THIS ORDER IS SUBJECT TO TERMS AND CONDITIONS SPECIFIED HEREIN
Division: Parks, Forestry and Recreation Division Req: EA57487 SAP Req.: 1166047 Division Contact: Lori Ellis Tel: 416-394-2483 Division Contact: Netami Stuart Tel: 416-338-3327 Vendor Contact: J James ames Roche
With reference to your Proposal submitted in response to RFP No. 9118-15-5046 For the provision of all Professional and Technical Services to complete the Humber Bay Park Master Plan and Phase 1 implementation, all in accordance with the requirements of the Request for Proposal document and the Agreement dated January 26, 2016. All andoutlined servicesintoyour be provided under this contract must be in accordance with the specifications andmaterials prices/rates bid submission. Quantity and price have been reversed to facilitate multiple payments. _________________________________________________ _________________________ ________________________________________________ ____________________________________ ____________ _________ Item Description
_________________________________________________ _________________________ ________________________________________________ ____________________________________ ____________ _________ 010 196,273 $ Humber Bay Pk Master Plan phase 1
020 25,000 $ Testing and investigations Allowance to be spent as authorised by the City of Toronto
_________________________________________________ _________________________ ________________________________________________ ____________________________________ ____________ _________ Phase 1 Detail Design & Costing to be spent as authorised by the City of Toronto 040 Contingency
to be spent as authorised by the City of Toronto _________________________________________________ _________________________ ________________________________________________ ____________________________________ ____________ _________ TOTAL VALUE excl. taxes in $CAD unless otherwise indicated herein
_________________________________________________ _________________________ ________________________________________________ ____________________________________ ____________ _________ Payment and Discount Terms If all the correct billing information has been indicated on the invoice, and no acceptable discount for early payment has been offered, the City will endeavour to pay within the vendor's terms from the receipt date of the invoice in Corporate Accounts Payable unit - Metro Hall, 55 John Street, 14th Floor. Payment terms should be clearly indicated on the invoice/s including early payment terms. The City will consider offers of early payment discount terms. Discounts will only be taken when early payment discount terms are met from the receipt date of the invoice in the Corporate Accounts Payable unit. Note: Discount terms for early payment cannot be earlier than 15 days from the receipt date of the invoice by the City of Toronto, Accounting Services Division, Corporate Accounts Payable unit. Harmonized Sales Tax (HST) To help us pay you promptly the billing invoice must contain, as a separate line item, tax charges that are applicable to the goods/services provided. The City is required to pay taxes in the following categories: A) Zero Percent (0%) for Zero Rated iitems tems under Schedule VI of the Excise Tax Act (ETA), such as prescription drugs as outlined in Part I, medical devices for the disabled as outlined in Part II, and basic groceries as outlined in Part III, etc. B) HST exempt services under Schedule V (exempt supplies) of ETA, such as used residential properti properties es under Part I, health care services under Part II, child and personal care services under Part IV, etc. C) Five Percent (5%) for selected items (ie,newspapers, feminine hygiene products, prepared food/beverages, books) as detailed on Info Sheet Gl-060/062/063/064 and 065 located on the Canada Revenue Agency website at www.cra-arc.gc.ca D) 8% Ontario Retail Sales Tax on insurance premiums charged by insurance companies, as per the following publication from the Ontario Ministry of Revenue: http://www.rev.gov.on.ca/en/taxtips/hst/pdf/04.pdf E) items Thirteen Percent Harmonized Sales Tax (HST) for all thatmust are not included in A, B, C, and(13%) D above. Goods and services supplied by other out ofgoods/services Province vendors be invoiced at 13% - the Ontario HST rate. The supplier is to identify and charge the appropriate Sales Tax in accordance with the above and the
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Canada Revenue Agency website www.cra-arc.gc.ca. Invoices that do not include the appropriate Sales Tax or do not include the HST Registration Number will be returned with non payment for corrections. Billing Information To ensure prompt payment, it is essential that all required billing information is provided on the invoice/s submitted to the City of Toronto. Any missing billing information on an invoice will result in a payment delay and the invoice may be returned to the vendor with non-payment. 1) All original vendor invoices must be addressed and be sent DIRECTLY to: City of Toronto Accounting Services Division Corporate Accounts Payable 55 John Street 14 Floor, Metro Hall Toronto, ON M5V 3C6 2) Invoice/s submitted to the City of Toronto must have complete "ship to" information including: I. Nam Name e of Ci City ty D Div ivis isio ion, n, II. The City Di Division's vision's cont contact act name an and d phone num number ber (the per person son order ordering ing or pi picking cking up the g goods oods and/or services), III.Delivery location ofument goodsinform and/or services, IV. Purchasi Purchasing ng doc document information ation on the invoice (blank (blanket et cont contract ract number, contrac contractt rel release ease o order rder number (CRO) purchase order (PO) or Divisional Purchase Order (DPO) must be clearly indicated on the invoice. (*This purchasing number should be provided by City staff at the time of order*) Invoices that do not contain the required billing information may be returned with non-payment to the vendor for correction. 3) City purchases with the use of a credit card/Pcard, are NOT to be sent to Corporate Accounts Payable. These invoices are considered paid.
