 and 527 of the
Public School Code, 24 P.S. §§ 1-111, 5-527 or Section 6355 of the Child
Protective Services Law, 23 Pa. C.S.A. § 6355; (2) s/he is prohibited by a court
order from having contact with a school district employee, student or volunteer;
(3) s/he is prohibited from being present on school district property as a result of a
court order or written directive from the School Board or Superintendent of
Schools; (4) the school district previously revoked his/her volunteer privileges;
and (5) the school district determines the person’s volunteer service would have a
detrimental impact on its educational or extracurricular programs or adversely
impacts its ability to recruit or retain other volunteers.

4. Guidelines
SC 111
Title 22
Sec. 8.1
23 Pa. C.S.A.
Sec. 6301 et seq
All substantial contact volunteers shall be required to submit FBI and
Pennsylvania State Police criminal background clearance statements as
contemplated by Section 111 of the Public School Code, and a child abuse
clearance statement as contemplated by Section 6555 of the Child Protective
Services Law before performing any such volunteer services for the school
district. The cost for obtaining these background clearances shall be incurred by
the school district. The Superintendent of Schools is authorized to waive this
requirement for a substantial contact volunteer as permitted by this policy;




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Page 3 of 5


however, the Superintendent shall notify the School Board in writing of any such
waiver no later than seven (7) calendar days after it is granted. The School Board,
in its sole discretion, may overrule the Superintendent’s granting of the waiver
and require compliance with the policy.

Volunteers requiring clearances shall supply satisfactory Act 34 and Act 151
clearance reports and an FBI Federal Criminal History Record and be cleared by
the school Superintendent or designee before any contact with school students can
be allowed. Said reports will be maintained in accordance with the Board’s policy
on personnel records.

Volunteers are expected to adhere to all rules, regulations, and policies of the
district, most importantly those concerning confidentiality of student information
and students’ rights.

Volunteers shall not be asked to assume the professional responsibilities of the
school staff, but may, under the direction of a staff member who has been granted
administrative permission, provide assistance in an identified activity that is
supportive, reinforcing or enriching in nature.

Volunteers are not to have access to or handle any materials of a personal or
confidential nature, unless the volunteer is a school district employee whose job
allows such and who has been assigned to do so by the building principal or
designee or, as is appropriate, the teacher to whom s/he has been temporarily
assigned.

To assure the proper use of volunteers in the school district, the following minimal
requirements shall apply:

1. Volunteers, as categorized, must acquire and/or submit the following:

!"#"$%& ()*$+,$ -)./*$%%0
1/23$+*$"+. ()*$+,$
-)./*$%%0
4)+0&
5660)7+.
(.%+0+*,%3 4)+0&
5660)7+.
(.%+0+*,%3
8) 8) 998) :%3

**Volunteers performing duties similar to those positions on the co-curricular
salary schedule will require Board approval.

2. All required clearances are to be on file in the school district office and at
the school building office in which s/he is volunteering.

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Page 4 of 5


5. Delegation of
Responsibility
The School Board authorizes the Superintendent of Schools to make
determinations when a limited contact volunteer should be required to obtain
criminal background clearance statements and child abuse clearance statements as
contemplated by this policy. In making those determinations, the Superintendent
shall consider the following factors: (1) the frequency in which the limited contact
volunteer is given access to school facilities, school employees or school students;
(2) the likelihood that the limited contact volunteer may have inadvertent
unsupervised contact with students as a result of frequent volunteer services; or
(3) credible reports that the limited contact volunteer may have previously
unknown or undisclosed criminal convictions that may make the person
unsuitable for volunteer services within the school setting. The Superintendent
shall notify the School Board in writing of all instances where a limited contact
volunteer is required to obtain such clearance statements.

The Superintendent of Schools is authorized to waive the criminal background
and child abuse clearance statement requirements for a substantial contact
volunteer, under the following circumstances: (1) the person is the parent,
stepparent or legal guardian of a student enrolled in the school district; (2) the
person is seeking to volunteer for a district-sponsored event or activity in which
their own child is involved; (3) the event or activity is a single occurrence, not a
series of events/activities; (4) the person swears or affirms that s/he is not
disqualified from volunteering for any of the reasons set forth under Section 3 of
this policy; and (5) the Superintendent has no knowledge of information
pertaining to the person which would disqualify the person from serving as a
volunteer under this policy.

The Superintendent or his/her designee(s) shall be responsible to develop suitable
administrative guidelines to assure adequate and appropriate supervisory control
over the volunteers used in the school district.

The principal or his/her designee(s) shall assume general authority and
responsibility over all volunteers operating within the principal’s area of
responsibility.

No volunteer may assist in a school without having been screened by the principal
or designee.

School Board members serving as volunteers

In order to avoid actual or perceived conflicts of interest in the performance of
their official duties, School Board members are prohibited from serving as
substantial contact volunteers during the time period they serve on the School
Board. Individual school board members may still serve as limited contact
volunteers for School District activities involving their own children,
!"#$%&&'() "#$%#&' (%)&' *+
!"#$%&&'() "#$%#&' (%)&' *+
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Page 5 of 5

grandchildren or other children residing within their household.

Nothing in this paragraph is intended to prohibit School Board members from
participating in School District-sponsored activities where such participation is
actively encouraged by the School Board.










References:

School Code – 24 P.S. Sec. 111, 1418

State Board of Education Regulations – 22 PA Code Sec. 8.1 et seq.

State Department of Health Regulations – 28 PA Code Sec. 23.43, 23.44, 23.45

Child Protective Services Law – 23 Pa. C.S.A. Sec. 6301 et seq.





















!"#$%&&'() "#$%#&' (%)&' *+
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916. SCHOOL VOLUNTEERS - Pg. 6

Page 6 of 5















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MIDDLL1CWN AkLA SCnCCL DIS1kIC1
Þersonne| Comm|ttee Meet|ng
November 12, 2013 – 7:36 p.m.
MINU1LS
Members |n attendance were: newLon uavls and Þamela Þrlce
Members not |n attendance were: Cordon Llnhorn and uavld !ohn
Non-Vot|ng Members |n attendance were: 8arbara Layne
Staff]Þub||c |n attendance were: uavld lranklln, Lorl Suskl, !odle Zorbaugh and Peldl Zula, ulsLrlcL SLaff
and AdmlnlsLraLors.
CpporLunlLy for
Þubllc CommenL
no members of Lhe publlc were presenL Lo address Lhe commlLLee.
Leave of Absence
8equesLs
!"#$%&'()$" !(+& – IMLA: Mrs. Zula revlewed Lhe requesLs of Sherry 8reckenmaker,
SLephen SmlLh, Sheeba kelffer and !amle Þopp for lMLA.

,-()$" !(+& – Leave W|thout Þay: Mrs. Zula revlewed Lhe requesL of kaLherlne
MarLln for leave wlLhouL pay from Aprll 8, 2014 Lhrough Aprll 16, 2014. 1he
commlLLee dlscussed Lhe amounL of Llme LhaL Lhe Leacher ls requesLlng Lo be ouL of
Lhe classroom. 1he commlLLee decllned Lo add Lhe leave requesL Lo Lhe board agenda
for approval.

,-()$" !(+& – Ch||drear|ng Leave: Mrs. Zula revlewed Lhe requesL of !esslca Poopes
for chlldrearlng leave from !anuary 1, 2014 Lhrough !anuary 30, 2014. 1he commlLLee
recommended LhaL Lhe leave be added Lo Lhe board agenda for approval.
Change of
LmploymenL SLaLus
,-()$" !(+& – Cody Ir|edr|ch: Mrs. Zula revlewed Lhe recommendaLlon Lo change Lhe
employmenL sLaLus of Cody lrledrlch from a ÞarL-1lme CusLodlan SLudenL Worker Lo a
SubsLlLuLe CusLodlan. 1he commlLLee agreed Lo move Lhe moLlon Lo Lhe board
agenda for approval.
LmploymenL ,-()$" !(+& – 1emporary ne|p: Mrs. Zula revlewed Lhe recommendaLlon Lo employ
ScoLL Souders as Lhe ln School Suspenslon MonlLor and Allson Chambers and
AnasLasla neboga as C1C employees. 1he commlLLee recommended LhaL Lhe
employmenL moLlon be added Lo Lhe board agenda for approval.

,-()$" !(+& – Lmp|oyment L|st|ng: Mrs. Zula revlewed Lhe llsLlng of cusLodlal and
school bus drlver subsLlLuLe employees. 1he commlLLee recommended LhaL Lhe
employees be added Lo Lhe board agenda for approval.
LxecuLlve Sesslon 1he commlLLee recessed lnLo LxecuLlve Sesslon Lo dlscuss personnel maLLers aL 8:03
p.m. 1he commlLLee reLurned from LxecuLlve Sesslon aL 8:37 p.m.
Ad[ournmenL 1he meeLlng ad[ourned aL 8:37 p.m.

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!"##$%&'() +,%- ./0''$ 1"2&,"/& .342&"&3&%2
+##"&"')2 5', 6'7%84%, 9:;<
=",2& 6-8% >-2& 6-8% ?$-22"5"/-&"') @55%/&"7% 1-&%
A'4%,& =$3,B ?32&'#"-) ;;C;<C9:;<
D%))%&0 !-,&")%E ?32&'#"-) ;;C;<C9:;<
F0'8-2 G-$8%, ?32&'#"-) ;;C;<C9:;<
1-7"# G,'3H0 I32 1,"7%, ;;C;<C9:;<
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MIDDLL1CWN AkLA SCnCCL DIS1kIC1
Cperat|ons Comm|ttee Meet|ng
November 14, 2013 – 6:00 p.m.
MINU1LS
Members |n attendance were: Mel lager and 1erry Cllman
Members not |n attendance were: uavld !ohn and Mlke 8lchards
Non-Vot|ng Members |n attendance were: newLon uavls and 8arbara Layne
Staff]Þub||c |n attendance were: uavld lranklln, !eremy klng, 8lll Melser, 8reLL Myers, Chrls SaLLele,
Lorl Suskl and !odle Zorbaugh, ulsLrlcL AdmlnlsLraLors and SLaff, ScoLL Cousln, CrabLree 8ohrbaugh &
AssoclaLes, Chlef 8lchard 8randL, Lower SwaLara 1ownshlp Þollce.
CpporLunlLy for
Þubllc CommenL
no one was presenL Lo address Lhe commlLLee.
CommunlcaLlons !"#$%##"&' )*+, – n|gh Schoo| Lntrance 1raff|c Contro|: Chlef 8randL provlded a
hlsLory on how Cfflcer 8lchards began dlrecLlng Lrafflc aL Lhe Plgh School enLrance.
Chlef 8randL noLed LhaL lL was never someLhlng LhaL was requlred as parL of Lhe
School 8esource Cfflcer agreemenL, buL LhaL Cfflcer 8lchards had volunLeered Lo
perform Lhe funcLlon. Chlef 8randL noLed LhaL Lhere have been several close calls
wlLh Cfflcer 8lchards almosL geLLlng hlL because of dlsLracLed drlvers. Chlef 8randL
sald LhaL because of Lhls Cfflcer 8lchards ls concerned abouL dlrecLlng Lrafflc and Lhe
1ownshlp belleves LhaL lL ls noL wlse Lo puL an offlcer ln danger. Chlef 8randL
commenLed abouL wheLher Lhere are Lrafflc concerns aL Lhe Plgh School enLrance LhaL
needs Lo be addressed. Chlef 8randL sald LhaL Lhere have been very few accldenLs,
whlch would be a facLor Lo deLermlne lf Lhere ls a safeLy lssue. Chlef 8randL sald LhaL
Lhe lssue ls more of a nulsance because of Lrafflc backup Lhan a safeLy lssue. Mr.
Cllman clarlfled LhaL Lhe 1ownshlp wlll no longer be provldlng Lrafflc conLrol aL Lhe
Plgh School enLrance. Mr. Cllman asked Lhe admlnlsLraLlon Lo deLermlne a cosL Lo
hlre someone Lo provlde Lrafflc conLrol – wheLher an employee or conLracLed servlce.
Mr. Cllman asked LhaL Lhls lnformaLlon be presenLed aL Lhe nexL meeLlng. Mr. Cllman
suggesLed LhaL Lhe conLracLed servlce may be preferred. ur. Suskl sald LhaL she and
Mr. Carnes have dlscussed alLernaLe ways Lo dlverL Lrafflc ln order Lo address Lhe
publlc concerns. Mr. lager quesLloned wheLher Lhere are more sLudenLs drlvlng Lo
school. ur. Suskl sald LhaL Lhe number of drlvers ls falrly conslsLenL wlLh prlor years.
ur. Suskl sald LhaL a quesLlon was ralsed abouL Lhe Lrafflc lssue causlng an lncrease ln
Lardles. Dr. Suski said that there hasn’t been an increase noted. Mr. Gilman asked lf
Lhere ls also an lssue ln Lhe afLernoon. 1he admlnlsLraLlon sald LhaL Lhe lssue ls noL as
prevalenL ln Lhe afLernoon – parLly because of Llme of day. Ms. Layne suggesLed LhaL
lf Lhere are weaLher condlLlons lenlency should be shown before sLudenLs are charged
as Lardy. ur. Suskl agreed wlLh lenlency when weaLher condlLlons warranL Lhls. Mr.
Melser sald LhaL lL mlghL also be posslble Lo lengLhen Lhe Lurnlng lane lf LhaL ls
conLrlbuLlng Lo Lhe boLLleneck.

