Agenda 20 Aug 07

Published on December 2016 | Categories: Documents | Downloads: 40 | Comments: 0 | Views: 262
of 109
Download PDF   Embed   Report

Comments

Content

KYOGLE COUNCIL
ORDINARY COUNCIL MEETING
TO BE HELD AT KYOGLE COUNCIL CHAMBERS, STRATHEDEN
STREET, KYOGLE

ON MONDAY 20 AUGUST 2007

Commencing at 3.30 p.m.

GENERAL MANAGER:

ARTHUR PIGGOTT

Dear Councillor,
In accordance with the provisions of the Local Government (Meetings) Regulation 1993,
you are hereby notified of the following Ordinary Meeting to be held at the KYOGLE
COUNCIL CHAMBERS, ON Monday 20 August 2007, AT 3.30 P.M.

DECLARATION OF PECUNIARY INTEREST
Councillors and Senior Staff are reminded to consider whether a Pecuniary Interest
exists in any matter on the Agenda for this Meeting or raised during the course of the
Meeting. The term "Pecuniary Interest' should be extended to include possible "conflicts
of interest” and immediately declared prior to discussion of the Agenda item. Where a
direct or indirect pecuniary interest exists, the member must refrain from commenting on
or voting on the subject matter and must leave the Chamber.

BUSINESS
Item 1
Item 2
Item 3
Item 4
Item 5
Item 6
Item 7
Item 8
Item 9
Item 10

Item 11
Item 12
Item 13
Item 14
Item 15

Apologies
Opening Prayer
Declaration of Interests by Councillors/Staff
Public Forum
Confirmation of Minutes
Public Access
Deputations
Questions from Councillors
Mayoral [report and Minute(s)]
Reports from General Manager
A Technical Services Section
B Planning Services Section
C Environmental Services Section
D Corporate Services Section
E Community Services Section
F General Manager’s Section
Notices of Motion
Reports from Delegates
Correspondence
Urgent Business Without Notice
Confidential Business Paper

ARTHUR PIGGOTT
GENERAL MANAGER

COUNCIL PRAYER
"Almighty God, Ruler of all the Nations, we ask for your blessing upon this Meeting of
Council.
Give us your wisdom to work in harmony and direct and prosper all that we do to the
advancement of your glory and the true welfare of the People of the Council Area.
AMEN

__________

Adopted by Council on October 21, 1991.
Resolution 91 /G 1159
Note: Council Policy is for the Mayor or Chairperson to lead the Council Meeting in the
Prayer at the start of the first Meeting of the day.

Council acknowledges that this meeting is being held on the Traditional Lands of
the Bundjalung people.
Adopted by Council on 11 December 2006.
Resolution 111206/21

__________

DISCLAIMER
The advice or information contained within the Minutes enclosed with this Business
Paper is given by the Council without liability or responsibility for its accuracy. Reliance
cannot be placed on this advice or information until the Minutes have been duly accepted
as an accurate record and confirmed by Resolution of Council.

(ARTHUR PIGGOTT),
GENERAL MANAGER.

PUBLIC FORUM GUIDELINES
Section 8.8 of Council’s Code of Meeting Practice states:
A Public Forum session is scheduled as the first item of business, following the Opening
Prayer, as part of the Ordinary Meeting. The Public Forum session allows residents to
question Councillors or Management on any issue without prior notice. The session is
reasonably informal. The maximum duration is 30 minutes.
Members of the public have the valuable opportunity to participate in Council matters
during the Public Forum session of Council. Council supports and welcomes public
contribution in this way. However, members of the public need to be aware that things
said in Council meetings may be heard by, or spread to, a wider audience then the
speaker may expect. Members of the public who speak at Council meetings also need
to be aware that they are not exempt from the laws of defamation in relation to
statements made at Council meetings.

PUBLIC ACCESS GUIDELINES
Section 8.9 of Council’s Code of Meeting Practice states:
8.9.1 That Public Access be scheduled for all Ordinary Meetings of Council.
8.9.2 Public Access be scheduled as the first item of business at each Ordinary Meeting
of Council following the Confirmation of Minutes item. A maximum of 30
minutes is allowed for the Public Access segment.
8.9.3 Individual residents concerned about a particular issue may make application for
public access and are required to register with the General Manager by phone
or in writing by the close of business on the working day preceding the meeting
day, and include the subject matter of the matter proposed for discussion.
8.9.4 If granted Public Access by the General Manager, the individual resident will be
allowed five (5) minutes to address Council. Five (5) minutes is allocated for
Council’s response.
DEPUTATION GUIDELINES
Section 8.11 of Council’s Code of Meeting Practice states:
Applications in writing, stating the subject matter to be discussed for Deputations to
address Council on a particular subject may be made to the General Manager at least
seven (7) days prior to the meeting.
Details of scheduled deputations are to be included in the Business Paper. Deputations
are allowed twenty (20) minutes to address Council and twenty (20) minutes for
questions and answers.
RESPONSE TO THE PUBLIC
Section 8.10 of Council’s Code of Meeting Practice states:
That a response acknowledging questions raised in Public Access or Deputations be
provided within five (5) days of discussions with Council.

ORDINARY COUNCIL MEETING
Monday 20 August 2007

INDEX TO BUSINESS PAPER
ITEM

PRECIS

PAGE

ITEM 1

APOLOGIES

1

ITEM 2

OPENING PRAYER

1

ITEM 3

DECLARATION OF INTERESTS BY COUNCILLORS/STAFF

1

ITEM 4

PUBLIC FORUM

1

ITEM 5

CONFIRMATION OF MINUTES

1

5.1

CONFIRMATION OF ORDINARY MINUTES

1

5.2

CONFIRMATION OF EXTRAORDINARY MINUTES

2

ITEM 6

PUBLIC ACCESS

2

ITEM 7

DEPUTATIONS

2

ITEM 8

QUESTIONS WITHOUT NOTICE FROM COUNCILLORS

3

ITEM 9

MAYORAL

4

9.1

MAYORAL ATTENDANCES

4

ITEM 10

GENERAL MANAGER ‘S REPORT

5

ITEM 10A

TECHNICAL SERVICES REPORT

5

10A.1

WORKS COMMITTEE REPORT

5

10A.2

WATER DIVERSION

18

10A.3

WORKS PROGRAM REPORT

19

10A.4

WATER SERVICES REPORT

20

ITEM 10B

PLANNING SERVICES REPORT

23

10B.1

DEVELOPMENT APPLICATIONS RECEIVED, DETERMINED
AND OUTSTANDING FOR THE PERIOD JULY 7, 2007 TO
AUGUST 10, 2007

23

10B.2

DRAFT AMENDMENT 19 TO KYOGLE LEP (RURAL
REZIDENTIAL REZONING) - UPDATE REPORT

43

10B.3

DEVELOPMENT APPLICATION 08/01 - BOUNDARY
ADJUSTMENT SUBDIVISION, CONSTRUCTION OF
SWIMMING POOL AND SPA

44

ORDINARY COUNCIL MEETING - 20 August 2007

10B.4

DEVELOPMENT APPLICATION 07/246 - ERECTION OF A
TOURISM AND COMMUNITY NOTICE BOARD

52

10B.5

A COUNTRY AFFAIR - FALL IN LOVE WITH KYOGLE - HOME
HOSTING ACTIVITIES

56

ITEM 10C

ENVIRONMENT SERVICES REPORT

61

10C.1

NORTH EAST WASTE FORUM

61

10C.2

KYOGLE LGA DOG ATTACK REPORT

64

ITEM 10D

CORPORATE SERVICES REPORT

66

10D.1

MONTHLY FINANCE REPORT - JULY

66

10D.2

JUNE QUARTER BUDGET REVIEW

67

10D.3

JUNE QUARTER MANAGEMENT PLAN REVIEW

68

10D.4

2006/2007 REVOTES

69

10D.5

REQUEST FOR ASSISTANCE WITH LEGAL COSTSBANKSTOWN CITY COUNCIL

70

10D.6

REVIEW OF KYOGLE COUNCIL WARD BOUNDARIES

72

10D.7

CONSTITUTIONAL REFERENDUMS

74

10D.8

APPLICATIONS FOR FINANCIAL ASSISTANCE

74

10D.9

REVIEW OF KYOGLE COUNCIL POLICIES

76

10D.10

FRAUD PREVENTION POLICY

77

10D.11

SALARY STRUCTURE

78

10D.12

EMAIL AND INTERNET USAGE POLICY

80

10D.13

OCCUPATIONAL HEALTH AND SAFETY POLICY

81

ITEM 10E

COMMUNITY SERVICES REPORT

81

ITEM 10F

GENERAL MANAGER'S REPORT

81

10F.1

MONTHLY MANAGEMENT REPORT

81

10F.2

MINUTES SENSE OF PLACE ADVISORY COMMITTEE 7 JUNE
2007

83

10F.3

UNCONFIRMED MINUTES OF SENSE OF PLACE ADVISORY
COMMITTEE; 2 AUG 07

88

10F.4

LOCAL GOVERNMENT & SHIRES ASSOCIATION;
COUNCILLOR PROFESSIONAL DEVELOPMENT PROGRAM

94

10F.5

KYOGLE MAIN STREET REDEVELOPMENT UPDATE

95

ITEM 11

NOTICES OF MOTION

97

ORDINARY COUNCIL MEETING - 20 August 2007

11.1

NOTICE OF MOTION; COUNCILLOR PETER LEWIS

97

ITEM 12

REPORTS FROM DELEGATES

99

ITEM 13

CORRESPONDENCE

99

ITEM 14

URGENT BUSINESS WITHOUT NOTICE

99

ITEM 15

CONFIDENTIAL BUSINESS PAPER

99

15.1

TENDER FOR SUPPLY OF 6 X 4 RIGID TIPPER

99

15.2

KYOGLE WATER SUPPLY OFF-STREAM STORAGE

100

15.3

PRIVACY MATTER

100

APPENDIX / ATTACHMENTS

Error!
Bookmark not
defined.

5.1

CONFIRMATION OF ORDINARY MINUTES

Error!
Bookmark not
defined.

5.2

CONFIRMATION OF EXTRAORDINARY MINUTES

Error!
Bookmark not
defined.

10A.2

WATER DIVERSION

Error!
Bookmark not
defined.

10A.4

WATER SERVICES REPORT

Error!
Bookmark not
defined.

10D.1

MONTHLY FINANCE REPORT - JULY

Error!
Bookmark not
defined.

10D.4

2006/2007 REVOTES

Error!
Bookmark not
defined.

10D.5

REQUEST FOR ASSISTANCE WITH LEGAL COSTSBANKSTOWN CITY COUNCIL

Error!
Bookmark not
defined.

10D.9

REVIEW OF KYOGLE COUNCIL POLICIES

Error!
Bookmark not
defined.

10D.11

SALARY STRUCTURE

Error!
Bookmark not
defined.

10F.5

KYOGLE MAIN STREET REDEVELOPMENT UPDATE

Error!
B k

ORDINARY COUNCIL MEETING - 20 August 2007

k

t

Bookmark not
defined.

ORDINARY COUNCIL MEETING - 20 August 2007

ITEM 1 APOLOGIES

ITEM 2 OPENING PRAYER

ITEM 3 DECLARATION OF INTERESTS BY COUNCILLORS/STAFF

ITEM 4 PUBLIC FORUM
Nil.
ITEM 5 CONFIRMATION OF MINUTES
5.1 CONFIRMATION OF ORDINARY MINUTES

Summary/Purpose
A copy of the Minutes for the Ordinary Meeting held on 16 July 2007 is included in the
attachments to the business paper.

Recommendation
That the Minutes of the Ordinary Meeting held 16 July 2007 be adopted.

Attachments
1.

Minutes of the Ordinary meeting held 16 July 2007.

ORDINARY COUNCIL MEETING 20 August 2007

Page 1

5.2 CONFIRMATION OF EXTRAORDINARY MINUTES

Summary/Purpose
A copy of the Minutes for the Extraordinary Meeting held on 23 July 2007 is included in
the attachments to the business paper.

Recommendation
That the Minutes of the Ordinary Meeting held 23 July 2007 be adopted.

Attachments
1.

Minutes of the Ordinary meeting held 23 July 2007.

ITEM 6 PUBLIC ACCESS
Nil.
ITEM 7 DEPUTATIONS
Nil.

ORDINARY COUNCIL MEETING 20 August 2007

Page 2

ITEM 8 QUESTIONS WITHOUT NOTICE FROM COUNCILLORS
Nil.

ORDINARY COUNCIL MEETING 20 August 2007

Page 3

ITEM 9 MAYORAL
9.1 MAYORAL ATTENDANCES

Summary/Purpose
The following summarises the Mayoral Activities for the month of July 2007.

Report
Date

Attendance

04.07.07

ACC Announcement funding for Hydro Therapy Pool at
Murwillumbah
NOROC meeting with candidates for Federal Election in Lismore
National Road Congress

05.07.07
08.07.07 10.07.07
13.07.07
13.07.07
14.07.07
16.07.07
16.07.07
17.07.07
19.07.07
20.07.07
21.07.07
23.07.07
23.07.07
24.07.07
24.07.07

Breakfast with Mark Vaile
Meeting with Phil Copenburg at Ballina
Attend Funeral of Council Employee Mr Ralph Compton
Council meeting
Farewell Dinner for Scott Turner
Mallanganee Progress Meeting
Leaders Forum
Attended Council Picnic Day
Official Opening New Stockyards at Kyogle Showground
Extraordinary Council Meeting
Meeting with Mark Vaile
ACC Announcement Funding for Ballina Community Centre - Mark
Vaile
Meeting with John Cobb regarding water

Recommendation
That the information contained in the Mayoral Interviews, Attendances, Activities and
Deputations for the month of July 2007 be received and noted.

ORDINARY COUNCIL MEETING 20 August 2007

Page 4

ITEM 10

GENERAL MANAGER ‘S REPORT

ITEM 10A

TECHNICAL SERVICES REPORT

10A.1

WORKS COMMITTEE REPORT

Summary/Purpose
This purpose of this report is to provide information to Council on the progress of the
Works Committee.
The Works Committee Meeting scheduled for August 13, 2007 was unable to be held
due to the lack of a quorum and accordingly the scheduled meeting was cancelled.
The agenda items for the Works Committee Meeting scheduled for August 13, 2007 are
included below;
Report
ITEM 4 REPORTS
Item-4.1

RURAL AND URBAN WORKS

Summary/Purpose
The purpose of this report is to advise the Committee of the progress of the rural and
urban works program.
Report
Maintenance grading and gravel resheeting on Horseshoe Creek Road has been
completed, and grading of Eden Creek Road and Hootens Road is in progress.
Work has commenced on the rehabilitation and widening of Fawcetts Plain Road
between Kyogle Road and Tims Lane. This job is being funded from the Roads to
Recovery supplementary program.
Construction of the Main Street upgrade is continuing, with work in progress on the
“blister” at the Geneva Street / Summerland way intersection.
Recommendation
That the Rural and Urban Works report be received and noted.

Item-4.2

STATE ROAD WORKS REPORT

ORDINARY COUNCIL MEETING 20 August 2007

Page 5

Summary/Purpose
The purpose of this report is to provide the Committee with an update on the progress of
the State Road construction and maintenance program.
Report
Routine maintenance works are continuing as required on the Summerland Way and
Bruxner Highway.
With the new financial year only just commenced, no additional ordered works have been
advised by RTA other than the completion of current maintenance on Mallanganee
Range. The 2007/08 resealing program is expected to be approved shortly so that the
work can be completed as early as possible.
Recommendation
That the State Road Works report be received and noted.

Item-4.3

REGIONAL ROAD WORKS REPORT

Summary/Purpose
The purpose of this report is to provide the Committee with an update on the progress of
works on the Regional roads.
Report
Routine maintenance works have been carried out on the regional roads over the past
month as required.
Contractor Bridge Solutions Australia has commenced work on the Bean Creek No 1
bridge on the Clarence Way, with demolition of the old bridge and site preparation
currently in progress.
Approval has been received from the RTA to commence the blackspot projects on
Bentley Road, Mt Lindesay Road and Clarence Way. These projects are all scheduled to
be completed by the end of 2007.
Recommendation
That the Regional Road Works report be received and noted.

Item-4.4

PLANT BUDGET REPORT - JULY

Summary/Purpose
This report presents updated plant data as at 31 July, 2007 for the Committee’s
information.
Report
Copies of the following reports are attached to the business paper:

ORDINARY COUNCIL MEETING 20 August 2007

Page 6

Plant and Depot Operations Budget,
Plant Replacement Schedule,
Plant Budget Report (by plant item).
Recommendation
That the Plant Budget Report be received and noted.
Attachments
1.
Plant and Depot Operations Budget.
2.
Plant Replacement Schedule.
3.
Plant Budget Report (by plant item).

(removed due to large size of document)

Item-4.5

QUARRIES REPORT

Summary/Purpose
This report is to provide an update to the Committee on Quarry operations and budget.
Report
Crushing operations were temporarily suspended for two weeks to enable preparation
works at the sewerage treatment works site to be undertaken. Quarry material crushed
for this work has been delivered to the site to provide room to stockpile the remaining
product required at the quarry.
On completion of the crushing for the sewerage works, production of sealing aggregate
and road base will proceed at Millers Quarry.
Recommendation
That the Quarries report be received and noted.

Attachments
1.
Quarries Operating Budget
QUARRIES - OPERATING
CHADBURNS
SALES
COST OF SALES
NET PROFIT/(LOSS)

Budget

0
0
0

YTD
31.07.07

0.00%
0.00%

0
0
0

MEDHURSTS

ORDINARY COUNCIL MEETING 20 August 2007

Page 7

SALES
COST OF SALES
NET PROFIT/(LOSS)

45,527
32,590
12,937

71.58%
28.42%

0
0
0

GRIFFITHS
SALES
COST OF SALES
NET PROFIT/(LOSS)

35,770
26,829
8,941

75.00%
25.00%

0
0
0

MILLERS
SALES
COST OF SALES
NET PROFIT/(LOSS)

233,406
201,156
32,250

86.18%
13.82%

8,436
7,305
1,131

SUMMARY
SALES
COST OF SALES
NET PROFIT/(LOSS)

314,703
260,575
54,128

82.80%
17.20%

8,436
7,305
1,131

EXPENSES
DEPRECIATION
OTHER EXPENSES

10,984
2,814
13,798

915
66
981

TOTAL OPERATING SURPLUS/(LOSS) 40,330

150

QUARRIES - CAPITAL
QUARRY DEVELOPMENT
STOCK ON HAND
ACCUMULATED DEPRECIATION

100,000
0
(10,984)
89,016

NET SURPLUS/(COST) OF ACTIVITY (48,686)

Item-4.6

0
6,296
(915)
5,381
(5,231)

FINANCIAL PERFORMANCE MAJOR WORKS - JULY

Summary/Purpose
This report presents an updated report on the Financial Performance on Major Works as
at 31 July, 2007.
Report
A copy of the Financial Performance Major Works is attached to the business paper.
Recommendation
That the Financial Performance Major Works Report be received and noted.

ORDINARY COUNCIL MEETING 20 August 2007

Page 8

Attachments
1.
Financial Performance Major Works (Road and Traffic Authority and Council).
(removed due to large size)

Item-4.7

ROAD CLOSURE UN-NAMED ROAD WARRAZAMBIL CREEK

Summary/Purpose
This report is to advise Council that an application has been received from the owners of
Lot 50 DP 755751, in Warrazambil Creek, to close the public road reserve through their
property at Warrazambil Creek.
Background Information
The owners have approached Council in writing requesting the section of road be
surveyed, closed and transferred to them.
Report
The area of public road in question is between Warrazambil Creek Road and Collins
Creek Road and bisects the applicant's land. The section of Council controlled road
reserve proposed to be closed is approximately 3.7Ha in area. The applicant has also
made application to the Department of Lands to close other areas of crown controlled
public road reserve within Lot 103 DP 755751 (this area can be seen in the top left
corner of the plan below shaded black).
(Picture taken out due to size)
The road reserve is of approximately 20m in width (and variable) and is bounded on both
sides by the applicant's land, Lot 50 DP 755751. The road reserve contains no road
formation. The section of public road reserve is a continuation of an area of public road
reserve previously authorised for closure by Council. This leaves the area now subject to
consideration for closure isolated and fully contained within the applicants land. This
section of the public road reserve is not utilised for any property access and has no
strategic importance to Council.
Budget & Financial Aspects
All costs associated with the cost of the road closure process would be expected to be
borne by the applicant.
Recommendation
1.
That Council seek formal agreement with the applicant that all costs associated with
the closure, including purchase of land, are to be borne by the applicant.
2.
That Council proceeds to lodge a Road Closure Application once agreement has
been obtained for the costs associated with the application to be borne by the
applicant.
3.
That, subject to the above, Council authorises the Common Seal to be affixed in the
presence of the Mayor and General Manager to the documents relating to the

ORDINARY COUNCIL MEETING 20 August 2007

Page 9

4.

closing of the portion of Public Road through Lot 50 DP 755751, at Warrazambil
Creek.
That Council authorises the Common Seal to be affixed in the presence of the
Mayor and General Manager to the documents relating to the transfer of the portion
of Public Road through Lot 50 DP 755751, at Warrazambil Creek.

