5. Himachal Pradesh - Himachal Pradesh University

SECOND HALF YEARLY MONITORING REPORT OF HIMACHAL PRADESH UNIVERSITY ON SSA FOR HIMACHAL PRADESH STATE FOR THE PERIOD st 1 October 2007 to 31st March 2008

DISTRICTS COVERED
Sirmour Lahaul Spiti Shimla

MONITORING REPORT OF HIMACHAL PRADESH UNIVERSITY SHIMLA-5
ON SSA OF

HIMACHAL PRADESH
FOR THE PRRIOD Oct., 2007 TO March, 2008

TOTAL DISTRICTS OF H.P. –12 DISTRICT COVERED SIRMOUR

TOTAL DISTRICTS IN HIMACHAL PRADESH = 12

COVERED = 10 (up to March, 2008)

TO BE COVERED = 2

MONITORINTG REPORT OF SSA ACTIVITIES IN SIRMOUR DISTRICT OF HIMACHAL PRADESH

OCT, 2007 – MARCH, 2008

The Department of Elementary Education, Ministry of Human Resource Development, New Delhi has entrusted the task of monitoring the implementation of SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as directed by the University, has been discharged by the Centre for Adult, Continuing Education & Extension, since 2003 (for the last four years.) As per MOU signed by the University, it is supposed to monitor the various activities and programmes under SSA with objectives of (a) Assessing the progress of implementation of approved plans (b) Sample check progress and (c) Verify the process and procedure for implementation. As per the Revised Terms of Reference MI is expected to cover 5% of Elementary Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years. Further , the MI is expected to visit 25% of the number of districts allotted to it in a period of six months. The MI in strict compliance of the aforesaid Revised Terms of Reference selected district Sirmour out of total remaining 3 districts in HP for writing the Monitoring Report (Oct.2007 to March, 2008) for the first six months of 2007-08 and selected 5% sample of primary/upper primary schools, BRCs and CRCs from the district under reference to verify the status of implementation of various programmes under SSA in H.P. 9 districts have already been covered by the MI.

Organization of the Report The monitoring report has been organized and presented under the following two sections. Section-1: Methodology of Writing the Report

Section-11: Main Body of the Report.

Section-1 Methodology Adopted for Writing of Monitoring Report: This section includes the method adopted, tools used and details regarding the population and sample: A. Method of Data Collection: The Survey Method was adopted for collection of data from the sampled Primary/upper primary schools, BRCs and CRCs from district Sirmour. B Tools:

The following tools were developed and used by the MI to collect the relevant data: 1.Interview- cum –Observation Schedule based on the Monitoring Format developed by NCERT. 2. Attendance Sheet for recording Students’ Attendance 3. Field Dairy for recording observations. C Population and Sample: Details of the population of Primary and Upper Primary schools and EGS, total no. of BRCs, CRCs, Educational Blocks of Sirmour district and Sample taken by MI are given in the following table: Details of population and Sample of PS/UPS and EGS:

Total No. of Schools Primary Schools Upper Primary Schools EGS/AIE KGBV NPGEL Total Educational Blocks NGOs 991 350 85 1 10 1427 10 3

Sample 41 26 4 1 1 73 8 --

Section –11 Main Body of the Report This Section carries the main body of the Monitoring Report which includes the observations of MI with regard to the status of implementation of various activities and programmes related to SSA by the implementing agency, namely - SSA, HP. For meaningful and systematic presentation of the Monitoring Report, this section has been divided into 16 sub heads, as per the requirement of the Monitoring Format provided to the MI by Department of Elementary Education, MHRD, New Delhi. A - Opening of New Schools: A – District Sirmour:The DPO Sirmour informed that 44 upper primary ( newly upgraded ) schools and 9 primary schools have been opened in the district during the year 2007-2008. The MI visited 1 newly upgraded upper primary school (2007-08). The School have no building of its own and is being run in a room of Mahila Mandal. Even the land for construction of school has not been identified. B-I Civil Works In Progress (2007-08):The DPO informed that there was a target to construct 101 additional class rooms during the year 2007-08. The construction work of 99 additional class rooms was in progress and the work of 2 additional classroom was completed in 2007-2008. The MI during its visit to the sampled schools found that construction of rooms, kitchen shed, toilets and retaining wall was in progress in 22 schools. B-II Status of Civil Works: No. of class rooms: The MI during its visit to the sampled schools found that most of the schools have at least 3-4 classrooms. Additional Classrooms: It was observed by the MI that additional class room have been constructed in 24 schools from SSA grant in previous years and no additional classrooms have been

constructed in 43 schools from SSA funds. No. of Schools 24 43 67 % 35.82 64.17

Yes No Total

Drinking Water: The MI observed that drinking water was available in 59 schools and there was no drinking water in 8 schools in the campus. Out of 67 sampled schools drinking water has been provided to 8 schools under SSA programme.

No. of Schools Yes No Total Toilet Facility: 59 8 67

% 88.05 11.94

Drinking water provided under SSA programme 8 59 67

% 11.94 88.05

The MI found that toilets were available in 58 schools while 9 schools did not have toilet facility. Out of 67 sampled schools, toilets have been constructed in 19 schools under SSA programme. Another point to be mentioned that there does not exist facility of running water in almost all the schools. No Schools Yes No Total Electricity : During its visit to the sampled schools the MI found that there was electricity in 56 schools while there was no electricity in 11 schools. No. of Schools 56 11 67 % 83.58 16.41 58 9 67 of % 86.56 13.47 Drinking water provided under SSA programme 19 48 67 % 28.35 71.64

Yes No Total

B-III Training of SMC/VEC for Civil Works: It was verified from the members of the VECs by the MI about the Technical aspect of construction and was reported that training of VEC members in general has been imparted alongwith technical aspect of construction work. Though JEs are appointed in all the districts of Himachal Pradesh by the State Govt., yet technical aspect during training of VEC members has been given due importance in Sirmour district which was observed by the MI in the sampled schools also. B-V Construction of Ramps in Schools: The MI during its visit found that ramps have been constructed in 36 schools and these have not been constructed in 31 schools. No. of Schools 36 31 67 % 53.73 46.26

Yes No Total

B-VI Maintenance of Separate Account of Funds by VECs/SMCs: The VECs are not maintaining separate account of funds because technical personnel is appointed to look into these processes of SSA programme itself and all funds are maintained in the school and utilized through VECs in Sirmour District.

B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of Civil Works: In the policy frame itself, the Government of H.P has made special provision for technical staff for construction work. It was observed that 6 JEs1 drafts man have been appointed in the district and 1 post of AE is lying vacant. The Technical supervision of civil works is done by JEs appointed on contract basis by SPD / DPO. It was verified by the MI from the schools that JEs mostly visited the construction site when required. B-IX Convergence between Swajaldhara and Total Sanitation Campaign (TSC) During the field visit the MI observed on the spot that there is no convergence between Swajaldhara and Total Sanitation Campaign in the sampled schools in the district in respect of drinking water facilities.

B-X Agencies Involved in the construction of Drinking Water Facilities in Schools: During the field visit of the MI to the sampled schools it was found that drinking water had been made available to a few schools under SSA programme and it was not known to the teachers that which agency was involved in the construction of drinking water facilities B-XI Convergence With TSC: During the field visit the MI has observed on the spot in the schools that there is no convergence with total sanitation campaign (TSC) in respect of toilet facilities provided in the schools. B-XII MI’s Impression of Quality of Construction: It was observed by the MI during its visit to the sampled schools that construction of rooms, kitchen sheds, toilets and retaining wall was in progress in a few schools and quality of construction is by and large good in 90% schools. BALA Programme: The objective of this programme is to create attractive environment in the schools and increase the habit of self - learning in children. As per information given by DPO to the MI, 61 schools have been selected for the implementation of BALA features since the launching of SSA programme in district and a sum of Rs.25000/- has been given to each school. Bala features have been added in 15 schools while the work of Bala features is in progress in 46 schools. The MI during its visit to some schools observed that alphabets (Hindi & English) and numbers were painted on the walls. National symbols, proverbs, maps, colours names, mathematical formulas, conservation of environment, parts of the body have also been painted. The triangles were made at the doors of the rooms and protectors on the floor. The MI did not find much outdoor BALA features in the sampled schools. C.I Text Books:C-I Number of Children Receiving Free Text books: Text books have been provided to all the schools in the Sirmour District. The MI has verified from the records of the sampled schools and found that all the students received books in the month of April. Free Text books were distributed well in time in April itself to all categories of students except general boys under SSA. State has no separate funds for free text books.

C- II,III Receiving and Distribution of Text Books in the District: As per the information submitted by DPO the text books were received before starting of session and distributed within one month of the commencement of the academic session 2007 - 08. It was verified in the sampled schools too. The following table shows the responses of the sampled schools that books were received before starting of session or not received under SSA: No. of Schools 67 -67 % 100% 0%

Yes No Total

Were books Distributed in April: No. of Schools 67 -67 % 100% 0%

Yes No Total D. School Grants:-

D- I-II Number of Primary and Upper Primary Schools approved for School Grants & Release of Funds:

It was verified in the sampled schools in the district that school grant, teachers grant, maintenance grant and VEC grant have been distributed to them in the month of August / Sept. 2007. D--III Has DPO Circulated Guidelines for Utilization of Schools Grants or Not? No. of Schools 67 -67 % 100% 0%

Yes No Total

D-IV Month of receiving the School Grants:-

August, 2007 September,2007 October, 2007

No. of Schools 8 48 11

% 11.94 71.64 16.41

D-V Utilization details of School Grants:

Yes Maintenance Grant 49 School Grant 50 TLM Grant 59 VEC Grant 61

% 73.13 74.62 88.05 91.04

No. of Schools No 18 17 8 6

% 26.86 25.37 11.94 8.95

As per information and verification from SPO and DPO, the DPO office does not make use of school grants for centralized purchases for schools, rather schools have complete freedom in the utilization of the said grants. E. Teachers and Teacher Training:E- I,II,III,IV,V: Teachers Sanctioned, Nature of recruitment Empowerment of VECs regarding appointments & Presence of Teacher on the Day of MI’s Visit. The DPO informed that 2235 posts of teachers have been sanctioned, 2046 posts have been filled up and 189 posts are lying vacant at primary level and 1861 posts of teachers have been sanctioned, 1546 posts have been filled and 315 posts of teachers are lying vacant at upper primary level in the district. It was found in the sampled schools that 367 posts of teachers have been sanctioned, 331 posts have been filled up, 36 posts are laying vacant and 234 teachers were present in the sampled schools during the visit of MI. Post of teachers sanctioned, filled up and vacant in the schools:

Primary level Upper Primary level

Sanctioned posts 2235 1861

Sanctioned posts 2046 1546

Vacant posts 189 315

Posts of teachers sanctioned, filled up, vacant and no. of teachers present during the visit of the MI to the sampled schools: Sanctioned posts 367 Sanctioned posts 331 Vacant posts 36 No. of Teachers Present 267 Teachers Teachers on leave On Duty 53 11

E-VI Rapport Between Children and Teachers: It was found by the MI during the visit to the various sampled schools in the district that the rapport between teachers and children was good. E-VII Target Number of Teachers to be trained:-

15 days’ training was provided for all the elementary teachers of district Sirmour under two phases. The first phase is of 9 days’ general training which was imparted at cluster level in all the clusters of Distt. Sirmour in May, 2007 to Feb.2008, (on 1 Sunday of each month) .In the second phase 6 days’ subject specific training was imparted to all the teachers of primary and upper primary level. At the primary level 6 days’ training consisted of 3 days’ training on Aadhar programme in which strategies to improve Reading, Writing & Arithmetic competencies were given. 3 days’ training include training in Math, EVS & Hindi (1 day in each subject). This training was imparted by Cascade model.9 days’ general training for primary & upper primary teachers was the same which included 2days for IED., 2 days for Action Research & Evaluation and 5 days for SSA interventions. For upper primary teachers 6 days’ subject specific training was imparted which included training in subjects like Hindi, English, Social Science, Science, Math , Yoga Education etc. To avoid overlapping this year, Art & Sanskrit subjects were not included in teacher training. These trainings were mostly provided at Block and cluster levels. The left out teachers of the above trainings will be provided/ are being provided training in the month of December 2007 to March 2008. In this way, all the elementary teachers were provided15 days’ teacher training in general & subject specific areas during the year 2007-08. The total target for training was 58028 mandays for which the financial provision of Rs.40.61 lacs was made. A target of 39000 mandays was achieved and upto Jan.2008 Rs.22.0 lacs were spent. The remaining training will be completed up to Feb. & March, 2008.

E- X Satisfaction level of Training:Most of the teachers were satisfied with the kind of training being imparted to them but a large number of teachers expressed their dissatisfaction either with the content or methodology or resource persons. They expressed the view that the resource persons of training programmes at BRC/DIET level have good knowledge and teaching skills but the resource persons of trainings organised at CRC level are not capable of imparting the training. Training in AADHAR has proved quite interesting and satisfactory.

E-XI - (ab) Role of BRCs and CRCs:The MI during its visit to the sampled schools found that BRCs and CRCS were actively engaged in the promotion of cause of teacher education. Besides this, they have also conducted series of orientation/training programmes for teachers, various VECs and mobilization of committee members. DIET is extending support to BRCs and CRCs in the field of capacity building, academic supervision and guidance. There is still much more scope for the cooperation. The BRCs and CRCs provide guidance to the EVs of EGS in their respective jurisdiction, but their role in providing academic support to the teachers is very much poor. It was observed by the MI that the BRC visits the school 3-4 times in year and CRC comes to the school 5-6 times in a year. E-XI-c-Types of Programmes Conducted by BRC/CRC in Schools:

1. Pedagogic Improvement 2. Administrative Improvement 3.Model Lessons in Classrooms 4.Helping teachers to teach difficult topics 5. Conducting random tests of children

No. of Schools where prog. was conducted. -67 --

%

No. of Schools where programme was not conducted

%

0 100% 0 0 0

67 -67 67 67

100% 100% 100% 100%

E-XII Quality Coordinator at SPO:As per the information supplied to the MI, SPO has quality Co-ordinators. These coordinators are engaged in developing coordination among different coordinators and monitoring quality related interventions. Monthly review meeting is held to review district wise programmes. In fact, DIETs are nodal agencies in implementation of SSA and SCERT has its involvement in the development of books and training of lecturers. F. Teaching Learning Materials [TLM] All the sampled schools have received TLM grant of Rs.500/- (to each subject teacher) in Aug./ Sept./ Oct. 2007. It was found by the MI that meagre amount of TLM grant has been utilised by the sampled schools on the purchase of readymade TLM like globes, blocks, maps etc. Charts and models related to science and other subjects have been prepared by the teachers by involving the students in a large number of sampled schools.

F.a .Date of Receiving TLM Grant:

Year 2007 August Sept. Oct.

No. of Schools 8 48 11

% 11.94 71.64 16.41

F.b. Whether TLM displayed in classrooms or kept separately:

Year 2007 Displayed Kept separately

No. of Schools % 45 67.16 22 32.83

F.d. Use of TLM by students: Year 2007 Yes No No. of Schools % 51 76.11 16 23.88

It was found by the MI that students of 51 schools are using TLM while students of 16 schools are not using the TLM. F.g-Training of Teachers in Development of TLM: Year 2007 Yes No No. of Schools % 67 100% ---

The MI observed that all the teachers of 67 sampled schools have been given training in the development of TLM during general training. G. EGS and AIE ( NRBC) RBC:-

The DPO informed that there are 85 EGS /AIE centres in the district in which 497 children have been enrolled. An amount of Rs.10.498 was sanctioned for EGS in the year 2007-08 out of which Rs.380664 lacs have been spent upto Jan 2008. The MI visited 3 EGS/AIE centres. The no. of children enrolled in the sampled EGS/AIE Centres was 55 out of which27 were boys and 28 were girls and the no. of children

present on the day of MI’s visit was 42, out of which 15 were boys and 27 were girls. Enrolment Girls 28 Presence on the day of MI’s Visit Boys Girls Total 15 27 42

Boys 27

Total 55

The MI also visited mobile school Katta Pathar. The school is shifted to Nauradhar/ Chuddhar in summer season. Distance of school is about 5 kms from the road. The no. of children enrolled in the school was 20 out of which 13 were boys and 7 were girls (the children of 4th class have been enrolled under AIE Centres). The no. of children present on the day of MI’s visit was 18 out of which 12 were boys and 6 were girls. The DPO informed to the MI that 4 EGS centres have been upgraded to GPS. 1 room has been provided to most of the EGS centres under RSVY scheme. EVs are guided by BRCs and CRCs regularly and instructions have been issued by DPO in this regard. Training has been imparted to the EVS in previous years and 2 to 11 days’ training during this year also. EVs are given an honorarium of Rs.1000/- p.m. which is not being paid monthly. The EVs are found to be regular in their attendance. This fact was verified on the spot checking and DPO is also keeping careful record of their attendance and regularity. During the field visit of EGS/AIE Centres, it was found that tat, black boards, free books and uniform, charts, learning material, trunk, table and chairs, tents and durries have been provided to them. TLM and grant for MDM is being given to these centres, (MDM grant is provided to EGS Centres only). Report from the DPO and the spot assessment of sampled centres showed a satisfactory and commendable achievement level of children studying in these centres. The rapport of the EVs with the children of the centres was found to be very good. 3 children have been mainstreamed from the sampled EGS during the last academic year i.e. 2006-07 and mainstreaming has been done in Govt. schools.