)'-&.,/*"&' )*+, – 1ownsh|p Crd|nance Wa|ver kequests: Mr. Melser lnformed Lhe
commlLLee LhaL Lhe ulsLrlcL wlll be meeLlng wlLh Lhe Lower SwaLara 1ownshlp
Þlannlng Commlsslon nexL 1hursday Lo requesL a walver LhaL would requlre Lhe
ulsLrlcL Lo provlde curblng LhroughouL Lhe Plgh School slLe and also a walver LhaL
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would requlre sldewalks along Cberlln 8oad. Mr. Cllman asked lf Lhe ulsLrlcL has a
cosL esLlmaLe lf Lhe work would be requlred. Mr. Melser sald LhaL he would conLacL
Mr. Camber from 8audenbush Lnglneerlng and ask hlm Lo complle Lhls lnformaLlon.

!"#$%##"&' )*+, – S|nk no|es on n|gh Schoo| Campus: Mr. Melser advlsed Lhe
commlLLee LhaL Lhere are some slnk holes LhaL have been ldenLlfled on Lhe campus
where Lhe sLorm waLer managemenL sysLem has falled. Mr. Melser sald LhaL repalrs
wlll be made.

!"#$%##"&' )*+, – War Memor|a| I|e|d Sound: Mr. Melser sald LhaL some flxes have
been made LhaL lmproved Lhe sound ln Lhe sLands, buL LhaL Lhere are sLlll sound
concerns aL Lhe ends of Lhe flelds. Mr. Melser sald LhaL Lhe Alumnl AssoclaLlon has
expressed some wllllngness Lo provlde fundlng Lo lmprove Lhe sound quallLy aL Lhe
ends of Lhe flelds. 1he commlLLee dlrecLed Mr. Melser Lo obLaln cosL esLlmaLes and
communlcaLe wlLh Lhe Alumnl AssoclaLlon.

!"#$%##"&' )*+, – Þowder Þuff Iootba|| Game: Mr. Melser sald LhaL a requesL was
made Lo have Lhe Þowder Þuff fooLball game held aL War Memorlal lleld lnsLead of aL
lleld #14. 1he commlLLee felL LhaL Lhe game should be moved Lo War Memorlal lleld
slnce Lhere are no furLher games Lhls year.
ConsLrucLlon Þro[ecLs )'-&.,/*"&' )*+, 0 !"#$%##"&' )*+, – n|gh Schoo| Conceptua| Des|gn: Mr. Cousln
revlewed Lhe floor plan deslgn LhaL has been shown Lo Lhe commlLLee aL prevlous
meeLlngs. Mr. Cousln Lhen revlewed proposed exLerlor elevaLlons of Lhe Plgh School
and a compuLer program LhaL showed Lhe lnLerlor of Lhe bulldlng. Mr. Melser also
noLed LhaL a meeLlng was held Lo dlscuss Lhe componenLs of Lhe bulldlng LhaL would
be ellglble for AcL 129 fundlng. Mr. Melser explalned Lhe need Lo wrlLe a leLLer Lo Lhe
Þubllc uLlllLy Commlsslon because Lhe fundlng perlod for Lhe second phase of AcL 129
fundlng ends before Lhe Plgh School mlghL be fully bullL and LhaL could preclude
recelvlng AcL 129 fundlng lf Lhere ls noL a Lhlrd phase.

!"#$%##"&' )*+, – Change Crder: Mr. Melser revlewed change order #4 Lo change Lhe
founLalns and pads back Lo Lhe freeze free verslon LhaL was orlglnally lnLended buL
was noL lncluded ln Lhe bld packeL. Mr. Melser sald LhaL dlscusslons are sLlll occurrlng
Lo Lry and flnd Lhe mosL economlcal way Lo have freeze free founLalns. Ms. Layne
expressed frusLraLlon that the engineer did not follow the District’s specifications and
Lhls change order ls needed.

1$*"&' )*+, – n|gh Schoo| Þro[ect Asbestos Survey and Abatement Þro[ect Des|gn:
Mr. Melser revlewed Lhe proposed conLracL wlLh !MSl LnvlronmenLal Corp Lo conducL
an asbesLos survey and develop an asbesLos abaLemenL pro[ecL deslgn. 1he
commlLLee recommended LhaL Lhls lLem be added Lo Lhe board agenda for approval.

)'-&.,/*"&' )*+, 0 !"#$%##"&' )*+,# – Cngo|ng Þro[ects and Work Updates: Mr.
Melser updaLed Lhe commlLLee on Lhe llnk pro[ecL, Plgh School Lrack pro[ecL and Lhe
Plgh School aLhleLlc flelds. Mr. Melser noLed LhaL Lhe admlnlsLraLlon bulldlng roofLop
unlL ls lnLended Lo be replaced ln uecember.


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!"#$%##"&' )*+, 0 2&##"34+ 1$*"&' )*+, – I|e|d 1S Improvements: Mr. Melser
revlewed a leLLer from Lower SwaLara 1ownshlp ALhleLlc AssoclaLlon Lo provlde
lmprovemenLs Lo lleld #13. Mr. lranklln sald LhaL he spoke wlLh Lhe sollclLor who
suggesLed LhaL we may wanL Lo add a moLlon Lo Lhe board agenda Lo auLhorlze Lhe
Lower SwaLara 1ownshlp ALhleLlc AssoclaLlon Lo provlde Lhe proposed work on lleld
#13. 1he commlLLee also suggesLed LhaL Mr. lranklln verlfy LhaL Lhere are no
lnsurance concerns wlLh allowlng Lhe Lower SwaLara 1ownshlp ALhleLlc AssoclaLlon Lo
conducL Lhe work on lleld #13. 1he commlLLee recommended LhaL Lhe proposed
moLlon be added Lo Lhe board agenda for approval.
Approvals 1$*"&' )*+, – Deed Ad[ustment: Mr. Melser revlewed Lhe need Lo approve a
negllglble ad[usLmenL Lo Lhe deed for ÞennuC1. 1he commlLLee recommended LhaL
Lhls lLem be added Lo Lhe board agenda for approval.
ConLracLs !"#$%##"&' )*+, – Management Serv|ces: Mr. Melser revlewed a proposal recelved
from Sponaugle ConsLrucLlon Servlces Lo provlde managemenL overslghL durlng hls
anLlclpaLed leave of absence. Mr. Melser revlewed Lhe proposed scope of work. Mr.
Melser revlewed Lhe level of communlcaLlon LhaL would occur beLween Lhe company,
Mr. lranklln and Mr. Melser. Mr. Melser sald LhaL he would ask Lhe Sponaugle
employee to attend next month’s meeting so that the committee can meet him.
8lds 1$*"&' )*+, – I|e|d Supp||es and Serv|ces 8|d: Mr. Melser revlewed Lhe fleld supplles
and servlces bld resulLs. 1he commlLLee recommended LhaL Lhe bld awards be added
Lo Lhe board agenda for approval.
use of laclllLles !"#$%##"&' )*+, 0 1$*"&' )*+, – kequests: Mr. Melser revlewed Lhe use requesL by
1rlple Crown SporLs. Mr. Melser sald LhaL Lhe Plgh School admlnlsLraLlon has
expressed some heslLaLlon wlLh Lhe organlzaLlon ln Lhe pasL. 1he commlLLee
recommended LhaL Lhe lLem be added Lo Lhe board agenda for approval.
LxecuLlve Sesslon 1he commlLLee moved lnLo LxecuLlve Sesslon Lo dlscuss poLenLlal llLlgaLlon aL 7:34
p.m. 1he commlLLee reLurned from LxecuLlve Sesslon aL 8:08 p.m.
Ad[ournmenL 1he meeLlng ended aL 8:09 p.m.

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Construction Projects
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!"#$%!"#& ()*+,)-. /-,+012345607 89-6),696., : ;5<<+-,7 =-0
>9?.4
@3405.)7 (603, : ;46
A9B-7
C9607.9<-6D ;,,0E9F
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G43)**9?<)46
;,,0
;5<<+-,7H
lerLlllzer, 18-2-6/30° ulLxx, 0.30° 3u 8lo SLlmulanL or approved
equal, SCn190, 240 - 30# bag A 3,793.00 4,044.00 8,064.00 * 3,720.00 4,236.23 3,242.40 *
lerLlllzer, 10-3-8/Crganlc 0.13° ulmenslon, or approved equal, 120 -
30# bag 2,990.00 2,932.00 3,024.00 * A 1,920.00 2,231.20 *
lerLlllzer, 44-0-0, or approved equal. SCn170, 60 - 30# bag A 2,030.00 2,304.00 2,709.00 * 3,128.73 1,043.40 *
lerLlllzer, Soluble 20-20-20 wlLh mlcros and dye, 40 - 23# bag A 1,040.00 1,360.00 1,344.00 1,373.00 1,030.80
Soll AmendmenL, Sol-u Cal, or approved equal, 140 - 30# bag 2,100.00 A 1,389.00 * 3,087.00 * 2,023.00 2,114.00 *
SporL lo-cuL 8luegrass Seed lmproved, 40 - 30# bag A 4,030.00 4,840.00 4,336.00 * 3,937.30
lmproved CL 1ype SporLs 8yegrass, 80 - 30# bag 3,630.00 3,396.00 6,048.00 3,960.00 A 3,363.00
1rlmec Lncore, 10 gallons
CornersLone Þlus, 23 gallons 493.00 323.00 483.00 * 723.00 A 433.73 *
Culcksllver, 32 ounces
1rlpleL lo odor, 20 gallons 723.00 748.00 603.00 * 977.30 A 711.40
Snap ShoL, 10 - 30# bag 723.00 670.00 1,029.00 1,273.00 A 660.00
lmldacloprlc, 0.30g, 60 - 30# bags 1,348.00 1,680.00 2,203.00 936.23 A 792.00
lmldacloprld, 0.20° Lambda-cyhaloLhrln 0.4° w/ferLlllzer, 12-0-
0/20° xCu, 120 - 30# bag A 2,320.00 2,862.00 3,400.00 2,812.30 3,316.00 *
3-u 8losLlmulanL, 13 gallons A 693.00 770.00 230.00 * 887.30
CanLeen modlfled yucca weLLlng agenL, 13 gallons A 393.00 630.00 448.00 * 787.30 1,237.30
*subsLlLuLlon 28,978.00 30,370.00 39,212.00 11,680.00 30,828.73 17,072.43
8lu AWA8u 14,743.00 1,389.00 - - 3,483.00 2,617.13
;.*,05+,0 ;,3B-.,7H
8oLary uecompacLlon (A) on CcLober 30, 2013 4,893.00 A 4,863.00 8,230.00 13,000.00
8oLary uecompacLlon (8) on CcLober 30, 2013 1,100.00 A 1,100.00 1,920.00 3,000.00
1op uresslng AppllcaLlon on CcLober 30, 2013 A 1,100.00 4,930.00 1,920.00 8,000.00
Core AerlflcaLlon on november 1, 2010 A 1,693.00 1,700.00 4,400.00 4,000.00
8equlred weekly llalson servlce and samples A 493.00 1,230.00 120 weekly 3,200.00
9,283.00 13,843.00 16,490.00 - 37,200.00 -
8lu AWA8u 3,290.00 3,963.00 - - - -
Bids
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!"#$ %&'#()$* +),&'-). /#&"). 0&'#" 0&*1"2 )4 '5# 6##7 8-9#" :&,-;-'* :##"
<#$")..#;
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1rlple Crown SporLs 3 lleld #3 1ournamenL !une 14Lh & 13Lh, 2014 SaLurday and Sunday 7:00 AM - 9:00ÞM ?es
no-unless
fleld work ls
requlred
MluuLL1CWn A8LA SCPCCL ulS18lC1
8LCuLS1S lC8 uSL Cl lAClLl1lLS
nCvLM8L8 2013
Use of Facilities
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MIDDLL1CWN AkLA SCnCCL DIS1kIC1
Ath|et|cs]Act|v|t|es Comm|ttee Meet|ng
November 14, 2013 – 8:10 p.m.
MINU1LS
Members |n attendance were: Mel lager, 1erry Cllman and 8arbara Layne
Members not |n attendance were: Mlke 8lchards
Non-Vot|ng Members |n attendance were: newL uavls
Staff]Þub||c |n attendance were: uavld lranklln, !eremy klng, 8lll Melser, 8reLL Myers, Chrls SaLLele,
Lorl Suskl and !odle Zorbaugh, ulsLrlcL AdmlnlsLraLors and SLaff.
CpporLunlLy for
Þubllc CommenL
no one addressed Lhe commlLLee.
CommunlcaLlons !"#$%&'()$" !(+& – Ath|et|cs Cpportun|t|es D|sc|osure keport|ng Iorm: ur. Suskl
lnformed Lhe commlLLee LhaL Lhe aLhleLlcs opporLunlLles dlsclosure reporLlng was
flled. ur. Suskl sald LhaL Lhere ls leglslaLlon LhaL proposes ellmlnaLlon of Lhe reporLlng,
aL leasL for Lhe boosLer club porLlon. Mr. uavls sald LhaL he belleved LhaL Lhere was a
requlremenL ln Lhe pasL for Lhe boosLer clubs Lo provlde an audlL of Lhelr books Lo Lhe
ulsLrlcL.

