City Council Agenda Jan 29

  Vision: The City of Greater Sudbury is a growing, world-class community bringing talent, technology and a great northern lifestyle together.

 

Vision: La Ville du Grand Sudbury est une communauté croissante de calibre international qui rassemble les talents, les technologies et le style de vie exceptionnel du Nord.

Agenda City Council meeting to be held  Tuesday, January 29th, 2013 

at 6:00 pm Tom Davies Square 

Ordre du jour réunion du 

Conseil municipal qui aura lieu  mardi 29e janvier 2013 

à 18h 00 Place Tom Davies 

  

CITY COUNCIL AGENDA City Council Meeting

Tuesday, January 29, 2013 Tom Davies Square

6:00 p.m. CITY COUNCIL MEETING, COUNCIL CHAMBER

Council and Committee Meetings are accessible. For more information regarding accessibility, please call 3-1-1 or email [email protected].

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

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COMMUNITY DELEGATIONS 1. Ontario Lottery and Gaming (OLG) (ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY) Rick Gray, VP Gaming Transformation Tony Bitonti, Senior Manager Media Relations Jake Pastore, Director, Municipal and Community Relations Jonathan Trentadue, Associate Manager Social Responsibility (At the request of Council, representatives of OLG will provide an update on the OLG Gaming Modernization Program and its implications for current and future slot and casino operations in Greater Sudbury.)

PRESENTATIONS 2. Report dated January 23, 2013 from the General Manager of Growth and Development regarding Integrated Transit/Fleet Garage. (ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)

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Tony Cecutti, General Manager of Infrastructure Services (This report provides the status of the New Integrated Transit/Fleet Garage and seeks approval of Council to tender the project.)

MATTERS ARISING FROM THE PLANNING COMMITTEE JANUARY 14, 2013 At this point in the meeting, Council will consider, by way of one resolution, recommendations PL2013-03 to PL2013-10 and PL2013-12 adopted by the Planning Committee. Any questions regarding the recommendations should be directed to Councillor Kilgour, Chair, Planning Committee. (RESOLUTION PREPARED)

CONSENT AGENDA (RESOLUTION PREPARED adopting, approving or receiving Items C-1 to C-6 contained in the Consent Agenda.) (For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are CITY COUNCIL

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from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

MINUTES C-1.

City Council Minutes of December 11, 2012. (RESOLUTION PREPARED - MINUTES ADOPTED)

41 - 90

C-2.

City Council Minutes of January 15, 2013. (RESOLUTION PREPARED - MINUTES ADOPTED)

91 - 117

C-3.

Planning Committee Minutes of December 10, 2012. (RESOLUTION PREPARED - MINUTES ADOPTED)

118 - 136

C-4.

Planning Committee Minutes of January 14, 2013. (RESOLUTION PREPARED - MINUTES ADOPTED)

137 - 146

ROUTINE MANAGEMENT REPORTS C-5. Report dated December 17, 2012 from the Executive Director, Administrative Services/City Clerk regarding 2014 Schedule of Meeting Dates - Council and Committees. (RESOLUTION PREPARED)

147 - 149

(This report presents the 2014 schedule of meeting dates for City Council and Committees all in accordance with Procedure By-law 2011-235.)

C-6. Report dated January 18, 2013 from the Chief Financial Officer/Treasurer regarding Healthy Community Initiative Fund Requests for Approval. (RESOLUTION PREPARED)

150 - 151

(In accordance with Section 6.1.1 of the Council Expense and Healthy Community Initiative Fund Policy, Council approval is being sought for a capital project exceeding a contribution of $5,000 in Ward 1 and a community event expense exceeding the sum of $1,000 in Ward 11.)

REGULAR AGENDA

REFERRED & DEFERRED MATTERS R-1. Report dated January 15, 2013 from the General Manager of Community Development regarding Smoking Provisions in Parks By-law. (RESOLUTION PREPARED) CITY COUNCIL

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(The report provides background information on smoking by-laws in parks from the City of North Bay and 32 other Municipalities. Options have been prepared for Council’s consideration.)

MANAGERS' REPORTS R-2. Report dated January 22, 2013 from the Chief Administrative Officer regarding Strategic Communication Plan. (RESOLUTION PREPARED)

170 - 182

(This report presents a new communication strategic plan for Council to receive.)

R-3. Report dated January 16, 2013 from the Executive Director, Administrative Services/City Clerk regarding Appointments of Members to Greater Sudbury Development Corporation Board. (RESOLUTION PREPARED)

183 - 186

(This report is to appoint Members of Council to the Greater Sudbury Development Corporation Board.)

BY-LAWS (In accordance with the City’s Notice Policy By-law 2012-204, public notice of a motion to pass all of the proposed by-laws on the agenda is given by way of publication of the Council Agenda. The proposed by-laws appearing on the Council Agenda may be viewed on the day of the City Council meeting at the City Clerk’s office, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury and at the Council meeting upon request to the City Clerk. After the meeting, by-laws are available at the City Clerk’s office, on www.greatersudbury.ca, if it is a frequently requested by-law, or by emailing [email protected] For the purpose of convenience and for expediting meetings, the motion to pass the proposed by-laws appearing on the Council Agenda is a motion to pass all of the proposed by-laws. A particular proposed by-law may be singled out for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the proposed by-law is severed from the motion and only the remaining proposed by-laws are voted on collectively. Each proposed by-law listed in the Council Agenda is recorded separately in the minutes for that Council meeting.) The following By-Laws appear for three readings: 2012-192

A BY-LAW OF THE CITY OF GREATER SUDBURY TO PROVIDE FOR THE PAQUETTE-WHITSON MUNICIPAL DRAINAGE WORKS IN THE CITY OF GREATER SUDBURY Hearing Committee Recommendation #HC2012-05

2012-193

A BY-LAW OF THE CITY OF GREATER SUDBURY TO PROVIDE FOR THE HORIZON MUNICIPAL DRAINAGE WORKS IN THE CITY OF GREATER SUDBURY Hearing Committee Recommendation #HC2012-06

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The following By-Laws will be read and passed: 2013-15

A BY-LAW OF THE CITY OF GREATER SUDBURY TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING OF JANUARY 29TH, 2013

2013-16

A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT MUNICIPAL ENFORCEMENT OFFICERS TO ENFORCE THE PUBLIC AND PRIVATE PROPERTY SECTIONS, THE DISABLED PARKING SECTIONS AND THE FIRE ROUTES SECTIONS OF BY-LAW 2010-1 (This updates the list of Parking Control Officers to enforce parking restrictions on private property.)

2013-17

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE SALE OF VACANT LAND ON ALLAN STREET IN CONISTON LEGALLY DESCRIBED AS PART OF PIN 73560-1199(LT), BEING PARTS 2, 3 AND 4, PLAN 53R-19617 TO MICHELLE DANIS AND MAURICE DANIS Planning Committee Recommendation #PL2013-04

2013-18

A BY-LAW OF THE CITY OF GREATER SUDBURY AUTHORIZING THE PURCHASE OF 640 KINGSWAY, BEING PIN 02132-0193 FROM KENNETH ERIC JOSEPH EDWARDS Planning Committee Recommendation #PL2013-03

2013-19

A BY-LAW OF THE CITY OF GREATER SUDBURY TO CLOSE PART OF UNOPENED DAVID STREET ROAD ALLOWANCE IN LIVELY, DESCRIBED AS PART OF PIN 73377-1290(LT) BEING PARTS 6 AND 8 ON PLAN 53R-9286 (This by-law closes part of unopened David Street Road Allowance prior to the sale.)

2013-20

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE SALE OF PART OF UNOPENED DAVID STREET ROAD ALLOWANCE IN LIVELY DESCRIBED AS PART OF PIN 73377-1290(LT), BEING PART 6, PLAN 53R-9286 TO PETER STANLEY EVANS Planning Committee Recommendation #PL2013-05

2013-21

A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT BY-LAW ENFORCEMENT OFFICERS FOR THE SUDBURY AIRPORT (This updates the list of Parking Control Officers to enforce parking restrictions at the airport.)

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2013-22

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A FUNDING CONTRIBUTION AGREEMENT BETWEEN HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF INDUSTRY FOR THE PROVINCE OF ONTARIO AND THE CITY OF GREATER SUDBURY AND NORTHERN WATER SPORTS CENTRE AS RECIPIENT (This agreement authorizes a funding contribution by Fed Nor towards the costs for the design and construction of the proposed water sports facility on Lake Ramsey.)

2013-23

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A GRANT TO ST. JOSEPH’S HEALTH CENTRE OF SUDBURY OPERATING AS ST. JOSEPH'S VILLA NURSING HOME AT 1250 SOUTH BAY ROAD, SUDBURY (This By-law authorizes the annual grant to St. Joseph’s Health Centre of Sudbury operating as St. Joseph's Villa Nursing Home located at 1250 South Bay Road in Sudbury as a contribution towards the cost of the property taxes.)

2013-24

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A GRANT TO THE SUDBURY FINNISH REST HOME SOCIETY INC. (This By-law authorizes the annual grant to the Sudbury Finnish Rest Home Society Inc. as a contribution towards the cost of the property taxes.)

2013-25

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A GRANT TO THE NICKEL DISTRICT CONSERVATION AUTHORITY FOR ITS 2013 CAPITAL PROGRAM (Annually, upon approval of the Budget, the City authorizes a grant to the NDCA as a contribution towards its capital budget.)

2013-26

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A GRANT TO THE CITY OF GREATER SUDBURY COMMUNITY DEVELOPMENT CORPORATION FOR PROMOTION OF COMMUNITY ECONOMIC DEVELOPMENT FOR THE 2013 CALENDAR YEAR (This By-law authorizes the annual grant to the CGSCDC for the promotion of economic development.)

2013-27

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A GRANT TO THE CITY OF GREATER SUDURY COMMUNITY DEVELOPMENT CORPORATION OF FUNDING OF MAJOR ARTS AND CULTURE GRANTS IN THE 2013 CALENDAR YEAR (This by-law authorizes the annual grant to the City of Greater Sudbury Community Development Corporation for funding of the Major Arts and Culture Grants for the 2013 calendar year.)

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2013-28

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A GRANT TO ALZHEIMER’S SOCIETY (This By-law authorizes the first annual grant to Alzheimer’s Society as authorized in the 2013 budget as contribution toward their property taxes.)

2013-29

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A GRANT TO ST. JOSEPH’S HEALTH CENTRE OF SUDBURY OPERATING AS ST. GABRIEL’S VILLA AT 4690 REGIONAL ROAD 15, CHELMSFORD (This By-law authorizes the annual grant to St. Joseph’s Health Centre of Sudbury operating as St. Gabriel’s Villa located at 4690 Regional Road 15 in Chelmsford as a contribution towards the cost of the property taxes.)

2013-30

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE PAYMENT OF GRANTS TO VARIOUS NON-PROFIT COMMUNITY ORGANIZATIONS IN THE LEISURE SERVICES SECTOR

187 - 189

Report dated December 18, 2012 from the General Manager of Community Development regarding 2013 Annual Grants Allocation. 2013-31F

A BY-LAW OF THE CITY OF GREATER SUDBURY TO SET AN INTERIM LEVY AND TAX BILLING PRIOR TO THE DEVELOPMENT OF THE 2013 TAX POLICY

190 - 190

(Section 317(1) of the Municipal Act, 2001, provides the authority for an interim tax levy prior to the adoption of the final estimates. For 2013 the interim due dates have been established as March 5th and April 5th, 2013.) Report dated December 3, 2012 from the Chief Financial Officer/Treasurer regarding 2013 Interim Tax Billing. 2013-32F

A BY-LAW OF THE CITY OF GREATER SUDBURY TO LEVY AND COLLECT OMITTED AND SUPPLEMENTARY REALTY TAXES FOR THE YEAR 2013

191 - 192

(This By-law authorizes the 2013 omitted and supplementary tax billing and sets the dates for omitted and supplementary assessments added after each of June 1, September 1 and November 1, 2013.) Report dated December 3, 2012 from the Chief Financial Officer/Treasurer regarding 2013 Omitted and Supplementary Tax Billing.

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2013-33

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-188, A BY-LAW TO PROHIBIT, REGULATE AND CONTROL DISCHARGES INTO BODIES OF WATER WITHIN CITY BOUNDARIES OR INTO THE CITY SANITARY SEWERS, STORM SEWERS, SANITARY SEWAGE WORKS AND ALL TRIBUTARY SEWER SYSTEMS (This amending By-law extends the compliance program, as was initially intended, to include not just discharges into the sanitary sewer but also into the storm sewers. The compliance program is a tool which enables the City to take pro-active steps to assist industries / business in bringing effluent discharges within acceptable limits within a specified time frame.)

2012-34

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2012-240F BEING A BY-LAW TO ESTABLISH MISCELLANEOUS USER FEES FOR CERTAIN SERVICES PROVIDED BY THE CITY OF GREATER SUDBURY (This by-law amends the Schedule G&D-D for fees for Parking Lots and G&D-F for Portable Signs to correct errors noted in the schedules.)

2013-35Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2012-246Z Planning Committee Recommendation #PL2012-212 (This by-law amends By-law 2012-246Z, which amends the Zoning By-law 2010-100Z, correcting a clerical error.)

2013-36Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #2006-77 (This by-law rezones the subject property from "FD", Future Development to "R1-5", Low Density Residential One in order to permit the development of 58 single-detached dwelling lots - 844367 Ontario Inc., Highway 69 North)

2013-37Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2013-06 (This by-law extends the temporary permission for a garden suite on the property at 163 Niemi Road to September 15, 2015 - Elaine Niemi and Dean Fielding, 163 Niemi Road, Lively)

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2013-38Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2013-07 (This by-law rezones lands from "R1-5", Low Density Residential One Zone to "R2-2", Low Density Residential Two Zone that are to be added to the rear of seven R2-2 zoned lots fronting onto Shelbourne Street. The by-law also provides an exception to the minimum lot frontage for the remaining lot fronting onto Bancroft Drive - Timestone Corporation, Shelbourne Street and Bancroft Drive, Sudbury)

2013-39Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2011-248 (This by-law does not rezone the subject property. Pursuant to Section 39.1 of the Planning Act, Council has approved a temporary use by-law in order to permit a 93 m2 garden suite within an existing accessory building - Claudette Rheaume, 2555 Highway 144, Chelmsford)

2013-40Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-216 (This by-law rezones the subject property in order to permit 163 lots to be developed for single and double residential uses as a plan of subdivision, with the southerly 6.08 ha portion of the parcel rezoned to "OSC", Open Space Conservation in order to accommodate a stormwater retention facility - 630411 Ontario Inc., MacMillan Drive, Val Therese)

MOTIONS R-4. Permanent Office of the Auditor General As presented by Mayor Matichuk:

WHEREAS the Council of the City of Greater Sudbury wishes to continue to demonstrate a high level of public accountability and continue to provide assurances to the public regarding the quality of stewardship over public funds and for the achievement of value for money and risk evaluation in municipal operations; AND WHEREAS the Council of the City of Greater Sudbury passed By-Laws 2009-239 and 2009-281, by-laws to appoint Brian Bigger Auditor General and to establish the position and duties of the Auditor General for the City of Greater Sudbury; CITY COUNCIL

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THEREFORE BE IT RESOLVED THAT the Council of the City of Greater Sudbury instruct staff to consolidate the contents of By-Laws 2009-239 and 2009-281 by creating a new by-law which defines the terms “Office of the Auditor General” and “Position of the Auditor General”; THAT By-laws 2009-239 and 2009-281 then be repealed; THAT the name of the resulting by-law indicate that its purpose is to establish the position and duties of the Auditor General for the City of Greater Sudbury; THAT staff be further instructed to draft another by-law confirming the appointment of Brian Bigger as Auditor General for the City of Greater Sudbury; AND THAT staff report back to City Council with options regarding minimum and maximum terms and conditions of employment for appointed Auditors General. R-5. Sidewalk Lighting As presented by Councillor Cimino:

WHEREAS Greater Sudbury Hydro Inc. installed new light poles on the south side of Lorne Street in 2012 to upgrade hydro infrastructure, and recently began transferring the existing light fixtures from the north, sidewalk side of Lorne Street, to the south side, where no sidewalk exists; AND WHEREAS as a result of the street lighting relocation, pedestrians and businesses on the sidewalk side, (north side) of Lorne Street from Kelly Lake Road to Martindale Road now have dramatically reduced lighting on their side of the roadway; AND WHEREAS members of the Ward 1 Community Action Network, together with Ward 1 Councillor Joe Cimino have been working on a resolution to this problem since the new poles on the south side of Lorne Street were installed last year; AND WHEREAS in 2006 Council endorsed the Municipal Pedestrian Charter, as prepared by the Sudbury Heart Health Coalition for the City of Greater Sudbury, and endorsed the utilization of the Municipal Pedestrian Charter as a guideline in the planning and development of walking opportunities within the City of Greater Sudbury; AND WHEREAS, in order to promote walking, the City must improve and maintain safety and accessibility for pedestrians, which includes appropriate lighting on sidewalks, as is indicated in Section 16.2.10 of the Official Plan, which states that “1. Design streets, buildings, and public places with due regard to public safety. Consideration shall be given to such matters as visibility, lighting and pedestrian/bicycle/vehicle conflicts.”; AND WHEREAS the City of Greater Sudbury does not currently have standards for sidewalk lighting, or a policy to ensure joint planning between Greater Sudbury Hydro Inc. and the City when poles are being re-located; CITY COUNCIL

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THEREFORE BE IT RESOLVED THAT Council of the City of Greater Sudbury direct staff to seek out best practices from other municipalities, develop a policy for sidewalk lighting standards for Council's consideration, identify the possibility of a joint planning policy between Greater Sudbury Hydro Inc. and the City of Greater Sudbury when the poles are being relocated, and report back to Council or Operations Committee by the fall of 2013; AND BE IT FURTHER RESOLVED THAT Council direct staff to consider sidewalk lighting standards as part of the ongoing Official Plan Review and Transportation Master Plan Review; AND BE IT FURTHER RESOLVED THAT Council direct staff to evaluate the lack of sidewalk lighting on the north side of Lorne Street and report back to Council by April of 2013 on the cost of installing light fixtures on the poles remaining along the north side of Lorne Street.

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

ADJOURNMENT

CAROLINE HALLSWORTH, EXECUTIVE DIRECTOR, ADMINISTRATIVE SERVICES/CITY CLERK FRANCA BORTOLUSSI, COUNCIL ASSISTANT

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CONSEIL MUNICIPAL ORDRE DU JOUR Réunion du Conseil municipal

29 janvier 2013 Place Tom Davies

18 h RÉUNION DE CONSEIL MUNICIPAL, SALLE DU CONSEIL

Les réunions du Conseil municipal et des comités sont accessibles. Pour obtenir plus de renseignements au sujet de l'accessibilité, veuillez composer le 3-1-1 ou faire parvenir un courriel à l'adresse [email protected].

MOMENT DE SILENCE

APPEL NOMINAL

DÉCLARATION D’INTÉRÊTS PÉCUNIAIRES ET LEUR NATURE GÉNÉRALES

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DÉLÉGATION COMMUNAUTAIRES 1. Société des loteries et des jeux de l'Ontario (OLG) (PRÉSENTATION ÉLECTRONIQUE) (A TITRE D'INFORMATION) Rick Gray, VP Gaming Transformation Tony Bitonti, Senior Manager Media Relations Jake Pastore, Director, Municipal and Community Relations Jonathan Trentadue, Associate Manager Social Responsibility (À la demande du Conseil municipal, des représentants de l’OLG donneront un compte rendu sur le programme de modernisation des loteries et des jeux de l’OLG et sur ses répercussions sur le fonctionnement actuel et à venir de machines à sous et de casino dans le Grand Sudbury.)

PRÉSENTATIONS 2. Rapport du directeur général de la croissance et du développement, daté du 23 janvier 2013 portant sur Garage intégré du transport en commun et du parc automobile. (PRÉSENTATION ÉLECTRONIQUE) (RÉSOLUTION PRÉPARÉE)

25 - 40

Tony Cecutti, directeur général des Services d’infrastructure (Ce rapport fait état de la situation du nouveau garage intégré du transport en commun et du parc automobile et il demande l’approbation du Conseil municipal pour faire un appel d’offres à ce sujet.)

QUESTIONS DÉCOULANT DE LA RÉUNION DU COMITÉ DE LA PLANIFICATION 14 JANVIER 2013 À cette étape de la réunion, le Conseil municipal étudiera, par voie d’une résolution, recommandations PL2013-03 à PL2013-10 et PL2013-12 adoptées par le Comité de la planification. Toute question au sujet des recommandations devrait être adressée au Conseiller Kilgour, président du Comité de la planification. (RÉSOLUTION PRÉPARÉE)

Order du jour des résolutions (RÉSOLUTION PRÉPARÉE adoptant des résolutions pour les articles de l'ordre du jour des résolutions) (Par souci de commodité et pour accélérer le déroulement des réunions, les questions d'affaires répétitives ou routinières sont incluses à l'ordre du jour des résolutions, et on vote collectivement pour toutes les questions de ce genre. À la demande d'un conseiller, on pourra traiter isolément d'une question d'affaires de l'ordre du jour des résolutions par voie de débat ou par vote séparé. Dans le cas d'un vote séparé, la question d'affaires isolée est CONSEIL MUNICIPAL

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résolutions par voie de débat ou par vote séparé. Dans le cas d'un vote séparé, la question d'affaires isolée est retirée de l'ordre du jour des résolutions et on ne vote collectivement qu'au sujet des questions à l'ordre du jour des résolutions. Toutes les questions d'affaires à l'ordre du jour des résolutions sont inscrites séparément au procès-verbal de la réunion.)

PROCÈS-VERBAUX C-1. Réunion du Conseil municipal, procès-verbal de la réunion tenue le 11 décembre 2012. (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ) C-2. Réunion du Conseil municipal, procès-verbal de la réunion tenue le 15 janvier 2013. (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

41 - 90

91 - 117

C-3. Comité de la planification, procès-verbal de la réunion tenue le 10 decembre 2012. (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

118 - 136

C-4. Comité de la planification, procès-verbal de la réunion tenue le 14 janvier 2013. (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

137 - 146

RAPPORTS DE GESTION COURANTS C-5. Rapport La directrice exécutive des Services administratifs / Greffière Municipal, daté du 17 décembre 2012 portant sur Calendrier des réunions de 2014 - Conseil municipal et comités. (RÉSOLUTION PRÉPARÉE)

147 - 149

(Ce rapport présente le calendrier des réunions en 2014 du Conseil municipal et des comités conformément au règlement sur la procédure 2011-235.)

C-6. Rapport de la chef des services financiers / trésorière municipale, daté du 18 janvier 2013 portant sur Demandes d’approbation quant au fonds de l’initiative Communauté en santé. (RÉSOLUTION PRÉPARÉE)

150 - 151

(Conformément à la section 6.1.1 de la politique sur les dépenses et le fonds de l’initiative Communauté en santé du Conseil municipal, on demande que le Conseil municipal approuve un projet d’immobilisations dépassant une contribution de 5 000 $ dans le quartier 1 et une dépense pour une activité communautaire dépassant la somme de 1 000 $ dans le quartier 11.)

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Ordre du jour régulier QUESTION RAPPORTÉES ET QUESTIONS RENVOYÉES R-1. Rapport de la directrice générale des Services de développement communautaire, daté du 15 janvier 2013 portant sur Dispositions sur l’usage du tabac dans le règlement municipal sur les parcs. (RÉSOLUTION PRÉPARÉE)

152 - 169

(Ce rapport donne des renseignements généraux sur les règlements municipaux sur l’usage du tabac dans les parcs dans la Ville de North Bay et 32 autres municipalités. On a rédigé des options à soumettre à l’examen du Conseil municipal.)

RAPPORTS DES GESTIONNAIRES R-2. Rapport de l'administrateur en chef, daté du 22 janvier 2013 portant sur Plan stratégique des communications. (RÉSOLUTION PRÉPARÉE)

170 - 182

(Ce rapport présente un nouveau plan stratégique des communications au Conseil municipal.)

R-3. Rapport La directrice exécutive des Services administratifs / Greffière Municipal, daté du 16 janvier 2013 portant sur Nominations de membre pour le conseil d’administration de la Société de développement du Grand Sudbury. (RÉSOLUTION PRÉPARÉE)

183 - 186

(Ce rapport a pour but de nommer des membres du Conseil municipal à titre de membres du conseil d’administration de la Société de développement du Grand Sudbury.)

RÈGLEMENTS (Conformément au Règlement sur la politique en matière d’avis de la Ville 2012-204, on donne un avis de l’adoption de tous les règlements municipaux proposés à l’ordre du jour de la réunion du Conseil municipal par le biais de la publication de l’ordre du jour de cette réunion. Vous pouvez voir les règlements proposés qui sont inscrits à l’ordre du jour de la réunion du Conseil le jour prévu de cette réunion au Bureau du greffier municipal, 2e étage, Place Tom Davies, 200, rue Brady, à Sudbury, et lors de cette réunion en le demandant à la greffière municipale. Après la réunion, vous pouvez consulter les règlements dans le site www.grandsudbury.ca, s’il s’agit d’un règlement fréquemment demandé, ou par courriel à l’adresse [email protected]. Pour plus de commodité et pour accélérer le déroulement des réunions, la motion d’adopter les règlements municipaux proposés à l’ordre du jour de la réunion du Conseil municipal est une motion d’adopter tous les règlements proposés. Un règlement particulier peut faire l’objet d’un débat ou d’un vote séparé à la demande de tout conseiller municipal ou de toute conseillère municipale. Dans le cas d’un vote séparé, on sépare alors le règlement proposé de la motion et CONSEIL MUNICIPAL

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municipale. Dans le cas d’un vote séparé, on sépare alors le règlement proposé de la motion et on vote de façon collective seulement sur les règlements proposés qui restent. Dans le procès-verbal de la réunion du Conseil, on consigne séparément chaque règlement proposé à l’ordre du jour.) Les règlements suivants seront lus trois fois : 2012-192

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT LES INSTALLATIONS DE DRAINAGE MUNICIPALES PAQUETTE-WHITSON DANS LA VILLE DU GRAND SUDBURY Recommandation du Comité d’audition numéro HC2012-05

2012-193

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT LES INSTALLATIONS DE DRAINAGE MUNICIPALES HORIZON DANS LA VILLE DU GRAND SUDBURY Recommandation du Comité d’audition numéro HC2012-06

Les règlements suivants seront lus et adoptés : 2013-15

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY POUR CONFIRMER LES DÉLIBÉRATIONS DU CONSEIL MUNICIPAL LORS DE SA RÉUION TENUE LE 29 JANVIER 2013

2013-16

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY NOMMANT DES AGENTS D’APPLICATION DES RÈGLEMENTS MUNICIPAUX POUR APPLIQUER LES SECTIONS SUR LES TERRAINS PUBLICS ET PRIVÉS, LES PLACES POUR PERSONNES HANDICAPÉES ET LES ITINÉRAIRES DES POMPIERS DU RÈGLEMENT 2010-1 (Ceci met à jour la liste des agents de contrôle du stationnement pour appliquer les restrictions de stationnement sur les terrains privés.)

2013-17

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT LA VENTE D’UN TERRAIN VACANT SUR LA RUE ALLAN, À CONISTON, DÉCRIT OFFICIELLEMENT COMME UNE PARTIE DE LA PARCELLE NUMÉRO 73560-1199(LT), ÉTANT LES PARTIES 2, 3 ET 4 DU PLAN 53R-19617 À MICHELLE DANIS ET MAURICE DANIS Recommandation du Comité de planification numéro PL2013-04

2013-18

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT L’ACHAT DU 640, KINGSWAY, ÉTANT LA PARCELLE NUMÉRO 02132-0193 À KENNETH ERIC JOSEPH EDWARDS Recommandation du Comité de planification numéro PL2013-03

2013-19

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY FERMANT UNE PARTIE DE LA RÉSERVE ROUTIÈRE NON OUVERTE DE LA RUE DAVID À LIVELY, DÉCRITE COMME UNE PARTIE DE LA PARCELLE NUMÉRO 73377-1290(LT) ÉTANT LES PARTIES 6 ET 8 DU PLAN 53R-9286

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2013-20

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT LA VENTE D’UNE PARTIE DE LA RÉSERVE ROUTIÈRE NON OUVERTE DE LA RUE DAVID À LIVELY, DÉCRITE COMME UNE PARTIE DE LA PARCELLE NUMÉRO 73377-1290(LT) ÉTANT LES PARTIES 6 ET 8 DU PLAN 53R-9286 À PETER STANLEY EVANS Recommandation du Comité de planification numéro PL2013-05

2013-21

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY NOMMANT DES AGENTES ET AGENTS D’APPLICATION DES RÈGLEMENTS MUNICIPAUX POUR L’AÉROPORT (Ce règlement met à jour la liste des agentes et agents de contrôle du stationnement pour appliquer les restrictions en matière du stationnement à l’aéroport.)

2013-22

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT UNE ENTENTE DE CONTRIBUTION AU FINANCEMENT AVEC SA MAJESTÉ LA REINE DU CHEF DE L’ONTARIO REPRÉSENTÉE PAR LE MINISTRE DE L’INDUSTRIE POUR LA PROVINCE DE L’ONTARIO ET LA VILLE DU GRAND SUDBURY ET LE CENTRE DE SPORTS AQUATIQUES DU NORD COMME BÉNÉFICIAIRE (Cette entente autorise une contribution de financement de FedNor en vue des coûts de la conception et de la construction de l’établissement de sports aquatiques proposé sur le lac Ramsey.)

2013-23

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT UNE SUBVENTION AU CENTRE DE SANTÉ DE ST-JOSEPH DE SUDBURY FONCTIONNANT SOUS LE NOM DE MAISON DE SOINS INFIRMIERS VILLA ST-JOSEPH AU 1250, CHEMIN SOUTH BAY, À SUDBURY (Ce règlement autorise la subvention annuelle au Centre de santé de St-Joseph de Sudbury fonctionnant sous le nom de maison de soins infirmiers Villa St-Joseph située au 1250, chemin South Bay, à Sudbury comme contribution en vue du coût des impôts fonciers.)

2013-24

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT UNE SUBVENTION À LA SUDBURY FINNISH REST HOME SOCIETY INC. (Ce règlement autorise une subvention à la Sudbury Finnish Rest Home Society Inc. pour aider à payer l’impôt foncier.)

2013-25

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT UNE SUBVENTION À L’OFFICE DE PROTECTION DELA NATURE DU DISTRICT DU NICKEL POUR SON PROGRAMME D’IMMOBILISATIONS 2010 (Ce règlement autorise la subvention annuelle de la Ville à l’OPNDN pour son programme d’immobilisations.)

