Clearance Guide
Content
2015 2016 Clinical
Clearance Guide
For the protection of yourself and patients, there are a number of requirements that need to be completed prior to
participation in clinical courses. Each semester has a date by which all requirements must be completed in order to be
eligible to participate in a clinical course during that semester.
Final Clearance Dates:
Fall 2015: July 31, 2015
Spring 2016: November 30, 2015
Clinical clearance is managed by the School of Nursing’s O ce of Student Services in Ackerson Hall on the Newark
Campus. While school is in session, there is also a representative of Student Services in our New Brunswick building
from Tuesday to Thursday. If you ever have questions please always feel free to walk in to the O ce of Student Services
or contact Mr. Gill directly at:
Mr. Jameson Gill, Director of Student Services Operations
Rutgers School of Nursing—Ackerson Hall, Room 102, 180 University Avenue, Newark, NJ 07102
Phone: 973 972 6693 Fax: 973 353 1189 Email: [email protected]
Clinical Clearance Requirements
Your clearance requirements consist of four parts: Health and Immunization, Criminal Background Check,
Cardiopulmonary Resuscitation (CPR) Training, and HIPAA Training. Health and Immunization requirements should
be completed immediately upon admission, while the remainder of the requirements must be completed according to
the final clearance dates listed above. Some requirements expire, so you need ensure you are cleared every semester.
Criminal Background Check and Urine Drug Screening
Required: Clear Background Check
Timeframe: 1 2 Weeks
All students are required to have a criminal background check through CertifiedBackground prior to being allowed to
participate
in
clinicals.
To
order
your
criminal
background
check,
go
to
h ps://www.certifiedbackground.com, enter “RU38” as your program code, click “Go”, and then complete all required
information. To order your urine drug screening, repeat the process using “RU38dt” as the program code. Your results
will be provided to the O ce of Student Services directly.
Health Insurance Portability and Accountability Act (HIPAA) Training
Required: Copy of passing score report from HIPAA test on blackboard
Timeframe: One hour
All students are required to complete HIPAA training prior to participating in clinicals. An informational video, a
PowerPoint presentation and a test on HIPAA rules and regulations can be found on blackboard at h p://
blackboard.newark.rutgers.edu/ under the “College of Nursing UG Student Information” section.
Cardiopulmonary Resuscitation (CPR) Training
Required: Copy of CPR card valid during your clinical course
Timeframe: One day
All students that participate in clinical courses are required to have a currently valid American Heart Association “BLS
for Healthcare Providers” CPR certification. These certifications can be completed at a variety of training centers and are
valid for 2 years from the day that you pass your course. A copy of your CPR card (front and back) should be submi ed
as a part of your clearance requirements.
Professional Liability Insurance
Required: Copy of “Certificate of Insurance” valid during your clinical course
Timeframe: 1 2 Weeks
Important: This is not health insurance. Every student needs to have professional liability insurance with a
minimum coverage of $1 million per occurrence and $6 million aggregate. You need “Registered Nurse
Student” liability insurance. This insurance can be purchased from any vendor of your choice, and the
university does not recommend any specific vendor. That said, many students choose to use NSO (Nurses
Service Organization) h p://www.nso.com to purchase their professional liability insurance.
Rutgers School of Nursing h p://nursing.rutgers.edu/
2015 2016 Clinical Clearance Guide Page 1
2015 2016 Clinical
Clearance Guide
Health and Immunization Requirements
MMR:
Required:
A record of a completed 2 dose immunization series or a titer showing immunity for
combined MMR or Measles, Mumps and Rubella independently.
Timeframe: Up to 1 month
Hepatitis B:
Required: A record of a completed 3 dose immunization series or a titer showing immunity.
Timeframe: Up to 6 months
Varicella:
Required: A record of a completed 2 dose immunization series or a titer showing immunity.
Timeframe: Up to 1 month
Note:
Having had the chicken pox in the past is not su cient for this requirement. A statement
from your physician that you have had chicken pox in the past *will not* be accepted.
Tetanus/Diphtheria/Pertussis:
Required: A record of receiving an Adult Tdap vaccine in the last 10 years.
Timeframe: One day
Note:
If you have never had the Tdap vaccine one dose is required even if you have had a Td
vaccine within the last 10 years.
Physician certification:
Required: Physician certification of good health
Timeframe: One day
Note:
All students that participate in clinicals must undergo an annual physical exam and have
their physician certify that they are in good health, free from communicable diseases, and
able to function in clinical classes without restriction.
TB Testing:
Required:
2 step PPD OR FDA approved blood assay for TB. Each following year you must have an
annual PPD test OR blood test. If you receive a positive result, a record of the date and result
of your X Ray is required. If your X Ray indicates tuberculosis infection, a record of the date
of treatment is required.
Timeframe: Up to 3 weeks
Note:
If you fulfill this requirement with annual PPD testing, make sure that your annual PPD
tests are within 12 months from your previous test. If you wait longer than 12 months, you
will need to take a 2 step PPD test again.
Flu:
Required: Proof of having received the seasonal Influenza vaccine, or a signed declination form.
Timeframe: One day
Note:
All students must present proof of having received the flu vaccine or must submit a
declination form to be cleared for clinicals. Due to availability of the vaccine, students
preparing for fall clinicals do not need to submit flu vaccination documentation until
October. Emails are sent out in September of each year with specific due dates.
