Adobe FAQ's

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SAP Interactive Forms by Adobe FAQ

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SAP INTERACTIVE FORMS BY ADOBE FAQS

This Document Provides Answers to Frequently F requently Asked Asked Questions About: Which SAP solutions are able to take advantage of the Interactive Forms technology? How are Adobe and SAP technologies integrated? What do I need the Adobe document services for? What do I need to install to use Interactive Forms based on Adobe software? Other than what is shipped in SAP Web AS 6.40, are any other communication components required to support this solution? Where do the PDF files for filli ng in online, downloading downloading and and later resubmission reside? On the ITS, in CRM, external web ser vers? Is there a way to generate fillable PDF forms fr om Smart Forms without without this solution? Can Interactive Interactive F orms work within, within, for example, an SAP R/ 3 Enterprise or 4.6C system? Or is it possible to run a stand-alone stand-alone SAP Web AS 6.40 instance with a lower-release SAP system? What about about customer customer investmen investments ts based on exi sting SAP f orms technology, technology, especiall y S mart Forms? We have been developing all our forms in Smart Forms. Is a migration tool a part of SAP Web AS 6.40? What licensing consequences, consequences, if any, does the joint functionality have for SAP customers?

Which SAP SAP solutions are able to take advantage advantag e of the Interactive Forms F orms technology? Due to the integration of the Adobe technology into the Web Application Server of SAP NetWeaver, all SAP solutions are enabled to use the new solution for - among other things - form design, online and offline form processing and output distribution. The first scenarios implemented using the new solution are from the areas of human resources, financials, and operations, and were shipped with mySAP ERP 2004.

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How are Adobe and SAP technologies integrated? The new SAP forms solutions ons comprises two Adobe components:  Adobe LiveCycle veCycle Designer, Designer, an easy-to-use form design gn tool, you can access directly in the develo development pment environments environments for both ABAP (ABAP Workbench) Workbench) and Java (SAP NetWeaver Developer Studio) o)  Adobe document document services, a set of Web services that run on the Java engine ne of SAP Web Appliicati cation on Server

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What do I need the th e Adobe Adobe document services for? The document serv ices are the run-time component component of Interactive Forms and have two fundamental tasks: Creating a PDF file (and other output formats in print scenarios) by merging a form template with current system data for output Extracting Extractin g user-entered data (stored in XML format inside the PDF) from interactive forms and return the data to the sy stem

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What do I need to install to use Interactive Forms based on Adobe software? Server: SAP Web AS 6.40 Java (for all scenarios), SAP Web AS 6.40 ABAP (if you are looking at high-volume print scenarios), Adobe document services (run-time component), Adobe Credential (for creating interactive PDF forms) Frontend: SAP NetWeaver Developer Studio with Adobe LiveCycle Designer (for Web Dynpro for Java development) and/or SAP GUI 6.40 with Adobe LiveCycle Designer (or 6.20 - for developing in SAP Web AS 6.40 ABAP),  Active Component Component Framework (for fillliin ng g in interactive teractive forms in a Web Dynpro appliicati cation), on), Adobe Reader 6.0.2 or higher gher (on the frontend PC)

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Other than what is shipped in SA SAP P Web AS 6.40, 6.40, are any other communication components required to support this solution? SAP Web AS contains all the required components for both the design and the run time of Interactive Forms. End users displaying or editing PDF forms in a browser, in SAP GUI, or on their local hard drives need Adobe Reader 6.0.2 or higher, which can be downloaded from the  Adobe website website..

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Where do the PDF files for filling in online, downloading dow nloading and later resubmission reside? On the ITS, in CRM, external web servers? The form template (and any other ass ocia ated ted items such as graphics cs or images) is stored in the SAP database (in ABAP develop development) ment) or the Design Time Reposittory ory (in Java development). At run time, the template is rendered into a PDF with the data enclosed, and displayed in the browser.  After a user has filled led out and submitted submitted a form, it is up to the in ndi dividual vidual application cation to to decide decide what happen happenss witth h the PDF file. e. The data is extracted from the form by the Adobe document services, services, and the PDF has basicallly y served its purpose. However, it may be necessary for legal reasons to store the filled-in PDF form in the application database for future reference.