Attachments
1.
Letter from the applicant requesting road closure to be considered by Council.

(removed due to size of document)

Item-4.8

PUBLIC GATES AND GRIDS REVIEW UPDATE

Summary/Purpose
The aim of this report is to provide information to the Works Committee in relation to the
review of Public Gates and Grids currently underway.
Previous Council Consideration
A report on this same matter was presented to the Works Committee at their meeting of
12 February 2007.
Report
This report is provided to deal specifically with one of the main issues identified in the
report of February 12, 2007 ie the “Removed” structures, or those Public Gate Permits
which have been issued where no structure presently exists on Councils Road Network.
The report from February 12, 2007 included the following information;
“Public Gate Permits with no existing structures, but where the Permit has not been
formally Revoked. One (1) of these relates to a Public Gate Permit issued recently on
Mills Road which requires the relocation or removal of an existing gate structure and
replacement with a structure at the approved location. The other 133 Public Gate Permits
ORDINARY COUNCIL MEETING 20 August 2007

Page 10

with no existing structures were all issued on or before 1988. It is intended to
recommend to Council that these Public Gate Permits be formally Revoked by Council
such that they cannot be re-instated without assessment under Councils current Public
Gates and Bypass (Cattle Grid) Policy and Public Gates and Bypasses (Cattle Grids)
Management Plan. A report to this effect is expected to be presented to Councils Works
Committee at their March meeting.”
Council's investigations have now limited this list to 132 Public Gate Permits. The details
held in Councils Register of Public Gates for each of these is provided in the attached
spreadsheet.
Recommendation
That Council Revoke Public Gate Permits 1, 2, 3, 4, 7, 8, 11, 12, 13, 14, 16, 19, 20, 23,
24, 28, 29, 30, 31, 32, 33, 34, 36, 38, 40, 41, 42, 44, 45, 47, 53, 60, 61, 64, 66, 67, 69,
70, 71, 77, 79, 87, 91, 92, 94, 99, 109, 110, 111, 116, 118, 122, 128, 135, 136, 137, 139,
140, 142, 143, 146, 147, 148, 152, 156, 157, 168, 172, 173, 174, 175, 176, 181, 182,
187, 188, 191, 194, 195, 199, 200, 204, 209, 213, 215, 216, 217, 221, 224, 226, 229,
231, 234, 238, 239, 242, 243, 244, 247, 248, 253, 260, 261, 265, 267, 268, 270, 272,
273, 275, 276, 278, 280, 282, 284, 285, 286, 290, 292, 293, 299, 300, 306, 308, 322,
323, 324, 325, 326, 329, 330.
Attachments
1.
Spreadsheet titled “PUBLIC GATES AND GRIDS REMOVED TO BE REVOKED”
dated August 6, 2007

ORDINARY COUNCIL MEETING 20 August 2007

Page 11

(removed due to size)

ORDINARY COUNCIL MEETING 20 August 2007

Page 12

Item-4.9

ROAD NAMING - ROUS STREET WIANGAREE

Summary/Purpose
This report is to provide the Works Committee with information regarding the proposed
renaming of Rous Street, Wiangaree.
Previous Council Consideration
A report was presented to Council's Ordinary Meeting of May 21, 2007 on this matter. At
this meeting Council resolved;
“That Council advertises for submissions from the public on the road naming issue listed
below;
Road Name Current Road Name or
Description of Route
2005
Rous Street

Proposed Road Name

Reason

Gleeson Street

Confusion with
Rous
Street,
Kyogle

"
Report
The proposed road name was advertised on May 26, 2007 requesting submissions from
the public. A total of three (3) written submissions were received. (Copies attached to this
report).
The first two submissions requested the name of “Neville Bonner Street”, which was
discussed briefly in the original report to Council. It was noted that this was considered
as an appropriate name origin, but a “Bonners Lane” already exists in the Woolners Arm
area and the potential to create further confusion was taken into consideration and the
name deemed inappropriate.
The third submission requested the name of “Anderson Street” after a current resident.
This name was considered as inappropriate for two reasons;
1.
The existing “Anderson Street” in Kyogle
2.
The use of a living person for the name origin
Discussions were then held over the phone with the affected owners in residence on
Rous Street, Wiangaree. All were generally supportive of the originally proposed name of
“Gleeson Street”.
Recommendation
That, under section 162 of the Roads Act 1993, Council adopts the proposed road name
shown below and serve notice of this name on Australia Post, the Registrar-General and
the Surveyor General as required under Section 7 of the Roads (General) Regulation
2000, prior to Gazettal.

Road Name Current Road Name or
Description of Route
ORDINARY COUNCIL MEETING 20 August 2007

Proposed Road Name

Reason

Page 13

2005

Rous Street

Gleeson Street

Confusion with Rous
Street, Kyogle

Attachments
1.
Submission from Harry Flower received June 16, 2007
2.
Submission from Michael Brooke received June 19, 2007
3.
Submission from the Wiangaree Progress Association received June 27, 2007

ORDINARY COUNCIL MEETING 20 August 2007

Page 14

(Removed due to size)

ORDINARY COUNCIL MEETING 20 August 2007

Page 15

ORDINARY COUNCIL MEETING 20 August 2007

Page 16

Recommendation
1.

That Council receives and notes Agenda Items 4.1, 4.2, 4.3, 4.4, 4.5, and 4.6 of the
Works Committee Meeting that was scheduled to be held on August 13, 2007.

2.

Item 4.7
a) That Council seek formal agreement with the applicant that all costs associated
with the closure, including purchase of land, are to be borne by the applicant.
b) That Council proceeds to lodge a Road Closure Application once agreement
has been obtained for the costs associated with the application to be borne by
the applicant.
c) That, subject to the above, Council authorises the Common Seal to be affixed in
the presence of the Mayor and General Manager to the documents
d) relating to the closing of the portion of Public Road through Lot 50 DP 755751,
at Warrazambil Creek.
e) That Council authorises the Common Seal to be affixed in the presence of the
Mayor and General Manager to the documents relating to the transfer of the
portion of Public Road through Lot 50 DP 755751, at Warrazambil Creek

3.

Item 4.8
That Council Revoke Public Gate Permits 1, 2, 3, 4, 7, 8, 11, 12, 13, 14, 16, 19, 20,
23, 24, 28, 29, 30, 31, 32, 33, 34, 36, 38, 40, 41, 42, 44, 45, 47, 53, 60,
61, 64, 66, 67, 69, 70, 71, 77, 79, 87, 91, 92, 94, 99, 109, 110, 111, 116, 118, 122,
128, 135, 136, 137, 139, 140, 142, 143, 146, 147, 148, 152, 156, 157, 168, 172,
173, 174, 175, 176, 181, 182, 187, 188, 191, 194, 195, 199, 200, 204, 209, 213,
215, 216, 217, 221, 224, 226, 229, 231, 234, 238, 239, 242, 243, 244, 247, 248,
253, 260, 261, 265, 267, 268, 270, 272, 273, 275, 276, 278, 280, 282, 284, 285,
286, 290, 292, 293, 299, 300, 306, 308, 322, 323, 324, 325, 326, 329, 330.

4.

Item 4.9
That, under section 162 of the Roads Act 1993, Council adopts the proposed road
name shown below and serve notice of this name on Australia Post, the RegistrarGeneral and the Surveyor General as required under Section 7 of the Roads
(General) Regulation 2000, prior to Gazettal.

Road Name Current Road Name or
Description of Route
2005
Rous Street

ORDINARY COUNCIL MEETING 20 August 2007

Proposed Road Name

Reason

Gleeson Street

Confusion with Rous
Street, Kyogle

Page 17

10A.2

WATER DIVERSION

Summary/Purpose
This report is to update Council with information relevant to the potential damming and
diversion of rivers in the Northern Rivers Region.
Previous Council Consideration
At its Ordinary meeting on May 21, 2007, Council considered a report titled “Integrated
Water Supply Options for NE NSW and SE Qld” which discussed the desktop study
produced for the National Water Commission on the topic.
Council received and noted the report and resolved to write to the parties concerned
expressing support for further investigations.
Report
Correspondence has been received from the Northern Rivers Catchment Management
Authority setting out a number of principles which they consider should be taken into
account in any discussion regarding inter catchment transfers or diversions.
A copy of this correspondence is included in the attachments for Council’s information.
Correspondence has also been received from the office of the Queensland Premier in
response to Council’s letter following the May meeting advising that the proposal to
divert water from the Clarence River to South East Queensland is a Commonwealth
Government proposal and that the Queensland Government has no plans for such a
project in its existing water resource programs in South East Queensland. A copy of this
correspondence is included in the attachments.
Acknowledgement has been received from the New South Wales Premier advising that
Council’s letter has been referred to the Hon P C Koperberg MP, Minister for Climate
Change, Environment and Water. (Copy included with attachments)
On Thursday July 26, 2007 a meeting in Kyogle was arranged by the Hon Thomas
George between the Hon John Cobb MP, Assistant Minister for the Environment and
Water Resources, the Mayors and General Managers of Kyogle and Tenterfield
Councils, the Business and Corporate Services Manager of Rous Water, the Hon Ian
Causley MP, Federal Minister for Page and Chris Gulaptis, Nationals Candidate for
Page. The possible dam on the Clarence River was discussed and the Assistant Minister
pointed out that the National Water Commission had no power to build dams and any
new dam would be a matter for Councils to take up with the State Government. It was
agreed, however, that a further study on the capability of water resources in the north
east of New South Wales to meet future demand is desirable so that a strategy can be
developed to meet those demands and avoid the situation which currently exists in south
east Queensland.

ORDINARY COUNCIL MEETING 20 August 2007

Page 18

Recommendation
That the Water Diversion Report be received and noted.
Attachments
1. Letter from Northern Rivers Catchment Management Authority
2. Letter from Office of the Premier Queensland Government
3. Letter from Premier of NSW

10A.3

WORKS PROGRAM REPORT

Summary/Purpose
The purpose of this report is to advise Council of the activities of the Works Section since
the last report to Council on July 16, 2007.

Report
Maintenance Works
Resheeting and maintenance grading on Horseshoe Creek Road has been completed
and grading has been carried out on Eden Creek Road and Hootens Road in the past
month.
Shoulder grading on Ettrick Road, and the sealed sections of Green Pigeon Road and
Horseshoe Creek Road is in progress, and grading of roads in the Sextonville/ Dyraaba
area has commenced and will continue over the next month.
Other maintenance work is being carried out on State and Regional roads as required.
Construction Works
Work is in progress on the rehabilitation of 4km of Fawcetts Plain Road between Kyogle
Road and Tims Lane. This work is expected to be completed during August.
Construction of the new bridge over Bean Creek on the Clarence Way north of Old
Bonalbo has commenced with piling work completed and installation of abutments and
the pier in progress.
Work is continuing on the main street redevelopment with the blister at the Geneva
Street/ Summerland Way intersection completed and footpath and kerb and gutter
replacement in progress.
Action Requests
29 action requests have been received in person or by phone between July 1 and July
26 and 1 written customer request relating to road maintenance were received. These
are summarised as follows:

ORDINARY COUNCIL MEETING 20 August 2007

Page 19

Requests for unsealed roads maintenance:
Clarence Way, Gabal Road, Gorge Creek Road, Hildebrands Road, Link Road, Baraimal
Lane, Hillyards Road, Boorabee Creek Road, Eden Creek Road, Sugar Glider Road.
Requests for sealed roads maintenance:
Fawcetts Plain Road, Tabulam Road, Summerland Way Dairy Flat.
Requests for maintenance to urban streets, drains & footpaths:
Highfield Road, Anzac Drive, Summerland Way Kyogle, Curtois Street.
Requests for maintenance to trees, vegetation:
Gill St, Capeen Street.
Requests for maintenance to signs
Mundalong Street
Requests for repairs to bridges, culverts:
McClelland Road, Findon Creek Road, Hillyard Road, Yabbra Road, Old Tweed Road,
Homestead Road.
Recommendation
That the Works Program Report be received and noted.

10A.4

WATER SERVICES REPORT

Summary/Purpose
This report deals with general operation, maintenance, and capital works carried out by
the water and sewerage section since the last report to Council on July 9, 2007.
Kyogle Water
Level 2 Water Restrictions are now in place. Routine maintenance of the filtration works
and reticulation system continue without significant issues.
Kyogle Sewerage
Regular testing for compliance with licensing requirements and routine maintenance of
treatment works and reticulation continue without significant issues.
Construction works have commenced on the Kyogle Sewage Treatment Works
augmentation, including the septage treatment facility.
Councils consultants have completed a draft operations manual for distribution to the
Project Specific Reference Group members. This will be sent with a call for expressions
of interest for involvement in the operation and management of the hydroponic wetland
facility currently under construction.

ORDINARY COUNCIL MEETING 20 August 2007

Page 20

Bonalbo Water
Routine maintenance of the bulk water transfer reticulation continues without significant
issues. The dam at Bonalbo is currently at 75% and water restrictions have been raised
to Level 3.
A meeting was held between officers of Council, the Department of Water and Energy
(DWE) and the preferred tenderer for the Bonalbo WTP design and construct contract.
Unfortunately issues remain outstanding, and due to the cost implications of several
variations to comply with DWE requirements, further information is also being sought
from other tenderers and a further evaluation of the tenders will be required before any
engagement can be made for the contract. A further report will be presented to Council in
September when it is hoped that a way forward can be agreed upon with the DWE.
Urbenville Muli Muli Woodenbong Water Supply
Level 6 Water Restrictions have been imposed for Urbenville, Muli Muli and
Woodenbong on Friday August 10, 2007. A site meeting was held on August 10, 2007
between officers from Council, Tenterfield Shire Council and the NSW Department of
Primary Industries (Fisheries). The current water level behind the Tooloom Falls is just
over 900mm below the top of the natural weir. At this water level there would normally
only be Level 4 Water Restrictions imposed, and there remains a substantial volume of
useable storage in the weir pool behind Tooloom Falls. However, the existing raw water
intake structure is not designed to access water at this low a level. A solution was
designed on site, and approved in principle by the DPI, with a dredging permit to be
issued within the next week, and fabrication of a new intake structure to commence as
soon as possible. The NSW Department of Water and Energy, has also given TSC
assurances that 50% subsidy will be available for the works through the Emergency
Drought Relief funding. In the interim period the villages of Urbenville, Muli Muli and
Woodenbong have been put on Level 6 Water Restrictions to try to reduce consumption
as much as possible whilst these works are planned and undertaken.
In relation to the UMMWWS Council has been advised that matters have been
addressed to allow the Department of Water and Energy to grant TSC Stage 2 approval
to allow the calling of tenders for the construction of the Water Treatment Plant. Officers
of the DWE advised that this approval will be given at the end of August, 2007. Meetings
have already been held between officers of Council, the DWE and TSC to resolve minor
issues. Hunter Water Australia will now be finalising the tender documents in preparation
for the calling of tenders, which is anticipated soon.
Woodenbong and Bonalbo Sewerage
Regular testing for compliance with licensing requirements and routine maintenance of
treatment plants and reticulation continue without significant issues.
Delivery of materials for the Bonalbo and Woodenbong effluent reuse scheme expansion
works have been delayed slightly, meaning construction cannot commence before
September 2007. The first project to be undertaken is the Woodenbong Golf Club works,
which are planned for a start in the first two weeks of September, and works at Bonalbo
will commence after completion of construction in Woodenbong.
Stormwater and Flood Mitigation

ORDINARY COUNCIL MEETING 20 August 2007

Page 21

Major projects that have been identified as priorities in the 2007/2008 financial year
include;
• Installation of gross pollutant trap at Ettrick/Geneva Street intersection and
piping of the open drains on either side of the railway viaduct in the same area
(most materials have been purchased for this project)
• Piping on a 100m section of the open drain from the Summerland Way running
past Andersons Engineering
• Piping of the open drain from the Highfield area where it adjoins premises in
Merrigan Street (materials have been purchased for this project)
These projects were originally intended to commence in July 2007, but commitments to
the Kyogle Main Street project and the Kyogle Sewage Treatment Works augmentation
have taken priority and these works will be delayed until staff and plant are available
from one of these projects.
Recommendation
That Council receives and notes the Water Services Report.
Attachments
1.
2.

Kyogle and Bonalbo water supplies restrictions levels
UMMWWS restrictions levels

ORDINARY COUNCIL MEETING 20 August 2007

Page 22

ITEM 10B

PLANNING SERVICES REPORT

10B.1

DEVELOPMENT APPLICATIONS RECEIVED, DETERMINED AND
OUTSTANDING FOR THE PERIOD JULY 7, 2007 TO AUGUST 10,
2007

Summary/Purpose
This item presents to Council a summary of the Development Applications Received,
Determined and Outstanding for the period July 7, 2007 to August 10, 2007.
Report
2005/122
Property:
L 24 DP 21237 Fairy Mount Parish, Rous County.
Address:
May Street Kyogle
Applicant/Owner:
Aspect North / Mr. C Viel & Miss R Endres
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Delegated Approval
___________________________________________________________________
05/131
Property:
Lot 784 DP 845464 Queebun Parish, Rous County.
Address:
Dyraaba Road Dyraaba
Applicant/Owner:
Mark Stewart / Mr. M & Mrs. H Stewart
Proposal:
Dwelling In Principle
Received:
Referred To DMP For Comment
Status:
Awaiting DMP comments
___________________________________________________________________
05/147
Property:
L 97 DP 755751 Warrazambil Parish, Rous County.
Address:
Lynches Creek Road Lynchs Creek
Applicant/Owner:
Shane McDaniel Hickey / Mr. S & Mr. J Hickey
Proposal:
Piggery Shed
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2006/159
Property:
Lot 2 DP 123265 Boorabee Parish, Rous County.
Address:
Roseberry Creek Road, Roseberry Creek
Applicant/Owner:
Tony Michael Boyd / Comdox No.203 Pty Ltd
Proposal:
Dwelling
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2006/178
Property:
Lot 11 DP 1050123 Fairy Mount Parish, Rous County.
Address:
Homeleigh Rd Homeleigh
Applicant/Owner:
Marek Gold / Mr M Gold
Proposal:
Health retreat, cabins and primitive camping
ORDINARY COUNCIL MEETING 20 August 2007

Page 23

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2006/187
Property:
Lot 612 DP 1043412 Boorabee Parish, Rous County.
Address:
Dunns Road Doubtful Creek
Applicant/Owner:
Simon Peter Van Oorde / Mr SP Van Oorde
Proposal:
Dwelling
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2006/195
Property:
Lot 11 DP 881873 Cougal Parish, Rous County.
Address:
Lions Rd Cougal
Applicant/Owner:
Bill Simonds / Classical Plus
Proposal:
Farmstay
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/36
Property:
Lot 314 DP 869678 Toonumbar Parish, Rous County.
Address:
Green Pigeon Road Green Pigeon
Applicant/Owner:
Newton Denny Chapelle / BJ & BJ Kuhnell
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Awaiting RFS comments
___________________________________________________________________
2007/48
Property:
Lot 4 DP 773068 Jiggi Parish, Rous County.
Address:
Stony Chute Rd Wadeville
Applicant/Owner:
G Waldron / Staron Pty Ltd
Proposal:
As Built Dwelling Additions
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/61
Property:
Lot 82 DP 826324 Ettrick Parish, Rous County.
Address:
Eden Creek Rd Wyneden
Applicant/Owner:
GM Project Development & Management / C & E Warburton
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/77
Property:
Lot 1 DP 108238 Fairy Mount Parish, Rous County.
Address:
Summerland Way Kyogle
Applicant/Owner:
Commercial Hotel / Richards, Facey & Others
Proposal:
Renovation Of Hotel
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/84
Property:
Lot 1 DP 220877 Unumgar Parish, Rous County.
Address:
Summerland Way Unumgar
Applicant/Owner:
T Riordan / WG & ME Pethers
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 24

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/85
Property:
Lot 38 DP 751062 Evans Parish, Buller County.
Address:
Clarence Way Bottle Creek
Applicant/Owner:
Newton Denny Chapelle / I & R Munn
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2007/91
Property:
Lot 12 DP 1099076 Geneva Parish, Rous County.
Address:
Ettrick Rd Horse Station Creek
Applicant/Owner:
Newton Denny Chapelle/ Loxley
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/100
Property:
Lot 79 DP 6029 Stratheden Parish, Rous County.
Address:
Ellems Rd Edenville
Applicant/Owner:
Newton Denny Chapelle / FR & JA Ellem
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/101
Property:
Lot 2 DP 623075 Langwell Parish, Rous County.
Address:
Knights Rd Ettrick
Applicant/Owner:
Enviro Link Consulting / JD & LM Rollings
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/107
Property:
Lot 80 DP 755753 Wiangarie Parish, Rous County.
Address:
Collins Creek Rd Fawcetts Plain
Applicant/Owner:
Newton Denny Chapelle / J Friend & PA Holt
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/109
Property:
Lot 1 DP 376507 Runnymede Parish, Rous County.
Address:
Durhams Rd Cedar Point
Applicant/Owner:
Newton Denny Chapelle / CL McLaughlin & KJ Jones
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/112
Property:
Lot 1 DP 720439 Ettrick Parish, Rous County.
Address:
Lamberton Road Ettrick
Applicant/Owner:
Newton Denny Chapelle / GF Bebb
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 25