!"#$%&'()$" !(+& – Athletic Trainer’s Schedule: Mr. klng proposed LhaL Lhe bulldlngs
be closed on cerLaln days around holldays ln order Lo allow Ms. 8ologa Lo have Llme
off. Mr. klng noLed LhaL Ms. 8ologa has already worked 372 hours so far Lhls year. ur.
Suskl sald LhaL she meL wlLh Ms. 8ologa lasL year abouL concerns LhaL she had wlLh Lhe
athletic director’s development of her schedule. Dr. Suski said that she assured Ms.
8ologa LhaL Lhe admlnlsLraLlon would work Lo be more conslderaLe of Lhe schedule
Lhls year. Mr. klng sald LhaL Lhe coaches have been cooperaLlve Lhls year ln plannlng
practices so that Ms. Bologa doesn’t have to be on site for excessive hours in a given
day. ur. Suskl noLed LhaL Lhe ulsLrlcL also has conLracLed wlLh a servlce Lo provlde
supplemenLal aLhleLlc Lralnlng. Mr. klng noLed LhaL a meeLlng wlll occur on november
21 Lo flnallze a reasonable schedule Lo cover pracLlces and compeLlLlons over Lhe
hollday breaks.

,)-./--)$" !(+& – M|d Þenn Conference Membersh|p: ur. Suskl presenLed
lnformaLlon regardlng an opporLunlLy LhaL was exLended Lo MASu for conslderaLlon
regardlng a move away from Lhe Mld Þenn Conference ln Lhe 2016-17 school year.
ur. Suskl ouLllned Lhe proposed beneflLs of such an arrangemenL: 1) decreased Lravel
cosLs, 2) Lhe creaLlon of nelghborlng dlsLrlcL rlvalrles, 3) lncreased conLrol over
conference declslons. ur. Suskl shared LhaL Lhe Mld Þenn Conference ls currenLly
comprlsed of 32 schools whlle Lhe new proposed conference may conLaln only 10 – 12
schools. ur. Suskl shared LhaL Lhe rlsk ls LhaL mosL of Lhe schools engaged ln
dlscusslons abouL a new conference are AAA and AAAA schools wlLh MlddleLown
belng Lhe smallesL. Mr. SaLLele expressed some concerns LhaL Lhe schools LhaL are ln
Lhe proposed new conference would noL be a very good maLch for MlddleLown due Lo
Lhelr slze. Mr. Myers expressed slmllar senLlmenL, noLlng LhaL Lhe number of players
creaLes a level of lnequlLy. Mr. Myers refuLed one of Lhe proposed beneflLs of Lhe
new conference and said that sporting venues don’t fill up simply because schools are
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close Lo each oLher. Mr. Myers sald LhaL venues flll up when Leams of comparable slze
and ablllLy compeLe agalnsL each oLher. Mr. Cllman sald LhaL MlddleLown was able Lo
domlnaLe ln Lhe CaplLal Area Conference ln Lhe pasL, so Lhere may be some reslsLance
Lo MlddleLown noL belng parL of Lhe new conference. Mr. Myers sald LhaL he played
ln Lhe CaplLal Conference and undersLands Lhe perspecLlve, however, Llmes are
dlfferenL Lhan ln Lhe 1980s and 1990s. Mr. lager sald LhaL many school dlsLrlcLs have
conLlnued Lo grow ln slze wlLh new developmenLs, whereas MlddleLown has noL
grown as much. ur. Suskl and Mr. klng shared LhaL afLer formal dlscusslons among
admlnlsLraLors and lnformal dlscusslons among coaches, lL ls belleved Lo be ln Lhe besL
lnLeresL of Lhe sLudenL aLhleLes and Lhe ulsLrlcL’s athletic program to remain with the
Mld Þenn Conference. Mr. Cllman sald LhaL he supporLs brlnglng Lhe 9
Lh
grade Leams
back lnLo play slnce Lhere was a mlsundersLandlng LhaL Mld Þenn was requlrlng
ellmlnaLlon of Lhe 9
Lh
grade Leams when lL was reporLedly [usL a recommendaLlon Lwo
years ago. 1he commlLLee dlscussed wheLher lL was posslble Lo add Lhe 9
Lh
grade
Leams Lhls year or wheLher schedules were already developed and we need Lo walL
unLll nexL year Lo make Lhe swlLch. The committee agreed with the administration’s
recommendaLlon Lo noL break away from Lhe Mld Þenn Conference and asked LhaL
Lhe admlnlsLraLlon brlng back 9
Lh
grade Leams as soon as lL was posslble Lo do so.
8eslgnaLlons 0.()$" !(+&1 1he commlLLee recommended LhaL Lhe reslgnaLlon of Shannon lnners be
moved Lo Lhe board agenda for approval.
LmploymenL 0.()$" !(+& – Coaches: Mr. klng explalned LhaL Lhe reason why Ms. kepler ls belng
llsLed on Lhe schedule ls Lo allow her Lo provlde off season Lralnlng. Ms. Layne asked
whaL Lhe asLerlsks referred Lo on Lhe schedule. ur. Suskl sald LhaL Mr. nauman was
hlred aL Lhe wrong amounL lasL monLh because Lhe volleyball coach pay was
erroneously llsLed from Lhe llne below. Mr. klng explalned LhaL Mr. SLeLler was llsLed
on Lhe wrong sLep lasL monLh and a correcLlon was needed Lo accounL for hls prlor
coachlng experlence ln Lhe ulsLrlcL. ur. Suskl explalned LhaL Lhe wlnLer Lrack club
advlsors wlll noL be compensaLed, buL LhaL Lhe sollclLor suggesLed LhaL Lhe board
should approve Lhelr sLaLus as volunLeers. 1he commlLLee recommended LhaL Lhe
llsLlng of coaches and advlsors be moved Lo Lhe board agenda for approval.

!"#$%&'()$" !(+& 2 3$--)45+ 0.()$" !(+& – Þost Season Þay: Mr. lranklln sald LhaL Lhe
posL season pay schedule explred !une 30 and was Lo be parL of renegoLlaLlons Lhls
year. Mr. lranklln sald LhaL Lhe admlnlsLraLlon wlll be meeLlng wlLh MALA on
1uesday. Mr. lranklln requesLed permlsslon Lo requesL LhaL Lhe schedule be exLended
for anoLher year. 1he commlLLee approved LhaL Lhe posL season pay schedule be
exLended for anoLher year lf MALA agrees and LhaL Lhls be added Lo Lhe board agenda
for approval.

0.()$" !(+& – Þost Season Þay: ur. Suskl revlewed Lhe posL season pay proposed for
Lynn Mlller and Llew Skees. 1he commlLLee recommended LhaL Lhe posL season pay
be added Lo Lhe board agenda for approval lf an agreemenL can be reached Lo exLend
Lhe posL season pay schedule.
Ad[ournmenL 1he meeLlng ended aL approxlmaLely 9:03 p.m.

Communications
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2013-2014 School ?ear ALhleLlc ÞoslLlons november 23, 2013
!"#$% '()* +($% '()* ,-$"%"-. /%*0 /(1(#2
kalLlyn kepler Pead !unlor varslLy volleyball Coach (14-13 lall Season) 1 18u
Lynn Mlller Pead 8oys' varslLy 1ennls Coach 3 2,283 $
Mlchael nauman Pead varslLy WresLllng Coach 4 $ 3,630*
Ashley 8elLz AsslsLanL WlnLer Cheerleadlng Coach 1 913 $
Lyle 8essler WlnLer 1rack Club volunLeer Advlsor n/A n/A
SLeven Shuleskl Pead varslLy 8aseball Coach 1 2,920 $
Llewellyn Skees WlnLer 1rack Club volunLeer Advlsor n/A n/A
8onald SLeLler AsslsLanL 8oys' 8askeLball Coach 10* 2,383 $
* 8evlsed lnformaLlon
Employment
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MIDDLETOWN AREA SCHOOL DISTRICT
Finance Committee Meeting
November 19, 2013 – 6:00 p.m.
MINUTES
Members in attendance were: Gordon Einhorn, Terry Gilman and Barbara Layne
Members not in attendance were: None
Non-Voting Members in attendance were: Newton Davis
Staff/Public in attendance were: David Franklin, Lori Suski and Jodie Zorbaugh, District Administrators
and Staff; Yubin Ahn and Rocky Wilson, Interested Citizens.
Opportunity for
Public Comment
No one came forward to address the committee.
Communications Discussion Item – Draft of 2014 Board Meeting Calendar: The Administration
reviewed a proposed calendar for the 2014 school board meetings. Mr. Franklin
noted why several dates needed to be altered from the regular schedule because of
legislative commitments and holidays. Mr. Franklin also highlighted that the 4
th

Monday in December is close to the winter holiday, but that school will probably not
be closed on December 22. The committee recommended that the proposed
calendar be considered for approval on the December 5 organization meeting agenda.

Discussion Item – Draft of 2014 Board Committee Meetings Calendar: Mr. Franklin
reviewed two drafts of possible school board committee calendars for 2014. Draft A
listed committee dates based upon the schedule used in 2013. Draft B listed
committee dates based upon moving committee meetings to weeks 1 and 2 instead of
weeks 2 and 3. Dr. Suski explained that if there was interest in having the board
agenda released earlier, the second schedule might be necessary so that there would
be more time between the committee meetings and the board meeting. However, Dr.
Suski also noted that the second schedule meant that the committee meetings would
begin the week after the board meeting. The committee expressed concern over the
amount of time between committee meetings and the board meeting and thought
that there could be a lot of new business that would need to be added to the board
agenda. The committee recommended that the Draft A calendar be considered for
approval – keeping the committee meeting schedule the same as in 2013.

Information Item – Dauphin County Technical School: Mr. Davis updated the
committee on the operations of the DCTS. Mr. Davis said that under the leadership of
Dr. Grimm, the adult education program is prospering and a medical assistance
program is being added. Mr. Davis said that there is a possibility of some other
changes occurring that would require the input of the school boards of the member
districts. Mr. Davis said that the DCTS is interested in getting closer to building
capacity in order to maximize the space. Mr. Davis said that this could possibly occur
through the addition of other member districts. Mr. Davis explained that there are
currently more than 200 tuition students attending DCTS from schools that are not
member districts. Mr. Davis said that DCTS is interested in determining if any of these
non-member schools would be interested in being member districts. Dr. Suski said
that the conversation also occurred at the superintendents’ meeting and that she
responded to Dr. Grimm’s request for a superintendent to volunteer to serve as a
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member of the DCTS future planning committee. Dr. Suski noted that a comment was
made at the superintendents’ meeting that adding member districts could result in
current member district students not obtaining slots in the programs because
currently tuition students are considered in the second wave of applications. Dr. Suski
also noted that some other superintendents at the meeting suggested potential
changes to the operating model of DCTS as a means of creating more opportunities
for programs. The committee discussed the need to better understand the fiscal
implications of adding member districts before making any recommendation on
whether to pursue opening up membership. The committee recommended that the
topic be added to the committee agenda in December after further study occurs.

Discussion Item – Class Action Lawsuit: Mr. Franklin explained that the District
received a letter from a law firm that has filed a class action lawsuit against PA Cyber
Charter School for charging tuition for K4 students when the school districts did not
have a K4 program of their own. Mr. Franklin said that the District would
automatically be a part of the class action lawsuit unless notifying otherwise. Mr.
Franklin said that the District has paid over $53,000 in tuition to PA Cyber Charter
School since 2006-2007 for K4 students. Mr. Franklin said that the administration
recommended being part of the class action suit with the hope that some amount of
the tuition that has been paid for K4 students might be recovered.
Agreements Discussion Item – ActPoint KPI Renewal: Mr. Franklin reviewed the District’s
participation in the ActPoint KPI program. Mr. Franklin expressed value in
benchmarking data, but said that he is concerned that the staffing changes in the
business office may not allow compilation of the necessary information. Mr. Franklin
said that he doesn’t want to waste the District’s resources by renewing participation if
we won’t be able to participate fully. Dr. Suski recommended that the timing may not
be correct to renew and suggested that the District not renew at this time. The
committee agreed and requested that verification be obtained that the District would
later be able to join the program again.

Discussion Item / Action Item – WAN: Mr. Franklin reviewed a proposal obtained by
Mr. Brougher from Lancaster-Lebanon IU 13 to upgrade the District’s WAN connection
from 100MB to 1GB (10 times increase). Mr. Franklin said that the increase was
planned for the next fiscal year, but the administration is recommending that the
upgrade occur in January instead. Mr. Franklin said that the additional cost would be
$716 per month through June and then the annual cost would be $3,694 through June
2018. Mr. Franklin noted that the increase would be E-rate eligible beginning July 1.
The committee recommended that the amendment be added to the board agenda for
approval.
Exonerations Action Item – 2013 Real Estate Taxes: Mr. Franklin reviewed the listing of real estate
tax exonerations. Mr. Franklin explained how the catastrophic loss exoneration works
and noted that the other three items related to tax exempt properties. The
committee recommended that the exonerations be added to the board agenda for
approval.
Approvals Information Item – 2013 Budget Transfers: Mr. Franklin noted that the board took
action in June 2013 to approve budget transfers for 2012-2013 with the
understanding that the actual transfers would be presented for information when the
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audit work was over. Mr. Franklin said that the total budget did not change and that
the budget transfers were necessary to avoid a line item in the budget from being
over expended.

Action Item – Fund Balance Commitments as of June 30, 2013: Mr. Franklin noted
that the board took action in June to commit fund balance for specific purposes. Mr.
Franklin reviewed the amounts committed for retirement rate stabilization and health
insurance cost stabilization. Mr. Franklin explained that the retirement rate
stabilization amount had not changed from the prior year and that the health
insurance cost stabilization has decreased from the prior year. The committee
recommended that the commitments be added to the board agenda for approval.

