Change Management

Published on March 2017 | Categories: Documents | Downloads: 40 | Comments: 0 | Views: 249
of 8
Download PDF   Embed   Report

Comments

Content

 

CONOCOPHILLIPS FMC MANAGEMENT OF CHANGE SCREENING PROCESS MAP

DOCUMENT NUMBER

ENG-PCM-1055

REVISION

C1

REVISION DATE

20-Jun-13

APPLICABILITY

ConocoPhillips

DOCUMENT OWNER

Engineering Manager 

AUTHOR

CHECKED BY

APPROVED BY

 

Rev C1

Property of John Wood Group PLC. This document is uncontrolled once printed. Check iMAP for the current version.

Page 1 of 8

 

LATEST REVISION RECORD

Leigh Black - MoC, Closeout & Verification Coordinator 

LB

Rev C1

19-Jun-2013

 Anton Moolenschot Moolenschot Safety Engineer 

AM

19-Jun-2013

Property of John Wood Group PLC. This document is uncontrolled once printed. Check iMAP for the current version.

Peter Carter Engineering Manager 

PC

19-Jun-2013

Page 2 of 8

 

Revision History Revision

Date

 A1

13-Jun-2013

Details of Changes Reformatted to iMAP standard (Replaces CPUK-BRO-P-033 Procedure)

C1

20-Jun-2013

Issued for use (Replaces CPUK-BRO-P-033 Procedure)

Purpose The purpose of this document is to ensure that changes engineered by FMC to ConocoPhillips operated assets, which potentially affect the safety and health of personnel or which could be detrimental to the environment, are properly and formally assessed before implementation. In this way the FMC change screen process identifies measures to maintain safety risks within the 'As Low As Reasonably Practicable' (ALARP) region and ensures compliance with ConocoPhillips requirements.

Scope This process applies to the ConocoPhillips FM contract and all Management of change screenings issued by the FMC. The CoP Engineering Manager retains overall accountability for ensuring the effective deployment of this process.

Glossary of Terms References N o t e :    These

references are subject to change. Utilise the iMAP search engine for the latest applicable references

UK UK--00 0037 372 2

Con onoc ocoP oPhi hill llip ips s Ma Mana nage gem ment ent of C Cha hang nge e-M Mod odel el P Prroced ocedur ure e

Abbreviations FMC - Facilities Maintenance Contract FMC CIR CIR  - Change screen Information Request MDR MDR  - Mixed Discipline Review MDRA MDRA  - Mixed Discipline Risk Assessment OIM OIM  - Offshore Installation Manager  RA RA - Risk Assessment

Terminology  Accountable Party - the resource ultimately accountable for the completion of the task Consulted Party - those whose opinions are sought. 2 way communication. Informed Party - those that are kept up-to-date on progress. 1 way communication. Responsible Party - those who do work to achieve the task, there can be multiple resources responsible.

Roles & Responsibilities Project Engineer (Originator) While the Originator can be anyone who identifies a requirement for change, typically within FMC the Originator will be a Project Engineer. This is because the main requirement for change screening within FMC will be for a change that has been identified for a project and the change screen will be required to complement the project work pack. When a requirement for a change screen is identified, FMC Technical Safety will issue a CIR form to the FMC Project Engineer/Focal point. If upon return of the CIR form it is decided that a change screen is appropriate, then the Project Engineer/Focal point will assist Safety to arrange a MDR meeting. Following the MDR meeting the Project Engineer/Originator shall review the change screen document (compiled by Safety) and if satisfactory, sign to authorise the issue of the change screen. Following issue of the change screen, the Project Engineer/Originator shall be responsible for assisting Safety to achieve closure of change screen actions.

Rev C1

Property of John Wood Group PLC. This document is uncontrolled once printed. Check iMAP for the current version.

Page 3 of 8

 

Appointed Responsible Person The responsibilities of the Appointed Responsible Person are as described in the ConocoPhillips Engineering & Operations Management of Change - Model Procedure (UK-00372).

Rev C1

Property of John Wood Group PLC. This document is uncontrolled once printed. Check iMAP for the current version.