H. Children with Special Needs:As per information received from DPO, 1201 CWSN children have been identified in the district 1037 CWSN children have been enrolled in the schools in the year 2007-08. Out of 138 out of school CWSN children, 98 are being provided Home Based Education through IED Resource teachers and 40 CWSN are being covered by 2 NGOs There is IED coordinator in the district and the no. of IED RPS identified in district is 70. The Resource teachers have been trained under DPEP SSA from BPBOU. Aids and appliances have been provided to 20 CWSN and enlarged Photostat text books to 43 CWSV. The following table shows total number of CWSN children identified, total number of CWSN children enrolled in schools and no. of children covered under Home Based Education Programme: No. of CWSN Children Identified No. of CWSN Children Enrolled in Schools 1037 Total no. of CWSN covered under Home Based Education Programme 138

1201

The MI during its visit to sampled schools found that 55 CWSN children have been enrolled in the schools out of which 43 were present on the day of MIs visit. Aids and appliances like hearing aid, spectacles, wheel chair have been provided to 4 CWSN children. The No. of CWSN Children Enrolled in the sampled Schools 55 The No. of CWSN Total no. of CWSN Children Present on provided Aids and the day of MIs visit Appliances. 43 4

Ramps have been provided in 349 schools for CWSN and 238 parents of CWSN children have been given counselling during the year 2007-08. NGOs Two NGOs namely: Astha Welfare Society, Nahan and Sidhi Society Dadhau, are working for 40 CWSN children (20 CWSN each).DIET regularly monitors the functioning of these NGOs. The major activities organised in the district Sirmour included: • for CWSN children

Home based education through NGOs namely Astha and Sidhi for 40 CWSN. Home based education through Resource teachers for 98 CWSN.

•

•

Organisation of 8 medical assessment camps to assess disability and needs of CWSN in convergence with Health and family Welfare Dept. District level quarterly meeting of IE trained resource teachers. Monthly meeting at block level of IE trained resource teachers. Regulation of IEPs & ITPs. Enlarged Photostat books provided to 43 visually imparted CWSN. Sport meet for CWSN in 10 educational blocks in Oct.2007 and at district level in Nov.2007. 10 special camps for parents. 3 days, special training in inclusive education to 316 teacher (one teacher of upper primary and 1 teacher of primary where CWSN are studying). Provided equipments/appliances to CWSN. Honorarium to resource teachers.

• • • • •

• •

• •

National Programme for Education of Girls at Elementary level (NPEGEL): The DPO informed to the MI that NPEGEL has been started in CD block Shillai (6clusters in education block shillai and 4 clusters education block Bakras w.e.f. 1st April, 2006. Rs.9 lacs has been received from SPO and expenditure of Rs.6.62 lacs has been done. The MI visited 1 cluster Shillai II i.e. Govt. Centre Primary School Shillai II ( one of the 4 model cluster schools) of education block Shillai and found that grant for building work, recurring grant and grant for life skill programmes have been provided to the school in previous year under this programme. Vocational training has been imparted to girls in the knitting of durries and tat patties by resource persons invited from Ambala and also in preparation of brooms from local material and show process from waste material. The school is also planning to provide vocational training in the preparation of pickles, jam, repair of the electrical household goods and stitching. Kits (having 16 items), books, sports articles like skipping rope, volleyball, net, jhoolas etc. have been provided to girls. The following activities have been undertaken during the year 2007-08: 1. MTA have been formed and oriented in all schools 2. Mahila Shakti Group has been formed in each school for MDM, girl education and other activities

3. Recurring grant to 10 model cluster schools @ Rs.2000/- has been provided 4. TLE grant to 2 new Model cluster schools Millah & Ronjat @ Rs.30000/has been provided and various purchases are being affected through VEC. 5. Two days’ teacher training to teachers for motivating them for girls’ education has been provided 6. Remedial Teaching for girls has been started. Teacher is being paid Rs.1000/-p.m. for three months only. 7. Schools have been selected for AWARDS on the basis of enrolment, retention, achievement level, AADHAR, VER, SDP etc. Each schools will be given incentive worth Rs.5000/- in kind 8. Community members have been mobilised through workshops and orientation programmes. One such sammelan was held at Hallahan & Shillai on 14th Sept. 2007 in which 103 persons participated 9. Doordarshan team under the programme NAVJUOTI visited NPEGEL block on 1st and 2nd Nov. 2007. 10. Exhibition of NPEGEL was arranged at block level & distt. Level Bal Melas 11. Two MCS rooms under construction at Shillai –II and Hallan have been completed and two MCS rooms at Ronhat & Millah are in progress. Teachers are taking lot of interest for the promotion of girls’ education in the block. 12. Vocational training (Knitting of Tat Patties and making of brooms with the help of local tree) has been provided to girls at MCS Shillai & Hallahan. The programme was of great success. The programme is being started at Millah and Ronhat also. The training was imparted by resource persons from Ambala w.e.f. 2nd July to 31 August, 2007 at Shillai & Hallahan to 13 teachers & students.

Kasturba Gandhi Balika Vidyalaya (KGBV) :The DPO informed to the MI that 1 KGBV has been sanctioned in education block, Shillai (at Shillai) during the year 2007-08 for 50 girls. Provision of 34.08 lacs has been made in the budget. Due to non-availability of free of cost building and the model code of conduct due to assembly elections, the hostel could not be made functional. On the spot checking the MI found that land for the construction of KGBV had been finalized and the map of building had been prepared by the civil wing. K- DISE :The time schedule drawn up for DISE / EMIS in the State for this year is 30 Nov. 2007 and every district has been restricted to submit the information by the prescribed date. The MI has inquired in the sampled schools about the DISE report and was reported that the report has been submitted by the schools to DPO before 30 Nov. 2007. As per information received from SPO , there is an MIS in-charge at the State level along with one Assistant Programmer and 2 Data Entry Operators.

The MI found that DCF (data capture formats) have been supplied to the schools in the 1st week of September . 1 day’s DISE training was organised in all the 10 blocks of the district to 1 CRC/ 1 teacher of every school for filling up DCF. The following tables show whether DCF were supplied to the schools well in time and training was imparted for filling up these formats:

Year 2007 Yes No

DCF were supplied to the Schools in % time 67 100% -0

Year 2007 Yes No

Training imparted for filling up these % formats 67 100% -0

L- Research and Evaluation;As per the information provided by the DPO to the MI, an amount of Rs.12.74 lacs was sanctioned during the year 2007-08 under Research & Evaluation out of which Rs7.96/- lacs have been spent upto 31.12.2007. The following activities were conducted in the field of Research and evaluation during the session 2007-08: o Training of District Resource Group (DRG) in April, 2007, Block Resource Group (BRG) and Cluster Recourse Group (CRG) in May & June, 2007. o Two day workshop for sharing of research studies at DIET Nahan for DIET faculty and BRCCs. in Oct. 2007. o Celebration of TLM exhibition and Bal Mela at cluster level in june 2007, Block level celebration in June 2006 and District level celebration w.e.f. 29th Oct. 2007 to 30th Oct. 2007. o Monitoring of Primary and Upper Primary schools by DIET faculty, BRCCs & CRCC s of Distt. Sirmour. o Updation of block development plans , cluster development plans & village education plans & VER in Oct.,2007. o Baseline Assessment survey of AADHAR 2007 in July & August 2007 & mid term assessment of AADHAR 2007 in Oct. 2007 in winter schools & in Dec. in summer schools. o Printing of CCE Cards, attendance Register and Annual Result Sheets for primary schools Summer & Winter. o Evaluation of workshop and teachers training programme. o Preparation & Printing of various types of reporting/monitoring formats and compilation of same.

o Contribution of writing material by DIET faculty, BRCCs CRCCs & teachers by submitting articles in Shiksha Vimarsh, Education journal QUEST & children magazine Akkad Bakkad. o Terminal Assessment Survey of AADHAR 2006 in all winter schools and compilation of report in Dec.2007. o One day workshop for conducting cohort analysis at block level & compilation at Distt. Level. o Selection of community members for samman (A token honour) who have rendered their services for the cause of education and for successful implementation of SSA activities in Distt. o Selected one education block Sarahan for CCE ( class 1 to 5, the result were encouraging). o Following 23 Research Studies were completed by DIET lecturers and BRCCs Primary & Upper Primary: Study of VER in 30 schools of education block Nahan & Surla. A study on trends in enrolment for last 3 years in elementary schools. Trends in enrolment for last three years in Nohradhar & Dadahu block. A comparative study of PAT and Govt. teachers regular. Study of VER in 30 schools of education block Surla in 2007-08 & 200809. A study on trends in enrolment for last 3 year in elementary schools of Sataun & Shillai blocks. Teaching time in a year in two blocks Trans/Cis Giri. A study of work done by CRCCs. A comparative study of PAT and Govt. teachers regular. A study of work done by CRCCs in education block Sarahan. A study of EGS in two education blocks. A study on trends enrolment for last 3 years in elementary education. A study on trends enrolment for last 3 years in elementary schools of Sarahan & Rajgarh education block. Teaching time in a year in two education blocks trans/Cis Giri. Access to GPS HBP for disabled children in Distt. Sirmour of HP-An evaluation. Evaluation study of use of library facilities in Govt. Pry. Schools of education block Poanta & Surla. To study computer literacy programme under SSA in Distt. Sirmour. A study of VER in two education blocks. Enrolment trend in Govt. Vs private schools for the last two years in Nahan & Surla block. A study on teachers for improvement in quality of Mathdmatics at elementary level. Study of VER. Evaluation study of use of library facilities in Elementary schools of education block Nahan & Dadahu.

There is 1 post of Research and Evaluation Coordinator at State level and Research Project are sanctioned after discussion with state level committee. There is 1 post of Research and Evaluation coordinator at State Level and Research Project are sanctioned after discussion with State level committee. M- Functioning of VECs:As reported by DPO total number of VECs constituted in the district was 1304. M.a. The following table shows responses of school management whether a copy of guidelines on delegation of powers to VEC has been issued by DPO to the schools. Copy of such guidelines has been provided to each VEC according to DPO 91.04% sampled schools responded in affirmative while 8.95% in negative regarding issuance of guidelines. Year 2007 Yes No No. of Schools % 61 91.04 6 8.95

M.b These Guidelines were available with VEC or not. Year 2007 Yes No No. of Schools % 12 17.91 55 82.08

M.c. It is mandatory to have 2 women members in VEC. The following table shows total no. of VEC members and no. of women in VECs in the sampled schools. Total no. of VEC members 533 Total no of Women % of Women Members 244 45.77

M.d. According to SSA guidelines the meeting of VEC should be held once in a month and in most of the sampled schools meetings have been convened monthly. The table shows the no. of members who attend the meetings regularly in the sampled schools: Total no. members 533 of VEC Total no of members who attend meetings % regularly 446 83.67

M.V (a-b) Training to VEC members has been given by CRC, BRC and the DIET. The

following table shows in how many schools training has been imparted: No. of schools imparting training No. of schools not imparting training 61 6 91.04 8.95

M.V. (d) The MI found that VECs are playing significant role in the enrolment, regular attendance of students and teachers and maintenance of school compound by organising civil works. Most of the VEC members reported that training programmes were nicely designed and conducted well. However, some VEC members of the sampled schools were not happy and satisfied with the training. The following table shows the perception level of training of VEC members according to school management: No. of schools Poor Average Good 3 5 59 % 4.47 7.46 88.05

M-VII Are VECs maintaining proper records of funds received by them:

No. of schools Yes No Total 67 67

% 0 100%

The MI during its visit found that VECs are not maintaining proper records of funds. Record is maintained by the schools but funds can not be utilized without the consent of VECs. N. Staffing at State and District Level:N. I. The total no. of staff sanctioned category - wise in the State Project Office and DIET Office is given at Annexure- A. N-II Number of meeting of General Body and Executive Committee during 2006-07. Body General Body Executive Committee No/Date of Meeting 2006 -07 Nil 22.9.2006.

O- MID- DAY MEAL (MDM) SCHEME:O-1 Serving of Hot Cooked Food:-

The MI visited 41 primary schools in Sirmour district and found that all the sampled primary schools serve hot cooked meal to children every day.

Students Yes 200 % 100 No -% --

Teachers Yes 41 % 100 No -% --

Parents Yes 24 % 100 No -% --

O-II Variety of Food Served:100% sampled primary schools serve a variety of food to children in MDM. The MI found menu in all the schools which shows that schools are providing variety of food. The teachers, students and parents told that variety of food is served by the schools.

Students Yes 200 % 100 No -% --

Teachers Yes 41 % 100 No -% --

Parents Yes 24 % 100 No -% --

O-III Food Items Served:The food items served in the sampled schools, as reported by the school teachers, VECs Members and students are: Rice, Dal, Potatoes, Pumpkin. Sweet dishes like Meethe Chawal, kheer and Halwa are also provided to the students once in a week. MI

team also checked the MDM itself in many schools.

Items

Students Yes % No% ---87.50 --

Menu Register Yes % 100% 100% 100% 12.50 100% No % ---87.50 --

Teachers Yes % 100 % 100 % 100 % 12.50 100 % No % ---87.50 --

Rice Dal Patatoes Pumpkin Sweet Dish

100% 100% 100% 12.50 100%

O-IV Inclusion of Green Vegetables: The MI found during visit that the green vegetables are mixed with the rice ( in Pulao). It was told in the Schools that they were unable to meet the expenses of vegetables with in the limited budget. However, the schools serve seasonal vegetables in MDM.

Students Yes 200 % 100 No -% --

Menu Register Yes 41 % 100 No -% --

Teachers Yes 41 % 100 No -% --

O-V. Inclusion of Fruits and Eggs: It was reported to the MI by the School management that they were unable to provide fruits and eggs to children with in the limited budget.

Yes Fruits Eggs -

%

No 41

% 100 100

-

41

O-VI Happiness of Children’s towards the Quality and Quantity of MDM:From the responses of children, parents and teachers and observation of the behaviour of children while taking mid -day meal, it was found by the MI that children were happy with the quality and quantity of mid-day meal.

Yes Quality of meal 200

% 100% 100%

No ---

% ---

Quantity of meal 200

O-VII Micro Nutrients Given to Children in Schools:The following table shows the responses of school management to the question whether students are given such medicines or not:

Yes Iron Folic Acid Vitamin A 41 41 1

% 100% 100% 2.43

No --

% -

40

97.56

Iron was given in 100% sampled schools, Folic Acid was given in 100% schools and Vitamin A was given in 2.43 % schools while not given in 97.56% schools. Health workers from the nearest Health Centres distribute these nutrients. These workers visit schools once in a year. O.-VIII Percentage of Children Taking MDM in Schools: All the children (100%) of the sampled Primary Schools take their MDM in schools and none of them brings his/her own Tiffin. O-IX Who Cooks and Serves MDM:Cooking and serving of MDM in the sampled schools are done by the cooks and helpers. Cooks/ helpers are appointed by the school management with the help of VECs.

O.X. Social Status of Cooks /Helpers engaged for MDM: The MI found that there are 41 cooks (8 men, 33 women) out of which 17 are from general category, 14 from SC category and 2 from ST category and 8 from OBC category and 41 helpers (7 men 34 women), out of which 15 are from general category 19 from SC category, 1 from ST category and 6 from OBC category.

M Cooks Helpers O-XI 8 7

F 33 34

Total 41 41

General 17 15

SC 14 19

ST 2 1

OBC 8 6

Monthly Remuneration of Cooks and Regularity of its payment:-

Cooks/Helpers working in sampled primary schools are being paid Rs.400/- per month. Their remuneration is fixed on the basis of strength of students. O-XII (a) Regularity of Remuneration

No. of schools Yes No 12 29

% 29.26 70.73

In 12 sampled primary schools cooks/ helpers told that payment of remuneration was regular while 29 schools said that payment was not regular. Sometimes they receive it after a gap of 2-3 months. O-XII-(b) Availability of Pucca Kitchen Sheds: During the field visit the MI found that pucca kitchen sheds did not exist in

almost all the sampled primary schools and the food was cooked in other rooms.