Discussion Item / Action Item – Winter Recess Building Hours: Mr. Franklin stated
that there were very few taxpayers that came to the administration building last year
during winter recess and the administration has questioned whether it would be more
efficient to close all of the offices in order to reduce utility costs. Dr. Suski said that
she polled other school districts and most close for the winter holiday. The
committee recommended that a motion be added to the board agenda for approval
to close the offices during the winter holiday.
District Goals Discussion Item – District Goal #7 (Cost Reductions & Efficiency Improvements): Mr.
Franklin said that Conrad Siegel presented information about benefits at a recent
business manager meeting. Mr. Franklin said that the interaction prompted a meeting
with Conrad Siegel. Mr. Franklin said that the administration reviewed the plan design
changes that have occurred since the District last worked with Conrad Siegel. Mr.
Franklin said that Conrad Siegel presented information about their pricing structure
and the administration was surprised to see that there were considerable cost savings
in their proposal over the current consultant arrangement. Based upon the District’s
goal to look for cost savings, Mr. Franklin asked the committee if the administration
could pursue dialogue about a possible consultant change. Mr. Franklin noted that
there are some other reasons why the timing might be correct to make a change. The
committee supported allowing the administration to pursue possible changes.
Executive Session The committee recessed into Executive Session at 7:21 p.m. to discuss legal matters.
The committee returned from Executive Session at 7:50 p.m.
Adjournment The meeting ended at 7:50 p.m.

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!"## %&'()* +,-)* .&-"/"01#"23 41/) 5'6&-2 7)186-
103786 8adabaugh, Ceorge and PeaLher MlddleLown 1,137.32 $ CaLasLrophlc Loss, Þarcel rebllled based on posL-loss assessed value
102697 Þennsylvanla SLaLe unlverslLy LCWL8 SWA1A8A 1,314.61 $
CounLy Lrror, parcel was noL coded as Lax exempL ln bllllng flle
recelved from Lhe 1ax AssessmenL Cfflce
101841 Þennsylvanla SLaLe unlverslLy LCWL8 SWA1A8A 320.26 $
CounLy Lrror, parcel was noL coded as Lax exempL ln bllllng flle
recelved from Lhe 1ax AssessmenL Cfflce
100660 Lower SwaLara 1ownshlp LCWL8 SWA1A8A 1,173.38 $ 1ax LxempL ÞroperLy
795: 9;<5<9 <5= 9=+%975<>+%; ?@ABC?@AD
%6E)'()* ?@AB
Exonerations
AgendaManager – Powered by the CAIU
8udgeL Crlglnal llnal Sub-luncLlon CLher
AccounL uescrlpLlon Crlglnal llnal AcLual varlance varlance 1ransfer 1ransfer
1100-100 8egular Þrograms - Llem/Sec 7,973,833.00 7,973,833.00 7,923,730.23 48,102.77 48,102.77
1100-200 8egular Þrograms - Llem/Sec 3,733,997.00 3,474,997.00 3,263,023.74 472,973.26 211,973.26 (261,000.00)
1100-300 8egular Þrograms - Llem/Sec 260,218.30 260,218.30 203,806.70 36,411.80 36,411.80
1100-400 8egular Þrograms - Llem/Sec 122,600.00 134,600.00 134,209.43 (11,609.43) 390.33 12,000.00
1100-300 8egular Þrograms - Llem/Sec 416,436.04 416,436.04 407,964.64 8,471.40 8,471.40
1100-600 8egular Þrograms - Llem/Sec 488,449.87 633,449.87 634,624.83 (166,174.98) 823.02 167,000.00
1100-700 8egular Þrograms - Llem/Sec 334,100.22 423,100.22 422,920.79 (68,820.37) 179.43 69,000.00
1100-800 8egular Þrograms - Llem/Sec 23,207.00 38,207.00 38,030.99 (12,823.99) 176.01 13,000.00
1oLal 1100 13,376,861.63 13,376,861.63 13,030,331.39 326,330.24 326,330.24 - -
1200-100 Speclal Þrogams - Llem/Sec 2,773,443.00 2,690,443.00 2,689,991.37 83,431.43 431.43 (83,000.00)
1200-200 Speclal Þrogams - Llem/Sec 1,003,988.00 1,008,988.00 1,008,617.39 (4,629.39) 370.61 3,000.00
1200-300 Speclal Þrogams - Llem/Sec 713,906.67 697,906.67 696,099.07 17,807.60 1,807.60 (16,000.00)
1200-400 Speclal Þrogams - Llem/Sec - 1,300.00 1,040.01 (1,040.01) 439.99 1,300.00
1200-300 Speclal Þrogams - Llem/Sec 290,833.73 334,833.73 333,867.37 (63,031.62) 968.38 64,000.00
1200-600 Speclal Þrogams - Llem/Sec 22,336.66 72,336.66 71,366.73 (49,010.09) 989.91 19,000.00 31,000.00
1200-700 Speclal Þrogams - Llem/Sec 36,143.00 63,643.00 63,266.42 (9,121.42) 378.38 9,300.00
1200-800 Speclal Þrogams - Llem/Sec 1,396.00 1,396.00 1,234.00 362.00 362.00
1oLal 1200 4,862,271.08 4,893,271.08 4,887,482.38 (23,211.30) 3,788.30 - 31,000.00
1300-400 vocaLlonal LducaLlon 127,921.81 3,921.81 - 127,921.81 3,921.81 (124,000.00)
1300-300 vocaLlonal LducaLlon 1,100,203.03 1,224,203.03 1,223,238.23 (123,033.18) 944.82 124,000.00
1oLal 1300 1,228,124.86 1,228,124.86 1,223,238.23 4,866.63 4,866.63 - -
1400-100 CLher lnsLr Þrograms-Llem/Sec 60,000.00 36,300.00 32,073.74 7,924.26 4,424.26 (3,300.00)
1400-200 CLher lnsLr Þrograms-Llem/Sec 12,222.00 13,722.00 13,310.03 (3,088.03) 411.97 3,300.00
1400-300 CLher lnsLr Þrograms-Llem/Sec 138,823.76 166,823.76 166,366.88 (27,341.12) 438.88 11,000.00 17,000.00
1400-300 CLher lnsLr Þrograms-Llem/Sec 81,000.00 70,000.00 69,606.63 11,393.37 393.37 (11,000.00)
1400-600 CLher lnsLr Þrograms-Llem/Sec 80.00 80.00 49.03 30.97 30.97
1oLal 1400 292,127.76 309,127.76 303,408.31 (11,280.33) 3,719.43 - 17,000.00
1300-300 nonpubllc School Þrograms 14,240.00 16,740.00 16,270.00 (2,030.00) 470.00 2,300.00
1oLal 1300 14,240.00 16,740.00 16,270.00 (2,030.00) 470.00 - 2,300.00
1600-300 AdulL LducaLlon Þrograms 286,932.00 286,932.00 286,931.38 0.42 0.42
1oLal 1600 286,932.00 286,932.00 286,931.38 0.42 0.42 - -
Approvals
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8udgeL Crlglnal llnal Sub-luncLlon CLher
AccounL uescrlpLlon Crlglnal llnal AcLual varlance varlance 1ransfer 1ransfer
2100-100 SupporL Svcs-Þupll Þersonnel 1,003,247.00 1,133,247.00 1,132,697.12 (147,430.12) 349.88 148,000.00
2100-200 SupporL Svcs-Þupll Þersonnel 386,471.00 466,471.00 466,182.13 (79,711.13) 288.87 80,000.00
2100-300 SupporL Svcs-Þupll Þersonnel 8,602.00 23,602.00 23,126.10 (14,324.10) 473.90 13,000.00
2100-400 SupporL Svcs-Þupll Þersonnel - 1,300.00 1,206.13 (1,206.13) 293.87 1,300.00
2100-300 SupporL Svcs-Þupll Þersonnel 13,664.34 17,664.34 16,634.60 (2,990.06) 1,009.94 4,000.00
2100-600 SupporL Svcs-Þupll Þersonnel 36,233.14 34,733.14 34,121.93 2,111.21 611.21 (1,300.00)
2100-700 SupporL Svcs-Þupll Þersonnel 770.00 10,770.00 10,041.00 (9,271.00) 729.00 10,000.00
2100-800 SupporL Svcs-Þupll Þersonnel 860.00 860.00 60.00 800.00 800.00
1oLal 2100 1,471,847.68 1,728,847.68 1,724,089.01 (232,241.33) 4,738.67 - 237,000.00
2200-100 SupporL Svcs-lnsLruc SLaff 649,413.00 622,913.00 388,639.83 60,733.13 34,233.13 (26,300.00)
2200-200 SupporL Svcs-lnsLruc SLaff 228,016.00 228,016.00 207,631.86 20,364.14 20,364.14
2200-300 SupporL Svcs-lnsLruc SLaff 27,128.00 33,628.00 33,169.03 (26,041.03) 438.97 26,300.00
2200-400 SupporL Svcs-lnsLruc SLaff 7,700.00 7,700.00 3,198.83 2,301.13 2,301.13
2200-300 SupporL Svcs-lnsLruc SLaff 9,109.43 9,109.43 7,133.91 1,973.32 1,973.32
2200-600 SupporL Svcs-lnsLruc SLaff 77,868.32 69,368.32 66,770.68 11,097.64 2,397.64 (8,300.00)
2200-700 SupporL Svcs-lnsLruc SLaff 2,330.00 8,030.00 7,839.66 (3,309.66) 190.34 3,300.00
2200-800 SupporL Svcs-lnsLruc SLaff 3,309.00 8,309.00 8,160.90 (2,631.90) 348.10 3,000.00
1oLal 2200 1,007,273.73 1,007,273.73 944,384.74 62,689.01 62,689.01 - -
2300-100 SupporL Svcs-AdmlnlsLraLlon 1,164,162.00 1,148,162.00 1,147,383.33 16,378.63 378.63 (16,000.00)
2300-200 SupporL Svcs-AdmlnlsLraLlon 403,746.00 393,746.00 393,339.13 10,386.87 386.87 (10,000.00)
2300-300 SupporL Svcs-AdmlnlsLraLlon 271,072.94 316,072.94 316,006.44 (44,933.30) 66.30 43,000.00
2300-400 SupporL Svcs-AdmlnlsLraLlon 33,770.00 37,770.00 37,231.79 (1,461.79) 338.21 2,000.00
2300-300 SupporL Svcs-AdmlnlsLraLlon 83,284.39 80,284.39 77,132.31 8,132.28 3,132.28 (3,000.00)
2300-600 SupporL Svcs-AdmlnlsLraLlon 31,781.73 32,781.73 32,203.66 (20,421.91) 378.09 21,000.00
2300-700 SupporL Svcs-AdmlnlsLraLlon 12,120.24 22,620.24 22,349.18 (10,228.94) 271.06 10,300.00
2300-800 SupporL Svcs-AdmlnlsLraLlon 26,143.44 23,643.44 20,463.19 3,680.23 3,180.23 (2,300.00)
1oLal 2300 2,032,082.96 2,077,082.96 2,068,331.03 (36,248.09) 8,731.91 - 43,000.00
2400-100 SupporL Svcs-Þupll PealLh 263,092.00 262,392.00 261,296.01 1,793.99 1,293.99 (300.00)
2400-200 SupporL Svcs-Þupll PealLh 98,278.00 103,278.00 104,897.23 (6,619.23) 380.73 7,000.00
2400-300 SupporL Svcs-Þupll PealLh 83,313.00 74,313.00 63,118.43 18,396.33 9,396.33 (9,000.00)
2400-400 SupporL Svcs-Þupll PealLh 123.00 123.00 123.00 - -
2400-300 SupporL Svcs-Þupll PealLh 1,480.00 1,480.00 933.89 324.11 324.11
2400-600 SupporL Svcs-Þupll PealLh 7,379.93 7,879.93 7,432.80 (32.87) 447.13 300.00
2400-700 SupporL Svcs-Þupll PealLh - 2,000.00 1,792.72 (1,792.72) 207.28 2,000.00
1oLal 2400 433,869.93 433,869.93 441,618.12 12,231.81 12,231.81 - -
Approvals
AgendaManager – Powered by the CAIU
8udgeL Crlglnal llnal Sub-luncLlon CLher
AccounL uescrlpLlon Crlglnal llnal AcLual varlance varlance 1ransfer 1ransfer
2300-100 SupporL Svcs-8uslness 326,413.00 324,313.00 324,311.93 1,903.07 3.07 (1,900.00)
2300-200 SupporL Svcs-8uslness 113,092.00 113,092.00 112,941.62 130.38 130.38
2300-300 SupporL Svcs-8uslness 3,300.00 7,300.00 6,923.00 (3,623.00) 373.00 4,000.00
2300-400 SupporL Svcs-8uslness 2,960.00 3,760.00 3,704.62 (744.62) 33.38 800.00
2300-300 SupporL Svcs-8uslness 1,840.93 4,340.93 4,223.99 (2,383.06) 114.94 2,300.00
2300-600 SupporL Svcs-8uslness 32,611.08 34,111.08 33,990.09 (1,379.01) 120.99 1,300.00
2300-700 SupporL Svcs-8uslness 300.00 300.00 149.99 330.01 330.01
2300-800 SupporL Svcs-8uslness 6,624.00 7,724.00 7,628.99 (1,004.99) 93.01 1,100.00
1oLal 2300 487,343.01 493,343.01 494,078.23 (6,733.22) 1,264.78 - 8,000.00
2600-100 CperaLlon/MalnL of ÞlanL Svcs 1,111,222.00 1,098,222.00 1,097,731.14 13,470.86 470.86 (13,000.00)
2600-200 CperaLlon/MalnL of ÞlanL Svcs 313,314.00 333,014.00 334,388.13 (39,074.13) 423.83 39,300.00
2600-300 CperaLlon/MalnL of ÞlanL Svcs 103,373.00 117,073.00 117,043.88 (11,470.88) 29.12 11,300.00
2600-400 CperaLlon/MalnL of ÞlanL Svcs 860,373.00 806,873.00 726,369.32 133,803.68 80,303.68 (33,300.00)
2600-300 CperaLlon/MalnL of ÞlanL Svcs 106,443.46 106,443.46 103,614.10 2,831.36 2,831.36
2600-600 CperaLlon/MalnL of ÞlanL Svcs 446,709.36 433,209.36 433,063.31 11,643.83 143.83 (11,300.00)
2600-700 CperaLlon/MalnL of ÞlanL Svcs 14,306.32 41,306.32 41,420.88 (26,914.36) 83.44 27,000.00
2600-800 CperaLlon/MalnL of ÞlanL Svcs 3,331.72 3,331.72 4,472.43 839.27 839.27
1oLal 2600 3,163,676.86 3,163,676.86 3,080,323.43 83,133.43 83,133.43 - -
2700-100 SLudenL 1ransporLaLlon Svcs 77,867.00 80,367.00 80,003.94 (2,136.94) 363.06 2,300.00
2700-200 SLudenL 1ransporLaLlon Svcs 36,982.00 41,982.00 41,784.21 (4,802.21) 197.79 3,000.00
2700-400 SLudenL 1ransporLaLlon Svcs 6,300.00 6,300.00 3,930.26 349.74 349.74
2700-300 SLudenL 1ransporLaLlon Svcs 1,273,970.70 1,293,970.70 1,293,048.90 (19,078.20) 921.80 20,000.00
2700-600 SLudenL 1ransporLaLlon Svcs 11,430.00 19,430.00 18,683.64 (7,233.64) 764.36 8,000.00
2700-700 SLudenL 1ransporLaLlon Svcs 4,600.00 4,100.00 3,367.23 1,232.77 732.77 (300.00)
2700-800 SLudenL 1ransporLaLlon Svcs 630.00 1,130.00 814.38 (184.38) 313.62 300.00
1oLal 2700 1,413,799.70 1,449,299.70 1,443,634.36 (31,834.86) 3,643.14 - 33,300.00
2800-100 SupporL Svcs-CenLral 329,281.00 333,781.00 333,473.83 (4,194.83) 303.17 4,300.00
2800-200 SupporL Svcs-CenLral 139,278.00 149,778.00 149,667.94 (10,389.94) 110.06 10,300.00
2800-300 SupporL Svcs-CenLral 70,700.00 87,700.00 87,279.38 (16,379.38) 420.42 17,000.00
2800-400 SupporL Svcs-CenLral 93,273.94 101,273.94 100,749.46 (3,473.32) 324.48 6,000.00
2800-300 SupporL Svcs-CenLral 136,034.34 98,034.34 84,442.87 31,391.67 13,391.67 (38,000.00)
2800-600 SupporL Svcs-CenLral 72,310.72 71,310.72 68,990.01 3,320.71 2,320.71 (1,000.00)
2800-700 SupporL Svcs-CenLral 146,984.00 146,984.00 39,411.33 87,372.43 87,372.43
2800-800 SupporL Svcs-CenLral 11,972.30 12,972.30 12,831.14 (838.64) 141.36 1,000.00
1oLal 2800 1,001,834.70 1,001,834.70 896,848.38 104,986.32 104,986.32 - -
2900-300 CLher SupporL Servlces 23,318.69 23,818.69 23,374.70 (236.01) 243.99 300.00
1oLal 2900 23,318.69 23,818.69 23,374.70 (236.01) 243.99 - 300.00
Approvals
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8udgeL Crlglnal llnal Sub-luncLlon CLher
AccounL uescrlpLlon Crlglnal llnal AcLual varlance varlance 1ransfer 1ransfer
3200-100 SLudenL AcLlvlLles 410,043.00 428,043.00 427,639.33 (17,614.33) 383.63 18,000.00
3200-200 SLudenL AcLlvlLles 102,093.00 101,393.00 99,233.11 2,839.89 2,339.89 (300.00)
3200-300 SLudenL AcLlvlLles 68,244.30 68,744.30 68,468.29 (223.79) 276.21 300.00
3200-400 SLudenL AcLlvlLles 31,410.00 31,410.00 47,277.07 4,132.93 4,132.93
3200-300 SLudenL AcLlvlLles 90,647.04 81,647.04 72,032.88 18,394.16 9,394.16 (9,000.00)
3200-600 SLudenL AcLlvlLles 37,228.33 46,228.33 43,769.00 (8,340.63) 439.33 9,000.00
3200-700 SLudenL AcLlvlLles 90,314.30 72,314.30 38,367.72 31,746.78 13,746.78 (18,000.00)
3200-800 SLudenL AcLlvlLles 23,796.00 23,796.00 10,766.46 13,029.34 13,029.34
1oLal 3200 873,780.39 873,780.39 829,813.88 43,964.31 43,964.31 - -
3300-100 CommunlLy Servlces 36,000.00 16,000.00 7,363.23 48,634.77 8,634.77 (40,000.00)
3300-200 CommunlLy Servlces 24,700.00 24,700.00 3,638.31 19,041.69 19,041.69
3300-300 CommunlLy Servlces 1,330.00 1,330.00 378.03 771.93 771.93
3300-600 CommunlLy Servlces 4,200.00 4,200.00 1,219.31 2,980.69 2,980.69
3300-800 CommunlLy Servlces 730.00 40,730.00 39,887.10 (39,137.10) 862.90 40,000.00
1oLal 3300 87,000.00 87,000.00 34,708.00 32,292.00 32,292.00 - -
4200-400 LxlsLlng SlLe lmprovemenL Servlces - 8,300.00 8,023.97 (8,023.97) 474.03 8,300.00
1oLal 4400 - 8,300.00 8,023.97 (8,023.97) 474.03 - 8,300.00
4600-400 LxlsLlng 8ulldlng lmprovemenL Servlces - 8,300.00 8,131.30 (8,131.30) 348.70 8,300.00
4600-700 LxlsLlng 8ulldlng lmprovemenL Servlces 2,000.00 22,000.00 21,408.63 (19,408.63) 391.33 20,000.00
1oLal 4400 2,000.00 30,300.00 29,339.93 (27,339.93) 940.03 - 28,300.00
3100-800 CLher Lxpend/llnanclng uses - 302,000.00 301,407.87 (301,407.87) 392.13 302,000.00
1oLal 3100 - 302,000.00 301,407.87 (301,407.87) 392.13 - 302,000.00
3200-900 lund 1ransfers 3,323,014.00 3,207,314.00 8,004,698.23 (2,481,684.23) (2,797,184.23) (313,300.00)
1oLal 3200 3,323,014.00 3,207,314.00 8,004,698.23 (2,481,684.23) (2,797,184.23) - (313,300.00)
3900-800 8udgeLary 8eserve 420,000.00 - - 420,000.00 - (420,000.00)
1oLal 3900 420,000.00 - - 420,000.00 - - (420,000.00)
Crand 1oLal 38,023,399.00 38,023,399.00 40,113,200.21 (2,089,801.21) (2,089,801.21) - -
Approvals
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!"#$ &'"() *#+*,#+*-.


