Email

Published on July 2016 | Categories: Documents | Downloads: 51 | Comments: 0 | Views: 347
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Email Effectiveness

Emails: Points to keep in mind
Subject Line Components Motivation to read Message Composition Use of email Software Netiquettes

Subject Line
Attention Grabbing Tells Exactly about the message Short Never leave the subject line blank Good Subject Lines: µYour Sep 25 Test¶s marks¶, µlast date for submission of assignment¶, µrequest for guiding in summer project¶,¶thank you for your application to volunteer for teach India¶ Not so good Subject Lines: µ For your information¶,¶Assignment¶, µsummer project¶, µapplication¶

Other Components
To: the place for email address of the recipient Cc: Courtesy Copy- Some one other than the prime recipient Bcc: Blind Courtesy Copy- the recipient s message will not show who else is receiving the message Subject line: the headline Attachments: to enter a file Message: the main message

Motivation to Read
Start with You Talk Directly about the benefits Ask the reader a question to draw him/her What else? I got your letter/Your letter arrived I have an interesting plan for you/ You will be interested in the plan

Message Composition
A Direct, Conversation style is generally more effective Refrain from using all caps. Limit the use of bold, italics or underlining Use a Salutation and a closing remark Do not make the email too long Check for grammar and language/ use initialism cautiously

Sample Email
subject Business education method Professor Joshi, My name is Dr. Craig Watters and I¶m the CEO of Capsim® Management Simulations, Inc. We develop and distribute the Capstone® Business Simulation. As an educational tool, it is ranked premier in its class and is used worldwide. I would like to send you a free review copy of the simulation. It is Internet-based and has been adopted by 375,000 students at over 550 schools such as Harvard, Wharton, UC Berkeley, Baylor and Northwestern. It is also used in corporate education by many companies including GE, Goldman Sachs, Johnson & Johnson, Caterpillar, Allstate and Samsung. The reasons our simulations are used so widely are their outstanding and unmatched educational effectiveness, our unlimited support for both you and your students plus consistent positive feedback from the people it¶s designed to teach. Evaluations show students love it. As a fellow educator, I believe you'll find the information valuable, whether or not you adopt the program. To receive your free sample, please send me your mailing address. Sincerely. Dr. Craig Watters, CEO Capsim Management Simulations, Inc.® If you prefer not to hear from me again or would like to be contacted only occasionally, please just let me know.

Use of email Software
Email to fax Managing address book and messages Scheduling of tasks /Calendar Junk mail filter Smart Tags Mailbox clean up Auto reply Customisable Settings Chat option etc

Email Etiquettes
Ask before you send huge attachments Be careful with punctuations around URLs. Clean up emails before forwarding them Don t forward hoaxes Use lot of white spaces Don not send reply to all Read out before you send email Message recovery Do not use email for confidential information

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