2014 Beach Bash Sponsor Packet Web2
Content
What’s Inside: 01 02 02 03 04 05 06 08 What is the Beach Bash? Quick Facts Demographics Snapshots of the Day Quotes from Families Seaside Soiree Sponsorship Opportunities Exhibitor Opportunities
We are proud to share our promotional Beach Bash video. We promise, you won’t be disappointed! If you want to see what the Beach Bash is all about, this is the best way we can show you.
Watch on YouTube: http://bit.ly/beachbash
“Thank you to all involved for giving us such a perfect day. A day where we can truly feel at ease. A day where we can relax and put our guard down because we know no one is judging our children or looking at us with pity in their eyes. It is a day of love, compassion and education.” - Georgetta, Jackson, NJ
What is the Beach Bash?
The Beach Bash is an annual event hosted by Autism Family Services of New Jersey for individuals and their families living with autism spectrum disorders. This free event is held each September in Belmar for families and includes organized activities, DJ, arts and crafts tent, informational vendors, lunch, beach games and more. Families have an opportunity to network and partake in organized activities throughout the day.
Who attends the Beach Bash?
Children and adults with autism and related disorders, along with their families and
6,000 people joined us on the 7th Avenue beach in Belmar, NJ. The Beach Bash remains the largest gathering of individuals with autism and their families in NJ. The
day event also attracts visitors from surrounding states such as New York, Pennsylvania, Maryland and Virginia.
friends, participate in the free event. In 2013, over
The Beach Bash is the largest gathering of the autism community in NJ, with over 6,000 attendees in 2013. The day is free to the public and draws in crowds of individuals with autism, families and supporters from across New Jersey and surrounding states. The majority of attendees live in NJ, while the rest come from surrounding states such as New York, Pennsylvania, etc. (see left photo). The average age of children attending with autism is 11. Beach Bash highlights include musical entertainment, beach activities, arts &crafts, as well as free lunch for all registered attendees. A surf camp will take place during the Beach Bash, providing an opportunity for over 200 children with autism to surf alongside professional surfers from the organization, Surfer's Healing. An additional surf camp will be held the following Monday for individuals with Down Syndrome.
“Life with a special needs child is extremely challenging, physically and emotionally. It was so nice to enjoy a relaxing day with our son in a community with so much support. We went by ourselves, but ended up meeting many friends we knew from other special needs venues. We want to thank all of the sponsors and the many volunteers who worked so hard to ensure we had a wonderful day. We truly did! ” - Kim, Linden, NJ
We start at 9 AM with a Hawaiian prayer circle led by Surfer’s Healing
The first surfer heads into the ocean and rides their first wave!
Registration for the main Beach Bash event begins at 10 a.m. This station will be busy all day as thousands of attendees arrive over the course of the event.
Exhibitors have arrived early and are now ready to receive their first visitors. Located right across from the registration tent, the exhibitor tent will be busy all day as families come and go.
The attendees participate in activities ranging from zumba and a treasure hunt to building picture frames with Home Depot.
Lunch is served at the Food Pavillion. Attendees find various lunch options available for no charge, and sponsored by Stop & Shop, Whole Foods Market and more.
As kids continue to surf, they all receive well-earned trophies after catching a wave at the Beach Bash!
Throughout the day, the DJ plays music for dancing and makes annoucements to thank sponsors, recognize exhibitiors, and keep the day moving along!
Families use this day at the beach to relax and enjoy themselves in a safe and welcoming environment for their loved ones with autism.