Page 4 of 8

 

Safety Engineer(s) FMC Technical Safety is responsible for providing guidance throughout the change screen process on the potential impact of the proposed change, on risk levels, on actions, and on all aspects of safety. To RAISE a change screen FMC Technical Safety will be responsible for the following:

 

- FMC Asset Safety Engineer - Appointed Responsible Person - Issue authorised change screen document to OU for authorisation

To CLOSE a change screen, FMC Technical Safety and the Close Out Coordinator will be responsible for the following: - Acquire the latest version of the change screen (from Asset Master File)

Additional Notes Note 1.7:  A typical MDR meeting may consist of any of the following attendees: • Project Engineer • Structural lead • Process Lead • Piping Lead • Instrument Lead • Systems Engineer

• OU Focal Point • OU Facilities Engineer   • OU Safety Engineer  

• Construction Lead • Asset Team Leader

• Asset Manager   • OU Verification Engineer  

• Safety Engineer • OU Independent Competent Person

Note 1.8 Change screen Register 

Rev C1

Property of John Wood Group PLC. This document is uncontrolled once printed. Check iMAP for the current version.

Page 5 of 8

 

Each change screen document is entered into the Master MoC Action Tracking Register by FMC Technical Safety. MOC FILING STRUCTURE Draft A – Original MoC to be completed at meeting Rev A1 – PDF Version of Draft A displaying two wet signatures on Page 1 Rev A2 – PDF of A1 plus the wet signatures of the verification signatures on Page 11 Rev A3 – PDF of A2 plus any time a new action signature is acquired. NOTE: using adobe writer each time a new action signature is acquired, only the updated page is overwritten. ONCE PRE-IMPLEMENTATION ACTIONS ARE SIGNED THIS MUST BE TRANSFERRED ELECTRONICALLY TO CLOSE OUT COORDINATION. FMC Technical Safety retains electronic and hard copies as closeout coordination has their own internal system to close MoCs. FMC Technical Safety will not need to make any amendments after pre-implementation. Rev A4 – FMC Technical Safety will receive the hard copy file back from Close out Coordination only once the job is completed. This allows the development of the final Rev A4 Scan. JOB IS COMPLETE.

Rev C1

Property of John Wood Group PLC. This document is uncontrolled once printed. Check iMAP for the current version.

Page 6 of 8

 

Electronic Folder   Action close out Evidence – any responses from f rom actionees that can be utilised as evidence  Administration & Support Information – any emails, GA’s etc. that aid the MoC to take place. Review & Comments – to contain the results of the 24 hr review period Note 1.14 Change screen Actions: During the change screen MDR meeting two categories of action can be generated, as follows: - Actions that must be completed prior to change taking place - Actions that can be completed at a later date (i.e. can be closed after work has commenced or when work has been completed) Details of each action is recorded in the change screen, assigned to a named person with a tar target get close-out date. The FMC Technical Safety Engineer will register all actions in the FMC Action Tracker and copy the actions to the Project Engineer for inclusion into the relative Project Action Register (for attention and close-out). Actions to be completed prior to Change taking place FMC Work packs cannot be ‘Issued for Construction’ until the Virtual Implemental Structure (VIS 5) has been authorised, and this will not be done until all actions identified as ‘Action to be completed prior to change taking place’, have been completed and closed. Note: The FMC HSE Team Lead may at his discretion, make an exemption to the above. Close-out of Remaining Actions The FMC Project Engineer / Originator shall be responsible for assisting the Close out Coordinator to achieve closure of change screen actions. On completion of the change, any remaining outstanding actions will be closed by the nam named ed person with the assistance of FMC Technical Safety. Details of the action closure may be attached to the electronic version of the change screen document for audit purposes. Note: The change screen document cannot be completed until all actions are closed. Note 1.19 The Responsible Person signs to verify that the agreed change has been satisfactorily implemented at the Asset, all actions are correctly closed and that the change screen can now be closed. The Asset Manager signs to authorise closure of the change screen, after ensuring that the changes implemented are only those that have been identified and approved. On receipt of the completed change screen FMC Technical Safety will update the FMC change screen Document Register and save the change screen document onto the Documentum \ 'O' drive. Note: FMC change screens are an integral integral part of the FMC Work pack process and as such should be closed (including associated actions) in a timely manner and the relevant work pack updated.