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/113
Property:
Lot 128 DP 810152 Tabulam Parish, Drake County.
Address:
Bruxner Hwy Tabulam
Applicant/Owner:
Newton Denny Chapelle / W Hewetson
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/116
Property:
Lot 61 DP 755723 Mummulgum Parish, Rous County.
Address:
Bruxner Hwy Mummulgum
Applicant/Owner:
Darren Leonard Ward / Mr DL & Mrs MA Ward
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/117
Property:
Lot 230 DP 755732 Queebun Parish, Rous County.
Address:
Trentys Lane Dyraaba
Applicant/Owner:
Newton Denny Chapelle / Great Southern Property
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/118
Property:
Lot 16 DP 7628 Geneva Parish, Rous County.
Address:
William St Geneva
Applicant/Owner:
Gregory Hugh O'Reilly / Mr GH & Mrs RY O'Reilly
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/119
Property:
Lot 1 DP 706079 Wyndham Parish, Rous County.
Address:
Wiangaree Back Rd West Wiangaree
Applicant/Owner:
R W Newman / Mr RW & Mrs KE Newman
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/120
Property:
Lot 11 DP 1071122 Warrazambil Parish, Rous County.
Address:
Collins Valley Rd Collins Creek
Applicant/Owner:
Newton Denny Chapelle / GR & JV White
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/123
Property:
Lot 3 DP 841541 Geneva Parish, Rous County.
Address:
Old Cob-O-Corn Rd Horse Station Creek
Applicant/Owner:
Newton Denny Chapelle / RJ & RS Cowley
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 26

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/125
Property:
Lot 112 DP 669044 Stratheden Parish, Rous County.
Address:
Omagh Rd Cedar Point
Applicant/Owner:
Newton Denny Chapelle / WJT & BT Canty
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/126
Property:
Lot 26 DP 264076 Cougal Parish, Rous County.
Address:
Brindle Creek Rd Loadstone
Applicant/Owner:
Enviro Link Consulting / RJ Vine
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/128
Property:
Lot 3 DP 586067 Hanging Rock Parish, Rous County.
Address:
Lofts Pinnacle Rd Lillian Rock
Applicant/Owner:
Enviro Link consulting / SP & SL Lansdown
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/130
Property:
Lot 621 DP 787517 Warrazambil Parish, Rous County.
Address:
Warrazambil Creek Road Warrazambil
Applicant/Owner:
John Taylor Carson / Mr JT & Mrs EA Carson
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/134
Property:
Lot 2 DP 858153 Fairy Mount Parish, Rous County.
Address:
Walters Rd Horseshoe Creek
Applicant/Owner:
Newton Denny Chapelle / TG Matthews
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/135
Property:
Lot 53 DP 755751 Warrazambil Parish, Rous County.
Address:
Green Pigeon Rd Green Pigeon
Applicant/Owner:
Newton Denny Chapelle / WR Williams
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/136
Property:
Lot 92 DP 755706 Ettrick Parish, Rous County.
Address:
Green Pigeon Road Green Pigeon
Applicant/Owner:
Newton Denny Chapelle / RF & JE Overgaard
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 27

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/137
Property:
Lot 32 DP 740555 Warrazambil Parish, Rous County.
Address:
Bruxner Highway Sandilands
Applicant/Owner:
Newton Denny Chapelle / RF & JE Overgaard
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/139
Property:
Lot 110 DP 1004972 Dyraaba Parish, Rous County.
Address:
Dyraaba Road Piora
Applicant/Owner:
Newton Denny Chapelle / NJ & JF Frances
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/140
Property:
Lot 11 DP 1091119 Fairy Mount Parish, Rous County.
Address:
Fawcetts Plain Rd Fawcetts Plain
Applicant/Owner:
Newton Denny Chapelle / MJ Brown
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/141
Property:
Lot 67 DP 755706 Ettrick Parish, Rous County.
Address:
Brays Rd Ghinni Ghi
Applicant/Owner:
Newton Denny Chapelle / NH Roatz
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/142
Property:
Lot 411 DP 825157 Warrazambil Parish, Rous County.
Address:
Collins Creek Rd Collins Creek
Applicant/Owner:
Newton Denny Chapelle / Madara Pty Ltd
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/143
Property:
Lot 23 DP 1013355 Geneva Parish, Rous County.
Address:
Wiangaree Back Rd Geneva
Applicant/Owner:
Newton Denny Chapelle / LW Murphy
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/144
Property:
Lot 12 DP 748266 Fairy Mount Parish, Rous County.
Address:
Homeleigh Rd Homeleigh
Applicant/Owner:
Newton Denny Chapelle / NM Duley
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 28

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/147
Property:
Lot 771 DP 849884 Ettrick Parish, Rous County.
Address:
Ghinni Ghi Road Iron Pot Creek
Applicant/Owner:
Newton Denny Chapelle / JM Connolly
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/149
Property:
Lot 3 DP 14516 Fairy Mount Parish, Rous County.
Address:
Killaloe Rd Green Pigeon
Applicant/Owner:
Newton Denny Chapelle / KW & VR Phelps
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/150
Property:
Lot 4 DP 802132 Warrazambil Parish, Rous County.
Address:
Green Pigeon Rd Green Pigeon
Applicant/Owner:
Newton Denny Chapelle / KW & VR Phelps
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/151
Property:
Lot 213 DP 752397 Tabulam Parish, Drake County.
Address:
Bruxner Highway Tabulam
Applicant/Owner:
Enviro Link Consulting / Conspec Trading Pty Ltd
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/153
Property:
Lot 1 DP 527983 Sandilands Parish, Drake County.
Address:
Bruxner Hwy Sandilands
Applicant/Owner:
Enviro Link Consulting / Mara Seeds Pty Ltd
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/154
Property:
Lot 2 DP 709493 Capeen Parish, Buller County.
Address:
Duck Creek Rd Duck Creek
Applicant/Owner:
Enviro Link Consulting / JS Allen, SA Allen & NE young
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/155
Property:
Lot 22 DP 826414 Fairy Mount Parish, Rous County.
Address:
Green Pigeon Rd Horseshoe Creek
Applicant/Owner:
T De Re / WJ & BM Jarrett Pty Ltd
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 29

Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/158
Property:
Lot 290 DP 755732 Queebun Parish, Rous County.
Address:
Eggins Rd Doubtful Creek
Applicant/Owner:
Newton Denny Chapelle / RF & JE Overgaard & MW & LJ Chrystal
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/159
Property:
Lot 11 DP 846968 Roseberry Parish, Rous County.
Address:
Roseberry Creek Rd Roseberry Creek
Applicant/Owner:
Newton Denny Chapelle / J Friend & PA Holt
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/160
Property:
Lot 22 DP 1027181 Peacock Parish, Buller County.
Address:
Clarence Way Bonalbo
Applicant/Owner:
Newton Denny Chapelle / DT & RL Amos
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/161
Property:
Lot 1 DP 529272 Fairy Mount Parish, Rous County.
Address:
Kyogle Rd Kyogle
Applicant/Owner:
Newton Denny Chapelle / GF & CJ Rogers
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/162
Property:
Lot 238 DP 729452 Tabulam Parish, Drake County.
Address:
Rodgers Road Tabulam
Applicant/Owner:
Envirolink / JD & EM Cousins
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/163
Property:
Lot 351 DP 717852 Robertson Parish, Buller County.
Address:
Clarence Way Bonalbo
Applicant/Owner:
Envirolink / RJ & EM Amos
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/164
Property:
Lot 986 DP 881575 Evans Parish, Buller County.
Address:
Tabulam Rd Lower Bottle Creek
Applicant/Owner:
Enviro Link Consulting / DB Robertson
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 30

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/165
Property:
Lot 1 DP 865896 Black Camp Parish, Drake County.
Address:
Tunglebung Creek Rd Tunglebung
Applicant/Owner:
Enviro Link Consulting / RJ & EL Amos
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/166
Property:
Lot 56 DP 755706 Ettrick Parish, Rous County.
Address:
Afterlee Road Smiths Creek
Applicant/Owner:
Newton Denny Chapelle / MK & KT Tasker
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/167
Property:
Lot 86 DP 755751 Warrazambil Parish, Rous County.
Address:
Wender Rd Collins Creek
Applicant/Owner:
Newton Denny Chapelle / BW Baillie, RN Skelton & H Kerr
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/168
Property:
Lot 69 DP 755719 Loadstone Parish, Rous County.
Address:
Lynches Creek Road Lynchs Creek
Applicant/Owner:
Newton Denny Chapelle / M Lloyd
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/169
Property:
Lot 297 DP 755732 Queebun Parish, Rous County.
Address:
Babyl Creek Rd Babyl Creek
Applicant/Owner:
Newton Denny Chapelle / RM Noble
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/170
Property:
Lot 4 DP 715407 Cougal Parish, Rous County.
Address:
Gradys Creek Road Gradys Creek
Applicant/Owner:
Boskae Environmental Planning / RM & AB Brownlie
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/171
Property:
Lot 11 DP 1010543 Queebun Parish, Rous County.
Address:
Sextonville Rd Doubtful Creek
Applicant/Owner:
Landpartners / PR Corrigan
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 31

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/173
Property:
Lot 56 DP 755733 Roseberry Parish, Rous County.
Address:
Calamia Rd Old Grevillia
Applicant/Owner:
GM Project Development / GS & JL Pratt
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/174
Property:
Lot 62 DP 755711 Hanging Rock Parish, Rous County.
Address:
Gabal Rd Lillian Rock
Applicant/Owner:
GM Project Development / NE Barter
Proposal:
Subdivision 2 Lots
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/175
Property:
Lot 4 DP 873345 Tooloom Parish, Buller County.
Address:
Jasper Iverson Rd Tooloom
Applicant/Owner:
PMM Sydney Pty Ltd / Brisbane Plantation Forests
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/176
Property:
Lot 77 DP 755723 Mummulgum Parish, Rous County.
Address:
Bruxner Highway Mummulgum
Applicant/Owner:
P N Van Mourik / Mr WJ & Mrs PN Van Mourik
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/177
Property:
Lot 2 DP 1004124 Hanging Rock Parish, Rous County.
Address:
Kyogle Rd Lillian Rock
Applicant/Owner:
Landpartners
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/178
Property:
Lot 12 DP 1104546 Fairy Mount Parish, Rous County.
Address:
Green Pigeon Rd Horseshoe Creek
Applicant/Owner:
John Joseph Hession / Mrs KM & Mr BJ Reeves
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/179
Property:
Lot 308 DP 755732 Queebun Parish, Rous County.
Address:
Sextonville Road Doubtful Creek
Applicant/Owner:
John Joseph Hession / Mr GP & U Waring
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 32

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/180
Property:
Lot 7 DP 8126 Ettrick Parish, Rous County.
Address:
Eden Creek Rd Wyneden
Applicant/Owner:
John Joseph Hession / Mr JA Summers
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/181
Property:
Lot 13 DP 1036751 Cougal Parish, Rous County.
Address:
Brindle Creek Rd Loadstone
Applicant/Owner:
John Joseph Hession / Mr EF & Ms MM Webster
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/182
Property:
Lot 3 DP 755690 Boorabee Parish, Rous County.
Address:
Back Creek Rd Boorabee Park
Applicant/Owner:
John Joseph Hession / Mr TW Pratt
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/183
Property:
Lot 84 DP 751050 Capeen Parish, Buller County.
Address:
Clarence Way Old Bonalbo
Applicant/Owner:
John Joseph Hession / Mr BA & Mrs LJ Holden
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Withdrawn
___________________________________________________________________
2007/188
Property:
Lot 32 DP 1047834 Queebun Parish, Rous County.
Address:
Carruthers Rd Doubtful Creek
Applicant/Owner:
John Joseph Hession / Tasmanian Plantation Pty Ltd
Proposal:
Subdivision Into 3 Lots
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/191
Property:
Lot 11 DP 1065487 Roseberry Parish, Rous County.
Address:
Roseberry Creek Rd Roseberry Creek
Applicant/Owner:
John Joseph Hession / Tasmanian Plantation Pty Ltd
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Withdrawn
___________________________________________________________________
2007/192
Property:
Lot 37 DP 751059 Donaldson Parish, Buller County.
Address:
Boomi Creek Road Woodenbong
Applicant/Owner:
Enviro Link Consulting / IK & M Burley
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 33

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/193
Property:
Lot A DP 958841 Geneva Parish, Rous County.
Address:
Alcorns Rd Horse Station Creek
Applicant/Owner:
Enviro Link Consulting / PD & LD Thew
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/194
Property:
Lot 104 DP 1018683 Loadstone Parish, Rous County.
Address:
Gradys Creek Rd Gradys Creek
Applicant/Owner:
Enviro Link Consulting / G Graham & SJ Cleeve
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/195
Property:
Lot 2 DP 537925 Capeen Parish, Buller County.
Address:
Clarence Way Bean Creek
Applicant/Owner:
Landpartners / RS Pierce
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/196
Property:
Lot 89 DP 755707 Fairy Mount Parish, Rous County.
Address:
Horseshoe Creek Road Horseshoe Creek
Applicant/Owner:
Landpartners / JW & GA Reeves
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/197
Property:
Lot 136 DP 755738 Stratheden Parish, Rous County.
Address:
Pines Rd Ettrick
Applicant/Owner:
Landpartners / M O'Neile
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/198
Property:
Lot 15 DP 755733 Roseberry Parish, Rous County.
Address:
ODonnel Creek Rd Upper Eden Creek
Applicant/Owner:
Landpartners / MF Lazaredes & Others
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/199
Property:
Lot 52 DP 752365 Black Camp Parish, Drake County.
Address:
Larsson Rd Culmaran Creek
Applicant/Owner:
Enviro Link Consulting / SH Larsson
Proposal:
Subdivision
ORDINARY COUNCIL MEETING 20 August 2007

Page 34

Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/200
Property:
Lot 48 DP 755733 Roseberry Parish, Rous County.
Address:
Roseberry Creek Rd Roseberry Creek
Applicant/Owner:
Enviro Link Consulting / PF Kedwell
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/201
Property:
Lot 83 DP 14126 Pikapene Parish, Drake County.
Address:
Old Lawrence Rd Deep Creek
Applicant/Owner:
Enviro Link Consulting / SH & KA Larsson
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/202
Property:
Lot A DP 409574 Evans Parish, Buller County.
Address:
Clarence Way Bottle Creek
Applicant/Owner:
Enviro Link Consulting / Darcy Dancer Pastoral Co
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/203
Property:
Lot 45 DP 751074 Peacock Parish, Buller County.
Address:
Peacock Creek Rd Peacock Creek
Applicant/Owner:
Enviro Link Consulting / CD Headrick, EA Wilson, RE Alexander & M
Holmes
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/204
Property:
Lot 46 DP 755704 Dyraaba Parish, Rous County.
Address:
Pigman Road Dyraaba
Applicant/Owner:
Riordans Consulting Surveyors / JG & FJ Lindstrom
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/219
Property:
Lot 30 DP 755735 Sherwood Parish, Rous County.
Address:
Gorge Creek Road, Grevillia
Applicant/Owner:
Newton Denny Chapelle / JG, JS Llewellyn, MA Young & CH Johnson
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/236
Property:
Lot 21 DP 832913 Ettrick Parish, Rous County.
Address:
Afterlee Rd Afterlee
Applicant/Owner:
Newton Denny Chapelle / RJ O'Neill
ORDINARY COUNCIL MEETING 20 August 2007

Page 35

Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Awaiting RFS comments
___________________________________________________________________
2007/240
Property:
Lot 15 DP 1088300 Hanging Rock Parish, Rous County.
Address:
Lilly Pilly Lane Barkers Vale
Applicant/Owner:
Harold John Hensen / Mr HJ Hensen
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/242
Property:
Lot 336 DP 755732 Queebun Parish, Rous County.
Address:
Dunns Rd Doubtful Creek
Applicant/Owner:
Newton Denny Chapelle / ES Holcombe
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2007/245
Property:
Lot 19 DP 5393 Queebun Parish, Rous County.
Address:
Knights Rd Doubtful Creek
Applicant/Owner:
Newton Denny Chapelle / BJ & PD Morgan
Proposal:
Quarry
Received:
Referred To DMP For Comment
Status:
Awaiting Government Agency Comments
___________________________________________________________________
2007/246
Property:
Lot 1 DP 835779 Robertson Parish, Buller County.
Address:
Woodenbong Rd Bonalbo
Applicant/Owner:
Kyogle Council
Proposal:
Tourist Signage
Received:
Referred To DMP For Comment
Status:
Report to Council
___________________________________________________________________
2007/249
Property:
Lot 23 DP 6317 Fairy Mount Parish, Rous County.
Address:
Anderson St Kyogle
Applicant/Owner:
Kyogle Drafting Service / DJ & MA Finey
Proposal:
Dwelling Additions
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/250
Property:
Lot 801 DP 830102 Wyndham Parish, Rous County.
Address:
Wiangaree Back Rd West Wiangaree
Applicant/Owner:
Peter Raymond Donnelly / Mr PR Donnelly & Mrs L Render
Proposal:
Farmstay
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/252
Property:
Lot 119 DP 751062 Evans Parish, Buller County.
Address:
Clarence Way Bottle Creek
Applicant/Owner:
Jane Lennon / Mr J Taylor & Ms J Lennon
ORDINARY COUNCIL MEETING 20 August 2007

Page 36

Proposal:
Dwelling, Carport & Shed
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/255
Property:
Lot 2 DP 629235 Hanging Rock Parish, Rous County.
Address:
Kyogle Rd Wadeville
Applicant/Owner:
Ranbuild / SL Reynolds
Proposal:
Rural Shed
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2007/257
Property:
Lot 1 DP 187262 Boorabee Parish, Rous County.
Address:
Lindsay Road Larnook
Applicant/Owner:
Riordans Consulting / AJ & VL Morton
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Awaiting RFS comments
___________________________________________________________________
2007/258
Property:
Lot 11 DP 813004 Fairy Mount Parish, Rous County.
Address:
Killaloe Rd Green Pigeon
Applicant/Owner:
James Lance Chapman / Mr JL Chapman & Mr GW Chandler
Proposal:
Dwelling Conversion "As Built" & Kennels
Received:
Referred To DMP For Comment
Status:
Applicant to advise
___________________________________________________________________
2007/259
Property:
Lot 165 DP 755734 Runnymede Parish, Rous County.
Address:
Summerland Way Kyogle
Applicant/Owner:
Newton Denny Chapelle / NR & CG Brown
Proposal:
Subdivision, Dual Occupancies & Strata
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2007/260
Property:
Lot 132 DP 1064663 Boorabee Parish, Rous County.
Address:
Doohans Rd Boorabee Park
Applicant/Owner:
John Thomas Newman / Mr JT & Mrs RM Newman
Proposal:
Rural Shed Proposal
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2008/1
Property:
Lot 3 DP 511073 Geneva Parish, Rous County.
Address:
Norledge St Geneva
Applicant/Owner:
Graham Alexander Kennett / Mr GA & Mrs MJ Kennett
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Report to Council
___________________________________________________________________
2008/2
Property:
Lot 7 DP 759088 Wiangarie Parish, Rous County.
Address:
Worendo St Wiangaree
Applicant/Owner:
Paul Joseph Constable / Mr PJ & Mrs VR Hill & Mr PJ Constable
ORDINARY COUNCIL MEETING 20 August 2007

Page 37

Proposal:
Shed
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/3
Property:
Lot 100 DP 1094130 Dyraaba Parish, Rous County.
Address:
Theresa Creek Rd Theresa Creek
Applicant/Owner:
Newton Denny Chapelle / CBL & JM Condon
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/4
Property:
Lot 12 DP 1017214 Runnymede Parish, Rous County.
Address:
Bentley Rd Boorabee Park
Applicant/Owner:
Newton Denny Chapelle / Codman Farms Pty Ltd
Proposal:
Subdivision
Received:
Referred To DMP For Comment
Status:
Awaiting RFS Comments
___________________________________________________________________
2008/5
Property:
Lot 483 DP 1013612 Evans Parish, Buller County.
Address:
Tabulam Road Lower Bottle Creek
Applicant/Owner:
Jeffrey Bruce Patterson / JB Patterson, AS Cameron & PJ Cameron
Proposal:
Rural Shed
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2008/6
Property:
Lot 143 DP 751077 Robertson Parish, Buller County.
Address:
Crown Land-Bonalbo Villa
Applicant/Owner:
Bonalbo Reserve Trust
Proposal:
Recreational Grounds
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2008/7
Property:
Lot 83 DP 751059 Donaldson Parish, Buller County.
Address:
Macpherson St Woodenbong
Applicant/Owner:
Angela Robertson / Mr DS Jeffrey & Mrs KE Robertson
Proposal:
Dwelling
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/8
Property:
Lot 123 DP 872111 Runnymede Parish, Rous County.
Address:
Hillyards Road Cedar Point
Applicant/Owner:
Thomas Richard Cochrane / Mr TR & Mrs LM Cochrane
Proposal:
Rural Shed
Received:
Referred To DMP For Comment
Status:
Approved subject to conditions
___________________________________________________________________
2008/9
Property:
Lot 221 DP 832402 Sherwood Parish, Rous County.
Address:
Summerland Way Sherwood
Applicant/Owner:
Roberto Claudio Franzolini / Mr RC Franzolini & Others
ORDINARY COUNCIL MEETING 20 August 2007