No. of schools Pucca Kitchen Shed available Pucca Kitchen Shed not available MDM cooked in other rooms MDM cooked in the open 41 38 3

% -100 92.68 7.31

MDM cooked in the open in all the sampled primary schools pucca kitchen sheds did not exist and MDM was being prepared in other rooms/ in the open. O-XIII (a-b) Storage of Food grains: The MI found that all the sampled primary schools in the district had safe place for storage of food grains and food grains are stored in rooms.

No. of schools Safe Place Unsafe Place Place of storage (rooms) 41 41

% 100% 100%

O-XIV (a-b) Availability of Potable Water for Cooking & Drinking:It was found by the MI that all the sampled primary schools had potable water for cooking and drinking purpose.

No. of schools Cooking purpose Drinking purpose 41 41

% 100% 100%

O-XV (a) Adequacy of Utensils for Cooking of MDM:Almost all the sampled primary schools of the district have adequate number of utensils for cooking. However, the children have to carry their plates every day from their homes which might be causing lots of inconvenience to them. Teachers and cooks/helpers were asked whether utensils for cooking were adequate or not.

Teachers Yes No 41 -

% 100 -

Cooks/Helpers 27 14

% 65.85 34.14

100% teachers (41 sampled schools) told to the MI that the schools had adequate utensils for cooking. 65.85% cooks helpers (27 sampled schools) said that utensils were adequate while 34.14% cooks/helpers replied in the negative. O.XI-(b) Source of Procurement of Utensils: All the sampled primary schools have procured utensils from SSA funds and contribution of community is nil.

No. of Schools Yes From SSA Funds Community Contribution 41 % 100% No 41 % 100%

O- XVI

Type of Fuel Used for Cooking of MDM:-

95.12 schools (39 sampled schools) in the district use LPG for cooking MDM and in case of non – availability of LPG firewood is also used. Only 4.87% (2 schools ) were found using fire wood for cooking MDM and no school was found using kerosene

stove.

Yes LPG Gas Fire Wood Kerosene Stove 39 2 --

% 95.12 4.87 --

No 2 39 41

% 4.87 95.12 100

O-XVII. General Impressions of the environment:

V. Good a. Safety b. Hygiene c. Cleanliness 41 4 5

% 100 9.75 12.19 29.26

Good 37 33 29

% 90.24 80.48 70.73

Fair -

% -

Poor 3 -

% 7.31 -

d. Discipline among 12 students

O- XVIII ( i) Encouragement of Children regarding Personal Hygiene & Manners: MI team observed during monitoring that all the sampled primary schools encourage children to wash their hands before and after the consumption of MDM. This activity is monitored by school teachers. As per the inputs received from the headmasters of the sampled schools and observation of children’s behaviour while the food was being served to them, it was found that children take and eat food in an orderly manner and make que at the time of receiving food. Children are also encouraged to conserve water while washing their

plates.

Yes Wash hands before consumption of MDM & after the 41 41 41

% 100 100 100

No -

% -

Take and eat meal in an orderly manner Conserve water while washing plates

O.XVIII (ii) Discrimination Among Children on the Basis of Caste, Gender, Disability: No discrimination on the basis of gender, caste or class was observed in any of the sampled primary schools at the time of serving MDM to children. All the children were treated equally, not only in the serving of MDM but also in every other aspect as well.

Yes Caste Gender Disability -

% -

No 41 41 41

% 100 100 100

O-XIX (a) Inspection and supervision of MDM programme by parents / VECs and District and Block Level Officers:As per the report received form the school teachers of sampled primary schools, parents and members of VECs often visit the schools to inspect the MDM and found it quite satisfactory. V. Good By Parents By Teachers 12 41 % 29.26 100 Good % Fair % Poor 29 % 70.73 -

O-XIX (b) Contribution in cash/kind of Parents and Teachers: The MI found that the contribution of parents in cash/ kind was not encouraging in all the sampled schools. In 100% (41 sampled schools) the parents were not

contributing in cash/kind. Teachers were contributing a little in 66.56% sampled schools in cash/kind while in 34.14% schools teachers were not contributing.

V. Good By Parents By Teachers 5

% 12.91

Good

%

Fair

%

Poor 41

% 100 34.14

22

53.65

-

-

14

P. Additional Items Checked by the MI during Schools Visit: P - I No. of Working Days in Schools during the Last Academic Year: The MI found that the no. of working days in the sampled schools during the last academic year ranges between 237-239 days. P-II School Environment: The following table shows the school environment in respect of buildings, play grounds, class rooms and lighting in the sampled 67 primary and upper primary schools:

School Environment a. Clean Environment b. Good Buildings c. Play Grounds d. Class rooms with proper roof e. Class rooms with proper window f. Class rooms with proper Electricity

Yes 57 59 47 62 60 56

% 85.07 88.05 70.14 92.53 89.55 83.58

No 10 8 20 5 7 11

% 14.92 11.94 29.85 7.46 10.44 16.41

P-III Sitting Arrangement, Blackboards and TLM:The MI observed in Sirmour that sitting arrangement is not so good and most of the school children sit on the Tat Patties. Desks have been provided in 8 schools only while in other schools children sit on the Tat Patties. Black boards have been provided

in the classrooms of all the schools but TLM has not been displayed in many schools.

Yes Proper sitting arrangement Black Board TLM P-IV Health Camps Organised: 64 66 45

% 95.52 98.50 67.16

No 3 1 22

% 4.47 1.49 32.83

The MI found that health camps were organised in the schools by Health department once in a year. No health camp was organised in many schools. Children also reported this to the MI team.

Yes Organised 1 health camp P-V Adequacy of Play Materials: 33

% 49.25

No 34

% 50.74

During the field visit of the MI 45 sampled schools reported that they had adequate play material for children. Almost every school visited by MI had play material for outdoor games. 22 sampled schools did not have adequate play material.

Yes Adequate Play Material In adequate Play material 45 22

% 67.16 32.83

No -

% -

P.VII Low Attendance: The attendance rate of children in the sampled schools of the district was quite good. However, the main reason for not attending the schools by some children some times was work at home.

Yes Low attendance Enrolment and Attendance of Students: -

% -

No 67

% 100

The attendance of students, an important indicator of students’ overall performance, has also been considered which is an important factor in assessing the achievement of SSA mission in the State. The MI has taken up the task of finding out attendance of the students in all the sampled schools. The following table shows total enrolment and presence of the students on the day of MI visit in the sampled schools of district Sirmour. Enrolment and presence of Students in Primary and Upper Primary Schools:

Enrolment of students Boys Primary Schools Upper Primary Schools 1563 2217 Girls 1482 1886 Total 3045 4103

Attendance of students on the day of MI visit Boys 1484 2056 Girls 1370 1853 Total 2854 3909

Enrolment and Presence of Students in Sampled EGS/AIE Centres: Enrolment Girls 28 Presence on the day of MI’s Visit Boys Girls Total 15 27 42

Boys 27

Total 55

P- IX Nature of Evaluation: All the sampled schools primary and upper primary practised continuous evaluation of students by conducting three term tests -quarterly, half yearly and yearly. P-X Rapport of Children with Teachers: As per the inputs received from parents, VEC members, teachers and children during the field visit to the sampled schools, the rapport between the teachers and students was found to be vary good. P.XI Overage and Underage Children: The MI observed that there were 488 overage children and no children were underage in the sampled schools of the district.

1. Overage children (above 14 years) 2. Underage children ( below 6 years) P-XII Number of Dropout Children:-

488 --

It was found by the MI that there were 61 (31 boys & 30 girls) drop out children in the sampled schools of district Sirmour. P-XIII Retained Students of the Previous Year: The following table shows total no. of failure students of the previous year i.e 2006-07 of the sampled schools visited by MI.

Total no. of Students Total no. of failure % students Primary Schools Upper Primary Schools 3260 4229 370 1353 1.13 31.99

Suggestions for Quality Improvement
Achievement in the field of elementary education, in the State of Himachal Pradesh, as a result of intervention of SSA is very much appreciable. Retention and enrolment rate are appreciably high. Dropout rate and the number of out of school children are very-very low as compared to other States of the country. Children seem to enjoy MDM provided to them on daily basis and poor and working parents are greatly relieved from their burden. A large number of school buildings have come up and existing school buildings have improved a lot. We can, therefore, conclude that quantitative expansion and improvement have been achieved to an appreciable extent in Himachal Pradesh due to the intervention of SSA. A time has come when Himachal Pradesh has to give due attention and priority to qualitative improvement. Improved infrastructural facilities, higher rate of enrolment, retention, low rate of drop out and out of school children are not the ends but the means to realize the goal of qualitative elementary education. The State government and the SSA authorities should not be complacent with the achievement of only quantitative expansion of elementary education, rather they should take care of the following issues for providing quality education to children in the Primary and Upper Primary schools: 1. Teachers and their training:- Since the quality of education is determined to a great extent by the quality of teachers and their training, more stress should be laid on improvement of the same. The contents of training should be selected with due care, giving emphasis on relevant topics like child development and child psychology, as knowledge of these topics is all the more important for teachers working at elementary stage of education. Topics like methods and techniques of teaching, innovations in teaching and learning, development and use of teaching learning materials, resourcefulness in development and organization of play way methods and activities should also find place in the contents of training. All the teachers should be required to undergo this kind of training. Due emphasis should be laid on encouragement of teachers to develop their own teaching materials from locally available materials and utilization of low cost and no cost materials available in the locality and nearby in organizing teaching activities. At present 15 days’ training (9 days’ General and 6 days Subject specific) is being imparted to teachers every year in the district. It is suggested that no. of days of general training should be reduced. 5-6 days’ general training should be given to new entrants and the teachers already in service should be required to undergo 1-2 days’ general training/refresher course every year. The duration of subject specific training should be increased and it should be at least of 10 days. 2. Resource persons or teacher educators:- The MI found that the resource persons of the training programmes organized at cluster level were not well qualified and therefore, were not capable of imparting the training. Since the success of teacher training greatly depends upon the quality and expertise of resource persons or teacher educators, selection of them to impart training for teachers should be done with great care. Only those persons whom teachers trust upon should be appointed

as resource persons in the training of teachers. Frequent transfers of teachers trainers at various levels has adversely affected the quality of training of teachers. 3. Evaluation System: Since evaluation system is an important determining factor of quality education, serious thought needs to be given for the improvement of evaluation system. The evaluation system in schools practised at present in Himachal Pradesh can be said to be continuous to some extent as all schools conduct weekly, monthly and term tests but we should understand that the purpose of continuous evaluation is to provide the feed back on the performance of children to the parents, teachers and children themselves for initiating the corrective measures well in time. Besides this, the evaluation being used is not comprehensive enough as it covers only scholastic achievements and that too only in certain topics of the syllabus. Hence, it is suggested that continuous and comprehensive evaluation system, in the real sense of the term, should be introduced so that the development of both scholastic and non scholastic aspects of child’s personality could be given due emphasis in the teaching learning process in schools. 4. Appropriate measures need to be taken to fill up the vacant teaching posts in different schools. There are single teacher in 104 (80 primary and 24 upper primary) schools in district. 5. Almost in all the schools many teachers are engaged in Seminars and other duties. Due to this reason, the classes suffer heavily. It is suggested that the staff of other departments may be engaged in these duties. 6. Bala features have helped a lot in creating attractive environment and also in increasing self learning habit in the children in some schools. It is suggested that this programme may be started in all the primary schools and sufficient funds may be made available for the development of these facilities. 7. TLM has not been widely displayed in most of the sampled schools of the district. There is great need of wider use of TLM developed by the students, teachers and also adequate display of TLM in the class rooms. MI has not found any substantial preparation of TLM and its use in most of the sampled schools of the district. 8. There is an urgent need of making structural changes in educational administration to achieve the objectives of SSA programme. The programme is being implemented in the State of Himachal Pradesh through DPO who is also Principal of the DIET in each district but without any administrative powers. All the administrative powers are vested in Deputy Directors, Primary Education. A separate Directorate of elementary education has, in principle, been accepted by the State Govt. but requires to be implemented practically so as to achieve the quality education. In the absence of line of control, DPO is unable to implement SSA programme and quality education has become a myth in the State of Himachal Pradesh. 9. There is lack of convergence between educational institutions and public representatives. The VECs have been constituted in all the schools of State yet there is a need to develop rapport between the two to ascertain maximum cooperation.

10. It was observed that meager amount of Rs.70/- (Rupees Seventy only) per day per head inclusive of TA/DA, teaching learning material was quite insufficient due to difficult terrain of the State and higher travelling rates existing in the State. At times, it becomes quite difficult to manage a cup of tea and working lunch to the teachers participating in the training. It is suggested that limit of Rs.70/- should be enhanced to at least Rs.100/11. It was observed by the MI that BRCs and CRCs are playing a significant role in implementing various interventions of SSA including administrative improvement but their academic role i.e in improving teaching skills, giving model lessons in classrooms, helping teachers to teach difficult topics and conducting random tests for children, is almost insignificant which is essential to improve the quality of education. 12. Honorarium of Rs.1000/- p.m. being given to the teachers of EGS/AIE Centres is very much less keeping in view their work- load. It should be increased to at least Rs.3000/- p.m. 13. Mid day meal serves as a great incentive for children and has helped a lot in the enrolment of the children. As per financial norms of SSA, budget of Rs.2.50 per child per day has been allocated for MDM which included expenditure on food grains, fuel and teachers are required to maintain the detail of consumption of food grains, vegetables, oil, salt, etc. 1 teacher in each primary school always remains busy in maintaining such type of record. It is suggested that condition of maintaining the detailed record of daily consumption of food grains etc. should be waived off and the consumption of food grains etc. should be taken into account by simply counting the number of children who take MDM. Thus, the capabilities of teachers can best be utilized in educating the children. 14. It was found that all the children were studying all subjects from MBD help books, even teachers were teaching the subjects from the same source. The tendency of studying from text books was not prevalent in the district. Teaching from such help books will cause incapability to understand the fundamentals of the subjects. Hence, it is suggested to issue orders from the State level to impose ban on such help books in the schools of the State. 15. The MI found that classes were being held in the open due to winter season and class room environment is not created. It is suggested that either desks should be provided to the children or some heating arrangement should be made for the children.

List of Primary Schools/Upper Primary Schools/ EGS Centres/AIE centres visited by Monitoring Institution in district Sirmour: Primary Schools Sr. No. 1 2. 3. 4. 5. 6. 7. 8. 9. 10. 11 12 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. Name of School GCPS Shillai -II GPS Shillai G PS Dakkar GCPS Naya GPS Janot GPS Apron GPS Rohi GCPS Galanaghat GPS Bharmanu Ki Ser GPS Banjarans GPS Kolar-II GPS Tokion GCPS Kolar GPS Suk Chainpur GPS Ambwala GPS Sainwala GCPS Moginand GCPS Kala Amb GCPS Koffota GPS Trilokpur GCPS Sataun GCPS Mannal GCPS Kamrau GCPS GCPS Jamta GPS Do Sarka GCPS Dadahu GPS Oun Khadri GSCP Nehli GPS Bohlion GSPS Bankala GPS Khara I GPS Barachowk GCMPS Nahan GPS Dhabon GPS Pubian Mohalla GCPS Jamniwala GCPS Purwala GPS Sheetla GPS Chuli GPS Khala Kiyar Education Block Shillai Shillai Shillai Shillai Sarahan Sarahan Sarahan Sarahan Sarahan Poanta Sahib Poanta Sahib Poanta Sahib Poanta Sahib Poanta Sahib Surla Surla Surla Surla Sataun Surla Sataun Sataun Sataun Nahan Nahan Nahan Nahan Nahan Nahan Nahan Paonta Sahib Nahan Nahan Nahan Paonta Sahib Paonta Sahib Dadahu Dadahu Bakras

41.