The following actions were taken at the October 24, 2013 meeting held at the Enola Office
of the Capital Area Intermediate Unit.


Reports/Updates
 Theresa Kinsinger, Director of Business, HR and Communications, shared that the new
Collective Bargaining Agreement will be implemented by October 30, 2013. The annual Open
Enrollment period will begin soon. The CAIU has begun implementation with the Safe
Schools online training tool. Mandated Reporter is the first training we have implemented.
The CAIU will host a Benefits Fair in November.
 Alicia McDonald, Director of Student Services, shared that the classes from Walnut Bottom
Preschool have relocated to the new Delbrook Preschool Center in Mechanicsburg. She also
indicated that visits to our various classroom locations will be offered throughout the year to
our Board members.
 Daren Moran, Business Manager, received the draft 2012-13 Audit report. The audit report
should be presented at the November board meeting. Preliminary work on the 2014-15
General Operating Budget will begin within the next two months.
 Len Kapp, Supervisor of Operations and Transportation, shared that we are in our final
phase of the Enola building HVAC project.
 Cindy Mortzfeldt, Substitute Executive Director, shared that she visited the hospital programs
at Hershey Rehab Center, Eating Disorders Clinic, Children’s Hospital, Pennsylvania
Psychiatric Institute, both Partial Hospitalization and Inpatient. A sixth program is being
considered at Roxbury Treatment Center in Shippensburg. The Superintendents’ Conference
was held in Annapolis, MD on October 22-24. The topic focus was “Leading in the Digital
Age.” The course is worth 30 Act 45 credit hours. Provided an overview and draft copies of the
CAIU Comprehensive Plan to the Board Members. A one month review of the plan is required by
PDE. The final plan will be on the November Board agenda for approval. The plan is then
submitted electronically to PDE for approval.

Executive Session
 The Board met in Executive Session to discuss a legal matter.

Approved Action Items
 Minutes from the September 26, 2013 CAIU Board Meeting
 Treasurer’s Report and Payment of Bills – a total of $10,600,515.26 in receipts and
$7,481,077.37 in expenditures for September 2013
 Summary of Operations for the 2013-14 fiscal year showing revenues of $15,334,139.63 and
expenses of $10,099,511.78
 Budget Administration: There were no budget items this month
 Other Fiscal Matters
! 2013-14 - Special Education Service Contract Summary – available for review
! Advertise Surplus Vehicles for Public Bid
Capital Area Intermediate Unit
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 Personnel Items – see attached report

 Policies & Programs
! Second Reading, Existing Position, Revised Description – Assistant Executive
Director
! Second Reading, Existing Position, Revised Description – Data Systems Supervisor

Executive Director’s Report
 See attached written report.

President’s Report
 Mrs. Jean Rice thanked the board for their attendance. She appreciates their time and effort
in attending the board meeting.

Board Member Sharing of Information
 Nancy Otstot appreciated the opportunity to attend the PSBA Conference this year. She
attended the session with Mrs. Corbett with a focus on at risk students and dropout
prevention. She also attended another session on Career Development. The East Pennsboro
Area School District will be hosting “Dancing with the Stars” as a fundraising on November 9.
Mrs. Otstot has tickets for the event.
 Mrs. Brenda Myers relayed her experience with the Speech/Language Program provided
through the CAIU Early Intervention Program.
 Mr. Robert Barr asked the board members to keep the consideration for operating the school
budget on a calendar year and not the fiscal year of July 1-June 30.
 Mrs. Janis Macut shared that there is a project using the book, “Wonder,” getting underway in
Central Dauphin SD. There is also an anti-bully initiative through the PA Bar Association.
 Mrs. Barbara Geistwhite commended the Central Dauphin SD for their sportsmanship at the
CV and CD football game.

Information Items
 See AgendaMan at www.caiu.org for additional miscellaneous correspondence



NEXT MEETING: Thursday, November 21, 2013, 8:00 a.m., Board Room, CAIU Enola Office


Capital Area Intermediate Unit
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!"#$%&&"' )&* !%'+,+"$-!#%.#)/$ 0+.1'+.12$
from the Capital Area Intermediate Unit Board of Directors’ Meeting



RESIGNATIONS:

KATHLEEN COFFEY, Speech/Language Clinician, School-age Program effective December 20,
2013. Reason: Retirement after 33 years of CAIU service.

NICOLE FISHER, Teacher, Deaf/Hard of Hearing Support effective October 3, 2013. Reason:
Personal.

DAWN TAYLOR, Educational Paraprofessional, Early Intervention effective December 20, 2013.
Reason: Retirement after 11 years of CAIU service.

PRISCILLA WALTERS, part-time Teacher (eating disorder clinic), Hospital Program effective
October 18, 2013. Please note this is a change in resignation date due to early release.


RECOMMENDED FOR EMPLOYMENT OR CONTRACT:

BRIGID BROWN, Educational Consultant, Deaf/Hard of Hearing Support effective November 4,
2013. Base salary of Masters +45, Step 4, $52,565 for 189 days of service will be prorated for a total
of 136 days through June 2013. This is a replacement position funded through the EC Budget.

AMI HEALY, Training Consultant, Curriculum Services with a start date to be determined when
released from Harrisburg School District. Base salary of Masters +30, Step 14, $67,371 for 189 days
of service will be prorated for the remaining days of the 2013-2014 school year. This is a
replacement position funded through the IDEA/CSPD Budget.

MARYLEE MAGARO, long-term substitute Reading Specialist, ANPS effective November 18, 2013
through March 4, 2014. Base salary of Masters +15, Step 8, $55,226 for 189 days of service will be
prorated for a total of 62 days. This is a long-term substitute position funded through the Act 89
Budget.

MARGARET TAYLOR-MAKUCH, Educational Consultant, Student Services with a start date to be
determined when released from Susquehanna Township School District. Base salary of Masters
+15, Step 15, $68,293 for 189 days of service will be prorated for the remaining days of the 2013-
2014 school year. This is a replacement position funded through the EC Speech Budget.


CHANGES OF SALARY:

RITA HARVEY, Mental Health Treatment Specialist, Capital Area Partial Program (CAPP), change
of salary for completion of 30 credits above master’s degree effective September 16, 2013. New
salary will be based on Master’s +30, Step 9, $58,360 for 189 days of service, prorated for a total of
170 days.