Page 38

Proposal:
Relocatable Studio
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/10
Property:
Lot 1 DP 6547 Sandilands Parish, Rous County.
Address:
Sandilands St Mallanganee
Applicant/Owner:
Ross Brogden / Mr R, Mrs CA & Mr SM Brogden
Proposal:
Change Of Use Hotel
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/11
Property:
Lot 3 DP 712241 Loadstone Parish, Rous County.
Address:
Voltz Rd The Risk
Applicant/Owner:
Peter Jon Little / Mr PJ & Mrs KL Little
Proposal:
Rural Shed
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/12
Property:
Lot 3 DP 758810 Roseberry Parish, Rous County.
Address:
Jibbi St Old Grevillia
Applicant/Owner:
RJ Ryan / RJ Ryan
Proposal:
Rural Shed
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/13
Property:
Lot 92 DP 755711 Hanging Rock Parish, Rous County.
Address:
Link Rd Wadeville
Applicant/Owner:
Lee Scarlett / Mr L & Mrs LM Scarlett & Others
Proposal:
Tourist Accommodation and Amenities
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/14
Property:
Lot 1 DP 191996 Fairy Mount Parish, Rous County.
Address:
Summerland Way Kyogle
Applicant/Owner:
City Plan Services / BI Graham
Proposal:
Signage
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/15
Property:
Lot 1 DP 810222 Wiangarie Parish, Rous County.
Address:
Clarkes Lane New Park
Applicant/Owner:
Kyogle Junior Rugby League Club / Kyogle Junior Rugby League Club
Proposal:
Grandstands X 3
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/16
Property:
Lot 150 DP 751077 Robertson Parish, Buller County.
Address:
Woodworths Rd Bonalbo
Applicant/Owner:
Mark Gregory Albert / Mr MG & Mrs LM Albert
ORDINARY COUNCIL MEETING 20 August 2007

Page 39

Proposal:
Carport
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/17
Property:
Lot 1 DP 527983 Sandilands Parish, Drake County.
Address:
Bruxner Hwy Sandilands
Applicant/Owner:
Enviro Link Consulting / SH & KA Larsson
Proposal:
Industrial Facility -Soyabean
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/18
Property:
Lot 18 DP 111651 Runnymede Parish, Rous County.
Address:
Fairy St Kyogle
Applicant/Owner:
Ivan Heldzingen / Mr I Heldzingen
Proposal:
Dwelling Addition & Carport
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/19
Property:
Lot A DP 356880 Fairy Mount Parish, Rous County.
Address:
Irwin St Kyogle
Applicant/Owner:
Garth Owen Duncan / Mr GO Duncan & Miss JA Smith
Proposal:
Dwelling Additions
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/20
Property:
Lot 44 DP 719781 Cougal Parish, Rous County.
Address:
Tree Fern Rd Loadstone
Applicant/Owner:
Judith Faye Harris / Ms LJ & Mr JL Russell
Proposal:
Dwelling Additions
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/21
Property:
Lot 12 DP 792096 Mearimb Parish, Buller County.
Address:
Clarence Way Boomi Creek
Applicant/Owner:
Jeslew Investments Pty Ltd / Jeslew Investments Pty Ltd
Proposal:
Dwelling
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/22
Property:
Lot 11 DP 1088683 Wiangarie Parish, Rous County.
Address:
Collins Creek Rd Collins Creek
Applicant/Owner:
Gregory Angelo Bordin / Mr GA Bordin & Ms WM Thomson
Proposal:
Dwelling and Shed
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/23
Property:
Lot 161 DP 826759 Evans Parish, Buller County.
Address:
Tabulam Road Bottle Creek
Applicant/Owner:
Stephen Roy & Kathryn Fay Hill / Mr SR & Mrs KF Hill
ORDINARY COUNCIL MEETING 20 August 2007

Page 40

Proposal:
Rural Shed
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/24
Property:
Lot 228 DP 755704 Dyraaba Parish, Rous County.
Address:
Theresa Creek Road Mummulgum
Applicant/Owner:
JW Van Mourik / Mr ML Hooton
Proposal:
Pool
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/25
Property:
Lot 20 DP 1088683 Wiangarie Parish, Rous County.
Address:
Collins Creek Rd Fawcetts Plain
Applicant/Owner:
Ballina Building Centre / LE King
Proposal:
Dwelling
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/26
Property:
Lot 87 DP 1071123 Fairy Mount Parish, Rous County.
Address:
Bloore St Kyogle
Applicant/Owner:
Kyogle Council / Kyogle Council
Proposal:
Community Centre
Received:
Referred To DMP For Comment
Status:
Report to Council
___________________________________________________________________
2008/27
Property:
Lot 363 DP 835132 Warrazambil Parish, Rous County.
Address:
Proctors Rd Green Pigeon
Applicant/Owner:
Splash Pools Installations / PR Davis
Proposal:
Pool
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/28
Property:
Lot 124 DP 751059 Donaldson Parish, Buller County.
Address:
Golf Links Rd Woodenbong
Applicant/Owner:
Woodenbong & District Golf Club Inc / Woodenbong & District Golf Club
Inc
Proposal:
Decking - Smokers Area
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/29
Property:
Lot 4 DP 758591 Fairy Mount Parish, Rous County.
Address:
Fairy St Kyogle
Applicant/Owner:
D Petherbridge & LC Manser
Proposal:
Dwelling Additions
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/30
Property:
Lot 1 DP 347216 Runnymede Parish, Rous County.
Address:
Highfield Rd Kyogle
ORDINARY COUNCIL MEETING 20 August 2007

Page 41

Applicant/Owner:
Kyogle Council / Kyogle Council
Proposal:
Shed At Sewer Treatment Plant
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/31
Property:
Lot 112 DP 1004972 Dyraaba Parish, Rous County.
Address:
Dyraaba Creek Road Dyraaba
Applicant/Owner:
Coral Homes / SE Arthur & TA Blasche
Proposal:
Dwelling
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________
2008/32
Property:
Lot 3 DP 127392 Evans Parish, Buller County.
Address:
Bottle Creek Rd Bottle Creek
Applicant/Owner:
Danielle Peta Chard / Mr RJ & Mrs DP Chard
Proposal:
Pool
Received:
Referred To DMP For Comment
Status:
Awaiting DMP Comments
___________________________________________________________________

Recommendation
1.

That, with the exception of the following items in which Councillors ……………… and
…………… have declared an interest,


Cr…………………. 10B.1 Development Applications
Received:, Determined and Outstanding DA…/… - Reason for Declaration -



Cr…………………..10B.1 Development Applications
Received:, Determined and Outstanding DA…/… - Reason for Declaration -

the
information
contained
in
the
report
Development
Applications
Received:, Determined and Outstanding for the period July 7, 2007 to August 10, 2007 be
Received: and noted.

2.

That the information contained in the report Development Applications
Received:, Determined and Outstanding for the period July 7, 2007 to August 10, 2007 only
in relation to DA../… and DA../…. In which Councillors ….. have declared an interest be
Received: and noted.

ORDINARY COUNCIL MEETING 20 August 2007

Page 42

10B.2

DRAFT AMENDMENT 19 TO KYOGLE LEP (RURAL REZIDENTIAL
REZONING) - UPDATE REPORT

Summary/Purpose
This report aims to inform Council on the progress on the preparation of the rezoning
application for land outlined as Preferred Rural Residential areas in Stage 1 of Council’s
Strategy for Closer Rural Settlement and Urban Expansion.
Background Information
Council’s Planning & Environmental services is in receipt of the final draft Structure Plan
prepared by Council appointed consultants. The brief for the project has been modified
as a result of issues raised during the preparation of the Structure Plan by both Council
and the appointed consultants with respect to the financial implications of road upgrading
requirements associated with the creation of rural residential lots as part of a
development consent.
Previous Council Consideration
Council considered a previous Progress Report on this matter at the Ordinary Meeting
held on 16 July, 2007 at which it resolved to receive and note the report. The report
considered by Council at the July Ordinary Meeting had indicated that a final report was
proposed to be completed for this August Ordinary Meeting. However, due to the
additional issues to be included in the rezoning application, approved by Council as a
variation to the Consultant’s contract, being preparation of a detailed priority
infrastructure plan and a community needs assessment and matters pertaining to the
assessment of roadworks upgrades and contributions requiring further discussion, this
has not occurred.
Report
As previously advised, consultants have been engaged by Kyogle Council to prepare a
Planning Report, Structure Plan, LEP Instrument and Section 94 Plan for the 12
“Preferred Areas” identified within Stage 1 – Rural Residential of the Kyogle Strategy for
Closer Rural Settlement and Urban Expansion.
A preliminary Structure Plan outlining Infrastructure Upgrade Costs for the provision of
roadworks including a range of widening, intersections, roundabouts and sealing was
lodged by the consultants on 12 July, 2007. Following an initial review by Technical
Services, the Consultants were advised to review the roadworks contributions costs
included in the Plan.
A revised Structure Plan was submitted to Council by the consultant on 10 August, 2007.

ORDINARY COUNCIL MEETING 20 August 2007

Page 43

Whilst the roadworks contributions have now been reviewed, resulting in a lower
estimate per lot, the methodology of estimating these figures needs to be further
discussed between the consultants and Council.
Council’s Planning & Environmental Services and Technical Services are currently
reviewing the plan in order to determine the suitability of the preferred areas in addition
to the nominated road standards and staging of works, which should be applied to the
areas based on the expected lot yield.
The Consultant has offered to present a one hour workshop to Council. This will be an
ideal forum to update Councillors of the content of and timetable for the Structure Plan
and Draft LEP 19 Amendment. This will also enable further recommendations in terms of
any amendments required to be incorporated in the Structure Plan.
The Workshop would probably need to be presented in the last week of August.
The Structure Plan will then be reported to the September Council meeting for
endorsement and resolution to undertake a community consultation process, prior to
lodgement of the rezoning to the Department of Planning.
Recommendation
That the progress report on the rezoning application for the Kyogle Settlement Strategy –
Stage 1 Rural Residential (preferred areas) be received and noted.

10B.3

DEVELOPMENT APPLICATION 08/01 - BOUNDARY ADJUSTMENT
SUBDIVISION, CONSTRUCTION OF SWIMMING POOL AND SPA

Summary/Purpose
This report aims to present Council a development application for the approval of a
boundary adjustment subdivision involving the adjustment to two existing residential
allotments and the construction of a swimming pool and spa.
Report
Council received a Development Application 2008/01 on 3 July, 2007 for the approval to
adjust the boundaries of two residential allotments and to construct a swimming pool and
spa.
Applicant:
Owner:
Property:
Property Address:
Zone:
Locality:

Graham Kennett
Graham and Melissa Kennett
Lot 3 DP 511073 and Lot 2 DP 516526
9 Norledge Street
Village
Geneva

ORDINARY COUNCIL MEETING 20 August 2007

Page 44

Proposal:

Boundary Adjustment subdivision, construction of
swimming pool and spa
Zoning Requirements: Permissible with Council Consent
This development assessment report has been undertaken in accordance with the
requirements of the Environmental Planning and Assessment Act 1979.
Overview of the Subject Site
The site is located in Norledge Street, Geneva where the applicant proposes to adjust
the boundaries of the two allotments in his ownership so that a larger area is
incorporated into one allotment in order to facilitate the construction of a pool and spa
within the increased allotment area.
Overview of the Proposed Development
The proposal is for a boundary adjustment subdivision where it is proposed to increase
the area of one allotment, Lot 2, from 518 square metres to 706 square metres and to
reduce the area of adjoining Lot 3, from 789 square metres to 601 square metres.
Legislative Requirements
Council is required when assessing and determining any development application to
have full regard to the provisions of the EP&A Act including the objects as contained in
Section 5 and the heads of consideration as outlined in Section 79C.
Agency Referral
The development application was not referred to any of the Government Agencies.
Environmental Planning and Assessment Act 1979 – Section 79C – Matters for
Consideration:
In determining a development application, a consent authority is to take into
consideration such of the following matters as are of relevance to the development the
subject of the development application:
(a)

the provisions of :
(i)

any environmental planning instrument, and

(ii)

any draft environmental planning instrument that is or has been placed
on public exhibition and details of which have been notified to the
consent authority, and

(iii)

any development control plan, and

(iv)

the regulations (to the extent that they prescribe matters for the
purposes of this paragraph), that apply to the land to which the
development application relates,

(b) the likely impacts of that development, including environmental impacts on both
the natural and built environments and social and economic impacts in the
locality,
(c) the suitability of the site for the development,
ORDINARY COUNCIL MEETING 20 August 2007

Page 45

(d) any submissions made in accordance with this Act or the Regulations,
(e) the public interest.
Section 79C (1)(a)(i) the provisions of any environmental planning instrument
Kyogle Interim Development Order No. 1 (IDO1)
The site is currently zoned Village (2V) under the IDO. The use of the site is permissible
with development consent. The IDO does not contain any special provisions which affect
the permissibility of the development.
State Environmental Planning Policies (SEPP)
A search of NSW Planning legislation does not result in any SEPP being applicable to
the subject land or proposal.
Section 79C (1)(a)(ii) draft environmental planning instruments
There are no draft environmental planning instruments that directly affect this
development.
Section 79C (1)(a)(iii) development control plans (DCP)
The application must comply with the provisions of DCP No. 1 – Subdivision.
Minimum Allotment Area
The proposal provides a greater area on each allotment than the minimum 500 square
metres minimum lot size in the 2V – Village zone.
Neighbourhood Design
The proposal does not present any adverse impact and the boundary adjustment will
generally not be discernable in the surrounding area.
Movement Networks
No additional traffic movements will result from the boundary adjustment. One existing
access point to proposed Lot 7 and two existing access points to proposed Lot 9 are
available. All access points meet the requirements of Council’s Property Access and
Addressing Management Plan.
Public Open Space
The proposal will not create any additional demand for public open space.
Street Design and On Street Parking
No additional demand will be placed on street parking. The road fronting the subject land
meets the requirements of the DCP.
Street Construction
The existing standard of Norledge Street fronting the proposed development is high and
complies with the requirements of the DCP.
Utility Services

ORDINARY COUNCIL MEETING 20 August 2007

Page 46

No additional demands will be placed on utility services as two dwellings exist, one on
each of the allotments. The applicant states that although the individual service
connection to proposed Lot 7 will slightly encroach onto the corner of proposed Lot 9
outside the building line, arrangements satisfactory to Country Energy will be made to
allow encroachment or alternatively power will be run underground within the public road
to service Lot 7.
Effluent Disposal
The two existing dwellings are connected to the mains sewer and there are no plumbing
installations located within the area of the boundary adjustment.
Stormwater Drainage
The existing stormwater system provides the required level of service. No existing
stormwater pipework lies within the area of the proposed boundary adjustment.
Water Quality Management
Appropriate stormwater erosion and sedimentation controls will be provided during
excavation works required for the construction of the swimming pool. No other
earthworks or construction is proposed.
Lot Layout
The proposed lot layout complies with the requirements of the DCP.
Environmental Protection
The proposed development will not have any adverse impact on the natural environment,
natural landscape, or on any item of cultural heritage significance.
Buffers to Avoid Land Use Conflict
The subject land is adjoined by similar residential development whereby no buffering is
required in this instance.
Section 79C (1)(a)(iv) the regulations (prescribed matters)
There are no prescribed matters which affect the proposal.
Section 79C the suitability of the site for the development
The site is considered to be suitable for the proposal as the boundary adjustment will
ensure that two similarly sized allotments will result, facilitating the construction of a
swimming pool and spa as proposed on Lot 9, which has been designed and is to be
built in a manner which is complementary to the existing urban framework in the
surrounding area.
Conclusion
The proposal is consistent with the provisions of the Kyogle IDO and DCP No. 1 relating
to subdivision.
Having regard to the matters for consideration detailed in Section 79C of the
Environmental Planning and Assessment Act 1979 as amended it is recommended that
the application as submitted be approved subject to conditions.

ORDINARY COUNCIL MEETING 20 August 2007

Page 47

Recommendation
That Council issue Development Consent Notice 2008/01 for the adjustment of
boundaries to existing Lot 3 on DP 511073 AND Lot 2 on DP516526 and the
construction of a swimming pool and spa, being located at 7 – 9 Norledge Street,
Geneva.
SUBJECT TO THE CONDITIONS SPECIFIED in this notice being:
1.

The development being carried out substantially in accordance with the plans
received by Council on July 3, 2007 except where amended by the following
conditions of consent.

2.

The applicant being informed that this approval shall be regarded as being
otherwise in accordance with the information and particulars set out and described
in the development application registered in Councils records as Development
Application No 08/01 on July 3, 2007 and that any alteration, variation or extension
to the use for which approval has been given would require further development
approval.

3.

This development consent is limited to a period of 2 years. Following the expiration
of this period the consent will lapse unless the development has commenced in
accordance with the conditions of consent, or unless an extension of the
development consent period has been requested and granted.

4.

Development of the site shall be carried out generally in accordance with the
approved plans, specifications and documentation submitted with the application,
subject to any notations in red or modification required as a consequence of any
condition.

5.

Compliance with any attached Prescribed Conditions that may be relevant to the
proposed development.

6.

Notice of Commencement of work at least two (2) days prior to any building or
ancillary work being carried out must be submitted to Council on the relevant form.

7.

Notification of appointment of the Principal Certifying Authority must be submitted to
the Council two (2) days prior to the commencement of work.

8.

The subdivision is to be in accordance with Councils Subdivision Development
Control Plan No. 1.

9.

Apart from developer funded works, no improvements to existing roads, access and
services will be provided by Council or any other utility authority.

10. Prior to approval of the Subdivision Certificate, written evidence from Country
Energy shall be required confirming that Country Energy has provided electrical
power to each lot, including the full length of battle-axe handles and that charges for
the extension of electricity supply have been paid.

ORDINARY COUNCIL MEETING 20 August 2007

Page 48

11. Measures shall be put in place to control stormwater runoff. These control
measures shall be in place prior to the commencement of works and shall prevent
soil erosion and the transport of sediment from the development site into either:





adjoining land
natural drainage courses
constructed drainage systems, or
waterways.
All disturbed areas shall be stabilised and revegetated. Turfing or another
approved seeding method shall be undertaken in each part of the development
within 14 days of completion of earthworks. Topsoil shall be preserved for site
revegetation. Details of sediment control measures and revegetation works shall be
submitted to the Principal Certifying Authority for approval prior to release of the
Construction Certificate.

12. All house drainage and sanitary plumbing and sewerage work must be carried out
in accordance with the requirements of the N.S.W. Code of Practice ” Plumbing and
Drainage “ and the National Plumbing and Drainage Code AS 3500.
13. The footpath being kept clear of signs, fixtures and goods at all times.
14. That no tree in the road reserve shall be damaged, destroyed or removed without
the written consent of the Council.
15. That there shall be no loss of support to the Councils foot path area as a result of
excavation within the site. Details of how this support will be maintained during
construction shall be submitted for the Councils approval prior to the
commencement of any work.
16. No vehicular accesses may be constructed or opened onto a Council road without
the prior written approval of Council.
17. Council must be notified in writing, prior to commencement of building operations of
any existing damage to kerb and gutter or footpaths.
Absence of notification signifies that no damage exists and the applicant is
therefore liable for the cost of reinstatement of any damage to the kerb and gutter
or footpath which may be necessary after the completion of the building. Where
unmade or grassed footpaths are disturbed by the passage of builder or suppliers’
vehicles, the footpaths are to be graded and restored to original level with loam.
18. All stormwater from the site shall be disposed of without causing nuisance to
adjoining properties.
19. Appropriate signage must be provided on the work site and in a prominent position
visible to the public:
a) stating that unauthorised access to the work site is not permitted; and
b) showing the name of the builder or person responsible for the site and a
telephone number at which that person can be contacted outside working hours.
ORDINARY COUNCIL MEETING 20 August 2007

Page 49

20. Plant equipment or materials of any kind shall not be placed or stored upon the
public footpath or roadway, which is open for use by pedestrians.
21. The swimming pool must be surrounded at all times by a child resistant barrier in
accordance with the requirements of the Swimming Pools Act, 1992.
22. The swimming pool fencing and gate installation must strictly comply with AS1926 –
1986. A copy of the relevant provisions is attached hereto and ensure there is no
gap greater than 100mm.
23. A temporary child resistant barrier a minimum of 1.2 metres high must be erected
during the construction of the pool if it requires water being added during
construction.
24. All doors and gates providing access to the swimming pool must be kept securely
closed at all times when they are not in actual use.
25. A resuscitation poster meeting the requirements of the Swimming Pools Act 1992,
must at all times be maintained in a prominent position in the immediate vicinity of
the swimming pool.
26. Pool water disposal and backwash is to be directed to the sewer and be in
accordance with AS/NZS 3500.2.2 and to Council satisfaction.
27. The swimming pool water and surrounds must be maintained in a safe and healthy
condition at all times. The water quality must comply at all times with the following
requirements:
i) free residual chlorine - minimum 0.1 mg/l
ii) pH - 7.2 to 7.8
iii) total alkalinity - 80 to 200mg/l
28. A hydrostatic valve must be provided in the pool base.
29. The filtration and chlorination equipment must be maintained in good condition at all
times and operated in accordance with the manufacturer's recommendations.
30. The pool is not to be used until a final inspection is made by Council and approval
given to use the pool.
31. The means of access to the proposed swimming pool from the existing dwelling is
required to be at all times restricted in accordance with the following presented
standards:
1. In relation to each doorway giving access to the swimming pool:
(a) the door (or, if there is a security door in addition to another door,
either of those doors) must be a child-safe door and must be kept
child-safe by means of a lock, latch, bolt, chain or other child-resistant
device located at least 1.5 metres above finished floor level; and

ORDINARY COUNCIL MEETING 20 August 2007

Page 50

(b)

there must not, on the door or on the door frame, be any footholds
wider than 10 mm between the release mechanism of the door and
any point 100 mm above finished floor level.