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2013-26

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT UNE SUBVENTION À LA SOCIÉTÉ DE DÉVELOPPEMENT COMMUNAUTAIRE DE LA VILLE DU GRAND SUDBURY POUR LA PROMOTION DU DÉVELOPPEMENT ÉCONOMIQUE COMMUNAUTAIRE POUR L’ANNÉE CIVILE 2010 (Ce règlement reflète la subvention annuelle à SDCVGS.)

2013-27

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT UNE SUBVENTION À LA SOCIÉTÉ DE DÉVELOPPEMENT COMMUNAUTAIRE DE LA VILLE DU GRAND SUDBURYf POUR LE FINANCEMENT D’IMPORTANTES SUBVENTIONS POUR LES ARTS ET LA CULTURE PENDANT L’ANNÉE CIVILE 2013 (Ce règlement autorise la subvention annuelle à la Société de développement communautaire de la Ville du Grand Sudbury pour le financement des importantes subventions pour les arts et la culture pour l’année civile 2013.)

2013-28

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT UNE SUBVENTION À LA SOCIÉTÉ ALZHEIMER (Ce règlement autorise la première subvention annuelle à la Société Alzheimer autorisée dans le budget 2013 comme contribution en vue de ses impôts fonciers.)

2013-29

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT UNE SUBVENTION AU CENTRE DE SANTÉ DE ST-JOSEPH DE SUDBURY FONCTIONNANT SOUS LE NOM DE LA VILLA ST. GABRIEL’S AU 4690, ROUTE RÉGIONALE 15, À CHELMSFORD (Ce règlement autorise la subvention annuelle au Centre de santé de St-Joseph de Sudbury fonctionnant sous le nom de la Villa St. Gabriel’s située au 4690, route régionale 15, à Chelmsford comme contribution en vue du coût des impôts fonciers.)

2013-30

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANT LE VERSEMENT DE SUBVENTIONS À DIVERS ORGANISMES COMMUNAUTAIRES SANS BUT LUCRATIF DANS LE SECTEUR DES SERVICES DES LOISIRS

187 - 189

Rapport de la directrice générale des Services de développement communautaire, daté du 18 décembre 2012 portant sur Allocation des subventions annuelles de 2013. 2013-31F

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY ÉTABLISSANT DES PRÉLÈVEMENT ET FACTURE D’IMPÔT INTÉRIMAIRES AVANT L’ÉLABORATION DE LA POLITIQUE FISCALE DE 2013

190 - 190

(L’article 317(1) de la Loi de 2001 sur les municipalités donne l’autorité quant à un prélèvement d’impôt intérimaire avant l’adoption des estimations finales. Pour l’exercice 2013, les dates limites intérimaires ont été fixées au 5 mars et au 5 avril 2013.) CONSEIL MUNICIPAL

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Rapport de la chef des services financiers / trésorière municipale, daté du 03 décembre 2012 portant sur Facture d’impôt intérimaires - 2013. 2013-32F

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY POUR LEVER ET PERCEVOIR LES IMPÔTS FONCIERS OMIS ET SUPPLÉMENTAIRES POUR L’ANNÉE 2013

191 - 192

(Ce règlement autorise les factures d’impôt omises et supplémentaires de 2013 et il fixe les dates des évaluations omises et supplémentaires après le 1er juin, le 1er septembre et le 1er novembre 2013.) Rapport de la chef des services financiers / trésorière municipale, daté du 03 décembre 2012 portant sur Facture d’impôt omis et supplémentaires - 2013. 2013-33

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LE RÈGLEMENT 2010-188, RÈGLEMENT INTERDISANT, RÉGISSANT ET CONTRÔLANT LES ÉVACUATIONS DANS LES PLANS D’EAU DANS LES LIMITES DE LA VILLE OU DANS LES ÉGOUTS SANITAIRES, LES ÉGOUTS PLUVIAUX, LE RÉSEAU D’ÉGOUT SANITAIRE ET TOUS LES RÉSEAUX D’ÉGOUT TRIBUTAIRES (Ce règlement municipal modificatif prolonge le programme de conformité, comme c’était à l’origine l’intention, pour inclure non seulement les évacuations dans les égouts sanitaires, mais aussi dans les égouts pluviaux. Le programme de conformité est un outil qui permet à la Ville de prendre des mesures proactives pour aider les industries et les entreprises à ramener les rejets d’effluents à des limites acceptables dans des délais précisés.)

2012-34

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LE RÈGLEMENT 2012-240F, ÉTANT UN RÈGLEMENT ÉTABLISSANT DIVERS FRAIS D’UTILISATION POUR CERTAINS SERVICES FOURNIS PAR LA VILLE DU GRAND SUDBURY (Ce règlement modifie l’annexe G et D-D pour les frais des parcs de stationnement et l’annexe G et D-F pour les panneaux portables pour corriger des erreurs dans les annexes.)

2013-35Z

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LE RÈGLEMENT 2010-100Z ÉTANT LE RÈGLEMENT GÉNÉRAL SUR LE ZONAGE DE LA VILLE DU GRAND SUDBURY Recommandation du Comité de planification numéro PL2012-212 (Ce règlement modifie le règlement 2012-246Z, qui modifie le règlement de zonage 2010-100Z, corrigeant une faute de transcription.)

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2013-36Z

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LE RÈGLEMENT 2010-100Z ÉTANT LE RÈGLEMENT GÉNÉRAL SUR LE ZONAGE DE LA VILLE DU GRAND SUDBURY Recommandation du Comité de planification numéro 2006-77 (Ce règlement rezone le terrain en question de « FD », zone d’aménagement futur, à « R1-5 », zone résidentielle de faible densité un afin de permettre l’aménagement de 58 lots pour maisons unifamiliales - société 844367 Ontario Inc., route 69 Nord)

2013-37Z

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LE RÈGLEMENT 2010-100Z ÉTANT LE RÈGLEMENT GÉNÉRAL SUR LE ZONAGE DE LA VILLE DU GRAND SUDBURY Recommandation du Comité de planification numéro PL2013-06 (Ce règlement prolonge la permission temporaire de pavillon-jardin sur le terrain situé au 163, chemin Niemi au 15 septembre 2015 Elaine Niemi et Dean Fielding,163, chemin Niemi, à Lively)

2013-38Z

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LE RÈGLEMENT 2010-100Z ÉTANT LE RÈGLEMENT GÉNÉRAL SUR LE ZONAGE DE LA VILLE DU GRAND SUDBURY Recommandation du Comité de planification numéro PL2013-07 (Ce règlement rezone des terrains de « R1-5 », zone résidentielle de faible densité un à « R2-2 », zone résidentielle de faible densité deux, qui doivent être ajoutés à l’arrière de sept lots de zone R2-2 donnant sur la rue Shelbourne. Le règlement prévoit aussi une exception à la façade minimale de lot pour le lot restant qui donne sur la promenade Bancroft - Timestone Corporation, rue Shelbourne et promenade Bancroft, à Sudbury)

2013-39Z

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LE RÈGLEMENT 2010-100Z ÉTANT LE RÈGLEMENT GÉNÉRAL SUR LE ZONAGE DE LA VILLE DU GRAND SUDBURY Recommandation du Comité de planification numéro PL2011-248 (Ce règlement ne rezone pas le terrain en question. Conformément à l’article 39.1 de la Loi sur l’aménagement du territoire, le Conseil municipal a approuvé un règlement sur l’utilisation temporaire afin de permettre un pavillon-jardin de 93 m2 dans un bâtiment annexe existant - Claudette Rhéaume, 2555, route 144, à Chelmsford)

2013-40Z

RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LE RÈGLEMENT 2010-100Z ÉTANT LE RÈGLEMENT GÉNÉRAL SUR LE ZONAGE DE LA VILLE DU GRAND SUDBURY Recommandation du Comité de planification numéro PL2012-216 (Ce règlement rezone le terrain en question afin de permettre l’aménagement de 163 lots pour des maisons unifamiliales et des maisons jumelées comme plan de lotissement, la partie sud de 6,08

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ha de cette parcelle étant rezonée « OSC », zone d’espaces verts et de conservation afin d’accueillir une installation de retenue des eaux pluviales – société 630411 Ontario Inc., promenade MacMillan, à Val Thérèse)

MOTION R-4. Bureau permanent du vérificateur général Présentée par la mairesse Matichuk :

ATTENDU QUE le Conseil de la Ville du Grand Sudbury désire continuer à faire preuve d’un haut niveau de responsabilité à l’égard du public et continuer à assurer le public au sujet de la qualité de l’administration des fonds publics et de l’atteinte d’un bon rendement pour son argent et de l’évaluation des risques dans les opérations municipales; ATTENDU QUE le Conseil de la Ville du Grand Sudbury a adopté les règlements 2009-239 et 2009-281, règlements nommant Brian Bigger vérificateur général et établissant le poste et les fonctions de vérificateur général de la Ville du Grand Sudbury; PAR CONSÉQUENT, IL EST RÉSOLU QUE le Conseil de la Ville du Grand Sudbury charge le personnel de fusionner le contenu des règlements 2009-239 et 2009-281 en créant un nouveau règlement qui définisse les termes « bureau du vérificateur général » et « poste du vérificateur général »; ET QUE les règlements 2009-239 et 2009-281 soient alors abrogés; ET QUE le nom du règlement résultant indique que son but est d’établir le poste et les fonctions de vérificateur général de la Ville du Grand Sudbury; ET QUE le personnel soit aussi chargé de rédiger un autre règlement confirmant la nomination de Brian Bigger à titre de vérificateur général de la Ville du Grand Sudbury; ET QUE le personnel fasse un rapport au Conseil municipal offrant des options au sujet des conditions minimales et maximales d’emploi pour les vérificateurs généraux nommés. R-5. Éclairage des trottoirs Présentée par le Conseiller Cimino :

ATTENDU QUE l’Hydro du Grand Sudbury Inc. a installé de nouveaux poteaux d’éclairage du côté sud de la rue Lorne en 2012 pour améliorer l’infrastructure du réseau électrique et qu’elle a commencé récemment à transférer les appareils d’éclairage existants du côté nord de la rue Lorne, où se trouve le trottoir, au côté sud, où il n’y a pas de trottoir; ATTENDU QUE, en raison du déménagement de l’éclairage de la rue, les piétons et les entreprises du côté du trottoir (côté nord) de la rue Lorne, du chemin Kelly Lake au chemin Martindale, ont maintenant un éclairage énormément réduit de leur côté de la chaussée; CONSEIL MUNICIPAL

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énormément réduit de leur côté de la chaussée; ATTENDU QUE des membres du Réseau d’action communautaire du quartier 1, de concert avec le conseiller municipal du quartier 1, Joe Cimino, ont travaillé à la solution de ce problème depuis que les nouveaux poteaux du côté sud de la rue Lorne ont été installés l’an dernier; ATTENDU QUE, en 2006, le Conseil municipal a appuyé la Charte municipale du piéton, qu’avait rédigée la Coalition Cœur en santé de Sudbury pour la Ville du Grand Sudbury, et que le Conseil municipal a appuyé l’utilisation de la Charte municipale du piéton comme ligne directrice lors de la planification et de l’aménagement de possibilités de marche dans la Ville du Grand Sudbury; ATTENDU QUE, afin de promouvoir la marche, la Ville doit améliorer et maintenir la sécurité et l’accessibilité pour les piétons, ce qui comprend l’éclairage suffisant sur les trottoirs, comme l’indique la section 16.2.10 du Plan officiel, qui déclare : « 1. Concevoir les rues, les bâtiments et les lieux publics en tenant compte de la sécurité du public. Il faut tenir compte de questions comme la visibilité, l’éclairage et les conflits entre piétons, bicyclettes et véhicules. »; ATTENDU QUE la Ville du Grand Sudbury n’a pas de norme à l’heure actuelle pour l’éclairage des trottoirs, ni de politique pour assurer la planification commune de l’Hydro du Grand Sudbury Inc. et de la Ville lorsqu’il s’agit de déménager des poteaux; PAR CONSÉQUENT, IL EST RÉSOLU QUE Conseil de la Ville du Grand Sudbury charge le personnel de chercher les pratiques exemplaires des autres municipalités, d’élaborer une politique sur la norme en matière d’éclairage des trottoirs aux fins d’examen par le Conseil municipal, d’indiquer la possibilité d’une politique de planification commune de l’Hydro du Grand Sudbury Inc. et de la Ville du Grand Sudbury lorsqu’il s’agit de déménager des poteaux et d’en faire rapport au Conseil municipal ou au Comité des opérations d’ici l’automne 2013; ET QUE le Conseil municipal charge le personnel d’envisager la norme d’éclairage des trottoirs comme une partie de l’examen en cours du Plan officiel et de l’examen du plan directeur des transports; ET QUE le Conseil municipal charge le personnel d’évaluer le manque d’éclairage des trottoirs du côté nord de la rue Lorne et qu’il fasse rapport au Conseil municipal d’ici avril 2013 sur le coût d’installer des appareils d’éclairage sur les poteaux qui restent le long du côté nord de la rue Lorne.

ADDENDA

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PÉTITIONS CIVIQUES

PÉRIODE DE QUESTIONS ET ANNONCES

AVIS DE MOTIONS

LEVÉE DE LA SÉANCE

CAROLINE HALLSWORTH, LA DIRECTRICE EXÉCUTIVE DES SERVICES ADMINISTRATIFS/GREFFIÈRE MUNICIPALE FRANCA BORTOLUSSI, ASSISTANTE DU CONSEIL

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Presented To: City Council

Request for Decision

Presented:

Tuesday, Jan 29, 2013

Integrated Transit/Fleet Garage

Report Date

Wednesday, Jan 23, 2013

Type:

Presentations

Recommendation THAT the City of Greater Sudbury proceed to tender the construction of the Transit/Fleet garage located at 1160 Lorne Street; AND THAT funds be drawn from the Fleet Equipment Reserve Fund in the amount of $3,000,000; the Land Acquisition Reserve Fund in the amount of $1,000,000; the Transit Equipment Reserve Fund in the amount of $566,149 and the Provincial Gas Tax Reserve Fund in the amount of $65,000; AND THAT the balance be debt financed, and the annual debt repayments be funded from transit capital envelopes, provincial gas taxes, development charges, and anticipated operational savings all in accordance with the financial plan outlined in the report dated January 23, 2013 from the General Manager of Infrastructure Services.

Signed By

Report Prepared By Bill Lautenbach General Manager of Growth and Development Digitally Signed Jan 23, 13 Recommended by the Department Tony Cecutti General Manager of Infrastructure Services Digitally Signed Jan 23, 13 Recommended by the C.A.O. Doug Nadorozny Chief Administrative Officer Digitally Signed Jan 23, 13

Financial Implications The estimated capital cost of the renovations to 1160 Lorne Street is in the range of $21.75M to $23.5M as disclosed in the report to Operations Committee on January 21, 2013. This would be financed by funds previously approved by Council as part of the annual Capital Budget, funds from Provincial Gas Taxes, and funds from development charges collected. Also, additional funds will be required from the following reserve funds: $3,000,000 from the Fleet Equipment Reserve Fund; $1,000,000 from the Land Acquisition Reserve Fund; $566,149 from the Transit Equipment Reserve Fund and $65,000 from the Provincial Gas Tax Reserve Fund. The remaining amount will be externally debt financed over 20 years. Funding for the annual debt repayments will be funded by Transit capital envelopes, Provincial Gas Taxes, Development Charges as well as anticipated annual operational savings of approximately $275,000 which will be reallocated to fund the annual debt repayments. The actual debt repayment may vary, based on actual interest rate, final capital project costs and timing of cash flows.

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Executive Summary The purpose of this report is to provide Council with an update on the status of the New Integrated Transit and Fleet Garage project and to seek Council’s approval to proceed to tender. The Operations Committee also received this report on January 21, 2013. The project has reached a milestone now that the design is complete and documents are ready to proceed to the contract procurement phase. Subsequent to Council approval, staff would initiate procurement with contractor pre-qualifications, followed by a conventional tender, then construction. Construction is projected to be complete and the new facility made operational in 2014. The design phase of the project followed a very comprehensive process to determine the recommended scope. The process involved extensive consultations with internal departments, end users, and retained professionals. The design process included detailed investigations, value engineering considerations, construction and life cycle cost estimating and energy saving evaluations. The project team is recommending an additional capital investment of $4,631,149 plus a twenty year debt repayment of $275,000 will yield a more appropriate and valuable benefit to the City. The current project plan provides an opportunity to produce long term energy savings, while reducing existing transit and fleet operational costs. The operational efficiencies will allow desirable transit and fleet initiatives to proceed with reduced financial implications. The additional investment will also enhance the life cycle value of the new facility, enhance the functional operation of the new facility and increase future operational flexibility. The operational savings are projected to meet or exceed the recommended debt repayment of $275,000 per year. The report provides a summary of the design features recommended for the project. Background In September 2010, Council authorized the purchase of 1160 Lorne Street at a cost of $4.9 million for the development of an integrated Transit and Fleet Maintenance Facility. The 8.4 acre site and 135,130 square foot building were acquired December 15, 2010. As previously discussed with Council, both transit and fleet current facilities are rapidly approaching the end of their useful life for transit and fleet purposes and the City will sooner rather than later be faced with extensive renovation or replacement decisions. Operational opportunities to increase organizational efficiencies also exist but require a larger facility. Council approved the go ahead for the project and instructed staff to identify sources of funding for this project. Subsequently a 20 year financial plan was presented to Transit Committee in February 2011 to fund this initiative and these funds were included in the 2011 Capital Budget. Since that time staff have worked with our Design Team from IBI Group and Perry + Perry Architects Inc. along with their various structural, mechanical and civil engineers and cost estimators to refine and finalize the design and anticipated cost of the project. Design Stage This project is a co-sponsored project between Infrastructure (Transit and Fleet) and Growth and Development (Real Estate and Assets) with support from Finance and the CAO. The project’s staff team includes: Tony Cecutti, Roger Sauve, and Eric Bertrand from Infrastructure, Bill Lautenbach, Richard Dixon,

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includes: Tony Cecutti, Roger Sauve, and Eric Bertrand from Infrastructure, Bill Lautenbach, Richard Dixon, Danielle Braney, Guido Mazza, Robert Webb and Keith Forrester from Growth and Development. The development team also included the selected project design team lead by the IBI Group partnered with Perry + Perry Architects Inc. along with their various structural, mechanical and civil engineers, and independent quantity surveyor cost estimators. Together this project team has worked diligently to refine and scope the project. After reviewing original and alternative concepts, determining each divisions needs in depth, examining optimum office and shop floor layouts and traffic flows, and integrating these with site conditions, a workable detailed design was developed to accommodate functional requirements. As the project developed, the consultant investigated existing conditions, process requirements and expectations for the integrated garage to more accurately ascertain the entire scope of work and costing “specific to the site”. These investigations revealed additional code and construction requirements as well as opportunities for future efficiencies including: process equipment requirements, improvements to the slab on grade for drainage, energy initiatives, façade improvements, relocation of columns for increased bus storage, travel corridor requirements, site condition improvements, hazardous substance removal, relocation of existing equipment and additional equipment process costs not previously identified. This additional scope was necessitated primarily by improved operational functionality, enhanced life cycle value and additional process requirements. The detailed investigations also disclosed additional structural and site condition enhancements including: New interior concrete slab topping to provide adequate slope for drainage; Structural modifications to one row of columns to accommodate an additional row of bus storage to accommodate 10 more buses; Structural modifications to accommodate an improved HVAC system and traffic flow needs; Specialized HVAC system based on building use; Expanded site development including new exit eastbound onto Lorne Street and exterior drainage improvements; North facing facility façade repair and replacement; Designated substance removals; Upgraded fire suppression system; Enhanced landscaping; Relocating and refurbishing existing equipment such as paint booth and securing a new crane for the welding shop; Structural modifications to accommodate larger number and location of overhead doors; Special epoxy coating in service lane areas; Addition of heat recovery units for HVAC; Replacing HID exterior lighting with LED lighting; Throughout the concept design, schematic design, detailed design and construction document development phases, the staff and design team worked to insure that the project minimized costs and optimized efficiencies to the extent possible. The project team examined best practices and utilized value engineering techniques to review every project requirement in order to optimize opportunities while minimizing cost. The project team (both staff and consultants) are confident that the project is developed sufficiently to ensure that the project includes and meets the required functionality in the short and long term for fleet and transit operations and has the additional capacity to service Fire and other city vehicles. The design of the new facility takes into consideration all vehicle equipment, including the largest fire or transit vehicle the City has now or anticipates in the future.

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The proposed facility will be able to address all City vehicle repair needs both now and into the foreseeable future. This facility also is expandable in the future should the need arise in a westerly direction. What is Included in the Detailed Design The Transit Fleet Garage has been designed with several key parameters in mind. It is first and foremost an integrated Transit/Fleet Maintenance Garage with all the functions required to repair a full range of buses, fleet, EMS and fire vehicles. This area of the garage includes 47,821 square feet for 28 repair bays -6 bays with in-ground bus and heavy equipment hoists, 2 bays with relocated bus and heavy equipment platform hoists, 4 bays with small vehicle platform hoists and 16 additional repair bays. Further complementing these mechanical bays are several support shops which occupy 15,292 square feet. These shops include a welding shop with bridge crane, tire shop, body shop, paint shop, re-build shop, and parts and inventory shop which are all integral to the mechanical repair functions of the facility. The Transit/Fleet Garage also functions as the major depot for City Transit buses. This is where they will be fueled, washed, vacuumed, detailed, and stored over night. The Transit/Fleet Garage includes an area of 7,879 square feet for mechanical wash bays, fueling station and detailing. It also includes an area of 47,934 square feet for storage of 70 buses including space options for articulated buses or double deck buses. Supporting both of these services is a tank farm with diesel fuel, urea, engine oil, transmission fuel, antifreeze, windshield washer fluids and waste oils. Transit and Fleet Offices are the final component of the building. These offices and operating space include an area of 10,098 square feet on the main floor. This space includes staff offices, meeting rooms, shower and washroom area, lockers, lunch rooms, file storage areas and reception areas as well as space for foreseeable office expansion and support staff. This also is the administration area for the entire garage. Other support functions built into the final design are efficient traffic flow patterns throughout the entire facility. The facility has a back-up generator, centralized compressed air systems, battery charging station, cash handling facility, heat recovery units on the HVAC system, non-slip sloped flooring in critical areas for health and safety and drainage purposes, and automatic overhead doors for bus access. On the exterior, the facility has travel ways to support large vehicle turning movements. The main entrance is via Webbwood Drive; however a secondary right out access is provided to Lorne Street. Ninety five (95) on-site parking spaces have been provided to service existing needs. Landscaping along the entire Lorne street frontage and within selected areas of the parking lot has also been provided. Several diagrams attached to this report illustrate the building as it exists today, the concept adopted, the interior and exterior designs and the building perspectives based on detailed design. These diagrams are attached in Appendix A. Health and Life Safety The new integrated transit and fleet garage design incorporates many initiatives to ensure a safe environment for staff and to protect this critical city asset. Besides replacing the existing redundant fire alarm panels, upgrading the sprinkler systems and associated equipment, additional consideration was given to workplace safety by incorporating the following into the design:

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Fall arrest system in critical areas for working on high vehicles; Eye wash / shower station placed in critical areas; Designated Fist Aid Room; Interior traffic and staff separation delineated by designated painted walkway paths and curbs; Sloped floors and finishes for drainage and protection; Exterior traffic flows separated from parking and building entrance areas; Ventilation meeting and exceeding minimum requirement particularly in shop areas. Primary shop heating utilizes 100% fresh air without recirculation of stale or contaminated air; Reclaim heat from exhausted air is utilized to increase efficiencies and improve comfort; CO, CO2, NO2 and VOC sensors in maintenance and bus storage areas to exhaust fumes; Emergency lighting backed by emergency generators; Life safety systems, sumps, compressors, office, IT room backed up by generator; Fluid handling by proper lubritorium, tank farm and piped distribution complete with tank monitoring; Tire racking for safe storage of tires indoor; PA system for announcements and notifications; Lunch room, change, wash and shower rooms; Pre-start health and safety inspections will be conducted as a component of the contract; Safety signage and lights in dangerous areas. Facility Energy Enhancements Facility energy enhancements were evaluated through a value engineering process by the project team with the assistance of the City Manager of Energy Initiatives. Many energy enhancements were investigated and those meeting the following criteria were recommended for inclusion: enhancement realizes a reasonable payback; enhancement has a reasonable expectation for good operational and maintenance performance; and the enhancement provides a functional benefit. Energy efficiency enhancements incorporated into the design are as follows: LED exterior lighting; heat recovery on exhausted air; office lighting controls; bus wash water recycling, recycling of approximately 85% of water used; use of on demand natural gas domestic water heaters; all three phase motors 1hp and larger efficiency equal to or greater than Ontario Hydro motor efficiency ratings; all motors 5hp and above are NEMA compliant premium efficiency motors; use of air cooled energy saving, cycling type refrigerated air-dryers; main switchgear incorporating power factor correction; ability for generator to be used for peak load stabilization if necessary in the future; additional insulation to north facing walls. Items that are not utilized in current design as committee failed to find reasonable payback included: use of a cistern to capture rain water adding additional insulation to remaining exterior walls In consultations with the City’s Energy Manager the following items will be reviewed further in the future for possible incorporation should grants/incentives programs become available:

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maintenance/ storage garage lighting; installation of exterior solar panels; full building automation system. Although the generator may be slightly more efficient if run on natural gas the facility can remain self sufficient and operational during a major gas outage or disasters if diesel fluid is utilized as the site has diesel fuel storage in sufficient supply to keep the generator operational for extended periods. Anticipated Synergies This project is a significant move involving building and operation rationalization. By integrating transit and fleet operations, the City will be able to bring staff from 6 current locations into one centralized facility. This will result in a more efficient and effective maintenance program and will provide us with a unique opportunity to rely on the many skills of our maintenance employees. Further synergies will be achieved through one central parts and inventory room thereby reducing the total inventory required to maintain the fleet. Common equipment needs can be better shared across the facility without the need for multiple investment in equipment between facilities. Common fuel and fluid storage, welding, tire and body shops, all provide improved operational efficiencies at this site The new facility has been designed to ensure that maintenance can be performed on all current CGS vehicles from the smallest piece to the largest fire truck. The building has also been designed to ensure that departments have the ability to purchase new equipment and technology such as articulated and hybrid buses knowing that maintenance of this equipment will be possible. The introduction of articulated buses into our current level of service would result in efficiencies or cost avoidance in the range of $150,000 to $200,000 per year. A depot needs assessment study is underway to further refine City depots needs and consolidation requirements in light of this redevelopment and the building vacancies which will be created once the new integrated fleet transit garage is completed. This will allow the existing facilities to be repurposed or demolished saving operating and maintenance dollars in the long run. For example, that portion of the St Clair facility land and building currently housing the City garbage truck fleet can be closed out once Lorne Street is operational and those vehicles moved into a small portion of the existing transit garage. The land and building where these trucks are now housed would be able to be declared surplus and disposed of. Similarly the current transit maintenance garage at Frobisher has outlived its useful life and could be demolished. However, current transit offices should be repurposed and the storage garage used for cold storage of vehicles in the Frobisher yard to remove them from the elements. Class A Estimate Based on the detailed designs, which are ready for tender, a Class “A” estimate of the expected construction cost was provided by an independent professional quantity surveying firm. This estimate is essential to accurately compile the final budget for the project. Total project construction costs including both hard and soft costs are estimated at approximately $21,750,000 to $23,500,000 excluding land acquisition cost. Construction of a new facility integrating both Transit and Fleet Operations was estimated to be in the order of $36 million in 2008 using current space analysis requirements and construction estimates exclusive of land cost.

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Financial Plan As outlined in the financial plan and the transit long term financial plan previously presented to Council and the transit committee, it was anticipated this capital project would be paid for by contributions from various reserve funds and funds set aside for the project, with the balance to be debt financed. Funding for the annual debt repayments consist of Provincial Gas Taxes, Capital Envelopes, and Development Charges. The financial plan was revised and a detailed review of funding sources was completed due to the increase of estimated costs for renovations at 1160 Lorne Street. Staff are recommending the use of additional one-time contributions from various Reserve Funds that can be used to fund the renovation costs as listed below: a) b) c) d)

$1,000,000 from the Land Acquisition Reserve Fund $3,000,000 from the Fleet Equipment Reserve Fund $566,149 from the Transit Equipment Reserve Fund $65,000 from the Provincial Gas Tax Reserve Fund

It is recommended that this project be externally debt financed over 20 years with the debt repayments expected to commence at the beginning of 2015 after the renovations are completed. The actual debt repayment may vary, based on the actual interest rate, final capital project costs and timing of cash flows. The annual debt repayments will be funded from the Transit capital envelopes, Provincial Gas Taxes ($356,090), Development Charges (estimate of future development charges to be collected increased from $50,000 to $75,000) as well as savings to be re-allocated from the Operating Budget. Transit and Fleet operating departments have committed to find permanent annual savings of approximately $275,000 which will be re-allocated to partially fund the increase in the estimated annual debt repayments. Value for Money To place this in its proper perspective the hard construction cost for 1160 Lorne Street redevelopment are approximately $140 per square foot for this 135,000 square foot facility. An equivalent new green-field facility would cost in the order of $200-$300 per square foot for a facility of the same square footage and similar functions, as identified by our consultants. In addition to the lower construction cost in renovating this facility, redevelopment has some additional benefits over constructing a new facility. These include a shorter construction schedule, minimal planning approval issues to deal with since the proposed facility is similar in use to the existing facility and minimal risks with respect to earthworks or site development works as most of the existing facility is reused. This development also falls under the renovation section of the Ontario Building Code verses the new construction sections of the Code providing more latitude and flexibility for the designers with respect to cost alternatives. Consolidation of transit and fleet into a single facility as opposed to developing two separate facilities based on each services space requirements also allowed the City to experience a space reduction of approximately 15,000 square feet by sharing space and functions. This resulted in additional cost avoidance and indirect cost savings for the municipality.

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Next Steps All of the construction drawings and project specification have now been completed and the project is ready for tender. The project can now move forward to contractor prequalification which will be followed by the actual tender, tender award and finally project construction. The entire design and staff team unanimously support the recommendation that the project proceed on this basis. The total cost of the project is still considerably less expensive than constructing a new independent facility. As well considerable operating efficiencies will result immediately from an integrated transit fleet garage. This facility will meet our current and future requirements as well as accommodate anticipated growth in our facility and operational requirements.