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Substitute Executive Director’s Report
October 24, 2013


PROGRAM SPOTLIGHT
Hospital Programs
The CAIU currently provides the educational program at five medical facilities for school age
students receiving medical treatment. Dr. Janilyn Elias supervises the staff that provides these
services.
(1) Hershey Medical Center Children’s Hospital – This setting has 72 beds; however,
students come and go frequently throughout the year depending on treatment schedules. A
teacher may work with a student for five weeks and the student returns home. The student
may then return for another round of treatment after a few months. The parents and students
are very well acquainted with our teachers and will contact the teachers in advance of the
student returning to the hospital facility. Currently, the CAIU employs two teachers to provide
this educational program.
(2) Hershey Medical Center Eating Disorders – In this setting, the CAIU has one teacher who
provides educational services to students receiving treatment for an eating disorder. The
number of students varies and the teacher could be providing services for students ranging in
age from 7-17. A typical number of students is five; however, there has been occasions that
the teacher worked with 15 students at a time.
(3) Hershey Medical Center Rehab and Brain Injury – The educational services in this setting
are on a 1:1 basis. The CAIU employs one teacher and one para-educator to provide these
services. The number of students varies depending on school age students receiving medical
treatment. There are times when we have had full capacity of 12 students based on the
number of beds available.
(4) Pennsylvania Psychiatric Institute (PPI) Inpatient – In this program, one teacher and one
para-educator provide educational services during a morning session and an afternoon
session. Eight students receive services during each session. A typical inpatient stay is for 3-
5 days; the students our teacher works with change frequently throughout the year. During
the first marking period this year, the teacher has worked with 84 students.
(5) Pennsylvania Psychiatric Institute (PPI) Partial – In this facility, there are 31 beds and four
sessions of education provided throughout the day each having a maximum of eight
students. Two teachers and one para-educator provide educational services to students
grouped by Elementary (K-5), Middle School (6-8) and High School (9-12).
A sixth program is currently in development stage. We are working with the Roxbury Treatment
Center Inpatient in Shippensburg to open a new program. We are in the process of hiring a teacher
for this program.





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NEWS
Hill Top Academy (HTA)

Above is a photo of Office Keister, from the Upper Allen Police Department, reading to Mrs.
Williams’s elementary emotional support (ES) class. Officers come into HTA on Friday mornings to
read to an elementary class. They sometimes are able to stay and have lunch with the students.
There are two Wellness activities occurring at HTA this month – Walk at School Day and Apple
Crunch Day.
October kicks off the Olweus Bullying Prevention Program (OBPP) at Hill Top. There will be a united
day against bullying, and students and staff will wear orange to show their support.
October’s activity for Experiential Education is a Hike at Pinchot Park on Friday, October 25
th
.

Diakon Center Point Wilderness Center Update
Dr. Janilyn Elias, our program supervisor, has been working closely with the CAIU and Diakon staff
to establish our educational program as a model for the integration of academic and career/transition
competencies. We have received feedback from Susan Will, from the PA Academic and
Career/Technical Training Alliance (PACTT), about the work: “I may be able to feature your efforts
as a model program in that you're integrating the competencies of the Employability and Soft Skills
Manual throughout the academic curriculum. It is also exemplary that your teachers accompany the
students in the afternoons to their Career/Technical Education (CTE) programs and, further, identify
and embed academic standards aligned to the CTE program competencies. This is great stuff!”

Early Intervention Program
For over thirty years, our preschool program has provided early intervention services for students
ages 3-5 at the Walnut Bottom Center in Carlisle. That facility no longer met the needs of our
students. On October 9-10, all the contents from Walnut Bottom were moved to the new Delbrook
Preschool Center in Mechanicsburg. From Friday, October 11 – Monday, October 14, many staff
unpacked and organized the classrooms and therapy rooms to welcome our preschool children to
school on Tuesday morning, October 15. Thank you to the supervisors, teachers and staff, and
business and operations staff for all their extra effort to get this new facility ready for the children.

Technology Services
The CAIU is the new Learning Management Host for six blended English as a Second Language
(ESL) courses to be delivered through Shippensburg University. The CAIU will host Moodle services,
Capital Area Intermediate Unit
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both technical and professional development, for the ESL instructors and adult learners taking the
courses for ESL certification.

Fall Superintendent’s Leadership Conference – October 22-24, 2013
The CAIU Superintendent’s Leadership Conference is held this year from October 22-24, 2013, in
Annapolis, MD. The content for this year’s conference is “Leading in the Digital Age”. This Act 45
course will begin during the conference followed by job-embedded activities to complete. This
course will provide educators with the opportunity they need to better understand the resources that
are available to enrich learning for both students and teachers.

Collective Bargaining Agreement (CBA)
Last month the Collective Bargaining Agreement, effective July 1, 2013 – June 30, 2016, was
approved. The salaries and health care premium share will be implemented as of the October 30,
2013 pay. The bargaining unit wellness program is in process and will be fully implemented as of
January 15, 2014.

SAVE THE DATE
Second Annual Apple iPad Summit - December 16, 2013
The summit will bring together educators, technology directors, principals, and school leaders for a
one-day event full of presentations, workshops, hands-on sessions, social networking, and informal
conversations to identify emerging best practices and exciting new directions for implementing iPads
seamlessly and transparently. The conference will combine keynote sessions, featured speakers, a
student showcase, and presentation sessions that address three key conference strands:
Leadership, Classroom Integration, and Technical

NOTIFICATION OF ACTIVITIES
 Attended PAIU monthly Executive Director’s meeting and the monthly PAIU Central Region
meeting
 Currently taking an Act 45 Course offered through Penn State – “Ethics in Educational
Leadership”
 Met with CAIU Supervisors to continue implementation of Educator Effectiveness and
Differentiated Supervision process
 Brian Griffith and I met with Shara Bunis from PDE, Harrisburg School District administration,
and Dauphin County community agencies to discuss the roll out strategy for the
Pennsylvania Educator Dashboard Early Warning System and Intervention Catalog Project
 Visited with Early Intervention staff at Delbrook Preschool Center as they were setting up the
new facility and preparing for the first day of classes with students
 Attended the PAIU-Curriculum Coordinators’ meeting – I have been selected as the
Executive Director Liaison for this group
 Met with new superintendents from South Middleton and Steelton-Highspire to provide an
overview of the CAIU and our services
 Attended one day of the PASA-PSBA School Leadership Conference. Participated in the
PASA Women’s Caucus Executive Board Meeting
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CAIU BOARD HIGHLIGHTS


The following actions were taken at the November 21, 2013 meeting held at the Enola Office
of the Capital Area Intermediate Unit.


Reports/Updates
 J ohn W. Bonawitz, CPA, and J eff Walker from Brown Schultz Sheridan & Fritz provided an
overview of the 2012-2013 CAIU Annual Audit Report.
 Brian Griffith, Director of Curriculum Services, shared a summary about the 2013-14 PDE
Initiatives that focused on the requirements around the Educator Effectiveness
implementation.
 November is Open Enrollment for the CAIU. Theresa Kinsinger, Director of Business, HR and
Communications, shared that all current staff must participate in Mandated Reporter Training
by December 31, 2013. Also, the payment to School Claims Services, related to the
Transportation settlement was made and the payment to our school districts will be made on
November 30.
 Alicia McDonald, Director of Student Services, shared that Dr. Tracy Geist, Social Worker,
along with several students and the service dogs were invited to the Capitol to visit with
Senator Folmer. The students invited him to visit Hill Top Academy and his visit is expected
in mid-December.
 Daren Moran, Business Manager, indicated that the CAIU administration is preparing the
proposed 2014-15 General Operating Budget. The Board Finance Committee will meet next
week. The General Operating Budget will be available for the Board’s first reading at the
December Board meeting.
 Cindy Mortzfeldt, Substitute Executive Director, shared that this month’s Program Spotlight is
on Hill Top Academy (HTA). Mrs. Mortzfeldt provided an overview of the programs and
services currently offered at HTA. She recently visited several classrooms and plans to return
in December to read to the elementary students. She also attended Delbrook Preschool
Open House. Thank you to the board members who also attended the Open House. Two
staff communications meetings were held this week. The afternoon communications meeting
was held in person and also through virtual streaming.
 J ean Rice and Cindy Mortzfeldt recognized two departing Board members: Linda Butler from
Susquehanna Township SD and Robert Barr from Carlisle Area SD and presented them both
with certificates of appreciation for their many years of service to the CAIU.

Committee Reports
 J ean Rice reported that the Board Search Committee met to review the applications for the
Assistant Executive Director position. First round interviews will be held this weekend and
second round interviews are expected to be held in mid-December.

Approved Action Items
 Minutes from the October 24, 2013 CAIU Board Meeting
Capital Area Intermediate Unit
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 Treasurer’s Report and Payment of Bills – a total of $11,503,618.11 in receipts and
$3,848,538.99 in expenditures for October 2013
 Summary of Operations for the 2013-14 fiscal year showing revenues of $25,447,925.15 and
expenses of $14,931,495.53
 Budget Administration:
o Proposed 2013-14 Budget Revision A – IDEA Section 611 – School Age (Component
2 & 3) in the amount of $16,071,071
o Proposed Original 2013-14 Budget – Conference Planning in the amount of $359,353
o Proposed Original 2013-14 Budget – International Baccalaureate Project in the
amount of $84,400
 Other Fiscal Matters
o 2013-14 - Special Education Service Contract Summary – Susquehanna Township
 Policies and Programs
o CAIU Comprehensive Plan
 Personnel Items – see attached report

Executive Director’s Report
 See attached written report.

President’s Report
 Have a Blessed Thanksgiving. If traveling, please be careful. Enjoy your time with your
families.

Board Member Sharing of Information
 Nancy Otstot invited the Board members to East Pennsboro Area School District’s Fall
Cabaret to be held on Friday, November 22
nd
.

Information Items
 See AgendaMan at www.caiu.org for additional miscellaneous correspondence



NEXT MEETING: Thursday, December 19, 2013, 8:00 a.m., Board Room, CAIU Enola Office


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Personnel and Policies/Programs Highlights
from the Capital Area Intermediate Unit Board of Directors’ Meeting


RESIGNATIONS:
JOAN ADAMS, IT Systems Administrator, Technology Services effective December 13,
2013. Reason: Personal.
RUTH KNAPP, Teacher, Vocational Education effective J anuary 31, 2014. Reason:
Retirement after 35 years of CAIU service.
TRACY HEITER, School Counselor, Aid to Non-public School Services (ANPS) effective
November 22, 2013. Reason: Personal.
NANCY NEUSBAUM, Curriculum Specialist, Curriculum Services effective J anuary 2, 2014.
Reason: Retirement after more than eight years of CAIU service.

RECOMMENDED FOR EMPLOYMENT OR CONTRACT:
CLAIRE GRIMM, Program Assistant, Curriculum Services effective November 18, 2013. To
be paid at the Range 2 Rate of $15.46 per hour, 7.5 hours per day for 12 months of service,
prorated for a total of 161 days through J une 30, 2014. This is a replacement position funded
through the Curriculum Services Budget.
JENNIFER DETAR, part-time Cafeteria Worker, Business and Operations effective
November 11, 2013. To be paid at the rate of $11.31 per hour. This is a replacement position
funded through the Cafeteria Budget.
JENNIFER HILBISH, Personal Care Assistant, Multiple Disability Support effective
November 25, 2013. Base salary of HS+30, Step 1, $16,654 for 189 days of service will be
prorated for a total of 121 days. This is a new position funded through the MDS Budget.
MARY MARONIC, Program Assistant, Aid to Non-public School Services (ANPS) effective
November 18, 2013. To be paid at the rate of $18 per hour, 7.5 hours per day, prorated for a
total of 161 days through J une 30, 2014. This is a replacement position funded through the
ANPS Budget.
NICOLE MILLER, Program Assistant, Technology Services effective November 18, 2013. To
be paid at the rate of $17 per hour, 7.5 hours per day, prorated for a total of 161 days
through J une 30, 2014. This is a replacement position funded through the Comprehensive
Planning Budget.

CHANGES OF STATUS:
SARAH HANCOCK, change in assignment from Service Coordinator to Educational
Consultant, Early Intervention effective December 3, 2013 with no change in salary. This is a
replacement position funded through the MAWA Budget.
ELIZABETH LOWE, from part-time/hourly to full-time/salaried Educational Paraprofessional,
Early Intervention effective J anuary 6, 2014. Base salary of HS, Step 12, $23,749 for 189
days of service will be prorated for the remaining 96 days of the 2013-2014 school year. This
is a replacement position funded through the MAWA Budget.
MARYLEE MAGARO, long-term substitute Reading Specialist, ANPS, change in start date
from November 18, 2013 to November 4, 2013. Base salary of Masters +15, Step 8, $55,226
for 189 days of service will be prorated for a total of 62 days through February 21, 2014. This
is a long-term substitute position funded through the ANPS Budget.




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CHANGES OF SALARY:

ROBERT FRETT, School Psychologist, pay stipend of $2,500 for National Certification as
per Article IV, Section K of the Collective Bargaining Agreement effective October 31, 2013.
Stipend to be prorated for a total of 128 days in the 2013-2014 school year.
CATHY TWEET, Educational Paraprofessional designated as a Communication Facilitator
effective the 2013-2014 school year. Annual stipend of $2,950 to be paid in addition to
regular salary as per the Collective Bargaining Agreement.