2.

The lock, latch, bolt, chain or other child-resistant device located less that 1.5
metres above finished floor level is taken not to be a foothold.

3.

In relation to each window giving access to the swimming pool:
(a) the bottom of the lowest opening panel of the window must (when
measured in the closed position) be at least 1.2 metres above finished
floor level; and
(b) there must not be any footholds wider than 10mm between the bottom
of the lowest opening panel of the window and any point within 1.1
metres below the bottom of that panel.

32. A person must not cause or permit a swimming pool pump to be used on residential
premises in such a manner that it emits noise that can be heard within a habitable
room in any other residential premises (regardless of whether any door or window
to that room is open):
a) before 8.00 am or after 8.00 pm on any Sunday or public holiday, or
b) before 7.00 am or after 8.00 pm on any other day.
33. The swimming pool is to be installed strictly in accordance with the pool
manufacturer’s instructions, recommendations and engineering design for the soil
classification type encountered on the site.
34. The application for a Construction Certificate is to include plans and specifications
that indicate the details of the fence around the swimming pool in accordance with
the Swimming Pools Act 1992 and AS1926.1.
Such plans and specifications must be approved as part of the Construction
Certificate
NOTE: To allow topping up of the pool during water restrictions temporary
connection of downpipes directly into the pool is permitted.
35. Skimmer boxes and suction points shall be designed in accordance with AS1926.3
Water recirculation and Filtration Systems.
36. All excavations associated with construction of a pool must ensure stability of all
adjoining buildings and be properly guarded and protected to prevent any danger to
life or property.
37. Swimming pool to be earthed in accordance with AS 3000.
38. If Council is to be engaged as the Principal Certifying Authority the following
progress and mandatory critical stage inspections will be required;
a)

The swimming pool excavation and reinforcement prior to concrete being
placed.

ORDINARY COUNCIL MEETING 20 August 2007

Page 51

b)

after the building work has been completed and prior to any occupation
certificate being issued in relation to the building.

39. Prior to the issue of the Occupation certificate the following certification must be
submitted to Council;
That the swimming pool:
a) has been provided with signs and fencing in accordance with the requirements
of the Swimming Pools Act 1992 prior to use of the pool.
b) filter pump is located or is provided with an acoustic enclosure such that noise
from its operations does not cause a nuisance to adjoining property owners.

10B.4

DEVELOPMENT APPLICATION 07/246 - ERECTION OF A TOURISM
AND COMMUNITY NOTICE BOARD

Summary/Purpose
This report aims to present Council a development application for the erection of a
Tourism and Community Notice Board along the frontage of the subject site which
contains the RSL Monument and Bonalbo Community Hall.
Background Information
Through the Sense of Place planning process undertaken during 2004-2005 it became
evident that a priority action for the Bonalbo/Old Bonalbo communities was to ensure that
strategies were investigated to increase tourism in the area. The proposed structure was
planned as an outcome of this initiative.
Report
Council received a Development Application 2007/246 on 24 May, 2007 for the approval
to erect and construct a Tourism and Community Notice Board.
Applicant:
Owner:
Property:
Property Address:
Zone:
Locality:
Proposal:
Zoning Requirements:

Kyogle Council
Kyogle Council
Lot 1 DP 835779
53-55 Woodenbong Road
Village
Bonalbo
Erect and Construct a Tourism and Community Notice Board
Permissible with Council Consent

This development assessment report has been undertaken in accordance with the
requirements of the Environmental Planning and Assessment Act 1979.
Overview of the Subject Site

ORDINARY COUNCIL MEETING 20 August 2007

Page 52

The site is located in the Village of Bonalbo and it is proposed to erect the Signboard
along the Woodenbong Road frontage so that it will be in view of passing traffic.
Overview of the Proposed Development
The proposal is for a Notice Board having approximate dimensions of 2.6 metres height,
by 3 metres long and roof shelter on top, 1.8 metres wide.
Legislative Requirements
Council is required when assessing and determining any development application to
have full regard to the provisions of the EP&A Act including the objects as contained in
Section 5 and the heads of consideration as outlined in Section 79C.
Agency Referral
The development application was not referred to any of the Government Agencies.
Environmental Planning and Assessment Act 1979 – Section 79C – Matters for
Consideration:
In determining a development application, a consent authority is to take into
consideration such of the following matters as are of relevance to the development the
subject of the development application:
(a)

the provisions of :
(i)

any environmental planning instrument, and

(ii)

any draft environmental planning instrument that is or has been placed
on public exhibition and details of which have been notified to the
consent authority, and

(iii)

any development control plan, and

(iv)

the regulations (to the extent that they prescribe matters for the
purposes of this paragraph), that apply to the land to which the
development application relates,

(b) the likely impacts of that development, including environmental impacts on both
the natural and built environments and social and economic impacts in the
locality,
(c) the suitability of the site for the development,
(d) any submissions made in accordance with this Act or the Regulations,
(e) the public interest.

Section 79C (1)(a)(i) the provisions of any environmental planning instrument
Kyogle Interim Development Order No. 1 (IDO1)

ORDINARY COUNCIL MEETING 20 August 2007

Page 53

The site is currently zoned Village (2V) under the IDO. The use of the site is permissible
with development consent. The IDO does not contain any special provisions which affect
the permissibility of the development.
State Environmental Planning Policies (SEPP)
A search of NSW Planning legislation does not result in any SEPP being applicable to
the subject land or proposal.
Section 79C (1)(a)(ii) draft environmental planning instruments
There are no draft environmental planning instruments that directly affect this
development.
Section 79C (1)(a)(iii) development control plans (DCP)
There are no Council DCP’s which affect the proposed development site.
Section 79C (1)(a)(iv) the regulations (prescribed matters)
There are no prescribed matters which affect the proposal.
Section 79C the suitability of the site for the development
The site is considered to be suitable for the proposal as the Notice Board will be an
additional use which will be of benefit to the Bonalbo community and also the passing
traffic.
Conclusion
The proposal is a worthwhile outcome from the Sense of Place planning process
undertaken by Council in 2004-2005.
Having regard top the matters for consideration detailed in Section 79C of the
Environmental Planning and Assessment Act 1979 as amended it is recommended that
the application as submitted be approved subject to conditions.
Recommendation
That Council issue Development Consent Notice 2007/246 for the erection of a structure
to be used for the purposes of a Tourism and Community Notice Board on land
described as Lot 1 on DP835779, being located at 53-55 Woodenbong Road, Bonalbo.
SUBJECT TO THE CONDITIONS SPECIFIED in this notice being:
1.

The development being carried out substantially in accordance with the plans
received by Council on May 24, 2007 except where amended by the following
conditions of consent.

2.

The applicant being informed that this approval shall be regarded as being
otherwise in accordance with the information and particulars set out and described
in the development application registered in Councils records as Development
Application No 07/246 on May 24, 2007 and that any alteration, variation or
extension to the use for which approval has been given would require further
development approval.

ORDINARY COUNCIL MEETING 20 August 2007

Page 54

3.

This development consent is limited to a period of 2 years. Following the
expiration of this period the consent will lapse unless the development has
commenced in accordance with the conditions of consent, or unless an extension
of the development consent period has been requested and granted.

4.

The proponent shall construct a reinforced concrete, paving block or equivalent
footpath for the full width from property boundary to existing kerb and gutter,
leading from the existing footpath at the corner of Koreelah Street and
Woodenbong Road, along the Woodenbong Road frontage to a minimum of 1
metre past the proposed sign in accordance with Council’s Development, Design
and Construction Manuals (as amended). Any costs shall be the responsibility of
the proponent.

5.

Prior to the release of the Construction Certificate, documentary evidence shall be
submitted to the Principal Certifying Authority to confirm that the erection of the
sign satisfies Country Energy guidelines. Evidence shall confirm sufficient
clearance and setbacks are provided from the existing above ground electrical
supply in the area.

6.

Signage shall be non-reflective and non-iridescent to minimise any possible
distraction to traffic.

7.

External lighting must be adjusted or hooded to prevent any nuisance to
neighbouring property.

8.

All external lighting to be so located or shielded to ensure no offensive light spill
onto adjoining premises or adverse impact on motorists.

9.

The sign shall be securely affixed to the supporting structure.

10.

Display lighting, other than that required for reasonable security, shall not be used
between the hours of 9.00pm and 6.00am.

11.

Electrical supply to the sign shall be by underground cabling.

12.

The proponent shall provide the following roadworks with associated stormwater
drainage structures that have been designed and constructed in accordance with
Council's Development, Design and Construction Manual (as amended). The
proponent shall be responsible for any costs, including maintenance, for a period
of six months from the date of approval of completion of the work. Required
roadworks include:
URBAN ROAD
The existing road fronting the development (Woodenbong Road) is to be sealed
from the edge of the existing seal to the existing kerb and gutter for the full
frontage of the subject land.

ORDINARY COUNCIL MEETING 20 August 2007

Page 55

10B.5

A COUNTRY AFFAIR - FALL IN LOVE WITH KYOGLE - HOME
HOSTING ACTIVITIES

Summary/Purpose
This report aims to inform Council on the means of providing Kyogle residents/property
owners and visitors to the Shire with a system and inventory of premises which are
registered with an independent business as being considered suitable for a Homehosting during the “A Country Affair – Fall in love with Kyogle” event.
Background Information
The forthcoming event is to be conducted in conjunction with the Kyogle Agricultural
Show over the period Friday 5 to Sunday 7 October, 2007. During preliminary planning
for the event the Kyogle Community Economic Development Committee and Growing
Kyogle working group has researched and discussed the undertaking of events
throughout the State of New South Wales and Queensland, in order to, inter alia,
determine the most appropriate and effective means of providing short term visitor stay
accommodation for those participating in or attending the respective events.
The organisers plan to bring 3000 people to the event targeting south east Queensland
and coastal New South Wales. In order to ensure that the best possible outcome for the
Kyogle community and businesses results from this influx of people accommodation
options need to be explored. The current bed nights (number of people that can be
accommodated in Kyogle at formal locations including pubs, motels, B&B’s and
Farmstays) is 150 people within the township area and 308 people extending to
Woodenbong, Wadeville and Toonumbar. If people come to the event and need to
obtain their accommodation in Casino or Lismore where more beds are available it is
unlikely that they will return to Kyogle and participate in the program.
Home Hosting where visitors stay in residents homes is an option that has been
proposed in an effort to keep as many people in town as possible throughout the duration
of the event.
Report
From a Council perspective, it is necessary to consider the planning and co-ordination of
accommodation options for events, not only in 2007 but into the future. It is pertinent to
consider that an event such as the “Woodford Festival” started in the early 1990’s where
it was held at the Maleny Showground in the Sunshine Coast hinterland, within
Caloundra City where it catered for initially hundreds of attendees, very quickly
increasing to many thousands of attendees over a three to four year period. This event
was relocated south to the Woodford area, located in the Caboolture Shire, where it
continues to grow each year, accommodating many thousands of people who camp on
the large rural site surrounded by State Forest.

ORDINARY COUNCIL MEETING 20 August 2007

Page 56

Another event which is even more well known is the Tamworth Country Music Festival
which is held annually in January. In order to cater for the influx of visitors to the Town of
Tamworth during this festival and also at other times such as AgQuip, Sporting Events
and Conferences, the Tamworth Home Hospitality Service was established in 1996.
Tamworth Home Hospitality Service is one of a number of privately run Booking Agency
businesses which arranges for short term accommodation of visitors to Tamworth during
events on the following basis:
i)
ii)

iii)

iv)
v)

A variety of homes are offered where the hosts all have a common aim,
being to welcome guests and offer them the comforts of home;
All homes are inspected and details such as the number of beds,
bathroom/toilet facilities and other features are recorded and advised to
guests;
A tariff structure of $60 to $70 per person per night is the standard charge,
including a continental breakfast (tea, coffee, juice, toast, spreads, cereal,
milk);
Hosts are to ensure that they are covered by public liability insurance;
A hosting enquiry form is utilised whereby potential premises register an
expression of interest prior to being inspected and recorded on the books of
Tamworth Home Hospitality.

In seeking the planning legislative system utilised by Tamworth Council, the Council
responded stating that “Council does not require a Development Application for Home
Hosting, as it is not considered a change of use from residential. However, consent is
required for a Bed and Breakfast.”
It has become apparent that Councils such as Caloundra, Toowoomba and others in
both Queensland and New South Wales are utilising this model of providing short term
accommodation for the attendance of visitors to particular events.
It is necessary for Council to be aware of the negative aspects which an influx of visitors
to the Town and region could cause.
More locally, the Town of Byron Bay experiences a major influx of people to the area at
peak tourist season. One of the means by which visitors are accommodated is in letting
of dwellings by residents who vacate their premises and charge letting fees for weeks or
months at a time. This system of accommodation has not proved to be beneficial due to:
a) Disruption to neighbours and the surrounding amenity by visitors who party all
night,;
b) Disruption on the streets by an increase in the number of cars parking at the
premises;
c) Increased number of persons, e.g. 3 families in one home creating additional
noise, additional demand on infrastructure and services.
It is envisaged that a Home Hosting accommodation service being conducted in Kyogle
for events would not cause the type of disruption to our residents as occurs in Byron Bay
due to measures established in consultation with Council and any proposed Kyogle
Home Hosting Service.

ORDINARY COUNCIL MEETING 20 August 2007

Page 57

PLANNING REQUIREMENTS
It is noted that Tamworth differentiates between the land uses, Home hosting for short
term stays and Bed and Breakfast establishments, the latter requiring the consent
approval of Council. The main difference between the two appears to be that once a
consent is granted for a Bed and Breakfast establishment is granted, the premises can
operate at any time, providing accommodation and breakfast for visitors, short, medium
or long term. However, the emphasis on home hosting is that it is provided for short term
stay, is associated with a particular event or events which occur locally or in the
surrounding area and the breakfast is not a cooked one.
Similarly a Bed and Breakfast establishment in Kyogle must ensure that a kitchen used
for the preparation or storage of food for the guests shall generally comply with the
requirements of the Food Act 1989 and the Food (General) Regulation 1992. If guests
prepare their own food, however, the Act and Code are not applicable. Thus, a
continental style breakfast only would be allowable in the instance of a home hosting
premises.
It is considered that should a property owner propose to conduct a Home hosting activity
on a permanent basis, i.e. to be undertaken at any time and not specifically to
accommodate visitors during events only, then the formal consent approval of Council is
to be sought.

ENVIRONMENTAL HEALTH REQUIREMENTS
In considering the extent of environmental health, building and safety aspects of a Home
hosting activity, the following issues are appropriate.
i)

Food hygiene
Provided that the hosting activity is for short term stays during a specific event and
that provision of food is limited to a Continental style breakfast or guests prepare
their own food, Council does not need to be involved in inspecting or authorizing
the conduct of a Home hosting activity.

ii)

Fire Safety
Whilst advice in terms of maximum number of persons allowable in a particular
premises and types of fittings to be installed for fire safety requirements could be
provided by Council Officers, the responsibility of ensuring that a particular
premises is appropriate for home hosting, will be up to the Business registering
the premises for such conduct.

iii)

Noise emissions
As with any disruption of amenity to residential neighbourhoods, the conduct of a
home hosting activity will be subject to the Protection of The Environment
Operations Act and Regulations.

Under the POEO Act noise complaints may be managed in a number of ways. Typically
however, after hours complaints will be made initially to the Police as Council staff may
not be available after hours. Noise should not be an issue with the Home hosting scheme
ORDINARY COUNCIL MEETING 20 August 2007

Page 58

as the guests will, in theory, only ever be present in the home whilst the home is also
occupied by the home owner / host, who of course will already be considerate of their
neighbours and limit noise to a reasonable level.

Conclusion
Based on the above, the home-hosting model which has been built up over a period of
ten years at Tamworth, is a worthwhile basis on which Kyogle could plan for the conduct
of such an enterprise, where a Central Registration Agency or Business is responsible
for ensuring that the accommodation being advertised as available are of a suitable
standard and will cater for a specified maximum number of persons in each instance.
In terms of the conduct of Home hosting for the ”A Country Affair – Fall in love with
Kyogle” event to be held 5-7 October 2007, it is recommended that Council agree in
principle with the concept and allow for the conduct of these activities on a trial basis. A
review of the Home hosting activities is to be undertaken following the operation of the
event in October 2007, after which Council is to consider pitfalls, problems or disruption
which were experienced by the community. Council will then be able to determine if
improvements can be made to the Home Hosting Service in order to address such
issues. Council will also be able to determine if agreement in principle is to be extended
to the operation of Home hosting throughout Kyogle at premises which have been
registered for such activities in the forthcoming year/s or not at all.
Any such allowance by Council must be on the understanding that:i)
ii)
iii)
iv)
v)

vi)

the amenity of the surrounding neighbourhood is not to be disrupted;
a home host must be in residence at each property to encourage appropriate
conduct and behaviour of visitors;
overflow carparking must not disrupt entry to adjoining properties;
food preparation and provision must be limited to a continental or pre-packaged
style meal or on a self-contained basis;
in a Home Host situation in a rural area, an approved On Site Sewer Management
System must be capable of catering for the expected number of persons. (Note
that any request by a property owner requiring an assessment or inspection to be
undertaken by a Council Officer will be subject to payment of an appropriate fee) ;
Council advises that home hosting is applicable to events only and that any
proposal to conduct such an activity on a permanent basis would constitute a
Farm Stay or a Bed and Breakfast establishment which will require the formal
consent approval of Kyogle Council.

Recommendation
1.
2.

That the report A Country Affair - Fall in Love with Kyogle - Home Hosting Activities
be received and noted.
That the Growing Kyogle and Kyogle Community Economic Development
Committees be advised that Council agrees in principle to the conduct of Home
Hosting to operate at those premises which have recorded an interest and have
been inspected by the Registering Authority (yet to be formed) and registered as
being suitable for such use to cater for a specified maximum number of persons.

ORDINARY COUNCIL MEETING 20 August 2007

Page 59

3.

That the Growing Kyogle and Kyogle Community Economic Development
Committee be advised that such agreement in principle is on the understanding that
the conduct of Home hosting is limited to a trial basis for the ”A Country Affair – Fall
in love with Kyogle” event to be held 5-7 October 2007, with any future conduct of
such activity to be subject to further review by Council.