G.C.P.S. Bedon

Bakras

Upper Primary Schools: Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21 22. 23. 24. 25. 26. Name of the School GMS Shiri Kyari GMS Naya GHS Shillai GHS Rampur Bharapur GMS Sukh Chainpur GSSS Kolar GHS Sainwala GSSS Moginand GSSS Trilokpur GHS Kala Amb GMS Tokoyon GSSS Kaffota GSSS Sataum GMS Mannal GSSS Kamour GMD Nehu GMS Bohlion GSSS Bankala GHS Apron GSS Galanaghat GHS Misserwala GHS Jammniala GMS Khara G BSSS Nahan G Girls MS Dadahu GMS Khalayar Name of Block Shillai Shillai Shillai Poanta Sahib Poanta Sahib Poanta Sahib Surla Surla Surla Surla Poanta Sahib Sataun Sataun Sataun Sataun Nahan Nahan Nahan Sarahan Sarahan Poanta Sahib Poanta Sahib Poants Sahib Nahan Dadahu Bakras

EGS (Education Guarantee Scheme) Sr.No. 1. 2. 3. 4. Name of EGS/AIE Centres Bangala Basti (Majara) Gariwala Bangala Basti Kolara II Katta Pathar (Mobile School) Block Poanta Sahib Poanta Sahib Poanta Sahib Poanta Sahib

N.G.Os. 1 2. 3.

Asthia Welfare Society, Nahan Sidhi Society Dadhau Pratham

Annexure –A Staff Position in District Project Office SSA Sirmour:

Sr.No. 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14)

Name of Posts District Project Coordinator District Project Officer MIS Incharge Data Entry Operator Section Officer Accountant Para Teachers Clerk-cum-Typist Steno AE ( C ) JE ( C ) Draftsman Driver Peon Total

Filled up 1 1 1 1 1 1 3 7 1 6 1 1 7 32

Status Ex-Officio Ex-Officio Contract Contract Secondment Secondment Contract Contract Contract Contract Contract Contract Contract

A. Following Interventions have been Covered under Report I. Opening of Schools (Both Primary & Upper Primary) II. Civil Works III. Text Books IV. Teachers and Teachers Training V. School Grants VI. Teaching Learning Material (TLM) Grants VII. EGS & AIE VIII. Children with Special Needs IX. National Programme for Education of Girls at Elementary Level

X. Kasturba Gandhi Balika Vidyalaya XI. Functioning of VEC XII. Mid-Day Meal Scheme B. C. Districts Covered ----4 (66%) (Bilaspur, Una, Solan & Sirmour in the year 2007-08) Covered 5% Sample of Elementary Schools/EGS.

MONITORING REPORT OF HIMACHAL PRADESH UNIVERSITY SHIMLA-5
ON SSA OF

HIMACHAL PRADESH
FOR THE PRRIOD Oct., 2007 TO March, 2008

TOTAL DISTRICTS OF H.P. –12 DISTRICT COVERED LAHAUL SPITI

TOTAL DISTRICTS IN HIMACHAL PRADESH = 12

COVERED = 11 (Oct, 2007-March 2008)

TO BE COVERED = 1

MONITORINTG REPORT OF SSA ACTIVITIES IN LAHAUL & SPITI DISTRICT OF HIMACHAL PRADESH

OCT, 2007 – MARCH, 2008

The Department of Elementary Education, Ministry of Human Resource Development, New Delhi has entrusted the task of monitoring the implementation of SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as directed by the University, has been discharged by the Centre for Adult, Continuing Education & Extension, since 2003 (for the last four years.) As per MOU signed by the University, it is supposed to monitor the various activities and programmes under SSA with objectives of (a) Assessing the progress of implementation of approved plans (b) Sample check progress and (c) Verify the process and procedure for implementation. As per the Revised Terms of Reference MI is expected to cover 5% of Elementary Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years. Further , the MI is expected to visit 25% of the number of districts allotted to it in a period of six months. The MI in strict compliance of the aforesaid Revised Terms of Reference selected district Lahaul Spiti out of total remaining 2 districts in HP for writing the Monitoring Report (Oct.2007 to March, 2008) for the first six months of 2007-08 and selected 5% sample of primary/upper primary schools, BRCs and CRCs from the district under reference to verify the status of implementation of various programmes under SSA in H.P. 10 districts have already been covered by the MI. Organization of the Report The monitoring report has been organized and presented under the following two sections. Section-1: Methodology of Writing the Report

Section-11: Main Body of the Report.

Section-1 Methodology Adopted for Writing of Monitoring Report: This section includes the method adopted, tools used and details regarding the population and sample: D. Method of Data Collection: The Survey Method was adopted for collection of data from the sampled Primary/upper primary schools, BRCs and CRCs from district Lahaul & Spiti. B Tools:

The following tools were developed and used by the MI to collect the relevant data: 1.Interview- cum –Observation Schedule based on the Monitoring Format developed by NCERT. 2. Attendance Sheet for recording Students’ Attendance 3. Field Diary for recording observations. C Population and Sample: Details of the population of primary and upper primary, schools and EGS, total no. of BRCs, CRCs, educational blocks of Lahaul & Spiti district and sample taken by MI are given in the following table:

Details of population and Sample of PS/UPS, BRCs CRCs, BRCCs , CRCCs ,NGOs, and EGS:

Total No. Primary Schools Upper Primary Schools Total Educational Blocks NGOs BRCCs ( Primary) BRCCs ( Upper Primary) BRCs CRCs 204 63 267 2 1 4 4 4 42

Sample items 28 14 42 1 1 1 1 1 7

List of Primary and Upper Primary Schools taken as sample:

Sr.No. 1. 2. 3, 4. 5. 6. 7. 8.

Name of School G.S.S.S. Tabo GCPS Tabo GPS Tabo Gampa GMS Poh GPS Poh GPS Pmarang G.S.S.S Maneyogma GCPS Maneyogma

Name of Panchayat Tabo Panchayat Tabo Panchayat Tabo Panchayat Tabo Panchayat Tabo Panchayat Tabo Panchayat Dhankhatr Panchayat Dhankhatr Panchayat

9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33.

GCPS Maneyogma G PS Dhankhar G PS Dhankhar G PS Dhankhar Goma GHS Gulling GPS Silling GCPS Gulling GCPS Kungri Gompa GMS Kungri Gompa GPS Kungri GPS Upper Gulling GPS Mikkim GSSS Sagnam GCPS Sagnam-1 GPS Sagnam-1I GPS Phuckchung GPS khar GSSS Kibber GMS Kee Gompa GPS Kee Gompa GCPS Kee GCPS Kibber GSSS Rangrik GCPS Rangrik GPS Khunik

Dhankhatr Panchayat Dhankhatr Panchayat Dhankhatr Panchayat Dhankhatr Panchayat Kungri Panchayat Kungri Panchayat Kungri Panchayat Kungri Panchayat Kungri Panchayat Kungri Panchayat Kungri Panchayat Kungri Panchayat Sagnam Panchayat Sagnam Panchayat Sagnam Panchayat Sagnam Panchayat Sagnam Panchayat Kibber Panchayat Kibber Panchayat Kibber Panchayat Kibber Panchayat Kibber Panchayat Rangrik Panchayat Rangrik Panchayat Rangrik Panchayat

34. 35. 36. 37. 38. 39. 40. 41. 42. 43.

GHS Hull GCPS Hull GPS GHS Shego GPS Leedang GMS Leedang GPS Lingti GSSS Kaza GCPS Kaza-1 GCPS Kaza-1I

Hull Panchayat Hull Panchayat Hull Panchayat Demul Panchayat Demul Panchayat Demul Panchayat Lalung Panchyat Kaza Panchayat Kaza Panchayat Kaza Panchayat

Section –11 Main Body of the Report This Section carries the main body of the Monitoring Report which includes the observations of MI with regard to the status of implementation of various activities and programmes related to SSA by the implementing agency, namely - SSA, HP. For meaningful and systematic presentation of the Monitoring Report, this section has been divided into 16 sub heads, as per the requirement of the Monitoring Format provided to the MI by Department of Elementary Education, MHRD, New Delhi. A - Opening of New Schools: A – District Lahaul Spiti:The ADC Spiti informed that 1 upper primary ( newly upgraded ) school and 1 primary school have been opened in the block during the year 2007-2008. The MI visited

both of them. The requisite information is as under: Name of School Land for Whether Construction VEC/SMC Identified have received any funds for Construction YES NO Has the Construction Started ? What is the stage of Construction NO Have teachers been put in Position in new schools 2 teachers on PTA basis 1 teacher has been deputed from GHS Lalun. No Student is there Have VEC received one time grant for TLE of Rs,10,000/-/ 50,000/NO

GPS Danker, Monastery GMS Hurling

NO

NO

NO

NO

Note: There is no Bank Pass books of VECs & Expenditure statements of the above mentioned schools with the In charges to verify the availability of funds. B-I Civil Works In Progress (2007-08):-

Category of Civil Work

Reported Statement

CRC BRC School Building Additional Class room Drinking Water Toilets Boundary Walls Kitchen Shed Electrification

NO One reported ---83 (02-03 to -07-08) 50 (02-03 to -07-08) 38 (02-03 to -07-08) 11 (02-03 to -07-08) Nil ---

Actual Statement according to sampled schools NO One Completed 5 42 11 9 3 Nil 5

B-III Training of SMC/VEC for Civil Works: No training of civil work was imparted to VEC members in the block Spiti - in this part of this district. B.IV. As per the statement of BRCCs the community manuals have been provided to the VECs and Schools concerned. But MI have not seen any Community Mannual because

no VEC president was available in any of the sampled schools. MI desired to meet the VEC president and members in the sampled schools but the Incharges could not invite/bring any of them to enquire about the requisite information. B-V Construction of Ramps in Schools: There is no ramp available in any of the sampled schools B-VI Maintenance of Separate Account of Funds by VECs/SMCs: The VECs are not maintaining separate account of funds because technical personnel is appointed to look into these processes of SSA programme itself and all funds are maintained by the school Heads/ Incharges and utilized through VECs in Lahaul & Spiti District.

B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of Civil Works: In the policy frame itself, the Government of H.P has made special provision for technical staff for construction work. It was observed that 1 JE has been appointed in the district. The Technical supervision of civil works is done by JE appointed on contract basis by ADC/DPO. It was verified by the MI from the schools that JE mostly visited the construction site when required. B-IX Convergence between Swajaldhara and Total Sanitation Campaign (TSC) During the field visit the MI observed on the spot that there is no convergence between Swajaldhara and Total Sanitation Campaign in the sampled schools in the district in respect of drinking water facilities. B-X Agencies Involved in the construction of Drinking Water Facilities in Schools: During the field visit of the MI to the sampled schools it was found that drinking water had been made available to a few schools under SSA programme with the help of irrigation and public health department of HP Govt. B-XI Convergence With TSC: During the field visit the MI has observed on the spot in the schools that there is no convergence with total sanitation campaign (TSC) in respect of toilet facilities provided in the schools. B-XII MI’s Impression of Quality of Construction: It was observed by the MI during its visit to the sampled schools that construction of rooms, sheds, toilets and retaining wall was very poor as compare to cost.

C.I Text Books:C-I Number of Children Receiving Free Text books: Text books have been provided to all the schools in the Lahaul & Spiti District. The MI has verified from the records of the sampled schools and found that all the students received books in the month of April. Free Text books were distributed well in time in April to all categories of the students being tribal district. F. School Grants:D- I-II Number of Primary and Upper Primary Schools approved for School Grants & Release of Funds: As per the statement of BRCCs the School Grant of Rs.2000/- to per school has distributed to 68 schools which amount Rs.1,36,000/-. It is surprising that MI team could not find any record of the above grant in the sampled schools. No bank pass books were available with the school Incharges of SSA funds. The maintenance grant of Rs.4000/and above and TLM grants have not been released to any of the sampled schools so far. It is strange that both the BRCCs receiving the money from SSA through ADC are not depositing the funds received in the bank Pass Books. Both of them are not having cash books and ledger to keep the proper account of receipt and expenditure. They are keeping the money in hands and distributing the money in hands only as per the statements of the BRCCs. D--III Has DPO Circulated Guidelines for Utilization of School Grants or Not? As per the statement of BRCC/BEEO the guidelines have been circulated by the ADC/DPO but MI has observed that no guidelines have been maintained. D-IV . A. There is no record in the sampled schools of receiving of the Schools Grants. D- IV. B. Regarding delay in receipt of grant could not be searched because there were no records available. D.IV.C. The records of utilization of grants were available in one upper primary school out of 43 sampled schools. The school grants were used according to prescribed norms. D-V Last year utilization of school grants the record thereof was found in three schools out of 43 sampled schools where the 100% grants were utilized.

G. Teachers and Teacher Training:E. IV The VEC/Panchayat is not empowered to make decentralised recruitment of teacher. It is PTA/MTA who is empowered for the appointments of teachers. The norms for such recruitment have been laid known by State Govt. and Himachal Pradesh High Court. But about 70% local communities are not satisfied. of such recruitment. E-V: No. of Teachers Sanctioned in the sampled schools: E-V: No. of Teachers in position in the sampled schools: 158 152

E-V: No. of Teachers present on the dates of visit in the sampled schools: -111 E-V: No. of Teachers absent on the dates of visit by MI in the sampled schools: ---------------------------------------------------------------------------- 41

There are some teachers who are in the habit of abstaining the duty. They need administrative measures to rectify themselves. The motivational and morale boosting programmes may be started to boost readiness towards performing duty for them under SSA. E-VI Rapport Between Children and Teachers: It was found by the MI during the visit to the various sampled schools in the district that the rapport between teachers and children was good. E-VII Teachers Training

(A) Venue Kaza (for Spiti Block only) (B) Content – Teachers Training Methods, Subject Material, Use and preparation of TLM, AADHAR, CCE, R & E, DISE preparation, Record & Accounting, School Management and Mental Preparation of teacher & Students towards learning. (C) Trainer- Master trainer and Resource persons. (D) Organisers of the teachers training get the feed back after the completion of training. E.VIII: All the teacher striving in the Schools: Venue: Kaza, Days: 15 days. Master trainers are those who got training from DIET.

(IX): Not Applicable (X) Satisfaction level is poor. The teacher would like to get training on hard spot, teaching method, knowledge (subject), teaching subjects and management. E-XI - (a) Role of BRCs and CRCs:No academic support by BRCC/CRCC

E.XI-(b) BRCC/CRCC are not in the habit of visiting the schools. There is no record of their visits to the schools in the schools. Both the BRCCs/CRCCs are not maintaining their diaries from where the records of the visits to the various schools can be checked. E-XI-c-Types of Programmes Conducted by BRCCs/CRCCs in Schools: 1. 2. 3. 4. 5. 6. Pedagogic improvement Administrative ImprovementModel lessons in classroomsHelping teacher to teach difficult topicsConducting of random test for childrenAny other Specify, No No No No No Nil

E.(d) There is no EGS/AIE centre in Spiti Block for session 2007-08.

F. Teaching Learning Materials [TLM] F.iii.a. No record of the date of the receiving of TLM grant by the teachers was found in the schools. Any how, in four schools the teachers were given TLM but the teachers have not shown the expenditure of the TLM during the visit. F.b.-1 There is no details of the utilization of the TLM grant for the current session. F.c-2. Whether TLM displayed in classrooms or kept separately:

Number of Sampled Schools 43 43 43

No. of Schools where TLM % Displayed 7 ( Displayed) 14.5 20 (Kept separately) 48% 16 (No TLM) 37%

F.d. Nature of TLM by students: Dictionaries, globe, charts, models and some other articles have been found in some of the sampled schools during MI visit. F.e-Children using them as well as ? As per the statement of the teachers the TLM is used by the teachers. But MI has not found in any of the sampled schools where the students and teachers were using the TLM. F.f. There is not any good example for the utilization of TLM which can be worth mentioning. F.g Have the teachers received any training on TLM develop and use? Yes (As per statement of BRCCs) If So When : 25.92007, 29.9.2007,1.10.2007,5.10.2007 Duration: One Day Venue Kaza Trainers: Master Trainers & Resource persons. F.h Was the cross sharing and demonstration of good practices amongst teachers done: For cross sharing it is “Yes” where as for demonstration of good practices it is “no.” G. EGS and AIE ( NRBC) RBC:-

This point does not pertains to Spiti region of Lahaul & Spiti District.

H. Children with Special Needs:In sampled schools there was not any student relating to CWSN category as per the records of the schools.

National Programme for Education of Girls at Elementary level (NPEGEL): This programme does pertains to Lahaul & Spiti district. Kasturba Gandhi Balika Vidyalaya (KGBV) :This intervention of SSA does not exist in Lahaul & Spiti district.

K- DISE :Data capture format have been supplied to the schools by the end Sept. 2007 in the session of 2007-08. K.iv. Training to the teachers for filling up data in the data capture format: a) When - Sept.: 25.9.2007 to 29.9.2007 b) Where - Kaza c) Duration- One session (1 and ½ hrs.)

