Contractor Program
Content
Contractor Safety Program
To: From: Date: Re:
(Your company Name) Vendor / Contractor Ellen Schieber, Safety Engineer 11/19/10 Contractor Safety Program
The (Your company Name)is in the process of updating the policy regarding its use of outside contractors. California Risk Management Program requires all contractors to be trained in the hazards of the facility and in all applicable State and Federal regulations that pertain to this site. Our goal is to better ensure the safety of (Your company Name)and contractor personnel. We are establishing a system whereby contractor safety training can be readily identified. Contractor access to the facility will depend on: 1. Certification that contractor employees have received required safety training.
2. Certification
that contractor employees Name)site-specific safety and health policies.
understand
(Your
company
Once proof of this training is obtained, a contractor pass for each employee will be issued and located at security to be given out and collected as contractor personnel arrive and exit the facility. Contractor personnel will not have access to the site without this pass. Note: if your employees have a permanent badge, they are not subject to returning them daily. In order to begin this process, we will need the attached forms reviewed and the items in bold (see attachments list below) completed and returned with a copy of your company’s written safety & health program (IIPP) and verification of your employee’s attendance at all safety required safety related training (i.e. Lockout / Tagout, Confined Space, Hazard Communication, etc.). Training verification shall include; 1) copy of the course sign-in sheet with Employee’s Name, date of attendance, hours if required for training and 2) the course outline or agenda. If you wish to list multiple people at one time, please provide all sign-in sheets and a cover sheet listing all applicable personnel. If your company will be erecting scaffolding, using powered industrial vehicles, hoists or cranes, a current copy of the certification or license is required and must be present with the employee while working or operating equipment. Please contact me with any questions 949-435-8257. Your cooperation in helping us to achieve a greater level of safety for all persons working in our facility is greatly appreciated. Regards,
Attachments:
Contractor Safety Program
Contractor Safety Program Contractor Training Program Contractor Acknowledgement Contractor Hazardous Material Inventory Form Contractor Hazardous Material Approval Form
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Contractor Safety Program
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Table of Contents
Contractor Safety Program Table of Contents Policy 62712927.doc When Printed User Must Verify Revision Purpose and Scope 62712927.doc When Printed User Must Verify Revision Definitions: 62712927.doc When Printed User Must Verify Revision Responsibilities i i 1 1 2 2 3 3 5
(Your company Name)Management...............................................................................................5 (Your company Name)Facilities Engineers/Project Managers/Section Managers..........................5 (Your company Name)Purchasing Department..............................................................................6 (Your company Name)Environmental Health and Safety (EH&S) Department.............................6 Contractor Representative and Employees .....................................................................................6
62712927.doc When Printed User Must Verify Revision Contractor Expectations 62712927.doc When Printed User Must Verify Revision
6 8 9
General Expectations .....................................................................................................................8
Safety Staffing and Communication.............................................................................................10 General Construction Rules..........................................................................................................11
Site Incident Prevention Program (SIPP) 62712927.doc When Printed User Must Verify Revision
12 12
Accident / Injury / Occupational Illness Reporting and Response 14
Incident Reporting........................................................................................................................14 Incident Investigation...................................................................................................................14
Emergency Procedures
15
Evacuation....................................................................................................................................15 Earthquake....................................................................................................................................15
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Fire ...............................................................................................................................................16 Medical Emergency......................................................................................................................16 Power Outage ...............................................................................................................................16
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Elevator Failure............................................................................................................................18 Work Place Violence....................................................................................................................18 Regional Emergency.....................................................................................................................18 Severe Weather.............................................................................................................................19 Unidentified Odor.........................................................................................................................19
Chemical Management
20
Hazard Communication................................................................................................................20 Material Safety Data Sheets.............................................................................................20 Labeling...........................................................................................................................20 Hazardous Materials Usage and Storage.......................................................................................20 PPE...............................................................................................................................................21 Hazardous Waste..........................................................................................................................21
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Spill Prevention............................................................................................................................22 Asbestos........................................................................................................................................22
Confined Space Management
23
Confined Space Procedures /Expectations....................................................................................23 Fab Floor Tile Management..........................................................................................................23 Requirements for Raised Floors.......................................................................................23
62712927.doc When Printed User Must Verify Revision Fire Prevention
23 25
Hot Work Permit System..............................................................................................................25 Housekeeping...............................................................................................................................27 Housekeeping and Combustible Material.........................................................................27
Control of Hazardous Energies
29
Electrical Safety............................................................................................................................29 Electrical Qualifications...................................................................................................29 General Safety Procedures and Practices.........................................................................29 High Voltage Work..........................................................................................................30 Working on Energized Equipment...................................................................................30
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Safety Observer................................................................................................................31 Personal Protective Equipment........................................................................................31 Accident Prevention Signs, Labels, and Tags..................................................................31 Using Ground Fault Circuit Interrupters..........................................................................31
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Safe Wiring Methods.......................................................................................................32 Permanent and Temporary Wiring...................................................................................32 Work in Hazardous Locations..........................................................................................33 Lockout / Tagout...........................................................................................................................33 Qualifications...................................................................................................................33 Written Procedures ..........................................................................................................33 Multi-Employer Workplace ............................................................................................34 Lockout/Tagout General Procedure.................................................................................34
Fall Prevention
35
Typical Elevated Work Locations and Associated Hazards..........................................................35 Methods of Safeguarding Elevated Work Locations........................................................35 Fall Restraint and Fall Arrest Systems..........................................................................................36 Equipment Inspection, Marking and Storage...................................................................37 Ladder Safety................................................................................................................................37 Elevating Work Platforms and Aerial Devices..............................................................................38 Scaffolds.......................................................................................................................................38 Window Cleaning.........................................................................................................................39 Overhead Work.............................................................................................................................40
Bloodborne Pathogens 62712927.doc When Printed User Must Verify Revision Training 62712927.doc When Printed User Must Verify Revision Appendix 1 62712927.doc When Printed User Must Verify Revision 62712927.doc When Printed User Must Verify Revision Attachment 1 62712927.doc When Printed User Must Verify Revision
41 41 43 43 45 45 46 47 47
Contact List...................................................................................................................................45
Contractor Acknowledgement......................................................................................................47
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62712927.doc When Printed User Must Verify Revision Attachment 2 62712927.doc When Printed User Must Verify Revision 62712927.doc When Printed User Must Verify Revision Attachment 3 62712927.doc When Printed User Must Verify Revision 62712927.doc When Printed User Must Verify Revision Attachment 4 62712927.doc When Printed User Must Verify Revision Slides from the Training Program Contractor / Visitor Training 1 Contractor Safety Training
49 50 50 51 52 52 54 55 55 56 56 56
Contractor Hazardous Material Inventory Form .........................................................................50
Contractor Hazardous Material Approval Form............................................................................52
Contractor Training Program .....................................................................................................55
Rev. 3............................................................................................................................................56
This is ..........................................................................................................................................56 Module 1: .....................................................................................................................................56 General Safety Awareness ..............................................................................................56 Module 2: Emergency Procedures ...............................................................................................56 Module 3: EHS Programs and Policies Awareness.......................................................................56
2 Environmental, Heath, and Safety Policy
56
(Your company Name) is committed to the environment, health and safety of our facilities. We strongly contend that good environmental management and prevention of injury & ill health of our employees and surrounding community are key components of our overall business strategy. ......................................................................................................................................................56 All employees and contractors are expected to conduct business in a safe and efficient manner and to adhere to all environmental, health and safety policies and procedures. ...........................56
3 EHS Policy continued…..
56
To this end, the company affirms its commitment to achieve the following objectives:...............56 Prevent Accidents, Injuries and Ill Health .......................................................................56 Identify and Correct unsafe acts and/or conditions..........................................................56 Continuously improve the Health & Safety of the work environment..............................56 Provide job training with effective feedback....................................................................56
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Comply with applicable local, state and federal Occupational Safety and Health standards. ........................................................................................................................56 Monitor and comply with the environmental regulatory requirements that apply to our business............................................................................................................................56 Define and accomplish Environmental, Health & Safety Objectives and Targets............56 Conserve natural resources and prevent pollution............................................................56 Continuously improve our Environmental Aspects and take appropriate actions when necessary. ........................................................................................................................57 Emphasize individual responsibility for Environmental, Health & Safety awareness by all employees and contractors. .............................................................................................57 Collaborate with relevant authorities, customers, suppliers and interested parties to ensure relevant environmental aspects are addressed. ................................................................57 Consider the impact of our actions on the environment during business planning, design, execution, manufacturing, new process introduction and facility upgrades.....................57
4 ISO 14001
57
Environmental Policy - Minimizing impact on the Environment (ISO14001)..............................57 Commit to meeting the regulatory requirements..............................................................57 Conserving natural resources and pollution prevention....................................................57 Continuous improvement in our operations.....................................................................57 Emphasize individual responsibility................................................................................57 Impact of our actions on the environment........................................................................57
5 Environmental Aspects and Impacts 6 General Safety Requirements
57 58
......................................................................................................................................................57
Identification Badges must be displayed at ALL times.................................................................58 Alcohol & Drugs are Prohibited...................................................................................................58 Smoking is Prohibited inside all buildings....................................................................................58 Smoke outside in designated areas................................................................................................58 Be Aware of Signs........................................................................................................................58 Follow direction of warnings........................................................................................................58 Comply with our policies and procedures.....................................................................................58
7 Injury & Illness Prevention Program (IIPP) Responsibilities
58 58
Everyone is responsible for Safety at (Your company Name)......................................................58 All Employees, Managers, Executives, and Contractors play a part in making Safety work at (Your company Name).................................................................................................................58
8 It’s Everyone’s Responsibility
58
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To follow documented (Your company Name) Policies and Procedures;.....................................58 Promptly reporting any accidents, unsafe conditions, or unsafe acts to their supervisor/manager; ......................................................................................................................................................58 Suggestions solutions to improve the safety of the process, equipment, production materials, training, or the building by talking with their (Your company Name) POC. ................................58 Obtaining information about EHS procedures from their supervisor/manager..............................58
9 Definitions
59
Contractor Representative is a contractor employer, onsite manager, supervisor or foreman who is responsible for contractor work product and ensures the safety of contract employees (including subcontractors) and the safety of (Your company Name) personnel, property, and operations.....59 POC – (Your company Name) Point of Contact – The person from (Your company Name) that is responsible for the Contractor and work to be done......................................................................59 EH&S – Environmental Health and Safety...................................................................................59
10 The Contractor Representative
59
Knowing all aspects of the (Your company Name) Contractor Safety Program...........................59 Communicating such to employees and/or subcontractors under their control who work on (Your company Name) premises.................................................................................59 Ensuring contractor employees are familiar with the program’s contents and requirements .........................................................................................................................................59 Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to the (Your company Name) Project Manager or EH&S Manager .................................................59 Developing and submitting work plans to the (Your company Name) project manager (before work starts) for jobs that may affect (Your company Name) employees or operations.................59 Incorporating safety precautions into contractor work plans and activities to mitigate known hazards and minimize unforeseen hazards....................................................................................59
11 The Contractor Representative cont.
59
Supplying copies of Material Safety Data Sheets (MSDSs) to (Your company Name) Safety Services for chemicals before bringing them on site.....................................................................59 Training its employees on topics and procedures applicable to the contractor’s job duties and related hazards..............................................................................................................................59 Providing written documentation on employee training and experience, proof of insurance, and injury experience to (Your company Name) when requested .......................................................59 Providing equipment necessary to perform the contracted work, including personal protective equipment (PPE) for contractor employees...................................................................................59
12 Contractor employee’s
60
Adhering to the (Your company Name) Contractor Safety Program and Contractors’ safety program.........................................................................................................................................60 Following regulations, codes, and other legal obligations regarding the performance of the work ......................................................................................................................................................60
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Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to supervisors, the (Your company Name) Project Manager or EHS Manager ................................60 Wearing PPE relevant to the task .................................................................................................60 Supplying copies of Material Safety Data Sheets (MSDSs) when asked......................................60 Contacting the POC to communicate the need for Onsite Environmental Services Contractor to dispose of chemicals, contaminated debris, and empty chemical containers.................................60
13 Contractor employee’s cont.
60
Cleaning up worksites at the end of each work shift and re-establishing walkways and common areas as requested by (Your company Name)...............................................................................60 Obtaining required permits such as Hot work permits or Confined Space Entry Permits prior to conducting work where the permit is required..............................................................................60 Participating in required safety and health training programs.......................................................60 Briefing the (Your company Name) Project Manager on unique or unseen hazards (Your company Name) employees may encounter on the job site...........................................................60 Taking precautionary measures to ensure (Your company Name) employees and property are protected (i.e., barricades, signage, coordination with other contractors, scheduling after hours work, 100......................................................................................................................................60
14 Unsafe Acts
60
Contractors and employees must comply with all (Your company Name) Policies.....................60 If you see work being performed unsafely by either an employee or a contractor,.......................60 ask them to stop and ........................................................................................................60 Report it to:......................................................................................................................60
15 Our Policies and Procedures
61
(Your company Name) has many Health & Safety Policies and Procedures, here are a few of them:.............................................................................................................................................61 Hazard Communication...................................................................................................61 Hazardous Waste Disposal...............................................................................................61 Control of Hazardous Energy...........................................................................................61 Fire Protection / Hot work ...............................................................................................61 Respiratory Protection......................................................................................................61 Confined Space Awareness..............................................................................................61 Emergency Response Procedures.....................................................................................61 Talk to your Manager, Supervisor or (Your company Name) Point of Contact for more information on Policies and Procedures that are relevant to your job. .........................................61 Module 3 of this presentation will provide you with and introduction to our Policies and procedures.....................................................................................................................................61
16 Work Requiring Permits
61
Hot work – ...................................................................................................................................61
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Hot work permits are required for all persons that are Cutting Welding & Braising. ......61 Contact your Point of Contact to obtain a permit.............................................................61 Confined Space Program..............................................................................................................61 All Confined Space work must be done in compliance with the Confined Space Permit program............................................................................................................................61 Do not enter a confined space without obtaining a permit from your Point of Contact or Facilities Manager............................................................................................................61 Line Opening Permits..................................................................................................................61 ........................................................................................................................................61
17 Eliminating Accidents
61
The key to eliminating accidents is to work on eliminating Unsafe Acts and Conditions.............61 You are responsible for stopping unsafe acts and reporting unsafe conditions and behaviors!.....61 80%-90% of all accidents are due to unsafe acts-things people do that are unsafe!......................61 Reducing unsafe acts reduces potential accidents!...........................................................61 10-20% are due to unsafe conditions............................................................................................61 Fix or report unsafe conditions!.......................................................................................61
18 Reporting Near Misses
62
What is a Near Miss?....................................................................................................................62 A Near Miss is an incident where an injury, illness or property damage could have occurred but did not. .......................................................................................................62 Typically these are either situations that we see around the facility and think "that could cause an accident" or situations we experience and think "I could have gotten hurt just now.“................................................................................................................................62 Why is it important to report a Near Miss?...................................................................................62 For every 300 Near Miss incidents, there are at least 29 minor incidents (requiring first aid) or one major incident (requiring more than first aid)................................................62 How do I report a Near Miss?.......................................................................................................62 The easiest way to report a Near Miss incident is to use the link on either the (Your company Name)net or Ops pages of the (Your company Name) ....................................62 You can also call the (Your company Name) Industrial Safety Specialist at x8433 or let your supervisor know.......................................................................................................62
19 Reporting an Injury or Illness
62
For emergency medical situations dial (Your Locations emergency number) FIRST!..................62 Report all accidents and injuries to your supervisor/manager immediately (Contractors need to inform their (Your company Name) point of contact as well as their own company supervisor/manager)......................................................................................................................62 The (Your company Name) ERT has been trained in first aid, CPR, and AED use – they will ensure you get the proper care for your situation. ........................................................................62
20 Summary of Module 1
62
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(Your company Name) has many policies and procedures covering Health & Safety – It is your responsibility to follow them........................................................................................................62 Stop unsafe acts & report unsafe conditions.................................................................................62 Report all injuries and illnesses immediately................................................................................62 For more information contact your Supervisor/Manager, (Your company Name) Point of Contact, or the EH&S Department at X8257 or X8433..............................................................................62 In the event of an emergency, dial (Your Locations emergency number)...........................................................................................62
(Your company Name) Emergency Preparedness 21 Contractor Safety Training
63 63
Module 2.......................................................................................................................................63
This is ..........................................................................................................................................63 Module 1: General Safety Awareness Training............................................................................63 Module 2: .....................................................................................................................................63 Emergency Training.........................................................................................................63 Module 3: EHS Programs and Policies Awareness.......................................................................63
22 WELCOME TO (YOUR COMPANY NAME) EMERGENCY PREPAREDNESS
63
It’s important to know what to do in an emergency......................................................................63 (Your company Name) has a written Business Emergency Plan ..................................................63 And...............................................................................................................................................63 Trained Emergency Response Team (ERT)..................................................................................63
23 EMERGENCY NUMBER
63
To Activate the ERT ....................................................................................................................63 or ..................................................................................................................................................63 To Report an Emergency..............................................................................................................63 Dial extension (Your Locations emergency number)....................................................................63
62712927.doc When Printed User Must Verify Revision 24 Emergency Procedures
56 64
(Your company Name)’s Business Emergency Plans Can be found in Document........................64 Business Emergency Plan................................................................................................64 Emergency Response Procedures.....................................................................................64 (Your company Name) Visitor Environmental Health and Safety Awareness (Handout Available In The Lobby)..................................................................................64 These documents cover what to do in case of:..............................................................................64 Building Evacuation.........................................................................................................64
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Chemical contact and spill...............................................................................................64 Earthquake.......................................................................................................................64 Fire alarm and Fire...........................................................................................................64 Injury and Illness..............................................................................................................64 Power Failure...................................................................................................................64 Toxic Gas Alarms and unknown odors ...........................................................................64
25 Building Evacuation
64
In the Event of an Evacuation.......................................................................................................64 Safely stop operations. Look for closest emergency EXIT and exit the building..........................64 Do NOT remove smock until completely out of building.............................................................64 Proceed down any stairway (Do NOT use the elevator)...............................................................64 Exit building and proceed to your assigned area off (Your Location) Road. (Ask your supervisor or point of contact for which area to meet in)...............................................................................64 Check in with your supervisor or point of contact and wait in the assigned area for instructions. 64 Evacuation Tips............................................................................................................................64 Always keep your car keys with you. ..............................................................................64 Memorize at least two different routes out of your work area..........................................64
26 In Case of Chemical Contact
64
Immediate go to the nearest eye wash / safety shower..................................................................64 Flush your eyes or shower for a minimum of 15 min. ..................................................................................................................64 Remove contaminated clothing while showering.............................................................64 Neutralizing and removing the chemical is paramount.................................................................64 Call Emergency by dialing (Your Locations emergency number), ..............................................64 additional medical treatment may be necessary...............................................................64 Injury and illness will be covered later.........................................................................................65
27 Toxic Gas Alarm
65
Isolate the area .............................................................................................................................65 Evacuate to the SMOCK ROOM..........................................................................................................................65 The ERT will be activated ...........................................................................................................65 Do not re-enter the area until it is safe to do so All rooms can be independently isolated, not all areas of the FAB will evacuate.........................65
28 Unknown Odor
65
An odor – by itself- is not necessarily an emergency....................................................................65 Odors are a regular occurrence in the Fab.....................................................................................65
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Follow these general guidelines:...................................................................................................65 If it is just an odor – notify your supervisor.....................................................................65 Treat the odor as an emergency if the odor is causing adverse symptoms........................65 Isolate the area, evacuate to the smockroom (if in the Fab) or other safe area.................65 If unsure – treat the situation as an emergency.................................................................65
29 Fires & Fire Alarms
65
If you see smoke or flames, .........................................................................................................65 activate a fire pull box in the area and leave immediately. .............................................65 Dial (Your Locations emergency number) from the smockroom or other safe area.........65 If you hear the Fire Alarm going off, ...........................................................................................65 Evacuate the area the building ........................................................................................65 Go to the (Your Location) Parking lot to your assigned area..........................................65 The ERT and Fire Department will respond to the Fire................................................................65 If you have been trained and it is safe to do so, use a fire extinguisher to put out the fire............65
30 Earthquake
66
Don’t panic...................................................................................................................................66 Duck, cover & hold in Safe Location (possibly out of area).........................................................66 Wait for shaking to stop. ..............................................................................................................66 If the area is unsafe, .....................................................................................................................66 Evacuate to a safe area after the shaking has stopped and ..................................................................................................................................66 Report the unsafe condition or other issues to Security Dial x (Your Locations emergency number).........................................................................................................66 A Building Evacuation may occur ...............................................................................................66 if not start cleaning-up and listen for further instructions.................................................66
31 Injury and Illness
66
Report all injuries, no matter how minor to your manager or supervisor......................................66 Non (Your company Name) Employees should make sure they contact their supervisor or manager from their own company as well as their Point of Contact at (Your company Name)..............................................................................................................................66 Report all medical or life threatening injuries by calling (Your Locations emergency number)...66 The ERT will assist anyone who has an emergency onsite at (Your company Name).....66 Non (Your company Name) Employees will be sent to either the medical clinic their company uses or to the Emergency Room depending on the severity of the Injury or Illness...............................................................................................................................66
32 Injury & Illness (Cont.)
66
Minor Injuries...............................................................................................................................66 These are first aid type injuries that can be treated with a First Aid Kit...........................66
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First Aid Kits can be found throughout the facility..........................................................66 ERT Activation is not required but you must notify your supervisor or point of contact at (Your company Name).....................................................................................................66 Medical Treatment .......................................................................................................................66 These cases require more than First Aid but are NOT life threatening.............................66 ERT Activation IS required and you MUST notify your supervisor................................66 ERT Members are specifically trained to respond to medical emergencies.....................66
33 Injury & Illness (Cont.)
67
Dial (Your Locations emergency number)....................................................................................67 State the emergency .....................................................................................................................67 Security will .................................................................................................................................67 Activate the ERT and send them to your location............................................................67 and ..................................................................................................................................67 Call the paramedics..........................................................................................................67 Your supervisor or Point of Contact MUST notified....................................................................67
34 Summary of Module 2
67
Know Your Role...........................................................................................................................67 Follow All Emergency Procedures...............................................................................................67 In the event of an emergency DIAL (Your Locations emergency number)..............................................................................67 By calling (Your Locations emergency number), this activates the ERT and gets you a quick response!.......................................................................................................................................67 Report all injuries and illnesses to your supervisor.......................................................................67 Chemical alarm - Evacuate to the smockroom or other safe location............................................67 Fire alarm - Evacuate the building ...............................................................................................67 Cooperate with the (Your company Name) Emergency Response Team......................................67
35 EHS Policy and Procedures Awareness 36 Contractor Safety Training
67 67
Module 3.......................................................................................................................................67
This is ..........................................................................................................................................67 Module 1: General Safety Awareness Training............................................................................67 Module 2: Emergency Training....................................................................................................67 Module 3: .....................................................................................................................................67 EHS Policy and Procedures Awareness...........................................................................67
37 Objectives
68
This training module will help you learn:.....................................................................................68
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Understand the Safety Program ...................................................................................................68 Programs covered but not limited to:...............................................................................68 Understand the Hazards at (Your company Name)..........................................................68 Gain a better understanding of.........................................................................................68
38 General Information
68
(Your company Name)has on site a wide variety of Chemicals and other hazards.......................68 Compliance with all EH&S programs and policies is mandatory.................................................68 Failure to abide by (Your company Name)rules and regulations, will lead to removal from the site, up to and including permanent restriction from the site.........................................................68
39 EHS Requirements of Contractors
68
Signed Copies of the following documents must be onsite prior to starting the work. .................68 Contractor Acknowledgment...........................................................................................68 Hazardous Materials Inventory........................................................................................68 Environmental, Health & Safety Agreement form..........................................................68 Contractor Employee Training Document.......................................................................68 A copy of all Powered Industrial Vehicle Licenses the employee will be using. If licenses is not available, Training documentation will be accepted...............................................68
40 Fall Protection
69
Fall protection is required for .......................................................................................................69 all work over 6 ft off the ground and ...............................................................................69 with in 10 ft from the edge of an opening........................................................................69 Fall protection rescue program must be on file with the EHS department prior to starting the Job. ......................................................................................................................................................69 Fall protection systems must be inspected prior to use.................................................................69 Typical Elevated Work Locations.................................................................................................69 Roof.................................................................................................................................69 False ceilings....................................................................................................................69 Unprotected Elevated Work Platforms: ...........................................................................69 All ladders must be.......................................................................................................................69 In good working condition...............................................................................................69 Inspected prior to use.......................................................................................................69 Returned to where you got them......................................................................................69 Stored on racks or chained to the wall if stored upright or layed on the floor to prevent them from falling onto people..........................................................................................69
41 Powered Industrial Vehicles
69
No Contractor can use (Your company Name) PIV’s with out written approval from the EHS or Facilities Management..................................................................................................................69 A license for each person who will drive the PIVs is required prior to use of a PIV.....................69
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If a contractor brings a PIV on site. It is the contractors responsibility to;....................................69 Obtain approval prior to bringing it on site......................................................................69 supply all needed training for that vehicle........................................................................69
42 Personal Protective Equipment
69
Proper PPE is required on site.......................................................................................................69 Contractors must provide their employees with the proper PPE to complete the work.................69 A List of respirator approved persons must be given to the EHS department prior to contractor employees using tight fitting respirators.......................................................................................69 Contact the (Your company Name) POC for information on the proper PPE required for this site and the work being conducted.......................................................................................................69
43 Lock out / Tag Out (LOTO)
70
LOTO is required to be used to control hazardous energy at this site...........................................70 Failure follow LOTO procedures can result in removal from this site..........................................70 Contractors must provide a copy of their LOTO program if they wish to use their own companies procedures.....................................................................................................................................70 Contract employees must have a lock and tag on any piece of equipment where hazardous energy may cause harm............................................................................................................................70
44 Fire Prevention
70
Hot work is prohibited in the following circumstances, unless steps have been taken to prevent ignition and work is authorized by the (Your company Name) Project Manager and the EH&S Department:..................................................................................................................................70 Areas that have not received authorization by the (Your company Name) Project Manager...........................................................................................................................70 When the sprinkler system or other fire suppression system is impaired.........................70 Within or around a potentially explosive atmosphere......................................................70 Within a confined space, unless performed under a valid permit authorized by the (Your company Name) Project Manager and the EH&S Department........................................70 Adjacent to large quantities of exposed ignitable materials.............................................70 On or near pressurized or unpurged gas or chemical lines or containers..........................70 On a metal partition, wall, ceiling, or roof with a combustible covering, or on walls or partitions of combustible-type panel construction............................................................70 On pipes or metal contacting combustible walls, partitions, ceilings, or roofs if conduction could cause ignition.......................................................................................70
45 Hot Work Permit
70
The signed HWP is valid for one shift or 12 hours, after which another permit must be requested by the contractor and signed by the authorized (Your company Name) Facilities Department representative................................................................................................................................70 A permit is required for all open flame, cutting welding or Brazing. ...........................................70 Contact your POC for the permit..................................................................................................70
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46 Hearing Conservation
70
(Your company Name) has several areas that are considered Hearing conservation areas............70 Any area with noise over 85 dB’s has been included in the Hearing conservation area................70 Person’s working in these areas must wear hearing protection.....................................................70
47 Radiation (Ionizing and Non-ionizing)
71
(Your company Name) does not have Ionizing radioisotopes point source radiation...................71 (Your company Name) utilized X-ray tube and/or electromagnetic waves to produce ionizing radiation, .....................................................................................................................................71 Areas with Radiation producing equipment is off limits to non-authorized personnel..................71 Lasers and RF generators are used throughout the Fab area.........................................................71 Contact the EH&S department if you have any questions.............................................................71
48 Hazardous Materials
71
Some Common Hazard Classes At (Your company Name).........................................................71 Flammable.......................................................................................................................71 Corrosive..........................................................................................................................71 Poison..............................................................................................................................71 Oxidizer...........................................................................................................................71 Cryogen...........................................................................................................................71
49 Hazardous Materials
71
Flammable: .................................................................................................................................71 A substance which will catch on fire and burn rapidly under ordinary conditions; for example liquids with a flashpoint below 100oF and solids that ignite readily..................71 Examples: Acetone, Isopropyl Alcohol.........................................................................................71
50 Hazardous Materials
71
Corrosives: ..................................................................................................................................71 a chemical which causes visible destruction of, or irreversible changes, in living tissue by chemical action at the site of contact, or that has a severe corrosion rate on structural materials. .........................................................................................................................................71 Examples: Ammonia, Hydrochloric Acid.......................................................................71
51 Hazardous Materials
72
Cryogen: .....................................................................................................................................72 A gas that has been transformed into an extremely cold refrigerated liquid that is stored at temperatures below -130oF. ............................................................................................72 Example: Nitrogen, Argon..............................................................................................72
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53 Hazardous Materials Identification The NFPA Hazard Rating System
72
The NFPA Hazard Rating System is used by the Fire Department to tell at a glance the maximum hazard present in a building that contains Hazardous Materials ...................................................72 At (Your company Name), there are NFPA labels on the various chemical bays of the bulk building and on the main fabrication building. ...........................................................................72 You may also see these labels on gas cabinets, gas rooms, and other storage areas that contain hazardous materials. .....................................................................................................................72
53 Chemical Storage
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Contractors shall follow safe chemical storage and handling procedures, including the following: ......................................................................................................................................................72 Do not store chemicals on the floor or on shelves where they might protrude into traffic areas or be subject to falling. ...........................................................................................72 Store flammable liquids, oxidizers, reducing agents, acids and bases in properly labeled cabinets approved for the particular hazard – while not in use. .......................................72 Segregate incompatible chemicals and provide them with adequate secondary containment (e.g., separate acids from bases, and flammables from oxidizers). When in doubt, consult the MSDS or EH&S Department. ............................................................72 Do not generate extreme heat, sparks, or open flames in chemical storage areas unless. .72
54 Hazardous Waste
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(Your company Name) Utilized an outside contractor for all Hazardous Waste Cleanup and Removal........................................................................................................................................73 All hazardous waste generated in the course of work shall be properly stored, labeled, and disposed of by the contractor who generated the waste. ...............................................................73 No waste shall be disposed by (Your company Name) unless explicit written arrangements are made with the (Your company Name) Project Manager during work plan preparation................73 Contractors shall not contact the our HAZMAT Clean-up group without contacting their (Your company Name) POC...................................................................................................................73
55 Spill Prevention
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(Your company Name) has a Stormwater Pollution Prevention Program (SWPPP) and Spill Prevention, Control and Counter (SPCC) measures plan for this site...........................................73 Contractors are responsible for preventing chemical spills on projects under their control. .........73 Should a spill or leak occur, they shall immediately report the incident to the (Your company Name) Project Manager and to (Your company Name) Security at (Your Locations emergency number). ......................................................................................................................................73 The releasing, pouring, or draining of chemicals or wastewater into storm drains or sanitary sewer drains is strictly prohibited. ..........................................................................................................73
56 Hazard Communication
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All Contractors shall provide a list of all chemical, materials or products that require an MSDS. 73 This includes:...................................................................................................................73
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This does not include:......................................................................................................73
57 Hazard Communication
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Contractors must be able to provide, upon requires a copy of any MSDS for any product that they bring on site..................................................................................................................................74 If hard copies are not available, faxed or online copies must be able to be retrieved with in 5 mins of the request................................................................................................................................74
58 Hazard Communication
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You have the right to know about the chemicals in your work environment................................74 The Hazard Communication Standard is designed to inform you about the hazards of chemicals at your workplace.............................................................................................................................74 The purpose of the “Hazard Communication” standard is to make your workplace safer by requiring that :...............................................................................................................................74 All chemicals be evaluated for possible hazards..............................................................74 Information on both physical and health hazards be made known to you through training, labeling and Material Safety Datasheets (MSDSs) ..........................................................74
59 MSDS Locations
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At (Your company Name) you can access MSDSs ......................................................................74 Online; talk to your POC, they will go to:....................................................................................74 the (Your company Name)net hompage and click on the link on the left hand side that says “Material Safety Data Sheets Online”......................................................................74 Or the Operations homepage and click on the link that says “Material Safety Data Sheets Online” or the Dolphin picture at the bottom of the page (see picture at top right)..........74 Hard copies are located in the Smockroom, Section Managers Area, and Facilities Office Area. 74
60 Material Safety Data Sheets (MSDS)
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A Material Safety Data Sheet is a document created by the manufacturer to convey the hazards associated with the chemical they make........................................................................................74 You have the right to any and all MSDS sheets for the chemicals you come in contact with here at (Your company Name).................................................................................................................74 Ask your supervisor if you have any questions.............................................................................74
61 Container Labeling
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- All chemical containers must be labeled unless the container is a portable container in control of a specific person for his/her immediate use..................................................................................75 - Never leave a container out of your sight...................................................................................75
62 Minimum Requirements for Labels on Containers
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Primary Label...............................................................................................................................75 Name of Chemical...........................................................................................................75 Primary Hazard(s)............................................................................................................75 Name and Address of Manufacturer................................................................................75
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Secondary Label...........................................................................................................................75 Name of the Chemical......................................................................................................75 Primary Hazard(s)............................................................................................................75
63 Summary
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Safety is Everyone’s responsibility...............................................................................................75 Never drive a PIV with out permission or a license......................................................................75 Do not bring unapproved chemicals on site..................................................................................75 IF you need an MSDS talk to your (Your company Name) POC..................................................75 If you are required to evacuate the building report to the (Your Location) Parking lot and wait for instructions....................................................................................................................................75 Training is required annually .......................................................................................................75 In the event of an Emergency call x – (Your Locations emergency number)...............................75
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Policy
These processes and procedures are (Your company Name)’s expectations that meet or exceed established Environmental Health and Safety (EHS) Laws in the United States of America (USA) including, but not limited to: the Occupational Safety Health Act (OSHA); the Environmental Protection Agency (EPA); the Resource Conservation and Recovery Act (RCRA); the National Fire Protection Association (NFPA); Uniform Fire Code (UFC); Uniform Building Code (UBC); Uniform Plumbing Code; the Hazardous Materials and Transportation Act (HMTA); and any state and local ordinances or code performance expectations. (Your company Name) provides a copy of this EHS Processes and Procedures to all firms who receive or who have already received a bid award. The contract that follows a bid award indicates that the firm is responsible for knowing and complying with the information provided in this manual. (Your company Name)expects these performance requirements to be understood prior to working, be written in to a project’s specific EHS Plan and strictly complied with. (Your company Name) is dedicated to the principle that accidents are preventable and strives to provide a safe work environment for employees and contractors while providing high quality and dependable service and products to customers. Management is committed to the belief that effective safety and business objectives go hand-in-hand. (Your company Name) believes that incident-free performance can be achieved. Each personal injury or incident has a cause and (Your company Name) personnel and contractors carry a fundamental responsibility to identify and eliminate those causes. Doing so will prevent injuries, incidents and promote safety awareness among employees and contractors.