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Appendix A – Attached Diagrams 1160 Lorne Street 1. Existing Site 2. Existing Building Floor Plan 3. Concept Selected for Detailed Design 4. Interior Design Layout of Integrated Fleet/Transit Garage 5. Site Plan for 1160 Lorne Street 6. Perspective Views of Recommended Design 7. Perspective Views of Recommended Design

January 23, 2012

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1/7

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Perry + Perry

Existing Site

2/7

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Perry + Perry

Existing Building Floor Plan

3/7

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Perry + Perry

Repair Garage with Linear Circulation

Concept Selected for Detailed Design

4/7

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Perry + Perry

Interior Design Layout of Integrated Garage

5/7

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Perry + Perry

Site Plan for 1160 Lorne Street

6/7

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Perry + Perry

Perspective Views of Recommended Design

7/7

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Perry + Perry

Perspective Views of Recommended Design

Presented To: City Council

Minutes

Presented:

Tuesday, Jan 29, 2013

City Council Minutes of December 11, 2012.

Type:

Minutes

Recommendation

Signed By

THAT the City of Greater Sudbury adopt the City Council Minutes of December 11, 2012. No signatures or approvals were recorded for this report.

Page 41 of 192

MEETING OF THE COUNCIL OF THE CITY OF GREATER SUDBURY Council Chamber Tom Davies Square

Tuesday, December 11, 2012 Commencement: 6:00 p.m. HER WORSHIP MAYOR MARIANNE MATICHUK, IN THE CHAIR

Present

Councillors Cimino; Barbeau; Berthiaume; Dutrisac; Dupuis; Rivest; Kilgour; Belli; Craig; Caldarelli; Kett; Landry-Altmann

City Officials

Doug Nadorozny, Chief Administrative Officer; Tony Cecutti, General Manager of Infrastructure Services; Catherine Matheson, General Manager of Community Development; Bill Lautenbach, General Manager of Growth & Development; Tim Beadman, Chief of Emergency Services; Frank Elsner, Chief of Police; Caroline Hallsworth, Executive Director, Administrative Services/City Clerk; Lorella Hayes, Chief Financial Officer/Treasurer; Kevin Fowke, Director of Human Resources & Organizational Development; Jamie Canapini, City Solicitor; Eliza Bennett, Manager of Communications and French Language Services; Franca Bortolussi, Council Assistant

Declarations of Pecuniary Interest

Councillor Belli declared an interest in the rezoning application for 1107 Auger Avenue, Sudbury as he owns property across the street. This refers to Matters Arising from Planning Committee Meeting of November 26, 2012, Planning Committee Minutes of November 26, 2012 and By-law 2012-252Z in the Agenda.

COMMUNITY DELEGATIONS Item 1 Ontario Ombudsman

André Marin, Ontario Ombudsman, made an electronic presentation regarding his office and the open meeting provisions of the Municipal Act.

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 19, 2012 Approval of Planning Committee Recommendations

Councillor Kilgour, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee Meeting of November 19, 2012. The following motion was presented: CC2012-385 Kilgour/Caldarelli: THAT the City of Greater Sudbury approve Planning Committee Recommendations PL2012-223 to PL2012-228 inclusive and PL2012-230 to PL2012232 inclusive from the meeting of November 19, 2012. CARRIED

City Council

2012-12-11

Council Minutes of December 11, 2012 1/49

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 19, 2012 (cont’d) The following are the Planning Committee recommendations: Sale of Vacant Land, Amberwood Drive, Naughton

PL2012-223 Belli /Craig: THAT Council of the City of Greater Sudbury authorize the sale of vacant land on Amberwood Drive, Naughton, legally described as PIN 73381-0028(LT), Lot 18, Plan 53M-1248, Township of Graham; THAT a by-law be passed authorizing the execution of the documents required to complete the real estate transaction; and THAT the net proceeds of the sale be credited to the Parks Reserve Fund. CARRIED

Purchase of Property – Leslie Street, Sudbury

PL2012-224 Craig/Belli: THAT Council of the City of Greater Sudbury authorize the purchase of 345 Leslie Street, Sudbury, legally described as PIN 02132-0367(LT), formerly Parcel 3278, S.E.S., part of Lots 2 and 3, Plan M-7C, being Parts 4 and 5, Plan 53R-14092, Township of McKim, City of Greater Sudbury; THAT a by-law be passed authorizing the execution of the documents required to complete the real estate transaction; THAT the acquisition and demolition be funded from the Land Acquisition Reserve Fund; and THAT the acquisition and demolition costs be charged back to the project fund once the project funding is approved. CARRIED

1684 Gravel Drive, Hanmer - Eric & Lynn Thibert

PL2012-225 Rivest/Belli: THAT the City of Greater Sudbury approve the application by Eric & Lynn Thibert to amend Zoning By-law 2010-100Z with respect to lands described as PIN 735600497, Part 1, Plan 53R-18867 in Lot 7, Concession 4, Township of Hanmer, in order to permit a garden suite in accordance with Section 39 of the Planning Act for a temporary period of ten (10) years. CARRIED

3673 Claire Street, Val Caron - Raymond & Heather Kirkness

PL2012-226 Rivest/Belli: THAT the City of Greater Sudbury approve the application by Raymond & Heather Kirkness to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as PIN 73505-0460, Parcel 29778 S.E.S., Lot 118, Plan M-462, Lot 7, Concession 1, Township of Hanmer. CARRIED

City Council

2012-12-11

Council Minutes of December 11, 2012 2/49

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Page 43 of 192

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 19, 2012 (cont’d) 1815 Main Street, Val Caron - Lougheed's Limited

PL2012-227 Rivest/Belli: THAT the City of Greater Sudbury approve the application by Lougheed's Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "C2(23)", General Commercial Special to "I", Institutional on those lands described as PIN 73501-1120, Parcel 33262 S.E.S., Part 1, Plan SR-1780 in Lot 7, Concession 5, Township of Blezard, subject to the following conditions: a. That prior to the adoption of the amending by-law, the owner shall close the westerly driveway entrance and amend the Site Plan Control Agreement accordingly, to the satisfaction of the General Manager of Infrastructure Services; and, b. That the owner shall amend the Site Plan Control Agreement if vehicular access is to be provided to abutting lands. CARRIED

Algonquin Road, Sudbury - Dalron Construction Limited

PL2012-228 Craig/Belli: THAT the City of Greater Sudbury approve the application by Dalron Construction Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "M2", Light Industrial to "R3(S)", Medium Density Residential Special on those lands described as Part of PIN 73475-1508, Parts 1 & 2, Plan 53R-19410 in Lot 5, Concession 6, Township of Broder, subject to the following conditions: a. That the amending by-law indicate the following site-specific provisions: i)

A maximum of 16 dwelling units shall be permitted; and,

ii) The minimum setback from Remington Road shall be 6 metres. b. That prior to the issuance of a building permit, the owner shall enter into a Site Plan Control Agreement with the City, which amongst other matters shall address the following: i)

The owner is required to construct the Remington Road extension from Algonquin Road to the easterly limit of Part 1, Plan 53R-12196 to an urban collector standard complete with a sidewalk on one side, to the satisfaction of the General Manager of Infrastructure Services; and

ii) A planting strip shall be provided along the Remington Road street line. CARRIED City Council

2012-12-11

Council Minutes of December 11, 2012 3/49

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 19, 2012 (cont’d) Consent Referral Request for Consent Application B137/2012 to B138/2012. Montee Genereux, Chelmsford – Eric Pohjola

PL2012-230 Craig/Belli: THAT the City of Greater Sudbury permit Consent Applications B137/2012 and B138/2012 on those lands described as PIN 73348-0590 & 73348-0591, Parcel 29405 S.W.S., Parts 2 to 4 and Part of Part 1, Plan 53R-12741, Parts 1 and 4, Plan 53R-19025, Lot 1, Concession 2, Township of Balfour, to proceed by way of the consent process. CARRIED

Consent Referral Request for Consent Applications B67/2012 to B69/2012, Vermillion Lake Road, Chelmsford – Ron and Lise Gosselin

PL2012-231 Belli/Rivest: That Consent Applications B0067/2012, B0068/2012 and B0069/2012 on those lands described as Parcels 1475 & 14454 S.W.S., Lot 12, Concession 6, Township of Creighton, be permitted to proceed by way of the consent process. CARRIED

Road Closure and Declaration of Surplus Land – Frood Road and Shevchenko Avenue, Sudbury

PL2012-232 Rivest/Belli: THAT the City of Greater Sudbury declare surplus to the City’s need and sell to the Sudbury Catholic District School board, as a preferred agency, part of Shevchenko Avenue (unopened), Sudbury, legally described as part of PIN 02128-0428(LT), being Part 3, Plan 53R-19894, be closed by bylaw and that part of Shevchenko Avenue (unopened) and vacant land on Frood Road, Sudbury, legally described as part of PIN 02179-0580 (LT), being Part 2, Plan 53R-19894, township of McKim, pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008174, all in accordance with the report from the General Manager of Growth and Development dated November 2, 2012. CARRIED

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 26, 2012 Approval of Planning Committee Recommendations

Councillor Kilgour, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee Meeting of November 26, 2012. The following motion was presented: CC2012-386 Kilgour/Caldarelli: THAT the City of Greater Sudbury approve Planning Committee Recommendations PL2012-234 to PL2012-238 inclusive and PL2012-240 and PL2012-241 inclusive from the meeting of November 26, 2012. CARRIED Councillor Belli, having declared an interest in the rezoning application for 1107 Auger Avenue, Sudbury, did not take part in the discussion on that matter, vote on that matter or try to influence the vote in respect thereof.

City Council

2012-12-11

Council Minutes of December 11, 2012 4/49

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 26, 2012 (cont’d) 1699 Gravel Drive, Hanmer - Michel & Helene Lachance

The following are the Planning Committee recommendations:

Martin Road, Blezard Valley - Angelo & Ivana Cusinato

PL2012-235 Craig/Belli: THAT the City of Greater Sudbury approve the application by Angelo & Ivana Cusinato to amend Bylaw 2010-100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of lands described as Part of PIN 73500-0469, Part 1, Plan 53R-19794, Lot 11, Concession 5, Township of Blezard, from "RU", Rural to "R1-4(2)", Low Density Residential One Special. CARRIED

1107 Auger Avenue, Sudbury - Gloria Kindrat

PL2012-236 Craig/Dutrisac: THAT the City of Greater Sudbury approve the application by Gloria Kindrat to amend Zoning By-law 2010-100Z by changing the zoning classification from "M1", Mixed Light Industrial/Service Commercial to "M1-1(S)", Business Industrial Special on those lands described as PIN 73570-0091, Parcel 19157 S.E.S., Lot 25, Plan M-341 in Lot 11, Concession 5, Township of Neelon, subject to the following conditions:

PL2012-234 Craig/Belli: That the City of Greater Sudbury approve the application by Michel & Helene Lachance to amend By-law 2010-100Z being the City of Greater Sudbury Zoning Bylaw with respect to lands described as PIN 73505-0079, Parcel 51072 S.E.S., Part 1, Plan 53R-15473, Lot 7, Concession 3, Township of Hanmer in order to permit a garden suite in accordance with Section 39 of the Planning Act for a temporary period of ten years. CARRIED

a. That prior to the issuance of a building permit, the owner shall enter into a Site Plan Control Agreement with the City, which amongst other matters shall address parking requirements, landscaping and the closure of the southerly driveway entrance. b. That the amending by-law indicate the following site-specific provisions: i)

The location of the existing building and size of the existing lot shall be permitted;

ii) The minimum width of the driveway shall be 4.8 metres. CARRIED

City Council

2012-12-11

Council Minutes of December 11, 2012 5/49

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Page 46 of 192

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 26, 2012 (cont’d) 58 Balsam Street, Copper Cliff - Erland Investments Inc.

PL2012-237 Craig/Belli: THAT the City of Greater Sudbury approve the application by Erland Investments Inc. to amend Zoning By-law 2010-100Z by changing the zoning classification from "M1(13)", Mixed Light Industrial/Service Commercial Special to "HM1(13)", Holding Mixed Light Industrial/Service Commercial Special on those lands described as PINs 73599-0311, 735990312 & 73599-0313, Parcels 40779, 40780 & 40781 S.E.S., Lots 126 to 128, Plan M-1023 in Lot 12, Concession 2, Township of McKim, subject to the following conditions: a. That the amending by-law indicate the following site-specific provisions: i)

The only permitted uses shall be the following: 1. 2. 3. 4. 5. 6. 7.

Offices; Rental store; Scientific or medical laboratory; Service trade; Warehouse; Light Industrial uses; and Related accessory uses.

ii) Accessory outdoor storage shall not be permitted; iii) No buildings may be erected on Lots 127 and 128 of Plan M-1023; and, iv) The location of the existing building shall be permitted. b. That an "H", Holding designation be included in the amending by-law, providing that until such time that a test manhole (maintenance access chamber) is installed, the only permitted uses shall be the following: i)

Offices excluding a medical office;

ii) Rental store; iii) Service trades excluding a custom print or copy shop, a dry cleaning or laundering establishment, painter, cabinet maker, taxidermist, pest exterminator or cleaner; and, iv) Warehouse.

City Council

2012-12-11

Council Minutes of December 11, 2012 6/49

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Page 47 of 192

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 26, 2012 (cont’d) 58 Balsam Street, Copper Cliff - Erland Investments Inc. (cont’d)

c. That prior to the establishment of any new uses, the owner shall apply for a building permit and/or change of use permit to the satisfaction of the Chief Building Official. CARRIED

68 Fourth Avenue, Sudbury - Lifestyle Homes Inc.

PL2012-238 Belli/Craig: THAT the City of Greater Sudbury approve the application by Lifestyle Homes Inc. to amend By-law 2010-100Z being the Zoning By-law for the City of Greater Sudbury to change the zoning classification from "R1-5", Low Density Residential One to "R2-2(S)", Low Density Residential Two Special on those lands described as PIN 73577-0519, Parcel 12511 S.E.S., Lot 11, Concession 3, Township of Neelon, subject to the following condition: i)

That the amending by-law include a site specific provision requiring a minimum lot frontage of 15 metres. CARRIED

Declaration of Surplus Land, Allan Street, Coniston

PL2012-240 Belli/Craig: THAT vacant land on Allan Street, Coniston, legally described as PIN 73560-1129(LT), being Lot 8 on RCP 83S, Township of Neelon, City of Greater Sudbury, be declared surplus to the City's needs and offered for sale to the abutting property owners pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008-174, all in accordance with the report from the General Manager of Growth and Development dated November 9, 2012. CARRIED

Remove Holding Symbol - Southridge Mall, MacIsaac Industries Ltd.

PL2012-241 Craig/Belli: THAT the City of Greater Sudbury approve the application by 1763931 Ontario Ltd. to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law to change the zoning classification from "H23C5(3)", Holding Shopping Centre Commercial Special to "C5(3)", Shopping Centre Commercial Special on those lands described as PIN 734750236, Parts 1 to 7, Plan 53R-14213, Parts 1 to 5, Plan 53R-8886, Part 1, Plan 53R-8935, Lots 5 and 6, Concession 6, Township of Broder and Lot 6, Concession 1, Township of McKim. CARRIED

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 Approval of Planning Committee Recommendations

City Council

Councillor Kilgour, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee Meeting of December 10, 2012.

2012-12-11

Council Minutes of December 11, 2012 7/49

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Page 48 of 192

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 (cont’d) The following motion was presented: CC2012-387 Kilgour/Barbeau: THAT the City of Greater Sudbury approve Planning Committee Recommendations PL2012-243 to PL2012-250 inclusive, PL2012-252 and PL2012-255 to PL2012-260 inclusive from the meeting of December 10, 2012. CARRIED The following are the Planning Committee recommendations: Transfer of Land, Centennial Road, Hanmer

PL2012-243 Craig/Belli: THAT Council of the City of Greater Sudbury authorize the transfer of a portion of the unopened road allowance, legally described as PIN 73503-1408(LT), being Part 2 on Plan 53R-12638, Centennial Road, Hanmer; AND THAT a by-law be passed authorizing the execution of the documents required to complete the transfer. CARRIED

Francis Street and 4740 Serenna Drive, Hanmer - 920067 Ontario Limited

PL2012-244 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by 920067 Ontario Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as Part of PIN 735031540 being proposed Lot 9, Phase 3B, Katmic Subdivision in Lot 1, Concession 3, Township of Hanmer subject to the following condition: a. That the amending by-law not be adopted until such time that Phase 3B, Katmic Subdivision has been registered or a plan of survey is submitted outlining the lands to be rezoned. CARRIED PL2012-245 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by 920067 Ontario Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as PIN 73503-1556, Lot 15, Plan 53M-1378 in Lot 1, Concession 3, Township of Hanmer. CARRIED

Sandy Cove Road & Lammi's Road, Sudbury - Brian Savage

City Council

PL2012-246 Craig/Belli: THAT the City of Greater Sudbury approve the application by Brian Savage to amend By-law 2010100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of those lands described as PIN

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 (cont’d) Sandy Cove Road & Lammi's Road, Sudbury - Brian Savage (cont’d)

73472-0214, Parcel 7603 S.E.S., Lot 12, Concession 2, Township of Broder from "SLS", Seasonal Limited Service to "RU", Rural. CARRIED

3421 Regional Road 15, Chelmsford Jacques and Diane Grylls

PL2012-247 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Jacques and Diane Grylls to amend the City of Greater Sudbury Official Plan to provide an exemption from the policies of Section 6.2.2 in order to sever lands in the Agricultural Reserve on those lands described as PIN 733450218, Parcel 20609, Parts 1 to 3, Plan SR-1842, Lot 2, Concession 5, Township of Rayside. CARRIED PL2012-248 Dutrisac/Belli: THAT the City of Greater Sudbury approve the applications by Jacques and Diane Grylls to amend Zoning By-law 2010-100Z by changing the zoning classification from "A", Agricultural to "AS", Agricultural, with a special exception to allow parcels with a minimum lot area less than 30 hectares on those lands described as PIN 73345-0218, Parcel 20609, Parts 1 to 3, Plan SR-1842, Lot 2, Concession 5, Township of Rayside subject to the following condition: a) the minimum lot area shall be 2 ha. CARRIED

Gordon Lake Road, Chelmsford - Cynthia Bois

PL2012-249 Belli/Craig: THAT the City of Greater Sudbury deny the application by Cynthia Bois to amend Zoning By-law 2010100Z with respect to lands described as PIN 73350-0336, Parcel 6969 S.W.S., in Lot 12, Concession 2, Township of Balfour in order to permit a contractor's yard in accordance with Section 39 of the Planning Act for a temporary period of three (3) years. CARRIED

Mallard’s Landing Drive, Sudbury Dalron Construction Ltd.

PL2012-250 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Dalron Construction Ltd. to amend Bylaw 2010-100Z being the Zoning By-law for the City of Greater Sudbury to change the zoning classification from "R1-5", Low Density Residential One and "R2-2", Low Density Residential Two to "R3(S)", Medium Density Residential Special on those lands described as PIN 73478-0936 & PIN 73478-0992, Lot 16, Plan 53M-1301, Part of Parcel 53678, Part of Parts 2 to 3, Plan 53R12100, Lot 4, Concession 6, Township of Broder, subject to the following conditions:

City Council

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 (cont’d) Mallard’s Landing Drive, Sudbury Dalron Construction Ltd.

1. That the amending by-law: a) Shall only rezone the lands located at a distance greater than 30 metres from Mallard’s Landing Drive and its westerly extension to "R3(S)", Medium Density Residential Special. b) Notwithstanding a) above, a minimum 12 metre wide strip shall be zoned "R3(S)", Medium Density Residential Special extending northerly from Mallard’s Landing Drive for the purposes of providing access. c) That a maximum of 19 row townhouse dwellings shall be permitted. d) That a minimum 12 metre wide lot frontage shall be permitted at Mallard’s Landing Drive. 2. That the applicant provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law. The survey plan shall identify as parts on a plan the lots which are to be zoned "R3(S)", Medium Density Residential Special. 3. That the owner enter into a site plan control agreement prior to the issuance of a building permit addressing among other matters, fencing, landscaping and buffering adjacent to the R1-5 and M1 and M2 zones. CARRIED

Consent Referral Request, 4582 Dill Lake Road, Sudbury Paul Elson & Dallas Peloquin

PL2012-252 Rivest/Dutrisac: THAT the City of Greater Sudbury permit Consent Application B0133/2012 on those lands described as PIN 73470-0170, Parcel 13776 S.E.S., Lot 9, Concession 3, Township of Dill, to proceed by way of the consent process. CARRIED

Solar Power Network – Council Resolution for 493 Barrydowne Road, Sudbury Project

PL2012-255 Craig/Belli: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by Barrydowne Holdings Inc located at 493 Barrydowne Road, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.

City Council

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 (cont’d) Solar Power Network – Council Resolution for 493 Barrydowne Road, Sudbury Project (cont’d)

AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Solar Power Network – Council Resolution for 420 Second Avenue North - Sudbury Project

PL2012-256 Belli/Craig: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1789618 Ontario Inc located at 420 Second Avenue N, Sudbury, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws.

City Council

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 (cont’d) Solar Power Network – Council Resolution for 420 Second Avenue North - Sudbury Project (cont’d)

This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Solar Power Network – Council Resolution for 74 National Road, Garson Project

PL2012-257 Belli/Craig: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1103314 Ontario Inc located at 74 National Road, Garson, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Solar Power Network, Council Resolution for 40 Duhamel Road Lively Project

PL2012-258 Belli/Dutrisac: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1679452 Ontario Inc located at 40 Duhamel Road, Lively, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property.

City Council

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 (cont’d) Solar Power Network, Council Resolution for 40 Duhamel Road Lively Project (cont’d)

AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Solar Power Network – Council Resolution for 25 Longyear Road Falconbridge Project

PL2012-259 Rivest/Belli: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1558721 Ontario Inc located at 25 Longyear Road, Falconbridge, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

City Council

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MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 (cont’d) Solar Power Network – Council Resolution for 1785 Frobisher Street, Sudbury Project

PL2012-260 Belli/Dutrisac: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by Nickel City Investments Ltd located at 1785 Frobisher Street, Sudbury, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – November 21, 2012 Approval of Finance and Administration Committee Recommendations

Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of November 21, 2012. No recommendations emanated from this meeting.

MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – November 28, 2012 Approval of Finance and Administration Committee Recommendations

City Council

Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of November 28, 2012.

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MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – November 28, 2012 (cont’d) Approval of Finance and Administration Committee Recommendations (cont’d)

The following motion was presented: CC2012-388 Barbeau/Kilgour: THAT the City of Greater Sudbury approve Finance and Administration Committee Recommendations FA2012-52, FA2012-54 to FA2012-58 inclusive and FA2012-60 to FA2012-62 inclusive from the meeting of November 28, 2012. CARRIED The following are the Finance and Administration Committee recommendations:

2013 Water and Wastewater Services Budget

FC2012-52 Kilgour/Cimino: THAT the City of Greater Sudbury approve the 2013 Water and Wastewater rates as follows: $1.171 per cubic metre; $15.71 water fixed service rate for either a 5/8 inch or 3/4 inch meter; and a wastewater surcharge of 117.9% of the total fixed and variable water bill; WHICH represents an overall increase of 4.2% based on residential customer using 250 cubic metres per annum; AND THAT the Miscellaneous Water Waste Water User Fees increase by the greater of 3% or September Consumer Price Index; AND THAT the necessary Water and Wastewater Rate By-law be prepared, in accordance with the report dated November 22, 2012 from the Chief Financial Officer/City Treasurer and the General Manager of Infrastructure Services regarding the 2013 Water and Wastewater Services Budget. CARRIED

2012 Water Wastewater Operating Budget Variance Report - September

FA2012-54 Cimino/Kilgour: THAT the City of Greater Sudbury accept the September 30, 2012 Water Wastewater Variance Report dated November 21, 2012 from the Chief Financial Officer/Treasurer and the General Manager of Infrastructure Services outlining the projected year end position. CARRIED

2012 Operating Budget Variance Report - September

FA2012-55 Cimino/Kilgour: THAT the City of Greater Sudbury accept the September 30, 2012 Operating Budget Variance Report dated November 22, 2012 from the Chief Financial Officer/Treasurer outlining the projected year end position. CARRIED

City Council

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MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – November 28, 2012 (cont’d) 2012 Capital Budget Variance Report September

FA2012-56 Cimino/Kilgour: THAT the City of Greater Sudbury accept the Capital Budget Variance Report dated November 22, 2012 from the Chief Financial Officer/Treasurer for completed capital projects from the period of July 1, 2012 to September 30, 2012. CARRIED

Alzheimer Society Request for Tax Relief

FA2012-57 Cimino/Barbeau: THAT the City of Greater Sudbury approve the development of a budget option to provide a one-time grant of approximately $63,930 to keep the Alzheimer Society in good standing with its property tax obligation; AND THAT the 2013 and future years, the City of Greater Sudbury prepare a budget option for a grant equivalent to have the Alzheimer Society paying its tax obligation as if it was at the residential tax rate after the application of the charity rebate. CARRIED

2013 Ontario Municipal Partnership Fund (OMPF)

FA2012-58 Craig/Barbeau: THAT the City of Greater Sudbury receive the report dated November 22, 2012 from the Chief Financial Officer/Treasurer regarding 2013 Ontario Municipal Partnership Fund (OMPF) for information only. CARRIED

Good Food Box Budget Option

FA2012-60 Craig/Barbeau: THAT the City of Greater Sudbury consider the annual funding for the Sudbury Good Food Box Program in the amount of $26,950 and direct staff to prepare a budget option during the 2013 budget deliberations. DEFEATED

Emergency Shelter Operational Top Up Budget Option

FA2012-61 Craig/Barbeau: WHEREAS the City of Greater Sudbury has received confirmation that the Homelessness Partnering Strategy Federal Funding (HPS) of $111,000 received can be used on a one-time basis towards the Emergency Shelter operational top up for the 2013 budget year only; THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury consider the permanent funding for operational top up for the emergency shelter programs for homelessness in the amount of $305,000, applying the one-time HPS allocation of $111,000 in 2013 only and direct staff to prepare a budget option of $194,000 of permanent funding during the 2013 budget deliberations and a further $114,000 in permanent funding in 2014. DEFEATED

City Council

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MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – November 28, 2012 (cont’d) Emergency Shelter Operational Top Up Budget Option (cont’d)

FA2012-62 Craig/Cimino: WHEREAS the City of Greater Sudbury has received confirmation that the Homelessness Partnering Strategy Federal Funding (HPS) of $111,000 received can be used on a one-time basis towards the Emergency Shelter operational top up for the 2013 budget year only; THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury consider the one time funding for operational top up for the emergency shelter programs for homelessness in the amount of $194,000 and direct staff to prepare a budget option during the 2013 budget deliberation. CARRIED

MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – November 29, 2012 Approval of Finance and Administration Committee Recommendations

Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of November 29, 2012. He noted that Recommendation FA2012-67 would be pulled and voted on separately to make a housekeeping correction. The following motion was presented: CC2012-389 Barbeau/Kilgour: THAT the City of Greater Sudbury approve Finance and Administration Committee Recommendations FA2012-64 to FA2012-66 inclusive from the meeting of November 29, 2012. CARRIED The following are the Finance and Administration Committee recommendations:

Ontario Regulation 284/09 – Budget Matters

FA2012-64 Dupuis/Belli: THAT the City of Greater Sudbury approve the report dated November 21, 2012 from the Chief Financial Officer/Treasurer titled "Ontario Regulation 284/09 Budget Matters", as required by Municipal Act Regulation 284/09. CARRIED

Reserves and Reserve Funds Balances – Forecast for 2012 and 2013

FA2012-65 Belli/Dupuis: THAT the City of Greater Sudbury receive the report dated November 22, 2012 from the Chief Financial Officer/Treasurer regarding Reserves and Reserve Funds Balances – Forecast for 2012 and 2013 for information only. CARRIED

City Council

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MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – November 29, 2012 (cont’d) Community Development – Capital Funded Projects Reallocation

FA2012-66 Dupuis/Belli: THAT the Community Development 2013 Capital envelope be adjusted as follows; THAT $130,000 be funded in 2013 for the main rink arena lighting retrofits at the T.M. Davies and Garson Arenas; AND THAT the following 2013 Capital be reallocated in order to fund these projects: Fitness Equipment (will be phased in 2013 $100,000 and 2014 - $100,000); AND THAT the contingency account be reduced by $30,000; AND THAT consideration for accessibility funding be as follows: THAT $50,000 be funded in 2013 for accessibility retrofits; AND THAT the parks/playgrounds (CPTID) retrofits original allocation of $65,000 be reduced by $25,000; AND THAT the parks signage original allocation of $50,000 be reduced by $25,000. CARRIED

Finalization of the 2013 Operating Budget

Finance and Administration Committee Recommendation FA2012-67 was pulled and voted on separately. The following motion was presented: CC2012-390 Kett/Caldarelli: THAT the City of Greater Sudbury approve the 2013 Budget in the gross amount of $495,442,167 and in the net amount of $222,341,696 which represents a 2.9% municipal tax increase; AND THAT the City of Greater Sudbury accept the following Boards’ budgets:

City Council



The City‘s share of the Nickel District Conservation Authority’s operating budget in the amount of $618,000;



The City’s share of the Sudbury and District Health Unit’s operation budget in the amount of $5,578,627;



The Greater Sudbury Police Service’s operating budget in the amount of $49,873,910. CARRIED

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MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING – December 4, 2012 Approval of Finance and Administration Committee Recommendations

Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of December 4, 2012. The following motion was presented: CC2012-391 Cimino/Berthiaume: THAT the City of Greater Sudbury approve Finance and Administration Committee Recommendations FA2012-68 and FA2012-69 from the meeting of December 4, 2012. CARRIED The following are the Finance and Administration Committee recommendations:

Location of Street Lights Converted to LED

Report dated November 13, 2012 was received from the General Manager of Growth & Development regarding Location of Street Lights Converted to LED for information only. The following recommendation was presented: CC2012-68 Landry-Altmann/Caldarelli: THAT the City of Greater Sudbury receive the report dated November 13, 2012 from the General Manager of Growth & Development regarding Location of Street Lights Converted to LED for information only. CARRIED

Council Expense and Healthy Community Initiative Funds Policy

FA2012-69 Landry-Altmann/Caldarelli: THAT the City of Greater Sudbury approve the Council Expense and Healthy Community Initiative Fund Policy; AND THAT the necessary by-law be prepared. CARRIED

MATTERS ARISING FROM THE OPERATIONS COMMITTEE MEETING – December 3, 2012 Approval of Operations Committee Recommendations

Councillor Barbeau, as Chair of the Operations Committee, reported on the matters arising from the Operations Committee Meeting of December 3, 2012. The following motion was presented: CC2012-392 Cimino/Berthiaume: THAT the City of Greater Sudbury approve Operations Committee Recommendation OP2012-63 from the meeting of December 3, 2012. CARRIED

City Council

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MATTERS ARISING FROM THE OPERATIONS COMMITTEE MEETING – December 3, 2012 (cont’d) The following is the Operations Committee recommendation: Traffic Control - (1) Spruce Meadow Subdivision, Phases 5A & 5B (2) Copper Park Subdivision, Phase 9

OP2012-63 Kett/Caldarelli: THAT the City of Greater Sudbury approve that traffic at the intersection of Country Club Drive and Zina Street be controlled with a Yield sign facing westbound traffic on Zina Street; AND THAT traffic at the intersection of Fleetwood Drive and Zina Street be controlled with a Yield sign facing eastbound traffic on Zina Street; AND THAT traffic at the intersection of Sapphire Court and Palladium Place be controlled with a Yield sign facing eastbound traffic on Palladium Place; AND THAT traffic at the intersection of Palladium Place and Topaz Court be controlled with a Yield sign facing eastbound traffic on Topaz Court; AND THAT a by-law be passed to amend Traffic and Parking ByLaw 2010-1 in the City of Greater Sudbury to implement the recommended changes in accordance with the report dated October 31, 2012 from the General Manager of Infrastructure Services. CARRIED

MATTERS ARISING FROM THE COMMUNITY SERVICES COMMITTEE MEETING – December 3, 2012 Approval of Community Services Committee Recommendations

Councillor Caldarelli, as Chair of the Community Services Committee, reported on the matters arising from the Community Services Committee Meeting of December 3, 2012. Community Services Committee Recommendations CS2012-51 and CS2012-54 were pulled and dealt with separately. The following motion was presented: CC2012-393 Cimino/Berthiaume: THAT the City of Greater Sudbury approve Community Services Committee Recommendations CS2012-52 and CS2012-53 from the meeting of December 3, 2012. CARRIED The following are recommendations:

City Council

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MATTERS ARISING FROM THE COMMUNITY SERVICES COMMITTEE MEETING – December 3, 2012 (cont’d) CGS Flood Plan, Sandbagging Policy for the Protection of Private Property

CC2012-52 Dupuis/Cimino: THAT the City of Greater Sudbury adopt a policy for the protection of private property; AND THAT the City of Greater Sudbury’s primary responsibility in a flood event is to protect lives, mitigate flood damage, protect municipal critical infrastructure and ensure the continued delivery of essential municipal services such as clean drinking water, sewage treatment, Emergency Services (Police, Fire, EMS) etc.; AND THAT the City of Greater Sudbury provide sandbags and sand to residents, when adequate supplies are available, and that Greater Sudbury personnel not be deployed for the protection of private property; AND THAT the General Manager of Infrastructure Services investigate the feasibility of purchasing equipment specifically designed to expedite the process of filling sandbags required for the protection of municipal critical infrastructure. CARRIED

Participation in the Municipal Infrastructure Investment Initiative (MI3) - Social Housing

CS2012-53 Cimino/Dupuis: THAT the City of Greater Sudbury endorse the municipality's participation in the Municipal Infrastructure Investment Initiative (MI3) – Social Housing Asset Management Program; AND THAT funding received under the Province's Delivering Opportunities for Ontario Renters Program (DOORS) be made available to supplement the initiative; AND THAT the Manager of Housing Services be authorized to sign program agreements with the Ministry of Municipal Affairs and Housing and with program participants related to the MI3 Social Housing Asset Management Initiative; AND THAT the Manager of Housing Services be authorized to distribute the funding in accordance with the MI3 Social Housing Asset Management Initiative requirements AND THAT the appropriate by-law be prepared. CARRIED

Consolidated Homelessness Prevention Initiative (CHPI)

City Council

Councillor Berthiaume requested that Community Services Committee Recommendation CS2012-54 be pulled and dealt with separately.

