Art College
Content
CMS (Integrated Campus Management System)
CMS (Integrated Campus Management System) is being developed by SPIC for the complete
computerization of Govt. College of Art, Chandigarh which includes the computerization of
Admission Procedure, Post Admission, Finance, Human Recourse, Library, and Inventory. The
project can be divided in to three implementation phases.
Phase - I
Eligibility Report: All the preliminary information required for generation of eligible
student report fed into the system as soon as forms received from the students. The
system will generate the list of eligible candidates for entrance test.
Merit List: After the test, the result of the test will also be fed into the system and merit
list will be generated
Roll no. generation: All the data pertaining to the admitted candidates will be keyed in.
This includes information like the course of admission, hostler/day scholar, fee details
etc. System will generate the roll no. for the candidates..
Attendance: This module will keep track of the lectures attended and delivered in each
subject by the student. Then a detailed report of the lecture shortage will be generated by
the system at the end of the session..
Examination and result processing: The awards /sessional received by the students will
be fed into the system. Then reports like class topper, subject topper, retention list and
report cards will be generated.
Phase - II
Personnel Management Information System: This module will keep details pertaining
to each employee with regard to his/her service details, which will include salary, leave,
training and academic records.
Finance and Accounts: This module will include the computerization of fees receipts
procedure. System will generate the fee receipt, allocate receipt number and generate
daily case reports
DDO and Accounting: In this section we will computerize voucher/bill level accounting.
This includes Finance and Accounts (Contd.)
1. Expenditure done by college
2. Collection from fees, securities, non-refundable/refundable funds.
3. University funds available and dispatched
Budget: This section will monitor the budget provisions regularly with specific aim that
budget allotments are not exceeded without authority and the expenditure in incurred
only on the objects and purposes for which the funds have been provided
Phase - III
Inventory: This section will computerize all functions relating to inventory control of
store stock items in different departments. There will be generation of stock ledgers
which will facilitate issuance of no due certificate to a person and check
duplicate/repeated purchase of equipments.
Library: This section will computerize the complete working of the library. This
includes data base of members, books in circulation and reference section, issue /return of
books and sending reminders to defaulters.
Login From
Login form provides secure access to the different modules of the ERP.
Session master form is used to enter admission session
Stream Master Form is used to enter streams in college.
Course Master Form used to enter courses under stream.
Pool master
Document Master Form is used to enter documents required form student for admission
Fee Nature Master Form is used to enter Fee Nature / types of Fee collection done by college
Subject Master Form is used to enter subjects offered by college
Course Stream Mapping form is used to map courses with stream
Fee Heads master Form is used to enter Fee Heads
Fee Slot Master Form is used to enter fee Slot/ time interval in which college collect fees
Fee Type Master Form is used to enter Fee type
Fee master Form is used to enter amount per head
Test Subject Master Form is used to enter test subjects.
Checked by master form is used to enter teachers who are going to check test papers
Seat Master
Seat Master from is used to enter or update no. of seats available for allotment.
This form allows you to enter seats for different categories, pools (UT or general).
Also display current status of seats for different categories.
Student Application From
Student application form is used to enter application submitted by applicant for admission.
Search & Update Application Form
Student Profile form can be used to search and update applicant form.
Search can be done by Form No. and as well as applicant name.
Old Student Profile New/Update
Short List Applicant
This Form is used to shortlist applicants.
Assign Test Roll no.
To enter any discrepancy in Application form and Remarks
Enter marks
This form is used to enter test marks.
Update marks
This from is used to update Test Marks.
Marks can be updated only before allocation of seat.
Assign Seat
This form is used in counseling for assigning seat.
Course and Class roll number generated in this form.
Also displays current status of seats available
Category of applicant can also be changed using this form.
Reallocate/De allocate Seat
This form is used to transfer student s form one course to other.
Allows deleting assigned seat permanently.
Allow to De allocate student who have left seat assigned after admission.
Enter registration no allocated by PU
Student Fee Collection.
This form is used for Fee collection from student.
Student search can be by Form no, test roll no. and class roll no.
Head wise fee collection is done.
Fee Heads are divided into mandatory and optional.
Student Fee Receipt
Fee Day Collection
For duplicate Receipts
This form is used to print duplicate receipt.
A single receipt can be printed by entering receipt no. and receipts between two dates can be
printed by entering from and to date.
Duplicate Fee Receipt
Delete Receipt
This form is used to delete receipt.
This form is used to enter/update Attendance.
Exam Result
This form is used to enter exam result and reappear result.
Short List Report (List of shortlisted applicants for entrance test after scrutiny)
Merit List pool wise (Pool wise merit list of applicants based on Test Marks and 10+2 Percentage)
Admitted student Report (Course wise report of admitted student)
Transfer Student Report (Report of transferred students from one course to other during 2 nd and 3rd
counseling)
Left student report (list of students who withdraw seat after allocation)
Admission Register (Final list of Students admitted after all the counseling Process sent to Punjab
University for allocation of registration no.)