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Purpose and Scope
This program establishes the environmental, health and safety performance expectations for contractors working on (Your company Name) premises in Newport Beach, CA. The purpose of this Contractor Safety Program is to ensure contractors follow consistent, safe work practices, and to minimize business interruption at (Your company Name)’s Facility. This program lists policies, procedures, and safe work practices for contractors at (Your company Name) to follow. It is not intended to be a substitute for or summarize regulations applicable to the contractor’s own safety programs and training. Contractors are responsible for familiarity and compliance with applicable safety regulations and requirements whether they are discussed in this program or not. Contracting companies shall communicate these expectations to their employees before working at (Your company Name). Contractors are not only responsible for the safety of their own employees; they must also take precautions to protect (Your company Name)’s personnel, property, and operations. These practices apply to all Level 1 Contractors and Level 2 contractors (See definition no page 6) that repair equipment on site not in an office or conference room. This Contractor Safety Program is distributed to contracting companies before work starts by (Your company Name) Purchasing as a part of the contracting process. Heavy construction activities will require individual safety plans be developed and submitted to the (Your company Name) EH&S Department prior to the start of work. This program along with the specialized safety program shall apply to heavy construction activities such as excavation, pile driving, steel erection, decking, crane lifts, etc. This plan does not apply to Level 1 contractors that are escorted or Level 2 Contractor that are only stocking or delivering items.
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Definitions:
Authorized Employee (LOTO) An employee who Locks Out / Tags Out equipment to perform service. Affected Employee (LOTO)- An employee whose job requires them to use equipment on which service is being performed under lockout or tagout. Authorized Person (Electrical) An authorized person is a qualified person delegated to perform specific duties under the existing conditions. A qualified person may be authorized to perform one but not another type of work. This designation differs from the Authorized Person under the Lockout/Tagout regulations. Contractor: A person or company(s), including subcontractors, who engaged by (Your company Name)to perform work at the site, Contract Employee: A person who performs work at the site and is under the direct supervision Contractor Representative: A person who is an employee of a company employed by (Your company Name). onsite manager, supervisor or foreman Level 1 Contractor: Contractors that work under a purchase order, that may have one or more employee working at the site and conduct activities that are more than delivery and/or restocking of supplies or working in office areas. Examples of Level 1 Contractors are: • • • • • • • • • • • • • • • • • Heating, ventilation, and air conditioning (HVAC) mechanics Electricians Pipe Fitters Painters Millwrights General contractors Specialty gas and chemical suppliers Process equipment suppliers Furniture installers Roofers Window washers Food service / catering Landscaping Janitorial Elevator maintenance Chiller maintenance Onsite Environmental Services
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Level 2 Contractors: Contracted or Vendors that do not enter production areas, deliver remove and/or stock supplies. Examples of Level 2 Contractors are: • • • • • Vending Machines, Water / Coffee Machines Copy / Printer Machines repairs in offices Software support Escorted vendors / suppliers
(Your company Name) Point of Contact: ((Your company Name) POC) (Your company Name)representative assigned to each contractor. Qualified Person A person, designated by the employer, familiar with the operation to be performed and the hazards involved. The electrical contractor determines whether a contractor employee is qualified to perform certain tasks. Qualified Electrical Worker A person with a minimum of 2 years of training and experience with high-voltage circuits and equipment (>600 volts), who has demonstrated by performance, familiarity with the work and the hazards involved. Qualified Safety Observer – Low Voltage Work The Safety Observer will be a Qualified Person but not necessarily authorized on the particular equipment being worked on. The Safety Observer must have the training or experience in hazards associated with the work to be performed, knowledge of the work being performed, knowledge of the required emergency actions on how to act safely and not endanger themselves, and the subsequent first aid protocols. Qualified Safety Observer – High Voltage Work The High Voltage Safety Observer must be a Qualified Electrical Worker or a Qualified Electrical Worker in training for energized electrical work involving circuits greater than 600 volts nominal. This Safety Observer will be in close proximity to the work location and act primarily as an observer not a participant, for the purpose of preventing an accident, and will render assistance in the event of an accident. The Safety Observer must have the following training or experience:     Hazards associated with the work Knowledge of the work Knowledge of the required emergency actions on how to act safely Protecting oneself and first aid protocols
Vendor: A company or person who restocks or refills non-production / facility supplies such as coffee, copy machines, water coolers.
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Responsibilities
(Your company Name)Management Management has ultimate responsibility for providing a safe workplace and ensuring compliance with government and company safety and health rules and regulations. Full management support is essential for maintaining a successful Contractor Safety Program. Managers are responsible for the following:  Supporting an environment conducive to safety and safe work practices  Providing adequate resources to support project managers and contractors in the safe execution of contracted jobs  Ensuring equipment and processes within (Your company Name)’s facility are properly designed and maintained  Evaluating contractor safety performance and commitment as key factors in the contractor selection process (with Purchasing Department)  Encouraging safe work practices and leading by example  Requiring each contractor to comply with (Your company Name)’s safety expectations  Enforcing compliance with safety rules and regulations, including the appropriate use of disciplinary action (Your company Name)Facilities Engineers/Project Managers/Section Managers Facilities Engineers/Project Managers/Section Managers ((Your company Name) Project Managers) plan and coordinate contractor work and have the following responsibilities:  Distributing copies of the Contractor Safety Program to the contractor representative  Ensuring all contractors employees are familiar with, and comply to, the (Your company Name) Contractor Safety Program  Performing periodic inspections of areas and operations where contractors are working, and ensuring deficiencies noted are addressed immediately  Collecting and reviewing contractor work plans  Reviewing specific operations so appropriate protection (barricades, notices, etc.) can be addressed and determining the impact on (Your company Name) operations  Coordinating with the (Your company Name) Environmental Health & Safety (EH&S) and Facilities Departments where work requires employee notifications or after hours work (such as work that generates odors, removes power to an area, blocks evacuation routes, etc.)  Verifying that contractors have had the appropriate training by reviewing contractor’s written documentation, licenses, certificates, etc. for activities and operations they will perform  Conducting incident investigations as appropriate
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 Coordinating and conducting pre-job briefings with contractors to communicate key safety issues for the job, including emergency procedures and hazards specific to the area where contractors will be working  Collecting copies of Material Safety Data Sheets (MSDSs) for chemicals to be brought on site by contractors and submitting those MSDSs to the EH&S Department prior to the start of work. (Your company Name)Purchasing Department Purchasing Department personnel are responsible for the following:  Guiding the selection of contractors based on numerous criteria, including: • • • • • • Safety performance Adequacy of contractor safety training Commitment to and awareness of safety regulations Insurance Licenses and qualifications History of violations cited by the California Department of Industrial Relations (Cal-OSHA) or Federal OSHA
 Providing copies of this program to contractors at the beginning of the contractor
selection process (before their work begins) including requirements for compliance with the (Your company Name) Contractor Safety Program and applicable safety regulations as a contingency of the contract. (Your company Name)Environmental Health and Safety (EH&S) Department The EH&S Department supports (Your company Name) Project Managers and contractors on safety-related concerns or issues, and is responsible for the following:  Creating and implementing the Contractor Safety Program  Updating and distributing copies of the Contractor Safety Program to contracting companies (through Purchasing and Project Managers)  Reviewing and maintaining copies of MSDSs for chemicals brought on site  Reviewing contractors’ safety programs such as, hazardous energy control, injury and illness prevention, fall protection, hazard communication, etc. during contractor selection to ensure that contractor programs meet or exceed (Your company Name)’s requirements.  Reviewing contractor work plans  Participating in incident investigations Contractor Representative and Employees The Contractor Representative is a contractor employer, onsite manager, supervisor or foreman who is responsible for contractor work product and ensures the safety of contract employees
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(including subcontractors) and the safety of (Your company Name) personnel, property, and operations. The Contractor Representative has the following responsibilities:
 Knowing all aspects of the (Your company Name) Contractor Safety Program and
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 


 
communicating such to employees and/or subcontractors under their control who work on (Your company Name) premises Ensuring contractor employees are familiar with the program’s contents and requirements Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to the (Your company Name) Project Manager or EH&S Manager Developing and submitting work plans to the (Your company Name) project manager (before work starts) for jobs that may affect (Your company Name) employees or operations Incorporating safety precautions into contractor work plans and activities to mitigate known hazards and minimize unforeseen hazards Training its employees on topics and procedures applicable to the contractor’s job duties and related hazards Providing written documentation on employee training and experience, proof of insurance, and injury experience to (Your company Name) when requested Providing equipment necessary to perform the contracted work, including personal protective equipment (PPE) for contractor employees
Contractor employees are responsible for the following:
 Adhering to the (Your company Name) Contractor Safety Program
 Adhering to contractors’ safety program  Following regulations, codes, and other legal obligations regarding the performance of the work  Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to supervisors, the (Your company Name) Project Manager or EHS Manager  Wearing PPE relevant to the task  Supplying copies of Material Safety Data Sheets (MSDSs) to (Your company Name) Safety Services for chemicals before bringing them on site  Contacting (Your company Name)’s Onsite Environmental Services Contractor for disposal of chemicals, contaminated debris, and empty chemical containers.  Cleaning up worksites at the end of each work shift and re-establishing walkways and common areas as requested by (Your company Name)  Obtaining Hot Work Permits  Participating in required safety and health training programs  Briefing the (Your company Name) Project Manager on unique or unseen hazards (Your company Name) employees may encounter on the job site  Taking precautionary measures to ensure (Your company Name) employees and property are protected (i.e., barricades, signage, coordination with other contractors, scheduling after hours work, etc.)
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Contractor Expectations
General Expectations
On Site Contractor Companies It is each company’s responsibility to ensure that their workers and sub-contractor workers know their company environmental and safety rules and procedures along with those required by (Your company Name). Code Compliance Notify their supervisor, (Your company Name) Project Manager, or EH&S Department of any code violations that would result from execution of the desired work that cannot be corrected. Damage to Facilities Contractors are Responsible and Accountable for the work they perform at (Your company Name). All damage to buildings, grounds, lawns, equipment and other areas that results from their project work, negligent or not, will be the responsibility of the contractor to correct. The Project Manager will be advised immediately of any and all damage that needs to be repaired. EHS Program Review Prior to work being performed on site, contractor companies are required to submit documentation detailing and supporting the various environmental and safety programs in which their workers may be engaged. The (Your company Name) Project Manager will review the program documents. (Your company Name) reserves the right to suspend or delay work until the contractor safety program meets or exceeds (Your company Name)’s requirements. Environmental (Your company Name) is serious about its commitment to the environment. (Your company Name) expects all Contract workers, working on site, to share the same commitment. (Your company Name) also expects all personnel to follow EPA, DOT and OSHA, State and Local regulations as well as any (Your company Name) policies and procedures that may be more stringent than state and federal regulations. Nothing, not even water, is allowed to be dumped into a storm drain. Dumping or disposal of any chemicals, wastewater or debris down storm drains or sanitary sewer may violate EPA regulations and be harmful to the environment. Disposal of wastes in unauthorized containers or on the ground is also prohibited. Contact a member of the Onsite Environmental Services for further information on proper waste management and disposal practices.
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Ownership The (Your company Name)-Contractor partnership requires all participants to accept a shared ownership in assuring that the total project is a success. In keeping with (Your company Name)’s team philosophy, construction contractors are part of the project team from design to closeout. Construction management and contractors are expected to attend design meetings and participate as part of the design team as well as having ongoing involvement in the overall success of the project delivery process. Contractor active participation makes this work. Permits All work at (Your company Name) is to be done in compliance with all permit requirements. Ask your (Your company Name) Project Manager, if you have questions. Permits include but are not limited to:  Confined Space Entry Permits  Hot work Permits  Line opening Permits Project and Safety Awareness Acknowledge that safety comes First. Become familiar with MSDSs, Emergency Response Team (ERT) notification, State and Federal regulations, (Your company Name) safety procedures and Company’s safety program. The emergency number at (Your company Name) is (Your Locations emergency number); this will initiate a response by the (Your company Name) ERT. Be proactive and share the initiative in problem solving on (Your company Name) Projects. If there is a better, safer or more cost-effective way of doing business, let your supervisor know. Project Direction Primary direction as to site coordination, scope and schedule come from the (Your company Name) Project Manager, however; during an emergency event all contractors are expected to follow the directions of the (Your company Name) ERT. Project Team Expectations Each project team will develop a set of reasonable team expectations at the start of every project. The success of the project is evaluated by the degree to which the project team meets the agreed upon expectations. Understand Facilities System Impact Be aware of your surroundings and the impact of the work you do. It is your responsibility to know and understand the systems you are working on.
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Safety Staffing and Communication All contractors are required to provide appropriate safety staffing, utilizing the chart below:
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Table 1 Safety Staffing: Scope Every 10 workers Requirement 1 - Craft level safety coordinator. May be a working individual that has written authority and assigned safety responsibilities including but not limited to, PPE, hazard correction, barricades, and hazard tape. Must be identified to Intel. 1 - Full time Safety Professional approved in advance by (Your company Name)
Actual or expected workers reaches 20 or contract amount exceeds $2M or hazard condition exist (to be determined by (Your company Name)) Actual or expected workers reaches 50 or contract amount exceeds $5M Every additional 50 workers or every additional $5M
1 - Additional (Your company Name) approved full time Safety Professional 1 - Additional (Your company Name) approved full time Safety Professional
(Your company Name) reserves the right to approve/disapprove any and all personnel chosen as EHS staff on the site based on applicable experiences. Resumes for safety personnel will be provided upon request. General Construction Rules General site requirements include and are not limited to:  Good housekeeping is the rule, not the exception.  100% fall protection is required for work over 6 feet.  Never violate any warning signs or barricades.  Immediately report any unsafe conditions to your supervisor. All unsafe conditions must be corrected prior to starting work. If the unsafe condition arises after work has commenced, a work stoppage will be enforced until the unsafe condition has been corrected. If it cannot be done safely, it will not be done.  Attend and participate in all scheduled safety meetings.  Immediately report any injury/illness to your supervisor. Contractors are to immediately report any and all injuries, illnesses or incidents to the (Your company Name) Project Manager or EH&S Department.  Immediately report to Supervisor the use of any medication that could cause physical or mental impairment or diminished concentration at work.  Prior to starting work, ensure that all hazards are defined and mitigated for each step of work in the Site Incident Prevention Program (SIPP) Workplan.  Wear all appropriate work clothing and personnel protective equipment (PPE). If in doubt, ask.  If you are not sure how to perform your assigned task safely, stop and contact Supervisor.  Operate only the equipment and tools that you have been trained and authorized to use.
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Site Incident Prevention Program (SIPP)
To prevent injuries and unanticipated business interruption, (Your company Name) requires its contractors to plan work ahead of time and obtain required approvals from the (Your company Name) Project Manager. The Site Incident Prevention Plan (SIPP) program is a planning and communication process that helps to identify risks and force a proactive planning process. The results ensure accidents and incidents are minimized. In turn it will help to prevent human injuries and impacts to our operations, and our environment. Pre-Task Planning involves a process whereby project managers and contractors develop work plans for non-routine work, such as remodeling, interior construction, or irregular maintenance activities, which could potentially impact (Your company Name) operations. The process is initiated by the responsible (Your company Name) Project Manager and is required of contractors and subcontractors involved in the work. Covered SIPP Activities  Energizing of 2” or larger mechanical & Bulk Chemical Distribution (BCD) systems  Any architectural/structural building modifications, or online facility tie-ins
 All work requiring a Fab Impact Request (Emergency FIR work does not require 24 hour
notice, Verbal Review of planned activities may be done with the (Your company Name) Project Manager, or the Facilities Section Manager on duty, prior to work commencing.)
 Construction activity (other than Heavy Construction, which is not covered by the (Your
company Name) Contractor Safety Program) within 30’ of power lines, main electrical gear & overhead utilities  Concrete coring, saw cutting, demo work, excavating through walls/floors, or any particle producing activity.
 Any repair work to correct an emergency situation (Does not require 24 hour notice,
Verbal Review of planned activities may be done with the (Your company Name) Project Manager, or the Facilities Section Manager on duty, prior to work commencing.) such activities may include the following: • Modification to fire suppression or alarm systems • Demolition work • Any activity using hazardous materials or generating hazardous waste • Scaffold erection and dismantling • Modification to facilities services (cooling water, power, exhaust, etc.) • Hot work such as welding and brazing • Vibration-causing activity • Heavy equipment installations or removals
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•
Any activity involving work at unprotected elevated locations (not safely accessible from ladders or permanent platforms with guardrails)
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Accident / Injury / Occupational Illness Reporting and Response
Incident Reporting Any contractor who sustains an injury, occupational illness, or is aware of a near miss incident while at (Your company Name) will report the injury, illness, or near miss immediately to their supervisor or the Contractor Representative. The employee will be treated if necessary, and responsible contractor personnel will take the necessary actions to prevent a repeat incident. The Contractor Representative will contact the (Your company Name) Project Manager or Site Safety Services Program Manager as soon as practicable after treating the contractor employee. In the event of personal injury, appropriate medical care will be provided and the scene of the incident made safe before work begins again. If the employee requires emergency medical assistance, the Contractor Representative, supervisor, or other responder as applicable dials (Your Locations emergency number) from any internal (Your company Name) phone to activate (Your company Name)’s Emergency Response Team (ERT). The ERT, trained in basic first aid, CPR, and automatic external defibrillator (AED) operation, can begin treating the patient before professional medical help arrives. Emergency Security phone numbers are posted in various locations at (Your company Name)’s Facility and listed in Attachment 1. Contractor personnel will be taken by ambulance to the nearest available hospital emergency room if determined to be medically necessary, at contractors expense. If a contractor needs to go to the contract their company’s local occupational medical clinic for a non-life threatening injury or illness, the contractor is responsible for providing transportation. The (Your company Name) ERT and Security Personnel will assist in calling a cab for contract employees upon request; again this will be at the contractors’ expense. Incident Investigation All incidents that result in personal injury, property damage, adverse environmental impact, or a near miss must be investigated to identify primary and contributing causes. Incident investigation forms are available at (Your company Name) Security, and must be filled out completely and submitted to the (Your company Name) Project Manager for evaluation within the required time period. For assistance completing an investigation, contact (Your company Name)’s EH&S Department.
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Emergency Procedures
Evacuation In the event of an emergency with the potential to threaten the life or safety of employees, the evacuation of one or more areas may be necessary. To ensure the safety of (Your company Name) employees and contractors, assembly areas have been designated for emergency evacuations. These assembly areas are located in the (Your Location) Parking Lot. Building occupants may be alerted to evacuate their immediate work areas by a fire alarm system that consists of an audible alarm and flashing strobe lights. The emergency broadcast system may also be activated with audible voice announcements via speakers on each floor. In certain emergency situations, (Your company Name) Security or ERT may proceed throughout the facility with specific instructions. In any of these situations, employees and contractors are required to evacuate the facility immediately by the nearest, safest exit or to follow specific instructions  Follow the exit signs to the nearest, safest stairwell and calmly walk down to the first floor.  Do not use the elevator.  Report to the evacuation assembly Area 4 Located in the (Your Location) parking lot.  Consult an ERT member for assistance if needed, or to notify them of injured or disabled persons. ERT members have green badges that will be displayed prominently on their person. In the assembly area, project managers, foremen, and contractor representatives should locate personnel for whom they are responsible. Names of any unaccounted-for personnel should be reported to the (Your company Name) evacuation coordinator. Personnel should remain in the evacuation assembly area until released by the (Your company Name) ERT. Earthquake In the event of an earthquake, personnel should follow the steps below:  Move away from windows, glass partitions and glass doors, and tall unsecured objects, such as bookshelves and metal cabinets.  Take cover in a doorway or under a sturdy desk or table (duck, cover, and hold).  Face away from windows.  Do not attempt to stand or walk until shaking has stopped.  Listen for instructions on the emergency broadcast system over the speakers in each building. It may be safer to remain in the building than to evacuate due to the possibility of glass falling outside the building.
 If directed, follow safe evacuation procedures and proceed to the building’s assembly area.
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If outside when the earthquake begins, quickly move away from buildings and power lines and stay in an open area until the earthquake stops. Do not re-enter buildings unless allowed by (Your company Name) ERT. Fire In the event of a fire, following the precautions below:  Close doors around the fire area as you leave.  If confronted by smoke, keep low to the floor where it is cooler and the smoke is less dense.  Feel the door with the back of your hand before opening. If hot to the touch, do not open it because this could introduce fresh air to the fire on the other side and increase the fire. If cool, open the door slowly and stay behind it until you are sure it is safe to proceed.  Evacuate the affected area by activating a fire alarm pull station.  A contractor who has received annual fire extinguisher training may voluntarily choose to use a (Your company Name) fire extinguisher to extinguish a small fire. Contractors who have not had fire extinguisher training or if the fire is too involved for a single extinguisher, should not attempt to put out the fire.  Evacuate to a safe location and call (Your Locations emergency number) from an internal phone and give details about the fire.  Proceed to the evacuation assembly area. Any fire or smoke must be reported to the (Your company Name) Project Manager and to the EH&S department as soon as possible. Medical Emergency In a medical emergency, contractors should do the following:
 Have someone call (Your Locations emergency number) to summon (Your company
   
Name) ERT and describe the nature of the medical emergency, your location, and the address of the building to the dispatcher. Ensure the victim has an open airway and is not in danger of falling or being struck by objects. Do not move the victim unless there is immediate danger of further injury. Do not provide medical attention unless trained and equipped to do so. Avoid contact with blood, bodily fluids, or other potentially infectious material by using protective equipment and safe practices.
Any exposure to blood or bodily fluids must be promptly reported to the (Your company Name) Project Manager and the EH&S Department. Power Outage Electrical power can fail either as an isolated incident (e.g., tripped circuit breakers or blown fuses) or as part of a larger event such as a regional power outage or natural disaster. A major
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power outage is normally not destructive, but could produce panic or fire could endanger life and property.
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During a power outage, follow the guidelines below:
 Remain calm. Emergency lighting, coming on immediately following a power outage,
should be enough for you to see your walking path, but may not allow normal working conditions.  If practical, turn off or disconnect electrical lights, tools, equipment, and devices, including electronics.  Stay in your work area except if the fire alarm sounds, if directed to evacuate by the ERT, the (Your company Name) Project Manager, or your supervisor, or if it is unsafe to remain in your work area.  Follow safe evacuation procedures to the assembly area. Elevator Failure Emergency situations can occur in the elevator or due to external influences affecting the building where the elevator is located. If an elevator stops between floors, follow the procedures below:     Stay calm and push the alarm button. Use the elevator's intercom or telephone to request help, and wait for assistance. Never try to climb out of a stalled elevator unless assisted by a trained emergency crew. In case of a fire alarm, the elevator will descend directly to the ground floor. Exit the elevator car immediately upon arrival.
Work Place Violence If you observe violence or a crime in progress at (Your company Name), do not intervene if it will put you or others at risk. Remove yourself to safety and contact (Your company Name) Security, by dialing (Your Locations emergency number) from an inside phone and provide the following information:
 Location of crime: building, floor, room or Fab Area, as well as your own location.
 Description of what is taking place, parties involved, if anyone is injured, and if weapons are present.  Response personnel may ask you to remain on the line; do so if requested as long as your own safety is not at risk.  Leave the area if you feel threatened at any time. Regional Emergency When notified by local agencies, a shelter-in-place order may be given to protect occupants from a regional hazard (e.g., toxic gas plume). Through the ERT, (Your company Name) management will provide direction and personnel should adhere to the following:  Stay in the building with doors and windows shut.  Outside ventilation (fresh air intakes) may be shut down by qualified personnel.
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 Listen for information over emergency broadcasting radio, internet, and TV stations.  Wait for local agency to clear the emergency. Severe Weather In the event of adverse weather conditions, avoid storm-affected areas including flooded areas, areas where trees have fallen or power lines are down, etc. ERT will provide instructions to personnel, who should follow these steps:  Shut down movable equipment and supplies and move to elevated areas.  Check outside areas for equipment and materials that could be damaged by floodwaters and move them to shelter if safe to do so.  Eliminate ignition sources.  Listen for and follow instructions from local agencies on emergency broadcast radio, internet, and TV stations. Unidentified Odor If you smell an unusual odor in the workplace, take the following measures:
 Report it to (Your company Name) Security by calling (Your Locations emergency
number) from an internal phone.  Ask other personnel to help determine the cause of the odor (make sure it is not food from the lunch room, scorched coffee, etc.). If the odor is uncomfortable or irritating and the source is not identified, an evacuation may become necessary.  Follow instructions given by the ERT if activated.  If the odor's source is identified and is coming from a fire, follow appropriate fireresponse measures.
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Chemical Management
Hazard Communication
Contractor companies are responsible for ensuring their employees have received basic Hazard Communication training before working at (Your company Name). Material Safety Data Sheets Material Safety Data Sheets (MSDSs) for hazardous materials on site at (Your company Name) are available to personnel (employees and contractors) online. (Your company Name) Project Managers are responsible for informing contractors of potential hazards present in their work areas (i.e., contents of tanks, plumbing, or other potential hazards present). Signs and identification markings are present on doors, equipment and piping where hazards may be present. Contractors are expected to look for and respect warning information provided. Labeling All containers of chemicals used on (Your company Name) property will be labeled with the chemical name and hazard warning as a minimum. Manufacturer’s label should contain the required information as required by OSHA 1910.1200. Hazardous Materials Usage and Storage Consult MSDSs before handling or using chemicals to identify the PPE requirements, hazards, and emergency actions. Contractors will use chemicals in accordance with manufacturers’ recommendations and wear PPE as required and provided by their employers. Before bring chemical materials on site, Contractors must complete a Hazardous Materials Inventory and submit it for approval by EH&S Department prior to start of the job. A Hazardous Materials Inventory is required quarterly and must be submitted to the (Your company Name) Project Manager who shall forward it to the EHS Department. If the Contractor needs to bring additional chemicals not listed on their initial Hazardous Material Inventory, they shall fill out a Hazardous Material Approval Form and submit the MSDSs to the EHS Department for approval. Hazardous materials may include, but are not limited to, solvents, paints, thinners, removers, coatings, epoxies, lubricants, acids, caustics, liquid, powered or granulated chemicals and compressed gases. It does not include foods for consumption, solid metals (unless used for welding or melting) or other equipment parts. Contractors shall not store more than 54 gallons, 490 lbs. or 190 cf3 with out approval from the EHS Department.
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Contractors shall follow safe chemical storage and handling procedures, including the following:  Do not store chemicals on the floor or on shelves where they might protrude into traffic areas or be subject to falling.
 Store flammable liquids, oxidizers, reducing agents, acids and bases in properly labeled
cabinets approved for the particular hazard – while not in use.
 Segregate incompatible chemicals and provide them with adequate secondary
containment (e.g., separate acids from bases, and flammables from oxidizers). When in doubt, consult the MSDS or EH&S Department.
 Do not generate extreme heat, sparks, or open flames in chemical storage areas unless
provisions have been made to prevent explosion or fire (e.g., ventilation, noncombustible separation) and such provisions have been approved by the (Your company Name) Project Manager and the EH&S Department. PPE
(Your company Name) requires the use of personal protective equipment (PPE) to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective in reducing these exposures to acceptable levels. Contractors are required to provide PPE to their employees should PPE be required to protect their workers. If PPE is to be used, (Your company Name) requires a copy of the PPE programs and training documentation; including Respiratory Protection, Hearing Conservation, and Fall Protection. This program should address the hazards present; the selection, maintenance, and use of PPE; the training of employees; and monitoring of the program to ensure its ongoing effectiveness. PPE used at this site may include but is not limited to:  Safety Glasses  Respirators  Face shields  Hard hats  Gloves  Steel or Safety Toe shoes  Body suits  Hearing protection
Hazardous Waste All hazardous waste generated in the course of work shall be properly stored, labeled, and disposed of by the contractor who generated the waste. No waste shall be disposed by (Your company Name) unless explicit written arrangements are made with the (Your company Name) Project Manager during work plan preparation. The Environmental Specialist shall be notified of any hazardous waste requirements.
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Spill Prevention Contractors are responsible for preventing chemical spills on projects under their control. Should a spill or leak occur, they shall immediately report the incident to the (Your company Name) Project Manager and to (Your company Name) Security at (Your Locations emergency number). The releasing, pouring, or draining of chemicals or wastewater into storm drains or sanitary sewer drains is strictly prohibited. Asbestos Asbestos is listed as a substance known to the State of California to cause cancer. Many building materials that were installed before the 1980s contained asbestos. Asbestos is often discovered in mezzanine, core areas, etc., but may be located anywhere on site in areas constructed around or before this time period. Flooring, walls, ceiling, insulation, and roofing material may contain asbestos containing materials (ACM). If demolition work is planned, (Your company Name) may request samples for analysis before work begins. Report any finding of suspected ACM to the (Your company Name) Project Manager, and avoid disturbing the suspect material. ACM is regulated as a hazardous material requiring special handling. Only asbestos contractors registered with the State of California will be hired to handle asbestos removal at (Your company Name). Sampling, drilling, cutting, scraping, sanding, grinding, or otherwise damaging floor tile, concrete, pipe insulation, ceiling tile, fireproofing, or other material suspected of containing asbestos may cause exposure to asbestos fibers and is strictly prohibited for unauthorized personnel.