“The amount of volunteers and exhibitors that come out and devote their time for the children is so greatly appreciated.” - Maria, Woodland Park, NJ
“Very informative and entertaining for everyone in the family.” - Haydee, Budd Lake, NJ
“Our family is so appreciative of having access to this wonderful event. We had one of the best days ever! We met new friends, watched our son show interest in new activities, and the Surfers Healing surfing experience was beyond our expectations. Every single volunteer we came in contact with was friendly and helpful. You are all angels sent from heaven.” - Dina, Brick, NJ
“My 5 year old son, Brendan, had the best day of his life! What an amazing event! Thank you for giving him this perfect experience. We'll never forget it.” Meghan, Port Reading, NJ
“This event was truly wonderful. It was our first time and it proved to be the most rewarding day. My children were able to make new friendships and try new things. My son's exact words: ‘This is the best day of my life.’ Thank you for what you continue to do for our families. These moments given to us are priceless!” - Jeanette, Woodbridge, NJ
Autism Family Services of NJ hosts an exclusive beach fundraiser each year at The Ocean Place Resort and Spa in Long Branch, NJ. Attendees enjoy live calypso music, lobster dinner and cocktails, and various raffles and silent auction items from premiere venues across NJ and NY. The Seaside Soiree is an opportunity for sponsors and supporters of the Beach Bash to come together for an evening with of the
enterainment
ocean as their backdrop.
“The beach bash was an amazing opportunity to network, relax, gain new insights, and have some fun! We were able to just go to the beach; there were smiles, not stares or judgement. So often when we go out, our children get noticed - and not always in a good way. The beach bash enables us to spend a day with other families who understand and accept our special children just the way they are. I noticed who the sponsors of the event were, and I plan to patronize them - if they are willing to give kids who are often forgotten an amazing day out, I am more than happy to utilize their stores and products and will encourage my family and friends to do the same!” - Erin-Leigh, Edison, NJ
BECOME A PROUD SPONSOR
Now is your chance to be a part of this one-of-a kind surf event for children living with autism. Differentiate yourself from the competition by supporting this memory making, life impacting event with a large and diverse attendee base. Stand tall as our 6,000+ attendees take notice that you are committed to supporting the Autism community. We look forward to seeing you on the beach!
Eric Joice Executive Director
PAST SPONSORS
Bronze Sponsor $5,000 Top billing on all signage and t-shirts Signage on main Beach Bash stage VIP tour of Beach Bash Sponsor name on all outgoing press releases and news articles Complimentary tickets to the Seaside Soiree Recognition of sponsorship in event e-blasts sent to distribution list Opportunity to provide a product sampling or logo gift to attendees Exhibitor space at the Beach Bash
Silver Sponsor Gold Sponsor $7,500 $10,000
Platinum Sponsor $15,000
Presenting Sponsor $20,000
15
20
25
Premiere Exhibitor Table Exhibitor Table Exhibitor Tent (Value $550) (Value $550) (Value $850)
Premiere Exhibitor Tent (Value $850)
Premiere Exhibitor Tent (Value $850)
Bash T-Shirt Logo and listing on AFSNJ website with link to your site Welcome banner featuring Company name
Additional sponsorships are available at the following levels:
Beach Bash Activity Sponsor $3,500 T-Shirt Sponsor $2,000 Trophy Sponsor $1,000
Seaside Soiree Band Sponsor $2,000 Cocktail Sponsor $1,500 Decoration Sponsor $1,000
To learn more about sponsorship opportunities, please contact Resource Development at (609) 392-4900 or via email at [email protected].
Benefits for Exhibitors
In 2013, over 6,000 people from the autism community attended the event. All attendees have a specific interest in autism, making this a prime target for ASD products, services and programs. Majority of attendees are from New Jersey with some individuals traveling as far as Delaware, Pennsylvania, Rhode Island, and Connecticut. Autism Family Services of New Jersey will include a link to all approved vendor websites on our website through December 2014.
Standard Booth Equipment & Information
Set up begins at 6:30 a.m. and all exhibitors must set up by 8:00 a.m. Vendors are responsible for setting up and taking apart their own space. Please note that the event is physically on the beach, in the sand, and loading of materials is the sole responsibility of the exhibitor. Each space will consist of one 6 foot table and two chairs, with an alternative opportunity to purchase a single, premium 10’ x 10’ exhibitor tent space for increased and concentrated exposure. Includes two wristbands for the lunch tent. Electricity is available on a first come, first serve basis for an additional $25 per space. If at any time you need to leave your booth, please be aware that Autism Family Services of New Jersey is not responsible for your belongings. All exhibitor applications are pending approval of the review committee. A decision will be made within two weeks of submission. Once reviewed, all applicants will be notified as of the final decision of participation.
