7/15 Conference Call Notes

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ORCC Student Advisory Board Conference Call 7/15/2009 In Attendance: Erick Castillo (PCC) Emily Johnson (Willamette) Colin Jones (Linfield) Emily Gilliland (ORCC) Elizabeth Wells-Thulin (ORCC) What were some of the outcomes from the SAB Retreat in June?   Decided to hold a conference Decided to hold the conference in the fall as opposed to the spring o After students are energized by the conference, they will have the rest of the school year to put their plan into action. If the conference were in spring, then students wouldn’t have much time to build on the momentum generated at the conference We had not decided what the focus of the conference was going to be o Focus on one issue? Non-smoking? o Provide students the skills with which to enact change on their campus? o Should the conference be the starting point for a state wide campaign?

If we plan by starting with the end in mind, what kind of outcomes do we want from the conference?    Arm students with the tools to enact change on their own campus Provide an opportunity for students to network with students from other campuses and to pool/share resources Issue-related outcomes?

Do we want the conference to focus on specific issues or on general student engagement? What are some different options for the focus of the conference?  Focus Option 1: Focus on one policy issue, e.g. non-smoking o Pros: Would provide the conference with structure o Cons:  Not all campuses are facing the same issues, e.g. some campuses

are already non-smoking—too narrow of a focus would make the conference irrelevant to students from some schools  Everyone has their own ‘pet issues’; some students wouldn’t want to attend if conference focused on specific issue that wasn’t interesting to them Focus Option 2: Focus on 2-3 broad issues o What issues might interest students?  Environment  Education • Advocacy for adults with disabilities (Best Buddies)  Health Care • Student access to health care (access to health care through campus organizations no longer available to PCC Students) o Suggestion for organizing a conference of this type: each SAB member or group of SAB members could focus on a different issue o Pros:  Leaves focus broad enough to engage students with different passions  Gives enough focus to provide structure to the conference Focus Option 3: Focus on giving students the skills they need to enact change around the issues that they are passionate about o Give students the skills to identify issues in their own communities o Give students the skills to create plans of action to address those issues o Pros:  Would appeal to engaged students regardless of their specific passion  Valuable to engage those with different passions  Specific skill outcomes could serve as focus and provide structure to conference o Cons:  Without a specific-issue focus could conference be too vague to provide structure to planners? Focus Option 4: Focus on days of service—give students the skills to plan them o Pros:  Provides clear structure to the planners, while allowing participants to focus on the issues they are passionate about  Would be valuable to programs with emerging service day programs. o Cons:  Some schools already have institutionalized service days, e.g. Willamette. Conference focused on service days would be less valuable to students from these schools. o Possible adaptations to address cons:  Focus could be on planning service projects in general, not just

service days  Focus could include tying service days to a more long term impact Focus Option 5: Increase student civic engagement across the state, i.e. student involvement in service and advocacy o According to a recent study, the number of hours students in Oregon spend volunteering is below the national average—conference could aim to address this o Build on United We Serve  United We Serve is an initiative which was kicked-off by Michelle Obama on June 22. The aim of the initiative is to have every American serve in their community at least once before September 11. • http://www.americorps.gov/about/newsroom/releases_detai l.asp?tbl_pr_id=1404 • http://www.serve.gov/  We could have a similar goal of getting every student in Oregon to volunteer at least once.  Attaching our plan to United We Serve to closely could be divisive. • We could work with the theme without attaching it to the plan. Suggested title: “Oregon Students Serve United” • If we did associate ourselves with United We Serve, we would have to be careful and make sure that there was not “too much Obama” as that might turn some students off o Conference would serve as catapult for action and advocacy in addition to volunteering o Like Focus Option 3, conference would give students the skills to identify issues and to enact plans of action around those issues  Pros: • Like Focus Option 3, would appeal to students with a broad range of passions, while still providing a clear goal and structure to the conference. General Consensus: Head in the direction of Option 5

How do we want to structure the conference?  “Babson Model” o Amber attended a conference at Babson College which could be a model for our conference. o Babson Conference Process:  Students attended skill-building workshops  Given space to make plans in small groups  Plans were then presented to whole conference  Plans evaluated by a panel  Winning plan received a mini-grant to help fund putting the plan

into action • Mini-grant was not essential to success of conference; it was a bonus. o Possible adaptations to Babson Model for our conference  Small group formation • Small groups at Babson were random; this would probably be difficult. What if group members were interested in different issues? • Small groups are necessary because it would be difficult also to run a conference with 90 different people and 90 different plans • Groups could be put together based on similar interests or based on geography  Focus of plans • Plans could be focused on specific issues • Plans could also focus on increasing student engagement state-wide Proposed 4-day conference, from Thurs. evening through Sunday o Thursday evening: Kick off event: General speaker, rally, etc. o Friday: Team-building, service fair, community members, and students could talk about various issues facing Oregonians If we used the Babson structure and the 4-day conference plan, event could look something like this: o Thurs evening: Kick off event highlighting examples of involvement around the state. o Fri.: Panels w/student examples of how they got people involved. o Sat-Sun: Creating plans in small groups and then presenting them to the conference; plans would focus on how to get students involved on a statewide level. General Consensus: Head in the direction of a multi-day conference based on the Babson model with adaptations. Next Steps

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What Send out notes from conference call Consider strength and weaknesses of plan to center conference on campaign to increase student involvement state-wide

When Immediately Send feedback to Elizabeth by Monday, July 27


Set a date for the conference ORCC ORCC will send out potential dates to SAB Members. SAB SAB Members respond with their preferences for dates.

Wednesday, July 22.


Respond to Elizabeth by Monday, July 27 Create a plan for developing and implementing the conference: what will happen when? SAB Contact Elizabeth if you would like to Contact Elizabeth volunteer to help with this; we will need at by this Friday, July least two volunteers. 24 ORCC and Hold conference call to create plan. Between July 27 SAB and July 31 volunteers Consider publicity: What will be the “big Bring feedback to draw” for the conference? A musical act? A meeting the week of speaker? Do we have any connections? August 10 th Set up next meeting/conference call for the week of August 10 . ORCC ORCC will send out potential dates and times Monday, July 27 through Meeting Wizard; SAB SAB members respond to Meeting Wizard Friday, July 31 requests SAB

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