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Confined Space Management
See related information in the Raised Floor Tile Management Section.
Confined Space Procedures /Expectations
If confined space entry is part of the scope of any contractor, the contractor is responsible for having a written Permit-Required Confined Space Program which meets or exceeds Cal-OSHA Title 8 Section 5156 and (Your company Name) Confined Space Entry Program. This program must be available for (Your company Name) to review.  The Contractor is responsible for all training and equipment needs for the entry team.  Prior to entry into any area labeled as a Confined Space, the contractor will notify a (Your company Name) EH&S representative for the project.  The Contractor’s plan for entry will be reviewed with the EH&S representative and Area owner. (Your company Name) specific information about the space will be communicated to the Contractor entry team.  Specific notification requirements prior to entry (security, ERT, area owner) will be communicated by the EHS representative during the review process.
Fab Floor Tile Management
The areas beneath the raised floors have been determined to be a Confined Space. Initial hazard assessments were completed for areas beneath the raised floor and determined to be Non Permit Required Confined Space during normal working conditions. Prior to entry a Confined Space form must be completed to assure the conditions have not changed to create a Permit required confined Space. See Confined Space Permit Procedure and contact your (Your company Name) POC for details. Requirements for Raised Floors Entry into a Non-Permit Required Confined Space does not require the issuance of a permit. Contractor is responsible for having the following equipment on hand prior to removing a raised floor tile:  Barricade signage (NPB FCD-1029)  Appropriate tile pullers  Rigid barricades or red barricade tape
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Short Term Removal of Tiles (this applies only to situations where one tile is removed for immediate, non-entry work): Barricading will be used to mark off all possible traffic paths surrounding the removed tile. Long Term Removal of Tiles (actual work/more than one tile): The open area of the floor must be completely barricaded with red Danger tape or supported by stanchions chains or rigid barricades prior to removing any tile. Upon exiting the open floor tile and leaving the area unattended (breaks, lunch or the end of the day) the tiles must be replaced.  Barricade signage must be filled out with all of the appropriate information and posted onto the barricade.  If entry beneath the raised floor tiles is required, it is considered entry into a Non-Permit Required Confined Space and the entrant must have a buddy present. o Buddy responsibilities are for non-permit required entries only. If space is classified as a permit required space, they must follow the requirements of the site confined space program.  Ensure other work in the area does not affect the person working below the raised floor  Observe the person performing the work and notify ERT in the event of an emergency.  Notify person under the floor if conditions change.  If the space beneath the raised floor contains or has the potential to contain any recognized serious safety hazard, it may be considered a permit required confined space and consultation with (Your company Name) EH&S is required prior to entry.  When pulling floor tiles, all workers must use proper tile lifting tools and lifting technique (use force of the legs, no lifting and twisting, etc.)  All floor tiles will be stacked flat and barricaded to prevent the possibility of damage, tripping hazards, etc.  When replacing floor tiles that have been removed and/or modified be sure to replace tiles and its support structures exactly as they were designed. If unsure of the proper structural configuration, contact (Your company Name) Project Manager for proper placement.
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Fire Prevention
(Your company Name)’s fire prevention plan includes guidance and requirements for general housekeeping, portable fire extinguishers, welding and cutting, making areas fire safe, Hot Work Permit (HWP) procedures, and training requirements for employees.
Hot Work Permit System
Hot work is any operation that involves open flames or produces extreme heat or sparks. Cutting, grinding, brazing, electric or gas welding, thawing pipe, and torch-applied roofing, are examples of hot work. (Your company Name) Project Managers are responsible for hot work on their projects. Contractors must request a HWP from (Your company Name) Facilities Department for hot work. Current HWPs must be posted in the area while hot work is performed, and then returned to (Your company Name) Facilities Department at the end of the work shift. HWPs will be retained on file for a minimum of 1 year. Contractors must provide all equipment required by the HWP, PPE for their employees, and documentation showing recent training. The contractor will ensure HWP conditions are met continuously during the valid times listed on the HWP. Only approved equipment may be used for hot work. Gas torches must be equipped with back-flow arrestors, manifolds, regulators, pressure reducing valves, and color-coded hoses. Plant operations (such as painting) that might expose combustibles to ignition sources during hot work should not be scheduled during hot work. Adequate ventilation must be provided when welding or cutting on metals coated with hazardous materials, or when welding or cutting stainless steel or galvanized sheet metal. A designated fire watch will monitor hot work and fire protection activities. If unsafe conditions or violations are observed, the work will be stopped until the hazard can be eliminated. During hot work, the fire watch will watch for stray sparks, ignition, and other fire hazards, and remain ready to provide initial fire response. After hot work, the fire watch must remain in the area for at least 30 minutes and carefully inspect the work and adjacent areas for incipient fires. Hot work is prohibited in the following circumstances, unless steps have been taken to prevent ignition and work is authorized by the (Your company Name) Project Manager and the EH&S Department:
 Areas that have not received authorization by the (Your company Name) Project
 


Manager When the sprinkler system or other fire suppression system is impaired Within or around a potentially explosive atmosphere Within a confined space, unless performed under a valid permit authorized by the (Your company Name) Project Manager and the EH&S Department Adjacent to large quantities of exposed ignitable materials
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 On or near pressurized or unpurged gas or chemical lines or containers  On a metal partition, wall, ceiling, or roof with a combustible covering, or on walls or partitions of combustible-type panel construction  On pipes or metal contacting combustible walls, partitions, ceilings, or roofs if conduction could cause ignition The permit The signed HWP is valid for one shift or 12 hours, after which another permit must be requested by the contractor and signed by the authorized (Your company Name) Facilities Department representative. The HWP will include the following information: Location and nature of the hot work Name of the individual and contract employer performing the hot work Name of the designated fire watch Contact information for the above persons (cell phones, pagers) Expiration date and time (not beyond one work shift or 12 hours, whichever is less) Emergency notification procedures Verification of the presence of a working fire extinguisher at the work location provided by the contactor  Verification that automatic sprinkler and other fire protection systems will not be impaired in the area during hot work  Certification that the hot work area is clear of flammable or combustible liquids or materials for a distance of 35 feet, or that those which cannot be moved have been protected by a fire-resistant tarp  Certification that the area will be attended by the fire watch during hot work and for 30 minutes after completion        Before work begins, the contractor will complete the following: 1. Obtain and post the permit in a conspicuous location in the immediate area of the hot work. 2. Remove flammable and combustible liquids and materials within 35 feet of hot work area. 3. Cover combustibles that cannot be removed with non-combustible materials or fire resistive tarpaulins. If necessary, wet the floor with water. 4. Cover wall and floor openings into which sparks, slag, or hot material could fall and contact combustible material or injure personnel. 5. Ensure combustibles are removed from the other side of the wall as applicable. Hot work has the potential for conveying heat, sparks, or embers through a wall. 6. Designate a fire watch (a person standing by with a fire extinguisher and trained in its use) during the work and for a minimum of 30 minutes after the work is completed. 7. Ensure HWP conditions are met continuously during the time the permit is valid.
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8. Return the permit to (Your company Name) Facilities Department for filing upon
expiration or completion of work.
Housekeeping
As stated, good housekeeping is not a goal, it is an expectation. All work areas must be maintained clear in good housekeeping order. The Contractor Representative shall inspect the work site daily to ensure the following general housekeeping expectations are being fulfilled:  Maintain work areas, passageways, storerooms, service rooms, vehicles, and office areas in a clean and organized condition.  Maintain floors and walkways in a clean, unobstructed, and dry condition.  Do not block or otherwise impede access to emergency pathways and exits unless an alternate, safe route has been designated, signs posted, and employees informed of the temporary change.  Do not store combustible material, or equipment in travel paths of exit stairwells.  Do not store equipment or supplies in front of an electrical panel (36” clearance minimum required).  Clean up debris, cords, tools, and supplies into neat piles or stacks as work progresses to allow adequate working and walking space.  To prevent tripping hazards, do not route extension cords across hallways unless run overhead or provided with a highly-visible protective cover.  Unsecured storage of tools or materials overhead is not permitted.  Remove or hammer down protruding nails or screws to eliminate the hazard of scratches or puncture wounds.  If unable to remove a recognized hazard immediately, clearly mark the hazard and let affected employees know of it until it can be mitigated.  Place tools and materials in a manner to prevent tripping hazards and reduce hazards to persons in the area  Do not block fire hydrants or fire lanes. Housekeeping and Combustible Material Ordinary (or Class “A”) combustibles include common combustible materials (e.g., wood, paper, cloth, rubber, and plastics) that can act as fuel and are found in offices, data rooms, and storage areas. Class “B” materials include flammable liquids such as solvent-based paints and degreasers, lubricants, and fuels. To prevent fire, follow the housekeeping guidelines below:
 Store oily rags or other combustible materials in approved containers, such as metal cans
with self-closing lids. Generation and collection of this material must be coordinated with the (Your company Name) Project Manager.  Dispose of waste daily.  Smoking is not allowed within (Your company Name)’s Facility. Use outdoor ashtrays provided to extinguish smoking materials. The contents of ashtrays should be fully extinguished, and emptied into a safe receptacle.
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Keep work areas clean and free of fuel paths that could allow a fire to spread. Keep combustibles away from accidental ignition sources. Store paper stock in metal cabinets. Order only the amount of combustibles that you need for a reasonable period into the future. Excess combustibles increase fuel loads, create housekeeping problems, and can become a fire hazard.  Store incompatible chemicals separately.  Inspect for good housekeeping frequently.    
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Control of Hazardous Energies
Electrical Safety
Electrical work is defined as maintenance, repair, diagnostic, troubleshooting, periodic maintenance, calibrating, or tuning procedures involving electrical equipment. Contractors working on or around energized electrical equipment will need to meet the NFPA 70E requirements. Electrical Qualifications Only Qualified persons shall work on electrical equipment. The definitions of a qualified person are listed below. Qualified Electrical Worker A person with a minimum of 2 years of training and experience with high-voltage circuits and equipment (>600 volts), who has demonstrated by performance, familiarity with the work and the hazards involved. Qualified Safety Observer – Low Voltage Work The Safety Observer will be a Qualified Person but not necessarily authorized on the particular equipment being worked on. The Safety Observer must have the training or experience in hazards associated with the work to be performed, knowledge of the work being performed, knowledge of the required emergency actions on how to act safely and not endanger themselves, and the subsequent first aid protocols. Qualified Safety Observer – High Voltage Work The High Voltage Safety Observer must be a Qualified Electrical Worker or a Qualified Electrical Worker in training for energized electrical work involving circuits greater than 600 volts nominal. This Safety Observer will be in close proximity to the work location and act primarily as an observer not a participant, for the purpose of preventing an accident, and will render assistance in the event of an accident. The Safety Observer must have the following training or experience:  Hazards associated with the work  Knowledge of the work  Knowledge of the required emergency actions on how to act safely
 Protecting oneself and first aid protocols
General Safety Procedures and Practices Personnel performing energized electrical work should be alert, focused on the work being performed, and aware of grounded objects and their proximity to hands, arms, legs, and feet. Loose wire ends should be protected with wire nuts while performing energized electrical work. Energized equipment must never be left open or exposed while unattended.
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Each justifiable, energized task should be evaluated for ways to make it safer through shielding or auxiliary guards over energized components. For example, judicious use of clear Lexan shielding in electrical boxes to cover exposed conductors protects workers from inadvertently contacting a live source while taking amperage readings on contacts within the box. Pagers, cell phones, and other signaling devices should not be worn to eliminate any potential distraction should a pager or cell phone activate while performing energized work. Personnel performing electrical work must not wear conductive apparel, such as: watches, rings, key chains, and necklaces, metal headgear (e.g., hardhats) and other metal accessories unless rendered non-conductive by insulating means. High Voltage Work Whenever possible, contractors must use de-energized electrical work practices for work on systems greater than 600 volts, nominal. Energized electrical work on greater than 600 volt electrical systems must only be performed by Qualified Electrical Workers and Qualified Safety Observers using safety equipment rated for the voltage of circuits to be worked on. Due to the highly hazardous nature of this work, contractors should follow approved, written work procedures so that persons involved understand the required steps to perform the work safely. Working on Energized Equipment Energized electrical work must be performed by a Qualified Person on voltages less than 600 volts, or a Qualified Electrical Worker on voltages greater than 600 volts. Energized work is prohibited unless:  De-energizing the circuit will introduce additional or increased hazards (such as would result in the deactivation of emergency alarm systems, the shutdown of hazardous location ventilation equipment, or the removal of illumination of an area required for employee safety).  De-energizing the circuit is not feasible due to equipment design or operational limitation (such as testing voltage on circuits or working on circuits that are part of a continuous process that would otherwise need to be completely shut down to de-energize the circuit)  Troubleshooting tasks must be accomplished with equipment energized  Tuning or calibrating equipment  Responsible Supervisor requires it for one of the above reasons and authorizes it in writing Business interruption or cost-reduction alone are not allowable reasons for authorizing energized electrical work. Energized electrical work on exposed parts will be justified and approved in writing by both the (Your company Name) Project Manager and the responsible Contractor Representative supervising the project or task.
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Safety Observer A Safety Observer will be present during any energized electrical work involving circuits greater than 120 volts. The requirement for a safety observer can be modified at the discretion of the (Your company Name) Project Manager and the EH&S Manager based on the task and the safety methods used to protect the worker. The Safety Observer must carry out the following:       Note any problems that require assistance Anticipate any emergency response actions Provide immediate assistance in the event of an accident Use the correct disconnect devices in the event of an emergency Maintain a location immediately adjacent to the work being performed Have no other responsibilities while the work is being performed
The sole responsibility of the Safety Observer is to observe and warn the person performing the work of potential unsafe acts or conditions that occur as the work is being performed. Personal Protective Equipment Contractors working on exposed parts of electrical equipment that cannot be de-energized must be provided with and use personal protective equipment (PPE) appropriate for the specific work and the associated hazard level. For energized electrical work Cal-OSHA requires eye protection at all times, and for voltages in excess of 50 volts (nominal), suitable electrically-rated gloves must be worn. Only insulated tools will be used when performing energized electrical work. Flash protection garments must also be worn when there is an arc hazard potential. Accident Prevention Signs, Labels, and Tags Safety signs, tags, labels, and barricades must be used during electrical work to warn persons of electrical shock and burn hazards. Warning labels will indicate the nature of the hazard and provide concise hazard avoidance information. For voltage hazards up to 600 volts, the signage will state Caution – Hazardous Voltage - XXX Volts. The color scheme will be black letters on a yellow background. For voltage hazards over 600 volts the sign will state Danger - High Voltage - XXX Volts. The color scheme will be Danger in white letters on a red oval background framed in a black rectangle. The remainder of the sign will be in black letters on a white background. Panels or enclosures that shield electrical hazards will bear a warning label with a yellow background and a black lightning bolt inside a black triangle. Using Ground Fault Circuit Interrupters A ground fault circuit interrupter (GFCI) unit will be used whenever portable tools or appliances are used, or an extension cord is used. Examples of such equipment or appliances include electric drills, grinders, fans, work lights, or vacuum cleaners. The GFCI may be part of a fixed outlet, part of an in-line extension cord, or a separate unit (e.g., a multiple outlet GFCI-protected spider box).
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Work in wet locations should not be performed unless absolutely critical and authorized by the (Your company Name) Project Manager and the Contractor Representative supervising the work. In general, standing water will be removed, pumped, absorbed, or squeegeed with power disconnected. Any electrical equipment used to remove water will be rated for wet or dry work and will be connected to a GFCI-equipped power source. Any extension cords used will have molded end caps and be free of any defects in the insulation. Other electrical work should be postponed until the standing liquid can be cleaned up to a damp condition. Work in damp locations will be accomplished with the highest level of regard for safety. Equipment will be powered through GFCI-equipped circuits If a GFCI cannot be used, then the power supply arrangement must be evaluated and approved by the (Your company Name) Project Manager and the Safety Services Program Manager to ensure adequate grounding protection for the particular application. Acceptable alternatives to a GFCI unit include using isolation transformers in temporary power cords or using low-voltage equipment (working voltage typically 12 volts). These devices are found mostly in portable lighting equipment. Safe Wiring Methods Wiring installation will conform to the requirements of the National Electrical Code, including grounding, permanent, and temporary wiring requirements. Grounding and bonding wires will be in place on equipment. Wires will be terminated properly and wires will not be left exposed. Unused wires will be terminated by folding the ends back onto the wire and either taping with insulating tape, or terminating with wire nuts. Wires of unused or abandoned circuits will be removed from conduits or raceways and disconnected from power sources. Contractors will update panel schedules when any facility electrical services are changed or added. Permanent and Temporary Wiring Electrical equipment will be hardwired to power sources unless the equipment is equipped with a cord and plug for purposes of portability, removal, or replacement. Extension cords shall be used in the following manner:      Used only with power tools and other temporary uses Unplugged at the end of the work shift or when the appliance or tool is not being used The three-wire type for grounded tools Protected from damage Immediately discarded if the ground pin is broken, or if worn, frayed, or spliced
Extension cords shall not be used in the following circumstances:  Used in lieu of permanent wiring  Fastened with staples, run through doorways, or extended across an aisle or walkway unless run overhead or provided with a highly visible protective cover that minimizes tripping
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Multiple outlet power strips, Underwriter’s Laboratory-approved and equipped with over-current protection, may be used in limited applications. Power strips cannot be ganged or daisy changed to achieve a greater cord length or to add more outlets to an existing circuit. Power strips must be kept where they do not present a tripping hazard. Work in Hazardous Locations Energized electrical work in a Class I or Class II, Division 2 rated-location requires special hazard precautions. Work should only be performed after a thorough analysis verifies that the work can be performed safely, and only after approval from the responsible (Your company Name) Project Manager and Safety Services Program Manager. The area must be thoroughly tested with a calibrated combustible gas indicator suitable for the type of vapor that might be present, then continuously monitored during any electrical work. If any indication of a vapor in the air is sensed on the combustible gas indicator, work will not proceed until the source of the vapor is controlled or entirely eliminated. Work should be performed in a de-energized and locked out condition to eliminate the risk of an electric spark.
Lockout / Tagout
Contractors servicing, cleaning, modifying, repairing, or performing other maintenance activities on equipment must follow appropriate hazardous energy control procedures in accordance with Title 8 CCR Section 3314. Forms of hazardous energy may include mechanical, hydraulic or pneumatic pressure, chemical, thermal, radiation, potential (e.g., springs, elevated parts, flywheels, capacitors) or other energy forms. Although control of electrical energy to protect against electric shock is not included in 8 CCR 3314, the same procedures should be followed when de-energizing electrical energy sources as with other hazardous energy sources. Qualifications Only Authorized persons shall work on equipment. Contractors must provide proof of training for all persons performing Lockout / Tagout. Written Procedures Contractors must follow equipment-specific hazardous energy control procedures when working on equipment requiring lockout/tag-out. If equipment-specific hazardous energy control procedures are not available, contact the (Your company Name) Project Manager. Equipment-specific procedures must include the following information: Notification of affected and other personnel before lockout/tagout Identification of possible sources of live and stored energy Specific procedures to de-energize each energy source Means to secure energy sources in a de-energized state and the exact placement of energy-isolating equipment such as locks, tags, devices, etc.  Steps to verify that energy sources have been secured in a de-energized state  Steps to re-energize the equipment and return it to normal operation once the work is completed    
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Multi-Employer Workplace Contract personnel are engaged to maintain and repair facilities and other types of equipment that support and sustain (Your company Name)’s operations. According to 8 CCR 3314, outside servicing personnel (contractors) are required to follow the onsite primary employer’s ((Your company Name)’s) written lockout/tagout procedures. However, since contractors have familiarity and expertise with equipment they routinely maintain and repair, (Your company Name) requests that contractors assist in the development of specific written hazardous energy control procedures for such equipment. The written procedures shall be available for review from the (Your company Name) Project Manager and the EH&S Department upon request. Contractor personnel working with or around hazardous energies are expected to have received training from their own companies. If a contractor has already developed written lockout/tagout procedures for equipment at (Your company Name), copies of these procedures shall be submitted to the (Your company Name) Project Manager or EH&S Department. Authorized Persons Only contractors authorized by their employer to perform hazardous energy control (lockout/tagout) may do so at (Your company Name). The authorization should be in writing and should be available to (Your company Name) upon request. Authorized persons must have training on hazardous energy source identification, methods of de-energizing equipment, and verification of 0-energy state. They must also be familiar with the written equipment-specific procedures. Authorized employees may be different from qualified persons performing electrical work. Lockout/Tagout General Procedure
A lock and tag must be attached to each lockout device. The energy source must be locked out with an approved device belonging to the individual working on the system. The lockout device must be identified with a tag showing individual’s name, date, purpose of work requiring lockout/tagout, and contact information. Each person working on the de-energized equipment must have his or her own lockout device and tag. Only the individual who placed the lock and tag may have access to the key that opens that lock. A supervisor’s lock and tag may be used to increase project control, but only as an addition to the individual’s lock and tag. Where more than one person is working on the equipment, each person must place a lock on the energy-isolating device (or a control lockbox) and retain the key for that lock. Lockout devices without a tag are not permitted. Lock out devices must remain in place until work is complete and the equipment is ready to return to service. When locking out an energy source is not physically possible, other means shall be used to ensure the same or greater level of safety. Authorization from the EH&S department is required if lockout tagout can not be completed.
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Fall Prevention
For the safety of outside contractors working on or in (Your company Name)’s Facility, the (Your company Name) Project Manager and the Contactor Representative are responsible for exchanging information on fall hazards and prevention measures relative to the project. Contractors shall supply their own equipment to access work areas (e.g., portable ladders, aerial devices, fall protection harnesses and lanyards, etc.).
Typical Elevated Work Locations and Associated Hazards
Roofs: Falls can result from climbing off and onto access ladders, working near roof edges, falling into roof holes or unprotected skylights, dropping equipment or tools over the edge and attempting to catch them, tripping over defective roof surfaces, weather factors (e.g., brilliant sun causes dangerous glare or rain causes surfaces to become slippery). Injuries that occur on roofs are further complicated by the lack of immediate access to emergency medical response and transportation. On some roofs at (Your company Name), engineered horizontal lifelines have been installed for use with lanyards and full body harnesses when persons must work within 6 feet of the roof’s edge. Frequently Accessed Areas: Maintenance, renovation and new construction require personnel to access elevated equipment such as ceiling-mounted electrical conduit, fire sprinklers and other plumbing lines, lighting fixtures, heating, ventilation, and air conditioning equipment, exhaust ductwork, or large pieces of building or process equipment. Falls may occur due to lack of fixed, guarded work platforms, inadequate lighting or space to conduct tasks, difficult access due to proximity of other equipment, the lack of a solid base for portable ladders, the need to carry tools and equipment to elevated locations, etc. Unprotected Elevated Work Platforms: Persons engrossed in maintenance tasks are sometimes unaware of their proximity to the unprotected edge of the work platform. A small injury such as a splinter or minor pinch to the finger would not normally cause great injury, but any resulting sudden movement may cause the employee to fall off the platform. Methods of Safeguarding Elevated Work Locations Effective fall prevention begins with the elimination of unsafe conditions and factors that contribute to the possibility of a fall. When hazard elimination is not feasible or work cannot be brought to floor level, hazards are controlled by restricting area access to trained and authorized personnel only, who use fall restraint or work positioning equipment while performing their duties. Only when these hazard control methods have been considered and exhausted are fall arrest systems used. (Your company Name) requires the following safeguards whenever possible to avoid situations where fall arrest equipment is necessary:
 Any floor or roof openings greater than 12 inches in the least horizontal dimension are covered with a protective cover that meets the strength requirements of the surrounding standing surface.  Protective covers do not project more than 1 inch above the floor level and edges are chamfered to an angle with the horizontal of not over 30 degrees.
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 Protective covers are marked with letters 1 inch or more in height): Caution: Floor Opening Do Not Remove Cover.  All hinges, handles, bolts, or other parts are set flush with the floor or cover surface.  Alternatively, floor or roof openings can be protected by a standard guardrail system, including top rail, mid rail, and toe board.  Employees work a minimum of 6 feet from roof edge.  Guardrails or 42 inch height minimum parapets are installed at roof edges (if feasible).Warning lines (e.g., red barrier tape and appropriate signage) are installed at least 6 feet from roof’s edge when there is no other method of protection.  Fixed platforms elevated greater than 30 inches (e.g., on structures and building systems), and fixed platforms elevated greater than 48 inches (e.g., for process-related equipment), mezzanines, catwalks, and balconies shall have guardrails surrounding work platforms.  For construction-related activities exposing employees to unprotected heights over 7.5 feet, acceptable means to reduce fall hazards include: -
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Bringing the work down to ground level – when feasible Using ladders properly Scaffolding Using elevating work platforms and aerial devices Using fall restraint, work positioning, and fall arrest systems only if other methods are infeasible
Fall Restraint and Fall Arrest Systems
When an elevated work location cannot be accessed safely from a ladder or protected work platform, fall restraint or fall arrest systems may be used. (Your company Name) recognizes ANSI/ASSE A10.32-2004 as the latest industry-accepted consensus standard for fall protection systems during construction operations. In situations where general industry standards apply, ANSI Z359.1 1992 (revised 1999) Safety Requirements for Personal Fall Arrest Systems, Subsystems and Components is used for reference. When fall restraint or fall arrest systems are in use, the contractor will designate a competent person to develop a project-specific fall protection plan and make the appropriate equipment selection based on a complete evaluation of the work site, conditions, and nature of work to be done. Contractors shall work in teams of two or more employees (buddy system). When fall arrest systems are in use, the contractor must also develop an effective rescue plan specific to the work location and job being performed before work starts, or ensure their employees are trained on and capable of self-rescue. Before beginning a job involving fall arrest equipment, contractors will notify the (Your company Name) Project Manager of the work and the location to facilitate prompt rescue should a fall occur. Fall restraint systems shall be used while working at roof edges.
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Equipment Inspection, Marking and Storage Fall restraint and arrest systems must be inspected before each use by the wearer. All fall protection system components shall be labeled according to ANSI Z359.1-1992 (R1999) or ANSI/ASSI A10.32 (2004). Fall protection system components are stored away from corrosive materials, oils and solvents, moisture, heat, or any other substance that may cause damage.
Ladder Safety
When used properly, ladders provide a safe means to access elevated areas when other methods are infeasible. Contractors should follow the safe work practices below when using ladders.
 Inspect ladders before use. Rungs, handrails, and feet must be free of slippery substances
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and debris. Missing components, bends, or cracks can be present. If a defective ladder is found, prominently label it with a tag that reads Danger: Broken - Do Not Use and immediately take it out of service. Ladders should not be used when the location, the weight to be handled, or the character of the job indicates a firmer or more substantial work surface, such as a scaffold, is necessary. Only one person is permitted on a single ladder at a time, unless the ladder is designed by the manufacturer to accommodate more. Ensure safety braces of step ladder are lowered and locked in place before use. Never use a stepladder as a straight ladder. Do not paint ladders except stenciling for identification purposes. Do not use conductive metal ladders for electrical work or near electrical exposure hazards. Do not use ladders on an unstable or uneven base. If using a ladder near a doorway, in a hallway, or any other location where pedestrians may be present, place barricade ribbons or safety cones around the zone where the ladder is used to prevent passers-by from accidentally bumping the ladder, and to prevent them from approaching the area where overhead hazards may exist. Set up straight and extension ladders using the 4:1 rule; for every 4 feet of ladder length, set the base of the ladder 1 foot away from the base of the wall or other supporting structure). When ascending to another surface, the handrails must extend at least 36 inches above the top of the landing, eave, or gutter, unless grab rails are provided. Only extension ladders are permitted for this application. Secure the top of extension ladders with rope, straps, or chains or ensure an attendant holds the ladder securely. Do not stand on the top three rungs Maintain a minimum of three points of contact while climbing (two hands, one foot). Bring tools and materials up or down a ladder through the use of a tool belt, mechanical hoist, or another employee handing them up (not carried while ascending or descending).
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 For stepladders, do not use the top cap and the first step for standing or sitting.  Keep centered on the ladder. If the belt buckle approaches a side rail, the ladder is not being used properly and a safer method for access must be used (e.g., reposition the ladder closer to work area, use an aerial device, etc.).  Face forward while ascending or descending, standing, and working on ladders.  Ensure mobile ladder stands are equipped with compliant guardrails.  Store and secure ladders in a designated area when not in use.
Elevating Work Platforms and Aerial Devices
Contractors will be trained on the safe operation and inspection of elevating work platforms and aerial devices before using them and should observe the following safe practices:  Do not climb outside the protective guardrails of any elevated fixed platform, elevating work platform, or aerial device.  Wear hard hats and safety glasses when working on aerial devices or work platforms.  Ensure controls are clearly labeled.  Close the mid and top chains and railing enclosures before elevating the device.  Do not sit or stand on railings, or use planks, boards or other devices to gain greater height.  Do not exceed maximum operating weight capacity (including personnel, equipment, supplies, and tools).  Do not use fall arrest systems in elevating work platforms (e.g., scissor lifts) while working properly within the guardrails of the lift. There are no rated anchorage points on the basket, and the lift’s design renders a fall arrest system unnecessary.  Do not move the elevating work platform while in the elevated position, except for minute adjustments (i.e., increments of a few inches only).  Use approved fall arrest systems while working in the basket of an aerial device (e.g., articulating boom lift, Genie/JLG lift, etc.) and connect the lanyard to an approved anchorage point provided in the basket.  Operate aerial devices on stable, flat, and structurally sound flooring only.  Ensure articulating boom and extendible boom platforms have both platform (upper) and lower controls. Do not operate lower controls unless permission has been obtained from the person in the lift, except in emergencies  Controls will be plainly marked as to their function  Upper controls should be in or within easy reach of the operator Lower controls will override the upper controls
Scaffolds
A scaffold is one means to provide a safe work surface for employees to reach elevated work locations. Contractors should adhere to the following safe work practices when using scaffolds:
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 Construct scaffolds in accordance with 8 CCR 1637 through 1667, and under the
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direction of a Qualified Person. Only authorized and competent contract personnel are permitted to erect, alter, or dismantle scaffolds. With the exception of those contractors either building or dismantling scaffolds, no one is permitted to ascend or work off scaffolds unless a scaffold tag has been affixed by a competent person. Employees should read any special requirements noted on the tag before ascending and beginning work. A competent person should inspect scaffolds and scaffold components for visible defects before each work shift, and after any occurrence that could affect a scaffold’s structural integrity. Erect scaffolds on sound, rigid footing capable of carrying the maximum intended load. Provide a safe and unobstructed means of access, such as a walkway, stair, or ladder to scaffold platforms. Climbing ladders or stairways on scaffolds used for access and egress shall be affixed or built into the scaffold by proper design and engineering, and shall be located so their use will not disturb the stability of the scaffold. The structural members of the scaffold (cross braces, rails, etc.) must not be used for climbing. Provide standard upper rails and mid rails. Raise and lower tools and equipment using a rope and bag or other suitable means depending on the task. Under no circumstances is ascending or descending a scaffold permitted while carrying equipment in the hands. If the scaffold platform is more than 6 feet above the working surface below (i.e., floor, ground), install toe boards to protect workers below from potential falling objects. Lock wheels on movable scaffolds before climbing or using. Riding on a rolling scaffold when it is being moved is prohibited.