LEAVES OF ABSENCE:

JEAN MULLIGAN, Itinerant Teacher, Blind/Visually Impaired Support, Sabbatical for
Restoration of Health effective for the Spring semester of the 2013-2014 school year
(J anuary – J une 2014), as provided for under the PA School Code.
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Substitute Executive Director’s Report
November 21, 2013

PROGRAM SPOTLIGHT
Hill Top Academy
The Hill Top Academy (HTA) is a school serving K-12 students on behalf of the school districts in the
CAIU region. Hill Top Academy opened in September 2008 and houses several School Age Class
Placement Programs and Services. Currently, 93 students attend HTA and there are 4 referrals for
services in process.
The programs and services currently offered at HTA include:
(1) Diagnostic Class –This is a short-term, comprehensive program designed to provide
intensive and wide-ranging evaluation services in order to assess individual needs and
provide information to school teams regarding the most appropriate longer-term placement
for each student. This is a K-12 class in which a student is assigned for a maximum of 45
days. Currently, there are five students enrolled with another student beginning in the near
future.
(2) Multiple Disabilities Class – This class placement provides students with services designed
to maximize each student’s level of independence in his/her daily life. The curriculum
addresses daily living skills, functional academics, communication, socialization, language
arts, leisure activities, community living, and prevocational and vocational training. Currently,
four students attend this class with one pending referral.
(3) Intensive Autism Support Class – The Autism Support classroom program serves students
with a diagnosis of Autism. Intense focus on the core deficit areas of autism: communication,
social engagement, and self-regulation, is provided in the context of a variety of models
designed to support students with autism. Currently, four students are enrolled in this class.
(4) 1:1 Placements – These classroom placements are designed to provide a highly structured
and supervised environment for students with uniquely challenging behavioral, safety or
educational needs that prevent them from participating in a typical school setting or a larger
classroom environment. We currently have three classes where students are enrolled in a 1:1
placement.
(5) Emotional Support – Students in the Emotional Support classrooms experience a highly
structured program designed to diminish the severe behavioral problems that prohibit
participation in their home schools. The primary goal of this program is to assist students and
their families in learning replacement behaviors and coping strategies in order to return to a
less restrictive environment. The HTA offers co-ed primary, upper elementary, middle and
high school classes. Currently, there are eight emotional support classes with fifty-six
students enrolled in this program and two pending referrals.
(6) Capital Area Partial Program (CAPP) – This program provides professional mental health
treatment services for children and families in a school-based environment. CAPP is a
licensed partial hospitalization program. It is designed to benefit children and adolescents
with psychiatric disorders and significant functional impairments so that they can receive
intensive treatment services while maintaining educational progress. Four classes providing
services for twenty-one students are at HTA.
Additional programs and services are provided for the students attending HTA. The students have
opportunities to participate in Art and Physical Education classes. Breakfast and lunch are available
through the Cafeteria services. A school nurse is on site to assist with the medical needs of the
students. Intervention services are provided by the Social Workers and the Crisis Intervention Team.
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Currently, nineteen of our twenty-four districts and one charter school have students enrolled at Hill
Top Academy. They are Big Spring, Camp Hill, Carlisle Area, Central Dauphin, Cumberland Valley,
Derry Township, East Pennsboro Area, Harrisburg, Mechanicsburg Area, Middletown Area,
Millersburg Area, Northern York County, Shippensburg Area, Steelton-Highspire, Susquehanna
Township, Susquenita, Upper Dauphin Area, West Perry, West Shore, and Sylvan Heights Science
Charter School.
NEWS
Hill Top Academy (HTA)
On Wednesday, November 13, at the Capitol, Senator Mike Folmer honored Dr. Tracy Geist, a
social worker who founded and supervises the therapy dog program at Hill Top Academy. Six
students were selected to attend the recognition ceremony based upon the responsibility and care
they have shown to the therapy dog in their classroom; two of the HTA Service Dogs also
accompanied the group. Senator Folmer met them and took them to the Senate floor for a photo
opportunity with a private tour. Students had the opportunity to eat at the Capitol before traveling
back to Hill Top Academy to finish the day. Dr. Geist, Ms. Shannon Ellison (teacher) and Mrs. Gail
Reynolds (paraeducator) chaperoned the students.

On Monday, November 11, the school observed Veteran’s Day with red/white/blue day. The main
bulletin board in the upstairs hall was decorated for the holiday with stars containing names of
current and veteran service members that are family members of students and staff.

The student council started a canned food drive that is to continue until the second week of
December.

School-Age Speech & Language

Emily Sidelinger, CAIU School-Age Speech/Language Clinician, will be presenting “Using Wikis to
Access and Distribute Speech/Language Homework” at the PA Speech-Language-Hearing
Association Convention in Pittsburgh in April 2014. The presentation will discuss how to use a parent
and student friendly wiki to access and complete speech-language homework assignments, as well
as maintain student confidentiality. The presentation will also cover how to check which students
have been completing the online assignments. The results and feedback from students and parents
who have used a speech-language homework wiki will be shared.

Student Services

Arlene Moll will be presenting a poster session at the National AUCD Conference (Association of
University Centers on Disabilities) in Washington DC the week of November 18. Her session
focuses on the success we have achieved with students using Behavior Imaging in our Autism
Support classrooms.

The CAIU Data Quality Council met on November 6 to discuss Pennsylvania Information
Management System (PIMS) reporting implications affecting multiple teams, specifically issues
related to reporting of the Pennsylvania Value Added Assessment System (PVAAS) data for
Educator Effectiveness teacher evaluation system.

Student Services is working on implementation of the PowerSchool Student Information System as
part of the CAIU’s commitment to Data Quality. The staff is working on standardizing systems and
procedures to meet state and federal reporting requirements.

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SAVE THE DATE
Turkey Day – Thanksgi ving Luncheon – Tuesday, November 26, 2013 from 11:30 a.m. to 1:00
p.m. at Hill Top Academy, 405 E. Winding Hill Road, Mechanicsburg, PA

Deaf/Hard of Hearing Holiday Program – Thursday, December 12, 2013 at 7:00 p.m. in
Susquehanna Room at Enola Office

NOTIFICATION OF ACTIVITIES
• Attended “Responding to a School Crisis” at Lincoln Intermediate Unit on October 28
• Attended PAIU monthly Executive Director’s meeting and the monthly PAIU Central Region
meeting
• Currently taking an Act 45 Course offered through Penn State – “Ethics in Educational
Leadership”
• Attended the Open House at Delbrook Preschool Center
• Attended the PAIU-Curriculum Coordinators’ meeting on November 14-15 as the Executive
Director Liaison
• Met with the new Superintendent and Assistant Superintendent of Shippensburg Area School
District to provide an overview of the CAIU and our services
• Met with the new Superintendent of Cumberland Valley School District to provide an
overview of the CAIU and our services
• Brian Griffith and I met with Acting Superintendent of Derry Township School District to
provide an overview of the CAIU services
• Held two communications meetings with CAIU staff – offered Live Streaming so staff at
various locations could participate



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October 2013
Edition
DCTS BLAST
Individual Highlights:
New Staff 2
Guidance Corner 2
Students of the Month 3
Pumpkin Contest 4
Student Activities 5 & 6
Important Dates 7
Wellness Tip 7

Dauphin County Technical School, 6001 Locust Lane, Harrisburg, PA 17109
Phone: (717) 652-3170; Fax: (717) 541-9639
Did you know?...
According to the US Department of Education over 15 million
secondary and post-secondary students are pursuing career
and technical education training.
Students at DCTS have the opportunity to earn college credits
through Students Occupationally Academically Ready (SOAR)
by successfully completing his/her Program of Study at DCTS.
As the new Assistant Director, it is a privilege to be a member of the
Dauphin County Technical School administrative team, and to work with
all the stakeholders. I am inspired each time I visit the CTE program
areas to observe the instruction taking place and demonstrations of skill
application by our students. In addition, I am impressed with our Career
and Technical Education (CTE) instructors as they diligently juggle the
numerous professional responsibilities of program instruction, 9th grade
rotations, Occupational Advisory Committee meetings, 8
th
grade tours,
and NOCTI exam preparation, to name a few.
It is also impressive to learn about and see the numerous school-wide, as
well as community, projects our CTE instructors and students are working
on. The projects, both on and off campus, are a source of pride as they
allow our students to showcase their skills.
Plan to attend any or all of the following upcoming events: Open House
(November 7), Parent-Teacher Conferences (November 14), and Career
Fair & Financial Aid Night (November 19). These events allow our
stakeholders to see the amazing academic and technical work of our
students, meet with faculty to learn about student progress, and learn
about career and post-secondary funding opportunities available to our
students.
The mission of the Dauphin County Technical School is to prepare
students to enter post-secondary education and industry with the attitude,
skills, and knowledge necessary to be successful in a constantly
changing and competitive world. As all DCTS stakeholders continue to
work together, I am confident we will accomplish this mission and set
goals for more. I am proud to be a part of the team.

Message from the Assistant Director, Sandy Traynor

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DCTS BLAST – OCTOBER 2013 EDITION Page 2 of 7












DCTS welcomes a new employee to the staff. We look
forward to working with her. Please offer a warm welcome to
our new staff member.

Retail Marketing & Sales Instructor – Rachel Frydlewicz

Ms. Frydlewicz is a graduate of Duquesne University with a
Bachelor’s Degree in Marketing and Sports Marketing.
Rachel received her Master’s Degree in Business
Communications & Information Technology Education from
Temple University. Ms. Frydlewicz previously taught at
Montgomery County Community College.


Guidance Corner

Career Fair & Financial Aid Night
Thursday, November 19
th
from 6:00 pm to 8:00 pm
Please stop by to hear about post-secondary
opportunities from:
o Baltimore School of Massage (York Campus)
o Bricklayers & Allied Craftworkers Local 5 PA
o Central Penn College
o Harrisburg University of Science and Technology
o ITT Technical Institute
o Keystone Technical Institute
o Penn State University
o Pennsylvania College of Technology
o Plumbers & Pipefitters Local 520
o The Art Institutes
o Triangle Tech
o US Army
Also, a representative from Penn State University will be
presenting information on Financial Aid Opportunities
including the Free Application for Federal Student Aid
DCTS Welcomes New Staff
2013-2014 School year




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DCTS BLAST – OCTOBER 2013 EDITION Page 3 of 7















9
th
Grade – Kilmeny Thomas, Service Cluster
Kilmeny’s home school is Harrisburg. Her hobbies and interests
include cooking, writing, reading, and poetry. Kilmeny’s favorite
teacher is her 5
th
Grade Teacher, Mrs. Johnson, and her Best
DCTS memory is baking in culinary arts.


10
th
Grade – Jesse Lands, Law Enforcement
Jesse’s home school is Central Dauphin East. His hobbies and
interests include baseball, drawing, and food. Jesse’s favorite
teacher is Mr. Brown and his Best DCTS memory is his freshman
year.


11
th
Grade – Mark Berkihiser, Law Enforcement
Mark’s home school is Middletown. His hobbies and interests
include gaming, helping in the community, and cooking. Mark’s
favorite teacher is Mr. Brown and his Best DCTS memory is being
accepted.


12
th
Grade – Cheyenne Pozoic, Culinary Arts
Cheyenne’s home school is Central Dauphin East. Her favorite
teacher is Chef Sackett. Cheyenne’s Best DCTS memory is
meeting the love of her life.


Rotary – Samantha Acri, Veterinary Assistant
Samantha’s home school is Central Dauphin. Her hobbies and
interests include archery, hunting, fishing, and being with friends.
Samantha’s favorite teacher is Mrs. Houtz and her Best DCTS
memory is playing with all of the dogs in shop. Samantha is
currently a manager at Rita’s Italian Ice.
Students of the Month
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DCTS BLAST – OCTOBER 2013 EDITION Page 4 of 7






















8 C& T Programs created
pumpkins for students to
vote for the
Best Pumpkin 2013

Carpentry
Child Care Provider/Assistant
Drafting & Design Technology
Electronics Technology
HVAC
Masonry
Medical Occupations
Technology
Precision Metals

$68.86 was collected for
Skills USA Competitions

The 2013 Best Pumpkin goes to .
Heating, Ventilation & Air
Conditioning (HVAC), who will
receive a pizza party donated by
Naples Pizza in Steelton

CONGRATULATIONS!!
Skills USA Pumpkin Contest


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DCTS BLAST – OCTOBER 2013 EDITION Page 5 of 7










Carpentry
Dashae Chambers and Autumn Pate built the DCTS Wall of Honor,
which will display NHS members, Student Ambassadors, Wolverine
Council Officers, JOC Student Representatives, Honor Roll, and
students who enlisted in the US Armed Services.
Dyon Howard and Angelina Velazquez built the frame for the DCTS
Flag, which is displayed in the Cafeteria. Billia Brice assisted with the
hanging of the frame.
Entrepreneurship
Students in entrepreneurship are not only learning about starting their
own business, they are running one. DCTS now has two vending
machines, one for snacks and one for beverages, to service our many
after school activities. There are two entrepreneurship classes and one
class is in charge of the snack machine and the other class in charge of
the beverage machine. The students are in charge of selecting the
products they sell, pricing, advertising & marketing, inventory and more.
Profits will be donated to a fund to help purchase additional uniforms for
students in need.
Law Enforcement
On October 16, Law Enforcement students participated in Operation
“Adopt DCTS” as a community service project. Students spent some
time with their instructors removing litter from the grounds of DCTS.
Retail Marketing & Sales
On October 16, DECA helped facilitate the Best Bagger State
Competition in Strawberry Square. The proper bagging of groceries is an
important part of the operation of a successful grocery business and
DCTS students were happy to help contribute to such a competitive and
successful event.
Library
The 1
st
Annual Fall Book Fair is from November 4 to November 8 in the
Library. The Online Book Fair runs from October 31

to November 19 at
http://bookfairs.scholastic.com/homepage/dauphincountyavtsdistrict.
Student Activities
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DCTS BLAST – OCTOBER 2013 EDITION Page 6 of 7