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MATTERS ARISING FROM THE COMMUNITY SERVICES COMMITTEE MEETING – December 3, 2012 (cont’d) Consolidated Homelessness Prevention Initiative (CHPI) (cont’d)

Community Services Committee Recommendation CS2012-54 reads: WHEREAS shelter is a basic requirement and foundation for health and stability; AND WHEREAS it is essential that people living on low incomes be able to access financial supports and a safety net when needed to prevent homelessness; AND WHEREAS as of January 1, 2013, the City of Greater Sudbury will incur approximately $1.3 million net loss in annualized provincial funding as a result of the Consolidated Homelessness Prevention Initiative fund (CHPI) and the elimination of Community Start Up and Maintenance Benefit (CSUMB); THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury request that the Ontario Provincial Government maintain the 2012 level of funding for homelessness programs and benefits and that this be reflected in the new CHPI funding allocation; AND THAT a copy of this resolution be forwarded to the Premier of Ontario, Minister of Finance, Minister of Community and Social Services, Minister of Municipal Affairs and Housing, Minister of Health and Long Term Care, as well as all the Association of Municipalities of Ontario and the Ontario Municipal Social Services Association, the Honourable Rick Bartolucci, M.P.P., Sudbury, France Gélinas, M.P.P., Glenn Thibeault, M.P., Sudbury, and Claude Gravelle, M.P., Nickel Belt. The following amendment to the motion was presented:

Amendment

Berthiaume/Dutrisac: THAT Community Services Committee Recommendation CS2012-54 be amended so that the fourth paragraph reads as follows: THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury request that the Ontario Provincial Government maintain the 2012 level of funding for homelessness programs and benefits and retain the Community Start Up and Maintenance Benefit within the Ministry of Community and Social Services with these changes reflected in the new CHPI funding allocation. CARRIED

City Council

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MATTERS ARISING FROM THE COMMUNITY SERVICES COMMITTEE MEETING – December 3, 2012 (cont’d) Consolidated Homelessness Prevention Initiative (CHPI) (cont’d)

The main motion was presented as amended:

Main Motion as amended

AND WHEREAS it is essential that people living on low incomes be able to access financial supports and a safety net when needed to prevent homelessness;

CC2012-394 Cimino/Barbeau: WHEREAS shelter is a basic requirement and foundation for health and stability;

AND WHEREAS as of January 1, 2013, the City of Greater Sudbury will incur approximately $1.3 million net loss in annualized provincial funding as a result of the Consolidated Homelessness Prevention Initiative fund (CHPI) and the elimination of Community Start Up and Maintenance Benefit (CSUMB); THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury request that the Ontario Provincial Government maintain the 2012 level of funding for homelessness programs and benefits and retain the Community Start Up and Maintenance Benefit within the Ministry of Community and Social Services with these changes reflected in the new CHPI funding allocation; AND THAT a copy of this resolution be forwarded to the Premier of Ontario, Minister of Finance, Minister of Community and Social Services, Minister of Municipal Affairs and Housing, Minister of Health and Long Term Care, as well as all the Association of Municipalities of Ontario and the Ontario Municipal Social Services Association, the Honourable Rick Bartolucci, M.P.P., Sudbury, France Gélinas, M.P.P., Glenn Thibeault, M.P., Sudbury, and Claude Gravelle, M.P., Nickel Belt. CARRIED Emergency Services Department Strategic Direction and ‘Suggested Going Forward Work Plan’ Status Update

Councillor Barbeau requested that Community Services Committee Recommendation CS2012-51 be pulled and dealt with separately. Community Services Committee Recommendation CS2012-51 reads: THAT the City of Greater Sudbury receive the report dated November 21, 2012 from the Chief of Emergency Services regarding the status of the strategic direction and 'Suggested Going Forward Work Plan' for the Emergency Service Department;

City Council

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MATTERS ARISING FROM THE COMMUNITY SERVICES COMMITTEE MEETING – December 3, 2012 (cont’d) Emergency Services Department Strategic Direction and ‘Suggested Going Forward Work Plan’ Status Update (cont’d)

AND THAT the City of Greater Sudbury endorse the Chief of Emergency Services' pilot project staffing proposal for the addition of two full time Training Officers for the Fire Training Section for a two-year period to be funded within the Department's existing budget allocation; AND THAT the end of the two-year period, if the pilot project is deemed to be successful, a report will be brought to City Council regarding the permanent funding of the training officers.

Motion for Referral

By show of hands, Council approved a motion by Councillor Barbeau to refer this matter back to the January 2013 meeting of the Community Services Committee for additional information and discussion.

MATTERS ARISING FROM THE HEARING COMMITTEE MEETING Approval of Hearing Committee Recommendations

Councillor Cimino, as Chair of the Hearing Committee, reported on the matters arising from the Hearing Committee Meeting of December 4, 2012. The following motion was presented: CC2012-395 Cimino/Berthiaume: THAT the City of Greater Sudbury approve Hearing Committee Recommendation HC2012-07 from the meeting of December, 2012. CARRIED The following is the Hearing Committee recommendation:

Appeal of Vicious Dog Notices issued to Theresa Pagnutti

HC2012-07 Barbeau/Rivest: THAT the City of Greater Sudbury uphold the Vicious Dog Notice 412411, issued to Theresa Pagnutti of 1372 Regent Street, Greater Sudbury. CARRIED

CONSENT AGENDA The following motion was presented: CC2012-396 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt Consent Agenda Items C-1, C-2, C-4 to C-8 inclusive, C-10 to C-13 inclusive and receive Item C-14 for information only. CARRIED

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CONSENT AGENDA (cont’d) The following are the Consent Agenda Items: MINUTES Item C-1 City Council November 20, 2012

CC2012-397 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the City Council Minutes of November 20, 2012. CARRIED

Item C-2 Planning Committee November 19, 2012

CC2012-398 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the Planning Committee Minutes of November 19, 2012. CARRIED

Item C-3 Planning Committee November 26, 2012

See pages 27 and 28.

Item C-4 Finance and Administration Committee November 21, 2012

CC2012-399 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the Finance and Administration Committee Minutes of November 21, 2012. CARRIED

Item C-5 Finance and Administration Committee November 28, 2012

CC2012-400 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the Finance and Administration Committee Minutes of November 28, 2012. CARRIED

Item C-6 Finance and Administration Committee November 29, 2012

CC2012-401 Caldarelli/Barbeau: THAT the City of Greater Sudbury adopt the Finance and Administration Committee Minutes of November 29, 2012. CARRIED

Item C-7 Finance and Administration Committee December 4, 2012

CC2012-402 Barbeau/Caldarelli: THAT the City of Greater Sudbury adopt the Finance and Administration Committee Minutes of December 4, 2012. CARRIED

Item C-8 Operating Committee December 3, 2012

CC2012-403 Caldarelli/Barbeau: THAT the City of Greater Sudbury adopt the Operating Committee Minutes of December 3, 2012. CARRIED

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MINUTES (cont’d) Item C-9 Community Services Committee December 3, 2012

See page 28.

Item C-10 Hearing Committee December 4, 2012

CC2012-404 Barbeau/Caldarelli: THAT the City of Greater Sudbury adopt the Hearing Committee Minutes of December 4, 2012. CARRIED

ROUTINE MANAGEMENT REPORTS Item C-11 Support for CGS Participation in FCM Caribbean Local Economic Development Program

Report dated November 27, 2012 was received from the General Manager of Growth & Development regarding Support for CGS Participation in FCM - Caribbean Local Economic Development Program. CC2012-405 Landry-Altmann/Barbeau: WHEREAS the Federation of Canadian Municipalities (FCM) has developed the Caribbean Local Economic Development Program (CARILED) in order to assist local governments in the Commonwealth Caribbean with their efforts in the area of business development and economic diversification; AND WHEREAS, other than in-kind contributions of staff time, this six-year program is fully funded by the Canadian International Development Agency (CIDA); AND WHEREAS the City of Greater Sudbury has extensive experience in local economic development and has demonstrated successes in the areas of economic diversification, environmental restoration, business attraction and sector enhancement; AND WHEREAS the City of Greater Sudbury has been selected as one of twenty-four Canadian municipalities to assist in the development and implementation of the CARILED program, reinforcing our city's leadership role on a national and international level; THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury endorse the municipality's participation in the CARILED program and direct staff to provide an annual report on the program and Greater Sudbury's participation. CARRIED

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-12 Healthy Community Initiative Fund 2012 Third Quarter Report

Report dated December 5, 2012 was received from the Chief Financial Officer/Treasurer regarding Healthy Community Initiative Fund 2012 Third Quarter Report. CC2012-406 Landry-Altmann/Barbeau: THAT the City of Greater Sudbury accept the report dated December 5th, 2012 from the Chief Financial Officer/ Treasurer; AND THAT the appropriate by-law be passed. CARRIED

Item C-13 Endorsement of Councillor Rivest's position on the TAPMO Royalty Review Sub-Committee

Report dated November 27, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Endorsement of Councillor Rivest's position on the TAPMO Royalty Review Sub-Committee. CC2012-407 Barbeau/Landry-Altmann: THAT the City of Greater Sudbury endorse the nomination of Councillor Rivest to the Top Aggregate Producing Municipalities of Ontario (TAPMO) Royalty Review Sub-Committee. CARRIED

CORRESPONDENCE FOR INFORMATION ONLY Item C-14 Development Charges 2013

Report dated November 27, 2012 was received from the Chief Financial Officer/Treasurer regarding Development Charges 2013 for information only. CC2012-408 Landry-Altmann-Barbeau: THAT the City of Greater Sudbury receive the report dated November 27, 2012 from the Chief Financial Officer/Treasurer regarding Development Charges - 2013 for information only. CARRIED

Item C-15 Update on Race Track Slots

See page 28.

MINUTES Item C-3 Planning Committee November 26, 2012

City Council

The following motion was presented: CC2012-409 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the Planning Committee Minutes of November 26, 2012. CARRIED

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MINUTES (cont’d) Item C-3 Planning Committee November 26, 2012 (cont’d)

Councillor Belli, having declared an interest in the foregoing matter, did not take part in the discussion, vote on any matter or try to influence the vote in respect thereof.

Item C-9 Community Services Committee December 3, 2012

Councillor Berthiaume requested that this matter be pulled and dealt with separately. The following motion was presented: CC2012-410 Caldarelli/Barbeau: THAT the City of Greater Sudbury adopt the Community Services Committee Minutes of December 3, 2012. CARRIED

CORRESPONDENCE FOR INFORMATION ONLY Item C-15 Update on Race Track Slots

Councillor Berthiaume requested that this matter be pulled and dealt with separately. Report dated December 5, 2012 was received from the Chief Financial Officer/Treasurer regarding Update on Race Track Slots for information only. The following motion was presented: CC2012-411 Berthiaume/Barbeau: THAT the City of Greater Sudbury receive the report dated December 5, 2012 from the Chief Financial Officer/Treasurer regarding Update on Race Track Slots for information only. CARRIED

Recess

At 8:15 p.m. Council recessed.

Reconvene

At 8:25 p.m. Council reconvened.

REGULAR AGENDA MANAGERS’ REPORTS Item R-1 Appointment of Two (2) Deputy Mayors

Report dated November 26, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Appointment of Two (2) Deputy Mayors. Refers to By-law 2012-232

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MANAGERS’ REPORT (cont’d) Item R-1 Appointment of Two (2) Deputy Mayors

Nominations for the appointment of two Deputy Mayors were opened. NOMINATOR

NOMINEE

Councillor Dutrisac Councillor Kilgour Councillor Berthiaume Councillor Caldarelli

Councillor Landry-Altmann Councillor Belli Councillor Rivest Councillor Dupuis

Councillor Dupuis declined the nomination. Following a vote by paper ballot, the following motion was presented: CC2012-412 Barbeau/Caldarelli: THAT the City of Greater Sudbury appoint Councillors Joscelyne Landry-Altmann and André Rivest as Deputy Mayors for the term January 1, 2013 to and including November 30, 2014 or until their successors are appointed. CARRIED Item R-2 Appointments of Members to Committees

Report dated November 26, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Appointments of Members to Committees.

Community Services Committee

Nominations for appointments to the Community Services Committee were opened. NOMINATOR

NOMINEE

Councillor Kett Councillor Cimino Councillor Landry-Altmann Councillor Caldarelli Councillor Berthiaume Councillor Rivest Councillor Cimino

Councillor Caldarelli Councillor Cimino Councillor Landry-Altmann Councillor Kett Councillor Berthiaume Councillor Dupuis Councillor Barbeau

The following motion was presented: CC2012-413 Caldarelli/Barbeau: THAT the City of Greater Sudbury appoint Councillors Frances Caldarelli, Joe Cimino, Joscelyne Landry-Altmann, Terry Kett, Claude Berthiaume, Ron Dupuis and Jacques Barbeau to the Community Services Committee for the term ending November 30, 2014 or until their successors are appointed. CARRIED City Council

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MANAGERS’ REPORT (cont’d) Operations Committee

Nominations for appointments to the Operations Committee were opened. NOMINATOR

NOMINEE

Councillor Dutrisac Councillor Dupuis Councillor Rivest Councillor Landry-Altmann Councillor Barbeau Councillor Caldarelli Councillor Kett

Councillor Berthiaume Councillor Barbeau Councillor Cimino Councillor Landry-Altmann Councillor Kett Councillor Dupuis Councillor Caldarelli

Councillors Dupuis and Cimino declined the nomination. The following motion was presented: CC2012-414: THAT the City of Greater Sudbury appoint Councillors Terry Kett, Joscelyne Landry-Altmann, Jacques Barbeau, Claude Berthiaume and Frances Caldarelli to the Operations Committee for the term ending November 30, 2014 or until their successors are appointed. CARRIED Planning Committee

Nominations for appointments to the Planning Committee were opened. NOMINATOR

NOMINEE

Councillor Rivest Councillor Kilgour Councillor Belli Councillor Craig Councillor Landry-Altmann

Councillor Dutrisac Councillor Belli Councillor Kilgour Councillor Craig Councillor Rivest

The following motion was presented: CC2012-415: THAT the City of Greater Sudbury appoint Councillors Evelyn Dutrisac, André Rivest, Doug Craig, Fabio Belli and Dave Kilgour to the Planning Committee for the term ending November 30, 2014 or until their successors are appointed. CARRIED

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MANAGERS’ REPORT (cont’d) Hearing Committee

Nominations for appointments to the Hearing Committee were opened. NOMINATOR

NOMINEE

Councillor Landry-Altmann Councillor Rivest Councillor Belli Councillor Rivest Councillor Barbeau

Councillor Cimino Councillor Rivest Councillor Barbeau Councillor Caldarelli Councillor Kett

The following motion was presented: CC2012-416: THAT the City of Greater Sudbury appoint Councillors Terry Kett, Frances Caldarelli, Jacques Barbeau, André Rivest and Joe Cimino to the Hearing Committee for the term ending November 30, 2014 or until their successors are appointed. CARRIED Item R-3 Appointments of Members to the Court of Revision

Report dated November 26, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Appointments of Members to the Court of Revision. Nominations for appointments to the Court of Revision were opened. NOMINATOR

NOMINEE

Councillor Caldarelli Councillor Cimino Councillor Kilgour Councillor Kilgour Councillor Kilgour Councillor Kett

Councillor Kilgour Councillor Dutrisac Councillor Berthiaume Councillor Dupuis Councillor Rivest Councillor Kett

Councillors Berthiaume, Dutrisac and Kilgour declined the nomination. Nominations for the appointment of Chair of the Court of Revision were opened.

City Council

NOMINATOR

NOMINEE

Councillor Barbeau

Councillor Dupuis

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MANAGERS’ REPORT (cont’d) Item R-3 Appointments of Members to the Court of Revision (cont’d)

Nominations for the appointment of Vice-Chair of the Court of Revision were opened. NOMINATOR

NOMINEE

Councillor Rivest

Councillor Kett

The following motion was presented: CC2012-417 Barbeau/Dupuis: THAT THE City of Greater Sudbury appoint Councillors Ron Dupuis, André Rivest and Terry Kett to the Court of Revision for the term ending November 30, 2014 or until their successors are appointed: AND THAT Councillor Ron Dupuis be appointed Chair of the Court of Revision for the term ending November 30, 2014 or until his successor is appointed; AND THAT Councillor Terry Kett be appointed as Vice-Chair of the Court of Revision for the term ending November 30, 2014 or until his successor is appointed. CARRIED Item R-4 Appointments of Members to Local Boards & Corporations

Report dated November 26, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Appointments of Members to Local Boards & Corporations. Revised page 206 was distributed to Council Members at the meeting.

Greater Sudbury Police Services Board

Council noted that the Police Services Act states the Head of Council is a member of the Police Services Board and, if the Head chooses not to be a member, another Member of Council is appointed by resolution. Mayor Matichuk accepted her position on the Board. Nominations for appointment to the Greater Sudbury Police Services Board were opened. NOMINATOR

NOMINEE

Councillor Barbeau Councillor Dupuis

Councillor Dupuis Councillor Dutrisac

Councillor Dutrisac declined the nomination. The following motions were presented: City Council

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MANAGERS’ REPORT (cont’d) Greater Sudbury Police Services Board (cont’d)

CC2012-418 Barbeau/Cimino: THAT the City of Greater Sudbury appoint Mayor Marianne Matichuk and Councillor Ron Dupuis to the Greater Sudbury Police Services Board for the term ending November 30, 2014 or until their successor is appointed. CARRIED

Nickel District Conservation Authority Board

Nominations for appointments to the Nickel District Conservation Authority Board were opened. NOMINATOR

NOMINEE

Councillor Barbeau Councillor Cimino Councillor Rivest Councillor Landry-Altmann

Councillor Cimino Councillor Landry-Altmann Councillor Barbeau Councillor Dutrisac

The following motions were presented: CC2012-419 Dupuis/Barbeau: THAT the City of Greater Sudbury appoint Councillors Evelyn Dutrisac, Jacques Barbeau, Joscelyne Landry-Altmann and Joe Cimino to the Nickel District Conservation Authority Board for the term ending November 30, 2014 or until their successor is appointed. CARRIED Sudbury & District Board of Health

Nominations for appointments to the Sudbury & District Board of Health were opened. NOMINATOR

NOMINEE

Councillor Dutrisac Councillor Berthiaume Councillor Rivest Councillor Landry-Altmann Councillor Dupuis

Councillor Berthiaume Councillor Dutrisac Councillor Dupuis Councillor Kett Councillor Belli

Councillor Belli declined the nomination. The following motions were presented: CC2012-420 Barbeau/Dupuis: THAT the City of Greater Sudbury appoint Councillors Terry Kett, Ron Dupuis, Evelyn Dutrisac and Claude Berthiaume to the Sudbury & District Board of Health for the term ending November 30, 2014 or until their successor is appointed. CARRIED

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MANAGERS’ REPORT (cont’d) Greater Sudbury Housing Corporation Board

Nominations for appointments to the Greater Sudbury Housing Corporation Board were opened. NOMINATOR

NOMINEE

Councillor Berthiaume Councillor Landry-Altmann

Councillor Dupuis Councillor Cimino

The following motions were presented: CC2012-421 Barbeau/Landry-Altmann: THAT the City of Greater Sudbury appoint Councillors Joe Cimino and Ron Dupuis to the Greater Sudbury Housing Corporation Board for the term ending November 30, 2014 or until their successor is appointed. CARRIED Committee of Management, Pioneer Manor

Nominations for appointments to the Committee of Management, Pioneer Manor were opened. NOMINATOR

NOMINEE

Councillor Rivest Councillor Dupuis Councillor Kett Councillor Caldarelli

Councillor Dupuis Councillor Dutrisac Councillor Caldarelli Councillor Barbeau

Councillor Barbeau declined the nomination. The following motions were presented: CC2012-422 Barbeau/Dupuis: THAT the City of Greater Sudbury appoint Councillors Frances Caldarelli, Evelyn Dutrisac and Ron Dupuis to the Committee of Management, Pioneer Manor for the term ending November 30, 2014 or until their successor is appointed. CARRIED Greater Sudbury Utilities Inc. and Subsidiary Boards

Council noted that By-law 2008-127, Schedule “A” states the Mayor is a member of the Board and that, if the Mayor chooses not to be a member, the Mayor may designate another member of Council to serve on the Board. Mayor Matichuk designated Councillor Kilgour to her position on the Board. Nominations for appointments to the Greater Sudbury Utilities Inc. and Subsidiary Board were opened.

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MANAGERS’ REPORT (cont’d) Greater Sudbury Utilities Inc. and Subsidiary Boards (cont’d)

NOMINATOR

NOMINEE

Councillor Berthiaume Councillor Landry-Altmann

Councillor Barbeau Councillor Caldarelli

The following motions were presented: CC2012-423 Dupuis/Berthiaume: THAT the City of Greater Sudbury appoint Councillors Dave Kilgour, Frances Caldarelli and Jacques Barbeau to the Greater Sudbury Utilities Inc. and Subsidiary Boards for the term ending November 30, 2014 or until their successor is appointed. CARRIED Item R-5 Increase Borrowing Limits for the Greater Sudbury Airport Community Development Corporation

Report dated November 28, 2012 was received from the Chief Financial Officer/Treasurer regarding Increase Borrowing Limits for the Greater Sudbury Airport Community Development Corporation. The following motion was presented: CC2012-424 Rivest/Kilgour: WHEREAS the Greater Sudbury Airport Community Development Corporation (GSACDC) has seen unprecedented growth over the last decade AND WHEREAS the GSACDC may require additional funds through short term loans for cash flow purposes; AND WHEREAS the current borrowing arrangement with the City of Greater Sudbury has a maximum provision of $750,000 for borrowing; THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury allow for a maximum loan of $1,500,000; AND THAT the terms regarding the interest rate remain unchanged at 1% above the City's average investment rate in accordance with the City's investment policy; AND THAT the appropriate bylaw be passed. CARRIED

Item R-6 Municipal Infrastructure Investment Initiative

City Council

Report dated December 5, 2012 was received from the General Manager of Infrastructure Services regarding Municipal Infrastructure Investment Initiative.

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MANAGERS’ REPORT (cont’d) Item R-6 Municipal Infrastructure Investment Initiative (cont’d)

Municipal Infrastructure Investment Initiative Capital Program – Expression of Interest Form dated December 6, 2012 was distributed to Council Members at the meeting. The following motion was presented: CC2012-425 Kilgour/Rivest: WHEREAS the Province of Ontario has recently announced the Municipal Infrastructure Investment Initiative Capital Program (“MIII Capital Program”) and the Province is now accepting Expressions of Interest for that program; AND WHEREAS the City of Greater Sudbury has accepted the Roads 10 year Financial Plan that indicates an overall infrastructure gap of approximately $700 million and an annual funding gap of approximately $42 million; AND WHEREAS the rehabilitation of Big Nickel Mine Road with the construction of paved shoulders is the preferred project and anticipated to cost $3.9 million (the “Project"); AND WHEREAS the Project meets the criteria for the MIII Capital Program; AND WHEREAS the City of Greater Sudbury desires to submit an Expression of Interest under the MIII Capital Program to fund $2 million toward the Project cost; THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury declare and certify that the information in the Expression of Interest outlined in the report dated December 5, 2012 from the General Manager of Infrastructure Services regarding Municipal Infrastructure Investment Initiative is factually accurate and that the City of Greater Sudbury is committed to developing a comprehensive asset management plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans by December 31, 2013; AND FURTHER THAT the necessary by-law be presented authorizing the General Manager of Infrastructure Services to execute the Expression of Interest with the form and content as it appears in the attachment to the aforesaid report. CARRIED

Proceed Past 9:00 p.m.

City Council

Kilgour/Rivest: THAT we proceed past the hour of 9:00 p.m. CARRIED

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BY-LAWS By-laws 2012-237, 2012-242 and 2012-252Z were pulled and dealt with separately. Read & Passed

The following motion was presented: CC2012-426 Rivest/Kilgour: THAT the City of Greater Sudbury read and pass By-law 2012-225 to and including By-law 2012-236, By-law 2012-238 to and including By-law 2012-241, By-law 2012-243 to and including By-law 2012-251Z and By-law 2012-253Z to and including By-law 2012-258. CARRIED The following are the By-laws:

2012-225

A BY-LAW OF THE CITY OF GREATER SUDBURY TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING OF DECEMBER 11, 2012

2012-226

A BY-LAW OF THE CITY OF GREATER SUDBURY TO CLOSE PART OF UNOPENED SHEVCHENKO AVENUE, SUDBURY, DESCRIBED AS PART OF PIN 02128-0428 BEING PART 3 ON PLAN 53R-19922 Planning Committee Recommendation #PL2012-232

2012-227

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE SALE OF CERTAIN VACANT LAND ON FROOD ROAD AND PART OF CLOSED SHEVCHENKO AVENUE (UNOPENED) TO THE SUDBURY CATHOLIC DISTRICT SCHOOL BOARD AND THE ACQUISITION OF CERTAIN VACANT LAND ON POWER STREET AND ON SAMSON STREET FROM THE SUDBURY CATHOLIC DISTRICT SCHOOL BOARD Planning Committee Recommendations #PL2012-145 and #PL2012-232 (This By-law authorizes the conveyance to and acquisition from the Sudbury Catholic District School Board of vacant lands. The Sudbury Catholic District School Board intends to construct a new school on the Frood Road lands.)

2012-228

A BY-LAW OF THE CITY OF GREATER SUDBURY TO ESTABLISH A WATER AND WASTEWATER POLICY AND WATER AND WASTEWATER RATES AND CHARGES IN GENERAL AND FOR SPECIAL PROJECTS Finance and Administration Committee Recommendation #FC2012-52

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BY-LAWS (cont’d) 2012-228 (cont’d)

(This by-law replaces the existing water rates by-law to reflect the 2013 rates approved by Council.)

2012-229

A BY-LAW OF THE CITY OF GREATER SUDBURY AUTHORIZING THE PURCHASE OF 345 LESLIE STREET, BEING PIN 02132-0367 FROM CINDY LEE DESORMEAUX Planning Committee Recommendation #PL2012-224

2012-230

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE SALE OF VACANT LAND ON AMBERWOOD DRIVE IN NAUGHTON LEGALLY DESCRIBED AS PIN 733810028 (LT), BEING LOT 18, PLAN 53M-1248 TO BRENT BEGBIE AND KAREN BEGBIE Planning Committee Recommendation #PL2012-223

2012-231

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE TRANSFER OF A PORTION OF UNOPENED CENTENNIAL ROAD IN HANMER BEING PIN 73503-1408, PART 2, PLAN 53R-12638 TO LISA QUESNELLE AND MARIO QUESNELLE Planning Committee Recommendation #PL2012-199

2012-232

A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT DEPUTY MAYORS FOR THE TERM JANUARY 1, 2013 TO AND INCLUDING NOVEMBER 30, 2014 Refers to Item R-1

2012-233

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2007-161 RESPECTING THE APPOINTMENT OF OFFICIALS OF THE CITY OF GREATER SUDBURY (This By-law reflects recent staffing changes.)

2012-234

A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT MUNICIPAL ENFORCEMENT OFFICERS TO ENFORCE THE PUBLIC AND PRIVATE PROPERTY SECTIONS, THE DISABLED PARKING SECTIONS AND THE FIRE ROUTES SECTIONS OF BY-LAW 2010-1 (This updates the list of Parking Control Officers to enforce parking restrictions on private property.)