Window Cleaning
Companies contracted to clean windows shall comply with 8 CCR 3281 - 3291 Window Cleaning and applicable sections of 8 CCR Article 6 Powered Platforms and Equipment for Building Maintenance. Contracting companies will train employees who operate powered platform devices as required by Title 8 CCR Section 3298. Where regulations apply or as requested by (Your company Name), the qualified contractor will develop the following: An Operating Procedures Outline Sheet (OPOS) according to the provisions of 8 CCR 3282 (p)(1)(C) An Emergency Procedures Plan according to 8 CCR 3292 A Fall Protection Plan according to 8 CCR 3299 While on suspended scaffolds or work platforms, contractors shall carry a tested and working two way radio (issued and maintained by (Your company Name)) to allow efficient communication among the contractors, the Security Command Center personnel in case of emergency.
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Overhead Work
If work is being done in a location overhead where others may be working or walking below, access to that lower area must be restricted if any items could be dropped or fall from the higher work level. This can be accomplished through the use of barricade tape, signs, rigid barriers, etc. Signs and barricades will be removed when work is completed. Tools and materials being used over an occupied area must be secured (tethered) to the structure or person if they might be dropped to the lower level. Toe boards must be provided on working platforms and scaffolds over 6 feet in height.
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Bloodborne Pathogens
Bloodborne pathogens (BBP) are microorganisms that can cause disease when transmitted from an infected person to another person through blood or other bodily fluids. The microorganisms are capable of causing serious illness and death. The most common diseases spread in this manner are Hepatitis B (HBV) and Human Immunodeficiency Virus (HIV). Examples of other bloodborne diseases include malaria, Hepatitis C, and syphilis. Potentially infectious materials may include blood, body fluids (such as vomitus, saliva, or semen), or other materials (such as fecal matter and human tissue). Contracting companies whose employees are potentially exposed to bloodborne pathogens in the course of their work shall provide hazard recognition training and proper personal protective equipment to their employees in compliance with 8 CCR 5193. This may apply especially to janitors, plumbers, and emergency response personnel. When applicable, contracting companies shall provide evidence of effective and compliant training to (Your company Name) upon request. When contractors are exposed to potentially infectious materials, they shall follow universal precautions and comply with the following: Use PPE such as barrier gloves, safety glasses, and face shield, whenever they are exposed to blood, bodily fluids, and other potentially infectious materials. Wash hands immediately or as soon as feasible after removal of gloves or other PPE. Wash hands and other areas of skin, or flush mucous membranes with water immediately or as soon as feasible following contact of such body areas with blood or other potentially infectious materials. Do not eat, drink, smoke, apply cosmetics or lip balm, or handle contact lenses in work areas where there is a reasonable likelihood of occupational exposure. Perform procedures involving blood, bodily fluid, or other potentially infectious materials in a manner as to minimize splashing, spraying, spattering, and generation of droplets of these substances. Move containers that carry potentially infectious materials or waste only when closed. Examine (and decontaminate as necessary) any equipment that may become contaminated with blood or other potentially infectious materials before disposal. Change PPE immediately if it becomes contaminated.
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Ensure biohazardous waste is properly labeled and disposed in coordination with the (Your company Name) Safety Services Program Manager. Immediately report any exposure to potentially infectious materials during the course of contractor duties to the Contractor Representative and to (Your company Name)’s EH&S Manager to arrange for a post-exposure incident follow-up and medical evaluation.
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Training
All contractors working on site shall attend mandatory (Your company Name) Contractor Awareness Training annually. This Training is in 3 Modules: Module 1: General Awareness Training Module 2: Emergency Preparedness Training Module 3: EHS Programs and Policies Prior to issuing a contractor badge, Security shall ensure all 3 of the training sessions have been complete including a written test. Annually prior to renewing of the contractor badge, the contractor shall attend the 3 part training series. Upon completion to the training sessions, the contractor badge shall be reissued. Documentation of training attendance shall be maintained with Security in the Security office The contracting company should provide health and safety training for its employees as specified by applicable state and federal safety regulations or recommended best management practices. (Your company Name) may shall require the Contractor Representative to provide proof of training for its employees. Reference list on the next page. Training topics may include but are not limited to:
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Training Name All contractors must supply documentation of Training for: Hazard Communication (Your company Name) Contractor Training Lockout / Tagout Authorized Person
Programs requiring proof of Training
Given at time of arrival with badge Or can be given prior to arrival if tests are supplied. Specific to the LOTO procedures being used
Job specific Documentation Required for the following: Asbestos Certification for Asbestos removal contractors only. Bloodborne Pathogens / First Aid Chemical Handling Safety Compressed Gas Safety Flammable Liquid Training Confined Space Electrical Safety Fall Prevention Ladder Safety Tree Work Window Cleaning Scaffolding Welding And Cutting Hot work Fire Prevention Plan Fire Extinguisher Operation Hazardous Waste Operations Industrial Truck Forklift Aerial Devices Elevating Work Platforms Respiratory Protection Hearing Protection Proof of Certification for each device used Proof of training if working in a Posted Hearing Conservation Area Proof of High-rise scaffolding certificate of Inspections and training. Documentation of persons conducting First aid or Clean-up operations only. (Janitorial or ERT personnel) Specific to the type of chemicals is being handled. Documentation of Attendant, Entrant and Rescue training. Qualified Electrical Worker training for High Voltage work Documentation of Fall protection training if work will require person to be higher than 10 ft off ground.
Emergency Response Training For Confined Space Rescue Personnel
Mandatory for Fire watch personnel. Documentation of HAZWOPER certificate Proof of a PIV license for all persons using an Industrial Truck on site
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Appendix 1
Contact List
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Contact List
Department/Title EH&S Department Safety Manager Environmental Manager (Your company Name) Nurse
Contact Name
Phone Number
Ellen Schieber Ed Wang Marsha Locke
949-435-8257 949-435-8646 949-435-8596
Facilities Facilities Director Facilities Manager Facilities Section Manager Facilities Hot line Dale Bogan Jerry Kelley varies by shift Internal Only 949-435-8034 949-435-8193 949-435-8350 x 8300
Security Security Manager Emergency Hot Line Security Information Dale Bogan 949-435-8408
Internal Only x - (Your Locations emergency number) Internal Only 8518, 8519, 8520, 8525
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Attachment 1
Contractor Acknowledgement
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Contractor Acknowledgement
Contractor’s Company Name: Contractor Representative: Title: Provided By: ((Your company Ellen Schieber Name) employee) Date: Type of Agreement : Purchase Order Other: Items to be provided to the Contractor: Contractor Safety Program Contractor Acknowledgement form (attachment 1) Contractor Hazardous Material Inventory (attachment 2) Contractor Hazardous Material Approval form (attachment 3) Items to be returned to EHS Department Contractor Acknowledgement form (attachment 1) Contractor Hazardous Material Inventory (attachment 2) Documentation of training
(See Page 45 of the Contractors Program)
Site Service Contract
Date
Medical Information: In the event an employee is hurt and needs medical attention: Where do we send the employee? Who do we notify? Contractor Acknowledgement As per the undersigned, Contractor acknowledges receipt of the (Your company Name)“Contractor Environmental, Health & Safety Program”, has read, understands, and will adhere to the requirements as outlined. Acknowledged By: Title:
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Date:
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Attachment 2
Contractor Hazardous Material Inventory Form
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Contractor Hazardous Material Inventory Form
Contractor Name: Contact Number: Date:
List all chemicals planned to be brought on site. No more than 50 gallons, 450 pounds or 190 cf3 may be stored on site without EHS approval.
Chemical Name
MSDS
Online or Hard copy
Container Type
Quantity Stored
(Gal, lbs. cf3)
Storage Location
Intended Use
Monthly Usage
Inventories must be submitted to (Your company Name) Environmental and Safety Departments Quarterly
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Attachment 3
Contractor Hazardous Material Approval Form
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Contractor Hazardous Material Approval
Date Submitted: A copy of the Material Safety Data Sheet (MSDS) must be attached for approval. Contractors must also maintain copies of MSDSs on-site Used Site Wide: Project Use: List Project Use: Yes Yes No No
Contractor: Chemical Name: Used As/For:
How is it Applied: Estimated Usage: Where Stored:* Contractor Contact: (Your company Name) Environmental: (Your company Name) Safety: Waste Disposal:** (To be filled out by (Your company Name) Environmental) Contact Number: Approve Approve Reject Reject Date: Date: (Gallons/month) Quantity Stored On-Site: (Gallons)
Note: * Do not store incompatable materials together. Chemicals must be stored in proper cabinets/containers (i.e. flammable cabinets). Chemicals stored in containers outside of such cabinets must be double contained. Chemical storage areas must be covered to prevent exposure to rain and contained to prevent mixing with storm water run-off. ** Contractors are prohibited from removing any used chemicals or hazardous materials that have no beneficial use from (Your company Name)Property.
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Contractor Hazardous Material Approval
Any hazardous waste must be disposed of through (Your company Name) Environmental. Contact extension 8081 or 8257 to coordinate disposal.
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Attachment 4
Contractor Training Program
To be taken upon arrival at the site.
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Slides from the Training Program
Contractor / Visitor Training Rev. 3
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Contractor Safety Training
This is Module 1: General Safety Awareness Module 2: Emergency Procedures Module 3: EHS Programs and Policies Awareness
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Environmental, Heath, and Safety Policy
(Your company Name) is committed to the environment, health and safety of our facilities. We strongly contend that good environmental management and prevention of injury & ill health of our employees and surrounding community are key components of our overall business strategy. All employees and contractors are expected to conduct business in a safe and efficient manner and to adhere to all environmental, health and safety policies and procedures.
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EHS Policy continued…..
To this end, the company affirms its commitment to achieve the following objectives: Prevent Accidents, Injuries and Ill Health Identify and Correct unsafe acts and/or conditions. Continuously improve the Health & Safety of the work environment. Provide job training with effective feedback. Comply with applicable local, state and federal Occupational Safety and Health standards. Monitor and comply with the environmental regulatory requirements that apply to our business. Define and accomplish Environmental, Health & Safety Objectives and Targets. Conserve natural resources and prevent pollution.
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Continuously improve our Environmental Aspects and take appropriate actions when necessary. Emphasize individual responsibility for Environmental, Health & Safety awareness by all employees and contractors. Collaborate with relevant authorities, customers, suppliers and interested parties to ensure relevant environmental aspects are addressed. Consider the impact of our actions on the environment during business planning, design, execution, manufacturing, new process introduction and facility upgrades.
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ISO 14001
Environmental Policy - Minimizing impact on the Environment (ISO14001) Commit to meeting the regulatory requirements Conserving natural resources and pollution prevention Continuous improvement in our operations Emphasize individual responsibility Impact of our actions on the environment
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Environmental Aspects and Impacts Aspects Procurement Wastewater Treatment Hazardous Waste Storage Air Quality – Emissions Energy Consumption Water Use Impacts Degradation of or increased use of natural resources Typical Impacts Releases to air Wastewater generation Discharges to stormwater Process-related wastes Other (flora, fauna, energy use, natural resource use, etc.)
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General Safety Requirements
Identification Badges must be displayed at ALL times. Alcohol & Drugs are Prohibited. Smoking is Prohibited inside all buildings Smoke outside in designated areas Be Aware of Signs Follow direction of warnings Comply with our policies and procedures
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Injury & Illness Prevention Program (IIPP)
Responsibilities Everyone is responsible for Safety at (Your company Name) All Employees, Managers, Executives, and Contractors play a part in making Safety work at (Your company Name)
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It’s Everyone’s Responsibility
To follow documented (Your company Name) Policies and Procedures; Promptly reporting any accidents, unsafe conditions, or unsafe acts to their supervisor/manager; Suggestions solutions to improve the safety of the process, equipment, production materials, training, or the building by talking with their (Your company Name) POC. Obtaining information about EHS procedures from their supervisor/manager.
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9 Definitions Contractor Representative is a contractor employer, onsite manager, supervisor or foreman who is responsible for contractor work product and ensures the safety of contract employees (including subcontractors) and the safety of (Your company Name) personnel, property, and operations. POC – (Your company Name) Point of Contact – The person from (Your company Name) that is responsible for the Contractor and work to be done. EH&S – Environmental Health and Safety
10 The Contractor Representative Knowing all aspects of the (Your company Name) Contractor Safety Program Communicating such to employees and/or subcontractors under their control who work on (Your company Name) premises Ensuring contractor employees are familiar with the program’s contents and requirements Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to the (Your company Name) Project Manager or EH&S Manager Developing and submitting work plans to the (Your company Name) project manager (before work starts) for jobs that may affect (Your company Name) employees or operations Incorporating safety precautions into contractor work plans and activities to mitigate known hazards and minimize unforeseen hazards
11 The Contractor Representative cont. Supplying copies of Material Safety Data Sheets (MSDSs) to (Your company Name) Safety Services for chemicals before bringing them on site Training its employees on topics and procedures applicable to the contractor’s job duties and related hazards Providing written documentation on employee training and experience, proof of insurance, and injury experience to (Your company Name) when requested Providing equipment necessary to perform the contracted work, including personal protective equipment (PPE) for contractor employees
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12 Contractor employee’s Adhering to the (Your company Name) Contractor Safety Program and Contractors’ safety program Following regulations, codes, and other legal obligations regarding the performance of the work Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to supervisors, the (Your company Name) Project Manager or EHS Manager Wearing PPE relevant to the task Supplying copies of Material Safety Data Sheets (MSDSs) when asked. Contacting the POC to communicate the need for Onsite Environmental Services Contractor to dispose of chemicals, contaminated debris, and empty chemical containers.
13 Contractor employee’s cont. Cleaning up worksites at the end of each work shift and re-establishing walkways and common areas as requested by (Your company Name) Obtaining required permits such as Hot work permits or Confined Space Entry Permits prior to conducting work where the permit is required. Participating in required safety and health training programs Briefing the (Your company Name) Project Manager on unique or unseen hazards (Your company Name) employees may encounter on the job site Taking precautionary measures to ensure (Your company Name) employees and property are protected (i.e., barricades, signage, coordination with other contractors, scheduling after hours work, 100
14 Unsafe Acts Contractors and employees must comply with all (Your company Name) Policies If you see work being performed unsafely by either an employee or a contractor, ask them to stop and Report it to: your supervisor, (Your company Name) POC, or the EH&S Department at either X8257 or X8433.
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15 Our Policies and Procedures (Your company Name) has many Health & Safety Policies and Procedures, here are a few of them: Hazard Communication Hazardous Waste Disposal Control of Hazardous Energy Fire Protection / Hot work Respiratory Protection Confined Space Awareness Emergency Response Procedures Talk to your Manager, Supervisor or (Your company Name) Point of Contact for more information on Policies and Procedures that are relevant to your job. Module 3 of this presentation will provide you with and introduction to our Policies and procedures
16 Work Requiring Permits Hot work – Hot work permits are required for all persons that are Cutting Welding & Braising. Contact your Point of Contact to obtain a permit. Confined Space Program All Confined Space work must be done in compliance with the Confined Space Permit program. Do not enter a confined space without obtaining a permit from your Point of Contact or Facilities Manager. Line Opening Permits
17 Eliminating Accidents The key to eliminating accidents is to work on eliminating Unsafe Acts and Conditions You are responsible for stopping unsafe acts and reporting unsafe conditions and behaviors! 80%-90% of all accidents are due to unsafe acts-things people do that are unsafe! Reducing unsafe acts reduces potential accidents! 10-20% are due to unsafe conditions Fix or report unsafe conditions!
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18 Reporting Near Misses What is a Near Miss? A Near Miss is an incident where an injury, illness or property damage could have occurred but did not. Typically these are either situations that we see around the facility and think "that could cause an accident" or situations we experience and think "I could have gotten hurt just now.“ Why is it important to report a Near Miss? For every 300 Near Miss incidents, there are at least 29 minor incidents (requiring first aid) or one major incident (requiring more than first aid). How do I report a Near Miss? The easiest way to report a Near Miss incident is to use the link on either the (Your company Name)net or Ops pages of the (Your company Name) You can also call the (Your company Name) Industrial Safety Specialist at x8433 or let your supervisor know.
19 Reporting an Injury or Illness For emergency medical situations dial (Your Locations emergency number) FIRST! Report all accidents and injuries to your supervisor/manager immediately (Contractors need to inform their (Your company Name) point of contact as well as their own company supervisor/manager) The (Your company Name) ERT has been trained in first aid, CPR, and AED use – they will ensure you get the proper care for your situation.
20 Summary of Module 1 (Your company Name) has many policies and procedures covering Health & Safety – It is your responsibility to follow them. Stop unsafe acts & report unsafe conditions. Report all injuries and illnesses immediately. For more information contact your Supervisor/Manager, (Your company Name) Point of Contact, or the EH&S Department at X8257 or X8433. In the event of an emergency, dial (Your Locations emergency number)
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(Your company Name) Emergency Preparedness Module 2
21 Contractor Safety Training This is Module 1: General Safety Awareness Training Module 2: Emergency Training Module 3: EHS Programs and Policies Awareness
22 WELCOME TO (YOUR COMPANY NAME) EMERGENCY PREPAREDNESS It’s important to know what to do in an emergency. (Your company Name) has a written Business Emergency Plan And Trained Emergency Response Team (ERT)
23 EMERGENCY NUMBER To Activate the ERT or To Report an Emergency Dial extension (Your Locations emergency number)
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24 Emergency Procedures (Your company Name)’s Business Emergency Plans Can be found in Document Business Emergency Plan Emergency Response Procedures (Your company Name) Visitor Environmental Health and Safety Awareness (Handout Available In The Lobby) These documents cover what to do in case of: Building Evacuation Chemical contact and spill Earthquake Fire alarm and Fire Injury and Illness Power Failure Toxic Gas Alarms and unknown odors
25 Building Evacuation In the Event of an Evacuation Safely stop operations. Look for closest emergency EXIT and exit the building Do NOT remove smock until completely out of building Proceed down any stairway (Do NOT use the elevator) Exit building and proceed to your assigned area off (Your Location) Road. (Ask your supervisor or point of contact for which area to meet in) Check in with your supervisor or point of contact and wait in the assigned area for instructions. Evacuation Tips Always keep your car keys with you. Memorize at least two different routes out of your work area.
26 In Case of Chemical Contact Immediate go to the nearest eye wash / safety shower. Flush your eyes or shower for a minimum of 15 min. Remove contaminated clothing while showering. Neutralizing and removing the chemical is paramount Call Emergency by dialing (Your Locations emergency number), additional medical treatment may be necessary.
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Injury and illness will be covered later.
27 Toxic Gas Alarm Isolate the area Evacuate to the SMOCK ROOM The ERT will be activated Do not re-enter the area until it is safe to do so All rooms can be independently isolated, not all areas of the FAB will evacuate.
28 Unknown Odor An odor – by itself- is not necessarily an emergency. Odors are a regular occurrence in the Fab. Follow these general guidelines: If it is just an odor – notify your supervisor Treat the odor as an emergency if the odor is causing adverse symptoms. Isolate the area, evacuate to the smockroom (if in the Fab) or other safe area If unsure – treat the situation as an emergency
29 Fires & Fire Alarms If you see smoke or flames, activate a fire pull box in the area and leave immediately. Dial (Your Locations emergency number) from the smockroom or other safe area. If you hear the Fire Alarm going off, Evacuate the area the building Go to the (Your Location) Parking lot to your assigned area The ERT and Fire Department will respond to the Fire. If you have been trained and it is safe to do so, use a fire extinguisher to put out the fire
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30 Earthquake Don’t panic Duck, cover & hold in Safe Location (possibly out of area) Wait for shaking to stop. If the area is unsafe, Evacuate to a safe area after the shaking has stopped and Report the unsafe condition or other issues to Security Dial x (Your Locations emergency number) A Building Evacuation may occur if not start cleaning-up and listen for further instructions
31 Injury and Illness Report all injuries, no matter how minor to your manager or supervisor Non (Your company Name) Employees should make sure they contact their supervisor or manager from their own company as well as their Point of Contact at (Your company Name). Report all medical or life threatening injuries by calling (Your Locations emergency number) The ERT will assist anyone who has an emergency onsite at (Your company Name). Non (Your company Name) Employees will be sent to either the medical clinic their company uses or to the Emergency Room depending on the severity of the Injury or Illness.
32 Injury & Illness (Cont.) Minor Injuries These are first aid type injuries that can be treated with a First Aid Kit First Aid Kits can be found throughout the facility ERT Activation is not required but you must notify your supervisor or point of contact at (Your company Name). Medical Treatment These cases require more than First Aid but are NOT life threatening ERT Activation IS required and you MUST notify your supervisor ERT Members are specifically trained to respond to medical emergencies.
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33 Injury & Illness (Cont.) Dial (Your Locations emergency number) State the emergency Security will Activate the ERT and send them to your location ERT Members are specially trained to respond to emergency medical situations and Call the paramedics. Your supervisor or Point of Contact MUST notified.
34 Summary of Module 2 Know Your Role Follow All Emergency Procedures In the event of an emergency DIAL (Your Locations emergency number) By calling (Your Locations emergency number), this activates the ERT and gets you a quick response! Report all injuries and illnesses to your supervisor. Chemical alarm - Evacuate to the smockroom or other safe location. Fire alarm - Evacuate the building Cooperate with the (Your company Name) Emergency Response Team.
35 EHS Policy and Procedures Awareness Module 3
36 Contractor Safety Training This is Module 1: General Safety Awareness Training Module 2: Emergency Training Module 3: EHS Policy and Procedures Awareness
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37 Objectives This training module will help you learn: Understand the Safety Program Programs covered but not limited to: Fall Protection Powered Industrial Vehicles Personal Protective Equipment Lock out Tag Out Fire Prevention Hearing Conservation Radiation (Ionizing and Non-ionizing) Hazardous Materials Hazard Communication Understand the Hazards at (Your company Name) Gain a better understanding of ISO 14001 OSHAS 18001
38 General Information (Your company Name)has on site a wide variety of Chemicals and other hazards Compliance with all EH&S programs and policies is mandatory. Failure to abide by (Your company Name)rules and regulations, will lead to removal from the site, up to and including permanent restriction from the site.
39 EHS Requirements of Contractors Signed Copies of the following documents must be onsite prior to starting the work. Contractor Acknowledgment Hazardous Materials Inventory Environmental, Health & Safety Agreement form Contractor Employee Training Document A list of all Mandatory training with content information Minimum Information Date of training, length of training, Table of content A copy of all Powered Industrial Vehicle Licenses the employee will be using. If licenses is not available, Training documentation will be accepted.
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40 Fall Protection Fall protection is required for all work over 6 ft off the ground and with in 10 ft from the edge of an opening. Fall protection rescue program must be on file with the EHS department prior to starting the Job. Fall protection systems must be inspected prior to use. Typical Elevated Work Locations Roof False ceilings Unprotected Elevated Work Platforms: All ladders must be In good working condition. Inspected prior to use. Returned to where you got them Stored on racks or chained to the wall if stored upright or layed on the floor to prevent them from falling onto people.
41 Powered Industrial Vehicles No Contractor can use (Your company Name) PIV’s with out written approval from the EHS or Facilities Management. A license for each person who will drive the PIVs is required prior to use of a PIV. If a contractor brings a PIV on site. It is the contractors responsibility to; Obtain approval prior to bringing it on site. supply all needed training for that vehicle.
42 Personal Protective Equipment Proper PPE is required on site. Contractors must provide their employees with the proper PPE to complete the work. A List of respirator approved persons must be given to the EHS department prior to contractor employees using tight fitting respirators. Contact the (Your company Name) POC for information on the proper PPE required for this site and the work being conducted.
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43 Lock out / Tag Out (LOTO) LOTO is required to be used to control hazardous energy at this site. Failure follow LOTO procedures can result in removal from this site. Contractors must provide a copy of their LOTO program if they wish to use their own companies procedures. Contract employees must have a lock and tag on any piece of equipment where hazardous energy may cause harm.
44 Fire Prevention Hot work is prohibited in the following circumstances, unless steps have been taken to prevent ignition and work is authorized by the (Your company Name) Project Manager and the EH&S Department: Areas that have not received authorization by the (Your company Name) Project Manager When the sprinkler system or other fire suppression system is impaired Within or around a potentially explosive atmosphere Within a confined space, unless performed under a valid permit authorized by the (Your company Name) Project Manager and the EH&S Department Adjacent to large quantities of exposed ignitable materials On or near pressurized or unpurged gas or chemical lines or containers On a metal partition, wall, ceiling, or roof with a combustible covering, or on walls or partitions of combustible-type panel construction On pipes or metal contacting combustible walls, partitions, ceilings, or roofs if conduction could cause ignition
45 Hot Work Permit The signed HWP is valid for one shift or 12 hours, after which another permit must be requested by the contractor and signed by the authorized (Your company Name) Facilities Department representative. A permit is required for all open flame, cutting welding or Brazing. Contact your POC for the permit.
46 Hearing Conservation (Your company Name) has several areas that are considered Hearing conservation areas. Any area with noise over 85 dB’s has been included in the Hearing conservation area. Person’s working in these areas must wear hearing protection.
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47 Radiation (Ionizing and Non-ionizing) (Your company Name) does not have Ionizing radioisotopes point source radiation (Your company Name) utilized X-ray tube and/or electromagnetic waves to produce ionizing radiation, Areas with Radiation producing equipment is off limits to non-authorized personnel. Lasers and RF generators are used throughout the Fab area. Contact the EH&S department if you have any questions.
48 Hazardous Materials Some Common Hazard Classes At (Your company Name) Flammable Corrosive Poison Oxidizer Cryogen
49 Hazardous Materials Flammable: A substance which will catch on fire and burn rapidly under ordinary conditions; for example liquids with a flashpoint below 100oF and solids that ignite readily. Examples: Acetone, Isopropyl Alcohol
50 Hazardous Materials Corrosives: a chemical which causes visible destruction of, or irreversible changes, in living tissue by chemical action at the site of contact, or that has a severe corrosion rate on structural materials. Examples: Ammonia, Hydrochloric Acid
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51 Hazardous Materials Cryogen: A gas that has been transformed into an extremely cold refrigerated liquid that is stored at temperatures below -130oF. Example: Nitrogen, Argon
53 Hazardous Materials Identification The NFPA Hazard Rating System The NFPA Hazard Rating System is used by the Fire Department to tell at a glance the maximum hazard present in a building that contains Hazardous Materials At (Your company Name), there are NFPA labels on the various chemical bays of the bulk building and on the main fabrication building. You may also see these labels on gas cabinets, gas rooms, and other storage areas that contain hazardous materials.
53 Chemical Storage Contractors shall follow safe chemical storage and handling procedures, including the following: Do not store chemicals on the floor or on shelves where they might protrude into traffic areas or be subject to falling. Store flammable liquids, oxidizers, reducing agents, acids and bases in properly labeled cabinets approved for the particular hazard – while not in use. Segregate incompatible chemicals and provide them with adequate secondary containment (e.g., separate acids from bases, and flammables from oxidizers). When in doubt, consult the MSDS or EH&S Department. Do not generate extreme heat, sparks, or open flames in chemical storage areas unless provisions have been made to prevent explosion or fire (e.g., ventilation, noncombustible separation) and such provisions have been approved by the (Your company Name) Project Manager and the EH&S Department.
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54 Hazardous Waste (Your company Name) Utilized an outside contractor for all Hazardous Waste Cleanup and Removal. All hazardous waste generated in the course of work shall be properly stored, labeled, and disposed of by the contractor who generated the waste. No waste shall be disposed by (Your company Name) unless explicit written arrangements are made with the (Your company Name) Project Manager during work plan preparation. Contractors shall not contact the our HAZMAT Clean-up group without contacting their (Your company Name) POC.
55 Spill Prevention (Your company Name) has a Stormwater Pollution Prevention Program (SWPPP) and Spill Prevention, Control and Counter (SPCC) measures plan for this site. Contractors are responsible for preventing chemical spills on projects under their control. Should a spill or leak occur, they shall immediately report the incident to the (Your company Name) Project Manager and to (Your company Name) Security at (Your Locations emergency number). The releasing, pouring, or draining of chemicals or wastewater into storm drains or sanitary sewer drains is strictly prohibited.
56 Hazard Communication All Contractors shall provide a list of all chemical, materials or products that require an MSDS. This includes: Paints Adhesives Solvents Acids Cleaning products This does not include: Hard products such as machine parts. Metal products - unless it is to be welded or melted Food products
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57 Hazard Communication Contractors must be able to provide, upon requires a copy of any MSDS for any product that they bring on site. If hard copies are not available, faxed or online copies must be able to be retrieved with in 5 mins of the request.
58 Hazard Communication You have the right to know about the chemicals in your work environment The Hazard Communication Standard is designed to inform you about the hazards of chemicals at your workplace The purpose of the “Hazard Communication” standard is to make your workplace safer by requiring that : All chemicals be evaluated for possible hazards Information on both physical and health hazards be made known to you through training, labeling and Material Safety Datasheets (MSDSs)
59 MSDS Locations At (Your company Name) you can access MSDSs Online; talk to your POC, they will go to: the (Your company Name)net hompage and click on the link on the left hand side that says “Material Safety Data Sheets Online” Or the Operations homepage and click on the link that says “Material Safety Data Sheets Online” or the Dolphin picture at the bottom of the page (see picture at top right) Hard copies are located in the Smockroom, Section Managers Area, and Facilities Office Area.
60 Material Safety Data Sheets (MSDS) A Material Safety Data Sheet is a document created by the manufacturer to convey the hazards associated with the chemical they make. You have the right to any and all MSDS sheets for the chemicals you come in contact with here at (Your company Name). Ask your supervisor if you have any questions
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61 Container Labeling - All chemical containers must be labeled unless the container is a portable container in control of a specific person for his/her immediate use - Never leave a container out of your sight
62 Minimum Requirements for Labels on Containers Primary Label Name of Chemical Primary Hazard(s) Name and Address of Manufacturer Secondary Label Name of the Chemical Primary Hazard(s)
63 Summary Safety is Everyone’s responsibility Never drive a PIV with out permission or a license. Do not bring unapproved chemicals on site. IF you need an MSDS talk to your (Your company Name) POC. If you are required to evacuate the building report to the (Your Location) Parking lot and wait for instructions. Training is required annually
In the event of an Emergency call x – (Your Locations emergency number)
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Page: 1 of 1
Company Name Employee Name Date
T T T T T T F F F F F F 1. The Plant Safety training is valid for one year. 2. At (Your company Name), Safety is everyone's responsibility. 3. NO SMOKING is permitted in the plant or on the grounds except in designated area outside the facility. 4. NO ALCOHOL, NARCOTICS, DRUGS OR FIREARMS are allowed anywhere on (Your company Name) property. 5. You are not expected to comply with any of the California Occupational Safety and Health Administration (Cal OSHA) regulations when at (Your company Name). 6. (Your company Name) requires that any accident or emergency, no matter how minor, be reported to the (Your company Name) Point of Contact before the end of the day. In the event of serious injury, contact Plant Security immediately. 8. You are free to take an unescorted tour of the plant anytime the mood strikes you. 9. Hearing protection is required in all posted Hearing Conservation areas. 10. Failure to follow safe work practices can result in your removal from the plant. 11. Vendors and Contractors on the plant site are required by federal law to advise (Your company Name) of all hazardous materials they will have on the site and to have Material Safety Data Sheets (MSDS) immediately available. 12. If a fire alarm goes off, you should go immediately to your designated evacuation area located in the (Your Location) Parking lot. 13. To assure clear and accurate communications, (Your company Name) designates one person at the plant as the representative to the Contractor or Vendor for the project at hand. This person is referred to as a (Your company Name) Point of Contact. ___ ___ ___ ___
T T T T
F F F F
T T
F F
14.
The Emergency (Fire, Medical Emergency) telephone extension is:
Contractors Only T T T T F F F F 15. (Your company Name) tools and equipment can be used anytime by Contractors. 16. You can operate spark-producing tools without a permit. 17. DO NOT attempt to enter tanks and confined spaces without specific instructions from the (Your company Name) Point of Contact and the Plant Safety Department. 18. Lock out Tag out is not necessary to do as long as the machine is turned off.