Student Activities Continued
Social Studies
Alicen Hoy, Technology Coach, has been working with the
Social Studies Department to incorporate iPads into the
classroom. Students have been able to utilize iPads for the
following activities:
o Completed research
o Annotated Thomas Nast political cartoons
o Drawn blueprints for their own inventions
o Calculated gross profit if their inventions were built and
marketed as a real product
Student Ambassadors
Over the course of two weeks in October, the following student
ambassadors went to present at all of the consortium middle
schools speaking to 8th graders about their experiences and the
opportunities at DCTS:
o Mark Berkihiser, Lamik Bradley-Jackson, Sarah
Claywell, Kristina Ekwe, Christa Fish, Ben Fox, Harley
Golden, Kayla Lucas, Mackenzie Mayer, Kelsey
McClurg , Ian Via-Minnich, Denise Shuey, Rachel
Simon, Alyssa Smith, Megan Smithson, Emily Taylor,
Ryan Wagner, Wonder Williams, Clair Wilson, and
Reyna Young

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DCTS BLAST – OCTOBER 2013 EDITION Page 7 of 7






































In-Service Day (No School) – November 5
Open House – November 7 from 5:30 pm to 8:00 pm
Open Mic Night sponsored by Creative Expressions at DCTS – November 8 from 6:00 pm to 8:00 pm
Report Cards – Week of November 11
Parent Conferences – November 14 from 5:00 pm to 8:00 pm
Career Fair & Financial Aid Night – November 19 from 6:00 pm to 8:00 pm
In-Service Day (No School) – November 27
Thanksgiving Holiday (No School) – November 28 through December 2
Keystone Testing Window – December 3 through December 13
Building Construction Cares Pancake Breakfast – December 7 from 7:00 am to 11:00 am
National Honor Society Induction – December 9 at 7:00 pm
Winter Holiday (No School) – December 23 through January 1
Martin Luther King Holiday (No School) – January 20
In-Service Day (No School) – February 14
Famous Americans’ Day Holiday (No School) – February 17
In-Service Day (No School) – March 7
Parent Conferences – March 7 from 12:30 pm to 3:30 pm
In-Service Day (No School) – April 4
Spring Holiday (No School) – April 17 through April 21
Memorial Day Holiday (No School) – May 26
Last Student Day – June 5
Graduation – June 9
Important Dates…

6001 Locust Lane
Harrisburg, PA 17109

PHONE:
(717) 652-3170

We’re on the Web!
See us at:
www.dcts.org
WELLNESS TIP: Lower Leg Injury Prevention
1. Wear the correct shoes for your particular activity.
2. Check shoes for wear often. Replace inserts regularly.
3. Don’t walk barefoot on paved streets or sidewalks.
4. The toe box in “steel-toe” shoes should be deep enough to
accommodate your toes comfortably.
5. Always wear hard-top shoes when operating a lawn mower
or other grass-cutting equipment.
6. Don't continue to wear any shoe if it is worn unevenly or if it
hurts your feet.
7. Watch out for slippery floors at home and at work. Clean up
obviously dangerous spills immediately.
8. If you get up during the night, turn on a light. Many fractured
toes and other foot injuries occur while attempting to find
one’s way in the dark.
9. Use rubber mats at workstations.
10. Pamper your feet regularly with foot soaks and scrubs,
massage, and nail care.

Dauphin County Technical School
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Dauphin County Technical School: Planning For The Future Committee Meeting
November 13, 2013



Members Present:

Newt Davis- Middletown
Steve Smith - Central Dauphin
Jessie Rawls - Susquehanna
Brian Shiflett - Derry
Peggy Grimm - DCTS
Jon Fox - DCTS
Sandy Traynor - DCTS
Maria Zaharick – DCTS

Actions:
 Committee voted Newt Davis as chair
 Day and time of future committee meetings determined: second Wednesday of each
month at 5:00 pm in the JOC Board Room
 Dr. Grimm to keep minutes and post on DCTS website
 December meeting - Dr. Grimm will provide a list of current career and technical
programs and potential for growth
 Discussed and determined additional stakeholders participating on committee: parent,
teachers, superintendent, and OAC member


Goals/topics of committee:

1. Possible new programs and or increasing the capacity of programs.
2. How will we scale the academic side....on-line academy, blended learning……
3. The impact of the common core and Keystones on DCTS
4. Addition of a 4th lunch period for 2014-15.
5. BYOD (Bring Your Own Device).....what is the status currently?


Meeting adjourned at 5:55 pm.



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THE DAUPHIN COUNTY TAX COLLECTION COMMITTEE

MINUTES

September 18, 2013


Attendees:
Lower Paxton Township Bill Hawk
Middle Paxton Township Julie Seeds
Paxtang Borough Ray Patackis
West Hanover Township Don Steinmeier
Derry Township August “Skip” Memmi
Halifax Borough Gary Shade
Halifax Township Gary Shade
Jackson Township Gary Shade
Wayne Township Gary Shade
Harrisburg City Michael Hughes
Conewago Township Jay Brandt
East Hanover Township Deb Casey
Millersburg Borough Ann Jackson
Upper Paxton Township Ronald Hepner
Highspire Borough John McHale
Berrysburg Borough Kaye Thoma
Elizabethville Borough Kaye Thoma
Gratz Borough Kaye Thoma
Jefferson Township Kaye Thoma
Lykens Borough William Hart
Lykens Township Kaye Thoma
Mifflin Township Kaye Thoma
Pillow Borough Kaye Thoma
Washington Township Kaye Thoma

Central Dauphin School District Karen McConnell
Derry Township School District Steve Rineer
Halifax School District Gary Shade
Lower Dauphin School District Michelle Shuler
Middletown Area School District David Franklin
Millersburg Area School District Cathy Artz
Susquehanna Township School District John Fabian
Upper Dauphin Area School District Kaye Thoma

Staff: Guy Beneventano, Solicitor; Brooke Miller, Administrative Support. Tom Kratzenburg and
Joe Lazzaro from Keystone Collection Service.






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 August “Skip” Memmi welcomed everyone to the September 18
th
meeting
 A roll Call was held to establish a quorum
 Public Comment – None
 Vote to Approve Summary Meeting Minutes of July 17, 2013.
They were unanimously approved by “Voice Vote.”
 Financial reports will be available at the next meeting.

 Mr. Memmi stated we would have presentations by PNC, Fulton and First National Banks.
The presenters will have fifteen minutes for their presentation and five minutes for
questions. The presenters handed out papers regarding their presentation.

 After the presentations questions and concerns were discussed.
 Questions concerning the fees.
Should the fees be locked in
Can the fees be changed after one or two years?
Should we have our own back account

Gary Shade stated possibly we should go with Keystone’s bank account and eliminate our bank
account with Huntington.
Mr. Memmi thought we could make more money with Keystone’s bank account. Keystone could
get the money to the schools and municipality sooner.

After much discussion, they following motion were made by Gary Shade, seconded by David
Franklin stating the DCTCC should clear out our own bank account and have a combined bank
account with the Keystone Collection Group. Motion passed with all members present voting yes.

Mr. Memmi stated we don’t need to go to any other financial institutions for proposals. We will
need to check with Keystone and Huntington to make the changes. Mr. Memmi asked how long
would it take to make the conversion.

Tom Kratzenburg stated the conversion would take about a month.

Joe Lazzaro and Tom Kratzenburg gave a 3
rd
quarter review and the collection of delinquent taxes.
Joe stated we are ahead of last years collections. We will see more money moving faster, things are
moving in he right direction.

Joe stated in the next week he will be making phone calls and sending out a soft letter for the
business who haven’t given Keystone their delinquent information.

Mr. Memmi stated he visited the Keystone Collection Group. The operation was amazing and very
professional. He recommended if you have a change to visit Keystone at Irwin, PA, it would be
educational.

On a motion made by Bill Hawk, seconded by John McHale the meeting adjourned. The next
DCTCC meeting will be held November 20, 2013.



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Minutes
Meeting of the Delegate Body
Of Harrisburg Area Community College
Room 115 – Select Medical Health Education Pavilion
Wednesday, October 30, 2013
7:00 p.m.

Attendees:

John J. “Ski” Sygielski, Ed.D., President HACC
Mike Walsh, Chief of Staff, HACC
John Eberly, Vice President of Finance, HACC
Cindy Doherty, Interim Vice President of Harrisburg Campus, HACC
Richard Cardamone, Executive Director of Business Affairs, HACC
Rhonda Brunner, Superintendent, West Perry School District
Mark Leidy, Superintendent, Mechanicsburg School District
Alan Moyer, Superintendent, South Middleton School District
Ellen Castagneto, Superintendent, Steelton-Highspire School District
Bruce Deveney, Superintendent, East Pennsboro Area School District
Dennis Burkhard, Delegate, Mechanicsburg School District
Dennis Helm, Delegate, East Pennsboro Area School District
Erin Burlew, Delegate, Central Dauphin School District
John Jordan, Delegate, Cumberland Valley School District
Barbara Layne, Delegate, Middletown Area School District
Renae Paladino, Delegate, Lower Dauphin School District
Suzanne Dell, Delegate, West Perry School District
Tim Potts, Delegate, Carlisle Area School District
Bruce Kance, Delegate, Millersburg Area School District
Brian Shiflett, Delegate, Derry Township School District
Hara Frank, Delegate, Halifax Area School District
Robert Spizzirri, Delegate, Steelton-Highspire School District
Randall Gale, Delegate, Camp Hill School District
Robert Staver, Delegate, Susquenita School District


1. Call to order
Barbara Layne, Chair, Delegate Body


2. Fiscal Year 2012-13 final figures
John Eberly, Vice President of Finance

 The June 30, 2013 Preliminary Unaudited Financial Statements were presented. They
will be presented to the board for final approval in November. The $2.4 million loss
in sponsoring students’ tuition revenue was highlighted. Much of the loss is thought
to be related to the declining number of high school graduates and students deciding
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to enter the workforce. Payroll expenses were “right sized” through early retirements
and layoffs. In addition, the debt service was reduced due to additional funding
provided by the state. The end result was a $2 million profit for the Harrisburg
Campus. It should be noted that the Harrisburg Campus lost $3 million in the
previous year.

Question from Delegates: What is bad debt and why the large change year to year?
Answer: HACC is responsible, by federal law, for collecting student loan debts from
students. The bad debt is the amount that HACC was unable to collect from students.
To minimize the risk of bad debt increasing HACC has split refund payments into
two separate payments. In addition, the Financial Aid office is providing more
education and awareness to students about their responsibilities for repaying the debt.

Question from Delegates: What is the Cohort Bad Debt Rate?
Answer: 15%

 The August 31, 2013 Unaudited Financial Statement was presented. Revenues are
down; however, expenses have been right sized and we are currently projecting a
$250,000 loss.

Remarks from Delegates: The statements presented for the current year are very
conservative, given that the prior year projected a large loss and turned around to be a
$2 million profit.

 Payment amounts were presented for each school district for the Fiscal Year
2014/2015 based on the PA State Board Equalization Property Market Values.



3. Update on Middle States accreditation progress and other HACC updates
John J. “Ski” Sygielski, Ed.D., President

 A college-wide open house was occurring for the first time this evening, and the
turnout was very good.
 Enrollments across the state at all community colleges are down. HACC is down
approximately 4.5% and is in the middle of the range compared to the other state
community colleges.
 Mark Whitmore, Perry County, is participating on a Harrisburg-specific taskforce to
help identify savings to fill the $2 million reduction in payments from sponsoring
school districts in the coming year.
 HACC was on warning for three separate standards. Two of those standards have
been met and the remaining standard, related to General Education, requires that a
report be submitted in March 2014 as to HACC’s progress. While HACC remains on
warning we continue to be accredited, transfers continue to be honored and financial
aid is still available.
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 The Wildwood Conference Center has undergone an $8 million renovation and will
become the Central Administration Building in January 2014. All administrators
currently in Penn Center and Campus square will be relocated to the new Ted Lick
Administration Building.
 HACC has exited the lease for the Campus Square 1
st
and 4
th
floors beginning in
January 2014. The space has been leased to Commonwealth Connections and will
save HACC approximately $250,000.
 The Hospitality program is currently located at the Blue Ridge Country Club until
December 2014.
 Cooper Student Center is being looked at to be updated. Bob Ortenzio has pledged $1
million over ten years.
 All senior leadership positions have been filled. Most recently Mike Walsh was hired
as the Chief of Staff, a former state employee was hired as the head of HR and the
provost will be announced shortly.
 HACC will celebrate its Fiftieth Anniversary on February 14, 2014.

Questions from Delegates: Will the Middle States report be released and what is the
third finding?
Answer: HACC has published the previous report on its website:
http://www.hacc.edu/AboutUs/InstitutionalEffectiveness/MiddleStates/index.cfm!
The follow-up report will be released and published to the website when it is
submitted to Middle States in March 2014.

Remarks from Delegates: Several members thanked HACC for working with the
schools over the past couple years and they are very thankful to the new
administration for a collaborative working relationship.
4. Legislative update
Mike Walsh, Chief of Staff

 House Bill 360 Update – the bill is currently sitting in the Senate. No ideas on when
it will move forward at this time.
 House Bill 874 – Sent to the House for consideration in October and expected to
move forward during this legislative cycle.

Question from Delegates: How long before the bill 874 comes out?
Answer: Likely in this legislative cycle. School Districts are encourages to speak
with the representatives to help move the bill forward.

Question from Delegates: What is the financial impact to the school districts?
Answer: The legislation solidifies the relationship and process that has been
occurring between HACC and the School District already.

Remarks from Delegates: Some felt that school districts cannot afford to continue to
subsidize college credits. The school districts’ mission is to serve K-12 and they
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aren’t able to do that by funding HACC. The schools are facing many unfunded
mandates by the state, such as special education and pension. The environment is
very different from 20 years ago when the school districts had the funds to pay
HACC.

5. Other
Next Meeting Scheduled for 7pm on March 26, 2014.

6. Adjournment
The meeting was adjourned at 8 pm.
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