Bentonville City Council agenda for Dec. 14, 2010

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BENTONVILLE CITY COUNCIL AGENDA
Committee of the Whole Tuesday, December 14, 2010 6:00 p.m. Community Development 305 SW “A” Street Planning Commission Meeting Room Regular City Council Meeting Tuesday, December 14, 2010 6:00 p.m. Community Development 305 SW “A” Street Planning Commission Meeting Room Call to Order Pledge of Allegiance Moment of Silence – For our Military Forces Invocation: Jim Laudell of Life Church Roll Call Approval of Minutes: November 23, 2010

AGENDA
1. 1a. Planning:

Palmco Properties: Rezoning, Lots 80, 81, 84-91, 96-99, 102, 103, 110-119 of Stone Meadow Addition.
The planning commission voted 4-0 recommending approval. Staff has reviewed this application and based on the findings presented in this staff report, staff recommends approval of this rezoning from R-2, Duplex and Patio Home Residential to R-ZL, Zero Lot Line Residential.

1b.

Palmco Properties: Rezoning, Lots 182-193 and 218-229 of Stonemeadow Addition.
The planning commission voted 4-0 recommending approval. The rezoning request is consistent with the City of Bentonville’s Future Land Use Map, which depicts this property as Low Density Residential. The RZ-L, Residential Zero Lot Line zoning designation allows for 9 units per acre while R-2, Duplex and Patio Home residential also allows for 9 units per acre. Currently the subdivision consists of Duplex homes with a common wall and individual ownership. Per the applicant he plans for construct a similar product that is detached from the adjoining dwelling.

1c.

Palmco Properties: Rezoning, Lots 128-143,148-151,162-173 of Stonemeadow Addition.
The planning commission voted 4-0 recommending approval. The rezoning request is consistent with the City of Bentonville’s Future Land Use Map, which depicts this property as Low Density Residential. The RZ-L, Residential Zero Lot Line zoning designation allows for 9 units per acre while R-2, Duplex and Patio Home residential also allows for 9 units per acre. Currently the subdivision consists of Duplex homes with a common wall and individual ownership. Per the applicant he plans for construct a similar product that is detached from the adjoining dwelling.

1d.

Palmco Properties: Rezoning, Lots 236-253,258 and 259 Stonemeadow Addition.
The planning commission voted 4-0 recommending approval. The rezoning request is consistent with the City of Bentonville’s Future Land Use Map, which depicts this property as Low Density Residential. The RZ-L, Residential Zero Lot Line zoning designation allows for 9 units per acre while R-2, Duplex and Patio Home residential also allows for 9 units per acre. Currently the subdivision consists of Duplex homes with a common wall and individual ownership. Per the applicant he plans for construct a similar product that is detached from the adjoining dwelling.

1e.

Community Development Block Grant (CDBG) 2011 Draft Action Plan Summary.
The City is requesting $210,000 in CDBG funds for the 2011 Program Year and items include administrative costs for the Community Programs Coordinator, a planning and capacity building project, one (1) public facility project located within the designated low to moderate income (LMI) area, and seven (7) Subrecipient (nonprofit organization) programs.

2.

A resolution certifying the amount of liens to be placed on certain properties for the City of Bentonville's costs associated with mowing and weed removal on said properties. Approve Resolution setting public hearing regarding the placement and amount of liens to be placed on certain properties for mowing and remediating unsanitary and unsightly conditions. This process is mandated by State law. The city has been forced to take action to remediate weeds and tall grass at the subject properties. Code Enforcement advised the property owners of the violation and requested that they take action prior to the City stepping in to mow. Property owners have also been advised of the costs and that a lien would be placed on the properties if the costs were not paid. All property owners have been invoiced and failed to pay as of the date this item is submitted.

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Approve Resolution authorizing Mayor and Clerk to enter into a renewal of the lease agreement with Northwest Arkansas Head Start Human Services for the building at 802 N.W. "A" Street. Head Start has occupied this space and maintained the building for several years pursuant to previous lease agreements while providing necessary services to the citizens of Bentonville. Council approval of Change Order #6 on the SW "I" South project, changing subgrade requirements from lime treated subgrade to compacted embankment. An ordinance authorizing the Mayor and City Council to enter into an agreement with HD Supply Waterworks for the purchase of SENSUS brand water meters, per the City of Bentonville’s specifications, for $180,421.00. This is a ‘Single Source’ item in the State of Arkansas. An ordinance authorizing the Mayor and City Council to enter into an agreement with Stuart Irby Company for the purchase of LANDIS & GYR electric meters, per the City of Bentonville’s specifications, for $80,325.00. They are a ‘Single Source’ item in the State of Arkansas. Recommend Mayor and City Council award the 6-month blanket bid for 3phase transformer as shown on the attached bid tabulation in the amount of $245,433.00. Items will be ordered on an ‘as needed’ basis. Recommend Mayor and City Council award the 6-month blanket bid for switchgears to the lowest bidder as shown on the attached bid tabulation in the amount of $78,045.00. Items will be ordered on an ‘as needed’ basis. Recommend Mayor and City Council award the 6-month blanket bid for janitorial supplies to the lowest bidder as shown on the attached bid tabulation in the amount of $35,739.98. Items will be ordered on an ‘as needed’ basis. Recommend Mayor and City Council award the 6-month blanket bid for electrical material to the lowest bidder as shown on the attached bid tabulation in the amount of $364,003.87. Items will be ordered on an ‘as needed’ basis. Recommend Mayor and City Council award the 6-month blanket bid for water materials to the lowest bidder as shown on the attached bid tabulation in the amount of $278,004.73. Items will be ordered on an ‘as needed’ basis. Recommend Mayor and City Council award the 1-year blanket bid for street materials to the lowest bidder as shown on the attached bid tabulation in the amount of $150,000.00. Items will be ordered on an ‘as needed’ basis.

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Recommend Mayor and City Council award the 1-year blanket bid for fuel to the lowest bidder as shown on the attached bid tabulation in the amount of $421,628.50. A resolution authorizing the Mayor and City Council to enter into an agreement with Carroll Electric Corporation to acquire electric distribution facilities and 17 electric accounts located along Hwy 12 extending from Shell Road to Lee Harris Road in the amount of $95,569.05. A resolution authorizing the Mayor and City Council to enter into an agreement with Carroll Electric Corporation to acquire electric distribution facilities and 12 electric accounts located along Bright & Gator Road extending from Hwy 12 to Hwy 112 in the amount of $134,948.67. Award bid #10-68 to Utility Service Company, Inc. of Perry, GA for abrasive blast, prime and paint 3-million gallon ground storage tank, in the amount of 178,900.00. Budgeted amount $225,000.00. Award bid to Alternative Support Apparatus of Midvale, Ohio for the purchase of a specialty vehicle to be partially funded by the Arkansas Trauma Grant. Council approval of a final reconciliation to the contract with Boulder Construction on the Orchards Park project and approving a change order in the amount of $16,084.00. Council approval of Mayor McCaslin's recommendation to appoint Stephanie Bryant, Tom McCoy, Dr. Bryan Harvey and Tregg Brown to the Parks and Recreation Advisory Board. Council approval of an ordinance establishing fees for rental of Parks and Recreation Facilities. Approval of waiver of bid for vehicle insurance premiums through the Arkansas Municipal League at no increase in the premium cost. Coverage period is January 1, 2011 through December 31, 2011 at the rate of .5% of insured value plus $100 for liability per vehicle, $200 for ambulance.

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