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To: From: Date: Re:
(Your company Name) Vendor / Contractor Ellen Schieber, Safety Engineer 11/19/10 Contractor Safety Program
The (Your company Name)is in the process of updating the policy regarding its use of outside contractors. California Risk Management Program requires all contractors to be trained in the hazards of the facility and in all applicable State and Federal regulations that pertain to this site. Our goal is to better ensure the safety of (Your company Name)and contractor personnel. We are establishing a system whereby contractor safety training can be readily identified. Contractor access to the facility will depend on: 1. Certification that contractor employees have received required safety training.
2. Certification
that contractor employees Name)site-specific safety and health policies.
understand
(Your
company
Once proof of this training is obtained, a contractor pass for each employee will be issued and located at security to be given out and collected as contractor personnel arrive and exit the facility. Contractor personnel will not have access to the site without this pass. Note: if your employees have a permanent badge, they are not subject to returning them daily. In order to begin this process, we will need the attached forms reviewed and the items in bold (see attachments list below) completed and returned with a copy of your company’s written safety & health program (IIPP) and verification of your employee’s attendance at all safety required safety related training (i.e. Lockout / Tagout, Confined Space, Hazard Communication, etc.). Training verification shall include; 1) copy of the course sign-in sheet with Employee’s Name, date of attendance, hours if required for training and 2) the course outline or agenda. If you wish to list multiple people at one time, please provide all sign-in sheets and a cover sheet listing all applicable personnel. If your company will be erecting scaffolding, using powered industrial vehicles, hoists or cranes, a current copy of the certification or license is required and must be present with the employee while working or operating equipment. Please contact me with any questions 949-435-8257. Your cooperation in helping us to achieve a greater level of safety for all persons working in our facility is greatly appreciated. Regards,
Attachments:
Contractor Safety Program
Contractor Safety Program Contractor Training Program Contractor Acknowledgement Contractor Hazardous Material Inventory Form Contractor Hazardous Material Approval Form
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Contractor Safety Program
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Table of Contents
Contractor Safety Program Table of Contents Policy 62712927.doc When Printed User Must Verify Revision Purpose and Scope 62712927.doc When Printed User Must Verify Revision Definitions: 62712927.doc When Printed User Must Verify Revision Responsibilities i i 1 1 2 2 3 3 5
(Your company Name)Management...............................................................................................5 (Your company Name)Facilities Engineers/Project Managers/Section Managers..........................5 (Your company Name)Purchasing Department..............................................................................6 (Your company Name)Environmental Health and Safety (EH&S) Department.............................6 Contractor Representative and Employees .....................................................................................6
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6 8 9
General Expectations .....................................................................................................................8
Safety Staffing and Communication.............................................................................................10 General Construction Rules..........................................................................................................11
Site Incident Prevention Program (SIPP) 62712927.doc When Printed User Must Verify Revision
12 12
Accident / Injury / Occupational Illness Reporting and Response 14
Incident Reporting........................................................................................................................14 Incident Investigation...................................................................................................................14
Emergency Procedures
15
Evacuation....................................................................................................................................15 Earthquake....................................................................................................................................15
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Fire ...............................................................................................................................................16 Medical Emergency......................................................................................................................16 Power Outage ...............................................................................................................................16
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Elevator Failure............................................................................................................................18 Work Place Violence....................................................................................................................18 Regional Emergency.....................................................................................................................18 Severe Weather.............................................................................................................................19 Unidentified Odor.........................................................................................................................19
Chemical Management
20
Hazard Communication................................................................................................................20 Material Safety Data Sheets.............................................................................................20 Labeling...........................................................................................................................20 Hazardous Materials Usage and Storage.......................................................................................20 PPE...............................................................................................................................................21 Hazardous Waste..........................................................................................................................21
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Spill Prevention............................................................................................................................22 Asbestos........................................................................................................................................22
Confined Space Management
23
Confined Space Procedures /Expectations....................................................................................23 Fab Floor Tile Management..........................................................................................................23 Requirements for Raised Floors.......................................................................................23
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23 25
Hot Work Permit System..............................................................................................................25 Housekeeping...............................................................................................................................27 Housekeeping and Combustible Material.........................................................................27
Control of Hazardous Energies
29
Electrical Safety............................................................................................................................29 Electrical Qualifications...................................................................................................29 General Safety Procedures and Practices.........................................................................29 High Voltage Work..........................................................................................................30 Working on Energized Equipment...................................................................................30
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Safety Observer................................................................................................................31 Personal Protective Equipment........................................................................................31 Accident Prevention Signs, Labels, and Tags..................................................................31 Using Ground Fault Circuit Interrupters..........................................................................31
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Safe Wiring Methods.......................................................................................................32 Permanent and Temporary Wiring...................................................................................32 Work in Hazardous Locations..........................................................................................33 Lockout / Tagout...........................................................................................................................33 Qualifications...................................................................................................................33 Written Procedures ..........................................................................................................33 Multi-Employer Workplace ............................................................................................34 Lockout/Tagout General Procedure.................................................................................34
Fall Prevention
35
Typical Elevated Work Locations and Associated Hazards..........................................................35 Methods of Safeguarding Elevated Work Locations........................................................35 Fall Restraint and Fall Arrest Systems..........................................................................................36 Equipment Inspection, Marking and Storage...................................................................37 Ladder Safety................................................................................................................................37 Elevating Work Platforms and Aerial Devices..............................................................................38 Scaffolds.......................................................................................................................................38 Window Cleaning.........................................................................................................................39 Overhead Work.............................................................................................................................40
Bloodborne Pathogens 62712927.doc When Printed User Must Verify Revision Training 62712927.doc When Printed User Must Verify Revision Appendix 1 62712927.doc When Printed User Must Verify Revision 62712927.doc When Printed User Must Verify Revision Attachment 1 62712927.doc When Printed User Must Verify Revision
41 41 43 43 45 45 46 47 47
Contact List...................................................................................................................................45
Contractor Acknowledgement......................................................................................................47
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62712927.doc When Printed User Must Verify Revision Attachment 2 62712927.doc When Printed User Must Verify Revision 62712927.doc When Printed User Must Verify Revision Attachment 3 62712927.doc When Printed User Must Verify Revision 62712927.doc When Printed User Must Verify Revision Attachment 4 62712927.doc When Printed User Must Verify Revision Slides from the Training Program Contractor / Visitor Training 1 Contractor Safety Training
49 50 50 51 52 52 54 55 55 56 56 56
Contractor Hazardous Material Inventory Form .........................................................................50
Contractor Hazardous Material Approval Form............................................................................52
Contractor Training Program .....................................................................................................55
Rev. 3............................................................................................................................................56
This is ..........................................................................................................................................56 Module 1: .....................................................................................................................................56 General Safety Awareness ..............................................................................................56 Module 2: Emergency Procedures ...............................................................................................56 Module 3: EHS Programs and Policies Awareness.......................................................................56
2 Environmental, Heath, and Safety Policy
56
(Your company Name) is committed to the environment, health and safety of our facilities. We strongly contend that good environmental management and prevention of injury & ill health of our employees and surrounding community are key components of our overall business strategy. ......................................................................................................................................................56 All employees and contractors are expected to conduct business in a safe and efficient manner and to adhere to all environmental, health and safety policies and procedures. ...........................56
3 EHS Policy continued…..
56
To this end, the company affirms its commitment to achieve the following objectives:...............56 Prevent Accidents, Injuries and Ill Health .......................................................................56 Identify and Correct unsafe acts and/or conditions..........................................................56 Continuously improve the Health & Safety of the work environment..............................56 Provide job training with effective feedback....................................................................56
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Comply with applicable local, state and federal Occupational Safety and Health standards. ........................................................................................................................56 Monitor and comply with the environmental regulatory requirements that apply to our business............................................................................................................................56 Define and accomplish Environmental, Health & Safety Objectives and Targets............56 Conserve natural resources and prevent pollution............................................................56 Continuously improve our Environmental Aspects and take appropriate actions when necessary. ........................................................................................................................57 Emphasize individual responsibility for Environmental, Health & Safety awareness by all employees and contractors. .............................................................................................57 Collaborate with relevant authorities, customers, suppliers and interested parties to ensure relevant environmental aspects are addressed. ................................................................57 Consider the impact of our actions on the environment during business planning, design, execution, manufacturing, new process introduction and facility upgrades.....................57
4 ISO 14001
57
Environmental Policy - Minimizing impact on the Environment (ISO14001)..............................57 Commit to meeting the regulatory requirements..............................................................57 Conserving natural resources and pollution prevention....................................................57 Continuous improvement in our operations.....................................................................57 Emphasize individual responsibility................................................................................57 Impact of our actions on the environment........................................................................57
5 Environmental Aspects and Impacts 6 General Safety Requirements
57 58
......................................................................................................................................................57
Identification Badges must be displayed at ALL times.................................................................58 Alcohol & Drugs are Prohibited...................................................................................................58 Smoking is Prohibited inside all buildings....................................................................................58 Smoke outside in designated areas................................................................................................58 Be Aware of Signs........................................................................................................................58 Follow direction of warnings........................................................................................................58 Comply with our policies and procedures.....................................................................................58
7 Injury & Illness Prevention Program (IIPP) Responsibilities
58 58
Everyone is responsible for Safety at (Your company Name)......................................................58 All Employees, Managers, Executives, and Contractors play a part in making Safety work at (Your company Name).................................................................................................................58
8 It’s Everyone’s Responsibility
58
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To follow documented (Your company Name) Policies and Procedures;.....................................58 Promptly reporting any accidents, unsafe conditions, or unsafe acts to their supervisor/manager; ......................................................................................................................................................58 Suggestions solutions to improve the safety of the process, equipment, production materials, training, or the building by talking with their (Your company Name) POC. ................................58 Obtaining information about EHS procedures from their supervisor/manager..............................58
9 Definitions
59
Contractor Representative is a contractor employer, onsite manager, supervisor or foreman who is responsible for contractor work product and ensures the safety of contract employees (including subcontractors) and the safety of (Your company Name) personnel, property, and operations.....59 POC – (Your company Name) Point of Contact – The person from (Your company Name) that is responsible for the Contractor and work to be done......................................................................59 EH&S – Environmental Health and Safety...................................................................................59
10 The Contractor Representative
59
Knowing all aspects of the (Your company Name) Contractor Safety Program...........................59 Communicating such to employees and/or subcontractors under their control who work on (Your company Name) premises.................................................................................59 Ensuring contractor employees are familiar with the program’s contents and requirements .........................................................................................................................................59 Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to the (Your company Name) Project Manager or EH&S Manager .................................................59 Developing and submitting work plans to the (Your company Name) project manager (before work starts) for jobs that may affect (Your company Name) employees or operations.................59 Incorporating safety precautions into contractor work plans and activities to mitigate known hazards and minimize unforeseen hazards....................................................................................59
11 The Contractor Representative cont.
59
Supplying copies of Material Safety Data Sheets (MSDSs) to (Your company Name) Safety Services for chemicals before bringing them on site.....................................................................59 Training its employees on topics and procedures applicable to the contractor’s job duties and related hazards..............................................................................................................................59 Providing written documentation on employee training and experience, proof of insurance, and injury experience to (Your company Name) when requested .......................................................59 Providing equipment necessary to perform the contracted work, including personal protective equipment (PPE) for contractor employees...................................................................................59
12 Contractor employee’s
60
Adhering to the (Your company Name) Contractor Safety Program and Contractors’ safety program.........................................................................................................................................60 Following regulations, codes, and other legal obligations regarding the performance of the work ......................................................................................................................................................60
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Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to supervisors, the (Your company Name) Project Manager or EHS Manager ................................60 Wearing PPE relevant to the task .................................................................................................60 Supplying copies of Material Safety Data Sheets (MSDSs) when asked......................................60 Contacting the POC to communicate the need for Onsite Environmental Services Contractor to dispose of chemicals, contaminated debris, and empty chemical containers.................................60
13 Contractor employee’s cont.
60
Cleaning up worksites at the end of each work shift and re-establishing walkways and common areas as requested by (Your company Name)...............................................................................60 Obtaining required permits such as Hot work permits or Confined Space Entry Permits prior to conducting work where the permit is required..............................................................................60 Participating in required safety and health training programs.......................................................60 Briefing the (Your company Name) Project Manager on unique or unseen hazards (Your company Name) employees may encounter on the job site...........................................................60 Taking precautionary measures to ensure (Your company Name) employees and property are protected (i.e., barricades, signage, coordination with other contractors, scheduling after hours work, 100......................................................................................................................................60
14 Unsafe Acts
60
Contractors and employees must comply with all (Your company Name) Policies.....................60 If you see work being performed unsafely by either an employee or a contractor,.......................60 ask them to stop and ........................................................................................................60 Report it to:......................................................................................................................60
15 Our Policies and Procedures
61
(Your company Name) has many Health & Safety Policies and Procedures, here are a few of them:.............................................................................................................................................61 Hazard Communication...................................................................................................61 Hazardous Waste Disposal...............................................................................................61 Control of Hazardous Energy...........................................................................................61 Fire Protection / Hot work ...............................................................................................61 Respiratory Protection......................................................................................................61 Confined Space Awareness..............................................................................................61 Emergency Response Procedures.....................................................................................61 Talk to your Manager, Supervisor or (Your company Name) Point of Contact for more information on Policies and Procedures that are relevant to your job. .........................................61 Module 3 of this presentation will provide you with and introduction to our Policies and procedures.....................................................................................................................................61
16 Work Requiring Permits
61
Hot work – ...................................................................................................................................61
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Hot work permits are required for all persons that are Cutting Welding & Braising. ......61 Contact your Point of Contact to obtain a permit.............................................................61 Confined Space Program..............................................................................................................61 All Confined Space work must be done in compliance with the Confined Space Permit program............................................................................................................................61 Do not enter a confined space without obtaining a permit from your Point of Contact or Facilities Manager............................................................................................................61 Line Opening Permits..................................................................................................................61 ........................................................................................................................................61
17 Eliminating Accidents
61
The key to eliminating accidents is to work on eliminating Unsafe Acts and Conditions.............61 You are responsible for stopping unsafe acts and reporting unsafe conditions and behaviors!.....61 80%-90% of all accidents are due to unsafe acts-things people do that are unsafe!......................61 Reducing unsafe acts reduces potential accidents!...........................................................61 10-20% are due to unsafe conditions............................................................................................61 Fix or report unsafe conditions!.......................................................................................61
18 Reporting Near Misses
62
What is a Near Miss?....................................................................................................................62 A Near Miss is an incident where an injury, illness or property damage could have occurred but did not. .......................................................................................................62 Typically these are either situations that we see around the facility and think "that could cause an accident" or situations we experience and think "I could have gotten hurt just now.“................................................................................................................................62 Why is it important to report a Near Miss?...................................................................................62 For every 300 Near Miss incidents, there are at least 29 minor incidents (requiring first aid) or one major incident (requiring more than first aid)................................................62 How do I report a Near Miss?.......................................................................................................62 The easiest way to report a Near Miss incident is to use the link on either the (Your company Name)net or Ops pages of the (Your company Name) ....................................62 You can also call the (Your company Name) Industrial Safety Specialist at x8433 or let your supervisor know.......................................................................................................62
19 Reporting an Injury or Illness
62
For emergency medical situations dial (Your Locations emergency number) FIRST!..................62 Report all accidents and injuries to your supervisor/manager immediately (Contractors need to inform their (Your company Name) point of contact as well as their own company supervisor/manager)......................................................................................................................62 The (Your company Name) ERT has been trained in first aid, CPR, and AED use – they will ensure you get the proper care for your situation. ........................................................................62
20 Summary of Module 1
62
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(Your company Name) has many policies and procedures covering Health & Safety – It is your responsibility to follow them........................................................................................................62 Stop unsafe acts & report unsafe conditions.................................................................................62 Report all injuries and illnesses immediately................................................................................62 For more information contact your Supervisor/Manager, (Your company Name) Point of Contact, or the EH&S Department at X8257 or X8433..............................................................................62 In the event of an emergency, dial (Your Locations emergency number)...........................................................................................62
(Your company Name) Emergency Preparedness 21 Contractor Safety Training
63 63
Module 2.......................................................................................................................................63
This is ..........................................................................................................................................63 Module 1: General Safety Awareness Training............................................................................63 Module 2: .....................................................................................................................................63 Emergency Training.........................................................................................................63 Module 3: EHS Programs and Policies Awareness.......................................................................63
22 WELCOME TO (YOUR COMPANY NAME) EMERGENCY PREPAREDNESS
63
It’s important to know what to do in an emergency......................................................................63 (Your company Name) has a written Business Emergency Plan ..................................................63 And...............................................................................................................................................63 Trained Emergency Response Team (ERT)..................................................................................63
23 EMERGENCY NUMBER
63
To Activate the ERT ....................................................................................................................63 or ..................................................................................................................................................63 To Report an Emergency..............................................................................................................63 Dial extension (Your Locations emergency number)....................................................................63
62712927.doc When Printed User Must Verify Revision 24 Emergency Procedures
56 64
(Your company Name)’s Business Emergency Plans Can be found in Document........................64 Business Emergency Plan................................................................................................64 Emergency Response Procedures.....................................................................................64 (Your company Name) Visitor Environmental Health and Safety Awareness (Handout Available In The Lobby)..................................................................................64 These documents cover what to do in case of:..............................................................................64 Building Evacuation.........................................................................................................64
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Chemical contact and spill...............................................................................................64 Earthquake.......................................................................................................................64 Fire alarm and Fire...........................................................................................................64 Injury and Illness..............................................................................................................64 Power Failure...................................................................................................................64 Toxic Gas Alarms and unknown odors ...........................................................................64
25 Building Evacuation
64
In the Event of an Evacuation.......................................................................................................64 Safely stop operations. Look for closest emergency EXIT and exit the building..........................64 Do NOT remove smock until completely out of building.............................................................64 Proceed down any stairway (Do NOT use the elevator)...............................................................64 Exit building and proceed to your assigned area off (Your Location) Road. (Ask your supervisor or point of contact for which area to meet in)...............................................................................64 Check in with your supervisor or point of contact and wait in the assigned area for instructions. 64 Evacuation Tips............................................................................................................................64 Always keep your car keys with you. ..............................................................................64 Memorize at least two different routes out of your work area..........................................64
26 In Case of Chemical Contact
64
Immediate go to the nearest eye wash / safety shower..................................................................64 Flush your eyes or shower for a minimum of 15 min. ..................................................................................................................64 Remove contaminated clothing while showering.............................................................64 Neutralizing and removing the chemical is paramount.................................................................64 Call Emergency by dialing (Your Locations emergency number), ..............................................64 additional medical treatment may be necessary...............................................................64 Injury and illness will be covered later.........................................................................................65
27 Toxic Gas Alarm
65
Isolate the area .............................................................................................................................65 Evacuate to the SMOCK ROOM..........................................................................................................................65 The ERT will be activated ...........................................................................................................65 Do not re-enter the area until it is safe to do so All rooms can be independently isolated, not all areas of the FAB will evacuate.........................65
28 Unknown Odor
65
An odor – by itself- is not necessarily an emergency....................................................................65 Odors are a regular occurrence in the Fab.....................................................................................65
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Follow these general guidelines:...................................................................................................65 If it is just an odor – notify your supervisor.....................................................................65 Treat the odor as an emergency if the odor is causing adverse symptoms........................65 Isolate the area, evacuate to the smockroom (if in the Fab) or other safe area.................65 If unsure – treat the situation as an emergency.................................................................65
29 Fires & Fire Alarms
65
If you see smoke or flames, .........................................................................................................65 activate a fire pull box in the area and leave immediately. .............................................65 Dial (Your Locations emergency number) from the smockroom or other safe area.........65 If you hear the Fire Alarm going off, ...........................................................................................65 Evacuate the area the building ........................................................................................65 Go to the (Your Location) Parking lot to your assigned area..........................................65 The ERT and Fire Department will respond to the Fire................................................................65 If you have been trained and it is safe to do so, use a fire extinguisher to put out the fire............65
30 Earthquake
66
Don’t panic...................................................................................................................................66 Duck, cover & hold in Safe Location (possibly out of area).........................................................66 Wait for shaking to stop. ..............................................................................................................66 If the area is unsafe, .....................................................................................................................66 Evacuate to a safe area after the shaking has stopped and ..................................................................................................................................66 Report the unsafe condition or other issues to Security Dial x (Your Locations emergency number).........................................................................................................66 A Building Evacuation may occur ...............................................................................................66 if not start cleaning-up and listen for further instructions.................................................66
31 Injury and Illness
66
Report all injuries, no matter how minor to your manager or supervisor......................................66 Non (Your company Name) Employees should make sure they contact their supervisor or manager from their own company as well as their Point of Contact at (Your company Name)..............................................................................................................................66 Report all medical or life threatening injuries by calling (Your Locations emergency number)...66 The ERT will assist anyone who has an emergency onsite at (Your company Name).....66 Non (Your company Name) Employees will be sent to either the medical clinic their company uses or to the Emergency Room depending on the severity of the Injury or Illness...............................................................................................................................66
32 Injury & Illness (Cont.)
66
Minor Injuries...............................................................................................................................66 These are first aid type injuries that can be treated with a First Aid Kit...........................66
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First Aid Kits can be found throughout the facility..........................................................66 ERT Activation is not required but you must notify your supervisor or point of contact at (Your company Name).....................................................................................................66 Medical Treatment .......................................................................................................................66 These cases require more than First Aid but are NOT life threatening.............................66 ERT Activation IS required and you MUST notify your supervisor................................66 ERT Members are specifically trained to respond to medical emergencies.....................66
33 Injury & Illness (Cont.)
67
Dial (Your Locations emergency number)....................................................................................67 State the emergency .....................................................................................................................67 Security will .................................................................................................................................67 Activate the ERT and send them to your location............................................................67 and ..................................................................................................................................67 Call the paramedics..........................................................................................................67 Your supervisor or Point of Contact MUST notified....................................................................67
34 Summary of Module 2
67
Know Your Role...........................................................................................................................67 Follow All Emergency Procedures...............................................................................................67 In the event of an emergency DIAL (Your Locations emergency number)..............................................................................67 By calling (Your Locations emergency number), this activates the ERT and gets you a quick response!.......................................................................................................................................67 Report all injuries and illnesses to your supervisor.......................................................................67 Chemical alarm - Evacuate to the smockroom or other safe location............................................67 Fire alarm - Evacuate the building ...............................................................................................67 Cooperate with the (Your company Name) Emergency Response Team......................................67
35 EHS Policy and Procedures Awareness 36 Contractor Safety Training
67 67
Module 3.......................................................................................................................................67
This is ..........................................................................................................................................67 Module 1: General Safety Awareness Training............................................................................67 Module 2: Emergency Training....................................................................................................67 Module 3: .....................................................................................................................................67 EHS Policy and Procedures Awareness...........................................................................67
37 Objectives
68
This training module will help you learn:.....................................................................................68
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Understand the Safety Program ...................................................................................................68 Programs covered but not limited to:...............................................................................68 Understand the Hazards at (Your company Name)..........................................................68 Gain a better understanding of.........................................................................................68
38 General Information
68
(Your company Name)has on site a wide variety of Chemicals and other hazards.......................68 Compliance with all EH&S programs and policies is mandatory.................................................68 Failure to abide by (Your company Name)rules and regulations, will lead to removal from the site, up to and including permanent restriction from the site.........................................................68
39 EHS Requirements of Contractors
68
Signed Copies of the following documents must be onsite prior to starting the work. .................68 Contractor Acknowledgment...........................................................................................68 Hazardous Materials Inventory........................................................................................68 Environmental, Health & Safety Agreement form..........................................................68 Contractor Employee Training Document.......................................................................68 A copy of all Powered Industrial Vehicle Licenses the employee will be using. If licenses is not available, Training documentation will be accepted...............................................68
40 Fall Protection
69
Fall protection is required for .......................................................................................................69 all work over 6 ft off the ground and ...............................................................................69 with in 10 ft from the edge of an opening........................................................................69 Fall protection rescue program must be on file with the EHS department prior to starting the Job. ......................................................................................................................................................69 Fall protection systems must be inspected prior to use.................................................................69 Typical Elevated Work Locations.................................................................................................69 Roof.................................................................................................................................69 False ceilings....................................................................................................................69 Unprotected Elevated Work Platforms: ...........................................................................69 All ladders must be.......................................................................................................................69 In good working condition...............................................................................................69 Inspected prior to use.......................................................................................................69 Returned to where you got them......................................................................................69 Stored on racks or chained to the wall if stored upright or layed on the floor to prevent them from falling onto people..........................................................................................69
41 Powered Industrial Vehicles
69
No Contractor can use (Your company Name) PIV’s with out written approval from the EHS or Facilities Management..................................................................................................................69 A license for each person who will drive the PIVs is required prior to use of a PIV.....................69
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If a contractor brings a PIV on site. It is the contractors responsibility to;....................................69 Obtain approval prior to bringing it on site......................................................................69 supply all needed training for that vehicle........................................................................69
42 Personal Protective Equipment
69
Proper PPE is required on site.......................................................................................................69 Contractors must provide their employees with the proper PPE to complete the work.................69 A List of respirator approved persons must be given to the EHS department prior to contractor employees using tight fitting respirators.......................................................................................69 Contact the (Your company Name) POC for information on the proper PPE required for this site and the work being conducted.......................................................................................................69
43 Lock out / Tag Out (LOTO)
70
LOTO is required to be used to control hazardous energy at this site...........................................70 Failure follow LOTO procedures can result in removal from this site..........................................70 Contractors must provide a copy of their LOTO program if they wish to use their own companies procedures.....................................................................................................................................70 Contract employees must have a lock and tag on any piece of equipment where hazardous energy may cause harm............................................................................................................................70
44 Fire Prevention
70
Hot work is prohibited in the following circumstances, unless steps have been taken to prevent ignition and work is authorized by the (Your company Name) Project Manager and the EH&S Department:..................................................................................................................................70 Areas that have not received authorization by the (Your company Name) Project Manager...........................................................................................................................70 When the sprinkler system or other fire suppression system is impaired.........................70 Within or around a potentially explosive atmosphere......................................................70 Within a confined space, unless performed under a valid permit authorized by the (Your company Name) Project Manager and the EH&S Department........................................70 Adjacent to large quantities of exposed ignitable materials.............................................70 On or near pressurized or unpurged gas or chemical lines or containers..........................70 On a metal partition, wall, ceiling, or roof with a combustible covering, or on walls or partitions of combustible-type panel construction............................................................70 On pipes or metal contacting combustible walls, partitions, ceilings, or roofs if conduction could cause ignition.......................................................................................70
45 Hot Work Permit
70
The signed HWP is valid for one shift or 12 hours, after which another permit must be requested by the contractor and signed by the authorized (Your company Name) Facilities Department representative................................................................................................................................70 A permit is required for all open flame, cutting welding or Brazing. ...........................................70 Contact your POC for the permit..................................................................................................70
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46 Hearing Conservation
70
(Your company Name) has several areas that are considered Hearing conservation areas............70 Any area with noise over 85 dB’s has been included in the Hearing conservation area................70 Person’s working in these areas must wear hearing protection.....................................................70
47 Radiation (Ionizing and Non-ionizing)
71
(Your company Name) does not have Ionizing radioisotopes point source radiation...................71 (Your company Name) utilized X-ray tube and/or electromagnetic waves to produce ionizing radiation, .....................................................................................................................................71 Areas with Radiation producing equipment is off limits to non-authorized personnel..................71 Lasers and RF generators are used throughout the Fab area.........................................................71 Contact the EH&S department if you have any questions.............................................................71
48 Hazardous Materials
71
Some Common Hazard Classes At (Your company Name).........................................................71 Flammable.......................................................................................................................71 Corrosive..........................................................................................................................71 Poison..............................................................................................................................71 Oxidizer...........................................................................................................................71 Cryogen...........................................................................................................................71
49 Hazardous Materials
71
Flammable: .................................................................................................................................71 A substance which will catch on fire and burn rapidly under ordinary conditions; for example liquids with a flashpoint below 100oF and solids that ignite readily..................71 Examples: Acetone, Isopropyl Alcohol.........................................................................................71
50 Hazardous Materials
71
Corrosives: ..................................................................................................................................71 a chemical which causes visible destruction of, or irreversible changes, in living tissue by chemical action at the site of contact, or that has a severe corrosion rate on structural materials. .........................................................................................................................................71 Examples: Ammonia, Hydrochloric Acid.......................................................................71
51 Hazardous Materials
72
Cryogen: .....................................................................................................................................72 A gas that has been transformed into an extremely cold refrigerated liquid that is stored at temperatures below -130oF. ............................................................................................72 Example: Nitrogen, Argon..............................................................................................72
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53 Hazardous Materials Identification The NFPA Hazard Rating System
72
The NFPA Hazard Rating System is used by the Fire Department to tell at a glance the maximum hazard present in a building that contains Hazardous Materials ...................................................72 At (Your company Name), there are NFPA labels on the various chemical bays of the bulk building and on the main fabrication building. ...........................................................................72 You may also see these labels on gas cabinets, gas rooms, and other storage areas that contain hazardous materials. .....................................................................................................................72
53 Chemical Storage
72
Contractors shall follow safe chemical storage and handling procedures, including the following: ......................................................................................................................................................72 Do not store chemicals on the floor or on shelves where they might protrude into traffic areas or be subject to falling. ...........................................................................................72 Store flammable liquids, oxidizers, reducing agents, acids and bases in properly labeled cabinets approved for the particular hazard – while not in use. .......................................72 Segregate incompatible chemicals and provide them with adequate secondary containment (e.g., separate acids from bases, and flammables from oxidizers). When in doubt, consult the MSDS or EH&S Department. ............................................................72 Do not generate extreme heat, sparks, or open flames in chemical storage areas unless. .72
54 Hazardous Waste
73
(Your company Name) Utilized an outside contractor for all Hazardous Waste Cleanup and Removal........................................................................................................................................73 All hazardous waste generated in the course of work shall be properly stored, labeled, and disposed of by the contractor who generated the waste. ...............................................................73 No waste shall be disposed by (Your company Name) unless explicit written arrangements are made with the (Your company Name) Project Manager during work plan preparation................73 Contractors shall not contact the our HAZMAT Clean-up group without contacting their (Your company Name) POC...................................................................................................................73
55 Spill Prevention
73
(Your company Name) has a Stormwater Pollution Prevention Program (SWPPP) and Spill Prevention, Control and Counter (SPCC) measures plan for this site...........................................73 Contractors are responsible for preventing chemical spills on projects under their control. .........73 Should a spill or leak occur, they shall immediately report the incident to the (Your company Name) Project Manager and to (Your company Name) Security at (Your Locations emergency number). ......................................................................................................................................73 The releasing, pouring, or draining of chemicals or wastewater into storm drains or sanitary sewer drains is strictly prohibited. ..........................................................................................................73
56 Hazard Communication
73
All Contractors shall provide a list of all chemical, materials or products that require an MSDS. 73 This includes:...................................................................................................................73
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This does not include:......................................................................................................73
57 Hazard Communication
74
Contractors must be able to provide, upon requires a copy of any MSDS for any product that they bring on site..................................................................................................................................74 If hard copies are not available, faxed or online copies must be able to be retrieved with in 5 mins of the request................................................................................................................................74
58 Hazard Communication
74
You have the right to know about the chemicals in your work environment................................74 The Hazard Communication Standard is designed to inform you about the hazards of chemicals at your workplace.............................................................................................................................74 The purpose of the “Hazard Communication” standard is to make your workplace safer by requiring that :...............................................................................................................................74 All chemicals be evaluated for possible hazards..............................................................74 Information on both physical and health hazards be made known to you through training, labeling and Material Safety Datasheets (MSDSs) ..........................................................74
59 MSDS Locations
74
At (Your company Name) you can access MSDSs ......................................................................74 Online; talk to your POC, they will go to:....................................................................................74 the (Your company Name)net hompage and click on the link on the left hand side that says “Material Safety Data Sheets Online”......................................................................74 Or the Operations homepage and click on the link that says “Material Safety Data Sheets Online” or the Dolphin picture at the bottom of the page (see picture at top right)..........74 Hard copies are located in the Smockroom, Section Managers Area, and Facilities Office Area. 74
60 Material Safety Data Sheets (MSDS)
74
A Material Safety Data Sheet is a document created by the manufacturer to convey the hazards associated with the chemical they make........................................................................................74 You have the right to any and all MSDS sheets for the chemicals you come in contact with here at (Your company Name).................................................................................................................74 Ask your supervisor if you have any questions.............................................................................74
61 Container Labeling
75
- All chemical containers must be labeled unless the container is a portable container in control of a specific person for his/her immediate use..................................................................................75 - Never leave a container out of your sight...................................................................................75
62 Minimum Requirements for Labels on Containers
75
Primary Label...............................................................................................................................75 Name of Chemical...........................................................................................................75 Primary Hazard(s)............................................................................................................75 Name and Address of Manufacturer................................................................................75
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Secondary Label...........................................................................................................................75 Name of the Chemical......................................................................................................75 Primary Hazard(s)............................................................................................................75
63 Summary
75
Safety is Everyone’s responsibility...............................................................................................75 Never drive a PIV with out permission or a license......................................................................75 Do not bring unapproved chemicals on site..................................................................................75 IF you need an MSDS talk to your (Your company Name) POC..................................................75 If you are required to evacuate the building report to the (Your Location) Parking lot and wait for instructions....................................................................................................................................75 Training is required annually .......................................................................................................75 In the event of an Emergency call x – (Your Locations emergency number)...............................75
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Policy
These processes and procedures are (Your company Name)’s expectations that meet or exceed established Environmental Health and Safety (EHS) Laws in the United States of America (USA) including, but not limited to: the Occupational Safety Health Act (OSHA); the Environmental Protection Agency (EPA); the Resource Conservation and Recovery Act (RCRA); the National Fire Protection Association (NFPA); Uniform Fire Code (UFC); Uniform Building Code (UBC); Uniform Plumbing Code; the Hazardous Materials and Transportation Act (HMTA); and any state and local ordinances or code performance expectations. (Your company Name) provides a copy of this EHS Processes and Procedures to all firms who receive or who have already received a bid award. The contract that follows a bid award indicates that the firm is responsible for knowing and complying with the information provided in this manual. (Your company Name)expects these performance requirements to be understood prior to working, be written in to a project’s specific EHS Plan and strictly complied with. (Your company Name) is dedicated to the principle that accidents are preventable and strives to provide a safe work environment for employees and contractors while providing high quality and dependable service and products to customers. Management is committed to the belief that effective safety and business objectives go hand-in-hand. (Your company Name) believes that incident-free performance can be achieved. Each personal injury or incident has a cause and (Your company Name) personnel and contractors carry a fundamental responsibility to identify and eliminate those causes. Doing so will prevent injuries, incidents and promote safety awareness among employees and contractors.