Rutgers School of Nursing h p://nursing.rutgers.edu/
2015 2016 Clinical Clearance Guide Page 2
Clearance Guide
For the protection of yourself and patients, there are a number of requirements that need to be completed prior to
participation in clinical courses. Each semester has a date by which all requirements must be completed in order to be
eligible to participate in a clinical course during that semester.
Final Clearance Dates:
Fall 2015: July 31, 2015
Spring 2016: November 30, 2015
Clinical clearance is managed by the School of Nursing’s O ce of Student Services in Ackerson Hall on the Newark
Campus. While school is in session, there is also a representative of Student Services in our New Brunswick building
from Tuesday to Thursday. If you ever have questions please always feel free to walk in to the O ce of Student Services
or contact Mr. Gill directly at:
Mr. Jameson Gill, Director of Student Services Operations
Rutgers School of Nursing—Ackerson Hall, Room 102, 180 University Avenue, Newark, NJ 07102
Phone: 973 972 6693 Fax: 973 353 1189 Email: [email protected]
Clinical Clearance Requirements
Your clearance requirements consist of four parts: Health and Immunization, Criminal Background Check,
Cardiopulmonary Resuscitation (CPR) Training, and HIPAA Training. Health and Immunization requirements should
be completed immediately upon admission, while the remainder of the requirements must be completed according to
the final clearance dates listed above. Some requirements expire, so you need ensure you are cleared every semester.
Criminal Background Check and Urine Drug Screening
Required: Clear Background Check
Timeframe: 1 2 Weeks
All students are required to have a criminal background check through CertifiedBackground prior to being allowed to
participate
in
clinicals.
To
order
your
criminal
background
check,
go
to
h ps://www.certifiedbackground.com, enter “RU38” as your program code, click “Go”, and then complete all required
information. To order your urine drug screening, repeat the process using “RU38dt” as the program code. Your results
will be provided to the O ce of Student Services directly.
Health Insurance Portability and Accountability Act (HIPAA) Training
Required: Copy of passing score report from HIPAA test on blackboard
Timeframe: One hour
All students are required to complete HIPAA training prior to participating in clinicals. An informational video, a
PowerPoint presentation and a test on HIPAA rules and regulations can be found on blackboard at h p://
blackboard.newark.rutgers.edu/ under the “College of Nursing UG Student Information” section.
Cardiopulmonary Resuscitation (CPR) Training
Required: Copy of CPR card valid during your clinical course
Timeframe: One day
All students that participate in clinical courses are required to have a currently valid American Heart Association “BLS
for Healthcare Providers” CPR certification. These certifications can be completed at a variety of training centers and are
valid for 2 years from the day that you pass your course. A copy of your CPR card (front and back) should be submi ed
as a part of your clearance requirements.
Professional Liability Insurance
Required: Copy of “Certificate of Insurance” valid during your clinical course
Timeframe: 1 2 Weeks
Important: This is not health insurance. Every student needs to have professional liability insurance with a
minimum coverage of $1 million per occurrence and $6 million aggregate. You need “Registered Nurse
Student” liability insurance. This insurance can be purchased from any vendor of your choice, and the
university does not recommend any specific vendor. That said, many students choose to use NSO (Nurses
Service Organization) h p://www.nso.com to purchase their professional liability insurance.
Rutgers School of Nursing h p://nursing.rutgers.edu/
2015 2016 Clinical Clearance Guide Page 1
2015 2016 Clinical
Clearance Guide
Health and Immunization Requirements
MMR:
Required:
A record of a completed 2 dose immunization series or a titer showing immunity for
combined MMR or Measles, Mumps and Rubella independently.
Timeframe: Up to 1 month
Hepatitis B:
Required: A record of a completed 3 dose immunization series or a titer showing immunity.
Timeframe: Up to 6 months
Varicella:
Required: A record of a completed 2 dose immunization series or a titer showing immunity.
Timeframe: Up to 1 month
Note:
Having had the chicken pox in the past is not su cient for this requirement. A statement
from your physician that you have had chicken pox in the past *will not* be accepted.
Tetanus/Diphtheria/Pertussis:
Required: A record of receiving an Adult Tdap vaccine in the last 10 years.
Timeframe: One day
Note:
If you have never had the Tdap vaccine one dose is required even if you have had a Td
vaccine within the last 10 years.
Physician certification:
Required: Physician certification of good health
Timeframe: One day
Note:
All students that participate in clinicals must undergo an annual physical exam and have
their physician certify that they are in good health, free from communicable diseases, and
able to function in clinical classes without restriction.
TB Testing:
Required:
2 step PPD OR FDA approved blood assay for TB. Each following year you must have an
annual PPD test OR blood test. If you receive a positive result, a record of the date and result
of your X Ray is required. If your X Ray indicates tuberculosis infection, a record of the date
of treatment is required.
Timeframe: Up to 3 weeks
Note:
If you fulfill this requirement with annual PPD testing, make sure that your annual PPD
tests are within 12 months from your previous test. If you wait longer than 12 months, you
will need to take a 2 step PPD test again.
Flu:
Required: Proof of having received the seasonal Influenza vaccine, or a signed declination form.
Timeframe: One day
Note:
All students must present proof of having received the flu vaccine or must submit a
declination form to be cleared for clinicals. Due to availability of the vaccine, students
preparing for fall clinicals do not need to submit flu vaccination documentation until
October. Emails are sent out in September of each year with specific due dates.
Rutgers School of Nursing h p://nursing.rutgers.edu/
2015 2016 Clinical Clearance Guide Page 2