ORDINARY COUNCIL MEETING 20 August 2007

Page 60

ITEM 10C

ENVIRONMENT SERVICES REPORT

10C.1

NORTH EAST WASTE FORUM

Summary/Purpose
This report seeks to provide information to Council about the North East Waste Forum
and with a view to considering whether Council seeks renewed membership of the
Forum.
Background Information
Council has been aware since 1996 of the existence of the North East Waste Forum. In
the same way that the Northern Rivers Regional Organisation of Councils (NOROC) is
established to facilitate lobby, discussion and efficiency improvements for the broader
local government and regional level issues, so too is the North East Waste Forum an
effective, long term and successful regionally representative body. The major difference
between NOROC and NEWF is that NEWF focuses exclusively on waste and associated
environmental management issues whilst NOROC correctly and successfully address a
much broader range of issues.
It has been acknowledged by most local Councils nationally that waste is not an issue
that can be dealt with by one Council in isolation. Most local Councils around Australia
and certainly in rural as well as urban NSW are now in formal or informal cooperative
structures and agreements established to deal with the heightened complexities and
community expectations surrounding waste management.
Previous Council Consideration
In March 2002 Council passed a resolution to NOT become a member of the North East
Waste Forum. The rationale at the time may have included considerations such as;
economics (would we receive value for money); cash availability (we had not actually set
aside funds); scale of our operation (we are a small shire with small waste stream with
probably limited benefit from regional level waste cooperation); landfill availability (we
were not threatened with a limited future landfill life); Licensing (our waste facilities were
not licenced). There may have also been doubts as to whether the Forum would continue
to be effective and whether other Councils would maintain their memberships.
Report
Since the 2002 decision a number of key changes have occurred including; ongoing
proof of output and significant value for money for member Councils by the Forum;
formal membership of the Forum is maintained by all Councils except Lismore and
Kyogle; the scale of operation for Kyogle waste management has increased slightly
however the complexity and diversity of functions and activities required to be
ORDINARY COUNCIL MEETING 20 August 2007

Page 61

undertaken for effective and responsible management has increased dramatically and
Council would gain substantial benefit from uniting with other Councils through the
Forum in addressing some of these issues; the Kyogle landfill is now a licenced and
heavily regulated site with a much shorter probable life of operation than was the case at
the time of the previous Council decision.
History of the North East Waste Forum
The North East Waste Forum (NEWF) grew from a desire by the councils of the Northern
Region Organisation of Councils (NOROC) area to more effectively manage waste
across the region. It was thought that there was a real need to look at the broader issues
of waste management and minimisation whilst maintaining a local focus and developing
locally based solutions.
The 1995 waste reforms, administered via the Waste Minimisation and Management Act
1995, extended the environmental regulation of waste to cover the whole state. This
provided rural communities with a marked improvement in the protection of the
environment from waste. The Guidelines on Forming Waste Management Regions in
New South Wales (EPA 1996) formalised the process of taking a regional approach to
waste management. Regional Waste Boards were mandatory in the Sydney, Hunter and
Illawarra regions, with the approach to regionalisation of waste in the rural areas to be
determined at a later date.
As an alternative to the mandatory nature of urban Waste Boards, the state government
set up a rural pilot program to explore other models of co-operation. The program
attracted four participating groups of councils, including the NEWF. The rural pilots were
considered successful in providing forums and planning frameworks for a regional
approach to rural waste issues. The pilots managed some cost-effective rural collection
contracts for specific services, including green waste and household/farm hazardous
waste.
In 1997 councils entered into a written agreement to co-operate on issues relating to
waste minimisation and waste management. The agreement was in the form of a
Memorandum of Agreement (MOA) constructed to facilitate the development of the North
East Waste Forum. The MOA did not constitute the NEWF as a Waste Board within the
meaning of the Waste Minimisation and Management Act 1995, but provided member
councils with the opportunity to voluntarily set out to achieve the same outcomes as
formal Waste Boards.
The Department of Environment and Climate Change (DECC) - Sustainability Programs
Division - have continued to support regional waste networks to deliver regional
programs and extend opportunities for councils outside these networks to develop similar
initiatives. As well as its broader functions affecting rural areas, the DEC devotes
considerable resources towards facilitating better waste management in regional and
rural areas. A forum of each regional waste group – called RENEW NSW – meets
regularly with the support of the DECC to foster collaboration and information sharing in
waste management across regional NSW.
Who is the North East Waste Forum?
The NEWF is currently comprised of member councils including: Ballina Shire Council;
Byron Shire Council; Clarence Valley Council; Richmond Valley Council and Tweed

ORDINARY COUNCIL MEETING 20 August 2007

Page 62

Shire Council (from July 2007). Lismore City Council has previously maintained financial
membership.
It consists of an Executive Committee, member council delegates, the NEWF Coordinator and the NEWF Education Co-ordinator. There are currently a number of Project
Co-ordinators implementing individual projects on behalf of the NEWF; these include:
- Business Waste Reduction Project Co-ordinator;
- Council Waste Reduction and Sustainable Purchasing Project Co-ordinator;
- Waste Wise Events Project Co-ordinator; and
- Early Childhood Centres Waste Wise Education Project Co-ordinator.
The NEWF meets on a bi-monthly basis.
What does the North East Waste Forum do?
The NEWF manages a range of projects aimed at reducing waste to landfill and better
managing waste on a regional basis. The range of projects undertaken by the NEWF on
behalf of the councils covers a broad range including municipal; Construction &
Demolition; Commercial & Industrial; Organics; Hazardous Waste; Reuse; and
Education.
The NEWF has a Regional Waste Plan (RWP) which guides project development and
implementation. The current RWP will be renewed in 2008.
Doing Things Regionally – some examples:
- NEWF member councils currently have regional/sub-regional contracts for the
collection and disposal or recycling of tyre waste; scrap metal; green waste
processing.
- Regional hazardous waste collection days have been conducted since 2002.
- They share (along with Lismore City Council) ownership of two permanent
hazardous waste store in Grafton and Lismore.
- Across the region the community has access to three websites – the general NEWF
website; the Reuse Directory; and the Eco-friendly Youth Project website.
- Regional Domestic Waste Audits have been carried out in 1999 and 2005 and are
planned for 2008.
- The “Green House” waste education unit travels across the region to community
events and schools teaching about waste avoidance.
More comprehensive lists and descriptions of the Forum's activities may be viewed on its
website located at www.northeastwasteforum.org.au
How is the North East Waste Forum funded?
The NEWF is funded from financial contributions made by member councils at the start
of each financial year, as well as sponsorship funding received from the DECC, for which
the NEWF applies on an annual basis.
Who does the North East Waste Forum report to?
The North East Waste Forum reports to member councils at bi-monthly meetings;
quarterly updates and via the Annual Report (copies of which are sent to Kyogle Council
General Manager and can be found on the website). The NEWF also reports quarterly
and annually to the DECC on outcomes of projects and resource recovery.
ORDINARY COUNCIL MEETING 20 August 2007

Page 63

Does the North East Waste Forum have any statutory authority?
No. Membership of the NEWF is a purely voluntary.
What other regional waste group exist in NSW?
There are eight regional waste groups across NSW. All eight groups make up RENEW
NSW. These groups include:
- Midwaste – 8 councils on the mid north coast;
- Northern Inland Regional Waste (NIRW) – 13 councils based in Tamworth;
- Netwaste – 28 councils from Central West (CENTROC) and Orana Project
Organisation of Councils (OROC);
- Riverina East Region of Councils (REROC) – 13 councils in the Eastern Riverina;
- Murray Regional Organisation of Councils (MUROC) – 12 councils;
- Riverina Regional Organisation of Councils (RIVROC) – 7 councils in the Western
Riverina;
- South East Resource Recovery Regional Organisation of Councils (SERRROC) –
12 councils in the south east of NSW.
Budget & Financial Aspects
The cost of membership of the Forum is based on a set fee per head of Council area
population per annum. Given the small and remote nature of our population it is
anticipated that a reduced membership cost may be able to be negotiated with the
Forum to enable Kyogle Council to formally rejoin the organisation.
Recommendation
That Council request details of the applicable membership fee should it decide to seek
renewed membership of the North East Waste Forum.

10C.2

KYOGLE LGA DOG ATTACK REPORT

Summary/Purpose
A report was presented to Council at the July meeting from the Department of Local
Government, via Circular No. 07-26 Dog Attack Report 2004/2005, which provided an
analysis of information provided by councils on dog attacks for the period 2004/2005
financial year. A further report was requested for statistics to be provided for the Kyogle
LGA for the period 31 July 2005 to 31 July 2007.
Report
The statistics for Kyogle LGA for the period 31 July 2005 to 31 July 2007 are as follows.

ORDINARY COUNCIL MEETING 20 August 2007

Page 64

Types of Dog attacks (Kyogle Local Government Area)

Description
Total number of reported attacks
Number of attacks involving children
Number of attacks involving adults
Number of attacks involving animals
Number of attacks involving livestock
Number of attacks occurring in a public place
Number of attacks occurring on private property
Number of attacks where it was unknown location
Number of attacks where dog was not under control
of owner
Number of attacks where dog was under control
Attacks where unknown if owner was present or in
control

Number

Percentage
of total
attacks

18
1
10
4
3
12
3

5.5
55.5
2.2
1.6
66.6
1.6

13

7.2

Note Dog attacks may involve more than one adult/child and/or animal/livestock;
therefore the numbers and percentages may not appear to add up to 100 per cent.
Recommendation
That the report Dog Attacks in the Kyogle Local Government Area be received and
noted.

ORDINARY COUNCIL MEETING 20 August 2007

Page 65

ITEM 10D

CORPORATE SERVICES REPORT

10D.1

MONTHLY FINANCE REPORT - JULY

Summary/Purpose
This report serves to advise Council of matters of interest not requiring a determination
by Council and/or not affecting Council Policy.
Background Information
Legislative Requirements
Clause 212 of the Local Government (General) Regulation 2005 states that:
(1)

The responsible accounting officer of a council:
(a)

must provide the council with a written report (setting out details of all
money that the council has invested under section 625 of the Act) to be
presented:
(i) if only one ordinary meeting of the council is held in a month, at that
meeting, or
(ii) if more than one such meeting is held in a month, at whichever of
those meetings the council by resolution determines, and

(b)

(2)

must include in the report a certificate as to whether or not the investment
has been made in accordance with the Act, the regulations and the
council's investment policies.

The report must be made up to the last day of the month immediately preceding
the meeting.

Report
The following information is presented for information only, with additional detail available
through inspection of the monthly cheque warrant.
1.

(A) Finance Reports
Summary reports outlining Council’s financial position as at 31 July 2007. The
reports presented include:



Rates Statement
Statement of Bank Balances

ORDINARY COUNCIL MEETING 20 August 2007

Page 66





Summary of Investments
Rates Collections Analysis (% Collected Each Month)
Rates Collections Analysis (Cumulative % Collected)

It should be noted that these reports do not include accounting adjustments to be
brought to account on an annual basis. The reports also remain unaudited as at the
date of presentation to Council.
A Statement of Financial Position as at 31 July 2007 and Cash Flow for 2007/2008
have not yet been completed due to finalisation of the 30 June 2007 Financial
Statements.
2.

(B) Councillors Travel Expenses Report

Included as an attachment to this report is a schedule showing payments to Councillors
for travel claims made during the month. As stated in the Notes, some Councillors may
have outstanding claims that cover more than one period.
Recommendation
That Council receives and notes the information contained in the Monthly Finance Report
– July

Attachments
1.
2.

10D.2

Financial Reports
Councillors Travel

JUNE QUARTER BUDGET REVIEW

Summary/Purpose
This report arises out of the statutory requirement to conduct a review of budget
performance following the close of each quarter.
Background Information
Legislative Requirements
Clause 203 of the Local Government (General) Regulation 2005 requires that:
(1) Not later than 2 months after the end of each quarter, the responsible accounting
officer of a council must prepare and submit to the council a budget review statement
that shows, by reference to the estimate of income and expenditure set out in the
management plan that the council has adopted for the relevant year, a revised estimate
of the income and expenditure for that year.
ORDINARY COUNCIL MEETING 20 August 2007

Page 67

(2)

A budget review statement must include or be accompanied by:
(a) a report as to whether or not the responsible accounting officer believes that
the statement indicates that the financial position of the council is satisfactory,
having regard to the original estimate of income and expenditure, and
(b) if that position is unsatisfactory, recommendations for remedial action.

(3) A budget review statement must also include any information required by the Code
to be included in such a statement.
Report
Budget Review Statement:
A detailed explanation of the budget variances is outlined in the Budget Review
Statement, which shows actual income and expenditure against forecast estimates.
The statement (attached) is presented in the same format as the original estimates
adopted in the Management Plan. The statement incorporates any adjustments made in
previous reports to Council (eg. Revotes).
Budget & Financial Aspects
Financial Position:
The results for the year ended 30 June 2007 finished ahead of the estimate at the March
2007 Quarter Review.
Conclusion:
The final result for the year ended 30 June 2007 is considered to be very good, having
regard to the original estimate of income and expenditure.
Recommendation
That Council receives the June, 2007 Quarterly Budget Review Statement..
Attachments
1.

Included as a separate attachment - June 2007 Budget Review

10D.3

JUNE QUARTER MANAGEMENT PLAN REVIEW

Summary/Purpose
This report arises out of the statutory requirement for Council to conduct a quarterly
review of performance against targets identified in the Management Plan.

ORDINARY COUNCIL MEETING 20 August 2007

Page 68

Background Information
Legislative Requirements
Section 407 of the Local Government Act 1993 requires the General Manager to report
to Council on the extent to which performance targets set by the Management Plan have
been achieved during that quarter.
Report
The format for the review is the same as presented in the Management Plan.
The information presented in the Quarterly Management Plan Review should be read in
conjunction with the Quarterly Budget Review for the period ending 30 June, 2007.
Recommendation
That Council receives the Management Plan Review Statement for the period ended 30
June, 2007.
Attachments
1.

Included as a separate attachment - June Quarterly Management Plan Review

10D.4

2006/2007 REVOTES

Summary/Purpose
The June Quarter Budget Review has identified a number of projects that were budgeted
for in 2006/2007 that were not completed during the year
Background Information
Legislative Requirements
The Local Government (General) Regulation 2005, section 211 provides that:
(1) A council, or a person purporting to act on behalf of a council, must not incur a liability
for the expenditure of money unless the council at the annual meeting held in
accordance with subclause (2) or at a later ordinary meeting:
(a) has approved the expenditure, and
(b) has voted the money necessary to meet the expenditure.
(2) A council must each year hold a meeting for the purpose of approving expenditure and
voting money.

ORDINARY COUNCIL MEETING 20 August 2007

Page 69

(3) All such approvals and votes lapse at the end of a council’s financial year. However,
this subclause does not apply to approvals and votes relating to:
(a) work carried out or started, or contracted to be carried out, for the council, or
(b) any service provided, or contracted to be provided, for the council, or
(c) goods or materials provided, or contracted to be provided, for the council, or
(d) facilities provided or started, or contracted to be provided, for the council,
before the end of the year concerned, or to the payment of remuneration to members
of the council’s staff.

Report
The items identified as revotes have been highlighted in the June quarter Budget Review
and are summarised on the attachment to this report.
Recommendation
The 2007/2008 budget included in the adopted Management Plan be amended to
include the revotes as attached to this report.
Attachments
1.

2006/2007 Revotes

10D.5

REQUEST FOR ASSISTANCE WITH LEGAL COSTS- BANKSTOWN
CITY COUNCIL

Summary/Purpose
This report presents to Council a request for assistance with legal costs received from
the Local Government and Shires Association in relation to legal costs incurred by
Bankstown City Council.
Background Information
Bankstown City Council has sought the Association's assistance in relation to legal costs
incurred in legal proceedings which culminated in action on the High Court of Australia.

ORDINARY COUNCIL MEETING 20 August 2007

Page 70

Report
The facts of the matter were:
1. Alamdo Holdings are the owners of land within the Bankstown City Council area.
2. Alamdo's property was flooded as a result of water overflowing from an unlined
stormwater channel belonging to the council.
3. The Supreme Court granted a prohibitory injunction that required the council not
to continue nuisance and to abate the flooding.
4. The Supreme Court also granted a mandatory injunction ordering that
remediation work commence on the stormwater channel.
5. The matter was appealed to the Court of Appeal which held that even though
the council has acted in good faith, it could not rely on the protection of Section
733 of the Local Government Act 1993, "Exemption from liability-flood liable
land and land in the coastal zone as an exemption to liability by Section 733
relates to "anything done or omitted to be done" and does not literally extend to
something "intended to be done".
6. Bankstown Council sought leave to appeal to the High Court. The High Court
asked the council to give an undertaking to agree to bear the costs of the appeal
as council were attempting to obtain a proper interpretation of Section 733 of the
Local Government Act and therefore set a precedent not only for Bankstown
Council but all councils and that Alamdo should not be liable for such costs.
7. Bankstown Council agreed to this request from the High Court and leave to
appeal was granted.
8. Bankstown City Council were successful in overturning the decision of the Court
of Appeal and the protection afforded by Section 733 of the Local Government
Act.
The Association agreed that the matter was of great importance to all councils and
should be appealed because if the decision was allowed to stand it would allow other
land owners in similar circumstances to make claims against councils for alleged
damage to property where the council in question would otherwise be protected by
Section 733 of the Local Government Act.
Bankstown City Council incurred the sum of $1,534,242 in pursuing the appeal. The Joint
Executive of the two associations has given approval for these costs to be sought. In
accordance with the usual formula, council's proportion of this amount is $7,733.83.
The rationale for Council to contribute towards the substantial costs of this matter can be
based on the fact that Council has benefited from Bankstown City Councils actions. This
benefit can be anticipated to be a reduced likelihood of claims being made against
Council.
Council may also note that this type of flooding would be more likely in a metropolitan
area rather than a rural area.
Council has supported all previous requests for financial assistance that have been
recommended by the Local Government and Shires Association.

ORDINARY COUNCIL MEETING 20 August 2007

Page 71

Budget & Financial Aspects
There is no specific budget allocation for this expenditure, however it may be possible to
accommodate the cost within the existing legal costs allocation.
Recommendation
For Councils determination.

Attachments
1.

Request for assistance from Local Government and Shires Association.

10D.6

REVIEW OF KYOGLE COUNCIL WARD BOUNDARIES

Summary/Purpose
This report provides information to Council on the current distribution of population within
the existing three wards
Background Information
Section 211 of the Local Government Act, which appears below, details requirements in
relation to Ward Boundaries
211
(1)
(2)

(3)

Ward boundaries
The council of an area divided into wards must keep the ward
boundaries under review.
If:
(a) during a council’s term of office, the council becomes aware that the
number of electors in one ward in its area differs by more than 10 per
cent from the number of electors in any other ward in its area, and
(b) that difference remains at the end of the first year of the following
term of office of the council,
the council must, as soon as practicable, alter the ward boundaries in a
manner that will result in each ward containing a number of electors that
does not differ by more than 10 per cent from the number of electors in
each other ward in the area.
Nothing in subsection (2) prevents a council that has become aware of
the discrepancy referred to in subsection (2) (a) from altering its ward
boundaries before the end of the first year of the following term of office
of the council.

ORDINARY COUNCIL MEETING 20 August 2007

Page 72

Previous Council Consideration
At the Ordinary Meeting of Council held February 2007 a report was presented to
Council regarding the distribution of voters between the three wards.
Report
Each month the NSW Electoral Commission provide figures on the enrolment statistics
for each ward and a review is undertaken. Each ward should contain a number of
electors that does not differ by more than 10 per cent from the number of electors in
each other ward in the area.
To determine the percentage variation between the number of electors between wards,
the number of electors in the ward having the least number of electors must not be more
than 10% fewer than the number of electors in the ward having the greatest number of
electors.
The most recent review of statistics based on the figures provided by the Australian
Electoral Commission indicated the distribution now exceeds the allowable margins
(currently by 10 voters).
This information has been provided to the electoral commission and a response has
been received which appears on the following page:
(removed due to size)

This letter indicated that " …it is my observation that currently the excess enrolment
differences between you wards is small, and they may return to under 10 % before
September 2009, which is the point in time section 211 (2) of the Local Government Act
1993 requires actions to be taken by the Council with respect to ward boundary
alterations"
Therefore, although nothing prevents Council from altering its ward boundaries before
the end of the first year of the following term of office of the council, it would not be
required to do so until September 2009.

Recommendation
That the report on the Review of Kyogle Council Ward Boundaries be received and
noted.

ORDINARY COUNCIL MEETING 20 August 2007

Page 73

10D.7

CONSTITUTIONAL REFERENDUMS

Summary/Purpose
This report presents Department of Local Government Circular 07-30 regarding
Constitutional Referendums to Council.
Background Information
Before the ordinary elections in September 2008, councils should review their electoral
and constitutional structures and determine whether to initiate a constitutional
referendum under section 16 of the Local Government Act 1993 where changes are
desired. The NSW Electoral Commission has the responsibility to conduct referendums.
Report
Circular 07-30 appears below for information: (removed due to size)

Approval from electors at a constitutional referendum is required for any proposal that:
1.
2.
3.

4.

divides a council area into wards or abolishes wards (section 16, 210 and 210A of
the Act)
changes the number of Councillors (section 224(2) of the Act)
changes the method of electing the mayor to either direct election by its electors
every 4 years or election by Councillors every year ( sections 228 and 229 of the
Act)
changes the method by which Councillors are elected where the Councils area is
divided into wards ( sections 279(2), 28 and 281 of the Act).

If a referendum was to be held on any of the above these changes would come into
effect for the electoral term commencing in September 2012.
Recommendation
For Councils determination.

10D.8

APPLICATIONS FOR FINANCIAL ASSISTANCE

ORDINARY COUNCIL MEETING 20 August 2007

Page 74

Summary/Purpose
This report presents to Council applications for Financial Assistance for Individuals for
the period 1 May 2007 to 31 July 2007.
Background Information
Closing dates for financial assistance for individuals under the policy adopted by Council
11 December 2006, are July 31, October 30, January 31, and April 30 each year.
Legislative Requirements:
Section 356 of the Local Government Act provides that:
1) A council may, in accordance with a resolution of the council, contribute money
or otherwise grant financial assistance to persons for the purpose of exercising
its functions.
2) A proposed recipient who acts for private gain is not ineligible to be granted
financial assistance but must not receive any benefit under this section until at
least 28 days’ public notice of the council’s proposal to pass the necessary
resolution has been given.
3) However, public notice is not required if:
(a) the financial assistance is part of a specific program, and
(b) the program’s details have been included in the council’s draft management
plan for the year in which the financial assistance is proposed to be
given, and
(c) the program’s proposed budget for that year does not exceed 5 per cent of
the council’s proposed income from the ordinary rates levied for that year,
and
(d) the program applies uniformly to all persons within the council’s area or to a
significant group of persons within the area.

Report
Nil (0) applications have been received.
Budget & Financial Aspects
Under Council’s Financial Assistance Policy the maximum assistance that will be
provided per application is:
Individuals

$300.00

Assessment Criteria – as a minimum standard, assessment must be consistent
with the Local Government Act. In addition to this assessment, applications will be
based on merit, Council’s priorities and available funds. Preference will be given
to those individuals who can demonstrate the greatest need and/or benefit to the
wider community in the following areas:

ORDINARY COUNCIL MEETING 20 August 2007

Page 75

Welfare
Community involvement/ social interaction
Sport and recreation
The Arts
Tourism and beautification
Youth affairs
Senior Citizens affairs
Council has allocated $4,500 in the 2007/2008 budget for one-off donations.
Of these funds $1125 may be allocated to this quarter. Any funds that are not allocated
in one quarter may be carried forward to the next quarter in the same financial year.