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Purpose and Scope
This program establishes the environmental, health and safety performance expectations for contractors working on (Your company Name) premises in Newport Beach, CA. The purpose of this Contractor Safety Program is to ensure contractors follow consistent, safe work practices, and to minimize business interruption at (Your company Name)’s Facility. This program lists policies, procedures, and safe work practices for contractors at (Your company Name) to follow. It is not intended to be a substitute for or summarize regulations applicable to the contractor’s own safety programs and training. Contractors are responsible for familiarity and compliance with applicable safety regulations and requirements whether they are discussed in this program or not. Contracting companies shall communicate these expectations to their employees before working at (Your company Name). Contractors are not only responsible for the safety of their own employees; they must also take precautions to protect (Your company Name)’s personnel, property, and operations. These practices apply to all Level 1 Contractors and Level 2 contractors (See definition no page 6) that repair equipment on site not in an office or conference room. This Contractor Safety Program is distributed to contracting companies before work starts by (Your company Name) Purchasing as a part of the contracting process. Heavy construction activities will require individual safety plans be developed and submitted to the (Your company Name) EH&S Department prior to the start of work. This program along with the specialized safety program shall apply to heavy construction activities such as excavation, pile driving, steel erection, decking, crane lifts, etc. This plan does not apply to Level 1 contractors that are escorted or Level 2 Contractor that are only stocking or delivering items.
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Definitions:
Authorized Employee (LOTO) An employee who Locks Out / Tags Out equipment to perform service. Affected Employee (LOTO)- An employee whose job requires them to use equipment on which service is being performed under lockout or tagout. Authorized Person (Electrical) An authorized person is a qualified person delegated to perform specific duties under the existing conditions. A qualified person may be authorized to perform one but not another type of work. This designation differs from the Authorized Person under the Lockout/Tagout regulations. Contractor: A person or company(s), including subcontractors, who engaged by (Your company Name)to perform work at the site, Contract Employee: A person who performs work at the site and is under the direct supervision Contractor Representative: A person who is an employee of a company employed by (Your company Name). onsite manager, supervisor or foreman Level 1 Contractor: Contractors that work under a purchase order, that may have one or more employee working at the site and conduct activities that are more than delivery and/or restocking of supplies or working in office areas. Examples of Level 1 Contractors are: • • • • • • • • • • • • • • • • • Heating, ventilation, and air conditioning (HVAC) mechanics Electricians Pipe Fitters Painters Millwrights General contractors Specialty gas and chemical suppliers Process equipment suppliers Furniture installers Roofers Window washers Food service / catering Landscaping Janitorial Elevator maintenance Chiller maintenance Onsite Environmental Services
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Level 2 Contractors: Contracted or Vendors that do not enter production areas, deliver remove and/or stock supplies. Examples of Level 2 Contractors are: • • • • • Vending Machines, Water / Coffee Machines Copy / Printer Machines repairs in offices Software support Escorted vendors / suppliers
(Your company Name) Point of Contact: ((Your company Name) POC) (Your company Name)representative assigned to each contractor. Qualified Person A person, designated by the employer, familiar with the operation to be performed and the hazards involved. The electrical contractor determines whether a contractor employee is qualified to perform certain tasks. Qualified Electrical Worker A person with a minimum of 2 years of training and experience with high-voltage circuits and equipment (>600 volts), who has demonstrated by performance, familiarity with the work and the hazards involved. Qualified Safety Observer – Low Voltage Work The Safety Observer will be a Qualified Person but not necessarily authorized on the particular equipment being worked on. The Safety Observer must have the training or experience in hazards associated with the work to be performed, knowledge of the work being performed, knowledge of the required emergency actions on how to act safely and not endanger themselves, and the subsequent first aid protocols. Qualified Safety Observer – High Voltage Work The High Voltage Safety Observer must be a Qualified Electrical Worker or a Qualified Electrical Worker in training for energized electrical work involving circuits greater than 600 volts nominal. This Safety Observer will be in close proximity to the work location and act primarily as an observer not a participant, for the purpose of preventing an accident, and will render assistance in the event of an accident. The Safety Observer must have the following training or experience:     Hazards associated with the work Knowledge of the work Knowledge of the required emergency actions on how to act safely Protecting oneself and first aid protocols
Vendor: A company or person who restocks or refills non-production / facility supplies such as coffee, copy machines, water coolers.
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Responsibilities
(Your company Name)Management Management has ultimate responsibility for providing a safe workplace and ensuring compliance with government and company safety and health rules and regulations. Full management support is essential for maintaining a successful Contractor Safety Program. Managers are responsible for the following:  Supporting an environment conducive to safety and safe work practices  Providing adequate resources to support project managers and contractors in the safe execution of contracted jobs  Ensuring equipment and processes within (Your company Name)’s facility are properly designed and maintained  Evaluating contractor safety performance and commitment as key factors in the contractor selection process (with Purchasing Department)  Encouraging safe work practices and leading by example  Requiring each contractor to comply with (Your company Name)’s safety expectations  Enforcing compliance with safety rules and regulations, including the appropriate use of disciplinary action (Your company Name)Facilities Engineers/Project Managers/Section Managers Facilities Engineers/Project Managers/Section Managers ((Your company Name) Project Managers) plan and coordinate contractor work and have the following responsibilities:  Distributing copies of the Contractor Safety Program to the contractor representative  Ensuring all contractors employees are familiar with, and comply to, the (Your company Name) Contractor Safety Program  Performing periodic inspections of areas and operations where contractors are working, and ensuring deficiencies noted are addressed immediately  Collecting and reviewing contractor work plans  Reviewing specific operations so appropriate protection (barricades, notices, etc.) can be addressed and determining the impact on (Your company Name) operations  Coordinating with the (Your company Name) Environmental Health & Safety (EH&S) and Facilities Departments where work requires employee notifications or after hours work (such as work that generates odors, removes power to an area, blocks evacuation routes, etc.)  Verifying that contractors have had the appropriate training by reviewing contractor’s written documentation, licenses, certificates, etc. for activities and operations they will perform  Conducting incident investigations as appropriate
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 Coordinating and conducting pre-job briefings with contractors to communicate key safety issues for the job, including emergency procedures and hazards specific to the area where contractors will be working  Collecting copies of Material Safety Data Sheets (MSDSs) for chemicals to be brought on site by contractors and submitting those MSDSs to the EH&S Department prior to the start of work. (Your company Name)Purchasing Department Purchasing Department personnel are responsible for the following:  Guiding the selection of contractors based on numerous criteria, including: • • • • • • Safety performance Adequacy of contractor safety training Commitment to and awareness of safety regulations Insurance Licenses and qualifications History of violations cited by the California Department of Industrial Relations (Cal-OSHA) or Federal OSHA
 Providing copies of this program to contractors at the beginning of the contractor
selection process (before their work begins) including requirements for compliance with the (Your company Name) Contractor Safety Program and applicable safety regulations as a contingency of the contract. (Your company Name)Environmental Health and Safety (EH&S) Department The EH&S Department supports (Your company Name) Project Managers and contractors on safety-related concerns or issues, and is responsible for the following:  Creating and implementing the Contractor Safety Program  Updating and distributing copies of the Contractor Safety Program to contracting companies (through Purchasing and Project Managers)  Reviewing and maintaining copies of MSDSs for chemicals brought on site  Reviewing contractors’ safety programs such as, hazardous energy control, injury and illness prevention, fall protection, hazard communication, etc. during contractor selection to ensure that contractor programs meet or exceed (Your company Name)’s requirements.  Reviewing contractor work plans  Participating in incident investigations Contractor Representative and Employees The Contractor Representative is a contractor employer, onsite manager, supervisor or foreman who is responsible for contractor work product and ensures the safety of contract employees
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(including subcontractors) and the safety of (Your company Name) personnel, property, and operations. The Contractor Representative has the following responsibilities:
 Knowing all aspects of the (Your company Name) Contractor Safety Program and
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communicating such to employees and/or subcontractors under their control who work on (Your company Name) premises Ensuring contractor employees are familiar with the program’s contents and requirements Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to the (Your company Name) Project Manager or EH&S Manager Developing and submitting work plans to the (Your company Name) project manager (before work starts) for jobs that may affect (Your company Name) employees or operations Incorporating safety precautions into contractor work plans and activities to mitigate known hazards and minimize unforeseen hazards Training its employees on topics and procedures applicable to the contractor’s job duties and related hazards Providing written documentation on employee training and experience, proof of insurance, and injury experience to (Your company Name) when requested Providing equipment necessary to perform the contracted work, including personal protective equipment (PPE) for contractor employees
Contractor employees are responsible for the following:
 Adhering to the (Your company Name) Contractor Safety Program
 Adhering to contractors’ safety program  Following regulations, codes, and other legal obligations regarding the performance of the work  Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to supervisors, the (Your company Name) Project Manager or EHS Manager  Wearing PPE relevant to the task  Supplying copies of Material Safety Data Sheets (MSDSs) to (Your company Name) Safety Services for chemicals before bringing them on site  Contacting (Your company Name)’s Onsite Environmental Services Contractor for disposal of chemicals, contaminated debris, and empty chemical containers.  Cleaning up worksites at the end of each work shift and re-establishing walkways and common areas as requested by (Your company Name)  Obtaining Hot Work Permits  Participating in required safety and health training programs  Briefing the (Your company Name) Project Manager on unique or unseen hazards (Your company Name) employees may encounter on the job site  Taking precautionary measures to ensure (Your company Name) employees and property are protected (i.e., barricades, signage, coordination with other contractors, scheduling after hours work, etc.)
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Contractor Expectations
General Expectations
On Site Contractor Companies It is each company’s responsibility to ensure that their workers and sub-contractor workers know their company environmental and safety rules and procedures along with those required by (Your company Name). Code Compliance Notify their supervisor, (Your company Name) Project Manager, or EH&S Department of any code violations that would result from execution of the desired work that cannot be corrected. Damage to Facilities Contractors are Responsible and Accountable for the work they perform at (Your company Name). All damage to buildings, grounds, lawns, equipment and other areas that results from their project work, negligent or not, will be the responsibility of the contractor to correct. The Project Manager will be advised immediately of any and all damage that needs to be repaired. EHS Program Review Prior to work being performed on site, contractor companies are required to submit documentation detailing and supporting the various environmental and safety programs in which their workers may be engaged. The (Your company Name) Project Manager will review the program documents. (Your company Name) reserves the right to suspend or delay work until the contractor safety program meets or exceeds (Your company Name)’s requirements. Environmental (Your company Name) is serious about its commitment to the environment. (Your company Name) expects all Contract workers, working on site, to share the same commitment. (Your company Name) also expects all personnel to follow EPA, DOT and OSHA, State and Local regulations as well as any (Your company Name) policies and procedures that may be more stringent than state and federal regulations. Nothing, not even water, is allowed to be dumped into a storm drain. Dumping or disposal of any chemicals, wastewater or debris down storm drains or sanitary sewer may violate EPA regulations and be harmful to the environment. Disposal of wastes in unauthorized containers or on the ground is also prohibited. Contact a member of the Onsite Environmental Services for further information on proper waste management and disposal practices.
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Ownership The (Your company Name)-Contractor partnership requires all participants to accept a shared ownership in assuring that the total project is a success. In keeping with (Your company Name)’s team philosophy, construction contractors are part of the project team from design to closeout. Construction management and contractors are expected to attend design meetings and participate as part of the design team as well as having ongoing involvement in the overall success of the project delivery process. Contractor active participation makes this work. Permits All work at (Your company Name) is to be done in compliance with all permit requirements. Ask your (Your company Name) Project Manager, if you have questions. Permits include but are not limited to:  Confined Space Entry Permits  Hot work Permits  Line opening Permits Project and Safety Awareness Acknowledge that safety comes First. Become familiar with MSDSs, Emergency Response Team (ERT) notification, State and Federal regulations, (Your company Name) safety procedures and Company’s safety program. The emergency number at (Your company Name) is (Your Locations emergency number); this will initiate a response by the (Your company Name) ERT. Be proactive and share the initiative in problem solving on (Your company Name) Projects. If there is a better, safer or more cost-effective way of doing business, let your supervisor know. Project Direction Primary direction as to site coordination, scope and schedule come from the (Your company Name) Project Manager, however; during an emergency event all contractors are expected to follow the directions of the (Your company Name) ERT. Project Team Expectations Each project team will develop a set of reasonable team expectations at the start of every project. The success of the project is evaluated by the degree to which the project team meets the agreed upon expectations. Understand Facilities System Impact Be aware of your surroundings and the impact of the work you do. It is your responsibility to know and understand the systems you are working on.
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Safety Staffing and Communication All contractors are required to provide appropriate safety staffing, utilizing the chart below:
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Table 1 Safety Staffing: Scope Every 10 workers Requirement 1 - Craft level safety coordinator. May be a working individual that has written authority and assigned safety responsibilities including but not limited to, PPE, hazard correction, barricades, and hazard tape. Must be identified to Intel. 1 - Full time Safety Professional approved in advance by (Your company Name)
Actual or expected workers reaches 20 or contract amount exceeds $2M or hazard condition exist (to be determined by (Your company Name)) Actual or expected workers reaches 50 or contract amount exceeds $5M Every additional 50 workers or every additional $5M
1 - Additional (Your company Name) approved full time Safety Professional 1 - Additional (Your company Name) approved full time Safety Professional
(Your company Name) reserves the right to approve/disapprove any and all personnel chosen as EHS staff on the site based on applicable experiences. Resumes for safety personnel will be provided upon request. General Construction Rules General site requirements include and are not limited to:  Good housekeeping is the rule, not the exception.  100% fall protection is required for work over 6 feet.  Never violate any warning signs or barricades.  Immediately report any unsafe conditions to your supervisor. All unsafe conditions must be corrected prior to starting work. If the unsafe condition arises after work has commenced, a work stoppage will be enforced until the unsafe condition has been corrected. If it cannot be done safely, it will not be done.  Attend and participate in all scheduled safety meetings.  Immediately report any injury/illness to your supervisor. Contractors are to immediately report any and all injuries, illnesses or incidents to the (Your company Name) Project Manager or EH&S Department.  Immediately report to Supervisor the use of any medication that could cause physical or mental impairment or diminished concentration at work.  Prior to starting work, ensure that all hazards are defined and mitigated for each step of work in the Site Incident Prevention Program (SIPP) Workplan.  Wear all appropriate work clothing and personnel protective equipment (PPE). If in doubt, ask.  If you are not sure how to perform your assigned task safely, stop and contact Supervisor.  Operate only the equipment and tools that you have been trained and authorized to use.
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Site Incident Prevention Program (SIPP)
To prevent injuries and unanticipated business interruption, (Your company Name) requires its contractors to plan work ahead of time and obtain required approvals from the (Your company Name) Project Manager. The Site Incident Prevention Plan (SIPP) program is a planning and communication process that helps to identify risks and force a proactive planning process. The results ensure accidents and incidents are minimized. In turn it will help to prevent human injuries and impacts to our operations, and our environment. Pre-Task Planning involves a process whereby project managers and contractors develop work plans for non-routine work, such as remodeling, interior construction, or irregular maintenance activities, which could potentially impact (Your company Name) operations. The process is initiated by the responsible (Your company Name) Project Manager and is required of contractors and subcontractors involved in the work. Covered SIPP Activities  Energizing of 2” or larger mechanical & Bulk Chemical Distribution (BCD) systems  Any architectural/structural building modifications, or online facility tie-ins
 All work requiring a Fab Impact Request (Emergency FIR work does not require 24 hour
notice, Verbal Review of planned activities may be done with the (Your company Name) Project Manager, or the Facilities Section Manager on duty, prior to work commencing.)
 Construction activity (other than Heavy Construction, which is not covered by the (Your
company Name) Contractor Safety Program) within 30’ of power lines, main electrical gear & overhead utilities  Concrete coring, saw cutting, demo work, excavating through walls/floors, or any particle producing activity.
 Any repair work to correct an emergency situation (Does not require 24 hour notice,
Verbal Review of planned activities may be done with the (Your company Name) Project Manager, or the Facilities Section Manager on duty, prior to work commencing.) such activities may include the following: • Modification to fire suppression or alarm systems • Demolition work • Any activity using hazardous materials or generating hazardous waste • Scaffold erection and dismantling • Modification to facilities services (cooling water, power, exhaust, etc.) • Hot work such as welding and brazing • Vibration-causing activity • Heavy equipment installations or removals
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•
Any activity involving work at unprotected elevated locations (not safely accessible from ladders or permanent platforms with guardrails)
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Accident / Injury / Occupational Illness Reporting and Response
Incident Reporting Any contractor who sustains an injury, occupational illness, or is aware of a near miss incident while at (Your company Name) will report the injury, illness, or near miss immediately to their supervisor or the Contractor Representative. The employee will be treated if necessary, and responsible contractor personnel will take the necessary actions to prevent a repeat incident. The Contractor Representative will contact the (Your company Name) Project Manager or Site Safety Services Program Manager as soon as practicable after treating the contractor employee. In the event of personal injury, appropriate medical care will be provided and the scene of the incident made safe before work begins again. If the employee requires emergency medical assistance, the Contractor Representative, supervisor, or other responder as applicable dials (Your Locations emergency number) from any internal (Your company Name) phone to activate (Your company Name)’s Emergency Response Team (ERT). The ERT, trained in basic first aid, CPR, and automatic external defibrillator (AED) operation, can begin treating the patient before professional medical help arrives. Emergency Security phone numbers are posted in various locations at (Your company Name)’s Facility and listed in Attachment 1. Contractor personnel will be taken by ambulance to the nearest available hospital emergency room if determined to be medically necessary, at contractors expense. If a contractor needs to go to the contract their company’s local occupational medical clinic for a non-life threatening injury or illness, the contractor is responsible for providing transportation. The (Your company Name) ERT and Security Personnel will assist in calling a cab for contract employees upon request; again this will be at the contractors’ expense. Incident Investigation All incidents that result in personal injury, property damage, adverse environmental impact, or a near miss must be investigated to identify primary and contributing causes. Incident investigation forms are available at (Your company Name) Security, and must be filled out completely and submitted to the (Your company Name) Project Manager for evaluation within the required time period. For assistance completing an investigation, contact (Your company Name)’s EH&S Department.
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Emergency Procedures
Evacuation In the event of an emergency with the potential to threaten the life or safety of employees, the evacuation of one or more areas may be necessary. To ensure the safety of (Your company Name) employees and contractors, assembly areas have been designated for emergency evacuations. These assembly areas are located in the (Your Location) Parking Lot. Building occupants may be alerted to evacuate their immediate work areas by a fire alarm system that consists of an audible alarm and flashing strobe lights. The emergency broadcast system may also be activated with audible voice announcements via speakers on each floor. In certain emergency situations, (Your company Name) Security or ERT may proceed throughout the facility with specific instructions. In any of these situations, employees and contractors are required to evacuate the facility immediately by the nearest, safest exit or to follow specific instructions  Follow the exit signs to the nearest, safest stairwell and calmly walk down to the first floor.  Do not use the elevator.  Report to the evacuation assembly Area 4 Located in the (Your Location) parking lot.  Consult an ERT member for assistance if needed, or to notify them of injured or disabled persons. ERT members have green badges that will be displayed prominently on their person. In the assembly area, project managers, foremen, and contractor representatives should locate personnel for whom they are responsible. Names of any unaccounted-for personnel should be reported to the (Your company Name) evacuation coordinator. Personnel should remain in the evacuation assembly area until released by the (Your company Name) ERT. Earthquake In the event of an earthquake, personnel should follow the steps below:  Move away from windows, glass partitions and glass doors, and tall unsecured objects, such as bookshelves and metal cabinets.  Take cover in a doorway or under a sturdy desk or table (duck, cover, and hold).  Face away from windows.  Do not attempt to stand or walk until shaking has stopped.  Listen for instructions on the emergency broadcast system over the speakers in each building. It may be safer to remain in the building than to evacuate due to the possibility of glass falling outside the building.
 If directed, follow safe evacuation procedures and proceed to the building’s assembly area.
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If outside when the earthquake begins, quickly move away from buildings and power lines and stay in an open area until the earthquake stops. Do not re-enter buildings unless allowed by (Your company Name) ERT. Fire In the event of a fire, following the precautions below:  Close doors around the fire area as you leave.  If confronted by smoke, keep low to the floor where it is cooler and the smoke is less dense.  Feel the door with the back of your hand before opening. If hot to the touch, do not open it because this could introduce fresh air to the fire on the other side and increase the fire. If cool, open the door slowly and stay behind it until you are sure it is safe to proceed.  Evacuate the affected area by activating a fire alarm pull station.  A contractor who has received annual fire extinguisher training may voluntarily choose to use a (Your company Name) fire extinguisher to extinguish a small fire. Contractors who have not had fire extinguisher training or if the fire is too involved for a single extinguisher, should not attempt to put out the fire.  Evacuate to a safe location and call (Your Locations emergency number) from an internal phone and give details about the fire.  Proceed to the evacuation assembly area. Any fire or smoke must be reported to the (Your company Name) Project Manager and to the EH&S department as soon as possible. Medical Emergency In a medical emergency, contractors should do the following:
 Have someone call (Your Locations emergency number) to summon (Your company
   
Name) ERT and describe the nature of the medical emergency, your location, and the address of the building to the dispatcher. Ensure the victim has an open airway and is not in danger of falling or being struck by objects. Do not move the victim unless there is immediate danger of further injury. Do not provide medical attention unless trained and equipped to do so. Avoid contact with blood, bodily fluids, or other potentially infectious material by using protective equipment and safe practices.
Any exposure to blood or bodily fluids must be promptly reported to the (Your company Name) Project Manager and the EH&S Department. Power Outage Electrical power can fail either as an isolated incident (e.g., tripped circuit breakers or blown fuses) or as part of a larger event such as a regional power outage or natural disaster. A major
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power outage is normally not destructive, but could produce panic or fire could endanger life and property.
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During a power outage, follow the guidelines below:
 Remain calm. Emergency lighting, coming on immediately following a power outage,
should be enough for you to see your walking path, but may not allow normal working conditions.  If practical, turn off or disconnect electrical lights, tools, equipment, and devices, including electronics.  Stay in your work area except if the fire alarm sounds, if directed to evacuate by the ERT, the (Your company Name) Project Manager, or your supervisor, or if it is unsafe to remain in your work area.  Follow safe evacuation procedures to the assembly area. Elevator Failure Emergency situations can occur in the elevator or due to external influences affecting the building where the elevator is located. If an elevator stops between floors, follow the procedures below:     Stay calm and push the alarm button. Use the elevator's intercom or telephone to request help, and wait for assistance. Never try to climb out of a stalled elevator unless assisted by a trained emergency crew. In case of a fire alarm, the elevator will descend directly to the ground floor. Exit the elevator car immediately upon arrival.
Work Place Violence If you observe violence or a crime in progress at (Your company Name), do not intervene if it will put you or others at risk. Remove yourself to safety and contact (Your company Name) Security, by dialing (Your Locations emergency number) from an inside phone and provide the following information:
 Location of crime: building, floor, room or Fab Area, as well as your own location.
 Description of what is taking place, parties involved, if anyone is injured, and if weapons are present.  Response personnel may ask you to remain on the line; do so if requested as long as your own safety is not at risk.  Leave the area if you feel threatened at any time. Regional Emergency When notified by local agencies, a shelter-in-place order may be given to protect occupants from a regional hazard (e.g., toxic gas plume). Through the ERT, (Your company Name) management will provide direction and personnel should adhere to the following:  Stay in the building with doors and windows shut.  Outside ventilation (fresh air intakes) may be shut down by qualified personnel.
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 Listen for information over emergency broadcasting radio, internet, and TV stations.  Wait for local agency to clear the emergency. Severe Weather In the event of adverse weather conditions, avoid storm-affected areas including flooded areas, areas where trees have fallen or power lines are down, etc. ERT will provide instructions to personnel, who should follow these steps:  Shut down movable equipment and supplies and move to elevated areas.  Check outside areas for equipment and materials that could be damaged by floodwaters and move them to shelter if safe to do so.  Eliminate ignition sources.  Listen for and follow instructions from local agencies on emergency broadcast radio, internet, and TV stations. Unidentified Odor If you smell an unusual odor in the workplace, take the following measures:
 Report it to (Your company Name) Security by calling (Your Locations emergency
number) from an internal phone.  Ask other personnel to help determine the cause of the odor (make sure it is not food from the lunch room, scorched coffee, etc.). If the odor is uncomfortable or irritating and the source is not identified, an evacuation may become necessary.  Follow instructions given by the ERT if activated.  If the odor's source is identified and is coming from a fire, follow appropriate fireresponse measures.
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Chemical Management
Hazard Communication
Contractor companies are responsible for ensuring their employees have received basic Hazard Communication training before working at (Your company Name). Material Safety Data Sheets Material Safety Data Sheets (MSDSs) for hazardous materials on site at (Your company Name) are available to personnel (employees and contractors) online. (Your company Name) Project Managers are responsible for informing contractors of potential hazards present in their work areas (i.e., contents of tanks, plumbing, or other potential hazards present). Signs and identification markings are present on doors, equipment and piping where hazards may be present. Contractors are expected to look for and respect warning information provided. Labeling All containers of chemicals used on (Your company Name) property will be labeled with the chemical name and hazard warning as a minimum. Manufacturer’s label should contain the required information as required by OSHA 1910.1200. Hazardous Materials Usage and Storage Consult MSDSs before handling or using chemicals to identify the PPE requirements, hazards, and emergency actions. Contractors will use chemicals in accordance with manufacturers’ recommendations and wear PPE as required and provided by their employers. Before bring chemical materials on site, Contractors must complete a Hazardous Materials Inventory and submit it for approval by EH&S Department prior to start of the job. A Hazardous Materials Inventory is required quarterly and must be submitted to the (Your company Name) Project Manager who shall forward it to the EHS Department. If the Contractor needs to bring additional chemicals not listed on their initial Hazardous Material Inventory, they shall fill out a Hazardous Material Approval Form and submit the MSDSs to the EHS Department for approval. Hazardous materials may include, but are not limited to, solvents, paints, thinners, removers, coatings, epoxies, lubricants, acids, caustics, liquid, powered or granulated chemicals and compressed gases. It does not include foods for consumption, solid metals (unless used for welding or melting) or other equipment parts. Contractors shall not store more than 54 gallons, 490 lbs. or 190 cf3 with out approval from the EHS Department.
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Contractors shall follow safe chemical storage and handling procedures, including the following:  Do not store chemicals on the floor or on shelves where they might protrude into traffic areas or be subject to falling.
 Store flammable liquids, oxidizers, reducing agents, acids and bases in properly labeled
cabinets approved for the particular hazard – while not in use.
 Segregate incompatible chemicals and provide them with adequate secondary
containment (e.g., separate acids from bases, and flammables from oxidizers). When in doubt, consult the MSDS or EH&S Department.
 Do not generate extreme heat, sparks, or open flames in chemical storage areas unless
provisions have been made to prevent explosion or fire (e.g., ventilation, noncombustible separation) and such provisions have been approved by the (Your company Name) Project Manager and the EH&S Department. PPE
(Your company Name) requires the use of personal protective equipment (PPE) to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective in reducing these exposures to acceptable levels. Contractors are required to provide PPE to their employees should PPE be required to protect their workers. If PPE is to be used, (Your company Name) requires a copy of the PPE programs and training documentation; including Respiratory Protection, Hearing Conservation, and Fall Protection. This program should address the hazards present; the selection, maintenance, and use of PPE; the training of employees; and monitoring of the program to ensure its ongoing effectiveness. PPE used at this site may include but is not limited to:  Safety Glasses  Respirators  Face shields  Hard hats  Gloves  Steel or Safety Toe shoes  Body suits  Hearing protection
Hazardous Waste All hazardous waste generated in the course of work shall be properly stored, labeled, and disposed of by the contractor who generated the waste. No waste shall be disposed by (Your company Name) unless explicit written arrangements are made with the (Your company Name) Project Manager during work plan preparation. The Environmental Specialist shall be notified of any hazardous waste requirements.
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Spill Prevention Contractors are responsible for preventing chemical spills on projects under their control. Should a spill or leak occur, they shall immediately report the incident to the (Your company Name) Project Manager and to (Your company Name) Security at (Your Locations emergency number). The releasing, pouring, or draining of chemicals or wastewater into storm drains or sanitary sewer drains is strictly prohibited. Asbestos Asbestos is listed as a substance known to the State of California to cause cancer. Many building materials that were installed before the 1980s contained asbestos. Asbestos is often discovered in mezzanine, core areas, etc., but may be located anywhere on site in areas constructed around or before this time period. Flooring, walls, ceiling, insulation, and roofing material may contain asbestos containing materials (ACM). If demolition work is planned, (Your company Name) may request samples for analysis before work begins. Report any finding of suspected ACM to the (Your company Name) Project Manager, and avoid disturbing the suspect material. ACM is regulated as a hazardous material requiring special handling. Only asbestos contractors registered with the State of California will be hired to handle asbestos removal at (Your company Name). Sampling, drilling, cutting, scraping, sanding, grinding, or otherwise damaging floor tile, concrete, pipe insulation, ceiling tile, fireproofing, or other material suspected of containing asbestos may cause exposure to asbestos fibers and is strictly prohibited for unauthorized personnel.