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Employees of the City of Toronto not to have an interest in City Contracts To prevent employees of the City from having any interest in contracts with the City, it is hereby declared expressly that an employee of the City shall not be interested him/herself or by or with or through another in any contract with the City or with any commission or person acting for the City or in any contracts for the supply of goods or materials to a contractor for work for which the Corporation pays or is liable directly or indirectly to pay, other than such interest as is expected under Subsection 92-5 of Bylaw No. 1996-0447 of the City of Toronto.
This order is given subject to the terms of the call document and any written agreement between the City and the Vendor. In absence of more specific terms contained in the call document or any written agreement, the following general conditions will apply:
1. Unless otherwise stated, the goods, materials, articles, equipment, work or services, specified or called for in or under this order, shall be delivered or completely performed within the period set out herein as the guaranteed period of delivery or completion.
2. Unless otherwise indicated herein the prices stated are payable in Canadian Funds at the City of Toronto, and any Federal Goods and Services Tax applicable shall be shown as a separate item. 3. The prices stated in t his order cover the goods, materials, articles or equipment, referred to herein, being delivered F.O.B. destination, Freight, Express, Duty and all ot her charges prepaid, unless otherwise indicated herein. A detailed delivery ticket or piece tally, showing the exact quantity of goods, materials, articles or equipment, shall accompany each delivery thereof. A foreperson's, storekeeper's or other receiver's receipt shall not bind the City to accept the goods, materials, articles or equipment covered thereby, or the particulars of the delivery ticket or piece tally therefore. In the event that goods, materials, articles or equipment, specified or called for herein, are to be furnished from a point outside Canada at a price which is expressly not to include importation charges into Canada or delivery in the City of Toronto area, Canadian Customs Invoice Form M.A., in quadruplicate, with Bill of Lading, Export Entry Form, Express receipt or advice of shipment by Parcel Post, shall be mailed to the Customs Office, Finance Department, Purchasing and Materials Management Division, City Hall, 100 Queen Street West, Toronto, Ontario M5H 2N2, Canada. 4. The City shall have the right to cancel at any time any contract or any part of any contract resulting from this order in respect to the goods, materials, articles, equipment, work or services, covered thereby, not delivered or performed at that time, without incurring any liability whatsoever in respect thereto. 5. Unless otherwise stated, all goods, materials, articles, or equipment supplied, and all work or services performed pursuant to this order, shall be subject to inspection by the City at the point of unloading or site of the work or services. No extra charge shall be made by the Vendor for packaging, packing or containers, unless otherwise indicated herein. 6. No verbal arrangement or agreement, relating to the goods, materials, articles, equipment, work or s ervices, specified or called for under this order, will be considered binding and every notice, advice or other communication pertaining thereto, must be in writing and signed by a duly authorized person.
7. By accepting this contract the vendor shall comply with the City's current Purchasing By-law, policies and procedures available on the City's web site (http://www.city.toronto.on.ca/tenders/index.htm).
8. The Vendor shall comply with the conditions of the City's "Fair Wage Policy" and the City's "Labour Trades Obligations in the Construction Industry", copies of which are available on request to the Fair Wage and Labour Trades Office, Human Resources Division, Corporate Services Department, City Hall, 100 Queen St. West, Toronto, Ontario M5H 2N2, Canada.
9. The Vendor shall at all times well and truly save, defend, keep harmless and fully indemnify the City and its servants, employees and agents, from and against all actions, suits, claims, demands, loss, costs, charges, damages and expenses, brought or made against or incurred by the City, its servants, employees or agents, in any way relating to goods, materials, articles, or equipment, supplied, or the supplying thereof, or work or services, performed, of the performing thereof, pursuant to this used in supplying such goods, materials, articles or equipment, or in performing s uch work or services, or arising out of the subsequent use or operation of such goods, materials, articles, equipment or work.
10. In the event that the Vendor fails or neglects to comply with any of the conditions set out herein, any contracts resulting from this order may be unconditionally cancelled by the City without notice. 11. Any contract with the City resulting from this order is entered into on the part of the City in full faith that no employee of the City has any interest whatsoever therein.
12. Any person or Corporation contracting with the City pursuant hereto, their representatives and assigns, shall forfeit all claims under the contract, and for all work done or materials, goods, ware or merchandise furnished under it, if it shall appear that an employee of the City at any given time or agreed to be given an interest therein.
13. Under contract with the City pursuant hereto, payment shall not be made until a declaration, which may be required by the City, of the person claiming payment, or of such other person as the City deems acceptable, is made to the effect that no employee of the City, is in private capacity, directly interested in such account, or in any part of the work or materials, goods, wares or merchandise mentioned therein, or of the money thereby claimed, and that the amount of the account is correct.
14. All goods, materials, articles, equipment,work or services, specified or called for in or under this order, shall be supplied or performed at the price or prices and on the basis set forth or referred to in and in accordance with the Offer and this order. The basis on which this order is given shall include any specifications, plans, price schedules, samples, addenda or other details pertaining thereto, or provided in connection therewith.
15. The Vendor warrants that any goods, materials, articles or equipment, to be supplied under or pursuant to this order, that is or are to be made or used for a particular purpose, will be f it and suitable for that purpose. 16. Wherever used in this order t he word "City" means the City of Toronto and the word "Vendor" means the person or persons or Corporation to whom the order is issued.