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BY-LAWS (cont’d) 2012-235

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE CANCELLATION, REDUCTION OR REFUND OF REALTY TAXES (This By-law provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)

Report dated November 21, 2012 was received from the Chief Financial Officer/Treasurer regarding Tax Adjustments under Section 357 and 358 of the Municipal Act. 2012-236

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE GRANTS FROM THE HEALTHY COMMUNITY INITIATIVE FUND MADE IN THE THIRD QUARTER OF 2012 Refers to Item C-12 (This by-law authorizes grants made from the Healthy Community Initiative Fund during the third quarter of 2012.)

2012-237

A BY-LAW OF THE CITY OF GREATER SUDBURY TO REGULATE PARKS UNDER THE JURISDICTION OF THE CITY See page 44.

2012-238

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2011-160 BEING A BY-LAW TO ADOPT TERMS OF REFERENCE FOR ADVISORY PANELS FOR THE CITY OF GREATER SUDBURY (This report requesting revisions to Schedule Y of Bylaw 2012-206 regarding membership and composition of the Sport Tourism Advisory Panel along with changes to time commitment and meeting frequency.)

Report dated November 23, 2012 was received from the General Manager of Growth and Development regarding Bylaw 2012-206 Sport Tourism Advisory Panel Terms of Reference Amendment. 2012-239

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-1, BEING A BY-LAW TO REGULATE TRAFFIC AND PARKING ON ROADS IN THE CITY OF GREATER SUDBURY Operations Committee Recommendation OP2012-63 (This by-law implements the changes approved by the Operations Committee on December 3, 2012 and adopted by Council.)

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BY-LAWS (cont’d) 2012-240F

A BY-LAW OF THE CITY OF GREATER SUDBURY TO ESTABLISH MISCELLANEOUS USER FEES FOR CERTAIN SERVICES PROVIDED BY THE CITY OF GREATER SUDBURY (This report advises Council on the proposed increase to Miscellaneous User Fees in accordance with the respective By-law.)

Report dated December 3, 2012 was received from the Chief Financial Officer / Treasurer regarding 2013 Miscellaneous User Fees. 2012-241

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2009-101 AS AMENDED, A BY-LAW TO REQUIRE THE CLEARING OF YARDS AND CERTAIN VACANT LOTS Operations Committee Recommendation #OP2012-62

2012-242

A BY-LAW OF THE CITY OF GREATER SUDBURY TO SUBMIT CERTAIN QUESTIONS TO THE ELECTORS IN THE 2014 MUNICIPAL ELECTION See page 44.

2012-243

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE TRANSFER TO THE SUDBURY YOUNG MEN’S CHRISTIAN ASSOCIATION OF PINS 02821-0001 AND 02821-0002, BEING UNITS 1 AND 2 IN SUDBURY STANDARD CONDOMINIUM CORPORATION NO. 21, THE CENTRE FOR LIFE, AT 140 DURHAM STREET (This By-law authorizes the transfer of 2 units in Sudbury Standard Condominium Corporation No. 21 to the YMCA in accordance with the intent of a 1996 agreement between the parties and as outlined in the 2009 report to Council on the status of the condominium arrangements.)

2012-244

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE CITY OF GREATER SUDBURY TO ENTER INTO A PROGRAM AGREEMENT WITH THE MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING REGARDING THE M13 SOCIAL HOUSING ASSET MANAGEMENT INITIATIVE AND TO ENTER INTO RELATED AGREEMENTS AND DOCUMENTS TO IMPLEMENT THE INITIATIVE Community Services Committee Recommendation #CS2012-53 (This By-law delegates to the Manager of Housing Services to sign as required, agreements with the Ministry of Municipal Affairs and Housing,

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BY-LAWS (cont’d) 2012-244 (cont’d)

and all necessary related documents, and to make decisions, distribute funding and sign supporting documents as necessary to implement the use of the MA13 Social Housing Asset Management funding.)

2012-245Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-225 (This by-law does not rezone the subject property. Pursuant to Section 39.1 of the Planning Act, Council has approved a temporary use by-law in order to permit an existing 83 m2 (893 sq. ft.) mobile home as a garden suite accessory to a single detached dwelling - Eric & Lynn Thibert, 1684 Gravel Drive, Hanmer)

2012-246Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-212 (This by-law does not rezone the subject property. Pursuant to Section 39 of the Planning Act, Council has approved a temporary use by-law in order to permit the outdoor storage and parking of construction and mining equipment on a portion of the subject lands located within 57 metres of the southerly boundary of Part 1, Plan 53R-5883 - Falcon Hotel Limited, Falconbridge Highway)

2012-247Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-235 (This by-law rezones the subject property to "R1-4(2)", Low Density Residential One Special in order to eliminate a split-zoning that would occur as a result of Part 1 on Plan 53R-19794 being transferred and consolidated with lands described as Lot 1 on Registered Plan 53M1396 which fronts Royal Street - Angelo & Ivana Cusinato, Martin Road, Blezard Valley)

2012-248Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-234

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BY-LAWS (cont’d) 2012-248Z (cont’d)

(This by-law does not rezone the subject property. Pursuant to Section 39.1 of the Planning Act, Council has approved a temporary use by-law in order to permit a garden suite that is to be located in the southerly rear yard of the subject lands for a maximum period of ten years - Michel & Helene Lachance, 1699 Gravel Drive, Hanmer)

2012-249Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-241 (This by-law lifts an "H", Hold designation in order to facilitate the gross floor area expansion of the existing shopping centre use on the subject lands from 45,985 square metres to 60,850 square metres - MacIsaac Industries Ltd., Southridge Mall, 1933 Regent Street, Sudbury)

2012-250Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-226 (This by-law rezones the subject property from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two to permit the addition of one new dwelling unit - Raymond & Heather Kirkness, 3673 Claire Street, Val Caron)

2012-251Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-106 (This by-law rezones the subject property to "R1-5", Low Density Residential One in order to create ten (10) lots for single residential use as part of a concurrent draft plan of subdivision approval - 1721096 Ontario Limited, Arlington Drive West, Dowling)

2012-252Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY See page 45.

2012-253Z

City Council

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2012-189Z BEING A BY-LAW OF THE CITY TO AMEND BY-LAW 2010-100Z THE ZONING BY-LAW OF THE CITY OF GREATER SUDBURY

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BY-LAWS (cont’d) 2012-253Z (cont’d)

Planning Committee Recommendation #PL2012-131 (This By-law corrects the property description in the by-law.)

2012-254

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE TRANSIT GRANTS FOR THE YEAR 2012 (The purpose of this grant fund is to provide financial support to the community to facilitate transportation that helps the community and its many worthwhile programs and events thrive. This report sets out the annual Greater Sudbury Transit allocation of its grant fund for 2012, and requests a by-law be passed in this regard.)

Report dated November 20, 2012 was received from the General Manager of Infrastructure Services regarding 2012 Transit Services Grant Fund. Revised page 249 was distributed to Council Members at the meeting. 2012-255

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE EXECUTION AND SUBMISSION OF THE CITY’S EXPRESSION OF INTEREST FOR THE PROVINCE OF ONTARIO’S MUNICIPAL INFRASTRUCTURE INITIATIVE CAPITAL PROGRAM Refers to Item R-6 (This by-law authorizes the execution and submission of an Expression of Interest for the Province of Ontario’s Municipal Infrastructure Initiative Capital Program.)

2012-256

A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT A BUILDING, PROPERTY AND PARK NAMING POLICY Community Services Committee Recommendation #CS2012-49 (This by-law adopts the Adopt a Building, Property and Park Naming Policy to ensure consistency and fairness in the naming and re-naming of interior spaces, portions or elements of municipal buildings, properties and parks.)

2012-257

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A LOAN TO THE SUDBURY AIRPORT COMMUNITY DEVELOPMENT CORPORATION Refers to Item R-5

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BY-LAWS (cont’d) 2012-258

A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT THE COUNCIL EXPENSE AND HEALTHY COMMUNITY INITIATIVE FUND POLICY Finance and Administration Committee Recommendation #FA2012-69 (This by-law adopts the policy of Council Expense and Healthy Community Initiative Fund Policy to provide guidance and delegated authority to members of Council on allowable expenses.)

2012-237

Councillor Kett requested this by-law be pulled and dealt with separately. A BY-LAW OF THE CITY OF GREATER SUDBURY TO REGULATE PARKS UNDER THE JURISDICTION OF THE CITY Community Services Recommendation #CS2012-47

Motion for Deferral

2012-242

By show of hands, Council agreed to a motion by Councillor Kett to defer this matter and that the by-law be printed for Council Members to review and discuss at the next meeting of City Council. Council also requested additional information regarding the smoking issue. Mayor Matichuk requested this by-law be pulled and dealt with separately. A BY-LAW OF THE CITY OF GREATER SUDBURY TO SUBMIT CERTAIN QUESTIONS TO THE ELECTORS IN THE 2014 MUNICIPAL ELECTION Report dated December 4, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Store Hours Referendum. Councilor Dupuis declared an interest in this by-law as he is the owner of a retail business.

Motion for Reconsideration

By show of hands, Council defeated a motion by Councillor Kilgour to reconsider the questions. The following motion was presented: CC2012-427 Cimino/Barbeau: THAT the City of Greater Sudbury read and pass By-law 2012-242. CARRIED

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BY-LAWS (cont’d) 2012-242 (cont’d)

Councillor Dupuis, having declared a conflict of interest in the foregoing matter, did not take part in the discussion, vote on any matter or try to influence the vote in respect thereof.

2012-252Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-236 (This by-law rezones the subject property to "M1-1(12)", Business Industrial Special in order to permit all "M1-1", Business Industrial uses, including offices - Gloria Kindrat, 1107 Auger Avenue, Sudbury)

The following motion was presented: CC2012-428 Kilgour/Rivest: THAT the City of Greater Sudbury read and pass By-law 2012-252Z. CARRIED Councillor Belli, having declared a conflict of interest in the foregoing matter, did not take part in the discussion, vote on any matter or try to influence the vote in respect thereof. MOTIONS Item R-7 Infill Policy

The following motion was presented by Councillor Kett:

Motion for Deferral

By show of hands, Council defeated a motion by Councillor Kilgour to refer this matter back to the Planning Committee for a staff report CC2012-429 Kett/Rivest: WHEREAS in filling is expected to be more and more common within Greater Sudbury and whereas the Official Plan and the Provincial Policy Statement encourage intensification in existing settlement areas; AND WHEREAS Section 3.3 of the Official Plan provides that infill development should not bring dramatic change to existing neighbourhoods in terms of character and scale and provides that change to the land use structure of an existing neighbourhood should be assessed in a manner that community concerns are balanced with the need to provide residential development;

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MOTIONS (cont’d) Item R-7 Infill Policy (cont’d)

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury, in its official plan review, set an infilling policy that is designed to appreciate and respond to the concerns of adjacent neighbours to a proposed infilling site so as to effect a satisfactory enforceable compromise between the effects of the infilling and the concerns of neighbouring property owners. CARRIED

Item R-8 Development of a New Long-Term Federal Plan for Municipal Infrastructure Funding

The following motion was presented by Councillor Kilgour: Kilgour/Rivest: WHEREAS the Building Canada Plan and a number of important federal-provincial transfer agreements vital to Canada’s cities and communities will expire in March of 2014; AND WHEREAS Federal Investments over the last few years have helped to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long-term plan for municipal infrastructure funding in consultation with municipal and provincial/territorial governments; AND WHEREAS a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively; AND WHEREAS the Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign; AND WHEREAS our community is developing comprehensive asset management plans which have identified a shortfall in funding to maintain financially sustainable and reliable infrastructure such as: dependable roads that provide safe transportation networks; drainage systems that mitigate flood potential in the face of climate change with due regard for protection of watershed ecosystems; and sanitary sewer collection and potable water piping systems that ensure residents enjoy safe drinking water and dependable waste process, all of which can only be met through the kind of long-term planning and investment made possible by a national plan; THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury endorse the FCM campaign and urge the Minister of Transport, Infrastructure and Communities to work with FCM to

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MOTIONS (cont’d) Item R-8 Development of a New Long-Term Federal Plan for Municipal Infrastructure Funding (cont’d)

ensure the new long-term infrastructure plan meets the core infrastructure needs of cities and communities; BE IT FURTHER RESOLVED THAT the City of Greater Sudbury urge the Minister of Transport, Infrastructure and Communities to ensure that the new long-term plan is fully in place when existing programs expire in 2014; AND BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; the Honourable Rob Chiarelli, Minister of Municipal Affairs and Housing; Glenn Thibeault, Member of Parliament for Sudbury; Claude Gravelle, Member of Parliament for Nickel Belt; the Federation of Canadian Municipalities (FCM) and to the Association of Municipalities of Ontario (AMO).)

Friendly Amendment

With the consent of the Mover, the following friendly amendment was made: that a copy of the resolution also be sent to the Honourable Rick Bartolucci, Member of Provincial Parliament for Sudbury and France Gélinas, Member of Provincial Parliament for Nickel Belt.

Main Motion (as amended)

The main motion as amended was then presented: CC2012-430 Kilgour/Rivest: WHEREAS the Building Canada Plan and a number of important federal-provincial transfer agreements vital to Canada’s cities and communities will expire in March of 2014; AND WHEREAS Federal Investments over the last few years have helped to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long-term plan for municipal infrastructure funding in consultation with municipal and provincial/territorial governments; AND WHEREAS a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively; AND WHEREAS the Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign;

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MOTIONS (cont’d) Item R-8 Development of a New Long-Term Federal Plan for Municipal Infrastructure Funding (cont’d)

AND WHEREAS our community is developing comprehensive asset management plans which have identified a shortfall in funding to maintain financially sustainable and reliable infrastructure such as: dependable roads that provide safe transportation networks; drainage systems that mitigate flood potential in the face of climate change with due regard for protection of watershed ecosystems; and sanitary sewer collection and potable water piping systems that ensure residents enjoy safe drinking water and dependable waste process, all of which can only be met through the kind of long-term planning and investment made possible by a national plan; THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury endorse the FCM campaign and urge the Minister of Transport, Infrastructure and Communities to work with FCM to ensure the new long-term infrastructure plan meets the core infrastructure needs of cities and communities; BE IT FURTHER RESOLVED THAT the City of Greater Sudbury urge the Minister of Transport, Infrastructure and Communities to ensure that the new long-term plan is fully in place when existing programs expire in 2014; AND BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; the Honourable Rob Chiarelli, Minister of Municipal Affairs and Housing; Glenn Thibeault, Member of Parliament for Sudbury; Claude Gravelle, Member of Parliament for Nickel Belt; the Federation of Canadian Municipalities (FCM) and to the Association of Municipalities of Ontario (AMO),.) CARRIED

QUESTION PERIOD Overnight Parking

Councillor Craig asked if there is a specific date set for vehicles to not be parked on the road overnight affecting the clearing of snow. The General Manager of Infrastructure Services indicated there is a specific date which has been largely advertised. He indicated that, if reported, vehicles will get ticketed or, at times, towed.

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Adjournment

Rivest/Kilgour: 10:01 p.m.

THAT this meeting does now adjourn.

Time:

CARRIED

Mayor Marianne Matichuk, Chair

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Caroline Hallsworth, Executive Director, Administrative Services/City Clerk

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Presented To: City Council

Minutes

Presented:

Tuesday, Jan 29, 2013

City Council Minutes of January 15, 2013.

Type:

Minutes

Recommendation

Signed By

THAT the City of Greater Sudbury adopt the City Council Minutes of January 15, 2013. No signatures or approvals were recorded for this report.

Page 91 of 192

MEETING OF THE COUNCIL OF THE CITY OF GREATER SUDBURY Committee Room C-11 Tom Davies Square

Tuesday, January 15, 2013 Commencement: 4:00y p.m. DEPUTY MAYOR ANDRÉ RIVEST, IN THE CHAIR

Present

Councillors Cimino; Barbeau; Berthiaume; Dutrisac; Dupuis; Kilgour (D5:20pm); Belli; Craig; Caldarelli; Kett; Landry-Altmann; Mayor Matichuk

City Officials

Doug Nadorozny, Chief Administrative Officer; Tony Cecutti, General Manager of Infrastructure Services; Catherine Matheson, General Manager of Community Development; Bill Lautenbach, General Manager of Growth & Development; Tim Beadman, Chief of Emergency Services; Caroline Hallsworth, Executive Director, Administrative Services/City Clerk; Lorella Hayes, Chief Financial Officer/Treasurer; Kevin Fowke, Director of Human Resources & Organizational Development; Kristen Newman, Assistant City Solicitor; Tony Parmar, Director of North East Centre of Excellence for Seniors' Health; Danny Stack, Fire Chief; Paddy Buchanan, Manager of Accounting; Brian Bigger, Auditor General

Declarations of Pecuniary Interest

None declared.

Closed Session

CC2013-01 Berthiaume/Craig: THAT the City of Greater Sudbury Council move to Closed Session to deal with two Litigation or Potential Litigation/Solicitor-Client Privilege Matters, one Labour Relations/Employee Negotiations Matter and one Personal Matter regarding Identifiable Individuals/Labour Relations in accordance with the Municipal Act, 2001, s.239(2). CARRIED

Change of Chair

At 5:20 p.m., Deputy Mayor André Rivest vacated the chair. HER WORSHIP MAYOR MARIANNE MATICHUK, IN THE CHAIR

MATTERS ARISING FROM THE CLOSED SESSION Rise and Report

City Council

Deputy Mayor Rivest, as Chair of the Closed Session, reported that Council met in Closed Session to deal with two Litigation or Potential Litigation/Solicitor-Client Privilege Matters, one Labour Relations/Employee Negotiations Matter and one Personal Matter regarding Identifiable Individuals/Labour Relations in accordance with the Municipal Act, 2001, s.239(2). He indicated one Labour 2013-01-15

Council Minutes of January 15, 2013 1/26

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MATTERS ARISING FROM THE CLOSED SESSION (cont’d) Rise and Report (cont’d)

Relations/Employee Negotiations matter was pulled to be brought back at another meeting and, pursuant to Section 239(6), direction was given to staff with respect to two matters in question.

CONSENT AGENDA Councillor Caldarelli requested that Consent Agenda Items C-1 to C-6 inclusive and C-9 to C-13 inclusive, being all reports related to Ground-mounted Solar Panels, be pulled and dealt with separately. The following motion was presented: CC2013-02 Belli/Dupuis: THAT the City of Greater Sudbury approve Consent Agenda Items for Rooftop-mounted Solar Panels C-7, C-8 and C-14 to C-23 inclusive. CARRIED The following are the Consent Agenda Items: ROUTINE MANAGEMENT REPORTS Items C-1 to C- 6 Ground-mounted Solar Projects

See pages 13 to 18.

Item C-7 CEDC Vigor Sunshare JV – Council Resolution for 30 Mumford Drive, Lively – Rooftopmounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 30 Mumford Drive, Lively – Rooftop-mounted Solar Project. CC2013-03 Barbeau/Belli: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a rooftopmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 30 Mumford Drive, Lively, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-7 CEDC Vigor Sunshare JV – Council Resolution for 30 Mumford Drive, Lively – Rooftopmounted Solar Project (cont’d)

NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws.

Item C-8 CEDC Vigor Sunshare JV – Council Resolution for 40 Mumford Drive, Lively – Rooftopmounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 40 Mumford Drive, Lively – Rooftop-mounted Solar Project.

This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

CC2013-04 Barbeau/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a rooftopmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 40 Mumford Drive, Lively, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

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ROUTINE MANAGEMENT REPORTS (cont’d) Items C-9 and C-10 Ground-mounted Solar Projects

See pages 18 and 19.

Items C-11 to C- 13 Ground-mounted Solar Projects

See pages 11 to 13.

Item C-14 1872005 Ontario Inc – Council Resolution for 555 Barrydowne Road, Sudbury – Rooftopmounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding 1872005 Ontario Inc – Council Resolution for 555 Barrydowne Road, Sudbury – Rooftop-mounted Solar Project. CC2013-05 Dutrisac/Dupuis: WHEREAS 1872005 Ontario Inc (the “Applicant”) proposes to construct and operate a rooftopmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 555 Barrydowne Drive, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item C-15 1872005 Ontario Inc – Council Resolution for 2140 Regent Street, Sudbury – Rooftopmounted Solar Project City Council

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Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding 1872005 Ontario Inc – Council Resolution for 2140 Regent Street, Sudbury – Rooftop-mounted Solar Project.

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-15 1872005 Ontario Inc – Council Resolution for 2140 Regent Street, Sudbury – Rooftopmounted Solar Project (cont’d)

CC2013-06 Landry-Altmann/Dutrisac: WHEREAS 1872005 Ontario Inc (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 2140 Regent Street, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item C-16 CBBG Realty Inc – Council Resolution for 46 Main Street, Chelmsford – Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CBBG Realty Inc – Council Resolution for 46 Main Street, Chelmsford – Solar Rooftop Project. CC2013-07 Landry-Altmann/Dutrisac: WHEREAS CBBG Realty Inc (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 46 Main Street, Chelmsford, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-16 CBBG Realty Inc – Council Resolution for 46 Main Street, Chelmsford – Solar Rooftop Project (cont’d)

may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item C-17 Greater Sudbury Housing Corporation – Council Resolution for 27 Hanna Avenue, Capreol – Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding Greater Sudbury Housing Corporation – Council Resolution for 27 Hanna Avenue, Capreol – Solar Rooftop Project. CC2013-08 Dutrisac/Landry-Altmann: WHEREAS the Greater Sudbury Housing Corporation (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 27 Hanna Avenue, Capreol, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-18 Greater Sudbury Housing Corporation – Council Resolution for 155 Lapointe Street, Hanmer– Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding Greater Sudbury Housing Corporation – Council Resolution for 155 Lapointe Street, Hanmer – Solar Rooftop Project. CC2013-09 Landry-Altmann/Dutrisac: WHEREAS the Greater Sudbury Housing Corporation (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 155 Lapointe Street, Hanmer, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item C-19 Meadowbrook Retirement Village – Council Resolution for 18 Jacobson Drive, Lively – Solar Rooftop Project

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Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding Meadowbrook Retirement Village – Council Resolution for 18 Jacobson Drive, Lively – Solar Rooftop Project. CC2013-10 Landry-Altmann/Dutrisac: WHEREAS Meadowbrook Retirement Village (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 18 Jacobson Drive, Lively, Ontario (the “Lands”) under the Province’s FIT Program;

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-19 Meadowbrook Retirement Village – Council Resolution for 18 Jacobson Drive, Lively – Solar Rooftop Project (cont’d)

AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item C-20 N//ERGY Solutions Inc – Council Resolution for 881 Notre Dame Avenue, Sudbury – Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding N//ERGY Solutions Inc – Council Resolution for 881 Notre Dame Avenue, Sudbury – Solar Rooftop Project. CC2013-11 Landry-Altmann/Dutrisac: WHEREAS N//ERGY Solutions Inc (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 881 Notre Dame Avenue, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws.

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-20 N//ERGY Solutions Inc – 881 Notre Dame Avenue, Sudbury (cont’d)

This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item C-21 795652 Ontario Limited – Council Resolution for 125 Magill Street, Lively – Rooftop-mounted Solar Project

Amended Pages 2, 89 and 90 (project is rooftop not groundmounted) were distributed to Council Members. Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding 795652 Ontario Limited – Council Resolution for 125 Magill Street, Lively – Rooftop-mounted Solar Project. CC2013-12 Dutrisac/Landry-Altmann: 795652 Ontario Limited (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 125 Magill Street, Lively, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item C-22 1700229 Ontario Limited – Council Resolution for 62 Frood Road, Sudbury – Rooftop-mounted Solar Project City Council

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Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding 1700229 Ontario Limited – Council Resolution for 62 Frood Road, Sudbury – Rooftop-mounted Solar Project.

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-22 1700229 Ontario Limited – Council Resolution for 62 Frood Road, Sudbury – Rooftop-mounted Solar Project (cont’d)

CC2013-13 Caldarelli/Cimino: 1700229 Ontario Limited (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 62 Frood Road, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item C-23 Royal Canadian Legion Lockerby (ONT. NO. 564) – Council Resolution for 2200 Long Lake Road, Sudbury – Rooftopmounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding Royal Canadian Legion Lockerby (ONT. NO. 564) – Council Resolution for 2200 Long Lake Road, Sudbury – Rooftop-mounted Solar Project. CC2013-14 Cimino/Caldarelli: Royal Canadian Legion Lockerby (ONT. NO. 564) (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 2200 Long Lake Road, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-23 Royal Canadian Legion Lockerby (ONT. NO. 564) – Council Resolution for 2200 Long Lake Road, Sudbury – Rooftopmounted Solar Project (cont’d)

Motion to Split

NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED By show of hands, Council agreed to a request by Councillor Berthiaume that the remaining items on the Consent Agenda be split and that Ground-Mounted Solar Panels in Gravel Pits be dealt with separately from the other Ground-mounted Solar Panels. The following motion was presented: CC2013-15 Berthiaume/Barbeau: THAT the City of Greater Sudbury approve Consent Agenda Items for Ground-mounted Solar Panels in gravel pits C-11 to C-13 inclusive. CARRIED The following are the Consent Agenda Items

Item C-11 CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 1 – 10 New Cobden Road (PIN 73353-0223), Dowling – Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 1 – 10 New Cobden Road (PIN 73353-0223), Dowling – Ground-mounted Solar Project. CC2013-16 Berthiaume/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 10 New Cobden Road (PIN 73353-0223), Dowling, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-11 CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 1 – 10 New Cobden Road (PIN 73353-0223), Dowling – Ground-mounted Solar Project (cont’d)

NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws.

Item C-12 CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 2 – 10 New Cobden Road (PIN 73353-0232), Dowling – Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 2 – 10 New Cobden Road (PIN 73353-0232), Dowling – Ground-mounted Solar Project.

This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

CC2013-17 Dupuis/Berthiaume: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 10 New Cobden Road (PIN 73353-0232), Dowling, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-13 CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 4 – 10 New Cobden Road (PIN 73353-0248), Dowling – Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 4 – 10 New Cobden Road (PIN 73353-0248), Dowling – Ground-mounted Solar Project. CC2013-18 Berthiaume/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 10 New Cobden Road (PIN 73353-0248), Dowling, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED The following motion was presented: CC2013-19 Caldarelli/Landry-Altmann: THAT the City of Greater Sudbury approve Consent Agenda Items for Ground-mounted Solar Panels C-1 to C-6 inclusive, C-9 and C-10. DEFEATED The following are the Consent Agenda Items

Item C-1 CEDC Vigor Sunshare JV – Council Resolution for 329 Bodson Drive, Hanmer City Council

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 329 Bodson Drive, Hanmer – Ground-mounted Solar Project.

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-1 CEDC Vigor Sunshare JV – Council Resolution for 329 Bodson Drive, Hanmer – Groundmounted Solar Project (cont’d)

CC2013-20 Dupuis/Belli: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a groundmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 329 Bodson Drive, Hanmer, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DEFEATED

Item C-2 CEDC Vigor Sunshare JV – Council Resolution for 1769 Secord Street, Sudbury – Groundmounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 1769 Secord Street, Sudbury – Ground-mounted Solar Project. CC2013-21 Belli/Berthiaume: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a groundmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 1769 Secord Street, Sudbury, Ontario (the “Property”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-2 CEDC Vigor Sunshare JV – 1769 Secord Street, Sudbury (cont’d)

may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DEFEATED

Item C-3 CEDC Vigor Sunshare JV – Council Resolution for 62B Janti Road, Worthington – Groundmounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 62B Janti Road, Worthington – Ground-mounted Solar Project. CC2013-22 Barbeau/Belli: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a groundmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 62B Janti Road, Worthington, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DEFEATED

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-4 CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – North Lot) – Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – North Lot) – Ground-mounted Solar Project. CC2013-23 Belli/Berthiaume: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a groundmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 5403 Nickel Offset Road (North Lot – PIN 73343-0268), Chelmsford, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DEFEATED

Item C-5 CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – South Lot) – Ground-mounted Solar Project

City Council

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – South Lot) – Ground-mounted Solar Project. CC2013-24 Berthiaume/Belli: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a groundmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 5403 Nickel Offset Road (South Lot – PIN 73343-0269), Chelmsford, Ontario (the “Lands”) under the Province’s FIT Program;

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-5 CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – South Lot) – Ground-mounted Solar Project (cont’d)

AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DEFEATED

Item C-6 CEDC Vigor Sunshare JV – Council Resolution for 3205 Niemi Drive, Sudbury – Groundmounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 3205 Niemi Drive, Sudbury – Ground-mounted Solar Project. CC2013-25 Belli/Barbeau WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a groundmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 3205 Niemi Drive, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws.

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-6 CEDC Vigor Sunshare JV –3205 Niemi Drive, Sudbury (cont’d)

This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DEFEATED

Item C-9 CEDC Vigor Sunshare JV – Council Resolution for 756 Suez Drive, Hanmer – Groundmounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 756 Suez Drive, Hanmer – Ground-mounted Solar Project. CC2013-26 Barbeau/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a groundmounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 756 Suez Drive, Hanmer, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DEFEATED

Item C-10 CEDC Vigor Sunshare JV – Council Resolution for 1942 Regional Road #4, Worthington – Ground-mounted Solar Project City Council

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 1942 Regional Road #4, Worthington – Ground-mounted Solar Project. CC2013-27 Barbeau/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-

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ROUTINE MANAGEMENT REPORTS (cont’d) Item C-10 CEDC Vigor Sunshare JV – Council Resolution for 1942 Regional Road #4, Worthington – Ground-mounted Solar Project cont’d)

mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 1942 Regional Road #4, Worthington, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property ; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. DEFEATED

REGULAR AGENDA BY-LAWS Read & Passed

The following motion was presented: CC2013-28 Caldarelli/Cimino: THAT the City of Greater Sudbury read and pass By-law 2013-1 to and including By-law 2013-14. CARRIED The following are the By-laws:

2013-1

A BY-LAW OF THE CITY OF GREATER SUDBURY TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING OF JANUARY 15, 2013

2013-2

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2011-160 BEING A BY-LAW TO ADOPT TERMS OF REFERENCE FOR ADVISORY PANELS FOR THE CITY OF GREATER SUDBURY

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BY-LAWS (cont’d) 2013-2 (cont’d)

(This amendment replaces the Sports Tourism Advisory Panel Terms of Reference in Schedule Y to correct a deficiency in By-law 2012-238.)