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Confined Space Management
See related information in the Raised Floor Tile Management Section.
Confined Space Procedures /Expectations
If confined space entry is part of the scope of any contractor, the contractor is responsible for having a written Permit-Required Confined Space Program which meets or exceeds Cal-OSHA Title 8 Section 5156 and (Your company Name) Confined Space Entry Program. This program must be available for (Your company Name) to review.  The Contractor is responsible for all training and equipment needs for the entry team.  Prior to entry into any area labeled as a Confined Space, the contractor will notify a (Your company Name) EH&S representative for the project.  The Contractor’s plan for entry will be reviewed with the EH&S representative and Area owner. (Your company Name) specific information about the space will be communicated to the Contractor entry team.  Specific notification requirements prior to entry (security, ERT, area owner) will be communicated by the EHS representative during the review process.
Fab Floor Tile Management
The areas beneath the raised floors have been determined to be a Confined Space. Initial hazard assessments were completed for areas beneath the raised floor and determined to be Non Permit Required Confined Space during normal working conditions. Prior to entry a Confined Space form must be completed to assure the conditions have not changed to create a Permit required confined Space. See Confined Space Permit Procedure and contact your (Your company Name) POC for details. Requirements for Raised Floors Entry into a Non-Permit Required Confined Space does not require the issuance of a permit. Contractor is responsible for having the following equipment on hand prior to removing a raised floor tile:  Barricade signage (NPB FCD-1029)  Appropriate tile pullers  Rigid barricades or red barricade tape
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Short Term Removal of Tiles (this applies only to situations where one tile is removed for immediate, non-entry work): Barricading will be used to mark off all possible traffic paths surrounding the removed tile. Long Term Removal of Tiles (actual work/more than one tile): The open area of the floor must be completely barricaded with red Danger tape or supported by stanchions chains or rigid barricades prior to removing any tile. Upon exiting the open floor tile and leaving the area unattended (breaks, lunch or the end of the day) the tiles must be replaced.  Barricade signage must be filled out with all of the appropriate information and posted onto the barricade.  If entry beneath the raised floor tiles is required, it is considered entry into a Non-Permit Required Confined Space and the entrant must have a buddy present. o Buddy responsibilities are for non-permit required entries only. If space is classified as a permit required space, they must follow the requirements of the site confined space program.  Ensure other work in the area does not affect the person working below the raised floor  Observe the person performing the work and notify ERT in the event of an emergency.  Notify person under the floor if conditions change.  If the space beneath the raised floor contains or has the potential to contain any recognized serious safety hazard, it may be considered a permit required confined space and consultation with (Your company Name) EH&S is required prior to entry.  When pulling floor tiles, all workers must use proper tile lifting tools and lifting technique (use force of the legs, no lifting and twisting, etc.)  All floor tiles will be stacked flat and barricaded to prevent the possibility of damage, tripping hazards, etc.  When replacing floor tiles that have been removed and/or modified be sure to replace tiles and its support structures exactly as they were designed. If unsure of the proper structural configuration, contact (Your company Name) Project Manager for proper placement.
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Fire Prevention
(Your company Name)’s fire prevention plan includes guidance and requirements for general housekeeping, portable fire extinguishers, welding and cutting, making areas fire safe, Hot Work Permit (HWP) procedures, and training requirements for employees.
Hot Work Permit System
Hot work is any operation that involves open flames or produces extreme heat or sparks. Cutting, grinding, brazing, electric or gas welding, thawing pipe, and torch-applied roofing, are examples of hot work. (Your company Name) Project Managers are responsible for hot work on their projects. Contractors must request a HWP from (Your company Name) Facilities Department for hot work. Current HWPs must be posted in the area while hot work is performed, and then returned to (Your company Name) Facilities Department at the end of the work shift. HWPs will be retained on file for a minimum of 1 year. Contractors must provide all equipment required by the HWP, PPE for their employees, and documentation showing recent training. The contractor will ensure HWP conditions are met continuously during the valid times listed on the HWP. Only approved equipment may be used for hot work. Gas torches must be equipped with back-flow arrestors, manifolds, regulators, pressure reducing valves, and color-coded hoses. Plant operations (such as painting) that might expose combustibles to ignition sources during hot work should not be scheduled during hot work. Adequate ventilation must be provided when welding or cutting on metals coated with hazardous materials, or when welding or cutting stainless steel or galvanized sheet metal. A designated fire watch will monitor hot work and fire protection activities. If unsafe conditions or violations are observed, the work will be stopped until the hazard can be eliminated. During hot work, the fire watch will watch for stray sparks, ignition, and other fire hazards, and remain ready to provide initial fire response. After hot work, the fire watch must remain in the area for at least 30 minutes and carefully inspect the work and adjacent areas for incipient fires. Hot work is prohibited in the following circumstances, unless steps have been taken to prevent ignition and work is authorized by the (Your company Name) Project Manager and the EH&S Department:
 Areas that have not received authorization by the (Your company Name) Project
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Manager When the sprinkler system or other fire suppression system is impaired Within or around a potentially explosive atmosphere Within a confined space, unless performed under a valid permit authorized by the (Your company Name) Project Manager and the EH&S Department Adjacent to large quantities of exposed ignitable materials
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 On or near pressurized or unpurged gas or chemical lines or containers  On a metal partition, wall, ceiling, or roof with a combustible covering, or on walls or partitions of combustible-type panel construction  On pipes or metal contacting combustible walls, partitions, ceilings, or roofs if conduction could cause ignition The permit The signed HWP is valid for one shift or 12 hours, after which another permit must be requested by the contractor and signed by the authorized (Your company Name) Facilities Department representative. The HWP will include the following information: Location and nature of the hot work Name of the individual and contract employer performing the hot work Name of the designated fire watch Contact information for the above persons (cell phones, pagers) Expiration date and time (not beyond one work shift or 12 hours, whichever is less) Emergency notification procedures Verification of the presence of a working fire extinguisher at the work location provided by the contactor  Verification that automatic sprinkler and other fire protection systems will not be impaired in the area during hot work  Certification that the hot work area is clear of flammable or combustible liquids or materials for a distance of 35 feet, or that those which cannot be moved have been protected by a fire-resistant tarp  Certification that the area will be attended by the fire watch during hot work and for 30 minutes after completion        Before work begins, the contractor will complete the following: 1. Obtain and post the permit in a conspicuous location in the immediate area of the hot work. 2. Remove flammable and combustible liquids and materials within 35 feet of hot work area. 3. Cover combustibles that cannot be removed with non-combustible materials or fire resistive tarpaulins. If necessary, wet the floor with water. 4. Cover wall and floor openings into which sparks, slag, or hot material could fall and contact combustible material or injure personnel. 5. Ensure combustibles are removed from the other side of the wall as applicable. Hot work has the potential for conveying heat, sparks, or embers through a wall. 6. Designate a fire watch (a person standing by with a fire extinguisher and trained in its use) during the work and for a minimum of 30 minutes after the work is completed. 7. Ensure HWP conditions are met continuously during the time the permit is valid.
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8. Return the permit to (Your company Name) Facilities Department for filing upon
expiration or completion of work.
Housekeeping
As stated, good housekeeping is not a goal, it is an expectation. All work areas must be maintained clear in good housekeeping order. The Contractor Representative shall inspect the work site daily to ensure the following general housekeeping expectations are being fulfilled:  Maintain work areas, passageways, storerooms, service rooms, vehicles, and office areas in a clean and organized condition.  Maintain floors and walkways in a clean, unobstructed, and dry condition.  Do not block or otherwise impede access to emergency pathways and exits unless an alternate, safe route has been designated, signs posted, and employees informed of the temporary change.  Do not store combustible material, or equipment in travel paths of exit stairwells.  Do not store equipment or supplies in front of an electrical panel (36” clearance minimum required).  Clean up debris, cords, tools, and supplies into neat piles or stacks as work progresses to allow adequate working and walking space.  To prevent tripping hazards, do not route extension cords across hallways unless run overhead or provided with a highly-visible protective cover.  Unsecured storage of tools or materials overhead is not permitted.  Remove or hammer down protruding nails or screws to eliminate the hazard of scratches or puncture wounds.  If unable to remove a recognized hazard immediately, clearly mark the hazard and let affected employees know of it until it can be mitigated.  Place tools and materials in a manner to prevent tripping hazards and reduce hazards to persons in the area  Do not block fire hydrants or fire lanes. Housekeeping and Combustible Material Ordinary (or Class “A”) combustibles include common combustible materials (e.g., wood, paper, cloth, rubber, and plastics) that can act as fuel and are found in offices, data rooms, and storage areas. Class “B” materials include flammable liquids such as solvent-based paints and degreasers, lubricants, and fuels. To prevent fire, follow the housekeeping guidelines below:
 Store oily rags or other combustible materials in approved containers, such as metal cans
with self-closing lids. Generation and collection of this material must be coordinated with the (Your company Name) Project Manager.  Dispose of waste daily.  Smoking is not allowed within (Your company Name)’s Facility. Use outdoor ashtrays provided to extinguish smoking materials. The contents of ashtrays should be fully extinguished, and emptied into a safe receptacle.
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Keep work areas clean and free of fuel paths that could allow a fire to spread. Keep combustibles away from accidental ignition sources. Store paper stock in metal cabinets. Order only the amount of combustibles that you need for a reasonable period into the future. Excess combustibles increase fuel loads, create housekeeping problems, and can become a fire hazard.  Store incompatible chemicals separately.  Inspect for good housekeeping frequently.    
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Control of Hazardous Energies
Electrical Safety
Electrical work is defined as maintenance, repair, diagnostic, troubleshooting, periodic maintenance, calibrating, or tuning procedures involving electrical equipment. Contractors working on or around energized electrical equipment will need to meet the NFPA 70E requirements. Electrical Qualifications Only Qualified persons shall work on electrical equipment. The definitions of a qualified person are listed below. Qualified Electrical Worker A person with a minimum of 2 years of training and experience with high-voltage circuits and equipment (>600 volts), who has demonstrated by performance, familiarity with the work and the hazards involved. Qualified Safety Observer – Low Voltage Work The Safety Observer will be a Qualified Person but not necessarily authorized on the particular equipment being worked on. The Safety Observer must have the training or experience in hazards associated with the work to be performed, knowledge of the work being performed, knowledge of the required emergency actions on how to act safely and not endanger themselves, and the subsequent first aid protocols. Qualified Safety Observer – High Voltage Work The High Voltage Safety Observer must be a Qualified Electrical Worker or a Qualified Electrical Worker in training for energized electrical work involving circuits greater than 600 volts nominal. This Safety Observer will be in close proximity to the work location and act primarily as an observer not a participant, for the purpose of preventing an accident, and will render assistance in the event of an accident. The Safety Observer must have the following training or experience:  Hazards associated with the work  Knowledge of the work  Knowledge of the required emergency actions on how to act safely
 Protecting oneself and first aid protocols
General Safety Procedures and Practices Personnel performing energized electrical work should be alert, focused on the work being performed, and aware of grounded objects and their proximity to hands, arms, legs, and feet. Loose wire ends should be protected with wire nuts while performing energized electrical work. Energized equipment must never be left open or exposed while unattended.
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Each justifiable, energized task should be evaluated for ways to make it safer through shielding or auxiliary guards over energized components. For example, judicious use of clear Lexan shielding in electrical boxes to cover exposed conductors protects workers from inadvertently contacting a live source while taking amperage readings on contacts within the box. Pagers, cell phones, and other signaling devices should not be worn to eliminate any potential distraction should a pager or cell phone activate while performing energized work. Personnel performing electrical work must not wear conductive apparel, such as: watches, rings, key chains, and necklaces, metal headgear (e.g., hardhats) and other metal accessories unless rendered non-conductive by insulating means. High Voltage Work Whenever possible, contractors must use de-energized electrical work practices for work on systems greater than 600 volts, nominal. Energized electrical work on greater than 600 volt electrical systems must only be performed by Qualified Electrical Workers and Qualified Safety Observers using safety equipment rated for the voltage of circuits to be worked on. Due to the highly hazardous nature of this work, contractors should follow approved, written work procedures so that persons involved understand the required steps to perform the work safely. Working on Energized Equipment Energized electrical work must be performed by a Qualified Person on voltages less than 600 volts, or a Qualified Electrical Worker on voltages greater than 600 volts. Energized work is prohibited unless:  De-energizing the circuit will introduce additional or increased hazards (such as would result in the deactivation of emergency alarm systems, the shutdown of hazardous location ventilation equipment, or the removal of illumination of an area required for employee safety).  De-energizing the circuit is not feasible due to equipment design or operational limitation (such as testing voltage on circuits or working on circuits that are part of a continuous process that would otherwise need to be completely shut down to de-energize the circuit)  Troubleshooting tasks must be accomplished with equipment energized  Tuning or calibrating equipment  Responsible Supervisor requires it for one of the above reasons and authorizes it in writing Business interruption or cost-reduction alone are not allowable reasons for authorizing energized electrical work. Energized electrical work on exposed parts will be justified and approved in writing by both the (Your company Name) Project Manager and the responsible Contractor Representative supervising the project or task.
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Safety Observer A Safety Observer will be present during any energized electrical work involving circuits greater than 120 volts. The requirement for a safety observer can be modified at the discretion of the (Your company Name) Project Manager and the EH&S Manager based on the task and the safety methods used to protect the worker. The Safety Observer must carry out the following:       Note any problems that require assistance Anticipate any emergency response actions Provide immediate assistance in the event of an accident Use the correct disconnect devices in the event of an emergency Maintain a location immediately adjacent to the work being performed Have no other responsibilities while the work is being performed
The sole responsibility of the Safety Observer is to observe and warn the person performing the work of potential unsafe acts or conditions that occur as the work is being performed. Personal Protective Equipment Contractors working on exposed parts of electrical equipment that cannot be de-energized must be provided with and use personal protective equipment (PPE) appropriate for the specific work and the associated hazard level. For energized electrical work Cal-OSHA requires eye protection at all times, and for voltages in excess of 50 volts (nominal), suitable electrically-rated gloves must be worn. Only insulated tools will be used when performing energized electrical work. Flash protection garments must also be worn when there is an arc hazard potential. Accident Prevention Signs, Labels, and Tags Safety signs, tags, labels, and barricades must be used during electrical work to warn persons of electrical shock and burn hazards. Warning labels will indicate the nature of the hazard and provide concise hazard avoidance information. For voltage hazards up to 600 volts, the signage will state Caution – Hazardous Voltage - XXX Volts. The color scheme will be black letters on a yellow background. For voltage hazards over 600 volts the sign will state Danger - High Voltage - XXX Volts. The color scheme will be Danger in white letters on a red oval background framed in a black rectangle. The remainder of the sign will be in black letters on a white background. Panels or enclosures that shield electrical hazards will bear a warning label with a yellow background and a black lightning bolt inside a black triangle. Using Ground Fault Circuit Interrupters A ground fault circuit interrupter (GFCI) unit will be used whenever portable tools or appliances are used, or an extension cord is used. Examples of such equipment or appliances include electric drills, grinders, fans, work lights, or vacuum cleaners. The GFCI may be part of a fixed outlet, part of an in-line extension cord, or a separate unit (e.g., a multiple outlet GFCI-protected spider box).
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Work in wet locations should not be performed unless absolutely critical and authorized by the (Your company Name) Project Manager and the Contractor Representative supervising the work. In general, standing water will be removed, pumped, absorbed, or squeegeed with power disconnected. Any electrical equipment used to remove water will be rated for wet or dry work and will be connected to a GFCI-equipped power source. Any extension cords used will have molded end caps and be free of any defects in the insulation. Other electrical work should be postponed until the standing liquid can be cleaned up to a damp condition. Work in damp locations will be accomplished with the highest level of regard for safety. Equipment will be powered through GFCI-equipped circuits If a GFCI cannot be used, then the power supply arrangement must be evaluated and approved by the (Your company Name) Project Manager and the Safety Services Program Manager to ensure adequate grounding protection for the particular application. Acceptable alternatives to a GFCI unit include using isolation transformers in temporary power cords or using low-voltage equipment (working voltage typically 12 volts). These devices are found mostly in portable lighting equipment. Safe Wiring Methods Wiring installation will conform to the requirements of the National Electrical Code, including grounding, permanent, and temporary wiring requirements. Grounding and bonding wires will be in place on equipment. Wires will be terminated properly and wires will not be left exposed. Unused wires will be terminated by folding the ends back onto the wire and either taping with insulating tape, or terminating with wire nuts. Wires of unused or abandoned circuits will be removed from conduits or raceways and disconnected from power sources. Contractors will update panel schedules when any facility electrical services are changed or added. Permanent and Temporary Wiring Electrical equipment will be hardwired to power sources unless the equipment is equipped with a cord and plug for purposes of portability, removal, or replacement. Extension cords shall be used in the following manner:      Used only with power tools and other temporary uses Unplugged at the end of the work shift or when the appliance or tool is not being used The three-wire type for grounded tools Protected from damage Immediately discarded if the ground pin is broken, or if worn, frayed, or spliced
Extension cords shall not be used in the following circumstances:  Used in lieu of permanent wiring  Fastened with staples, run through doorways, or extended across an aisle or walkway unless run overhead or provided with a highly visible protective cover that minimizes tripping
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Multiple outlet power strips, Underwriter’s Laboratory-approved and equipped with over-current protection, may be used in limited applications. Power strips cannot be ganged or daisy changed to achieve a greater cord length or to add more outlets to an existing circuit. Power strips must be kept where they do not present a tripping hazard. Work in Hazardous Locations Energized electrical work in a Class I or Class II, Division 2 rated-location requires special hazard precautions. Work should only be performed after a thorough analysis verifies that the work can be performed safely, and only after approval from the responsible (Your company Name) Project Manager and Safety Services Program Manager. The area must be thoroughly tested with a calibrated combustible gas indicator suitable for the type of vapor that might be present, then continuously monitored during any electrical work. If any indication of a vapor in the air is sensed on the combustible gas indicator, work will not proceed until the source of the vapor is controlled or entirely eliminated. Work should be performed in a de-energized and locked out condition to eliminate the risk of an electric spark.
Lockout / Tagout
Contractors servicing, cleaning, modifying, repairing, or performing other maintenance activities on equipment must follow appropriate hazardous energy control procedures in accordance with Title 8 CCR Section 3314. Forms of hazardous energy may include mechanical, hydraulic or pneumatic pressure, chemical, thermal, radiation, potential (e.g., springs, elevated parts, flywheels, capacitors) or other energy forms. Although control of electrical energy to protect against electric shock is not included in 8 CCR 3314, the same procedures should be followed when de-energizing electrical energy sources as with other hazardous energy sources. Qualifications Only Authorized persons shall work on equipment. Contractors must provide proof of training for all persons performing Lockout / Tagout. Written Procedures Contractors must follow equipment-specific hazardous energy control procedures when working on equipment requiring lockout/tag-out. If equipment-specific hazardous energy control procedures are not available, contact the (Your company Name) Project Manager. Equipment-specific procedures must include the following information: Notification of affected and other personnel before lockout/tagout Identification of possible sources of live and stored energy Specific procedures to de-energize each energy source Means to secure energy sources in a de-energized state and the exact placement of energy-isolating equipment such as locks, tags, devices, etc.  Steps to verify that energy sources have been secured in a de-energized state  Steps to re-energize the equipment and return it to normal operation once the work is completed    
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Multi-Employer Workplace Contract personnel are engaged to maintain and repair facilities and other types of equipment that support and sustain (Your company Name)’s operations. According to 8 CCR 3314, outside servicing personnel (contractors) are required to follow the onsite primary employer’s ((Your company Name)’s) written lockout/tagout procedures. However, since contractors have familiarity and expertise with equipment they routinely maintain and repair, (Your company Name) requests that contractors assist in the development of specific written hazardous energy control procedures for such equipment. The written procedures shall be available for review from the (Your company Name) Project Manager and the EH&S Department upon request. Contractor personnel working with or around hazardous energies are expected to have received training from their own companies. If a contractor has already developed written lockout/tagout procedures for equipment at (Your company Name), copies of these procedures shall be submitted to the (Your company Name) Project Manager or EH&S Department. Authorized Persons Only contractors authorized by their employer to perform hazardous energy control (lockout/tagout) may do so at (Your company Name). The authorization should be in writing and should be available to (Your company Name) upon request. Authorized persons must have training on hazardous energy source identification, methods of de-energizing equipment, and verification of 0-energy state. They must also be familiar with the written equipment-specific procedures. Authorized employees may be different from qualified persons performing electrical work. Lockout/Tagout General Procedure
A lock and tag must be attached to each lockout device. The energy source must be locked out with an approved device belonging to the individual working on the system. The lockout device must be identified with a tag showing individual’s name, date, purpose of work requiring lockout/tagout, and contact information. Each person working on the de-energized equipment must have his or her own lockout device and tag. Only the individual who placed the lock and tag may have access to the key that opens that lock. A supervisor’s lock and tag may be used to increase project control, but only as an addition to the individual’s lock and tag. Where more than one person is working on the equipment, each person must place a lock on the energy-isolating device (or a control lockbox) and retain the key for that lock. Lockout devices without a tag are not permitted. Lock out devices must remain in place until work is complete and the equipment is ready to return to service. When locking out an energy source is not physically possible, other means shall be used to ensure the same or greater level of safety. Authorization from the EH&S department is required if lockout tagout can not be completed.
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Fall Prevention
For the safety of outside contractors working on or in (Your company Name)’s Facility, the (Your company Name) Project Manager and the Contactor Representative are responsible for exchanging information on fall hazards and prevention measures relative to the project. Contractors shall supply their own equipment to access work areas (e.g., portable ladders, aerial devices, fall protection harnesses and lanyards, etc.).
Typical Elevated Work Locations and Associated Hazards
Roofs: Falls can result from climbing off and onto access ladders, working near roof edges, falling into roof holes or unprotected skylights, dropping equipment or tools over the edge and attempting to catch them, tripping over defective roof surfaces, weather factors (e.g., brilliant sun causes dangerous glare or rain causes surfaces to become slippery). Injuries that occur on roofs are further complicated by the lack of immediate access to emergency medical response and transportation. On some roofs at (Your company Name), engineered horizontal lifelines have been installed for use with lanyards and full body harnesses when persons must work within 6 feet of the roof’s edge. Frequently Accessed Areas: Maintenance, renovation and new construction require personnel to access elevated equipment such as ceiling-mounted electrical conduit, fire sprinklers and other plumbing lines, lighting fixtures, heating, ventilation, and air conditioning equipment, exhaust ductwork, or large pieces of building or process equipment. Falls may occur due to lack of fixed, guarded work platforms, inadequate lighting or space to conduct tasks, difficult access due to proximity of other equipment, the lack of a solid base for portable ladders, the need to carry tools and equipment to elevated locations, etc. Unprotected Elevated Work Platforms: Persons engrossed in maintenance tasks are sometimes unaware of their proximity to the unprotected edge of the work platform. A small injury such as a splinter or minor pinch to the finger would not normally cause great injury, but any resulting sudden movement may cause the employee to fall off the platform. Methods of Safeguarding Elevated Work Locations Effective fall prevention begins with the elimination of unsafe conditions and factors that contribute to the possibility of a fall. When hazard elimination is not feasible or work cannot be brought to floor level, hazards are controlled by restricting area access to trained and authorized personnel only, who use fall restraint or work positioning equipment while performing their duties. Only when these hazard control methods have been considered and exhausted are fall arrest systems used. (Your company Name) requires the following safeguards whenever possible to avoid situations where fall arrest equipment is necessary:
 Any floor or roof openings greater than 12 inches in the least horizontal dimension are covered with a protective cover that meets the strength requirements of the surrounding standing surface.  Protective covers do not project more than 1 inch above the floor level and edges are chamfered to an angle with the horizontal of not over 30 degrees.
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 Protective covers are marked with letters 1 inch or more in height): Caution: Floor Opening Do Not Remove Cover.  All hinges, handles, bolts, or other parts are set flush with the floor or cover surface.  Alternatively, floor or roof openings can be protected by a standard guardrail system, including top rail, mid rail, and toe board.  Employees work a minimum of 6 feet from roof edge.  Guardrails or 42 inch height minimum parapets are installed at roof edges (if feasible).Warning lines (e.g., red barrier tape and appropriate signage) are installed at least 6 feet from roof’s edge when there is no other method of protection.  Fixed platforms elevated greater than 30 inches (e.g., on structures and building systems), and fixed platforms elevated greater than 48 inches (e.g., for process-related equipment), mezzanines, catwalks, and balconies shall have guardrails surrounding work platforms.  For construction-related activities exposing employees to unprotected heights over 7.5 feet, acceptable means to reduce fall hazards include: -
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Bringing the work down to ground level – when feasible Using ladders properly Scaffolding Using elevating work platforms and aerial devices Using fall restraint, work positioning, and fall arrest systems only if other methods are infeasible
Fall Restraint and Fall Arrest Systems
When an elevated work location cannot be accessed safely from a ladder or protected work platform, fall restraint or fall arrest systems may be used. (Your company Name) recognizes ANSI/ASSE A10.32-2004 as the latest industry-accepted consensus standard for fall protection systems during construction operations. In situations where general industry standards apply, ANSI Z359.1 1992 (revised 1999) Safety Requirements for Personal Fall Arrest Systems, Subsystems and Components is used for reference. When fall restraint or fall arrest systems are in use, the contractor will designate a competent person to develop a project-specific fall protection plan and make the appropriate equipment selection based on a complete evaluation of the work site, conditions, and nature of work to be done. Contractors shall work in teams of two or more employees (buddy system). When fall arrest systems are in use, the contractor must also develop an effective rescue plan specific to the work location and job being performed before work starts, or ensure their employees are trained on and capable of self-rescue. Before beginning a job involving fall arrest equipment, contractors will notify the (Your company Name) Project Manager of the work and the location to facilitate prompt rescue should a fall occur. Fall restraint systems shall be used while working at roof edges.
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Equipment Inspection, Marking and Storage Fall restraint and arrest systems must be inspected before each use by the wearer. All fall protection system components shall be labeled according to ANSI Z359.1-1992 (R1999) or ANSI/ASSI A10.32 (2004). Fall protection system components are stored away from corrosive materials, oils and solvents, moisture, heat, or any other substance that may cause damage.
Ladder Safety
When used properly, ladders provide a safe means to access elevated areas when other methods are infeasible. Contractors should follow the safe work practices below when using ladders.
 Inspect ladders before use. Rungs, handrails, and feet must be free of slippery substances
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and debris. Missing components, bends, or cracks can be present. If a defective ladder is found, prominently label it with a tag that reads Danger: Broken - Do Not Use and immediately take it out of service. Ladders should not be used when the location, the weight to be handled, or the character of the job indicates a firmer or more substantial work surface, such as a scaffold, is necessary. Only one person is permitted on a single ladder at a time, unless the ladder is designed by the manufacturer to accommodate more. Ensure safety braces of step ladder are lowered and locked in place before use. Never use a stepladder as a straight ladder. Do not paint ladders except stenciling for identification purposes. Do not use conductive metal ladders for electrical work or near electrical exposure hazards. Do not use ladders on an unstable or uneven base. If using a ladder near a doorway, in a hallway, or any other location where pedestrians may be present, place barricade ribbons or safety cones around the zone where the ladder is used to prevent passers-by from accidentally bumping the ladder, and to prevent them from approaching the area where overhead hazards may exist. Set up straight and extension ladders using the 4:1 rule; for every 4 feet of ladder length, set the base of the ladder 1 foot away from the base of the wall or other supporting structure). When ascending to another surface, the handrails must extend at least 36 inches above the top of the landing, eave, or gutter, unless grab rails are provided. Only extension ladders are permitted for this application. Secure the top of extension ladders with rope, straps, or chains or ensure an attendant holds the ladder securely. Do not stand on the top three rungs Maintain a minimum of three points of contact while climbing (two hands, one foot). Bring tools and materials up or down a ladder through the use of a tool belt, mechanical hoist, or another employee handing them up (not carried while ascending or descending).
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 For stepladders, do not use the top cap and the first step for standing or sitting.  Keep centered on the ladder. If the belt buckle approaches a side rail, the ladder is not being used properly and a safer method for access must be used (e.g., reposition the ladder closer to work area, use an aerial device, etc.).  Face forward while ascending or descending, standing, and working on ladders.  Ensure mobile ladder stands are equipped with compliant guardrails.  Store and secure ladders in a designated area when not in use.
Elevating Work Platforms and Aerial Devices
Contractors will be trained on the safe operation and inspection of elevating work platforms and aerial devices before using them and should observe the following safe practices:  Do not climb outside the protective guardrails of any elevated fixed platform, elevating work platform, or aerial device.  Wear hard hats and safety glasses when working on aerial devices or work platforms.  Ensure controls are clearly labeled.  Close the mid and top chains and railing enclosures before elevating the device.  Do not sit or stand on railings, or use planks, boards or other devices to gain greater height.  Do not exceed maximum operating weight capacity (including personnel, equipment, supplies, and tools).  Do not use fall arrest systems in elevating work platforms (e.g., scissor lifts) while working properly within the guardrails of the lift. There are no rated anchorage points on the basket, and the lift’s design renders a fall arrest system unnecessary.  Do not move the elevating work platform while in the elevated position, except for minute adjustments (i.e., increments of a few inches only).  Use approved fall arrest systems while working in the basket of an aerial device (e.g., articulating boom lift, Genie/JLG lift, etc.) and connect the lanyard to an approved anchorage point provided in the basket.  Operate aerial devices on stable, flat, and structurally sound flooring only.  Ensure articulating boom and extendible boom platforms have both platform (upper) and lower controls. Do not operate lower controls unless permission has been obtained from the person in the lift, except in emergencies  Controls will be plainly marked as to their function  Upper controls should be in or within easy reach of the operator Lower controls will override the upper controls
Scaffolds
A scaffold is one means to provide a safe work surface for employees to reach elevated work locations. Contractors should adhere to the following safe work practices when using scaffolds:
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 Construct scaffolds in accordance with 8 CCR 1637 through 1667, and under the
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direction of a Qualified Person. Only authorized and competent contract personnel are permitted to erect, alter, or dismantle scaffolds. With the exception of those contractors either building or dismantling scaffolds, no one is permitted to ascend or work off scaffolds unless a scaffold tag has been affixed by a competent person. Employees should read any special requirements noted on the tag before ascending and beginning work. A competent person should inspect scaffolds and scaffold components for visible defects before each work shift, and after any occurrence that could affect a scaffold’s structural integrity. Erect scaffolds on sound, rigid footing capable of carrying the maximum intended load. Provide a safe and unobstructed means of access, such as a walkway, stair, or ladder to scaffold platforms. Climbing ladders or stairways on scaffolds used for access and egress shall be affixed or built into the scaffold by proper design and engineering, and shall be located so their use will not disturb the stability of the scaffold. The structural members of the scaffold (cross braces, rails, etc.) must not be used for climbing. Provide standard upper rails and mid rails. Raise and lower tools and equipment using a rope and bag or other suitable means depending on the task. Under no circumstances is ascending or descending a scaffold permitted while carrying equipment in the hands. If the scaffold platform is more than 6 feet above the working surface below (i.e., floor, ground), install toe boards to protect workers below from potential falling objects. Lock wheels on movable scaffolds before climbing or using. Riding on a rolling scaffold when it is being moved is prohibited.