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Is there a way to generate fillable PDF forms from Smart Forms without withou t this solution? No. Interactive Forms is a new technology, whose key capabilities are not covered by previous solutions such as Smart Forms or SAPscript.

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Can Interactive Forms work w ork within, for example, an SAP SAP R/3 Enterprise or 4.6C system? Or is it possible po ssible to run a stand-alone SAP Web AS 6.40 instance with a lower-release SAP system? Interactive Forms is shipped shipped as a part of SAP W eb AS 6.40. SAP W eb AS 6.40 can be connected to low lower-rele er-release ase backend systems to exchange data ( using RFC). If you want to use forms in interactive scenarios, scenarios, you can use technologies es such as an RFC connection to exchange data between your application cation system (for exam ple, SAP R/3 4.6C) and the SAP Web AS 6.40, which ch includes the required Adobe technology. Note that this does not apply to the use of Interactive Forms in the Internet Service Request framework, which is extensively used in SAP Manager Self Service (e.g. Personnel Change Request). If you are working with high-volume printing scenarios, scenarios , consider that the customization of print forms is optimized for use within SAP applications. This means:  At design time, me, you create relations relations between appli application cation data data and form objects based on a common S SAP AP dictio onary. nary. Form templates are available within their corresponding SAP applications. Templates are delivered by SAP only as part of an application. Performance is optimized for bundled systems, i.e. an SAP application system and its technological platform. SAP recommends that customers: Use the same system for application and form printing services in high-volume scenarios. Work with SAP-delivered form templates in the corresponding application. (If you use SAP NetWeaver for form printing services only, you will need to build your scenario from scratch.) Please note: If you are planning a high-volume printing project using SAP Web AS 6.40 and an existing, lower-release SAP solution, please turn to your SAP consulting contact for detailed guidance.

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What about customer custo mer investments based on existing SAP forms technology, especially Smart Forms? Customers can continue to use existing SAP forms solutions such as Smart Forms and SAPscript. Both solutions will continue to be supported in their current functional scope. New developments, in particular with a view to

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interactive use of forms, will be available as a result of SAP's alliance with Adobe. For new investments in forms-based solutions and print content, SAP advises customers to exploit the new PDF-based technologies and solutions. A tool-supported migration path of existing Smart Forms delivered by SAP and custom-developed Smart Forms to the new forms solution is included in the standard SAP offering.

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We have been developing develop ing all our forms in Smart Forms. Is a migration tool to ol a part of SAP Web AS AS 6.40?  Yes. In this context, you need to consider der that some Smart Forms features (especially ly conditions) tions) are handled handled differently fferently in the new forms solution. ution. T his means that, dependin ng g on the comple exity xity of the Smart Form, it may be more convenient to create one (or more) new forms rather than migrate an existing one. In either case, y ou can continue to use the interface developed for Smart Forms.

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What licensing consequences, if any, does the joint functionality fu nctionality have for SAP customers? Usage of print forms (high-volume printing) is included in your respective SAP license.  You need a license license for Interactive Forms based on Ado Adobe be software w when hen you: Create your own custom-developed oped interactive ve form templates Modify an SAP-delivered interactive form template by, for example, adding interactive fields. This would be considered to be more than a cosmetic change (such as inserting your logo or some static text on an SAP-delivered interactive form template), and is therefore licensable. Note that the license applies only when you use interactive forms in a  produ  producti ctio on n system , that is when PDF forms are generated for filling in by end users.

Back to top Copyright © 2005 SAP AG, Inc. All Rights Reserved. SAP, mySAP, mySAP.com, xApps, xApp, and other SAP products and services mentioned herein as well as their respective respective logos are trademarks or registered registered trademarks of SAP AG in Germany and in several other countries all over the world. A ll other product, service names, trademarks and registered trademarks mentioned are the trademarks of their respective owners.

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