Registration returns (Registration Return of registration/Migration/NRI students)
Attendance Report
Head Wise Fee Collection (report shows head wise fee collection between any two dates)
Student Wise Fee Collection
CMS (Integrated Campus Management System) is being developed by SPIC for the complete
computerization of Govt. College of Art, Chandigarh which includes the computerization of
Admission Procedure, Post Admission, Finance, Human Recourse, Library, and Inventory. The
project can be divided in to three implementation phases.
Phase - I
Eligibility Report: All the preliminary information required for generation of eligible
student report fed into the system as soon as forms received from the students. The
system will generate the list of eligible candidates for entrance test.
Merit List: After the test, the result of the test will also be fed into the system and merit
list will be generated
Roll no. generation: All the data pertaining to the admitted candidates will be keyed in.
This includes information like the course of admission, hostler/day scholar, fee details
etc. System will generate the roll no. for the candidates..
Attendance: This module will keep track of the lectures attended and delivered in each
subject by the student. Then a detailed report of the lecture shortage will be generated by
the system at the end of the session..
Examination and result processing: The awards /sessional received by the students will
be fed into the system. Then reports like class topper, subject topper, retention list and
report cards will be generated.
Phase - II
Personnel Management Information System: This module will keep details pertaining
to each employee with regard to his/her service details, which will include salary, leave,
training and academic records.
Finance and Accounts: This module will include the computerization of fees receipts
procedure. System will generate the fee receipt, allocate receipt number and generate
daily case reports
DDO and Accounting: In this section we will computerize voucher/bill level accounting.
This includes Finance and Accounts (Contd.)
1. Expenditure done by college
2. Collection from fees, securities, non-refundable/refundable funds.
3. University funds available and dispatched
Budget: This section will monitor the budget provisions regularly with specific aim that
budget allotments are not exceeded without authority and the expenditure in incurred
only on the objects and purposes for which the funds have been provided
Phase - III
Inventory: This section will computerize all functions relating to inventory control of
store stock items in different departments. There will be generation of stock ledgers
which will facilitate issuance of no due certificate to a person and check
duplicate/repeated purchase of equipments.
Library: This section will computerize the complete working of the library. This
includes data base of members, books in circulation and reference section, issue /return of
books and sending reminders to defaulters.
Login From
Login form provides secure access to the different modules of the ERP.
Session master form is used to enter admission session
Stream Master Form is used to enter streams in college.
Course Master Form used to enter courses under stream.
Pool master
Document Master Form is used to enter documents required form student for admission
Fee Nature Master Form is used to enter Fee Nature / types of Fee collection done by college
Subject Master Form is used to enter subjects offered by college
Course Stream Mapping form is used to map courses with stream
Fee Heads master Form is used to enter Fee Heads
Fee Slot Master Form is used to enter fee Slot/ time interval in which college collect fees
Fee Type Master Form is used to enter Fee type
Fee master Form is used to enter amount per head
Test Subject Master Form is used to enter test subjects.
Checked by master form is used to enter teachers who are going to check test papers
Seat Master
Seat Master from is used to enter or update no. of seats available for allotment.
This form allows you to enter seats for different categories, pools (UT or general).
Also display current status of seats for different categories.
Student Application From
Student application form is used to enter application submitted by applicant for admission.
Search & Update Application Form
Student Profile form can be used to search and update applicant form.
Search can be done by Form No. and as well as applicant name.
Old Student Profile New/Update
Short List Applicant
This Form is used to shortlist applicants.
Assign Test Roll no.
To enter any discrepancy in Application form and Remarks
Enter marks
This form is used to enter test marks.
Update marks
This from is used to update Test Marks.
Marks can be updated only before allocation of seat.
Assign Seat
This form is used in counseling for assigning seat.
Course and Class roll number generated in this form.
Also displays current status of seats available
Category of applicant can also be changed using this form.
Reallocate/De allocate Seat
This form is used to transfer student s form one course to other.
Allows deleting assigned seat permanently.
Allow to De allocate student who have left seat assigned after admission.
Enter registration no allocated by PU
Student Fee Collection.
This form is used for Fee collection from student.
Student search can be by Form no, test roll no. and class roll no.
Head wise fee collection is done.
Fee Heads are divided into mandatory and optional.
Student Fee Receipt
Fee Day Collection
For duplicate Receipts
This form is used to print duplicate receipt.
A single receipt can be printed by entering receipt no. and receipts between two dates can be
printed by entering from and to date.
Duplicate Fee Receipt
Delete Receipt
This form is used to delete receipt.
This form is used to enter/update Attendance.
Exam Result
This form is used to enter exam result and reappear result.
Short List Report (List of shortlisted applicants for entrance test after scrutiny)
Merit List pool wise (Pool wise merit list of applicants based on Test Marks and 10+2 Percentage)
Admitted student Report (Course wise report of admitted student)
Transfer Student Report (Report of transferred students from one course to other during 2 nd and 3rd
counseling)
Left student report (list of students who withdraw seat after allocation)
Admission Register (Final list of Students admitted after all the counseling Process sent to Punjab
University for allocation of registration no.)
Registration returns (Registration Return of registration/Migration/NRI students)
Attendance Report
Head Wise Fee Collection (report shows head wise fee collection between any two dates)
Student Wise Fee Collection