Rev C1

Property of John Wood Group PLC. This document is uncontrolled once printed. Check iMAP for the current version.

Page 7 of 8

 

Document Title

   d   a   e    L  

CONOCOPHILLIPS MANAGEMENT OF CHANGE SCREENING PROCESS Document Number 

  r   e   e   n    i   g   n    E    t   c   e    j   o   r    P

Rev

ENG-PCM-1055

C1

  y    t   e    f   a    S

  n   o   s   r   e    P

  e   m   a    l    b   e    i   s   s    T   n   e    t   o   e   n   p    d   e   s   n   m   e   e   s    t    t   s    R    A   e    d   e   g   s   s    t   n   n    A    i    i    t   e    k   o   s   p   e    i   p    M    R    A

  r   o    t   a   n    i    d   r   o   o    C    t   e   s   s    A

  r   e   e   n    i   g   n    E   y    t   e    f   a    S    t   e   s   s    A

  r   e   e   n    i   g   n    E   n   o    i    t   a   c    i    f    i   r   e    V

  n   o   s   r   e    P    t   n    t   e   e   p   m   o    t   n    C    i    t   o   n    P   e    d    l   n   a   c   e   o   p    F   e    d    U   n    O    I

Legend: Responsible Party  Accountable Party Consulted Party   r   e   g   a   n   a    M    t   e   s   s    A

Informed Party Decision / Question

1.0 CHANGE SCREEN MANAGEMENT meeting  1.1 Issue request for MDRA meeting  Note: 1.2: Safety will issue a Change screen Information Request (CIR) email to the FMC Project Engineer/Focal Engineer/Foc al point. NOTE: A minimum of 7 days notice is required for a MDR meeting.

1.2 Issue change screen information request to applicable stakeholders  stakeholders  completed leted form to 1.3 Compile CIR and email comp FMC Technical Safety Engineer  

Note: 1.6: Preparation shall include: - Arrange meeting room - Create draft document for use at meeting - Source sequential number from Asset - Source project number from PE - Compile attendees list (mixed discipline) - Email meeting invitation, inc. draft document

1.3

 Yes

1.4 Is CIR appropriate?  appropriate? 

No

1.5 Notify Project Engineer of requirements to progress change screen  screen  1.6 Prepare requirements for MDRA meeting and notify required attendees  attendees 

Note: 1.7: See attached.

1.7 Carry out MDRA meeting  meeting  1.8 Compile the new change screen document document   1.9 Review and complete / sign formal assessment report as appropriate and return to Safety via email   email 1.10 Is Risk Assessment Team Lead signature required?   required?

Note: 1.8: See attached

 Yes

No

1.11 Review and complete / sign formal assessment report as appropriate and return to Safety via email   email  Yes

1.12 Is Appointed Responsible Person signature required?   required?

No

1.13 Review and complete / sign formal assessment report as appropriate and return to Safety via email   email Note: 1.14: See attached

1.14 Copy actions to the PE for inclusion in the project action register for ongoing management management    Yes

1.15 Is OU Focal Point signature required?  required?  No

1.16 Review and complete / sign formal assessment report as appropriate and return to Safety via email   email 1.17 Coordinate OU Safety Engineer, Verification Engineer and ICP signatures  signatures  1.18 Notify Asset Manager providing relevant information to accompany scope of work for final acceptance  acceptance  1.19 Review scope of work. Is final authorisation (signature) provided?  provided? 

 Yes

Note: 1.19: See attached No

1.20 Notify appropriate parties of scope cancel elation / postponement / requirement for additional information 1.21 Proceed with work scope  scope 

Note: 1.20: If authorisation to proceed is not granted by the Asset Manager, the Safety Engineer supported by the PE will notify applicable personnel of the decision and reasoning and implement actions as necessary (e.g. remove scope, recycle CIR or postpone work)

Property of John Wood PLC. This document is uncontrolled once printed. Check the iMap for the current ve version. rsion.

Sponsor Documents

Or use your account on DocShare.tips

Hide

Forgot your password?

Or register your new account on DocShare.tips

Hide

Lost your password? Please enter your email address. You will receive a link to create a new password.

Back to log-in

Close