N- Functioning of VECs:ii (a) The copy of guidelines of on delegation powers to VEC/SMC was issued by State Project Officer/DPO has been issued to each and every school as reported by BRCCs/CRCCs and teachers of the sampled schools. ii.(b) Whether these Guidelines were available with VEC or not. These guidelines have not been shown to the MI team even on query by the schools Incharges and no VEC members was available in the school to enquire about it in any of the sampled schools. iii. Whether adequate representation to women has been given in – (a) VEC - Yes. In every VEC in sampled schools there are two minimum women one from Angan Bari and one from Mahila Mandal. (b) There is no SMC in any of the sampled schools. iv. Meeting of VEC a. The frequency of the VEC meeting varies from quarterly to yearly or more time. The VEC of 85% of sampled schools are not serious about holding its meetings regularly. b. The dates of holding the VEC meetings in the last six months - only 10% of the schools are conducting VEC meetings with in the gap of six months. 90% of the sampled schools have not conducted the VEC meeting with in the last six months. c. The total number of the members has been fixed six in this district for each VEC out of which two members must be women. d. 50% of the members of the VEC attend its meeting regularly whenever the meetings are convened.

e. The Women and SC/ST members of VEC attend the meetings regularly whenever the meetings are convened. v. a. Whether the members of the VECs have been oriented: - As per the statement of BRCCs the VEC of 58 schools has been oriented but in the sampled schools the MI found on quarries that no members of VECs of any sampled schools has not been oriented during 2007-08. v.b . % of members oriented during 2007-08 in sampled schools nil. v.c. Who conducted the training? Principal/Headmaster as per statement of BRCC. v.d. The VECs perception of the training is very poor as per observation of MI team. vii. The records of the VECs funds are kept by the school Incharges of that area. But in the sampled schools the records of the VEC funds are not prepared in the majority of the schools.

N. Staffing at District Level:At region Spiti headquarters Kaza – Mini DIET.

1. ADC as Chairman -1 2. SDM as Regional Project Officer-1. 3. Deputy Director Elementary -1 (proposed) 4. BPEO – 1 5. SSA Coordinator -1 6. BRCC Upper Primary -1 7. BRCC Primary -1 8. JE-1 9. Accountant-1 10. Computer Operator/Clerk - 1 11. Peon – 1 12. Chowkidar -1 13. CRCC 13 O- MID- DAY MEAL (MDM) SCHEME:O-1 Serving of Hot Cooked Food: out of 29 school Rice potatoes Dal, Peas are the food items served in the MDM. 1. Green vegetables are being added as per availabilities in the meal. O-2. Whether the same food is served every day? Same food is not served but it is changed as per students menu register and teachers.

O-3.

What are the food items are being served? Rice potatoes Dal, Peas are the food items served in the MDM as per menu.

O.4 Whether green vegetables are being added in the meal? Green vegetables are being added as per availabilities in the meal as per students an teachers. O.5 Wheter fruits eggs are being served? Fruits eggs are being not being served.

O.6. Whether children are happy with quality & quantity of meal?: Children are happy with quality & quantity of meal. O.7 Whether children are given micronutrients ? Children are given micronutrients Iron, Folic Acid Vitamin A & Deworming medicines. The teachers administers these medicines as prescribed by the doctors. O.8 Percentage of children: (a) Percentage of children who take MDM is 100%. (b) Nil O.9.Who is cooking and Serving Meal? Cook/helper is cooking and serving appointed by the department. 0.10.Is the cook/helper as under privileged person as envisaged in the guidelines? Cook -Male -1 Female- 3 community monk 3 water carrier-2 female. All cook belong to ST category. Helper – 2 are ST. The cook/helper are selected from deprived section of the society. O.11. Monthly remuneration of the cook and helper? .Previously it was Rs.400/- to cook and Rs.400/- to helper but now the payment is given according to the no. of students to whom MDM is prepared. Now it is 59 paisa per students to the cook and helper.

O.12. Payment is not regular. Pucca kitchen shed is not available in the sampled schools. Food is being cooked in one of the class rooms. O.13..Whether foodgrains and other food items stores at safe place? Yes. As per availabilities of the place. O14. Whether potable water is available for? Water is available some places. 15. Whether utensils used for cooking food are adequate? (a) Yes (b) SSA Fund O.16 What is the kind of fuel used? 1. LPG Gas O.17. General impressions of the environment with particular attention to the following:

Among students

Very good No. of schools

Good No. of schools

Fair No. of schools

Poor No. of schools

Safety Hygiene Cleanliness Discipline

1 1 0 0

2 2 3 3

4 4 4 4

2 2 2 2

18.(i) Whether children are being encouraged to :

No of schools Yes

No of school No

Wash there hands before & after the consumption of 0 MDM

9

Take & eat meal an orderly manner Conserve water while washing dishes

3 9

6 0

18.ii Is there any discrimination of?

No of schools Yes

No of schools No

Caste Gender Disability

1 0 0

8 9 9

19. Extent of participation by Parents/VECs/ Panchayats/Urban bodies in regard to: a) Among students Very good No. of schools Good No. of schools Fair No. of schools Poor No. of schools

Daily supervision of 0 MDM programme Parents Daily supervision of MDM programme 0 Teachers Contribution in cash/kind 0 Parents Contribution in cash/kind 0 Teachers

0

2

7

5

4

0

0

0

9

0

4

5

Any other matter: Nil. 20.(a) whether the programme is being inspected regularly?

Teachers Yes 9 No 0 Yes 1

Parents No 8

If yes, by whom? Teachers and parents at the ratio of 10:1 With what periodically: Teachers daily parents occasionally. (b) Records regarding roaster from level Officer in charge of the MDM programme to be checked: Not checked. In sampled schools the record of MDM was not properly maintained except one school. BEEO is the block level officer in charge of the MDM from the side of H.P. Education department at block level. P-III Additional Items to Check During Schools Visit by MI 1. Total number of days functioned during the last academic year: 234 2. Whether school has ?

Yes Clean environment Good buildings Playgrounds Good classrooms with proper roof Good classrooms with proper widows Good classrooms with proper lighting 40% 50% 30% 90% 50% 60%

No 60% 50% 70% 10% 50% 40%

3. Whether classes have?

Yes Proper sitting arrangement for children Blcak Board TLM 30%` 50% 20%

No 70% 50% 80%

4. Availability of health camp facilities during the past six months.

Yes 60%

No 40%

5. Whether Schools has: (a) Adequacy of Play Materials: (b) If so, how it is used? The students use the play materials. 6. (a) No. of children enrolled in school: Male 315 Female 391 (b) No. of children actually present on the date of MI visit: Male 87 Female72 7. Whether there is low attendance: yes If so, state reasons: 1. The students were not coming to schools due to winter cold due to snow fall. 2. The final examination was already over in some schools. 3. The exam of 8th was going on. 4. The teachers were marking the presence even of those students who were not coming to school after the examination. 5. The PTA, contract, Para Teacher/lecturers and even regular teacher were on furlo leave.

8. Steps taken to promote attendance : a. b. c. d. e. By the School By the VEC By the SMS By PTA Nil Nil Nil Nil

MTAIt was observed that MTA were trying to motivate the Children to attend the schools.

9. Process of assessing achievement level of students:

Written Test Class I. II III IV V VI VII VII Weekly Test Nil Nil Nil Nil Nil Nil Nil Nil Monthly Test Nil Nil Nil Nil Nil Nil Nil Nil Term Test Yes Yes Yes Yes Yes Yes Yes Yes Oral Test Yes Yes Yes Yes Yes Yes Yes Yes CCE Yes Yes Yes Yes Yes Yes Yes Yes

10. Rapport of children with the teachers:

Class I II III V VI VII VIII

Poor 15% 20% 10% 0% 0% 0% -

Average 50% 50% 60% 40% 40% 30% 10%

Good 35% 30% 20% 60% 60% 70% 90%

11. Whether the school has:

No. of students Male Over age children Under age children 3 Nil

No. of students Female 1 --

12. No. of dropped out children during the previous six months

Up to Class IV Up Class V to VIII

Nil Nil

Whether the dropped out students are continuing their education in private schools – N.A.

13. No. of retained students from the previous year:

Class I II III IV V VI VII VIII

Total no. students 100 89 104 91 99 101 88 112

of No. of students 12 5 1 Nil 5 9 6 23

Retained % 12% 6% .9% Nil 4.9% 8.9% 50.7% 20.5%

Meena Week: Meena week celebrated at block level at Kaza, 24 Upper Primary and 13 Primary Schools girls participated. Exposure visit: 50 girls child were given exposure visit. They were taken with in H.P. for exposure visit. Vocational Training: 24 upper primary schools were given 5000 each to purchase some material (wool) for vocational training (for example knitting of socks gloves.) as per statement of BRCC. But the MI team has not seen the entry of the amount in bank pass book except in one school.

Health & Hygiene : 92 schools were covered .(2 soaps, brush, tooth paste, nail cutter, hanky, shampoo, with kit ) etc. articles were given under Health & hygiene programme. Under this programme medical check-up of all the students of 92 schools were done as per the statement of BRCC. and Rs.3.29 lacs were spent at the rate Rs.200/- per kit. The amount were spent for purchasing the kits and health hygiene concerned programme. But the MI team could not find any kit in the sampled schools and no record

was produced by the heads of the schools of the distribution of these kits to the students. Child Friendly Environment: 17 schools were covered under this programme. Rs. 25000/to each schools for plantation of apples, apricots and local species. The total money for child friendly environment has been determined as Rs.4.24 lacs. The MI has not been shown in any of the sampled school the amount of programme. Computer Education in Spiti: The following schools have been provided with computers to literate the students computer wise: 1. 2. 3. 4. 5. 6. 7. 8. GSSS- Losar. GSSS, Hansa GSSS, Rangrik GSSS,Kibber GSSS, Tabbo GSSS, Sangam GSSS Kaza GSS Maneyogma Rs.25000/- received for this

9. 10. 11.

GHS Hull GHS Fhankhar GHS Gulling The MI Teacm has visited GSSS, Rangril, GSSSR, Sanghan, G?HS, Hull GSSS,

Mane Yogma. The students were not present in the classes due to examination. The MI team has not seen any computer lab. In operation during the visit for computer education there was a provision of Rs. 7.50 lacs of. for the session 2007-08. Teacher Training Programme: Remedial Teaching: Remedial teachers have been appointed in Spiti for the session of 2007-08. Comprehensive Continuing Evaluation: In Spiti block the programme of CCE has been introduced in every primary school Lahaul & Spiti district. NGO PRATHAM: part of the district. Research & Evaluation: This intervention of SSA is also provided money in the financial year of 2007-08. But the MI has not seen any concrete in this intervention in the sampled schools. Major Repair : Under this intervention funds have been provided to the needy and upper primary schools. The MI has found the implementation of this intervention in GCPS Rangreek. But the proper receipts and expenditure vouchers were not shown by the CHT. This NGO has been implementing AADHAR programme in this

Cohort Training : Teachers X Days 21(P+U.P) X4 33 (UP)X5 25 (UP) X5 Total teachers 79 Mandays 84 165 125 374

ADEPTS (Advancement of education performance through teacher sports ) Teachers X days 77(P+U.P) X4 49 (UP)X5 40 (UP) X5 Total teachers 166 Mandays 308 245 200 753

Teacher Training (ADHAR & CCE) Teachers X days 21 X 5 11X5 21X5 14 X5 Total 67 X5 Mandays 105 55 105 70 335

Teachers X days 43 X 5 20X5 33X5 33X5 Total 129 X 5

Mandays 215 100 165 165 645

List of Vacancies Position in respect of Block, Elementary Education Department

Sanctioned Post CHT HT JBT PAT Total 13 15 119 33 180

Filled Posts 12 15 95 33 155

Up Vacant 1 24 25

Suggestions for Quality Improvement

Strengths of SSA in Llahaul & Spiti The area of this district is known as cold desert of the Himalays. The population is scattered. It is restricted to some naturally safe habitats. The natural havoc is obvious as the glaciers roll down. Even then the people of this area are living from time immemorial bearing all the problems of life and death. The people are God fearing. Most of them believe in Buddhism and others are Hindus. These are very tuff people who face all the calamities. 1. SSA has helped the education system. The buildings, extra and additional rooms, toilets, boundary walls, water schemes and electrification etc. have improved the school habitat problems. 2. The TLE and TLM have certainly boosted the morale of the school functionaries at elementary level. 3. The Mid- day -meal scheme is enabling the individual children to feed them during the day time while they are away from their respective homes. 4. The meena week celebrations are bringing the tribal children close to one another. The various programmes under taken are raising the participation in cultural, extra curricular and mutual activities among the children. 5. The teacher training programmes are also making the teachers familiar with one another. 6. School grants have been provided to the schools. Some improvements are there in the purchasing of furniture and repairs in some schools. 7. The child friendly programme will certainly help the children to inculcate the habit of preserving the environment. 8. The vocational training of the ancestral vocations/skills and of new/modern skills will certainly boost the morale of the tribal people. 9. The opening of new schools and appointments of more teachers will certainly improve the education facilities. 10. Free health kits are making the tribal people more conscious about health care. No doubt due to cold the people do not expose themselves to many of the health care programmes and facilities.

11. Computer education will certainly help the children to elementary level to come to this modern age. 12. The problems of dropsout has been controlled to a great extent. 13. The health checking of the children is done once a year. 14. The exposure tour of the children is making these tribal and the Himalyan kids familiar with outside world. 15. Gompa schools are working well. It can be concluded that though the progress of the implementation of the various interventions of SSA is very slow yet there are results through SSA which can be seen and felt. 16. Remedial teachers have been appointed in the current financial session to promote learning among the lag behind in studies in elementary classes. Weaknesses of the Programmes: 1. There is only one BRC building in Sptiti block at kaza. One of the storey of this building has been occupied by ADC of this region of Lahaul & Spiti district. The training and other programmes are conducted in the school building of GSSS – Kaza. Thus the school functioning is disturbed and the use of the BRC building for SSA work is not exploited properly. It is suggested that the ADC Office may be shifted to another safe administrative building of the State Government for administrators. 2. There is not even a single CRC building even though there are 13 CRCs. The CRCs are not functioning well. The CRCCs are not operating well. They are working from the office of CHT. 3. The BRCCs and CRCCs are not keeping the SSA funds so received for the implementation of various interventions in Bank Pass Books. The amounts are kept in hands. The account books and ledgers are not maintained by both the BRCCs and most of the CRCCs. The BRCCs are depositing the money in their own personal pass books. 4. Handing over and receiving of the amounts of money by BRCCs is done in hands only. No proper receipts are kept. 5. The BRCC of upper primary has shown the receipts of money handed over to Principals, Headmasters and Incharges of upper primary schools which were got on rough papers without receipt tickets and stamps of the heads and full addresses. Thus he had shown the distribution of Rs.1,36,000/under school grant. 6. The school Incharges are also not making cash books/ ledgers and bank pass books.

7. The teachers were absent/away from duty. The principal of GSSS Tabo was away from school since 2nd of Feb.08 till the day pf visit MDM on 16th march, 08. Eight other teachers were also obtaining duty on the same day in the same school. The teachers belonging to district Mandi, Bilaspur, Kinnaur were absenting themselves from school duty. 8. GPS Mikkim had been closed for the last two months as was told by the water carrier of that school. The lady teacher of this school belongs to Lahaul valley. She has left to Lahaul valley for the last two months. The principal of GSS Kibber, the headmaster of Maneyogma were not in the school on the day of MI visit. They have not left any information in writing of abstaining the duty. 9. The GHS Maneyogma and GPS schilling were closed at 3 PM and 11.00 a.m. on the day of MI visit to these schools. 10. The following schools are put together: GPS – Poh and GPS Pomrang. GCPS-Tabo and GPS Tabo Gompa GCPS-Sagnam -1 and GPS Sangnam –II. This is wrong practice. 11. In GPS- Pomrang there was only one student and the number of teachers was three. 12. The CHT of GCPS Gulling was deputed in GPS-Kee and one lady CHT was deputed in GCPS-Rangreek where another CHT was already working. Similarly – Two other teachers were deputed in GCPS-Rangeek and two teacher in each GCPS Kaza-I and GPS –Kaza-II. This i9s wrong practice to oblige some individual teachers. 13. The quality of teaching and learning is suffering much. The teachers of GCPS Kaza raised trifles with the Incharge of MI team when the students could not reply the questions asked by him regarding learning processes in the school. Their utterings were totally undesirable. 14. Out of 29 GPSs the Mid – Day Meal was being cooked in nine schools only. 15. The concept of TLM preparation is suffering too much. The teachers are not using the amount honestly and they are unable to keep the proper record of the money allotted to TLM. 16. The BRCCs and CRCCs are unable to do justice to the assignments given to them. 17. The cooks and helpers are not getting the emoluments regularly.