2013-3P

A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT PLAN AMENDMENT NO. 33 TO THE OFFICIAL PLAN FOR THE CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-247 (The proposed amendment is a site specific amendment to provide an exception to Section 6.2.2 of the City of Greater Sudbury Official Plan in order to permit the severance of the subject lands into two lots where the severed lands and retained lands would have a minimum lot area less than 30 hectares - Jacques and Diane Grylls, 3421 Regional Road 15, Chelmsford)

2013-4P

A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT PLANAMENDMENT NO. 36 TO THE OFFICIAL PLAN FOR THE CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-214 (The amendment is a site specific application to amend the City of Greater Sudbury Official Plan from Parks & Open Space to Institutional Sudbury Catholic District School Board, Frood Road, Sudbury)

2013-5Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-215 (This by-law rezones the subject property to "I", Institutional in order to permit a new elementary school, concurrent with Official Plan Amendment #36 to redesignate the subject property to Institutional Sudbury Catholic District School Board, Frood Road, Sudbury)

2013-6Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-29 (This by-law zones the lands the same as the abutting lands at 1385 Regent Street for addition to that property - Amberwood Real Estate Inc., 464 Edgehill Drive, Sudbury)

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BY-LAWS (cont’d) 2013-7Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-175 (This by-law rezones the subject property to "C2(95)", General Commercial Special in order to permit a coffee service and supply company with accessory indoor storage, office uses, and two (2) existing dwelling units - Sudbury East Congregation, 1050 Lonsdale Avenue, Sudbury)

2013-8Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-189 (This by-law rezones the subject property from "R2-2", Low Density Residential Two to "I", Institutional to permit an addition to the abutting property owner’s land - Edward Ziolowski, 115 Walford Road, Sudbury)

2013-9Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-228 (This by-law rezones the subject property to "R3(36)", Medium Density Residential Special in order to permit a 16-unit townhouse complex Dalron Construction Limited, Algonquin Road, Sudbury)

2013-10Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-237 (This by-law rezones the subject property to "H38M1(13)", Holding Mixed Light Industrial/Service Commercial Special in order to permit a limited range of mixed light industrial/service commercial uses in the “M1(13)”, Mixed Light Industrial/Service Commercial Special Zone - Erland Investments Inc., 58 Balsam Street, Copper Cliff)

2013-11Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-245

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BY-LAWS (cont’d) 2013-11Z (cont’d)

(This by-law rezones the subject property to "R2-1", Low Density Residential Two in order to permit a basement apartment in a single detached dwelling - 920067 Ontario Limited, 4740 Serenna Drive, Hanmer)

2013-12Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-246 (This by-law rezones the subject property to from "SLS", Seasonal Limited Service to "RU", Rural in order to eliminate a split-zoning that would occur as a result of the subject lands being consolidated with lands to the north described as Part of Parcel 6151 SES, Lot 12, Concession 2, Township of Broder - Brian Savage, Lammi's Road/Long Lake, Sudbury)

2013-13Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY Planning Committee Recommendation #PL2012-248 (This by-law rezones the subject property from "A", Agricultural to "A(9)", Agricultural Special in order to permit the creation of a lot with an area of 2 ha. - Jacques and Diane Grylls, Vermilion Lake Road, Chelmsford) The correct address for the subject property is 3421 M.R. 15, Chelmsford.

2013-14

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2006-259 RESPECTING THE DELEGATION OF AUTHORITY TO VARIOUS OFFICERS OF THE CITY OF GREATER SUDBURY (This By-law authorizes the Executive Director of Administrative Services to sign requester agreements with the MTO which allow access to the MTO database.)

ADDENDUM Addendum to Agenda

CC2013-29 Cimino/Caldarelli: THAT the Addendum to the Agenda be dealt with at this time. CARRIED

Declarations of Pecuniary Interest

None declared

City Council

2013-01-15

Council Minutes of January 15, 2013 22/26

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CONSENT AGENDA The following motion was presented: CC2013-30 Caldarelli/Cimino: THAT the City of Greater Sudbury approve Addendum Consent Agenda Items ADD-1 to ADD-4 inclusive. CARRIED The following are the Consent Agenda Items: ROUTINE MANAGEMENT REPORTS Item ADD-1 EG Controls GP2 Inc. – Council Resolution for Various Sudbury Catholic District School Board Schools – Rooftop-mounted Solar Projects

Report dated January 14, 2013 was received from the General Manager of Growth & Development regarding EG Controls GP2 Inc. – Council Resolution for Various Sudbury Catholic District School Board Schools – Rooftop-mounted Solar Projects. CC2013-31 Cimino/Caldarelli: WHEREAS EG Controls GP2 Inc. (the “Applicant”) proposes to construct and operate rooftopmounted solar photovoltaic projects upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at the following Sudbury Catholic District School Board schools in Sudbury, Ontario: Marymount Academy (Elementary), Pius XII School, St. Albert Adult Learning Centre, St. Andrew School, St. Benedict C.S.S. (Elementary), St. Bernadette School, St. Charles College, St. Charles School, St. David School, St. Francis School, St. James School, St. Mary School, St. Paul School, St. Raphael School, (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Projects on the Properties; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Projects on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects or any other purpose. CARRIED

City Council

2013-01-15

Council Minutes of January 15, 2013 23/26

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ROUTINE MANAGEMENT REPORTS (cont’d) Item ADD-2 Blackstone SFN Inc – Council Resolution for 41 Ramsey Lake Road, Sudbury – Rooftop Solar Project

Report dated January 15, 2013 was received from the General Manager of Growth & Development regarding Blackstone SFN Inc – Council Resolution for 41 Ramsey Lake Road, Sudbury – Rooftop Solar Project. CC2013-32 Caldarelli/Cimino: Blackstone SFN Inc (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 41 Ramsey Lake Road, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item ADD-3 Fresh From the Sun Energy 2.0 LP – Council Resolution for 82 Lorne Street, Sudbury – Rooftop Solar Project

Report dated January 15, 2013 was received from the General Manager of Growth & Development regarding Fresh From the Sun Energy 2.0 LP – Council Resolution for 82 Lorne Street, Sudbury – Rooftop Solar Project. CC2013-33 Cimino/Caldarelli: Fresh From the Sun Energy 2.0 Limited Partnership (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 82 Lorne Street, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property;

City Council

2013-01-15

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Page 115 of 192

ROUTINE MANAGEMENT REPORTS (cont’d) Item ADD-3 Fresh From the Sun Energy 2.0 LP – Council Resolution for 82 Lorne Street, Sudbury – Rooftop Solar Project (cont’d)

AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Item ADD-4 Hanmer Solar Limited Partnership – Council Resolution for 5085 Highway 69 North, Hanmer – Rooftop Solar Project

Report dated January 15, 2013 was received from the General Manager of Growth & Development regarding Hanmer Solar Limited Partnership – Council Resolution for 5085 Highway 69 North, Hanmer – Rooftop Solar Project. CC2013-34 Caldarelli/Cimino: Hanmer Solar Limited Partnership (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 5085 Highway 69 North, Hanmer, Ontario (the “Lands”) under the Province’s FIT Program; AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws.

City Council

2013-01-15

Council Minutes of January 15, 2013 25/26

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ROUTINE MANAGEMENT REPORTS (cont’d) Item ADD-4 Hanmer Solar Limited Partnership –5085 Highway 69 North, Hanmer (cont’d)

This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Adjournment

Caldarelli/Cimino: THAT this meeting does now adjourn. Time: 6:00 p.m. CARRIED

Mayor Marianne Matichuk, Chair

City Council

2013-01-15

Council Minutes of January 15, 2013 26/26

Caroline Hallsworth, Executive Director, Administrative Services/City Clerk

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Presented To: City Council

Minutes Planning Committee Minutes of December 10, 2012.

Recommendation

Presented:

Tuesday, Jan 29, 2013

Type:

Minutes

Signed By

THAT the City of Greater Sudbury adopt the Planning Committee Minutes of December 10, 2012. No signatures or approvals were recorded for this report.

Page 118 of 192

MEETING OF THE PLANNING COMMITTEE OF THE CITY OF GREATER SUDBURY Committee Room C-11 Monday, December 10, 2012 Tom Davies Square Commencement: 4:45 p.m. COUNCILLOR ANDRÉ RIVEST, CHAIR Present

Councillors Dutrisac, Kilgour, Belli, Craig

Staff

Bill Lautenbach, General Manager of Growth & Development; Paul Baskcomb, Director of Planning Services; Danielle Braney, Director of Asset Services; Keith Forrester, Real Estate Co-ordinator; Lisa Miller, Deputy City Clerk

Declarations of Pecuniary Interest

None declared.

Closed Session

PL2012-242 Belli/Craig: That the Planning Committee meet in closed session to deal with one acquisition/disposition of land matters;  Transfer of Land – Centennial Road, Hanmer in accordance with the Municipal Act, 2001, s.239(2). CARRIED

Recess

At 4:50 p.m., the Planning Committee recessed.

Reconvene

At 5:30 p.m., the Planning Committee reconvened in the Council Chamber for the regular meeting. COUNCILLOR DAVE KILGOUR IN THE CHAIR

Present

Councillors Dutrisac, Rivest, Belli, Craig

Staff

Bill Lautenbach, General Manager of Growth & Development; Paul Baskcomb, Director of Planning Services; Eric Taylor, Manager of Development Approvals; Robert Webb, Supervisor of Development Engineering; Lisa Miller, Deputy City Clerk; Christopher St-Onge, Audio Visual Operator; Liz Collin, Committee Assistant

Declaration of Pecuniary Interest and the General Nature Thereof

None declared

MATTERS ARISING FROM THE CLOSED SESSION Rise and Report

Councillor Rivest reported the Committee met in closed session to deal with one acquisition/disposition of land matters and the following recommendations emanated therefrom:

Planning Committee (2012-12-10)

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MATTERS ARISING FROM THE CLOSED SESSION (CONT’D) Transfer of Land, Centennial Road, Hanmer

PL2012-243 Craig/Belli: THAT Council of the City of Greater Sudbury authorize the transfer of a portion of the unopened road allowance, legally described as PIN 73503-1408(LT), being Part 2 on Plan 53R-12638, Centennial Road, Hanmer; AND THAT a by-law be passed authorizing the execution of the documents required to complete the transfer. CARRIED

PUBLIC HEARINGS APPLICATION FOR REZONING IN ORDER TO PERMIT A DUPLEX DWELLING, PART OF PIN 73503-1540, FRANCIS STREET AND 4740 SERENNA DRIVE, HANMER - 920067 ONTARIO LIMITED. The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to permit a duplex dwelling, Part of PIN 73503-1540, Francis Street and 4740 Serenna Drive, Hanmer 920067 Ontario Limited. Michel Belanger and Candace Belanger, the applicants, were present. The Director of Planning Services outlined the application to the Committee. Jessica Ernewein, area resident, stated she is concerned about the affect this property will have on existing property values and if it is to be sold as a duplex or be a rental property. Mr. Belanger stated the property will be sold as a duplex and will blend in with the surrounding existing buildings. Ms. Ernewein stated concerns about the close proximity to the park and how the duplex will fit in with the surrounding established neighbourhood. She believes rental properties have a negative effect on neighbourhoods. Councillor Rivest, Ward Councillor, stated he has received no objections or concerns and is in support of the application. Mr. Belanger stated his plan is to build the house to accommodate an in-law suite, however it will have a separate kitchen which requires R-2 zoning. The Chair asked whether there was anyone else in the audience who wished to speak in favour or against this application and seeing none: Planning Committee (2012-12-10)

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT A DUPLEX DWELLING, PART OF PIN 73503-1540, FRANCIS STREET AND 4740 SERENNA DRIVE, HANMER - 920067 ONTARIO LIMITED. (CONT’D) The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application. The following recommendations were presented: PL2012-244 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by 920067 Ontario Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as Part of PIN 73503-1540 being proposed Lot 9, Phase 3B, Katmic Subdivision in Lot 1, Concession 3, Township of Hanmer subject to the following condition: a.

That the amending by-law not be adopted until such time that Phase 3B, Katmic Subdivision has been registered or a plan of survey is submitted outlining the lands to be rezoned.

YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED PL2012-245 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by 920067 Ontario Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as PIN 73503-1556, Lot 15, Plan 53M-1378 in Lot 1, Concession 3, Township of Hanmer. YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED APPLICATION FOR REZONING IN ORDER TO ELIMINATE A SPLIT-ZONING RESULTING FROM A LOT CONSOLIDATION, SANDY COVE ROAD & LAMMI'S ROAD, SUDBURY BRIAN SAVAGE The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an Application for rezoning in order to eliminate a splitzoning resulting from a lot consolidation, Sandy Cove Road & Lammi's Road, Sudbury Brian Savage. Letter of concern dated October 9, 2012 was received from Aini Chevrier, area resident. Dave Dorland, agent for the applicant, was present. Planning Committee (2012-12-10)

Planning Committee Minutes of December 10, 2012 3/18

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO ELIMINATE A SPLIT-ZONING RESULTING FROM A LOT CONSOLIDATION, SANDY COVE ROAD & LAMMI'S ROAD, SUDBURY BRIAN SAVAGE The Director of Planning Services outlined the application to the Committee. Charles De la Riva, area resident, requested clarification regarding the application and the number of lots that are to be created. The Director of Planning Services clarified the application was to combine two lots, not to sever or create any new lots. The Chair asked whether there was anyone else in the audience who wished to speak in favour or against this application and seeing none: The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application. The following recommendation was presented: PL2012-246 Craig/Belli: THAT the City of Greater Sudbury approve the application by Brian Savage to amend By-law 2010-100Z being the City of Greater Sudbury Zoning Bylaw by changing the zoning classification of those lands described as PIN 73472-0214, Parcel 7603 S.E.S., Lot 12, Concession 2, Township of Broder from "SLS", Seasonal Limited Service to "RU", Rural. YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED APPLICATION FOR OFFICIAL PLAN AMENDMENT IN ORDER TO SEVER LANDS IN THE AGRICULTURAL RESERVE, AND REZONING TO ALLOW PARCELS WITH A MINIMUM LOT AREA LESS THAN 30 HECTARES IN THE AGRICULTURAL ZONING DISTRICT, 3421 REGIONAL ROAD 15, CHELMSFORD - JACQUES AND DIANE GRYLLS The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an Application for Official Plan Amendment in order to sever lands in the Agricultural Reserve, and rezoning to allow parcels with a minimum lot area less than 30 hectares in the Agricultural zoning district, 3421 Regional Road 15, Chelmsford - Jacques and Diane Grylls. Letter of objection dated December 10, 2012 received from Naomi Grant, Chair, Coalition for a Liveable Sudbury, was distributed at the meeting. Jacques Grylls, the applicant, was present. Planning Committee (2012-12-10)

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR OFFICIAL PLAN AMENDMENT IN ORDER TO SEVER LANDS IN THE AGRICULTURAL RESERVE, AND REZONING TO ALLOW PARCELS WITH A MINIMUM LOT AREA LESS THAN 30 HECTARES IN THE AGRICULTURAL ZONING DISTRICT, 3421 REGIONAL ROAD 15, CHELMSFORD - JACQUES AND DIANE GRYLLS (CONT’D) The Director of Planning Services outlined the application to the Committee. Mr. Grylls stated he is building a house for his parents to live in and adding an extra room to the existing home for his mother-in-law. He feels by severing the land and building a residence for his parents it will permit them to live at home and not in a senior’s residence and he will be able to assit them. He informed the land was purchased in 1968 with nothing has been cultivated for approximately 15 years prior. He showed pictures of the property, where the home is to be built that is overgrown with trees and brush. He believes it would cost too much to cultivate the area and that 10 acres is not enough to sustain a crop or make a profit. He feels that under the previous by-law, building a house would have been permitted as well as under the new by-law had the property been designated rural. He showed a picture of the lot and how a portion of it is designated rural. He feels that by allowing this severance it would not have an impact on the agricultural reserve. Suzy Bell, area resident, stated she is having the same issue and supports the severance of land. She believes there is enough designated agricultural land in the area and believes that this land will not be used for agriculture purposes. She stated the property is in a flood zone and the area floods every spring or when there is a significant rainfall. She feels there should be a review of the designated agricultural reserves. Mr. Grylls stated all conditions for approval would be met, that Nickel District Conservation Authority has given consent to raise the property and Guy Belanger is the planned builder. Councillor Dutrisac, Ward Councillor, stated she supports the severance and rezoning. The Chair asked whether there was anyone else in the audience who wished to speak in favour or against this application and seeing none: The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application. The following recommendations were presented: PL2012-247 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Jacques and Diane Grylls to amend the City of Greater Sudbury Official Plan to provide an exemption from the policies of Section 6.2.2 in order to sever lands in the Agricultural Reserve on those lands described as PIN 73345-0218, Parcel 20609, Parts 1 to 3, Plan SR-1842, Lot 2, Concession 5, Township of Rayside. YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED Planning Committee (2012-12-10)

Planning Committee Minutes of December 10, 2012 5/18

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR OFFICIAL PLAN AMENDMENT IN ORDER TO SEVER LANDS IN THE AGRICULTURAL RESERVE, AND REZONING TO ALLOW PARCELS WITH A MINIMUM LOT AREA LESS THAN 30 HECTARES IN THE AGRICULTURAL ZONING DISTRICT, 3421 REGIONAL ROAD 15, CHELMSFORD - JACQUES AND DIANE GRYLLS (CONT’D) PL2012-248 Dutrisac/Belli: THAT the City of Greater Sudbury approve the applications by Jacques and Diane Grylls to amend Zoning By-law 2010-100Z by changing the zoning classification from "A", Agricultural to "AS", Agricultural, with a special exception to allow parcels with a minimum lot area less than 30 hectares on those lands described as PIN 73345-0218, Parcel 20609, Parts 1 to 3, Plan SR-1842, Lot 2, Concession 5, Township of Rayside subject to the following condition: a)

the minimum lot area shall be 2 ha.

YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED APPLICATION FOR A TEMPORARY USE BY-LAW IN ORDER TO PERMIT A CONTRACTOR'S YARD FOR A MAXIMUM PERIOD OF THREE (3) YEARS, GORDON LAKE ROAD, CHELMSFORD - CYNTHIA BOIS The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an Application for a temporary use by-law in order to permit a contractor's yard for a maximum period of three (3) years, Gordon Lake Road, Chelmsford - Cynthia Bois. Email and letter of objection dated September 28, 2012 was received from Dan Zygmont, area resident. Letter of objection received October 16, 2012 was received from Greg Yasko, area resident. Letter of objection dated October 5, 2012 was received from John C. McGrath, area resident. Martin Lalonde, agent for the applicant, was present. The Director of Planning Services outlined the application to the Committee. Mr. Lalonde stated an architect has been hired to redesign the cabin into a house. He has applied for grey water and building permits. He has applied for zoning for a contractor’s yard due to the heavy equipment on the property. The equipment is on the property to do work onsite. He stated they own 1000 feet along the road and need to access it to move items around on the property. He stated the scrap materials are onsite until he is able to trade them in. Planning Committee (2012-12-10)

Planning Committee Minutes of December 10, 2012 6/18

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR A TEMPORARY USE BY-LAW IN ORDER TO PERMIT A CONTRACTOR'S YARD FOR A MAXIMUM PERIOD OF THREE (3) YEARS, GORDON LAKE ROAD, CHELMSFORD - CYNTHIA BOIS Dan Zygmont, area resident, submitted pictures of the property. He stated the area is a rural community of residential homes with no industrial zoning in the vicinity. He is concerned about the type of business and that there are no fire hydrants or water source and feels industrial uses should be close to fire suppression infrastructure. He is also concerned about the level of noise that is occurring after 6:00 p.m. and the shingles and tires that are piled on the property. He stated a shed was built on his property. He has requested it be moved and to date it has not. He requested should the application be permitted that an eight to ten foot fence be erected around the property for privacy and noise buffering. Mr. Lalonde stated he works on the property in the evening after working at his job. He had a property survey done and realized the shed was on his neighbour’s property and requested some time to move it. He is trying to clean up the property and not be a nuisance to his neighbours. The Chair asked whether there was anyone else in the audience who wished to speak in favour or against this application and seeing none: The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application. The following recommendation was presented: PL2012-249 Belli/Craig: THAT the City of Greater Sudbury deny the application by Cynthia Bois to amend Zoning By-law 2010-100Z with respect to lands described as PIN 73350-0336, Parcel 6969 S.W.S., in Lot 12, Concession 2, Township of Balfour in order to permit a contractor's yard in accordance with Section 39 of the Planning Act for a temporary period of three (3) years. YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED The Committee denied the application as it is incompatible with surrounding residential uses; the area is predominantly rural residential; the close proximity of sensitive land uses; the potential for nuisance factors such as noise; the impact of heavy equipment on local roads that are subject to seasonal load restrictions; and the negative visual impact related to the outdoor storage of heavy equipment and excavated materials. Recess

At 6:56 the Committee recessed.

Reconvene

At 7:02 the Committee reconvened.

Planning Committee (2012-12-10)

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF 27 ROW TOWNHOUSE DWELLINGS, MALLARD’S LANDING DRIVE, SUDBURY - DALRON CONSTRUCTION LTD. The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an Application for rezoning in order to permit the development of 27 row townhouse dwellings, Mallard’s Landing Drive, Sudbury - Dalron Construction Ltd. Letter of objection dated October 23, 2012 was received from Terry St. Denis, area resident. Letter of objection dated October 22, 2012 was received from Philippa Howard, area resident. Letter of objection was received from James Bruni, area resident. Petition of objection dated October 21, 2012 was received signed by 152 residents. Letter of support received December 10, 2012 from Larry and Christine FitzPatrick, area residents, was distributed at the meeting. Aerial photo of proposal received from Dalron Construction Limited, was distributed at the meeting. Comparison statistics between different zonings dated November 5, 2012 and a photo of planned townhouses received from Dalron Construction Limited were distributed at the meeting. Letter of objection dated December 9, 2012 received from Simon Nickson, area resident, was distributed at the meeting. Matthew Dumont and Kristi Arnold, the applicants, were present. The Director of Planning Services outlined the application to the Committee. Mr. Dumont stated the initial concept has been revised to 22 townhouses and two semidetached homes fronting onto Mallard’s Landing to maintain the existing streetscape in the area. He requested three additional townhouse units for a total of 22 units be approved from the 19 units in the staff recommendation. He stated the request conforms to the zoning by-law and the development fits with the existing character of the neighbourhood.

Planning Committee (2012-12-10)

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF 27 ROW TOWNHOUSE DWELLINGS, MALLARD’S LANDING DRIVE, SUDBURY - DALRON CONSTRUCTION LTD. (CONT’D) Ms. Arnold stated the design of the development is similar to the Algonquin Green and Lady Ashley Court developments, with selling prices between $350,000 and $400,000. Mr. Dumont stated a neighbor meeting was held in September with approximately 20 residents in attendance. He stated concerns were raised regarding traffic, noise, bright lights and real estate values. He informed the revised design was presented at the second neighbouthood meeting with 19 townhomes and two semi-detached homes, eight units were deleted. The meeting with the residents had 10 people in attendance. Jim Bruni, area resident, stated he is opposed to the development as he feels it does not fit with the character of the neighbourhood of single family detached homes. He is concerned about the market value of the existing homes, snow removal and garbage pickup. When he purchased his home he believed the surrounding lands to be developed would be rezoned from R-2 to R-1 for single family homes and would like to see this occur. He is concerned about the traffic from the development onto Mist Hollow Drive and the increased traffic from the new subdivisions recently built. He is also concerned about the safety of the children in the neighbourhood. He does not support more traffic being introduced and believes the development is not compatible with the existing neighbourhood. Kevin Ryan, area resident stated he does not support the building of townhomes and is concerned about the building of two semi-detached homes. He believed when he purchased his property the area would remain single family homes. He is concerned about the increase of traffic from the development. He questioned the amount of space between his property and the new semi-detached building. Terry St. Denis, area resident, stated he is opposed to the proposal. He believes there has been no allowance for pedestrian traffic in the plan. He is concerned about noise and light pollution, blasting, the grade of the development, the impact on water and drainage issues and safety as it is currently extremely difficult for pedestrians to cross Mallard’s Landing Drive. Aila Maki, area resident, stated she purchased her property because of the design of the area. The rear yards are large with hills. She feels it is too costly for blasting and the lots should be built in flat areas. She understood the land to be developed would be single family homes. She is opposed to the plan and questions why the developer wants to build townhouses in an area of single family homes. She would like the land left as it is. She feels townhomes are not the right type of homes for this area. She understands there is a demand for this style of home but it should not be built at this location. John, area resident, stated he is against the development as the area is primarily zoned R-1. Planning Committee (2012-12-10)

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF 27 ROW TOWNHOUSE DWELLINGS, MALLARD’S LANDING DRIVE, SUDBURY - DALRON CONSTRUCTION LTD. (CONT’D) George Sheppard, area resident, stated he is concerned as he feels there is a lack of thought to the development. The design was originally 16 single family homes, then 22 townhouses and now 19 townhouses and 2 semi-detached dwellings. He stated there is very little access to transit as the nearest bus stop is at Cam Street. He feels Regent Street is unsafe for pedestrians, especially in the winter. He is concerned about the residents and guests parking along the road as there is not enough planned parking spaces for the development. Robert South, area resident, stated he is concerned about garbage pickup, as there have been issues with bears; traffic congestion; and agrees with the other concerns already raised by residents. He believes the garbage left in the bins will attract more bears to the area. He is also concerned about the number of school buses in the area and safety of the children and water and flooding issues. Barry Manchuk, area resident, stated he agrees with the concerns of the residents regarding housing style and added traffic. He feels the design does not fit with the existing neighbourhood. He submitted the petition with 192 signatures against the development. Maggie Bitetto, area resident, stated she is concerned about the safety of the children with the increase of traffic and objects to the development. Andre Brouillard, area resident, stated he purchased his property as the area feels like country living in the City. He feels a requirement to plan natural buffering surrounding the development should be included and the dwellings built back from the property line. He is concerned about privacy as the development will be built up on the rocks, looking down into yards. He request five units be removed from the plan to ensure no buildings are located in back yards. John Kotab stated he objects to the development. He believes the original proposal was to extend the cul de sac and build single family dwellings as the neighbourhood is established. He would support single family homes. Simon Nickson, area resident read the letter he submitted. He feels the rezoning does not fit with the design of the existing neighbourhood and is against the existing residents understanding of what was to be a R1 development. He stated the Mallards Green subdivision is entirely constructed with single detached dwellings and the developer had committed to develop the lands in the area with single detached dwelling. He said he received documentation of this in the agreement of purchase and sale when he purchased his property. He believes the development will affect the value of the existing homes in the neighbourhood as it is a significantly different style of housing design.

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF 27 ROW TOWNHOUSE DWELLINGS, MALLARD’S LANDING DRIVE, SUDBURY - DALRON CONSTRUCTION LTD. (CONT’D) Mr. Nickson feels the proposal does not fit with the surrounding neighbourhood. He attended the two public meetings held by the developer. At the first meeting approximately 20 residents attended and reviewed the proposed development. He believes there was no one in attendance in support. Examples of similar developments were shown with information regarding the average number of people in each dwelling per unit. He objects to the use of this data as the information could change at any time. Discussions were held regarding potential modifications to the proposal. Concerns were raised regarding snow removal and garbage removal from the area, when the development would occur and potential noise disturbances. At the second meeting approximately 11 residents were in attendance, with no one in favour of the application. A revised proposal based on the recommendations from the staff report was presented that reduced the number of units to 19. He feels the developer should be required to detail the development of all the surrounding lands as part of the proposal. He stated a previous application was made to permit the development of 20 single detached dwellings on Mallard’s Landing Drive and Trailview Drive and was passed by Council. He stated the application was not opposed by the residents as it was to be rezoned R1. He requested reconsideration be given and the plan be that was proposed in 2009 be completed. Ms. Maki stated when the developer delivered the notices for the neighbourhhod meeting directly to homes which raises concerns as to who received notification as mail is delivered to superboxes, not to the boxes located on the homes. She informed the notice was put in her box on the house and she does not look there. John Belanger, area resident stated he understood that future development in the area would be single family homes. Ms. Arnold stated there was a plan attached to the purchase agreement that illustrated the previous approved subdivision. She informed due to a change in demographics and the needs for different forms of housing the plans were altered. She stated the hope is to propose something different to the aging population. This type of housing is geared towards young professionals or retired persons. She stated the homes will not be low income and believes the prices will start at $350,000. She stated the demographics have changed since the 1980’s. Mr. Dumont stated they will accept the 19 units under R2 zoning. He informed Roads and Transportation Services reviewed the proposal and had no issues. A traffic impact report could be requested, however he does not believe the traffic from the development will be an issue as the development is below the numbers required for the study. The snow removal and garbage pickup will be contracted out and the parking exceeds the requirements listed under the by-law.

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF 27 ROW TOWNHOUSE DWELLINGS, MALLARD’S LANDING DRIVE, SUDBURY - DALRON CONSTRUCTION LTD. (CONT’D) Ms. Arnold stated she does not believe busing is an issue as the children will walk to the existing locations. Past experience has demonstrated that it is empty nesters and people wanting to downsize that will purchase these homes. She stated there will be landscaped buffers, and garbage and snow removal will be paid for through the condominium fees. The Chair asked whether there was anyone else in the audience who wished to speak in favour or against this application and seeing none: The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application. The following recommendation was presented: PL2012-250 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Dalron Construction Ltd. to amend By-law 2010-100Z being the Zoning By-law for the City of Greater Sudbury to change the zoning classification from "R1-5", Low Density Residential One and "R2-2", Low Density Residential Two to "R3(S)", Medium Density Residential Special on those lands described as PIN 73478-0936 & PIN 73478-0992, Lot 16, Plan 53M-1301, Part of Parcel 53678, Part of Parts 2 to 3, Plan 53R-12100, Lot 4, Concession 6, Township of Broder, subject to the following conditions: 1.

2.

That the amending by-law: a)

Shall only rezone the lands located at a distance greater than 30 metres from Mallard’s Landing Drive and its westerly extension to "R3(S)", Medium Density Residential Special.

b)

Notwithstanding a) above, a minimum 12 metre wide strip shall be zoned "R3(S)", Medium Density Residential Special extending northerly from Mallard’s Landing Drive for the purposes of providing access.

c)

That a maximum of 19 row townhouse dwellings shall be permitted.

d)

That a minimum 12 metre wide lot frontage shall be permitted at Mallard’s Landing Drive.

That the applicant provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law. The survey plan shall identify as parts on a plan the lots which are to be zoned "R3(S)", Medium Density Residential Special.

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF 27 ROW TOWNHOUSE DWELLINGS, MALLARD’S LANDING DRIVE, SUDBURY - DALRON CONSTRUCTION LTD. (CONT’D) 3.

That the owner enter into a site plan control agreement prior to the issuance of a building permit addressing among other matters, fencing, landscaping and buffering adjacent to the R1-5 and M1 and M2 zones.

YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED CONSENT AGENDA The following recommendation was presented: PL2012-251 Dutrisac/Rivest: THAT Item C-1 contained in the Consent Agenda, be adopted. CARRIED The following is the Consent Agenda Item. ROUTINE MANAGEMENT REPORTS Item C-1 Consent referral request for Consent Application B133/2012, 4582 Dill Lake Road, Sudbury - Paul Elson & Dallas Peloquin

Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding a consent referral request for Consent Application B133/2012, 4582 Dill Lake Road, Sudbury - Paul Elson & Dallas Peloquin PL2012-252 Rivest/Dutrisac: THAT the City of Greater Sudbury permit Consent Application B0133/2012 on those lands described as PIN 734700170, Parcel 13776 S.E.S., Lot 9, Concession 3, Township of Dill, to proceed by way of the consent process. CARRIED

ADDENDUM PL2012-253 Craig/Belli: THAT the City of Greater Sudbury deal with the items on the Addendum to the Agenda at this time. CARRIED PL2012-254 Belli/Craig: THAT the City of Greater Sudbury adopt Planning Committee Addendum Agenda Items ADD-1 to ADD-6. CARRIED

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ADDENDUM (CONT’D) The following are the Addendum Agenda Items. ROUTINE MANAGEMENT REPORTS ADD-1 Solar Power Network – Council Resolution for 493 Barrydowne Road, Sudbury Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 493 Barrydowne Road - Sudbury Project. PL2012-255 Craig/Belli: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by Barrydowne Holdings Inc located at 493 Barrydowne Road, Sudbury, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

ADD-2 Solar Power Network – Council Resolution for 420 Second Avenue North - Sudbury Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 420 Second Avenue North - Sudbury Project. PL2012-256 Belli/Craig: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1789618 Ontario Inc located at 420 Second Avenue N, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.

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ADDENDUM (CONT’D) ROUTINE MANAGEMENT REPORTS (CONT’D) ADD-2 Solar Power Network – Council Resolution for 420 Second Avenue North - Sudbury Project (cont’d)

AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

ADD-3 Solar Power Network – Council Resolution for 74 National Road, Garson Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 74 National Road - Garson Project. PL2012-257 Belli/Craig: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1103314 Ontario Inc located at 74 National Road, Garson, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;

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ADDENDUM (CONT’D) ROUTINE MANAGEMENT REPORTS (CONT’D) ADD-3 Solar Power Network – Council Resolution for 74 National Road, Garson Project (cont’d)

NOW THEREFORE BE IT RESOLVED THAT:

ADD-4 General Manager of Growth and Development regarding Solar Power Network, Council Resolution for 40 Duhamel Road - Lively Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 40 Duhamel Road - Lively Project.

Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

PL2012-258 Belli/Dutrisac: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1679452 Ontario Inc located at 40 Duhamel Road, Lively, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

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ADDENDUM (CONT’D) ROUTINE MANAGEMENT REPORTS (CONT’D) ADD-5 Solar Power Network – Council Resolution for 25 Longyear Road Falconbridge Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 25 Longyear Road - Falconbridge Project. PL2012-259 Rivest/Belli: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1558721 Ontario Inc located at 25 Longyear Road, Falconbridge, Ontario (the “Property”) under the Province’s FIT Program. AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

ADD-6 Solar Power Network – Council Resolution for 1785 Frobisher Street, Sudbury Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 1785 Frobisher Street - Sudbury Project. PL2012-260 Belli/Dutrisac: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by Nickel City Investments Ltd located at 1785 Frobisher Street, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.

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ADDENDUM (CONT’D) ROUTINE MANAGEMENT REPORTS (CONT’D) ADD-6 Solar Power Network – Council Resolution for 1785 Frobisher Street, Sudbury Project (cont’d)

AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property. AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. CARRIED

Adjournment

Dutrisac/Belli: That we do now adjourn. Time: 9:22 p.m. CARRIED

COUNCILLOR DAVE KILGOUR, CHAIR

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LISA MILLER, DEPUTY CITY CLERK

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Presented To: City Council

Minutes

Presented:

Tuesday, Jan 29, 2013

Planning Committee Minutes of January 14, 2013.

Type:

Minutes

Recommendation

Signed By

THAT the City of Greater Sudbury adopt the Planning Committee Minutes of January 14, 2013. No signatures or approvals were recorded for this report.

MEETING OF THE PLANNING COMMITTEE OF THE CITY OF GREATER SUDBURY Council Chamber Tom Davies Square

Monday, January 14, 2013 Commencement: 4:15 p.m. COUNCILLOR ANDRE RIVEST IN THE CHAIR

Present

Councillors Dutrisac, Kilgour, Belli, Craig

Staff

Bill Lautenbach, General Manager of Growth & Development; Paul Baskcomb, Director of Planning Services; Keith Forrester, Real Estate Coordinator; Lisa Miller, Deputy City Clerk

Declarations of Pecuniary Interest

None declared.

Closed Session

PL2013-001 Craig/Kilgour: That the Planning Committee meet in closed session to deal with three acquisition/disposition of land matters;  Purchase of Property – Kingsway, Sudbury;  Sale of Vacant Land – Allan Street, Coniston; and  Sale of Part of David Street Road Allowance (Unopened), Lively in accordance with the Municipal Act, 2001, s.239(2). CARRIED

Recess

At 4:27 p.m., the Planning Committee recessed.

Reconvene

At 5:30 p.m., the Planning Committee reconvened in the Council Chamber for the regular meeting. LISA MILLER, DEPUTY CITY CLERK IN THE CHAIR

Present

Councillors Dutrisac, Rivest, Kilgour, Belli, Craig Councillor Cimino

Staff

Bill Lautenbach, General Manager of Growth & Development; Paul Baskcomb, Director of Planning Services; Eric Taylor, Manager of Development Approvals; Robert Webb, Supervisor of Development Engineering; Lisa Miller, Deputy City Clerk; Christopher St-Onge, Audio Visual Operator; Liz Collin, Committee Assistant

Declaration of Pecuniary Interest and the General Nature Thereof

None declared

Rules of Procedure

The Committee, by a two-thirds majority, agreed to dispense with the Rules of Procedure, to alter the order of the Agenda and deal with Item 1, the Appointment of Chair and Vice-Chair.

Planning Committee (2013-01-14)

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APPOINTMENT OF CHAIR AND VICE-CHAIR – PLANNING COMMITTEE Item 1 Appointment of Committee Chair and Vice-Chair

Report dated December 24, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding the appointment of Committee Chair and Vice-Chair. Nominations were held for the position of Committee Chair. NOMINATOR

NOMINEE

Councillor Belli

Councillor Kilgour

Nominations were held for the position of Committee Vice-Chair. NOMINATOR

NOMINEE

Councillor Craig

Councillor Belli

Nominations were closed. The following recommendation was presented: PL2013-002 Craig/Dutrisac: THAT Councillor Kilgour be appointed as Chair and Councillor Belli be appointed as Vice-Chair of the Planning Committee for the term ending December 31, 2013, or until his/her successor is appointed, whichever occurs later. CARRIED COUNCILLOR DAVE KILGOUR IN THE CHAIR MATTERS ARISING FROM THE CLOSED SESSION Rise and Report

Councillor Rivest reported the Committee met in closed session to deal with three acquisition/disposition of land matters and the following recommendations emanated therefrom:

Purchase of Property, Kingsway, Sudbury

PL2013-003 Belli/Craig: THAT the City of Greater Sudbury authorize the purchase of 640 Kingsway, Sudbury, legally described as PIN 02132-0193 (LT), formerly Parcel 7386 S.E.S., Lot 53, Plan M-42, Township of McKim, City of Greater Sudbury; THAT a by-law be passed authorizing the execution of the documents required to complete the real estate transaction; AND THAT the acquisition and demolition be funded from the Capital Financing Reserve Fund – Roads. CARRIED

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MATTERS ARISING FROM THE CLOSED SESSION (CONT’D) Sale of Vacant Land, Allan Street, Coniston

PL2013-004 Craig/Belli: THAT the City of Greater Sudbury authorize the sale of vacant land on Allan Street, Coniston, legally described as part of PIN 73560-1199 (LT), part of Lot 6, Concession 3, Parts 2, 3 and 4, Plan 53R-19617, Township of Neelon, City of Greater Sudbury; THAT a by-law be passed authorizing the execution of the documents required to complete the real estate transaction’ THAT By-law 2012-39 be rescinded; AND THAT the net proceeds of the sale be credited to the Land Acquisition Reserve Fund. CARRIED

Sale of Part of David Street Road Allowance (Unopened), Lively

PL2013-005 Belli/Craig: THAT the City of Greater Sudbury authorize the sale of part of David Street Road Allowance (Unopened), Lively, legally described as part of PIN 73377-1290 (LT), SRO part of Lot 8, Concession 6, being Part 6, Plan 53R-9268, Township of Waters, City of Greater Sudbury; THAT a by-law be passed authorizing the execution of the documents required to complete the real estate transaction; AND THAT the net proceeds of the sale be credited to the Land Acquisition Reserve Fund. CARRIED

PUBLIC HEARINGS APPLICATION TO PERMIT THE TEMPORARY USE OF A GARDEN SUITE FOR A FURTHER THREE (3) YEARS, 163 NIEMI ROAD, LIVELY – ELAINE NIEMI & DEAN FIELDING The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application to permit the temporary use of a garden suite for a further three (3) years, 163 Niemi Road, Lively – Elaine Niemi & Dean Fielding. Elaine Niemi, the applicant, was present. The Director of Planning Services outlined the application to the Committee. The Chair asked whether there was anyone in the audience who wished to speak in favour or against this application and seeing none: Planning Committee (2013-01-14)

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PUBLIC HEARINGS (CONT’D) APPLICATION TO PERMIT THE TEMPORARY USE OF A GARDEN SUITE FOR A FURTHER THREE (3) YEARS, 163 NIEMI ROAD, LIVELY – ELAINE NIEMI & DEAN FIELDING (CONT’D) The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application. The following recommendation was presented: PL2013-006 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by Elaine Niemi & Dean Fielding to amend the Zoning By-law 2010-100Z with respect to lands described as PIN 73377-1134 & part of PIN 73378-0604, Parcels 9506 & 6835 S.W.S., Lot 9, Concessions 4 & 5, Township of Waters in order to permit a second dwelling in the form of a garden suite for an additional period of 3 years in accordance with Section 39 of the Planning Act. YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED APPLICATION FOR REZONING IN ORDER TO PERMIT LOT ADDITIONS TO 8 LOTS FRONTING SHELBOURNE STREET, SUDBURY - TIMESTONE CORPORATION The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to permit lot additions to 8 lots fronting Shelbourne Street, Sudbury - Timestone Corporation. John Zulich and Sarah Vereault, the applicants, were present. The Director of Planning Services outlined the application to the Committee. Mr. Zulich stated that land was originally designated to be a service road and part of a land amalgamation, however, this portion was not required and is now to be added to the existing lots. Ms. Vereault stated the application conforms to the Official Plan and requested approval of the recommendation. The Chair asked whether there was anyone in the audience who wished to speak in favour or against this application and seeing none: The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application.

Planning Committee (2013-01-14)

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT LOT ADDITIONS TO 8 LOTS FRONTING SHELBOURNE STREET, SUDBURY - TIMESTONE CORPORATION (CONT’D) The following recommendation was presented: PL2013-007 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Timestone Corporation to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of lands described as PIN 73576-0304, Parcel 8195 S.E.S., Parts 1 to 3, Plan 53R-16960, Lot 10, Concession 3, Township of Neelon, from "R1-5", Low Density Residential One to "R1-5(S)", Low Density Residential One Special and "R2-2", Low Density Residential Two, subject to the following condition: 1.

That the applicant provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law. The survey plan shall identify as parts on a plan the lots which are to be zoned "R1-5(S)", Low Density Residential One Special and "R22", Low Density Residential Two.

YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED APPLICATION FOR REZONING IN ORDER TO PERMIT A SEASONAL DWELLING TO BE LOCATED ON THE SUBJECT LANDS, LUMSDEN ROAD, CHELMSFORD - STEVE LESSARD The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to permit a seasonal dwelling to be located on the subject lands, Lumsden Road, Chelmsford - Steve Lessard. Dave Dorland, agent for the applicant, was present. The Director of Planning Services outlined the application to the Committee. The Chair asked whether there was anyone in the audience who wished to speak in favour or against this application and seeing none: The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application.

Planning Committee (2013-01-14)

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT A SEASONAL DWELLING TO BE LOCATED ON THE SUBJECT LANDS, LUMSDEN ROAD, CHELMSFORD - STEVE LESSARD (CONT’D) The following recommendation was presented: PL2013-008 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Steve Lessard to amend By-law 2010-100Z being the Zoning By-law for the City of Greater Sudbury to change the zoning classification from "RU", Rural to "RU(S)", Rural Special in order to permit construction of a seasonal dwelling on a portion of those lands described as PIN 73343-0275, Lot 3, Concession 1, Township of Morgan, subject to the following condition: 1.

That the owner apply for a building permit for the existing seasonal dwelling to the satisfaction of the Chief Building Official prior to the passage of the amending zoning by-law.

YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED APPLICATION FOR REZONING IN ORDER TO RECOGNIZE THE LOCATION OF THE EXISTING AUTOMOBILE SALVAGE AND RECYCLING YARD, 2501 FIRE ROUTE ‘O’, AZILDA – DAVID CRAIG The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to recognize the location of the existing Automobile Salvage and Recycling Yard, 2501 Fire Route ‘O’, Azilda – David Craig. Dave Dorland, agent for the applicant, was present. The Director of Planning Services outlined the application to the Committee. Councillor Dutrisac, Ward Councillor, stated she has received no phone calls or emails regarding the application. Mr. Dorland stated the business was established in 1985 when the property was purchased by the current owner. A survey of the property to ensure proper usage was completed and it was determined there are non-conforming uses. An application was filed to correct the zoning and the mapping of the set-back. He stated concern regarding the existing outdoor storage and any new storage and supports the staff recommendation as long as it states no new outdoor storage be allowed within 70 m of the northern property line. Planning Committee (2013-01-14)

Planning Committee Minutes of January 14, 2013 6/9

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PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO RECOGNIZE THE LOCATION OF THE EXISTING AUTOMOBILE SALVAGE AND RECYCLING YARD, 2501 FIRE ROUTE ‘O’, AZILDA – DAVID CRAIG (CONT’D) The Chair asked whether there was anyone in the audience who wished to speak in favour or against this application and seeing none: The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application. The following recommendation was presented: PL2013-009 Dutrisac/Craig: THAT the City of Greater Sudbury approve the application by David Craig to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of lands described as PIN 73370-0002, Parcel 27426 S.W.S., Lots 2 & 3, Concession 6, Township of Snider, from "RU", Rural to "M6(S)", Disposal Industrial Special, subject to the following conditions: 1.

That prior to the enactment of the amending by-law the applicant shall provide the Planning Services Section with a copy of a registered survey of the lands to be rezoned.

2.

That prior to the enactment of the amending by-law the applicant shall submit a building permit and plans for the office trailer to the satisfaction of the Chief Building Official.

3.

That the amending by-law include the following: a.

the permitted uses shall be limited to a salvage or wrecking yard;

b.

no new outdoor storage be allowed within 70 m of the northern property line.

YEAS: Councillors Dutrisac, Rivest, Belli, Craig, Kilgour CARRIED APPLICATION FOR REZONING IN ORDER TO PERMIT FIVE (5) LOTS FOR SINGLE RESIDENTIAL USE AND A PUBLIC PARK ON THE FORMER CORPUS CHRISTI SCHOOL SITE, 811 ROBINSON DRIVE, SUDBURY - CITY OF GREATER SUDBURY The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application. Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to permit five (5) lots for single residential use and a public park on the former Corpus Christi school site, 811 Robinson Drive, Sudbury - City of Greater Sudbury. Planning Committee (2013-01-14)

Planning Committee Minutes of January 14, 2013 7/9

7

PUBLIC HEARINGS (CONT’D) APPLICATION FOR REZONING IN ORDER TO PERMIT FIVE (5) LOTS FOR SINGLE RESIDENTIAL USE AND A PUBLIC PARK ON THE FORMER CORPUS CHRISTI SCHOOL SITE, 811 ROBINSON DRIVE, SUDBURY - CITY OF GREATER SUDBURY (CONT’D) The Director of Planning Services outlined the application to the Committee. Councillor Cimino, Ward Councillor, stated that a portion of the property will be an addition to the Southview Drive greenbelt with no road way entrance, only walkways to the parkland. Roy Madalvee, area resident, stated his property is adjacent to the park zone and he is in support of the application. He feels the green space is a natural extension to what currently exists. He stated access is currently gained through a walking path near Cranbrook Crescent and an easement on the southwest corner of the property. Andrew Bell stated his concerns about access to the property have been resolved and he supports the application. Councillor Cimino stated letters had been sent to the residents explaining the plan for the property. He feels the green space parkland is the best use of the property. The Chair asked whether there was anyone else in the audience who wished to speak in favour or against this application and seeing none: The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application. The following recommendation was presented: PL2013-010 Craig/Belli: THAT the City of Greater Sudbury approve the application by the City of Greater Sudbury to amend Zoning By-law 2010-100Z by changing the zoning classification from "I", Institutional to "R1-5", Low Density Residential One and "P", Park on those lands described as PIN 73597-0195, Parcel 34764 S.E.S., Lots 97, 98, 99 and Part of Lot 178, Plan M-329 in Lot 8, Concession 1, Township of McKim subject to the following condition: a.

That the owner provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law. CARRIED

CONSENT AGENDA The following recommendation was presented: PL2013-011 Craig/Belli: Agenda, be adopted. Planning Committee (2013-01-14)

Planning Committee Minutes of January 14, 2013 8/9

8

THAT Item C-1 contained in the Consent

CARRIED ROUTINE MANAGEMENT REPORTS Item C-1 Amendment to Planning Committee Recommendation 2006-77, North of Larocque Avenue & Lillian Street, Hanmer - 844367 Ontario Inc.

Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an amendment to Planning Committee Recommendation 2006-77, North of Larocque Avenue & Lillian Street, Hanmer - 844367 Ontario Inc. PL2013-012 Craig/Belli: WHEREAS Planning Committee Recommendation #2006-77, which was ratified by Council on April 26, 2006, provided for the zoning of Part of Parcel 16001 S.E.S., in Lot 7, Concession 2, to be subject to a holding designation on proposed Lots 19 to 27 until such time as a drainage course could be engineered to the satisfaction of Nickel District Conservation Authority and the Manager of Technical Services; AND WHEREAS the amending by-law has not yet been enacted by Council; AND WHEREAS the Nickel District Conservation Authority and Development Engineering have both advised that a holding designation is no longer required as the Hope Drain works have now been constructed; AND WHEREAS in accordance with Section 34(17) of the Planning Act, no further notice of this change to the proposed amending by-law is required; THEREFORE be it resolved that Parts 1 & 2 on Plan 53R-19895 and Parts 5 and 16 on Plan 53R-17916 be rezoned from "FD", Future Development to "R1-5" Low Density Residential One Zone. CARRIED

Adjournment

Craig/Belli: That we do now adjourn. Time: 6:40 p.m. CARRIED

COUNCILLOR DAVE KILGOUR, CHAIR

Planning Committee (2013-01-14)

Planning Committee Minutes of January 14, 2013 9/9

LISA MILLER, DEPUTY CITY CLERK

9

Presented To: City Council

Request for Decision 2014 Schedule of Meeting Dates - Council and Committees

Recommendation THAT the City of Greater Sudbury approve the 2014 schedule of meeting dates for City Council and Committees as outlined in the report from the Executive Director, Administrative Services dated December 17, 2012.

Background

Presented:

Tuesday, Jan 29, 2013

Report Date

Monday, Dec 17, 2012

Type:

Routine Management Reports

Signed By

Report Prepared By Brigitte Sobush Deputy City Clerk Digitally Signed Dec 17, 12 Recommended by the Department Caroline Hallsworth Executive Director, Administrative Services/City Clerk Digitally Signed Dec 17, 12

Attached is the 2014 schedule of meeting dates and start times for City Council, Audit Committee, Community Services Recommended by the C.A.O. Committee, Finance and Administration Committee, Planning Doug Nadorozny Committee and Operations Committee. Meetings are scheduled Chief Administrative Officer in accordance with Procedure By-law 2011-235 which directed Digitally Signed Dec 20, 12 the introduction of a Standing Committee structure and moved meeting days to Mondays and Tuesdays. The calendar was developed so as to ensure a meeting free week each month to allow for members of Council to perform constituency work or other duties.

The calendar has been developed to allow for the effective flow of recommendations from committees to Council for final approval and the following information should be noted: Due to Statutory holidays during the months of February and May, the Operations Committee and Community Services Committee meetings will be held on the first Monday of the month. The Audit and Finance and Administration Committee meetings will be held on the first Tuesday. Due to the school boards’ mid-winter break in the month of March, meetings have been moved to the first week of the month. During the months of July and August the meetings of City Council and it’s Standing Committees will be held during the same week. The Planning Committee, Operations Committee and Community Services Committee are being held on July 7, 2014 and August 11, 2014. City Council, Audit Committee and Finance and Administration Committee are being held on July 8, 2014 and August 12, 2014. Due to the 2014 Municipal Election, and in accordance to Article 7.07 of Procedure By-law 2001-235 there will be no meetings held for the Operations Committee, Community Services Committee, Audit Committee and Finance and Administration Committee during the months of September, October and

November. In addition, the Planning Committee meeting will be held on the first Monday of each month (October and November). The Council meetings will be held on the first Tuesday of each month (October and November). Similarly, the Inaugural Council meeting will be held on the first Tuesday in December. To accommodate the December holiday period, there will only be one Council meeting held on the second Tuesday. Once the meeting dates have been adopted by Council, they will be included in the electronic calendars of Council Members and Staff.

2014 MEETING SCHEDULE S

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Legend: Council Start time 6:00 p.m.

Planning Committee Start time 5:30 p.m.

Community Services Committee Start time 4:00 p.m.

Operations Committee Start time 6:00 p.m. or 30 minutes after the conclusion of the Operations Committee Meeting, whichever is earlier

Audit Committee Start time 4:00 p.m.

Finance and Administration Committee Start time 6:00 p.m. or 30 minutes after the conclusion of the Audit Committee Meeting, whichever is earlier

Council, Audit Committee, Finance and Administration Committee Start time TBD (July & Aug) Planning Committee, Operations Committee, Community Services Committee Start time TBD (July & Aug) Inaugural Council Meeting Start time 7:00 p.m. Office Closed 2014 Meeting Schedule 1/1 for Public or Other Holidays

Mid Winter Break (Mar 10-14)

Revised: 01-25-2013

Presented To: City Council

Request for Decision Healthy Community Initiative Fund Requests for Approval

Recommendation That Council approval be granted for the Healthy Community Initiative Fund projects identified for: Ward 1 - Capital expenditure for the purchase and installation of playground equipment at Robinson Playground in the sum of $7,500; and for Ward 11 - Community Event Expense to pay for the costs of venue preparation, supplies, and service and equipment rentals for the Winterfest event, being held February 15 - 17, 2013, up to the sum of $7,000.

Finance Implications The projects for which approval is being sought in this report will be funded through the Ward 1 and Ward 11 Healthy Community Initiative Fund, in which sufficient dollars are available to cover the cost of these projects.

Presented:

Tuesday, Jan 29, 2013

Report Date

Friday, Jan 18, 2013

Type:

Routine Management Reports

Signed By

Report Prepared By Manon Depatie Executive Assistant to Councillors Digitally Signed Jan 18, 13 Recommended by the Department Lorella Hayes Chief Financial Officer/Treasurer Digitally Signed Jan 18, 13 Recommended by the C.A.O. Doug Nadorozny Chief Administrative Officer Digitally Signed Jan 18, 13

Background In accordance with Section 6.1.1 of the Council Expense and Healthy Community Initiative Fund Policy, Council approval is being sought for a capital project exceeding a contribution of $5,000.00 in Ward 1 and a Community Event Expense exceeding the sum of $1,000 in Ward 11. Ward 1 - $7,500 - Capital expenditure for purchase and installation of playground equipment at Robinson Playground In early 2012, the Robinson Neighbourhood Association, in consultation with City staff and Ward 1 Councillor Joe Cimino, identified a need for new playground equipment at Robinson Playground. With the assistance of City staff, quotes were obtained for various types of playground equipment and a selection was made by the group, which equipment, freight and installation cost totals $13,979.01 plus HST. The Robinson Neighbourhood Association has done some fundraising and will cover the balance of the cost of the equipment which would be the difference between the total cost of $13,979.01 plus HST, less the Ward 1 HCI fund contribution of $7,500. Prior to the passing of the Council Expense and Healthy Community Initiative Fund Policy, Councillor Cimino

Prior to the passing of the Council Expense and Healthy Community Initiative Fund Policy, Councillor Cimino had committed the sum of $7,500 to the project, as is identified in the Healthy Community Initiative Fund 2012 First, Second and Third Quarterly Reports presented to Council. The project does meet the three step eligibility test required by the Council Expense and Healthy Community Initiative Fund Policy. In order to ensure timely delivery and installation of the playground equipment, Councillor Cimino seeks Council's approval to expend the sum of $7,500.00 from the Ward 1 Healthy Community Initiative Fund towards the purchase and installation of playground equipment at Robinson Playground. Ward 11 - Up to $7,000 - Community event expense to pay for the costs of venue preparation, supplies, and service and equipment rentals for Winterfest event being held February 15 - 17, 2013 The second annual Winterfest winter carnival is being held from February 15 - 17, 2013 in Ward 11. In an effort to support to continued success of this community and family activity, Councillor Kett would like contribute the sum of up to $7,000 towards the cost of venue preparation, supplies, and service and equipment rentals for the Winterfest event. City staff are coordinating the venue preparation, supplies, and service and equipment rentals for the event. The community event expense does meet the three step eligibility test required by the Council Expense and Healthy Community Initiative Fund Policy. As the Winterfest event is taking place from February 15 - 17, 2013, Councillor Kett seeks Council's approval at this time to expend the sum of up to $7,000 from the Ward 11 Healthy Community Initiative Fund towards the cost of venue preparation, supplies, and service and equipment rentals for the event.

Presented To: City Council

Request for Decision

Presented:

Tuesday, Jan 29, 2013

Smoking Provisions in Parks By-law

Report Date

Tuesday, Jan 15, 2013

Type:

Referred & Deferred Matters

Recommendation

Signed By

WHEREAS Council at the December 11, 2012 Council meeting requested further information in regards to smoking in parks; AND WHEREAS other communities have adopted policies on smoking within their parks as outlined in this report; THEREFORE BE IT RESOLVED THAT Council approve option ____; AND THAT the Parks By-law be presented to Council for the February 12, 2013 Council meeting for final approval.

Finance Implications Capital funds have been budgeted for necessary signage related to the Parks By-law.