Recommendation
1. That the report Applications for Financial Assistance be received and noted.
2. That all unspent funds ($1125) for this quarter be carried forward to the next
financial assistance application period.

10D.9

REVIEW OF KYOGLE COUNCIL POLICIES

Summary/Purpose
This report presents to Council a schedule for the review of Council Polices.
Report
Section 232 of the Local Government Act 1993, which defines the role of a Councillor,
state the following:
• to direct and control the affairs of the council in accordance with this Act
• to participate in the optimum allocation of the council’s resources for the benefit
of the area
• to play a key role in the creation and review of the council’s policies and
objectives and criteria relating to the exercise of the council’s regulatory functions
• to review the performance of the council and its delivery of services, and the
management plans and revenue policies of the council.
To enable Councillors to "play a key role in the creation and review of the council’s
policies and objectives and criteria relating to the exercise of the council’s regulatory
functions", it is proposed to systematically review all policies.
Attached to this report is the current listing of policies and the date that they were last
presented to Council. It is proposed to review all policies over the next six (6) months

ORDINARY COUNCIL MEETING 20 August 2007

Page 76

and present them to Council. Some policies will require amendments, some policies will
be combined into a broader policy, and some policies will be retained as they currently
are.
Recommendation
That the report on the Review of Policies be received and noted.

Attachments
1.

Table detailing current policies.

10D.10

FRAUD PREVENTION POLICY

Summary/Purpose
This report presents to Council a new policy, the "Fraud Prevention Policy" for adoption.
Report
The prime objective of the Fraud Policy is to limit Kyogle Council's exposure to fraud or
corruption by encouraging an "awareness culture" that fraud and corruption within the
workplace will not be tolerated.
The policy sets out clearly that Kyogle Council is committed to protecting its funds and
assets from any attempt either by:
• Members of the public,
• Contractors,
• Elected members, or
• Its own employees,
to gain benefit through deceit solicitation stealing or forgery.
The policy aims to ensure that the actions of any person do not result in the conduct of
fraudulent or corrupt acts by ensuring that:
• Council has a policy to manage and prevent fraud or corruption.
• The policy complies with the provisions of various sections contained in the Local
Government Act 1993 and the ICAC Act 1988,
• All staff are aware of the policy through the distribution of information
• Council has guidelines and measure for the prevention, detection and
management of fraud and corruption,
• The policy provides guidance to the general Manager in meeting various reporting
requirements.

ORDINARY COUNCIL MEETING 20 August 2007

Page 77

This policy is to complement the Code of Conduct and sets out responsibilities, a
prevention strategy, internal and external reporting requirements, disciplinary action and
staff training and awareness.
Council's auditors, Thomas Noble and Russell, are promoting the development of a fraud
prevention policy amongst their clients as part of their fraud and error assessment.
The Department of Local Government through the Promoting Better Practice Review is
also requesting that Councils have a Fraud Prevention Policy/Strategy.
Once adopted this policy will be distributed to all Council staff and information sessions
will be held.
Recommendation
That Council adopts the Fraud Prevention Policy.

Attachments
1.

Fraud Prevention Policy - Separate attachment

10D.11

SALARY STRUCTURE

Summary/Purpose
This report presents to Council a revised Salary Structure for adoption.
Background Information
Council currently has in place a 10 grade salary structure. This current salary structure
provides the framework for employees to progress throughout this system, however,
does not have in place skills/competencies/performance requirements clearly
documented to enable employees an understanding of how they can progress from one
skill step/point to the next.
Council engaged the services of Ballina Shire Council’s Manager Risk & Human
Resources to assist in the reviewing of the current system.
The primary focus for reviewing the structurewas to ensure that Council is Award
Compliant.
Previous Council Consideration
Council adopted the current salary structure at the Ordinary Meeting held June 19, 1995.
(Resolution 190695)

ORDINARY COUNCIL MEETING 20 August 2007

Page 78

Report
A salary structure determines how employees are paid. Council’s new proposed salary
system, which has been developed in consultation with the Consultative Committee,
complements the entry level rates of pay and skill descriptors in the Award by identifying
salary steps that are over and above the entry level rate of pay.
The proposed new salary structure has 10 overlapping salary grades. Each salary grade
has 4 salary steps above entry level with a 3.75% increase between each salary step.
This equates a 15% spread for each grade, which is the same as the current system.
Within the current structure grades 1, 8 & 10 are not utilised, these have been removed
with an additional 3 grades being placed at the operational and technical level positions
in the organisation. This enables council to retain a 10 grade structure and develop
skills/competencies/performance documentation, which better aligns to the needs of our
organisation and ensures we are Award compliant.
Each position in council has been evaluated utilising the Local Government Job
Evaluation Structure to determine the appropriate grading classification within the new
salary structure.
New position descriptions have been developed with skills/competencies/performance
requirements (as per the Award). The development of skills/competencies for all
positions was a daunting task. Some skills/competencies are common to all positions
and have been identified and included in all position descriptions to create an
environment that achieves the overall direction the Council is seeking. That is, practices
that achieve the aims and objectives outlined in Council’s Management Plan.
Each position description identifies job specific skills and performance standards that
apply to each of the four steps within the grade. This enables each employee to have
clear and defined understanding of what the requirements are to move through the steps
within the grade. Each skill step documents the measurable competencies that they must
satisfy. The new structure also allows training needs to be identified and where staff are
deemed as not competent this will be identified as a need on their training plan.
This process has involved extensive consultation with various unions, management,
supervisors and employees.
The associated Salary System Policy is currently under review and will be presented to
Council when finalised.
Budget & Financial Aspects
The assessment of all staff positions and the resultant transfer of positions into the
adopted salary structure will result in moderate increases for some positions.
Any increase resulting from the transfer should be viewed as recognising employees who
possess the skills necessary to perform the job to appropriate standards.

ORDINARY COUNCIL MEETING 20 August 2007

Page 79

Recommendation
That Council adopt the amended Salary Structure.

Attachments
1.

Amended 10 Grade Salary Structure

10D.12

EMAIL AND INTERNET USAGE POLICY

Summary/Purpose
This report presents to Council the Kyogle Council; Email and Internet Usage Policy for
adoption.
Report
This policy sets out guidelines for acceptable use of email and the internet by Councillors
and staff of Kyogle Council and any other persons (eg Council volunteers) having access
to Council’s information technology hardware and software.
The scope of the policy establishes that the primary purpose for which access to email
and internet is provided by Kyogle Council is to assist users in carrying out their duties.
The policy outlines the acceptable uses of email and the internet. It applies to all persons
having access to Kyogle Council IT hardware and software.
The three main areas that the policy covers is
• Email and Internet Status and Usage,
• Email and Internet standards and
• Risk management, and access to emails.
Appendices to the policy set out procedures which aim to establish better practice
methods for all users.
Recommendation
That Council adopts the Email and Internet Usage Policy.

Attachments
1.

Email and Internet Usage Policy - separate attachment.

ORDINARY COUNCIL MEETING 20 August 2007

Page 80

10D.13

OCCUPATIONAL HEALTH AND SAFETY POLICY

Summary/Purpose
The report presents the reviewed Occupational Health and Safety Policy to Council for
adoption.
Previous Council Consideration
The Occupational Health and Safety Policy was previously presented to the Ordinary
Meeting of Council held on August 18, 2003.
Report
Councils new Occupational Health and Safety Officer has recently reviewed Councils
Policy. The reviewed policy contains some minor formatting changes and appears in the
attachments.
Recommendation
That the reviewed Kyogle Council Occupational Health and Safety Policy be adopted.

Attachments
1.

Occupational Health and Safety Policy - Separate attachment.

ITEM 10E

COMMUNITY SERVICES REPORT

Nil.
ITEM 10F

GENERAL MANAGER'S REPORT

10F.1

MONTHLY MANAGEMENT REPORT

Summary/Purpose
This report outlines matters of interest for Council, submitted as information and for
determination that have transpired since the last Council Meeting.

ORDINARY COUNCIL MEETING 20 August 2007

Page 81

Report
(10F.1) – Matters of Interest
a.

Media

b.

Media Releases Received

c.

Council Media Releases

d.

Kyogle Council Newsletter – August 2007

Articles from media outlets, which have appeared since the last Ordinary meeting of
Council will be tabled at the meeting.
Recommendation
That the media articles tabled at Council's Ordinary Meeting be received and noted.

Attachments
Tabled at the meeting.

ORDINARY COUNCIL MEETING 20 August 2007

Page 82

10F.2

MINUTES SENSE OF PLACE ADVISORY COMMITTEE 7 JUNE 2007

Summary/Purpose
This report presents to Council Minutes of the Sense of Place Advisory Committee
meeting held 7 June 2007. These minutes have been confirmed as a true and accurate
record moved Mr Hugh Starkey, seconded Mr Peter Carlill.

Report
The Sense of Place Advisory Committee Minutes from the meeting held 7 June 2007,
appear below with Commercial information blackened out. Councillors will receive the
full minutes under separate cover.
Minutes of the Sense of Place Advisory Committee Meeting held at the
Woodenbong Hotel, Woodenbong on Thursday 7 June 2007.

PRESENT:
Chris Reid, Kerry Brown, Russell Bonney, Terry Moody, Hugh Starkey, Frank Taylor, Peter Carlill
and Pieter Verasdonck (arrived 8.56 am)
Cr Ernie Bennett (Mayor), Arthur Piggott (General Manager), Cr Lindsay Passfield, Suzie Coulston
(Economic Development Officer), Julie Clark (Minute taker).
MEETING COMMENCEMENT:
The Chair (Chris Reid) declared the meeting open at 8.33 am.
ITEM 1

APOLOGIES:

Apologies were received from Julie Walters, Trevor Wilson and Barbara Kirkpatrick.
An introduction by members and meeting participants were made around the table.
ITEM 2

CONFIRMATION OF MINUTES

Moved Hugh Starkey seconded Kerry Brown (as at the meeting of 5 April 07)
That the minutes of the Sense of Place Advisory Committee meeting held 5 April 2007, be
confirmed as a true record of the proceedings of the meeting.
ITEM 3

REPORT FROM ECONOMIC DEVELOPMENT OFFICER

Moved Suzie Coulston, seconded Peter Carlill
That the report be received and noted.
Points of Discussion

ORDINARY COUNCIL MEETING 20 August 2007

Page 83

The General Manager advised that all future reports to Council from the Sense of Place Advisory
Committee will report recommendations for SOPAC funding separately to minutes.
Redshed Holdings – Information was provided on the visitation of French Rabbit Breeders and their
providing of technical assistance in regards to artificial insemination techniques which have
improved Redshed's operation dramatically.
Organisers of International Motor Sporting Event currently looking at relocating to eastern side of
Australia i.e. Tweed/Kyogle Council areas. A presentation to be provided to Council’s 18 June 2007
Ordinary Meeting. A wonderful opportunity providing International publicity, with a possibility of
having the event for up to 15 years. Tracks to be throughout the Kyogle LGA. Announcement to
the public in the near future as to whether or not the project is going ahead.
ITEM 4

INDUSTRY UPDATES FROM ATTENDING MEMBERS

Light Manufacturing
Two Engineering businesses in Woodenbong, and Bordin Brothers Kyogle are producing a lot of
product and are happy with the continued growth of their businesses.
Tourism - Village entrance and accommodation signage project, tourism cluster group.
Tourism information signage has now been installed at Bonalbo, Cawongla and Wadeville (pictures
of the project were tabled at the meeting).
Village entrance signage is going to be upgraded in the near future, (various signage options were
provided to the meeting for discussion). Post & rail look was popular. The company Armsign was
suggested as another design option.
SOPAC members decided that the Danthonia design options was the preferred signage look.
Primary Industries
Beef industry locally weather has affected supply/price cattle, with less demand for restocking.
Production of ethanol produced by grain product has increased its price.
Brazil is now the largest beef cattle producer in the world with a strong year in tannery industry.
Although the pig industry is undergoing a difficult time with high grain prices, and cheap imported
pig meat. Purchasers should purchase fresh pig meat and Australian pork is guaranteed when it
has a bone in it.
Cropping industry has faired well with the dairy industry still has high inputs and low returns.
Hay producers have had a good season with store cattle sales although a good bank of weaners is
required to attract purchasers.
Also advised Casino's annual event Beef week is to occur next year.
Retail - Growing Kyogle training opportunities, Kyogle Red Hot Sale Day
Kyogle's Red Hot Sale Day - Sunday 3 June 2007 was a huge success and was coordinated by
Growing Kyogle's Project officer Pat Anderson.
Kyogle Chamber of Commerce is currently embarking on a shop local system “Kyogle cash” which
will be implemented in July.
Saturday Fresh Food Farmers Market is proving very successful and has encouraged additional
transactions for other retail outlets. Stall holders are all happy with turnover of their stock.
Forestry - Council update by General Manager Kyogle Council
The Timber Plantations Opportunities report was presented to Council and a workshop was held on
the matter.
A further report was discussed by Council at it’s Ordinary meeting of 21 May 2007,
endorsing the recommendations of the report.
The Mayor and GM met with Forest Enterprise Australia (FEA) in Launceston for 2 days recently to
participate in an industry tour and conducted executive level discussions.
Milling facilities were viewed with a thought to establishing a milling area in the Kyogle LGA prior to
2011. Around 100 ha – 1,000 ha site would be required.
Outlined how investors regularly visit plantations to examine their investment, which could assist
local tourism opportunities here in the Kyogle LGA.

ORDINARY COUNCIL MEETING 20 August 2007

Page 84

Discussions were held on value adding of timber products and the need for Kyogle Council to lobby
the industry to ensure that value adding for the local community occurs, which will result better
economic and social outcomes for this area.
Committee members advised of an instance at Christmas 2006 where a plantation was aerial
sprayed with the chemical “Rogar”. This issue needs to be addressed and prevented from
reoccurring in the future.
Member of the Committee were encouraged to read the “FEA product disclosure statement”,
available on the their website.
It was suggested that a Timber taskforce working party be formed to work collaboratively with
industry.
Education and training - TAFE opportunities
EDO advised of a recent meeting with the Director of TAFE North Coast institute who are keen to
develop a holistic approach to training skills and development in partnership with schools,
community, local government, industry and adult education.
Health
A sample of non-filtered water from the Woodenbong water supply was provided to the meeting
demonstrating the poor quality of the reticulated water supply for Woodenbong residents. Noting its
brown colour and impurity.
Frustrations were expressed regarding the joint project which has been valiantly argued by Kyogle
Council & Tenterfield Shire with the State Government called the "Urbenville, Muli Muli Water
Supply Program" which the Mayor will be discussing further with the Minister to expedite the project.
It was also noted that there were issues with property owners utilising stream storage areas as
dumping areas for contaminated products and watering points for livestock.

Food Industry
Nil
ITEM 5

COMMUNITY UPDATES FROM ATTENDING MEMBERS

Range to Range Village Committee
It was noted that the Committee are very happy with the notice boards installed recently, as they are
a great way to communicate with the community and visitors.
Kyogle Economic Development Committee
Advised that a shoppers' survey has been undertaken.
Also advised (two) 2 people are currently being employed by their organisation (i.e. Growing Kyogle
Coordinator and a work for the dole coordinator).
Planning a Point of Difference Event to be held 5-7 October in conjunction with the Kyogle Show.
Currently working on a branding project to refocus on "Kyogle Country" and promoting the "Shop
locally campaign".
KCEDC has review their local village plan and developed an updated version on their visions and
achievements. This plan will be forwarded to Council for adoption (see attached).
Moved Councillor Lindsay Passfield
seconded Russell Bonney
That a request be made to all Village Community Committees to provide an updated Community
Plan to the August SOPAC meeting.
Bonalbo/Old Bonalbo Village Committee
Discussions have been held with Bendigo Bank who require $5,000 to undertake a feasibility study
on the future banking requirements of the Bonalbo/Old Bonalbo area.
Mayor suggested a model of an in-store facility such as ANZ Bank have with Eden Country Store in
Kyogle, and Westpac have with Kyogle Mitre 10.

ORDINARY COUNCIL MEETING 20 August 2007

Page 85

DSRD suggests that the SOPAC committee consider placing funds aside in the future for a
feasibility study and DSRD could then match the funding with a business plan for the community,
which in other towns has proved productive.
Tabulam/Mallanganee Village Committee
Nil
Woodenbong Village Committee
Comments were made of the successful Motorbike weekend held May 2007 where a profit of
approximately $12,000 was made.
Donations included;
• 15 minute Fireworks display from “All-fired up” worth $25,000.
• Donation of a motorbike by Yamaha
• Electrical works in the showgrounds and
• A follow up fun day for the workers and volunteers provided by Yahama
• A film maker Anthony Naughton also attended the Yamaha weekend (www.dirtbikerides.com)
and has the footage of the weekend.
Erection of a shelter shed has occurred at the camping ground.
Traffic control training is to occur on 26/27 July.
Urbenville Village Committee
An expression of interest for Regional Partnerships Funding has been submitted.
Muli Muli - Horticulture Project
Currently being developed in Muli Muli.
ITEM 6
DEPARTMENT OF STATE & REGIONAL DEVELOPMENT UPDATE MODELS FOR
COMMUNITY AND ECONOMIC DEVELOPMENT GROUPS
Economic and community development consultative processes are managed differently by various
Councils. Currently Coffs Harbour Council is reviewing their process similar to Kyogle Council.
The Clarence Valley Council model was discussed.
The current Kyogle process where each community and industry is represented on SOPAC, results
in long meetings and after 18 months of operation of SOPAC the process appears cumbersome.
Suggested committees could be developed and be project based.
Administrative committee structure
Chairperson : Mayor
General Manager
Economic Development Officer
Department of State & Regional Representatives
Upper Clarence Representative
Upper Richmond Representative
Project based representatives as required e.g. Tourism Group and Timber Industry
Group, Industrial Estate and Light Industry group
Any other industry group developed as required.
The current process could be reviewed internally by Department of State and Regional
Development representatives or the process could be reviewed externally with the appointment of a
consultant.
DSRD is convinced that structure needs to be reviewed and the group could be re-branded for
example Sense of Place name tag could be redeveloped to give local ownership i.e. Kyogle Country
Committee.
It was discussed that at the next SOPAC meeting scheduled for Thursday 2 August 2007 where the
SOPAC Committee would review their structure internally.

ORDINARY COUNCIL MEETING 20 August 2007

Page 86

DSRD tabled an application form for a Regional Achievement & Community Award and
recommends that the Sense of Place local committees nominate themselves for the Award.

ITEM 7
KYOGLE COUNCIL UPDATE
Community Planning Strategy
Needs to be undertaken as soon as possible. Please indicate your ability to attend by faxing back
the invitation. If you cannot attend, can you nominate someone to attend in your place.
ITEM 8

GENERAL BUSINESS

• Reassessment of April 2007 SOPAC Funding applications
Suzie advised funding was approved by Council as per SOPAC recommendations for
1. Point of Difference Event – KCEDC $15000
2. Traffic Control Training – Woodenbong Progress Association $3000
3. Tabulam Golf Course Work for the Dole program – Tabulam Golf Club $3183
4. Tabulam Campdraft Rebuilding of a shed – Tabulam Chamber of Commerce - $3000
There is $16,116.00 left in the Sense of Place budget for SOPAC to provide funding
recommendations back to Council.
Moved by Terry Moody, Seconded Lindsay Passfield
Bonalbo Aboriginal Corporation – “Spirit Poles Project” $4,000 be allocated to the Committee
subject to clarification from the Department of Lands and other stakeholders as to management
arrangements for the land.
Bonalbo & District Development Association
Moved Terry Moody, Seconded Lindsay Passfield
The item be deferred until a signage strategy has been developed for the Kyogle LGA.
Upper Clarence Combined Landcare -“Stock Handling Skills Courses” (Terry Moody declared a
conflict of interest and advised that he will stay in the meeting while the committee discusses the
issue and will leave when the decision is being made) Terry departed the meeting at 11.37 am.
Lindesay Passfield & Russell Bonney also declared an interest and departed the meeting at 11.38
am.
Moved Hugh Starkey, seconded Frank Taylor
Recommended that the project be rejected as it is not beneficial to the entire LGA and is not the
responsibility of a local government authority.
Terry, Russell & Lindesay returned to the meeting at 11.46 pm.
Kyogle & District Kennel Club “Dog shows Kyogle, Woodenbong & Bonalbo”

Moved Lindsay Passfield, seconded Hugh Starkey
Recommended that the application be opposed, as they have not supplied sufficient information of
the long-term economic viability and the potential economic returns to the community.
The applicant also did not provide sufficient information to demonstrate the support of major
stakeholders in particular the respective show society and the village committee.
• A presentation was made by Barbara Bayne a consultant to the Tweed Economic Development
Corporation who outlined an economic modelling tool available for Kyogle Council's use.
• A presentation by Malcolm Wallis - Kyogle Council Tourism Officer was provided to the meeting
outlining his role as Tourism Officer of the Kyogle Visitor Information Centre.
Discussion was held on targeting tourist types (i.e. high spend visitors, families, campers,
hotel/motel, motor cyclists visitation).
Examination of Development process needs to be undertaken for operators who want to expand
current B & B operations.