EXHIBITOR FEES
Early Bird Pricing (Must submit application and payment before July 1, 2014)
Non-Profit - 6’ Exhibitor Table (w/ two chairs): $400.00 *Must Provide 501c3 Letter Vendor - 6’ Exhibitor Table (w/ two chairs): $550.00 Premium 10’ x 10’ exhibitor Tent Space: $850.00 Electricity: ($25.00 per table/space)
Standard Pricing
Non-Profit - 6’ Exhibitor Table (w/ two chairs) $450.00 *Must Provide 501c3 Letter Vendor - 6’ Exhibitor Table (w/ two chairs): $600.00 Premium 10’ x 10’ exhibitor Tent Space: $850.00 Electricity: ($25.00 per table/space)
2014 EXHIBITOR APPLICATION
Name of Company/Organization Address: Address 2: City: State: Zip Code: Phone: Fax: Email Address: Please describe your organization, products and/or services (50 words or less). to the Exhibitor Registration Form. * If your business is selling items at Please your table, all items must be approved by Autism Family Services of NJ in advance and a copy of Please choose one: - 6’ Exhibitor table (with two chairs): Vendor - 6’ Exhibitor Table (with two chairs): Premium 10’ x 10’ Exhibitor Tent Space:
$400 (before 7/1) $450 (after 7/1) $550 (before 7/1) $600 (after 7/1) $850
Number of Tables: Will your table require electricity? Yes No ($25 per table or space) Total Amount: Total amount due via check or credit card with submission of application. If you prefer, you can provide your credit information over the phone prior to sending your application. Credit Card #: Name on Card Expiration Date: CVV: Billing Zip Code:
Please clearly print or type. Mail completed forms and payment to: Autism Family Services of New Jersey Attn: Special Events 1 AAA Drive Suite 203 Trenton, NJ 08691 You may also fill out this form online at www.autismbeachbash.org/exhibitors and complete your payment with a debit/credit card or Paypal account.
Phone: (609) 392-4900
Fax (609) 392-5621
Email: [email protected]
An affiliate of
For more information on Autism Family Services of New Jersey or the programs and services we provide, visit www.autismfamilyservicesnj.org
We are proud to share our promotional Beach Bash video. We promise, you won’t be disappointed! If you want to see what the Beach Bash is all about, this is the best way we can show you.
Watch on YouTube: http://bit.ly/beachbash
“Thank you to all involved for giving us such a perfect day. A day where we can truly feel at ease. A day where we can relax and put our guard down because we know no one is judging our children or looking at us with pity in their eyes. It is a day of love, compassion and education.” - Georgetta, Jackson, NJ
What is the Beach Bash?
The Beach Bash is an annual event hosted by Autism Family Services of New Jersey for individuals and their families living with autism spectrum disorders. This free event is held each September in Belmar for families and includes organized activities, DJ, arts and crafts tent, informational vendors, lunch, beach games and more. Families have an opportunity to network and partake in organized activities throughout the day.
Who attends the Beach Bash?
Children and adults with autism and related disorders, along with their families and
6,000 people joined us on the 7th Avenue beach in Belmar, NJ. The Beach Bash remains the largest gathering of individuals with autism and their families in NJ. The
day event also attracts visitors from surrounding states such as New York, Pennsylvania, Maryland and Virginia.
friends, participate in the free event. In 2013, over
The Beach Bash is the largest gathering of the autism community in NJ, with over 6,000 attendees in 2013. The day is free to the public and draws in crowds of individuals with autism, families and supporters from across New Jersey and surrounding states. The majority of attendees live in NJ, while the rest come from surrounding states such as New York, Pennsylvania, etc. (see left photo). The average age of children attending with autism is 11. Beach Bash highlights include musical entertainment, beach activities, arts &crafts, as well as free lunch for all registered attendees. A surf camp will take place during the Beach Bash, providing an opportunity for over 200 children with autism to surf alongside professional surfers from the organization, Surfer's Healing. An additional surf camp will be held the following Monday for individuals with Down Syndrome.