18. The schools are not properly cleaned and managed. 19. There are about 24 posts of JBTs which are lying vacant and posts of other categories of teachers and non teaching staff also vacant. 20. The computer education, vocation training, exposure tour, child friendly environment are the some interventions which need careful watching. 21. The adjustment accounts of the funds received by the BRCCs from DPO have not been submitted completely even for the financial year 20045,2005-06,2006-07 and 2007-08. Suggestions: 1. There must be audit of the accounts of the DPO, BRCCs, CRCCs. 2. The administrative control over accounts should be properly administered. 3. The accounts with complete and regular record of Mid - Day - Meal may be ensured. 4. The mid day meal should be prepared in each school daily. 5. It is found that the Mid – Day - Meal in different sampled schools is not being cooked properly so it is suggested that fast food may be distributed as Mid- Day Meal in this part of the state. 6. When local material is allowed to construct the rooms, toilets, boundary wall etc. then the cost may be determined accordingly at the lowest rates. 7. All the accounts at all levels must maintain properly through cash-books, ledgers and bank pass books. 8. The teachers must be trained in account keeping. 9. The regular monitoring of accounts may be ensured by appointing S.O. Accounts in this mini DIET. 10. The coordinator appointed should be empowered to act on behalf of DPO Lahaul & Spiti in this block which remains cut off from the main land of Lahaul & Spiti district at least for six months of the year.. 11. Furlu leave needs to be curtailed and stopped at any cost. 12. The teacher training needs more activity on the part of teachers and teacher educators. 13. The misappropriation of the SSA funds may be controlled and discouraged. The ADC Lahaul & Spiti has spent one lac Rupees on Spiti fair. This amount was taken out of SSA funds by BRCC upper primary in 2007-08. But he has not

submitted the accounts so far. This amount may be refunded from other administrative expenditure and re-deposited in SSA funds. The administrators are suggested not use SSA funds for other functions which are included as SSA interventions. 14. The toilets are not maintained properly. The heads may be asked to maintain the toilets properly. More toilets must be built through TSC funds. 15. The use of Swajaldhara and TSC may be collaborated with SSA 16. Education department may be asked to monitor and inspect the schools. The teachers leave the schools without proper records. 17. The playing material may be provided all the schools. The playgrounds may also be provided to schools. 18. The vocational courses needs vocationally trained teachers. Such type of teachers may be appointed. 19. The cutting & tailoring, embroidery, computer and other skilled teachers may be appointed. 20. Deputations policy of providing better station to some sycophants and political approached must be stopped. The schools of far flung areas must not be forced to work in the absence of teachers.

Financial Statement of Spiti Block:
Sr. No. 1 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19 20. 21. 22. Year 04-05 04-05 04-05 04-05 04-05 04-05 04-05 05-06 05-06 05-06 05-06 05-06 05-06 05-06 06-07 06-07 06-07 06-07 06-07 06-07 06-07 06-07 Date 15.10.04 15.10.04 19.1.05 14.3.05 14.3.05 14.3.05 14.3.05 27.9.05 31.3.06 23 12.05 23 12.05 23 12.05 23 12.05 23 12.05 18.12.06 18.12.06 30.3.07 22.11.06 22.11.06 20.3.07 6.7.07 2.1. 08 Grant VEC TLM VEC Trg. VEC Trg. R&E Maintenan ce Maintenan ce VEC Trg. VEC Trg. Maintenan ce Maintenan ce R&E VEC grant TLM grant Mobilisati on VEC grant VEC grant Maintenan ce Maintenan ce Teacher grant VEC grant TLM grant Amount 1,88,000 1,27,500 8,640 25,200 92,000 91,000 2,93,000 18,000 14,000 80,000 3,05000 92,000 1,84,000 1,17,000 30,000 20,000 13,000 3,85,000 50,000 45,730 1,84,000 60,000 To whom Sr. Narender Rana,BRCC(UP) Sr. Narender Rana,BRCC(UP) Sh. Chhemed, BRCC (Primary ) Sr. Narender Rana,BRCC(UP) Sr. Narender Rana,BRCC(UP) Sr. Narender Rana,BRCC(UP) Sh. Chhemed Bodh, BRCC (Primary ) Sr. Narender Rana,BRCC(UP) Sr. Narender Rana,BRCC(UP) Sr. Narender Rana,BRCC(UP) Sh. Chhemed, BRCC (Primary ) Sr. Narender Rana,BRCC(UP) Sr. Narender Rana,BRCC(UP) Sr. Narender Rana,BRCC(UP) Sh. Chhemed Bodh, BRCC (Primary ) Sh. Chhemed Bodh,, BRCC (Primary ) Sh. Chhemed Bodh, BRCC (Primary ) Sh. Chhemed Bodh, BRCC (Primary ) Sr. Narender Rana, BRCC(UP) Sh. Chhemed Bodh, BRCC (Primary ) Sr. Narender Rana, BRCC(UP) Sr. Narender Rana, BRCC(UP) Sr. Narender Rana, BRCC(UP) Sr. Narender Rana, BRCC(UP)

Adjusted or not Adjusted Adjusted Not Adjusted Not Adjusted Adjusted Adjusted Adjusted Not Adjusted Not Adjusted Not Adjusted Adjusted Adjusted Adjusted Adjusted Adjusted Adjusted Not Adjusted Not Adjusted Not Adjusted Not Adjusted Not Adjusted Not Adjusted

23 24.

06-07 06-07

2.1. 08 2.1. 08

Mobilizati on IED

100,000 9600

Not Adjusted Not Adjusted

A. Following Interventions have been Covered under Report XIII. Opening of Schools (Both Primary & Upper Primary) XIV. Civil Works XV. Text Books XVI. Teachers and Teachers Training XVII. School Grants XVIII. Teaching Learning Material (TLM) Grants XIX. Children with Special Needs XX. Functioning of VEC XXI. Mid-Day Meal Scheme E. F. Districts Covered ----11 (92%) (year 2007-08) Covered 5% Sample of Elementary Schools/EGS.

G. Compressive Continuing Evaluation H. Innovative Programmes

MONITORING REPORT OF HIMACHAL PRADESH UNIVERSITY SHIMLA-5
ON SSA OF

HIMACHAL PRADESH
FOR THE PRRIOD Oct., 2007 TO March, 2008

TOTAL DISTRICTS OF H.P. –12 DISTRICT COVERED SHIMLA

TOTAL DISTRICTS IN HIMACHAL PRADESH = 12

COVERED = 12 (Oct, 2007-March 2008)

MONITORINTG REPORT OF SSA ACTIVITIES IN SHIMLA DISTRICT OF HIMACHAL PRADESH

OCT, 2007 – MARCH, 2008

The Department of Elementary Education, Ministry of Human Resource Development, New Delhi has entrusted the task of monitoring the implementation of SSA in Himachal Pradesh to the H.P. University. However, this responsibility, as directed by the University, has been discharged by the Centre for Adult, Continuing Education & Extension, since 2003 (for the last four years.) As per MOU signed by the University, it is supposed to monitor the various activities and programmes under SSA with objectives of (a) Assessing the progress of implementation of approved plans (b) Sample check progress and (c) Verify the process and procedure for implementation. As per the Revised Terms of Reference MI is expected to cover 5% of Elementary Schools /EGS/AIE Centre in all the districts allotted to it during the period of 2 years. Further , the MI is expected to visit 25% of the number of districts allotted to it in a period of six months. The MI in strict compliance of the aforesaid Revised Terms of Reference selected district Shimla which was left in HP for writing the Monitoring Report (Oct.2007 to March, 2008) for the first six months of 2007-08 and selected 5% sample of primary/upper primary schools, BRCs and CRCs from the district under reference to verify the status of implementation of various programmes under SSA in H.P. 11 districts have already been covered by the MI. Organization of the Report The monitoring report has been organized and presented under the following two sections. Section-1: Methodology of Writing the Report

Section-11: Main Body of the Report.

Section-1 Methodology Adopted for Writing of Monitoring Report: This section includes the method adopted, tools used and details regarding the population and sample: I. Method of Data Collection: The Survey Method was adopted for collection of data from the sampled Primary/upper primary schools, BRCs and CRCs from district Shimla. B Tools:

The following tools were developed and used by the MI to collect the relevant data: 1.Interview- cum –Observation Schedule based on the Monitoring Format developed by NCERT. 2. Attendance Sheet for recording Students’ Attendance 3. Field Diary for recording observations. C Population and Sample: Details of the population of primary and upper primary, schools and EGS, total no. of BRCs, CRCs, educational blocks of Shimla district and sample taken by MI are

given in the following table: Details of population and sample of PS/UPS, BRCs CRCs, BRCCs , CRCCs ,NGOs, and EGS:

Total No. Primary Schools Upper Primary Schools Total Educational Blocks NGOs BRCCs ( Primary) BRCCs ( Upper Primary) BRCs CRCs Day Care Centre Home based programme KGBV 1635 643 2278 20 1 20 15 20 322 --1

Sample items 86 51 137 18 1 18 15 18 37 2 1 1

List of Primary and Upper Primary Schools taken as sample:

Name of School 1. 2. 3. 4. 5. 6. GPS Jubber GPS Basantpur GPS Neen GPS Ayog GPS Nadukhan GPS Bagain

Name of Block Sunni Block Sunni Block Sunni Block Sunni Block Sunni Block Sunni Block

7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31.

GHS Neen GSSS Basantpur GCPS Mashobra GPS Paindly GCPS Dhalli GCPS Baldeyan GPS Durgapur GMS Durgapur GSSS Baldeyan GCPS Chamyana GSSS Chamyana GCPS Sandhu GPS Runkali GCPS Kathog GHS Sandhu GHS Kathog GSSS Matiana GPS Dakana GCPS Theog GPS Rahighat GCPS Banni GPS Deorighat GPS Bhakhalati GPS Gallu GMS Banni

Sunni Block Sunni Block Mashobra Block Mashobra Block Mashobra Block Mashobra Block Mashobra Block Mashobra Block Mashobra Block Mashobra Block Mashobra Block Matiana Block Matiana Block Matiana Block Matiana Block Matiana Block Matiana Block Matiana Block Block Theog Block Theog Block Theog Block Theog Block Theog Block Theog Block Theog

32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56.

GMS Parala GCPS Nerwa GMS Shawala GSSS Nerwa GPS Padam Nager GPS Bhadrash GCPS Duttnagar GPS Scanevi GCPS Nogli GCPS Racholi GMS Racholi GCPS Rampur GSSS Rampur GCPS Dochi GCPS Jubbal GGPS Jubbal GMS Dochi GGHS Jubbal GSSS Jubbal GCPS Bajrolipur GPS Blaghar GHS Bajrolipur GCPS Domehar GCPS Kotkhai GMS Domehar

Block Theog Block Nerwa Block Nerwa Block Nerwa Block Rampur Block Rampur Block Rampur Block Rampur Block Rampur Block Rampur Block Rampur Block Rampur Block Rampur Block Jubbal Block Jubbal Block Jubbal Block Jubbal Block Jubbal Block Jubbal Block Deha Block Deha Block Deha Block Kotkhai Block Kotkhai Block Kotkhai

57. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74. 75. 76. 77. 78. 79. 80. 81.

GGSSS Kotkhai GCPS Nankhari GPS Addu GPS Noon GPS Shilla GMS Noon GMS Shilla GMS Addu GSSS Nankhari GPS Kanda GPS Swarvakhad GPS Patukhara GPS Banahav GCPS Chamola GCPS Baragoan GSSS Baragoan GMS Kanda GPS Dawarch GPS Bathara GPS Kaley GCPS Shahdhav GCPS Jeori GCPS Sarahan GMS Bathra GMS Shahdhav

Block Kotkhai Block Nankhari Block Nankhari Block Nankhari Block Nankhari Block Nankhari Block Nankhari Block Nankhari Block Nankhari Block Kumarsain Block Kumarsain Block Kumarsain Block Kumarsain Block Kumarsain Block Kumarsain Block Kumarsain Block Kumarsain Block Sarahan Block Sarahan Block Sarahan Block Sarahan Block Sarahan Block Sarahan Block Sarahan Block Sarahan

82. 83. 84. 85. 86. 87. 88. 89. 90. 91. 92. 93. 94. 95. 96. 97. 98. 99. 100. 101. 102. 103. 104. 105. 106.

GPS Samoli GGPS Rohroo GCPS Tandoli GMS Tandoli GSSS Samoli GCPS Rohrru GSSS Rohru Astitav Special School GPS Gujanmoli GPS Fruinkoti GPS Pojarli-4 GPS Gadhari GCPS Tikkar GPS Banchhunch GMS Gujanmoli GSSS Pojarli-4 GSSS Tikkar GCPS Chaura Maidan GCPS Summer Hill GCPS Kaina GCPS Boileauganj GMS Karyachi GMS Banuti Devi GHS Chaura Maidan GSSS Summer Hill

Block Rohroo Block Rohroo Block Rohroo Block Rohroo Block Rohroo Block Rohroo Block Rohroo Block Rohroo Block Tikkar Block Tikkar Block Tikkar Block Tikkar Block Tikkar Block Tikkar Block Tikkar Block Tikkar Block Tikkar Block Shimla Block Shimla Block Shimla Block Shimla Block Shimla Block Shimla Block Shimla Block Shimla

107. 108. 109. 110. 111. 112. 113. 114. 115. 116. 117. 118. 119. 120. 121. 122. 123. 124. 125. 126. 127. 128. 129. 130. 131.

GSSS Boileauganj GSSS Totu GSSS Summer Hill GPS Panesh GPS Khelchra GPS Ghandal GPS Moolbari GPS Mohari GPS Taradevi GPS Bhajyar GCPS Halog GCPS Shakrah GMS Kachighati GMS Bhajyar GHS Nehra GPS Thaitwari GPS Kaloti GPS Shavkuli GPS Badiyana GPS Ramai GPS Amlatoo GPS Tangnu GCPS Dhamwari GCPS Pekha GHS Tangni

Block Shimla Block Shimla Block Shimla Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Ksumpti Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara

Block Chhauhara 132. 133. 134. 135. 136. 137. 138. 139. 140. GHS Janglikh GSSS Pekha GSSS Dhamwari GSSS Kaloti KGBV Chirgaon GPS Chilla GMS Chilla GMS Jorna GPS Sainj Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara Block Chhauhara Block Chopal Block Chopal Block Chopal Block Sunni

Section –11 Main Body of the Report This Section carries the main body of the Monitoring Report which includes the observations of MI with regard to the status of implementation of various activities and programmes related to SSA by the implementing agency, namely - SSA, HP. For meaningful and systematic presentation of the Monitoring Report, this section has been divided into sub heads, as per the requirement of the Monitoring Format provided to the MI by Department of Elementary Education, MHRD, New Delhi. A - Opening of New Schools: A – District Shimla In the financial year of 2006-07, 47 schools were upgraded from primary to upper primary i.e. middle schools. The number of upgraded schools from primary is 55 in the financial year of 2007-08. Out of these 55 upper primary schools 8 schools have not been made functional so far. MI has visited two new schools and sent one of its representative to GMS Kharshal

and got the following information shown in the table. Name of Block school Land identified for construction of building VEC/SMC received fund for Construction Yes Construction Started Teachers posts Sanctioned Fill- One time ed grant TLE of Rs.10,000/Or Rs.50000/5 Yes, but no purchasing has been done so far 1 No grant No

GMS Bhajiar

Kasumpti Yes

Not yet

5

GMS Jubbal No Kharshal GPS Thaitwari No Note:

No No

Not yet No

5 Nil

The Kharshal school is being run by collaborating with GMS Tharta while GPS, Thartwari is being in the campus of GPS Tangnu. There is no Bank Pass books of VECs & Expenditure statements of the above mentioned schools with the In charges to verify the availability of funds. B-I Civil Works In Progress (2007-08):-

Category of Civil Work

Reported Statement

CRC BRC School Building Additional Class room Drinking Water Toilets/Urinals Boundary Walls Kitchen Shed Electrification Major Repairs

64 1 -300 56 81 75 17 -62

Actual Statement according to sampled schools 17 -02 50 23 52 05 03 75 0

B-III Training of SMC/VEC for Civil Works:

Training to VEC members about Civil work in sampled schools Yes % No % 84 61% 53 39%

B.IV. Community manual for civil works prepared at district level by DIET/State Project Director. Community manual for Civil work available or not in sampled schools Yes % No % 96 71 41 29

1

B-V Construction of Ramps in Schools:

1

Whether a ramps is being constructed in new schools and existing set Yes % No % 106 78 31 22

B-VI Maintenance of Separate Account of Funds by VECs/SMCs:

a

Yes 113

Funds for construction % No 82 24

% 18

b.