Window Cleaning
Companies contracted to clean windows shall comply with 8 CCR 3281 - 3291 Window Cleaning and applicable sections of 8 CCR Article 6 Powered Platforms and Equipment for Building Maintenance. Contracting companies will train employees who operate powered platform devices as required by Title 8 CCR Section 3298. Where regulations apply or as requested by (Your company Name), the qualified contractor will develop the following: An Operating Procedures Outline Sheet (OPOS) according to the provisions of 8 CCR 3282 (p)(1)(C) An Emergency Procedures Plan according to 8 CCR 3292 A Fall Protection Plan according to 8 CCR 3299 While on suspended scaffolds or work platforms, contractors shall carry a tested and working two way radio (issued and maintained by (Your company Name)) to allow efficient communication among the contractors, the Security Command Center personnel in case of emergency.
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Overhead Work
If work is being done in a location overhead where others may be working or walking below, access to that lower area must be restricted if any items could be dropped or fall from the higher work level. This can be accomplished through the use of barricade tape, signs, rigid barriers, etc. Signs and barricades will be removed when work is completed. Tools and materials being used over an occupied area must be secured (tethered) to the structure or person if they might be dropped to the lower level. Toe boards must be provided on working platforms and scaffolds over 6 feet in height.
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Bloodborne Pathogens
Bloodborne pathogens (BBP) are microorganisms that can cause disease when transmitted from an infected person to another person through blood or other bodily fluids. The microorganisms are capable of causing serious illness and death. The most common diseases spread in this manner are Hepatitis B (HBV) and Human Immunodeficiency Virus (HIV). Examples of other bloodborne diseases include malaria, Hepatitis C, and syphilis. Potentially infectious materials may include blood, body fluids (such as vomitus, saliva, or semen), or other materials (such as fecal matter and human tissue). Contracting companies whose employees are potentially exposed to bloodborne pathogens in the course of their work shall provide hazard recognition training and proper personal protective equipment to their employees in compliance with 8 CCR 5193. This may apply especially to janitors, plumbers, and emergency response personnel. When applicable, contracting companies shall provide evidence of effective and compliant training to (Your company Name) upon request. When contractors are exposed to potentially infectious materials, they shall follow universal precautions and comply with the following: Use PPE such as barrier gloves, safety glasses, and face shield, whenever they are exposed to blood, bodily fluids, and other potentially infectious materials. Wash hands immediately or as soon as feasible after removal of gloves or other PPE. Wash hands and other areas of skin, or flush mucous membranes with water immediately or as soon as feasible following contact of such body areas with blood or other potentially infectious materials. Do not eat, drink, smoke, apply cosmetics or lip balm, or handle contact lenses in work areas where there is a reasonable likelihood of occupational exposure. Perform procedures involving blood, bodily fluid, or other potentially infectious materials in a manner as to minimize splashing, spraying, spattering, and generation of droplets of these substances. Move containers that carry potentially infectious materials or waste only when closed. Examine (and decontaminate as necessary) any equipment that may become contaminated with blood or other potentially infectious materials before disposal. Change PPE immediately if it becomes contaminated.
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Ensure biohazardous waste is properly labeled and disposed in coordination with the (Your company Name) Safety Services Program Manager. Immediately report any exposure to potentially infectious materials during the course of contractor duties to the Contractor Representative and to (Your company Name)’s EH&S Manager to arrange for a post-exposure incident follow-up and medical evaluation.
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Training
All contractors working on site shall attend mandatory (Your company Name) Contractor Awareness Training annually. This Training is in 3 Modules: Module 1: General Awareness Training Module 2: Emergency Preparedness Training Module 3: EHS Programs and Policies Prior to issuing a contractor badge, Security shall ensure all 3 of the training sessions have been complete including a written test. Annually prior to renewing of the contractor badge, the contractor shall attend the 3 part training series. Upon completion to the training sessions, the contractor badge shall be reissued. Documentation of training attendance shall be maintained with Security in the Security office The contracting company should provide health and safety training for its employees as specified by applicable state and federal safety regulations or recommended best management practices. (Your company Name) may shall require the Contractor Representative to provide proof of training for its employees. Reference list on the next page. Training topics may include but are not limited to:
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Training Name All contractors must supply documentation of Training for: Hazard Communication (Your company Name) Contractor Training Lockout / Tagout Authorized Person
Programs requiring proof of Training
Given at time of arrival with badge Or can be given prior to arrival if tests are supplied. Specific to the LOTO procedures being used
Job specific Documentation Required for the following: Asbestos Certification for Asbestos removal contractors only. Bloodborne Pathogens / First Aid Chemical Handling Safety Compressed Gas Safety Flammable Liquid Training Confined Space Electrical Safety Fall Prevention Ladder Safety Tree Work Window Cleaning Scaffolding Welding And Cutting Hot work Fire Prevention Plan Fire Extinguisher Operation Hazardous Waste Operations Industrial Truck Forklift Aerial Devices Elevating Work Platforms Respiratory Protection Hearing Protection Proof of Certification for each device used Proof of training if working in a Posted Hearing Conservation Area Proof of High-rise scaffolding certificate of Inspections and training. Documentation of persons conducting First aid or Clean-up operations only. (Janitorial or ERT personnel) Specific to the type of chemicals is being handled. Documentation of Attendant, Entrant and Rescue training. Qualified Electrical Worker training for High Voltage work Documentation of Fall protection training if work will require person to be higher than 10 ft off ground.
Emergency Response Training For Confined Space Rescue Personnel
Mandatory for Fire watch personnel. Documentation of HAZWOPER certificate Proof of a PIV license for all persons using an Industrial Truck on site
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Appendix 1
Contact List
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Contact List
Department/Title EH&S Department Safety Manager Environmental Manager (Your company Name) Nurse
Contact Name
Phone Number
Ellen Schieber Ed Wang Marsha Locke
949-435-8257 949-435-8646 949-435-8596
Facilities Facilities Director Facilities Manager Facilities Section Manager Facilities Hot line Dale Bogan Jerry Kelley varies by shift Internal Only 949-435-8034 949-435-8193 949-435-8350 x 8300
Security Security Manager Emergency Hot Line Security Information Dale Bogan 949-435-8408
Internal Only x - (Your Locations emergency number) Internal Only 8518, 8519, 8520, 8525
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Attachment 1
Contractor Acknowledgement
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Contractor Acknowledgement
Contractor’s Company Name: Contractor Representative: Title: Provided By: ((Your company Ellen Schieber Name) employee) Date: Type of Agreement : Purchase Order Other: Items to be provided to the Contractor: Contractor Safety Program Contractor Acknowledgement form (attachment 1) Contractor Hazardous Material Inventory (attachment 2) Contractor Hazardous Material Approval form (attachment 3) Items to be returned to EHS Department Contractor Acknowledgement form (attachment 1) Contractor Hazardous Material Inventory (attachment 2) Documentation of training
(See Page 45 of the Contractors Program)
Site Service Contract
Date
Medical Information: In the event an employee is hurt and needs medical attention: Where do we send the employee? Who do we notify? Contractor Acknowledgement As per the undersigned, Contractor acknowledges receipt of the (Your company Name)“Contractor Environmental, Health & Safety Program”, has read, understands, and will adhere to the requirements as outlined. Acknowledged By: Title:
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Date:
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Attachment 2
Contractor Hazardous Material Inventory Form
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Contractor Hazardous Material Inventory Form
Contractor Name: Contact Number: Date:
List all chemicals planned to be brought on site. No more than 50 gallons, 450 pounds or 190 cf3 may be stored on site without EHS approval.
Chemical Name
MSDS
Online or Hard copy
Container Type
Quantity Stored
(Gal, lbs. cf3)
Storage Location
Intended Use
Monthly Usage
Inventories must be submitted to (Your company Name) Environmental and Safety Departments Quarterly
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Attachment 3
Contractor Hazardous Material Approval Form
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Contractor Hazardous Material Approval
Date Submitted: A copy of the Material Safety Data Sheet (MSDS) must be attached for approval. Contractors must also maintain copies of MSDSs on-site Used Site Wide: Project Use: List Project Use: Yes Yes No No
Contractor: Chemical Name: Used As/For:
How is it Applied: Estimated Usage: Where Stored:* Contractor Contact: (Your company Name) Environmental: (Your company Name) Safety: Waste Disposal:** (To be filled out by (Your company Name) Environmental) Contact Number: Approve Approve Reject Reject Date: Date: (Gallons/month) Quantity Stored On-Site: (Gallons)
Note: * Do not store incompatable materials together. Chemicals must be stored in proper cabinets/containers (i.e. flammable cabinets). Chemicals stored in containers outside of such cabinets must be double contained. Chemical storage areas must be covered to prevent exposure to rain and contained to prevent mixing with storm water run-off. ** Contractors are prohibited from removing any used chemicals or hazardous materials that have no beneficial use from (Your company Name)Property.
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Contractor Hazardous Material Approval
Any hazardous waste must be disposed of through (Your company Name) Environmental. Contact extension 8081 or 8257 to coordinate disposal.
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Attachment 4
Contractor Training Program
To be taken upon arrival at the site.
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Slides from the Training Program
Contractor / Visitor Training Rev. 3
1
Contractor Safety Training
This is Module 1: General Safety Awareness Module 2: Emergency Procedures Module 3: EHS Programs and Policies Awareness
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Environmental, Heath, and Safety Policy
(Your company Name) is committed to the environment, health and safety of our facilities. We strongly contend that good environmental management and prevention of injury & ill health of our employees and surrounding community are key components of our overall business strategy. All employees and contractors are expected to conduct business in a safe and efficient manner and to adhere to all environmental, health and safety policies and procedures.
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EHS Policy continued…..
To this end, the company affirms its commitment to achieve the following objectives: Prevent Accidents, Injuries and Ill Health Identify and Correct unsafe acts and/or conditions. Continuously improve the Health & Safety of the work environment. Provide job training with effective feedback. Comply with applicable local, state and federal Occupational Safety and Health standards. Monitor and comply with the environmental regulatory requirements that apply to our business. Define and accomplish Environmental, Health & Safety Objectives and Targets. Conserve natural resources and prevent pollution.
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Continuously improve our Environmental Aspects and take appropriate actions when necessary. Emphasize individual responsibility for Environmental, Health & Safety awareness by all employees and contractors. Collaborate with relevant authorities, customers, suppliers and interested parties to ensure relevant environmental aspects are addressed. Consider the impact of our actions on the environment during business planning, design, execution, manufacturing, new process introduction and facility upgrades.
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ISO 14001
Environmental Policy - Minimizing impact on the Environment (ISO14001) Commit to meeting the regulatory requirements Conserving natural resources and pollution prevention Continuous improvement in our operations Emphasize individual responsibility Impact of our actions on the environment
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Environmental Aspects and Impacts Aspects Procurement Wastewater Treatment Hazardous Waste Storage Air Quality – Emissions Energy Consumption Water Use Impacts Degradation of or increased use of natural resources Typical Impacts Releases to air Wastewater generation Discharges to stormwater Process-related wastes Other (flora, fauna, energy use, natural resource use, etc.)
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General Safety Requirements
Identification Badges must be displayed at ALL times. Alcohol & Drugs are Prohibited. Smoking is Prohibited inside all buildings Smoke outside in designated areas Be Aware of Signs Follow direction of warnings Comply with our policies and procedures
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Injury & Illness Prevention Program (IIPP)
Responsibilities Everyone is responsible for Safety at (Your company Name) All Employees, Managers, Executives, and Contractors play a part in making Safety work at (Your company Name)
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It’s Everyone’s Responsibility
To follow documented (Your company Name) Policies and Procedures; Promptly reporting any accidents, unsafe conditions, or unsafe acts to their supervisor/manager; Suggestions solutions to improve the safety of the process, equipment, production materials, training, or the building by talking with their (Your company Name) POC. Obtaining information about EHS procedures from their supervisor/manager.
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9 Definitions Contractor Representative is a contractor employer, onsite manager, supervisor or foreman who is responsible for contractor work product and ensures the safety of contract employees (including subcontractors) and the safety of (Your company Name) personnel, property, and operations. POC – (Your company Name) Point of Contact – The person from (Your company Name) that is responsible for the Contractor and work to be done. EH&S – Environmental Health and Safety
10 The Contractor Representative Knowing all aspects of the (Your company Name) Contractor Safety Program Communicating such to employees and/or subcontractors under their control who work on (Your company Name) premises Ensuring contractor employees are familiar with the program’s contents and requirements Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to the (Your company Name) Project Manager or EH&S Manager Developing and submitting work plans to the (Your company Name) project manager (before work starts) for jobs that may affect (Your company Name) employees or operations Incorporating safety precautions into contractor work plans and activities to mitigate known hazards and minimize unforeseen hazards
11 The Contractor Representative cont. Supplying copies of Material Safety Data Sheets (MSDSs) to (Your company Name) Safety Services for chemicals before bringing them on site Training its employees on topics and procedures applicable to the contractor’s job duties and related hazards Providing written documentation on employee training and experience, proof of insurance, and injury experience to (Your company Name) when requested Providing equipment necessary to perform the contracted work, including personal protective equipment (PPE) for contractor employees
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12 Contractor employee’s Adhering to the (Your company Name) Contractor Safety Program and Contractors’ safety program Following regulations, codes, and other legal obligations regarding the performance of the work Immediately reporting unsafe conditions, work practices, and work-related injuries or illnesses to supervisors, the (Your company Name) Project Manager or EHS Manager Wearing PPE relevant to the task Supplying copies of Material Safety Data Sheets (MSDSs) when asked. Contacting the POC to communicate the need for Onsite Environmental Services Contractor to dispose of chemicals, contaminated debris, and empty chemical containers.
13 Contractor employee’s cont. Cleaning up worksites at the end of each work shift and re-establishing walkways and common areas as requested by (Your company Name) Obtaining required permits such as Hot work permits or Confined Space Entry Permits prior to conducting work where the permit is required. Participating in required safety and health training programs Briefing the (Your company Name) Project Manager on unique or unseen hazards (Your company Name) employees may encounter on the job site Taking precautionary measures to ensure (Your company Name) employees and property are protected (i.e., barricades, signage, coordination with other contractors, scheduling after hours work, 100
14 Unsafe Acts Contractors and employees must comply with all (Your company Name) Policies If you see work being performed unsafely by either an employee or a contractor, ask them to stop and Report it to: your supervisor, (Your company Name) POC, or the EH&S Department at either X8257 or X8433.
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15 Our Policies and Procedures (Your company Name) has many Health & Safety Policies and Procedures, here are a few of them: Hazard Communication Hazardous Waste Disposal Control of Hazardous Energy Fire Protection / Hot work Respiratory Protection Confined Space Awareness Emergency Response Procedures Talk to your Manager, Supervisor or (Your company Name) Point of Contact for more information on Policies and Procedures that are relevant to your job. Module 3 of this presentation will provide you with and introduction to our Policies and procedures
16 Work Requiring Permits Hot work – Hot work permits are required for all persons that are Cutting Welding & Braising. Contact your Point of Contact to obtain a permit. Confined Space Program All Confined Space work must be done in compliance with the Confined Space Permit program. Do not enter a confined space without obtaining a permit from your Point of Contact or Facilities Manager. Line Opening Permits
17 Eliminating Accidents The key to eliminating accidents is to work on eliminating Unsafe Acts and Conditions You are responsible for stopping unsafe acts and reporting unsafe conditions and behaviors! 80%-90% of all accidents are due to unsafe acts-things people do that are unsafe! Reducing unsafe acts reduces potential accidents! 10-20% are due to unsafe conditions Fix or report unsafe conditions!
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18 Reporting Near Misses What is a Near Miss? A Near Miss is an incident where an injury, illness or property damage could have occurred but did not. Typically these are either situations that we see around the facility and think "that could cause an accident" or situations we experience and think "I could have gotten hurt just now.“ Why is it important to report a Near Miss? For every 300 Near Miss incidents, there are at least 29 minor incidents (requiring first aid) or one major incident (requiring more than first aid). How do I report a Near Miss? The easiest way to report a Near Miss incident is to use the link on either the (Your company Name)net or Ops pages of the (Your company Name) You can also call the (Your company Name) Industrial Safety Specialist at x8433 or let your supervisor know.
19 Reporting an Injury or Illness For emergency medical situations dial (Your Locations emergency number) FIRST! Report all accidents and injuries to your supervisor/manager immediately (Contractors need to inform their (Your company Name) point of contact as well as their own company supervisor/manager) The (Your company Name) ERT has been trained in first aid, CPR, and AED use – they will ensure you get the proper care for your situation.
20 Summary of Module 1 (Your company Name) has many policies and procedures covering Health & Safety – It is your responsibility to follow them. Stop unsafe acts & report unsafe conditions. Report all injuries and illnesses immediately. For more information contact your Supervisor/Manager, (Your company Name) Point of Contact, or the EH&S Department at X8257 or X8433. In the event of an emergency, dial (Your Locations emergency number)
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(Your company Name) Emergency Preparedness Module 2
21 Contractor Safety Training This is Module 1: General Safety Awareness Training Module 2: Emergency Training Module 3: EHS Programs and Policies Awareness
22 WELCOME TO (YOUR COMPANY NAME) EMERGENCY PREPAREDNESS It’s important to know what to do in an emergency. (Your company Name) has a written Business Emergency Plan And Trained Emergency Response Team (ERT)
23 EMERGENCY NUMBER To Activate the ERT or To Report an Emergency Dial extension (Your Locations emergency number)
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24 Emergency Procedures (Your company Name)’s Business Emergency Plans Can be found in Document Business Emergency Plan Emergency Response Procedures (Your company Name) Visitor Environmental Health and Safety Awareness (Handout Available In The Lobby) These documents cover what to do in case of: Building Evacuation Chemical contact and spill Earthquake Fire alarm and Fire Injury and Illness Power Failure Toxic Gas Alarms and unknown odors
25 Building Evacuation In the Event of an Evacuation Safely stop operations. Look for closest emergency EXIT and exit the building Do NOT remove smock until completely out of building Proceed down any stairway (Do NOT use the elevator) Exit building and proceed to your assigned area off (Your Location) Road. (Ask your supervisor or point of contact for which area to meet in) Check in with your supervisor or point of contact and wait in the assigned area for instructions. Evacuation Tips Always keep your car keys with you. Memorize at least two different routes out of your work area.
26 In Case of Chemical Contact Immediate go to the nearest eye wash / safety shower. Flush your eyes or shower for a minimum of 15 min. Remove contaminated clothing while showering. Neutralizing and removing the chemical is paramount Call Emergency by dialing (Your Locations emergency number), additional medical treatment may be necessary.
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Injury and illness will be covered later.
27 Toxic Gas Alarm Isolate the area Evacuate to the SMOCK ROOM The ERT will be activated Do not re-enter the area until it is safe to do so All rooms can be independently isolated, not all areas of the FAB will evacuate.
28 Unknown Odor An odor – by itself- is not necessarily an emergency. Odors are a regular occurrence in the Fab. Follow these general guidelines: If it is just an odor – notify your supervisor Treat the odor as an emergency if the odor is causing adverse symptoms. Isolate the area, evacuate to the smockroom (if in the Fab) or other safe area If unsure – treat the situation as an emergency
29 Fires & Fire Alarms If you see smoke or flames, activate a fire pull box in the area and leave immediately. Dial (Your Locations emergency number) from the smockroom or other safe area. If you hear the Fire Alarm going off, Evacuate the area the building Go to the (Your Location) Parking lot to your assigned area The ERT and Fire Department will respond to the Fire. If you have been trained and it is safe to do so, use a fire extinguisher to put out the fire
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30 Earthquake Don’t panic Duck, cover & hold in Safe Location (possibly out of area) Wait for shaking to stop. If the area is unsafe, Evacuate to a safe area after the shaking has stopped and Report the unsafe condition or other issues to Security Dial x (Your Locations emergency number) A Building Evacuation may occur if not start cleaning-up and listen for further instructions
31 Injury and Illness Report all injuries, no matter how minor to your manager or supervisor Non (Your company Name) Employees should make sure they contact their supervisor or manager from their own company as well as their Point of Contact at (Your company Name). Report all medical or life threatening injuries by calling (Your Locations emergency number) The ERT will assist anyone who has an emergency onsite at (Your company Name). Non (Your company Name) Employees will be sent to either the medical clinic their company uses or to the Emergency Room depending on the severity of the Injury or Illness.
32 Injury & Illness (Cont.) Minor Injuries These are first aid type injuries that can be treated with a First Aid Kit First Aid Kits can be found throughout the facility ERT Activation is not required but you must notify your supervisor or point of contact at (Your company Name). Medical Treatment These cases require more than First Aid but are NOT life threatening ERT Activation IS required and you MUST notify your supervisor ERT Members are specifically trained to respond to medical emergencies.
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33 Injury & Illness (Cont.) Dial (Your Locations emergency number) State the emergency Security will Activate the ERT and send them to your location ERT Members are specially trained to respond to emergency medical situations and Call the paramedics. Your supervisor or Point of Contact MUST notified.
34 Summary of Module 2 Know Your Role Follow All Emergency Procedures In the event of an emergency DIAL (Your Locations emergency number) By calling (Your Locations emergency number), this activates the ERT and gets you a quick response! Report all injuries and illnesses to your supervisor. Chemical alarm - Evacuate to the smockroom or other safe location. Fire alarm - Evacuate the building Cooperate with the (Your company Name) Emergency Response Team.
35 EHS Policy and Procedures Awareness Module 3
36 Contractor Safety Training This is Module 1: General Safety Awareness Training Module 2: Emergency Training Module 3: EHS Policy and Procedures Awareness
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37 Objectives This training module will help you learn: Understand the Safety Program Programs covered but not limited to: Fall Protection Powered Industrial Vehicles Personal Protective Equipment Lock out Tag Out Fire Prevention Hearing Conservation Radiation (Ionizing and Non-ionizing) Hazardous Materials Hazard Communication Understand the Hazards at (Your company Name) Gain a better understanding of ISO 14001 OSHAS 18001
38 General Information (Your company Name)has on site a wide variety of Chemicals and other hazards Compliance with all EH&S programs and policies is mandatory. Failure to abide by (Your company Name)rules and regulations, will lead to removal from the site, up to and including permanent restriction from the site.
39 EHS Requirements of Contractors Signed Copies of the following documents must be onsite prior to starting the work. Contractor Acknowledgment Hazardous Materials Inventory Environmental, Health & Safety Agreement form Contractor Employee Training Document A list of all Mandatory training with content information Minimum Information Date of training, length of training, Table of content A copy of all Powered Industrial Vehicle Licenses the employee will be using. If licenses is not available, Training documentation will be accepted.
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40 Fall Protection Fall protection is required for all work over 6 ft off the ground and with in 10 ft from the edge of an opening. Fall protection rescue program must be on file with the EHS department prior to starting the Job. Fall protection systems must be inspected prior to use. Typical Elevated Work Locations Roof False ceilings Unprotected Elevated Work Platforms: All ladders must be In good working condition. Inspected prior to use. Returned to where you got them Stored on racks or chained to the wall if stored upright or layed on the floor to prevent them from falling onto people.
41 Powered Industrial Vehicles No Contractor can use (Your company Name) PIV’s with out written approval from the EHS or Facilities Management. A license for each person who will drive the PIVs is required prior to use of a PIV. If a contractor brings a PIV on site. It is the contractors responsibility to; Obtain approval prior to bringing it on site. supply all needed training for that vehicle.
42 Personal Protective Equipment Proper PPE is required on site. Contractors must provide their employees with the proper PPE to complete the work. A List of respirator approved persons must be given to the EHS department prior to contractor employees using tight fitting respirators. Contact the (Your company Name) POC for information on the proper PPE required for this site and the work being conducted.
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43 Lock out / Tag Out (LOTO) LOTO is required to be used to control hazardous energy at this site. Failure follow LOTO procedures can result in removal from this site. Contractors must provide a copy of their LOTO program if they wish to use their own companies procedures. Contract employees must have a lock and tag on any piece of equipment where hazardous energy may cause harm.
44 Fire Prevention Hot work is prohibited in the following circumstances, unless steps have been taken to prevent ignition and work is authorized by the (Your company Name) Project Manager and the EH&S Department: Areas that have not received authorization by the (Your company Name) Project Manager When the sprinkler system or other fire suppression system is impaired Within or around a potentially explosive atmosphere Within a confined space, unless performed under a valid permit authorized by the (Your company Name) Project Manager and the EH&S Department Adjacent to large quantities of exposed ignitable materials On or near pressurized or unpurged gas or chemical lines or containers On a metal partition, wall, ceiling, or roof with a combustible covering, or on walls or partitions of combustible-type panel construction On pipes or metal contacting combustible walls, partitions, ceilings, or roofs if conduction could cause ignition
45 Hot Work Permit The signed HWP is valid for one shift or 12 hours, after which another permit must be requested by the contractor and signed by the authorized (Your company Name) Facilities Department representative. A permit is required for all open flame, cutting welding or Brazing. Contact your POC for the permit.
46 Hearing Conservation (Your company Name) has several areas that are considered Hearing conservation areas. Any area with noise over 85 dB’s has been included in the Hearing conservation area. Person’s working in these areas must wear hearing protection.
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47 Radiation (Ionizing and Non-ionizing) (Your company Name) does not have Ionizing radioisotopes point source radiation (Your company Name) utilized X-ray tube and/or electromagnetic waves to produce ionizing radiation, Areas with Radiation producing equipment is off limits to non-authorized personnel. Lasers and RF generators are used throughout the Fab area. Contact the EH&S department if you have any questions.
48 Hazardous Materials Some Common Hazard Classes At (Your company Name) Flammable Corrosive Poison Oxidizer Cryogen
49 Hazardous Materials Flammable: A substance which will catch on fire and burn rapidly under ordinary conditions; for example liquids with a flashpoint below 100oF and solids that ignite readily. Examples: Acetone, Isopropyl Alcohol
50 Hazardous Materials Corrosives: a chemical which causes visible destruction of, or irreversible changes, in living tissue by chemical action at the site of contact, or that has a severe corrosion rate on structural materials. Examples: Ammonia, Hydrochloric Acid
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51 Hazardous Materials Cryogen: A gas that has been transformed into an extremely cold refrigerated liquid that is stored at temperatures below -130oF. Example: Nitrogen, Argon
53 Hazardous Materials Identification The NFPA Hazard Rating System The NFPA Hazard Rating System is used by the Fire Department to tell at a glance the maximum hazard present in a building that contains Hazardous Materials At (Your company Name), there are NFPA labels on the various chemical bays of the bulk building and on the main fabrication building. You may also see these labels on gas cabinets, gas rooms, and other storage areas that contain hazardous materials.
53 Chemical Storage Contractors shall follow safe chemical storage and handling procedures, including the following: Do not store chemicals on the floor or on shelves where they might protrude into traffic areas or be subject to falling. Store flammable liquids, oxidizers, reducing agents, acids and bases in properly labeled cabinets approved for the particular hazard – while not in use. Segregate incompatible chemicals and provide them with adequate secondary containment (e.g., separate acids from bases, and flammables from oxidizers). When in doubt, consult the MSDS or EH&S Department. Do not generate extreme heat, sparks, or open flames in chemical storage areas unless provisions have been made to prevent explosion or fire (e.g., ventilation, noncombustible separation) and such provisions have been approved by the (Your company Name) Project Manager and the EH&S Department.
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54 Hazardous Waste (Your company Name) Utilized an outside contractor for all Hazardous Waste Cleanup and Removal. All hazardous waste generated in the course of work shall be properly stored, labeled, and disposed of by the contractor who generated the waste. No waste shall be disposed by (Your company Name) unless explicit written arrangements are made with the (Your company Name) Project Manager during work plan preparation. Contractors shall not contact the our HAZMAT Clean-up group without contacting their (Your company Name) POC.
55 Spill Prevention (Your company Name) has a Stormwater Pollution Prevention Program (SWPPP) and Spill Prevention, Control and Counter (SPCC) measures plan for this site. Contractors are responsible for preventing chemical spills on projects under their control. Should a spill or leak occur, they shall immediately report the incident to the (Your company Name) Project Manager and to (Your company Name) Security at (Your Locations emergency number). The releasing, pouring, or draining of chemicals or wastewater into storm drains or sanitary sewer drains is strictly prohibited.
56 Hazard Communication All Contractors shall provide a list of all chemical, materials or products that require an MSDS. This includes: Paints Adhesives Solvents Acids Cleaning products This does not include: Hard products such as machine parts. Metal products - unless it is to be welded or melted Food products
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57 Hazard Communication Contractors must be able to provide, upon requires a copy of any MSDS for any product that they bring on site. If hard copies are not available, faxed or online copies must be able to be retrieved with in 5 mins of the request.
58 Hazard Communication You have the right to know about the chemicals in your work environment The Hazard Communication Standard is designed to inform you about the hazards of chemicals at your workplace The purpose of the “Hazard Communication” standard is to make your workplace safer by requiring that : All chemicals be evaluated for possible hazards Information on both physical and health hazards be made known to you through training, labeling and Material Safety Datasheets (MSDSs)
59 MSDS Locations At (Your company Name) you can access MSDSs Online; talk to your POC, they will go to: the (Your company Name)net hompage and click on the link on the left hand side that says “Material Safety Data Sheets Online” Or the Operations homepage and click on the link that says “Material Safety Data Sheets Online” or the Dolphin picture at the bottom of the page (see picture at top right) Hard copies are located in the Smockroom, Section Managers Area, and Facilities Office Area.
60 Material Safety Data Sheets (MSDS) A Material Safety Data Sheet is a document created by the manufacturer to convey the hazards associated with the chemical they make. You have the right to any and all MSDS sheets for the chemicals you come in contact with here at (Your company Name). Ask your supervisor if you have any questions
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61 Container Labeling - All chemical containers must be labeled unless the container is a portable container in control of a specific person for his/her immediate use - Never leave a container out of your sight
62 Minimum Requirements for Labels on Containers Primary Label Name of Chemical Primary Hazard(s) Name and Address of Manufacturer Secondary Label Name of the Chemical Primary Hazard(s)
63 Summary Safety is Everyone’s responsibility Never drive a PIV with out permission or a license. Do not bring unapproved chemicals on site. IF you need an MSDS talk to your (Your company Name) POC. If you are required to evacuate the building report to the (Your Location) Parking lot and wait for instructions. Training is required annually
In the event of an Emergency call x – (Your Locations emergency number)
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Company Name Employee Name Date
T T T T T T F F F F F F 1. The Plant Safety training is valid for one year. 2. At (Your company Name), Safety is everyone's responsibility. 3. NO SMOKING is permitted in the plant or on the grounds except in designated area outside the facility. 4. NO ALCOHOL, NARCOTICS, DRUGS OR FIREARMS are allowed anywhere on (Your company Name) property. 5. You are not expected to comply with any of the California Occupational Safety and Health Administration (Cal OSHA) regulations when at (Your company Name). 6. (Your company Name) requires that any accident or emergency, no matter how minor, be reported to the (Your company Name) Point of Contact before the end of the day. In the event of serious injury, contact Plant Security immediately. 8. You are free to take an unescorted tour of the plant anytime the mood strikes you. 9. Hearing protection is required in all posted Hearing Conservation areas. 10. Failure to follow safe work practices can result in your removal from the plant. 11. Vendors and Contractors on the plant site are required by federal law to advise (Your company Name) of all hazardous materials they will have on the site and to have Material Safety Data Sheets (MSDS) immediately available. 12. If a fire alarm goes off, you should go immediately to your designated evacuation area located in the (Your Location) Parking lot. 13. To assure clear and accurate communications, (Your company Name) designates one person at the plant as the representative to the Contractor or Vendor for the project at hand. This person is referred to as a (Your company Name) Point of Contact. ___ ___ ___ ___
T T T T
F F F F
T T
F F
14.
The Emergency (Fire, Medical Emergency) telephone extension is:
Contractors Only T T T T F F F F 15. (Your company Name) tools and equipment can be used anytime by Contractors. 16. You can operate spark-producing tools without a permit. 17. DO NOT attempt to enter tanks and confined spaces without specific instructions from the (Your company Name) Point of Contact and the Plant Safety Department. 18. Lock out Tag out is not necessary to do as long as the machine is turned off.
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