“Life with a special needs child is extremely challenging, physically and emotionally. It was so nice to enjoy a relaxing day with our son in a community with so much support. We went by ourselves, but ended up meeting many friends we knew from other special needs venues. We want to thank all of the sponsors and the many volunteers who worked so hard to ensure we had a wonderful day. We truly did! ” - Kim, Linden, NJ
We start at 9 AM with a Hawaiian prayer circle led by Surfer’s Healing
The first surfer heads into the ocean and rides their first wave!
Registration for the main Beach Bash event begins at 10 a.m. This station will be busy all day as thousands of attendees arrive over the course of the event.
Exhibitors have arrived early and are now ready to receive their first visitors. Located right across from the registration tent, the exhibitor tent will be busy all day as families come and go.
The attendees participate in activities ranging from zumba and a treasure hunt to building picture frames with Home Depot.
Lunch is served at the Food Pavillion. Attendees find various lunch options available for no charge, and sponsored by Stop & Shop, Whole Foods Market and more.
As kids continue to surf, they all receive well-earned trophies after catching a wave at the Beach Bash!
Throughout the day, the DJ plays music for dancing and makes annoucements to thank sponsors, recognize exhibitiors, and keep the day moving along!
Families use this day at the beach to relax and enjoy themselves in a safe and welcoming environment for their loved ones with autism.
“The amount of volunteers and exhibitors that come out and devote their time for the children is so greatly appreciated.” - Maria, Woodland Park, NJ
“Very informative and entertaining for everyone in the family.” - Haydee, Budd Lake, NJ
“Our family is so appreciative of having access to this wonderful event. We had one of the best days ever! We met new friends, watched our son show interest in new activities, and the Surfers Healing surfing experience was beyond our expectations. Every single volunteer we came in contact with was friendly and helpful. You are all angels sent from heaven.” - Dina, Brick, NJ
“My 5 year old son, Brendan, had the best day of his life! What an amazing event! Thank you for giving him this perfect experience. We'll never forget it.” Meghan, Port Reading, NJ
“This event was truly wonderful. It was our first time and it proved to be the most rewarding day. My children were able to make new friendships and try new things. My son's exact words: ‘This is the best day of my life.’ Thank you for what you continue to do for our families. These moments given to us are priceless!” - Jeanette, Woodbridge, NJ
Autism Family Services of NJ hosts an exclusive beach fundraiser each year at The Ocean Place Resort and Spa in Long Branch, NJ. Attendees enjoy live calypso music, lobster dinner and cocktails, and various raffles and silent auction items from premiere venues across NJ and NY. The Seaside Soiree is an opportunity for sponsors and supporters of the Beach Bash to come together for an evening with of the
enterainment
ocean as their backdrop.
“The beach bash was an amazing opportunity to network, relax, gain new insights, and have some fun! We were able to just go to the beach; there were smiles, not stares or judgement. So often when we go out, our children get noticed - and not always in a good way. The beach bash enables us to spend a day with other families who understand and accept our special children just the way they are. I noticed who the sponsors of the event were, and I plan to patronize them - if they are willing to give kids who are often forgotten an amazing day out, I am more than happy to utilize their stores and products and will encourage my family and friends to do the same!” - Erin-Leigh, Edison, NJ
BECOME A PROUD SPONSOR
Now is your chance to be a part of this one-of-a kind surf event for children living with autism. Differentiate yourself from the competition by supporting this memory making, life impacting event with a large and diverse attendee base. Stand tall as our 6,000+ attendees take notice that you are committed to supporting the Autism community. We look forward to seeing you on the beach!
