Published on March 2017 | Categories: Documents | Downloads: 28 | Comments: 0 | Views: 196
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Administration •

Ensure accurate and timely filing of all documents related to administration, HR, finance and projects / programmes

Provide general administrative, financial and logistical support to the team including reservation of tickets and hotels and organising logistics, as and when required.

Provide secretarial assistance to the Regional Manager and team members as and when required.

General support for maintenance of office systems and facilities

Contributes to the development of improvements to the department’s services, procedures and systems

Maintain, Update and Manage Library

Manage petty cash, travel advances, banking transactions and monthly accounting functions in relation to reconciliation of cash and books

Front Office •

Front Office Management- attending to visitors, calls and queries.

Managing the incoming and outgoing mails and the General Office email id.

Maintaining and updating details of staff movement

IT • •

Act as the IT lead person for the office Maintain all the IT assets of the office, and ensure proper functioning of all the equipments

Providing first level user support to staff 

Updating office softwares in coordination with the IT staff in Delhi

Manage information filing and retrieval system for internal and external documents, do cuments, and ensure a common approach to information management systems in the programme office

HR  •

Act as HR point person in relation to information provision and coordination with HR  staff in Delhi. Maintaining the HR database including leave records, attendance register, and all the  personnel files Preparation of an induction plan for all a ll the new joinees and share information abo about ut Oxfam India, the policies and its ways of working wo rking

Provide support to the Regional Manager in planning the Performance Review process with the staff and during staff recruitments.

Implement Oxfam’s Gender, Diversity and Equal Opportunities policies.

Carry out and monitor subcontracting of services (security, cleaning, consultants, etc).

Coordinate logistic arrangements during recruitments

Programme •

Maintain a schedule of project reports, both descriptive and financial.

Liaise with partners on reporting schedules Assist Programme Coordinators and the Finance Officer in meeting requests from the Regional Manager and the head office of Oxfam India in relation to partner reporting.

Assist in the preparation of project proposals, appraisals (of project proposals) and various kinds of reports (quarterly, final and project closure)

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