ORDINARY COUNCIL MEETING 20 August 2007

Page 87

Tourism accommodation providers are recognised as investors and many northern rivers tourism
business operators are husband and wife teams and it is not financially viable to grow their
business.
• Confirmed that the next SOPAC meeting will occur on Thursday 2 August 2007, at Toonumbar.

MEETING CLOSURE:
There being no further business the Chairman declared the meeting closed at 2.00 p.m.

Recommendation
That the Minutes of the Sense of Place Advisory Committee Meeting held 7 June 2007,
be received and noted and the recommendations therein be endorsed.

10F.3

UNCONFIRMED MINUTES OF SENSE OF PLACE ADVISORY
COMMITTEE; 2 AUG 07

Summary/Purpose
This report presents to Council Unconfirmed Minutes of the Sense of Place Advisory
Committee meeting held 2 August 2007.
Background Information
A review meeting was held on Thursday 2 August 2007 in order to review the Sense of
Place Advisory committee structure and function.
All Kyogle Council Councillors were invited to attend as were all current Sense of Place
Advisory Committee members, Department of State and Regional Development, Kyogle
Council General Manager, Kyogle Council Economic Development Officer and Kyogle
Council Community Projects Officer.
The notes of the meeting are attached and recommendations are made to guide the
implementation of the review process.

ORDINARY COUNCIL MEETING 20 August 2007

Page 88

Report
Unconfirmed Minutes of the Sense of Place Advisory Committee Meeting
held at the Kyogle Memorial Hall on Thursday 2 August, 2007.
PRESENT:
Frank Taylor (R2R), Chris Reid (Woodenbong), Hugh Starkey (KCEDC), Stuart Brown (KCEDC),
Peter Carlill (Beef), Trevor Wilson (DSRD) - Chair, Pieter Verasdonck (DSRD), Cr Lindsay
Passfield, Cr. Ernie Bennett (Mayor), Arthur Piggott (General Manager), Suzie Coulston
(Economic Development Officer), Margo Rutledge (Community Projects Officer), Jacquie Horder
(Minute taker),
MEETING COMMENCEMENT:
The meeting was declared open at 10.05 am.
ITEM 1 APOLOGIES:
Apologies were received from Neville O'Malley (Mallanganee /Mummulgum/Tabulam), Kerry
Brown (Urbenville), Cr Jeff Marriott, Barbara Kirkpatrick (Bonalbo/Old Bonalbo), Cr Ian
Kirkpatrick, Cr Jim O'Neill and Cr Peter Lewis.
An introduction by members was made around the table.
ITEM 2

CONFIRMATION OF MINUTES

Moved Hugh Starkey seconded Peter Carlill
That the minutes of the Sense of Place Advisory Committee meeting held June 7, 2007, be
confirmed as a true record of the proceedings of the meeting.
ITEM 3

INTRODUCTION BY MAYOR

Cr Bennett outlined that the purpose of this meeting was to provide an opportunity to review the
aim, structure, purpose and future of the Sense of Place process. A review was required to
examine outcomes to date and re-examine the structure of the Committee. The Mayor
acknowledged the work of the Sense of Place Advisory Committee and that the time had come to
discuss future directions and determine a way forward.
ITEM 4

COUNCIL PLANNING AND REPORTING - GENERAL MANAGER

The General Manager provided an update of Council's Strategic Planning Process. The strategic
plan is the long-term vision that will guide Council’s operations and major projects. It will describe
what the council wants to achieve and the actions that will be taken to achieve those aims.
To date, two workshops have been held, and a press release is scheduled for this weekend
asking for community input in identifying Key Future Priority Areas. A survey will be undertaken to
assist this process.
Discussions were held on the role of SOPAC within the Strategic Plan. The Sense of Place
Program can be seen as an extension of the Strategic Plan. Council used SOPAC membership
as a contact database when planning invitations to participate in the Strategic Planning
workshops.
ITEM 5

KYOGLE SENSE OF PLACE PROJECT - CR PASSFIELD

The SOP process has been assisted by three Council Economic Development Officers.
Ben Scott initiated the Sense of Place Program, by gaining funding from DSRD for initial
community consultation.
Samantha Muller undertook the management of the Sense of Place planning process by working
with Rose Wright & Associates who were engaged to undertake the community consultation
ORDINARY COUNCIL MEETING 20 August 2007

Page 89

process. Village meetings were well attended by a broad cross-section of the community and
were extremely inclusive and were successful in identifying priorities for communities. The Sense
of Place planning was overseen by the Sense of Place Steering committee.
Suzie Coulston has been here supporting the Sense of Place Advisory Committee, administering
the Sense of Place funding program, and implementing recommendations made by SOPAC and
endorsed by council and those identified in the Industry plans.
Although there was healthy level of interest expressed , there is a lack of community involvement
to implement the village plans. A need to focus interest groups and utilise specialist knowledge
has been identified. Perhaps the focus has been too broad. SOPAC has been successful in
communities with strong community leadership, but has struggled in some communities due to a
lack of cohesiveness and shared direction.
In summary, Sense of Place is a great concept, but needs to evolve and restructure. Cr Passfield
saw a lack of community ownership as the greatest challenge faced by SOPAC
Following Item 5, there was discussion on the Village Community Plans. DSRD sees the attention
to detail in the village plans as a credit to SOPAC. Chris Reid advised that Woodenbong
Progress Association has utilised its Village Plan to obtain funding grants.
ITEM 6

ACHIEVEMENTS TO DATE - SUZIE COULSTON

Bi-monthly SOPAC meetings have been attended by a great many different community
representatives over the past eighteen months and regular industry representation from tourism,
agriculture and beef representatives. The forum has been great for the exchange of ideas and
facilitating people around the shire to learn about other places as the meeting venue was
rotational. A review of the industry and LGA wide actions was conducted in April 2007 by
SOPAC.
Some industry areas are generating more action than others perhaps Industry focus groups might
help this out for example the direction that has been given by the Tourism Cluster group in the
review and prioritisation of the Tourism Industry action plan, the completion of the Kyogle Visitor
Information Centre and the employment of the Tourism Officer.
The retail sector has also had some attention through the Growing Kyogle project – a
collaboration between KCEDC and the Kyogle Chamber of Commerce – they have now
employed a project officer.
The Forestry industry was identified through SOPAC as an area of immediate concern and from a
recommendation of SOPAC a report was prepared for Council to examine timber plantation
Community Groups have had variable engagement in the Sense of Place process.
Kyogle has had consistent involvement and use of the document. KCEDC has formally reviewed
their document and had it adopted by SOPAC at their June 2007 meeting.
Woodenbong has melded their Sense of Place planning into the Progress Association. They use
the document as a point of reference.
Bonalbo and Old Bonalbo have not had consistent involvement in the process, however individual
groups within Bonalbo have accessed funds through the Sense of Place funding program.
Mummulgum, Mallanganee & Tabulam – have not participated in the process in a collaborative
manner, however Tabulam has received funds from Sens eof Place and the community has been
active in implementing components of their plan.
Range to Range has maintained an active involvement with the process and has brought projects
to SOPAC that the community has collectively agreed upon for implementation. Group feels
successful in achieving it's aim of communication with tourists and within the community.
Following presentation of Item 6, there was review of SOPAC's functions, structure and terms of
reference.
Economic Development Officer:

ORDINARY COUNCIL MEETING 20 August 2007

Page 90

It was felt that the Economic Development Officer's role within SOPAC needs to be more
interactive with the village groups. There was discussion that the EDO might participate in
community meetings on an as needs basis as exclusion from community meetings has been
counter-productive.
Changing Chair:
Rotating the position of chair has sometimes resulted in members feeling forced to take the chair
and has not resulted in building the capacity of any particular members to take the role a chair
might take – lead the direction of SOPAC.
Committee:
It was acknowledged that most Committee members are volunteers, often involved in running
their own businesses and facing time restraints. Capacity building is required if it is decided to
continue with SOPAC, with a need for training, up-skilling and improved time management
processes. A need was identified to make the process of committee selection transparent to the
community. Working with focus groups may address concerns that members are spending time
on matters irrelevant to them.
Industry:
There is a need for reference groups to provide specialist knowledge. This has proven successful
for the tourism industry.
Terms of Reference:
A question was raised as to what should be dealt with by SOPAC, and what should be Council's
responsibility? It was agreed that the role of SOPAC was to establish and maintain contact with
industries and communities in order to facilitate community and economic development.
Outcomes:
Community Ownership- Trevor Wilson informed the Committee that lack of community ownership
is not unique to Kyogle LGA. Ownership does not come automatically- it is something to aspire
to. SOPAC is a partnership - to be driven by community and nurtured by Council in order for it to
build capacity. He stated that the resilience of the community following the Norply fire can be
seen as a success for SOPAC and the assistance it has provided to the community.
ITEM 7 EXAMPLES OF HOW OTHER LGA'S IMPLEMENT COMMUNITY AND ECONOMIC
PLANS- PIETER VERASDOCK AND TREVOR WILSON (DSRD)
The Committee examined models used by other LGA's (Clarence Valley, Tweed, Nambucca) and
discussed their features, strengths and relevance to Kyogle LGA. It was agreed that successful
implementation and delivery of expectation results from having smooth and transparent
processes in place, regular review of structure and a focus on target. Growth is driven by
engagement and consultation with community and industry.
ITEM 8

AIM

SOPAC aims to act as a catalyst for development and community consultation. The view was
expressed that SOPAC is unable to help all industries, therefore, should identify opportunities
and community concerns and work to address those priorities. An emphasis should be placed on
playing to the area's strengths and seeking ways to value add and avoid duplication.
It was agreed that the Futures committee would examine the objectives of the Tweed Economic
Development committee as a guide for the development of the Futures Committee objectives.
ITEM 9 STRUCTURE
The attendees discussed the need to review the current structure of SOPAC, with a system
needed
to maintain effective representation whilst enabling focused discussion. It was suggested that the
process become more project based, with Council's Economic Development Officer and
Community Projects Officer facilitating consultation between focus groups. The CPO may be able

ORDINARY COUNCIL MEETING 20 August 2007

Page 91

to offer intervention in communities not currently engaged. It was also proposed that the plans be
reviewed and a new document produced to reflect the evolution of the organisation.
Various structural options were discussed. A variation of Option 2 identified in the Options Paper
was chosen as the most appropriate model to examine.
This option allows two-way communication between the committee and the village committees
and industry groups who will generally be supported by the CPO on community development
project matters and the EDO on economic development matters. There will be much cross-over
between the EDO and CPO support role.
This option also reduces the need for a large number of people to travel to meetings.
The attendees agreed that the restructured SOPAC be rebranded "Futures Committee (Kyogle
to serve as a symbol relevant to all communities in the Local Government
Area.
Local Government Area)"

It was resolved that Futures Committee would comprise a maximum of 10 members:
• the Mayor,
• 2 other Councillors,
• the General Manager,
• the EDO,
• the CPO,
• two community representatives,
• and two industry representatives.
DSRD would be invited to participate as observers.
It was proposed that the community representatives consist of one fixed member and one
rotational member from the village areas.
Industry representatives to have one fixed member and one attend as needed, on a project or
issue basis.
Community and industry representatives to be selected following a call for expressions of
interest.
A quorum will consist of one (1) Councillor with a minimum of 5 members present.
It was proposed that the Futures Committee will have four fixed meetings each year (suggested:
November, March, May and September), with others to be arranged as needed. The committee
will set direction for industry and community development, feed into the Council Management
Planning and other planning processes ie. Community Strategic Planning and Social Planning,
assess SOP funding applications, and review outcomes.
The Committee will make recommendations to council for their resolution.
ITEM 10 RESOURCING
The Committee agreed to retain the current funding allocation system, but to allow a greater
degree of autonomy to communities as to projects funded in their area. It was also agreed to
have two rounds of funding each year, with one allocation allowed per year for each community.
It was decided that unspent monies from each community would be revoted to that community for
future use, for a maximum of four years.
Funding available would be:
$20 000 for Kyogle projects
$ 5 000 for Woodenbong / Urbenville projects
$ 5 000 for Range to Range projects
$ 5 000 for Bonalbo / Old Bonalbo projects
$ 5 000 for Mummulgum, Mallanganee, Tabulam projects
$20 000 for Kyogle LGA industry projects.
ITEM 11 ADDITIONAL BUSINESS

ORDINARY COUNCIL MEETING 20 August 2007

Page 92

Comment was made that the needs of the Upper Clarence area are not addressed adequately
and may require separate strategies. This is to be carried over to the first meeting of the new
committee on Thursday, September 6, 2007 commencing 10.00am.
Letters of thanks are to be sent to previous members of SOPAC and SOPSC to thank them and
advise them of the new structure and direction of the Futures Committee.
Once the structure is established and objectives confirmed, a media release is to be issued from
council.
MEETING CLOSURE:
There being no further business the Chairman declared the meeting closed at 2.03 p.m.

Recommendation
1.

That the Unconfirmed Minutes of the Sense of Place Review meeting held
Thursday 2nd August 2007 be received and noted.

2.

Council adopts the suggested structure and quorum for the renamed community
and economic development committee of Council the “Futures Committee – Kyogle
Local Government Area” as agreed by the meeting:
Membership of Futures Committee – Kyogle LGA
• Kyogle Council Mayor plus two Kyogle Councillors
• Kyogle Council General Manager
• Kyogle Council Community Projects Officer
• Kyogle Council Economic Development Officer
• 2 x Community Representatives (1 fixed, 1 rotational)
• 2 x Industry Representatives (1 fixed, 1 as required based on project areas)
• Department of State and Regional Development as an observer.
Quorum of Futures Committee – Kyogle LGA
• One (1) Councillor with a minimum of five (5) members present

3.

Council maintain the allocation of $60,000 per annum under the Sense of Place
Funding Program to fund projects and initiatives arising from the industry, village
and Futures Committee planning, with two funding rounds per year.

ORDINARY COUNCIL MEETING 20 August 2007

Page 93

10F.4

LOCAL GOVERNMENT & SHIRES ASSOCIATION; COUNCILLOR
PROFESSIONAL DEVELOPMENT PROGRAM

Summary/Purpose
This report presents to Council an item from the Local Government Weekly Issue 130/07
- 27 July 2007, titled "The Councillor Weekend".
Report
A copy of the extract is provided below;
Learning
Item 8: The Councillor Weekend – 17/18 August 2007, Sydney
It is recognised that many councillors cannot travel long distances for one day training
courses, but may prefer to set aside time to do an accelerated learning program of mini
skills courses over two days. Therefore, we have developed the concept of a Councillor
Weekend which will explore relevant topics.
The program includes a session that will explore the roles of the elected member and their responsibilities,
facilitated by David Gibson, Director, Workplace Solutions and Greg Hawken, Consultant. Delegates will
develop skills to avoid conflicts of pecuniary and non-pecuniary interests and be updated about the Code
of Conduct for councillors in the session conducted by Maria Plytarias, Senior Consultant from
Employment Solutions.
The topic of Emergency Media Skills will be presented by Greg Crowther who is a
communications specialist. Delegates will learn how to develop a crisis/emergency
communication plan to assist them in responding to the media and community in the event of drought,
flood, fire and other emergencies. Other topics include Local Government Reform and Trends in the
Industry.
A selection of concurrent workshops will allow delegates to choose one from the following three workshops
on 17 August:
1.

2.

3.

Community Consultation - Greg Hawken, Consultant
Connecting with your community through community consultation is an essential tool for councillors
and senior staff.
How to Write Speeches that Get Results - Dennise Harris, Principal, Dennise Harris
Business Writing
This workshop will cover the major features of a speech, how to identify the major
elements of the occasion, gain a strong understanding of how to fashion all the elements of a speech
and have strategies to generate interesting ideas to make the speech memorable.
Priority Setting for Councillors - Ruth Niemczyk, Manager, Learning Solutions
Balancing family, work and the life of an elected member is like juggling. This workshop will assist
you to identify your personal time wasters and develop strategies to eliminate them.

Date 17/18 August 2007
Venue LGSA Learning Solutions, Local Government House - Sydney
Cost $770 inclusive of GST. This cost includes the presentations, comprehensive training manuals,
refreshments and a networking dinner on Friday 17 August.
Registrations Requests for more information and the registration form can be made by contacting
Learning Solutions on 9242 4181/3 or emailing [email protected]
Contact LGSA: Ruth Niemczyk, Learning Solutions 9242 4180 or [email protected]

ORDINARY COUNCIL MEETING 20 August 2007

Page 94

Recommendation
1. That the report on the Local Government & Shires Association - Councillor
Professional Development Program be received and noted.
2. That any Councillor interested in attending any of the courses/seminars may make
arrangements with the Personal Assistant to the General Manager & Corporate
Services.

10F.5

KYOGLE MAIN STREET REDEVELOPMENT UPDATE

Summary/Purpose
The purpose of this report is to provide Council with details of progress costings of the
Kyogle Main Street project.
Previous Council Consideration
During the July Ordinary Council meeting Councillors were advised that a report would
be presented to the August Ordinary Meeting.
Report
Attached to this report is a copy of an information sheet summarising the construction
process that is to be provided to business houses.
The firm, Constructive Solutions prepared the Design and cost estimates for the Kyogle
Main Street Project.
The cost estimates were based on estimated contract costs and include allocations for
contingencies from 10-40% for the various construction components.
The estimates are summarised as follows:
Section
1
2
3
4
5
All

Cost Estimate ($)
123,994
137,847
186,968
319,446
344,324
1,112,579

The sections are identified as follows:
Section 1 – Stratheden St (south side) extending between Summerland Way and Roxy
Lane.

ORDINARY COUNCIL MEETING 20 August 2007

Page 95

Section 2 – Summerland Way (west side) to Stratheden Street, extending from Post
Office.
Section 3 – Summerland Way (east side) to Stratheden Street, extending from Catholic
Church.
Section 4 – Summerland Way (west side) between Stratheden Street and Geneva
Street.
Section 5 – Summerland Way (east side) between Stratheden Street and Geneva
Street.
The estimated costs for completed sections 1 and 2 total $261,841.
The actual costs for these sections are as follows:
Description
Payment to Consultants
Provision for Traffic
Demolition & Removal
Alterations to Services
Construct Kerb & Gutter
Construct Footpath
Reinstate Signs, Furniture, Road
Total

Cost ($)
23,626
29,624
17,843
27,509
54,646
40,650
16,639
210,537

Whilst the two completed sections have taken longer than originally estimated, the use of
Council staff and the inclusion of reasonably high levels of contingencies have combined
to result in lower than estimated costs.
The estimated costs to complete sections 3, 4 and 5 as shown above is $850,738. This
would result in a total project cost of $1,061,275 compared with the original estimate of
$1,008,000. If similar results to the above are achieved on the remaining sections, then
the project should be completed within the original estimate.
Further updates will be provided upon the completion of each of the remaining sections.
Recommendation
That the report Kyogle Main Street Redevelopment Update be received and noted.

Attachments
1.

Kyogle Main Street Redevelopment Information Sheet

ORDINARY COUNCIL MEETING 20 August 2007

Page 96

ITEM 11

NOTICES OF MOTION

11.1 NOTICE OF MOTION; COUNCILLOR PETER LEWIS

Summary/Purpose
A Notice of Motion has been received from Councillor Peter Lewis for the Ordinary
Meeting of 20 August 2007.

Report
A copy of the Notice of Motion appears on the following page;

ORDINARY COUNCIL MEETING 20 August 2007

Page 97

Recommendation
1.

That Kyogle Council expresses concern that the Federally funded OPEL wireless
broadband project fails to deliver;

ORDINARY COUNCIL MEETING 20 August 2007

Page 98




Coverage to large areas of the Kyogle LGA
Installation of ADSL2 in any of the Kyogle LGA.

2. Kyogle Council requests the Federal Government ensure that the current Australia
Connected program provides.

an adequate number of WiMax towers are to be installed in the Kyogle LGA,

that ADSL2 is enabled in the exchanges of major centres of the Kyogle LGA

ITEM 12

REPORTS FROM DELEGATES

Nil.
ITEM 13

CORRESPONDENCE

Nil.
ITEM 14

URGENT BUSINESS WITHOUT NOTICE

Nil.
ITEM 15

CONFIDENTIAL BUSINESS PAPER

15.1 TENDER FOR SUPPLY OF 6 X 4 RIGID TIPPER

Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 10A(2)(d) of the Local Government
Act 1993, which permits the meeting to be closed to the public for business relating to the
following: -

(d)

commercial information of a confidential nature

ORDINARY COUNCIL MEETING 20 August 2007

Page 99

15.2 KYOGLE WATER SUPPLY OFF-STREAM STORAGE

Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 10A(2)(d) of the Local Government
Act 1993, which permits the meeting to be closed to the public for business relating to the
following: -

(d)

commercial information of a confidential nature

15.3 PRIVACY MATTER

Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 10A(2)(a) of the Local Government
Act 1993, which permits the meeting to be closed to the public for business relating to the
following: -

(a)

personnel matters concerning particular individuals

ORDINARY COUNCIL MEETING 20 August 2007

Page 100

ORDINARY COUNCIL MEETING 20 August 2007

Page 1

Sponsor Documents

Or use your account on DocShare.tips

Hide

Forgot your password?

Or register your new account on DocShare.tips

Hide

Lost your password? Please enter your email address. You will receive a link to create a new password.

Back to log-in

Close