Eric Joice Executive Director
PAST SPONSORS
Bronze Sponsor $5,000 Top billing on all signage and t-shirts Signage on main Beach Bash stage VIP tour of Beach Bash Sponsor name on all outgoing press releases and news articles Complimentary tickets to the Seaside Soiree Recognition of sponsorship in event e-blasts sent to distribution list Opportunity to provide a product sampling or logo gift to attendees Exhibitor space at the Beach Bash
Silver Sponsor Gold Sponsor $7,500 $10,000
Platinum Sponsor $15,000
Presenting Sponsor $20,000
15
20
25
Premiere Exhibitor Table Exhibitor Table Exhibitor Tent (Value $550) (Value $550) (Value $850)
Premiere Exhibitor Tent (Value $850)
Premiere Exhibitor Tent (Value $850)
Bash T-Shirt Logo and listing on AFSNJ website with link to your site Welcome banner featuring Company name
Additional sponsorships are available at the following levels:
Beach Bash Activity Sponsor $3,500 T-Shirt Sponsor $2,000 Trophy Sponsor $1,000
Seaside Soiree Band Sponsor $2,000 Cocktail Sponsor $1,500 Decoration Sponsor $1,000
To learn more about sponsorship opportunities, please contact Resource Development at (609) 392-4900 or via email at [email protected].
Benefits for Exhibitors
In 2013, over 6,000 people from the autism community attended the event. All attendees have a specific interest in autism, making this a prime target for ASD products, services and programs. Majority of attendees are from New Jersey with some individuals traveling as far as Delaware, Pennsylvania, Rhode Island, and Connecticut. Autism Family Services of New Jersey will include a link to all approved vendor websites on our website through December 2014.
Standard Booth Equipment & Information
Set up begins at 6:30 a.m. and all exhibitors must set up by 8:00 a.m. Vendors are responsible for setting up and taking apart their own space. Please note that the event is physically on the beach, in the sand, and loading of materials is the sole responsibility of the exhibitor. Each space will consist of one 6 foot table and two chairs, with an alternative opportunity to purchase a single, premium 10’ x 10’ exhibitor tent space for increased and concentrated exposure. Includes two wristbands for the lunch tent. Electricity is available on a first come, first serve basis for an additional $25 per space. If at any time you need to leave your booth, please be aware that Autism Family Services of New Jersey is not responsible for your belongings. All exhibitor applications are pending approval of the review committee. A decision will be made within two weeks of submission. Once reviewed, all applicants will be notified as of the final decision of participation.
EXHIBITOR FEES
Early Bird Pricing (Must submit application and payment before July 1, 2014)
Non-Profit - 6’ Exhibitor Table (w/ two chairs): $400.00 *Must Provide 501c3 Letter Vendor - 6’ Exhibitor Table (w/ two chairs): $550.00 Premium 10’ x 10’ exhibitor Tent Space: $850.00 Electricity: ($25.00 per table/space)
Standard Pricing
Non-Profit - 6’ Exhibitor Table (w/ two chairs) $450.00 *Must Provide 501c3 Letter Vendor - 6’ Exhibitor Table (w/ two chairs): $600.00 Premium 10’ x 10’ exhibitor Tent Space: $850.00 Electricity: ($25.00 per table/space)
2014 EXHIBITOR APPLICATION
Name of Company/Organization Address: Address 2: City: State: Zip Code: Phone: Fax: Email Address: Please describe your organization, products and/or services (50 words or less). to the Exhibitor Registration Form. * If your business is selling items at Please your table, all items must be approved by Autism Family Services of NJ in advance and a copy of Please choose one: - 6’ Exhibitor table (with two chairs): Vendor - 6’ Exhibitor Table (with two chairs): Premium 10’ x 10’ Exhibitor Tent Space:
$400 (before 7/1) $450 (after 7/1) $550 (before 7/1) $600 (after 7/1) $850
Number of Tables: Will your table require electricity? Yes No ($25 per table or space) Total Amount: Total amount due via check or credit card with submission of application. If you prefer, you can provide your credit information over the phone prior to sending your application. Credit Card #: Name on Card Expiration Date: CVV: Billing Zip Code:
Please clearly print or type. Mail completed forms and payment to: Autism Family Services of New Jersey Attn: Special Events 1 AAA Drive Suite 203 Trenton, NJ 08691 You may also fill out this form online at www.autismbeachbash.org/exhibitors and complete your payment with a debit/credit card or Paypal account.
Phone: (609) 392-4900
Fax (609) 392-5621
Email: [email protected]
An affiliate of
For more information on Autism Family Services of New Jersey or the programs and services we provide, visit www.autismfamilyservicesnj.org