Yes 113

Material for construction % 82

No 24

% 18

B-VII,VIII Technical Supervision and Frequency of Visits for the Supervision of Civil Works: a) District level - JE + SDO Vacant b) Block level JE c) Schools level – JE + Schools Incharge and VEC President. B VIII Number of times the technical supervisor visited and guided the construction site: a. Foundation state 100% b. Lintel 100% c. Roof State 100% But in some of the cases the contractors/VEC Presidents have ignored the advice of the technical staff (JEs) and continued the construction works even on objections raised by JEs.

B-IX Convergence between Swajaldhara and Total Sanitation Campaign (TSC) In this district there is convergence of Swajaldhara and Total Sanitation Campaign with SSA .There are only 24 units where the convergence of swajaldhara and TSC have been seen. In 113 sampled schools there is no convergence of swajaldhara and TSC. It is SSA work only. B-X Agencies Involved in the construction of Drinking Water Facilities in Schools: a. b. c. Specialised Agency VEC with IPH SMC 113 24 nil 82% 18% nil

B-XI Convergence With TSC: Yes, there is convergence in this district between TSC and SSA for toilets. The quantum of funds available for toilets is 100% out of TSC where ever it constructs the toilets in the schools. 82% of the toilets in sampled schools have been constructed out of SSA funds. B-XII MI’s Impression of Quality of Construction: poor 37 27% C.I Text Books:C-I Number of Children Receiving Free Text books:----32681 C. iii Is there any delay in distribution of text books: No Average 40 29% Good 60 44%

a. Date of receiving the text books : The date of receiving the text books varries from 25th Feb.2008 to 1st weak of March, 2008. b. Date of opening the school: Winter closing schools reopen on 16th Feb. in every year. c. Summer closing school reopen after the 1st of April every year. Shimla district has both winter closing and summer closing schools. Note: The DPO Shimla has received the note books on Feb.16,2008 and distributed these books to all BRCCs w.e.f. 18th to 23rd Feb.2008. These books further distributed to all SC/ST. and Girls general category. D.School Grants:D- I-II Number of Primary and Upper Primary Schools approved for School

Grants & Release of Funds: I. The school grant of Rs.2000/- to per school has been distributed to all the sampled schools i.e. to 100% schools.(Primary school 1616& upper primary school 646) II. This grant was released to VEC accounts of all the sampled schools in the last week of August. All the schools have received schools grant by Oct.2007 except a few which got in March. III. The grants of different types to the sampled schools have been received as follow: No. of sampled July, Aug. Sep. Oct. March. Nil schools 2007 2007 2007 2007 2007 137 32 6 68 15 7 9 23.3% 4.4% 49.4% 10.9% 5.1% 6.5% (b) was there any delay in the receipt of the grants? Total sampled school 137

Yes No Nil

7 121 9

5% 88% 7%

(c) The schools grant was utilized to purchase. Chairs, tables, black boards, chalks, stationery articles, wall clocks, daries mats and the articles needed for running the office of the school. D-V Utilization details

No. of sampled Schools with % utilisation schools 137 96 71% H. Teachers and Teacher Training:E. IV

Not utilization 14 10%

No information 25 19%

The VEC/Panchayat is not empowered to make decentralised recruitment of teacher. It is PTA/MTA who is empowered for the appointments of teachers. The PTA has been authorised for making recruitment. The H.P. Government has laid down criteria for the appointment decentralized recruitment of teachers under the directions of Himachal High Court. Only 20% of the total recruitments are satisfactory according to the local communities. Such appointments were made during 2003 to 2006 during previous regime of congress government. The new government appointed one committee to look into the fairness of such appointments. The committee has submitted its report. For the time being the state government has allowed to work all so recruited teachers.

E-V: No. of Teachers Sanctioned in the sampled schools: E-V: No. of Teachers in position in the sampled schools: -

675 636

E-V: No. of Teachers present on the dates of visit by MI in the sampled schools: 500 E-V: No. of Teachers absent on the dates of visit by MI:136 Names of absentees are not being recorded here. E-VI Status of Rapport Between Children and Teachers: No. of Schools 137 Bad 33 24% Average 58 42.33% Good 44 32.1% No information 2 1.57%

E-VII

Teachers Training

(E) BRCs, CRCs in majority are the venues of teachers training and where the BRCs and CRCs have not been built. The avenues at such places are selected at the easiest approachable schools. (F) The contests of Training are CCF, TLM, AADHAR and hard spot in curriculum, teaching methods, DISE preparation, subject training, account keeping, sports & library managements etc. (G) Who are the Trainer? Master trainer who are known as resource persons are the trainers. (H) The organisers get the feed back after the completion of training. But it is not done in a scientific and well planned manner. E.VIII: All the teacher striving in the Schools: None of teachers got 30 days orientation training in this district. (IX): No of teachers given refresher training of 60 days or more than three months— NGO appointee teachers. Mode of Training---Distance,--- Contact Programme. Venue of training--- Bhuj Opening University, Bhopal. Module and content of training- How to maintain the IED children. (X) Satisfaction level of Training: The training is not satisfactory. The reason is that there is no attitudinal change among the trained teachers. They are sticking to the old and traditional methods of

teaching & learning. They are not turning pro-active. It can be easily seen in the class room teaching. The MI has observed it in the sampled schools. The teacher like to get training in TLM preparations, account maintaining, classsubjects contents and new teaching strategies hard spot, teaching method, knowledge (subject), teaching subjects and management. E-XI - (a) Role of BRCs and CRCs:The academic support by BRCC/CRCC to the teachers: a. All the BRCs and CRCs are controlled by BRCCs and CRCCs. The degree of effectiveness as perceived by the teachers is not effective. b. No. of visits to the schools. • BRCC – The record of the visits of the BRCCs are not available in sampled schools. They are not maintaining the diaries of visits of different schools. Moreover, there version is that they are over laded of the correspondence between DPO office and BRC. • No record of CRCCs visits is there in schools except a few cases. The plea of the CRCCs is that the teachers of cluster schools in each month and the necessary guidance is provided on that day. The CRCCs actually are in the habit of asking the cluster school teachers to bring the various registers to the CRCs on monthly meeting and they put their signatures on that day. c. The type of the programmes conducted by BRCC/CRCC.

a. b. c. d. e. f.

Pedagogic improvement Administrative improvement Model lessons in class room Helping teachers to difficult topics Conducting of random tests for children Any other, they help in account and doc. preparation

Yes No No -Yes ---Yes -No No No --

E.XI (d) Did BRCs/CRCs –BRCCs/CRCCw extend the academic support to your EGC/AIE centre ----------Yes. The BRCs and CRCs get the teaching and leaning material from DPO. The Evs are trained in BRCs and CRCs for two days or more. The equipments and teaching/leaning support are provided by BRCs and CRCs. The mid –day meal is also provided to EGSs/AIEs by BRCs and CRCs. In a way it can be said that the EGSs and AIEs are totally depending upon BRCCs/CRCCs and BRCs/CRCs. In this district all the EVS are provided one month training i.e. 30 days to strengthen them in the DIET Shamaghat.

F. Teaching Learning Materials [TLM] F.iii.a. The date of receipt of TLM grant by the Teachers. The TLM grant for the session 2007-08 has not been distributed in 95% of school till March, 2008. It has been distributed in the end of Feb. and in March 08 in 5% schools. F.b.-1 In some of the schools the utilization of the TLM grant for the session 2006-07 has not maintained while in 90% of the school it has been properly recorded the details of the previous years is common in all the schools. Charts, models, dictionaries, globe, note book, drawing sheets etc. In the session 2007-08 there is no question as it was utilization of TLM grant as it was not distributed in 95% of schools. Where as it has been distributed among 5% of schools, it has not been utilized by any of the teacher. F.c-2. Whether TLM displayed in classrooms or kept separately: Displayed in Class rooms (for the session 2006-07) No. of schools 137 Kept separately No. of schools 137 Yes 77 % 56 No 60 % 44 Yes 60 % 44 No 77 % 56

F.d. Nature of TLM by students: Models, note-books, white papers sheets. Charts, drawing sheets, colours, sketch pens. Globes, dictionaries. Pencils, sharpeners, rubbers etc. (hand made and ready made material) F.e- Are Children using them as well ?

No. of schools 137

Yes 68

% 49.5

No 69

% 50.5

F.f. There are very good examples of using and preparation of TLM. In all the BALA features schools the teachers have been encouraged to prepare TLM properly and as lesson wise need based. Devnagar-Moolbari, GMS, GCPS, totu, GCPS-Summer Hill, GPS-Nankhari, GHS-Nehra, GPS Nehra. Some schools are preparing TLM corners in every class-room e.g. GSSS Totu. F.g Have the teachers received any training on TLM develop and use? Yes If so---When—June, July, August, 2007. Duration eight days’ teachers training programme. Venue--- It was conducted in each education block of the district. Who were the Trainers? -Resource persons from schools and DIET.

F.h Was the cross sharing and demonstration of good practices amongst teachers done: No. of Block 20 Yes 16 % 80 No 4 % 20

G. EGS and AIE ( NRBC) RBC:Total EGS Centre —18 Monitored as sample 02 iii) The number of children: a) Enrolled 73 b) Actually attending the Centre – 67 iv) a) The No. of EVS working -2 b) The No. of EVS trained - 2 c) Kind of training to them –Teaching & Learning. Duration-1 months in every year. By whom: DIET/BRC/CRC/NGO Modules used: JBT Are they appropriate? Yes. EVs feed back on the training:- Effective v) a) Whether the EVS are given academic support by the BRC/CRC : Yes b) The frequency of such academic support: very less. c) Whether any instruction have been issued by DPO on this? Yes vi) a) The educational qualification of EVS:1-B.A.Bed.2. B.A. M.A. (prescribed +II) b) The training received: From DIET. c) Academic support received: From DIET vii) a) The amount of monthly honorarium received by the EV: Rs.1000/b) Mode of payment: IN CASH 50%/By bank account – 50% c) Whether there is any delay in payment of monthly honorarium: 50% Yes No---50%. d) From whom it is received? VEC/BEO/Schools Teacher. Ans. -----CRCCs. e. The date on which the honorarium for the last month was received: Feb.2008 and April, 2008. viii) Whether EV in regular in attendance: Yes. xi) Whether the actual up-gradation of the EGS Centre has taken place? Nil x) Has the land for construction of the upgraded pry. school (from EGS) been identified? Nil xi) Whether VEC/SMC etc have received any funds for construction of schools.- No xii) a) Has the construction started ? No Foundation - Nil Lintel Nil Roofing Nil xiii) a) No. of teachers sanctioned for new upgraded---Nil. b) Have teacher been appointed: Nil c) Are the teachers in position : Nil

xiv)

The no of children actually mainstreamed from EGS/AIE Centres during the last academic year: Yes, 26 students in Govt. Centre Primary School Tutu. b) Whether the mainstreaming has been done in: Private School -No Govt. Aided School No Govt. Schoolsyes c) Difficulties, if any experienced in mainstreaming of students—yes. The parents are not interested to send their ward to schools. Children are also reluctant.. Infrastructure available in the EGS/AIE Centre: Durries/Mats Black boards Books TLM Any other specify Yes Yes Yes Yes charts, globe & box. Utensils, LPG Gas.

a)

xv)

xvi) xvii)

Whether MDM is being served to the children in EGS/AIE Centre: Yes The No’s children: a) b) Enrolled in EGS/AIE Centre/Course; Boys: 53 Actually present on the day of visit boys: 47

xviii) The achievement level of children’s studying in EGS/AIE: Average. xix) xx) The rapport of EV with the children: Good a) Whether EGS/AIE centre are using -School text books - Yes

- Any other material - Yes b) If latter, please specify the details of those TLM, Flash Card etc. c)If text books then, whether the children have: 1) Received free text books in all subject taught to them : Yes 2) Received text books in some subject in all subject: Yes 3) No Text book was received: Yes d) Was there any delay in supply of books? (Books supplied within a week of the starting of the centre: If yes, reasons for delay: No H. Children With Special Needs (CWSN):H.(ii) a) How many children been provided with aids and appliances in the current financial year: 120. The MI team verified it in one in sample school. b) Names of aids and appliances: i) Spectacles ii) Wheel Chair ii) Hearing

aids,CP chairs, crutches, Sticks etc. v) Whether the school has been provided with ramps --Yes, 300 ramps have been constructed in the distric. vi) How many children have been provided home based support in current financial year? Total children cover under HBP-415. The MI visited Astitva special school which is provided service to 13 home based children. 6 children are bed ridden. MI has visited one of the six children at home. This schools is being run by NGO. vii) How many parents have been given counselling during the current financial year: Respondents: I) VEC. II) School Teachers. 240 parents have been given counselling during the year as per DPO. The number of CWSN children: viii. (a) State to be enrolled: 4512

3349 have been enrolled in primary and upper primary and EGS in this district. Out of school total identified of all types of disability – 415 ( Data from DISE DIET) K- District Information System for Education: DISE :Whether data capture format have been supplied to your school by August? No. of schools 137 Yes 137 % 100 No Nil % Nil

(b) Whether these guidelines are available? The VEC president or members were not available in any of the sampled schools to be checked whether there are guidelines of powers to VEC issued by SPO/DPO iii) Whether ad-equated representation to women has been given in--- (a) VEC—Yes. No. of schools 137 Yes 137 % 100 No Nil % Nil

No. of women in VEC. There are almost 2 women members in number in each VEC in the sampled schools. It has been fixed by the SPO in the format to constitute the VEC for each school. iv) Meeting of VEC a) Frequency – It is quarterly, half yearly and even more than eight months gap between two meetings in most of the VECs. b) Actual dates of meeting in the last six months .In most of the sampled schools the meetings have not been convened in the last six months. The frequency of the meetings have been already mentioned. In some sampled schools the meeting dates falls in Sept. Oct. Nov. Dec.07 Feb. and March,08 etc.

c) Total number of members of each VEC has been fixed 08 (eight) as per SPO constructions. d) The members are not particular to attend the meetings of VECs regularly. The teachers of the schools are too critical of the irregularity of VEC members. According to teachers the VECs members do not bother to attend the meetings even on repeated invitations. e) Whether women and SC/ST members of these bodies participate regularly. The behaviours of women and SC/ST members is the same as that of general category members to attend the meetings. v) a) Whether the members of VEC have been oriented? No. of schools 137 Yes 137 % 100 No Nil % Nil

b) %age of members oriented: 85 % of VEC members have been oriented. c) Who conducted the training of VEC.: CRCCs or the Incharges of SSA activities in the particular school. d) What is the VECs perception of the training: No. of VECs Poor Average Good 137 30 90 17 vii) Whether VEC is maintaining proper records of funds received by them? The record is maintained by the member secretary for SSA in Schools. No. of schools 137 Yes 125 % 91 No 12 % 9%

K.iv.Whether any training has been imparted the teachers for filling up date in data capture format.? If Yes. Training to the teachers for filling up data in the data capture format: d) When - During the Teacher training in June.2007 e) Where - At the venues of teacher training in each block. f) Duration- One session

O- Functioning of VECs:No. of schools 137 Yes 137 % 100 No Nil % Nil

ii (a) The copy of guidelines of on delegation powers to VEC/SMC was issued by State Project Officer/DPO has been issued to each and every school as reported by BRCCs/CRCCs and teachers of the sampled schools.

ii.(b) Whether these Guidelines were available with VEC or not? No VEC member was available in the sampled schools to be enquired about the guidelines availability with them. iii. Whether adequate representation to women has been given in – (a) VEC - Yes. In every VEC in sampled schools there are two minimum women one from Angan Bari and one from Mahila Mandal. (b) There is no SMC in any of the sampled schools. iv. Meeting of VEC a. The frequency of the VEC meeting varies from quarterly to yearly or more time. The VEC of 85% of sampled schools are not serious about holding its meetings regularly. b. The dates of holding the VEC meetings in the last six months - only 10% of the schools are conducting VEC meetings with in the gap of six months. 90% of the sampled schools have not conducted the VEC meeting with in the last six months. c. The total number of the members has been fixed six in this district for each VEC out of which two members must be women. d. 50% of the members of the VEC attend its meeting regularly whenever the meetings are convened. e. The Women and SC/ST members of VEC attend the meetings regularly whenever the meetings are convened. v. a. Whether the members of the VECs have been oriented: - As per the statement of BRCCs the VEC of 58 schools has been oriented but in the sampled schools the MI found on quarries that no members of VECs of any sampled schools has not been oriented during 2007-08. v.b . % of members oriented during 2007-08 in sampled schools nil. v.c. Who conducted the training? Principal/Headmaster as per statement of BRCC. v.d. The VECs perception of the training is very poor as per observation of MI team. vii. The records of the VECs funds are kept by the school Incharges of that area. But in the sampled schools the records of the VEC funds are not prepared in the majority of the schools.