Report Prepared By Pam Cranston Manager of Parks Services Digitally Signed Jan 15, 13 Division Review Real Carre Director of Leisure Services Digitally Signed Jan 15, 13 Recommended by the Department Catherine Matheson General Manager of Community Development Digitally Signed Jan 15, 13 Recommended by the C.A.O. Doug Nadorozny Chief Administrative Officer Digitally Signed Jan 15, 13

Background At the December 11, 2012 meeting, Council approved a deferral of the Parks By-law. The deferral was requested for further information related to smoking policies in parks. Council requested information from the City of North Bay and other Municipalities. In addition, Council requested information on enforcement. Survey Results The department has surveyed thirty two (32) Municipalities across Ontario in order to determine specific By-laws regulating smoking on park properties. Based on the results of the survey, the majority of the Municipalities surveyed permit smoking on park property, however, the vast majority of the Municipalities have specific no smoking restrictions within the park. The restrictions include certain metres from facilities such as playgrounds, playfields, bleachers, splash pads, etc. The City of North Bay prohibits smoking on the grounds of the outdoor sports complex including all fields, buildings, parking lots and all other passive recreational areas within the park boundaries. The City of

buildings, parking lots and all other passive recreational areas within the park boundaries. The City of Barrie prohibits smoking outdoors on any property owned and occupied by the City including, but not limited to property upon which is located a City facility, parkland, playground, sports field, spectator seating area, ice surface, etc. whether or not a "No Smoking" sign is posted. The following is a summary of the existing By-laws related to smoking in parks from Municipalities across Ontario: Ontario Communities Smoking By-laws Specific to Parks Facilities Municipalities Arnprior Blind River Bonfield Township Chatham-Kent Clearview Township

Cobourg Cornwall Elliot Lake

Georgina

Greater Napanee

Hamilton

Smoking By-law 25 May 2009 - Smoking prohibited on any public land which is identified as a public playground or public beach within the limits of the Town of Arnprior. 6 June 2011 - Smoking prohibited, within 15 m of playground equipment in public parks, and at recreation fields. 24 August 2010 - Smoking prohibited within 9 m of any municipal building. Also prohibited on the land surrounding the Township office and on municipal parklands, except in designated smoking areas. 23 November 2009 - Smoking prohibited within 9 m of entrances to municipal buildings and playground equipment. 13 July 2009 - Smoking prohibited within 9 m of any building owned or operated by the municipality, on or within 9 m of a playground area or playing field including but not limited to soccer fields, baseball diamonds, football fields, etc., and on municipal property including parks during the period of time when people are assembled and authorized entertainment is provided. 28 June 2010, 7 March 2011 - Smoking prohibited within 9 m of the edge of the playing surfaces of all children’s playground areas in the Town of Cobourg parks. 4 September 2007 - Smoking prohibited within 9 m of City-owned facilities including playground structures, pools, splash pads, fixed seating or bleachers, tennis courts, basketball courts, etc. 11 May 2009 - Smoking prohibited on hospital property within 9 m of entrances to public places owned by the municipality, and within 15 m of playground equipment and recreation fields including but not limited to baseball diamonds,soccer fields, tennis courts, etc. Smoking also prohibited in Miners Monument Park. 16 April2012 - Smoking or using any tobacco product prohibited at all Civic Centre soccer pitches (8 in total) including parking lots and within 9 m east of the most easterly soccer pitch limit. Smoking or using any tobacco product prohibited within 10 m (33 ft) of any Town owned and/or operated playgrounds, splashpads, skateboard parks and sports fields; and within the entire Recreation Outdoor Campus (ROC) facility. Smoking or using any tobacco product prohibited in parks and on beaches and trails. 19 July 2011 - Smoking prohibited in outdoor spectator seating areas within a Park or Public Outdoor Facility. Smoking prohibited within 6 m of the boundary of any Municipal Building. Definition of “Municipal Building” amended to include sports facilities, ball diamonds, playgrounds,soccer fields and aquatic facilities. 31 May 2012 - Smoking prohibited on "recreation property,” which

Hamilton

Huntsville

Ingersoll

Midland New Tecumseth North Huron Orillia Ottawa

Parry Sound

Peterborough

Port Hope

31 May 2012 - Smoking prohibited on "recreation property,” which means a park or place owned or operated by the City of Hamilton for recreational purposes including: a leash free dog park, pool, recreation center, playground, skate-board park, beach, arena, stadium, sports or playing field, and a named list of properties in Schedule “A”. 17 May 2010 - Smoking prohibited within 9 m from any entrance, exit, building opening of any Town facility including but not limited to parkland, playground, sports field, spectator seating area, ice surface whether or not a “No Smoking” sign is posted; on any walkway or pathway set out on or through Town-owned property (but does not include sidewalks). 17 May 2010 - Smoking prohibited on any Town owned sports field, on any walkway set out on or through Town owned and occupied property but not sidewalks), and within 9 m of any Town facility entrance including but not limited to splash pads, playground equipment, spectator seating areas, ball diamonds, soccer fields, basketball courts, tennis courts, the Ingersoll District Memorial Arena, Victoria Park Community Centre. 28 September 2009 - Smoking prohibited within 10 m of any Town owned playground or sports field whether or not a “No Smoking” sign is posted. 30 September 2002 - Smoking prohibited within 10 m of any playground area established and fitted with equipment (slides, swings, etc.). 17 March 2008 - Smoking prohibited within 9 m of entrances or exits of Township facilities, in an outdoor bleacher area. 30 June 2008 - Smoking prohibited within 10 m of a playground area, sport activity area (including but not limited to ball diamonds, soccer fields, basketball courts, tennis courts, etc.) or beach area. 11 January 2006, 2 April 2012 - Smoking prohibited within 9 m of entranceways of a facility or any other building that is owned or leased by the City. Note: Definition of facility includes any area, pool, building or structure in a park, including playgrounds, playing fields, ball diamonds, sports fields, beaches, recreation centres, etc. However, bylaw services reports that the intent of the bylaw was only meant to prohibit smoking within 9 m of building entranceways. The definition of “outdoor municipal property” was amended to include parks. The definition of “beach”, as part of the definition of “park” was also amended. Smoking is prohibited on all outdoor municipal property. 1 June 2012 - Smoking prohibited within 9 m from any entrance or exit of a municipally owned or leased building. If the building is only partially leased by the municipality, on the entrance/exit used exclusively by municipal staff is covered by the bylaw. Smoking is also prohibited, except in designated areas, within 9 m of any municipally owned or leased park, playground, recreational field or beach as named in Schedule “A” to the bylaw. An approved Special Event may apply for an exemption to allow for a temporary designated smoking area(s). July 1 2010, 1 May 2011, 1 May 2012 - Smoking prohibited within 9 m of any public playground, beach, wading pool or splash pad. Smoking prohibited within 9 m of any sport field or skateboard park. Smoking prohibited within any City park except in designated areas. 23 August 2010 for playgrounds and 14 May 2011 for sports fields -

Port Hope

Quinte West St. Thomas

Thunder Bay

Timmins

Toronto

Tweed

Wasaga Beach West Nipissing Woodstock

23 August 2010 for playgrounds and 14 May 2011 for sports fields Smoking prohibited within 10 m of the boundary of parks, with “public park” broadly defined as "any park or common area owned or leased and maintained by the Municipality of Port Hope used for the purpose of recreational use and shall include any playground equipment, sports field and playground area including but not limited to soccer pitches, baseball diamonds, tennis courts, player’s benches, spectators areas, beaches, splash pads, dog parks, skate parks and any children’s playground equipment, including but not limited to swing sets and climbing apparatus, including the surrounding playground equipment area owned or leased by the Municipality. 27 July 2009 - Smoking prohibited within 25 m of playground equipment or playing fields within a playground park owned by the Corporation of the City of Quinte West. 21 July 2008 - Smoking prohibited within 30 m of any playground equipment, splash pad, swimming pool, tennis court, skateboard facility or player’s benches. 1 June 2010 - Smoking prohibited within 3 m of the entrance to a workplace, within 10 m of the entrance to a recreational facility, within 10 m of any playground equipment located on land owned by the Corporation, within 10 m from the edge of a beach (water’s edge). 16 November 2009 - Smoking prohibited within 10 m of any playground equipment within parks and playgrounds owned by the City, and within 10m of any municipal park recreational field. January 2009 - While in a park, no person shall smoke tobacco or hold lighted tobacco: within a nine metre radius surrounding the edge of any playground safety surface or any playground equipment; within a nine metre radius surrounding the edge of any wading pool, basin or splash pad safety surface; or, within any zoo or farm area. 24 January 2012 - Smoking prohibited within 25 m of municipal playgrounds in parks and playing fields, including ball diamonds, soccer fields, football fields, basketball and volleyball courts, and bike parks. 9 September 2008 - Smoking prohibited within 9 m of the entrance of any municipal building, and within 9 m of playgrounds and playing fields. 5 February 2008 - Smoking prohibited within 9 m of entranceways and windows of municipal buildings, including community centres, libraries, arenas, garages, town hall and the sports complex. 1 September 2008 - Smoking prohibited on downtown sidewalk cafés, within 30 m of any playground equipment located within a municipal public park (includes swimming pools), within 15 m of any recreational field within a municipal public park (includes baseball diamonds, soccer pitches, player or spectator benches and lawn bowling fields, but not golf courses), within 9 m of any entrance to a municipal building, within 4 m of any municipal bus stop, on hospital grounds, and during special community events including but not limited to parades, outdoor concerts, sports tournaments, sidewalk sales, Canada Day celebrations.

Enforcement The enforcement of the Smoking By-law is addressed in the City of Greater Sudbury Smoking in Public Places and Workplaces By-law 2002-300 and is enforced by an enforcement officer. Enforcement Officer "Enforcement Officer" means any person appointed by the Council of the City of Greater Sudbury as a Municipal By-law Enforcement Officer, any person appointed by the Minister of Health as a Provincial Offenses Officer under the Tobacco Control Act, 1994 or any person appointed by the Minister of Labour as a Provincial Offences Officer under the Smoking in the Workplace Act, or any Police Officer of the City of Greater Sudbury. Recommendations The following options have been prepared for Council’s consideration: Option 1 That status quo be maintained. Option 2 That smoking be prohibited on all grounds of parks and recreation facilities. Option 3 That smoking in parks be restricted in the following areas within parks and recreation facilities a) Within a nine (9) metre radius of the edge of any playground safety surface, b) Within a nine (9) metre radius of the edge of any splash pad safety surface, c) Within a nine (9) metre radius of the edge of any public seating area, athletic field bleacher, spectator area, players bench, outdoor skating area, d) Within any ski lift queue, while on any ski lift or within a nine (9) metre radius surrounding the edge of any ski lift queue area or any ski lift, e) Within the Grace Hartman Amphitheatre area or within a nine (9) metre radius surrounding the edge of the Grace Hartman Amphitheatre area.

By-law 2002-300 - Smoking in Public Places and Workplaces 1/13

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By-law 2002-300 - Smoking in Public Places and Workplaces 13/13

Presented To: City Council

Request for Decision

Presented:

Tuesday, Jan 29, 2013

Strategic Communication Plan

Report Date

Tuesday, Jan 22, 2013

Type:

Managers' Reports

Recommendation WHEREAS the Council of the City of Greater Sudbury set as one of its strategic goals the development of a strategic communication plan; THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury receive the Strategic Communication Plan "City with a Voice" for the period of 2013 - 2014.

Finance Implications

Signed By

Report Prepared By Eliza Bennett Mgr, Communications & French Languages Services Digitally Signed Jan 22, 13 Recommended by the C.A.O. Doug Nadorozny Chief Administrative Officer Digitally Signed Jan 23, 13

Action items associated with the strategic communication plan are to be funded through existing budget lines.

Background In 2011, City Council identified as one of their strategic priorities the need for a consolidated communication strategy for the organization. As part of this initiative, in 2012, the Corporate Communications and French Language Services division of the City of Greater Sudbury conducted a review of its communication activities to identify areas of opportunity in the delivery of communications services, both internally and externally. The strategic communication plan – City with a Voice – is the result of the communication review and fulfills one of Council’s strategic priorities.

Process The strategic communication plan was developed following an intensive review of communication activities across the organization. It reflects input from Council, Senior Management, and Corporate Communications staff. As part of the communication review, a community survey was conducted on the topic of communications, and the input received from that survey has also been taken into consideration in developing the plan, as well as in formulating strategies and material for communications activities. These founding documents guide and will continue to guide the work of the Corporate Communications division.

City with a Voice City with a Voice: Outlines a vision for communications for the City; Defines how the City communicates; Provides clear messages that align with Council’s strategic priorities; Positions the scope of communications within the City; Identifies five areas of strategic focus for communications; and Outlines action items specific to these strategic focus areas to be completed in the next two years. As part of this strategic document, five strategic focus areas for communications are identified. These focus areas will guide communications activities over the next two years. They are: a consistent, strategic corporate focus; authoritative and professional communications; strong and authentic internal communications; proactive and reputation-building communications; and citizen-focused communications. A number of action items are already in progress to move these focus areas forward. Some of the key items in the plan include issuing an annual report, consolidating communications activities and initiating a training program for communicators across the organization to more effectively and strategically meet organizational goals; and executing a reputation management strategy to better promote the good news of the organization.

Financial Implications Action items associated with the strategic communication plan are to be funded through existing budget lines.

STRATEGIC COMMUNICATION PLAN

City with a Voice

City with a Voice - Strategic Communication Plan 1/11

City with a Voice - Strategic Communication Plan 2/11

City with a Voice

• act today in the interests of tomorrow

• create a climate of trust and a collegial working environment

• maintain honest and open communication

• encourage innovation and accept risks

• manage the resources in our trust efficiently, responsibly and effectively

• provide high quality service with a citizen focus

As stewards of the community, we:

Values

We provide excellent access to quality municipal services and leadership in the social, environmental and economic development of the City of Greater Sudbury.

Mission

A growing, world-class community bringing talent, technology and a great northern lifestyle together.

Vision

Strategic Communication Plan

The City of Greater Sudbury maintains open and honest communication with its residents and its employees. We engage citizens with a voice of passion and conviction. We are committed to providing relevant and accurate information in ways that are accessible, creative, coherent, and timely. We measure the effectiveness of our communications against established goals and standards to ensure that we meet the information needs of a diverse population.

Vision of Communications

Our City’s Vision, Mission, Values

City with a Voice - Strategic Communication Plan 3/11

J. Cornelissen, BA (Coms), PhD., Professor Leeds University, Corporate Communication.

City with a Voice

1

• A skilled and diverse workforce dedicated to the provision of excellent municipal services

• 39% of the population self-identified as bilingual

• A centre for education, mining expertise, excellence in health care, government services, and tourism

• Diverse community: aging population but a growing youth and student population;

• Largest municipality in Ontario by land area

• Greater Sudbury — a community of communities

Strategic Communication Plan

• Political communications: promote a campaign, a platform, or the viewpoint of an elected official. Political communications do not reflect the corporation, but rather an individual; they are the responsibility of political offices. • Community communications: promote community events, or relate to events occurring outside the scope of the municipality as an organization. Communications related to community events fall under the scope of affiliated bodies such as Tourism and Community Action Networks, and as such are not subject to the standards set by Corporate Communications. • Corporate communications: “incorporate a whole range of specialized disciplines, including corporate design, corporate advertising, internal communication to employees, issues and crisis management, media relations, investor relations, change communication and public affairs. An important characteristic is that it focuses on the organization as a whole and on the important task of how an organization presents itself to all its key stakeholders, both internal and external.”1 Corporate Communications and French Language Services is responsible for providing corporate communications services to the organization. Corporate Communications is the official, unified voice of the City and the corporation.

Municipal communications are separated into three distinct streams:

Communicating in the City of Greater Sudbury…

City with a Voice - Strategic Communication Plan 4/11

City with a Voice

The City of Greater Sudbury has 160,770 stakeholders. Every day, those stakeholders are provided with information pertaining to municipal programs, activities, services, policies and procedures, through both formal communications (such as paid advertisements, municipal notices and newsletters, and media partnerships) and informal communications (such as word of mouth, observation of municipal employees, participation in programs, and consumption of local media).

Strategic Communication Plan

• We participate in a two-way engagement with citizens.

• We inform residents.

• We manage the reputation of the organization.

Corporate Communications performs three essential functions:

A City without communications is a city without a voice.

We Communicate Because…

City with a Voice - Strategic Communication Plan 5/11

City with a Voice

Timely The City recognizes that information is only relevant when it is needed. To that end, the City endeavours to ensure that information related to municipal services, programs, policies and procedures is provided when citizens require it, both on a proactive and a reactive basis.

Authoritative The City of Greater Sudbury respects its citizens, and builds its image in the community by providing truthful information that comes from the appropriate person.

Consistent To promote a reputation-conscious brand, information issued by the City is written, designed, and otherwise communicated in ways that are aligned with an intentional management of reputation, with brand values, as well as with organizational values and corporate priorities.

Accurate As a leader in the community, the City is committed to providing information that is substantiated by municipal subject experts to promote a voice of truth and authority.

Strategic Communication Plan

Measured Communications issued by the City are evaluated and measured against set goals and criteria, in accordance with best practices.

Accessible The City communicates in ways that are clear, meaningful and relevant to intended audiences. It provides information in plain language, in both official languages, and in a variety of formats to meet the needs of the diverse population of Greater Sudbury.

Creative The City knows that information about municipal services and programs is only relevant if it is memorable. As such, it must stand out from the mass of consumable information that is available to citizens every day.

Strategic communications are accurate, consistent, authoritative, timely, creative, accessible, and measured. With these parameters in mind, corporate communications are designed to the standards of the International Association of Business Communicators (IABC) and Registered Graphic Designers Ontario.

Our Communications Are…

City with a Voice - Strategic Communication Plan 6/11

City with a Voice

• The City of Greater Sudbury is a unique blend of urban amenities and unspoiled wilderness, offering a healthy balance between employment opportunities and a relaxed northern lifestyle.

• The City of Greater Sudbury is a strong economy, a city of opportunity, and a city of innovation.

• The City of Greater Sudbury values citizens and their input.

• The City of Greater Sudbury is a service-driven organization committed to providing excellent service to citizens in a cost-effective, efficient, and friendly way.

Strategic Communication Plan

• The City of Greater Sudbury is creating a healthy and sustainable community.

• The City of Greater Sudbury is committed to long-term fiscal responsibility and sustainability.

• The City of Greater Sudbury is committed to ensuring the well-being of a dynamic, diverse, and multicultural society.

• The City of Greater Sudbury is a tourism hub for Northeastern Ontario and an internationally renowned destination for public engagement and education in science and geology.

• The City of Greater Sudbury values its diversity as part of a northern community of communities.

The City of Greater Sudbury has a complement of close to 3,000 full- and part-time employees, and the services those employees provide are far-reaching and wide- ranging. The values of the corporation help to identify corporate key messages that underlie all municipal communications, whether they are written or verbal, formal or informal, official or unofficial, planned or unplanned. These corporate key messages form the basis of all communications initiatives.

What Our Communications Tell You About Our City…

City with a Voice - Strategic Communication Plan 7/11

City with a Voice

• Corporate communications must be positioned properly in the organization and must focus on the work of strategic value so that Communications is recognized as a critical partner in achieving business goals.

• Communications must be at the table with programs and projects at the right time and at the right level to always be part of the process and effectively provide counsel;

• City staff are ambassadors for the organization and the community and there is an opportunity to empower them with better, more timely, and clearer information about their workplace and their city;

• The City would benefit from the development of policies, protocols, and procedures relating to communications activities to ensure we are engaged in the right work at right time, to be strategic, and to improve consistency;

• There is a need to rebalance our priorities to focus more on corporate initiatives and less on routine tactical support;

• There is an opportunity to tell the positive developments within the City in our own voice;

Strategic Communication Plan

A review of communications activities, methodologies, resources, and tools allowed Corporate Communications to pinpoint areas of strength, as well as areas of opportunity. The following main outcomes were identified:

Where We’re Going…

City with a Voice - Strategic Communication Plan 8/11

City with a Voice

• Realign communications resources to support the strategic projects of Council and the organization

• Ensure Council’s strategic priorities have communications plans associated with them

• Make Communications accountable to the Chief Administrative Officer

The three main projects to support this focus area in the next two years are:

Goal: To improve the overall consistency of City messages to our key audiences. To be measured by a content analysis of key communications channels.

Consistent strategic corporate focus The voice of the City is strong, consistent, and aligned with corporate priorities. Primary and secondary communicators speak with one voice. Corporate support for departmental projects is based on aligning departmental priorities along corporate strategic priorities. Communicators across the organization are engaged in a reputation management council and in strategic communication processes.

Strategic Communication Plan

• Develop templates for routine communications to maximize efficiency and strengthen focus on strategic communication

• Develop policies and procedures for communications work and processes

• Initiate a training program for staff who perform communications work

The three main projects to support this focus area in the next two years are:

Goal: To increase the professional capacity, skills and capabilities of the entire communications team in order to provide excellent client communications support. To be measured by client satisfaction interviews, external reviews of communications outputs, and increased confidence of team members.

Authoritative, professional communications Communications staff will continue to build skills in the interests of becoming partners in achieving the business goals of the organization.

These findings are addressed through the Communication Strategic Plan 2012–2014. The following five focus areas, based on the above findings, will guide communications. Action items that will move Communications and the organization forward in the next two years are associated with each of the focus areas.

Five Focus Areas…

City with a Voice - Strategic Communication Plan 9/11

City with a Voice

• Develop and execute a comprehensive and targeted communication plan for employees

• Create and lead an internal communication task force

• Re-design the internal website with tools to empower employees to more effectively communicate with each other

The three main projects to support this focus area in the next two years are:

Goal: To increase employee understanding of City strategies, business goals and their roles in supporting those. To be measured by employee survey results on those criteria.

Strong and authentic internal communications Employees are the City’s front-line contact with residents on a daily basis. Providing employees with the information and resources they need to be ambassadors for the municipality and champions for the organization is a vital function of Corporate Communications. We will support building employee engagement with the intention of improving employee commitment to common goals and talent retention.

Five Focus Areas…

• Issue an annual report

Strategic Communication Plan

• Develop and execute a proactive media relations strategy

• Develop a reputation management strategy

The three main projects to support this focus area in the next two years are:

Goal: To increase key stakeholder understanding and valuing of the services provided by the City, and increase trust in City administration as effectively managing collective resources to provide effective and efficient public services. To be measured by a stakeholder interviews and a media audit.

Proactive and reputation-building communications As a leader in Greater Sudbury, the municipal government must build and maintain a reputation as a transparent and engaged partner in the community’s development. Communications are truthful and timely. They speak directly to emerging issues and respond to the needs of the community. Corporate Communications provides information and listens to residents, to engage citizens and employees and manage the reputation of the organization.

City with a Voice - Strategic Communication Plan 10/11

City with a Voice

• Gather resident feedback on communication tactics that support their needs, such as apps for leisure activities and social media usage

• Measure the outcomes of major communication plans to meet information needs of citizens

• Redevelop the municipal website

The three main projects to support this focus area in the next two years are:

Goal: To provide communications tools, channels and services that meet the information and feedback needs of citizens, as well as a two-way mechanism for citizen input. To be measured by citizen satisfaction survey with a focus on communications.

Citizen-focused communication: Be relevant to our community Citizens expect and deserve that communications from their municipal government are relevant, timely and accessible to them, and provided in ways that meet their information needs. Corporate Communications takes advantage of all avenues for communication with residents, including both traditional and new media.

Five Focus Areas…

Strategic Communication Plan

City with a Voice - Strategic Communication Plan 11/11

City with a Voice

Finally, in 2015, Communications will, as a result of the actions in the implementation plan, and concerted focus on training and education, be real partners in the achievement of the organization's business objectives.

When we measure the success of the strategic communication plan in 2015, we will see improvements in employee engagement (to be measured by results of a 2014 Employee Feedback Survey), in citizen satisfaction with municipal programs and services (to be measured by a citizen survey in 2014-2015), in the reputation of the organization (to be measured by the results of a media audit), in employee feedback around organizational communication (to be measured by the results of a 2014 Employee Feedback Survey).

How We’re Going to Get There…

Strategic Communication Plan

Presented To: City Council

Request for Decision Appointments of Members to Greater Sudbury Development Corporation Board

Recommendation THAT the City of Greater Sudbury appoint the following Councillors to the Greater Sudbury Development Corporation Board for the term ending November 30, 2014:

BACKGROUND The purpose of this report is to appoint Members of Council to the Greater Sudbury Development Corporation Board for the term ending November 30, 2014.

Presented:

Tuesday, Jan 29, 2013

Report Date

Wednesday, Jan 16, 2013

Type:

Managers' Reports

Signed By

Report Prepared By Brigitte Sobush Deputy City Clerk Digitally Signed Jan 16, 13 Recommended by the Department Caroline Hallsworth Executive Director, Administrative Services/City Clerk Digitally Signed Jan 23, 13 Recommended by the C.A.O.

Doug Nadorozny Appointments to Local Boards and Corporations are usually set Chief Administrative Officer out for the term of Council however at the December 8, 2010 Digitally Signed Jan 23, 13 Council meeting, the term of office for Council Members of various local board and corporations was reduced to a two year term. Those reduced to a two year term are as follows: Greater Sudbury Police Services Board; Nickel District Conservation Authority Board; Sudbury & District Health Unit Board; Greater Sudbury Housing Corporation Board; Committee of Management, Pioneer Manor; Greater Sudbury Utilities Inc. and Subsidiary Boards.

The Greater Sudbury Development Corporation Board was not included in the blanket motion as noted above however a motion was passed at the December 8, 2010 Council meeting appointing two members of Council to the Board for the term ending December 31, 2012 or until their successors are appointed. By-law No. 5, Section 4 (vi) for the City of Greater Sudbury Community Development Corporation, outlines that Council shall nominate up to three (3) members of Council as Directors of the Corporation in lieu of election while holding the office of member of Council of the City of Greater Sudbury. Such Directors will hold office for the term of Council of the City of Greater Sudbury, or for any lesser term as directed by Council, but in any event until such later date as their successor is appointed. With this said, because Council appointed Members until December 31, 2012 (for any lesser term as directed by Council), nominations to appoint up to three (3) Council Members to the Greater Sudbury Development Corporation will have to take place.

Selection The selection of these positions will be conducted in accordance with Article 45 of the Procedure By-law (attached). Council's procedure requires that in the event more candidates are nominated for the required position(s), those positions will be chosen using a simultaneous recorded vote. It is always in order for a Member of Council to nominate themselves and to vote for themselves. Under Robert's Rules of Order a nomination does not need a second. Once the successful candidates have been selected, then a resolution will be introduced confirming the appointment of the successful candidates.

Procedure Bylaw 2011-235 Article 45 1/2

Procedure Bylaw 2011-235 Article 45 2/2

Presented To: City Council

Request for Decision

Presented:

Tuesday, Jan 29, 2013

2013 Annual Grants Allocation

Report Date

Tuesday, Dec 18, 2012

Type:

By-Laws

By-Law:

2013-30

Recommendation THAT Council approve the allocation of the 2013 Grants as outlined in the report from the General Manager of Community Development; and THAT the appropriate by-law be passed.

Finance Implications The grants allocation to a variety of community groups and organizations have been included as part of the 2013 budget approval.

Executive Summary

Signed By

Report Prepared By Real Carre Director of Leisure Services Digitally Signed Dec 18, 12 Recommended by the Department Catherine Matheson General Manager of Community Development Digitally Signed Jan 14, 13 Recommended by the C.A.O. Doug Nadorozny Chief Administrative Officer Digitally Signed Jan 14, 13

As part of the 2013 budget process, Council approved the annual and one-time allocation of grants to a variety of community groups and organizations.

Background Senior Citizens Centres In accordance with the provisions of the Elderly Persons Centres Act which is mandated under the Ministry of Health and Long Term Care, the City contributes annually to the maintenance and operations costs of the approved Senior Citizen Centres in the amount of up to 20% of the centres' operating costs. The following is a summary of the approved Senior Citizens Centres including the yearly grant allocation: Club Accueil Âge d'Or - Azilda

$14,100

Nickel Centre Seniors Club

$ 6,700

Rayside-Balfour Senior Craft Shop

$ 5,700

Club Accueil Âge d'Or - Hanmer

$17,080

Onaping Falls Golden Age Club

$ 9,527

One Eleven Senior Citizens Centre Inc. - Sudbury

$12,000

Parkside OACS

$12,000

Club 50 - Chelmsford

$12,000

Community Centres The following six [6] community centres each receive an annual operating grant of $14,000: Wahnapitae Community Centre Skead Community Centre Penage Road Playground Association Beaver Lake Community Centre Carole Richard Park Community Centre Kukagami Campers Association Special Events The City provides an annual grant in the amount of $2,500 to the Anderson Farm Site Committee to assist with hosting the Annual Walden Fall Fair. An annual grant of $1,500 is provided to the Onaping Falls Lions Club to assist with the cost of hosting the Annual Onaping Falls Cavalcade of Colours. In addition, the City provides work-in-kind valued at $2,000 to the Ukrainian Senior Centre in support of the Annual Canadian Garlic Festival. The work-in-kind includes the installation of signs and fencing required to close the northbound lanes of Notre Dame Avenue between Elm Street and Ste-Anne Street, Sudbury. The City has joined community partners in contributing an annual grant to Science North in the amount of $10,000 to assist with the cost of purchasing fireworks for the Canada Day Celebrations. Volunteer Centre To provide an annual grant of $10,000 to the Volunteer Centre/Bénévolat Sudbury, operated by Volunteer Sudbury, in order to assist with the annual operating cost of the centre. Sudbury Regional Soccer Association The City provides a yearly grant in the amount of $25,000 to the Sudbury Regional Soccer Association in order to assist with the operational costs of the indoor soccer centre. The SRSA will be relocating the indoor soccer program from the Exhibition Centre to the new site which will be located on the St. Charles Secondary School property. The annual grant will be allocated once the new facility is operating. Youth Centres Council has approved an annual operating grant to the Rayside-Balfour Youth Centre in the amount of $40,000 and $20,000 to the Sudbury Action Centre for Youth along with an additional annual grant of $49,120 to cover staff wages. Sudbury Community Foundation The Sudbury Community Foundation's mission is to enhance the quality of life in the Sudbury area through the disbursement of funds in support and advancement of educational programs, heritage and local cultural traditions. Therefore, an annual grant of $50,000 is provided. Capreol Northern Railway Museum The City provides a yearly grant in the amount of $3,570 to assist with the operational costs of the museum. Community Action Networks [CANs] Operating Grants

Community Action Networks [CANs] Operating Grants Council approved the Community Action Networks 'Terms of Engagement' and further approved an annual operating grant of $2,500 to assist the following established CANs with administrative costs. The funds are intended to cover costs associated with promotion of activities, purchase of supplies, mailings, development of websites [other than mysudbury.ca] and other day to day expenses for CANs who meet the minimum eligibility requirements.

Uptown Ward 12 Capreol Coniston Copper Cliff Donovan/Elm West Garson/Falconbridge Minnow Lake New Sudbury Ward 12 Onaping Falls Azilda South End Walden Ward 1 Flour Mill Ward 12 Valley East Chelmsford Ward 8 Rainbow Routes To provide an annual grant of $30,000 to assist with the operating costs such as staffing, insurance and office expenses. Samaritan Centre To provide an annual grant in the amount of $27,000 to the Samaritan Centre to assist with the operating costs of the centre. Child Care Resources An annual grant in the amount of $20,000 is provided to Child Care Resources in order to operate a Developmental Summer Centre for children between the ages of 5-16 years with developmental disabilities. The program operates out of Gatchell Senior Public School. In addition to the annual grant, the organization will access the Gatchell Pool during the summer at no cost and the city will assist with advertising the summer program in the Leisure Guide. The city will also provide assistance in program registration. Sudbury Rainbow Crime Stoppers To provide a one-time grant in the amount of $50,000 in order to assist with ongoing operational costs.

Presented To: City Council

Request for Decision

Presented:

Tuesday, Jan 29, 2013

2013 Interim Tax Billing

Report Date

Monday, Dec 03, 2012

Type:

By-Laws

By-Law:

2013-31F

Recommendation

Signed By

That the 2013 Interim Levy By-Law be passed.

Background Section 317 (1) of the Municipal Act provides the authority for an interim tax levy prior to the adoption of the final estimates. For 2013, the interim tax levy dates have been established as March 5th and April 5 th, 2013. This by-law is a standard by-law placed before Council at the beginning of each year and represents the interim tax levy for 2013 and the tax due dates are comparable to the interim tax due dates established in 2012.

Report Prepared By Tony Derro Manager of Taxation Digitally Signed Dec 3, 12 Recommended by the Department Lorella Hayes Chief Financial Officer/Treasurer Digitally Signed Dec 4, 12 Recommended by the C.A.O. Doug Nadorozny Chief Administrative Officer Digitally Signed Dec 4, 12

In the past, the City of Greater Sudbury has levied 50% of the previous year’s property taxes as an interim billing in accordance with the Municipal Act. With 2013 being a reassessment year, it would be appropriate for the City to levy interim tax amounts with notional tax rates to complement the phased-in 2013 current value assessments, the estimated municipal tax levy and the estimated education tax rate. This authority is found in Section 317(9) of the Municipal Act which reads as follows: Adjustments to interim levy - If the council of a municipality is of the opinion that the taxes levied under subsection (1) on a property are too high or too low in relation to its estimate of the total taxes that will be levied on the property, the council may adjust the taxes on the property under subsection (1) to the extent it considers appropriate. It is recommended that the 2013 interim levy by-law be passed.

Presented To: City Council

Request for Decision

Presented:

Tuesday, Jan 29, 2013

2013 Omitted and Supplementary Tax Billing

Report Date

Monday, Dec 03, 2012

Type:

By-Laws

By-Law:

2013-32F

Recommendation

Signed By

That a by-law be passed authorizing the 2013 omitted and supplementary tax billing.

Background

Report Prepared By Tony Derro Manager of Taxation Digitally Signed Dec 3, 12

This report deals with the 2013 omitted and supplementary tax billing, including due dates for this billing.

Recommended by the Department Lorella Hayes Chief Financial Officer/Treasurer Digitally Signed Dec 4, 12

Sections 33 and 34 of the Assessment Act authorize a local municipality, in any year, to enter omitted and supplementary assessments on to the tax roll and to levy and collect realty taxes resulting from this additional assessment.

Recommended by the C.A.O. Doug Nadorozny Chief Administrative Officer Digitally Signed Dec 4, 12

Omitted and supplementary assessments are generated by property additions or changes that increase current value assessment. For omitted and supplementary assessments added to the tax roll after June 1, 2013 the due dates are: July 15, 2013 August 15, 2013 For omitted and supplementary assessments added to the tax roll after September 1, 2013 the due dates are: October 15, 2013 November 15, 2013 For omitted and supplementary assessments added to the tax roll after November 1, 2013 the due date is: December 17, 2013 It is recommended that the 2013 omitted and supplementary levy by-law be passed.