N. Staffing at District Level:-

Vacancy Position of Teaching and Non-Teaching staff Shimla. Sr.No. Name of Posts No. of sanctioned post 1) Lecturer English 2 2) Lecturer Hindi 2 3) Maths 2 4) W. Exp. 1 5) Education 3 6) Phycology 2 7) Science 2 8) Social Science 2 9) Music 1 10) Art 1 11) ET 1 12) P&M 2 13) Yoga Teacher 1 Non Teaching I. Supdt. 1 II. Sr. Asst. 1 III. Jr.Stenographer 1 IV. V. VI. VII. VIII. IX. Clerk Asstt. Librarian Lab Attendant Peon Chowkidar Safai Karmchari 2 1 1 2 1 1

as on 31.3.2008 in r/o DIETNo. of filled No. of post vacant post 2 -2 1 1 1 2 1 1 1 2 2 1 1 1 2 1 1 1(on wages) 1 -1 2 1 1 on wages) 1 daily 1 1 daily -

O- MID- DAY MEAL (MDM) SCHEME:O-1 Whether the School is daily serving hot Cooked Food ?

Students Yes Yes No -Yes Yes

Teachers No -Yes Yes

Parents No

O-2.

Whether the same food is served every day?

Students Yes -O-3. No No

Menu Register Yes -No No Yes ---

Teachers No No

What are the food items are being served?

Students Yes Rice Dal Patato Green Vegetables Pumpkin Brinjal Any other Yes Yes Yes Yes Yes Yes Yes No ---Yes -Yes -Yes -Yes -Yes Yes Yes Yes

Teachers No -Yes Yes Yes Yes

Parents No ---Yes -Yes -Yes -Yes --

O.4 Whether green vegetables are being added in the meal?

Students Yes No Yes --

Teachers Yes Yes No -Yes Yes

Parents No

O.5 Whether fruits eggs are being served? Yes Fruits Eggs --No No No

O.6. Whether children are happy with quality & quantity of meal?:

Yes Quality of meal Quantity of meal Yes Yes

No ---

100% children are happy with quantity and quality of meal. O.7 Whether children are given micronutrients ?

Items a) Iron b) Folic Acid c) Vitamin A d) Deworming

Yes Yes Yes Yes Yes

No No ----

O.8 Percentage of children:

A. B.

Who took MDM provided by Schools Who Carried their tiffins from home

99% 1%

O.9.Who is cooking and Serving Meal?

Yes A. B. C. D. E. Cook/helper appointed by the Education Dept. Self help group N.G.O. -Contractors -Any other (Youth Club) Yes ---

No -No No No No

O.10.Is the cook/helper as under privileged person as envisaged in the guidelines?

Male A. Cook B. Helper 20% 2%

Female 80%

SC ---

ST 5% 5%

98%

80% Female and 20% male used to cook the meal and they all are belonging to under privileged class. O.11. Monthly remuneration of the cook and helper? It varies from Rs.200 to Rs.400 in the sampled schools. O.12. Is the payment regular. 80% schools payments is not regular but 20% schools payments is regular. Whether a pucca kitchen shed is available? The pucca kitchen shed is not available the food is being cooked in one of the class room. Any how 17 kitchen sheds have been sanctioned in the district out which 12 have been constructed 4 are incomplete, the working of one has not started. O.13..Whether food grains and other food items stores at safe place? Yes. B . Place of storing: Either in the Class rooms. Where the MDM is prepared in the office of the School. O14. Whether potable water is available for? a) Cooking b)Drinking Yes Yes

15. Whether utensils used for cooking food are adequate? Organisation Teachers Yes Yes No -Yes Yes No --

O.16 What is the kind of fuel used?

Yes A. B. C LPG Gas Fire wood Kerosene Stove Yes ---

No

No No

O.17. General impressions of the environment with particular attention to the following:

Among students

Very good No. of schools

Good No. of schools

Fair No. of schools

Poor No. of schools

Safety Hygiene Cleanliness Discipline

11% 10% 12% 13%

21% 25% 27% 26%

58% 55% 46% 49%

10% 10% 15% 12%

18.(i) Whether children are being encouraged to :

No of schools Yes

No of school No

Wash there hands before & after the consumption of Yes MDM Take & eat meal an orderly manner Conserve water while washing dishes -Yes

-No --

18.ii Is there any discrimination of?

No of schools Yes Caste Gender 0.5% --

No of schools No -No

19. Extent of participation by Parents/VECs/ Panchayats/Urban bodies in regard to: a) Among students Very good No. of schools Good No. of schools Fair No. of schools Poor No. of schools

Daily supervision of -MDM programme Parents Daily supervision of 25% MDM programme Teachers Contribution in cash/kind Nil Parents Contribution in cash/kind Nil Teachers Any other matter: Nil.

--

--

100%

50%

25%

--

Nil

Nil

nil

Nil

Nil

nil

20.(a) whether the programme is being inspected regularly?

Teachers Yes Yes No 0 Yes Yes

Parents No

If yes, by whom? Teachers and parents at the ratio of 10:1 With what periodically: Teachers daily parents occasionally. (b) Records regarding roaster from level Officer in charge of the MDM programme to be checked: Not checked. In sampled schools the record of MDM was not properly maintained except one school. BEEO is the block level officer in charge of the MDM from the side of H.P. Education department at block level.

P- Additional Items to Check During Schools Visit by MI 1. Total number of days functioned during the last academic year:241-246 2. Whether school has ?

Yes Clean environment Good buildings Playgrounds Good classrooms with proper roof Good classrooms with proper widows Good classrooms with proper lighting 80 120 30 137 60 60

% 58 88 22 100 44 44

No 57 17 107 Nil 77 77

% 42 12 78 Nil 56 56

4. a.Whether classes have?

Yes Proper sitting arrangement for children Black Board TLM 40 137 97

% 29 100 71

No 97 Nil 40

% 71 Nil 29

4. Availability of health camp facilities during the past six months.

Yes ----

No No

5. Whether Schools has:

Total no. of Schools 137

Yes 40

% 29

No 97

% 71

(b) Use of play materials: Only a few students are selected by the sports teachers to use the play materials. It is not available to all students. 6. (a) No. of children enrolled in sampled school: Male No. of children enrolled 3909 Female 4269 3844 Total 8178 7498

No. of children presentation the 3654 day of MI

7. Whether there is low attendance :No (b) Reasons for absence: The attendance was not low. The above mention absentees are the total of 137 schools on the days of MI visit. 14. Steps taken to promote attendance :

a) By the School : The School environment is made encouraging by promoting various activities. b) By the VEC- The VEC members encourage the teachers by supporting them. c) PTA is the most important organisation which encourage the parents to keep up attendance in the schools by facilitating their wards. 15. Process of assessing achievement level of students:

Written Test Class I. II III IV V VI VII VII Weekly Test Nil Nil Nil Nil Nil Nil Nil Nil Monthly Test Nil Nil Nil Nil Nil Nil Nil Nil Term Test Yes Yes Yes Yes Yes Yes Yes Yes Oral Test Yes Yes Yes Yes Yes Yes Yes Yes CCE Yes Yes Yes Yes Yes Yes Yes Yes

16. Rapport of children with the teachers: Class I II III V VI VII VIII Poor 15% 20% 10% 0% 0% 0% Average 50% 50% 60% 40% 40% 30% 10% Good 35% 30% 20% 60% 60% 70% 90%

17. Whether the school has:

No. of students Male Over age children Under age children 3 Nil

No. of students Female 1 --

18. No. of dropped out children during the previous six months

Up to Class IV Up Class V to VIII

Nil Nil

Whether the dropped out students are continuing their education in private schools? N.A. 19. No. of retained students from the previous year:

Class I II III IV V VI VII VIII

Total no. students 1023 856 951 1052 1027 1338 1161 1226

of No. of students 222 102 82 60 53 209 127 181

Retained % 21.70 12 8.6 5.7 5.1 15.6 10.9 14.7

Suggestions for Quality Improvement
Strengths of SSA in Shimla district. The area of this district is known as cold desert of the Himalays. The population is scattered. It is restricted to some naturally safe habitats. The natural havoc is obvious as the glaciers roll down. Even then the people of this area are living from time immemorial bearing all the problems of life and death. The people are God fearing. Most of them believe in Buddhism and others are Hindus. These are very tuff people who face all the calamities. 17. Bala feature has been depicted GMS in better way in the district e.g. Moolbari.( Devnagar 18. In some places the construction work is exemplary. 19. TLM the science teachers of GHS-Nehra has produced quality TLM improvised by his own efforts. 20. Day care centre totu and Astitav at Rohru are working well. 21. The morning assemblies GHD-Chaura maidan, GSSS-Rohru, GSSSDhamandary were conducted in a nice way. 22. In GMS Moolbari, GMS-Basantpur, GMS-Shahdhar, GPS –Shadhar, GSSS Dhamandary, GSSS – Rohru, GSSS-Nerva, GCPS- Baragoan and GPS nankhari etc are the activities under SSA can be easily gauzed. In these schools at most all the interventions of SSA are being implemented properly. 23. The offices of each and every schools is well decorated and properly maintained. 24. There is no dearth of Block boards, chalk, maps, stationery articles library books, school books, school kits mats to sit on, chair, table, etc. 25. The maintenance grant and major repair grants have brought revolution in maintain the schools. 26. Meena week has also ushered in revolution among children 27. IED children are getting responsible cares from parents and others. The concepts of human rights is being materialized. 28. The exposure tours to IED and girl children have brought awareness among these categories of human beings. 29. The teachers training programme has resulted in sensitizing the teachers though not to required degree.

30. The teachers are learning new teaching methods. Some of them trying to teach students by improvised implements i.e. self prepared TLM.. 31. The chalk and black board, maps and globe etc. are available whether teacher makes good use of these or not. 32. The concepts of quality education, quality management, quality life and education for life are making teachers conscious about these life activities. 33. The teachers are made to learn account maintaining, record keeping, school decoration etc. 34. The library books are being made available to schools. 35. Drinking water facilities toilet facilities, rooms availability etc. have certainly helped the education system to grow. 36. The hierarchical ladder of administration in SSA has ushered in democratic administrative skills at schools level. 37. The dissemination of the information from root level to top level certainly make he persons aware who are sitting at the helm of affairs. 38. The man power engaged for SSA work is growing and developing in national one feeling. 39. It is encouraging that many children belonging to female gender. SC/ST/OBC etc. are being given due recognition. 40. Mid-day meal scheme is helping poor children to feed them properly. 41. The Diet personnel’s at Shamaghat are Coordinating under the leadership of principals cum DPO Mr. Sukh Dev Sharma in well motivated way. 42. The CCE and AADHR has helped the teachers and students both. 43. Schools Kit to girls students are helping them to continue their studies. Weaknesses of the Programmes: 22. Ten posts of primary and upper primary BRCs are lying vacant. 23. Two school, GPS Putakhra Kumarsain block, GPS-Sainj, Suni block were closed even the MI visits to these school were on working days 24. Teachers have gone lethargic and SSA renovations are not being implemented properly. 25. Teacher training needs more improvement. The teachers’ attitudes towards training and orientation may be diverted with expertee knowledge.

26. The BRCs and CRCs have not been built every where at block and CRCs level. 27. The BRCCs are not seniors persons their appointments have been made on political and personal level. The proper selection has not been adopted for their selection, thus less committee and mission less teachers have been appointed as BRCCs. 28. The CRCs are very less in number. The CHT is appointed at CRCC at each CRCs. These persons are matured but with less zeal and motivation. In most of the cases their performance are poor. They are least interested persons because 80% of them get this post by lien ex-officio being CHT. 29. The toilets are not properly maintained. In 95% of the schools no sweeper is there to manage the toilets. 30. The convergence of swajaldhara and TSC has not resulted in proper coordination with SSA yet. 31. TLM preparation has lost its momentum with subject teachers. The money fixed for this has not being distributed in the same financial year. Most of teachers are misappropriation this money. Inmost of the schools the TLM grant for 2007-08 has not been distributed. 32. The teachers are not keeping proper regular record of students activities under CCE. 33. The play grounds are not available in all the schools. The playing of material is also less. 34. The appliances of IED children are lying in CRCs at many places and these have been purchased without any demand from the field. In GCPS Nerva these appliances are lying haphazardly in CRC building which has been converted into PWD store. The MI team enquired into the mismanagement but the CRCC was not serious enough to answer the queries of the MI team. 35. The accounts of school grants maintenance and teacher grant have not been maintained properly. The CRCC of the GCPS Nerva has not deposited the above mentioned grants in bank pass book of this VEC He has kept these money in his own personal account. Resulting thereby in misappropriation of SSA fund given during the financial year 2007-08. This is a case of amazlement. 36. The kitchen shed at Shawala has not been build by the teacher-in-charge named Karam Chand. He has not given the account of the money which has been allotted to the school. Similarly the rooms built in this school with in given amount have not been constructed under the given norms of SSA. The JE of the block has not given his approval to the built rooms.

But the BRCC primary of Nerva block has ignored the advice of JE and released the whole amount to the VEC. 37. At GMS Jorna block Chopal the MI team has found that the building under construction given to the school in the financial year 04-05 has not been completed so far and the SSA norms to construct this building are completely ignored by the contractor. The JE of this block has not approved the on going construction even then the BRCC upper primary has released the whole amount to the VEC. 38. GMS Karyachi block Shimla under GSSS totu complex is being run in zero accommodation. No TLE grant and grant for construction of room have been allotted to this newly upgraded school. 39. GPS Ramai block chauhara the total strength of the schools is about 15 and there are 2 cooks to prepare the MDM. These two persons have been appointed on political consideration to benefit them. They were not present on duty on 27.3.2008 at the time of MI visit. The water carrier was cooking the MDM. The record proves that undue lift is being by the teachers to these two cooks on the behest of one influence leader of one political party of the area. This can be proved from the VEC register. 40. GPS Jagoti this school was found closed on 26th March, 2008 at 3 .20 p.m. when MI visit the school. 41. The MI team visited Chaura maidan on 7& 10, March, 2008.The headmistress & other three teachers were not in the school at 10.20.a.m. And there was not any information about their not coming of the school. The Hindi teacher has not started the teaching the class till that day in the new session. 42. The craft teacher has not been given any period of cutting & tailoring for which she is paid. All the teachers have not mark the note books till the visit of MI. The math & science teacher have covered the syllabus as per time table. Morning assembly good. The Headmistress on smelling that above mentioned facts will be report so she manipulated all the female colleagues to complaint against MI team Incharge on frivolous & false grounds to prove her innocent. Suggestions: 21. All the vacancies of, BRCCs, should filled by appointing deserving candidates. 22. The construction work of every kind be furnished according to SSA norms. The technical persons consent should be ensured before handing over or allotting the amount to construction work. 23. The morale and motivation with mind set may ensured during the teacher training programme.

24. The monitoring of SSA activities may be ensured at each level. 25. There should be no vacancy of any functionary of SSA with teachers at every stage. 26. Mid – day meal quality may be maintained. The checking be ensured by VEC members. The records of food items should be kept properly. 27. VEC member training is not done properly. The money kept for such purpose is not being used in many schools. 28. The meetings of VECs are not being convened regularly at regular intervals. The VEC is not gaining its strength and due share due to the negligence of the teachers of school. The teachers consider the VEC as a hindrance in their administration. 29. The maintenance of toilets and drinking water may ensured. 30. The quality of construction should be ensured. 31. The concept of quality education quality management, quality life and education for life may be taken as mission under SSA. 32. The teachers must try to finish the taboos of caste-which is though very less – yet it is to be finished to zero level. 33. The political will may be ensured to furnish the SSA aims. It should not be married by rival political ideologies and intrigues. 34. The zeal of competition at every stage and level may be maintained to achieve better results. It can be concluded that though there are some short comings in the implementation of the various interventions of the SSA in this district – Shimla due to reluctant behaviour of some functionary even then sufficient has been done by courageous performers. It is hoped that the aims of SSA will certainly be materialized by the dynamism and administrative skill of the various skill of the various functionary as various levels.