Fairness Campaign Seeks Administrative Coordinator
Content
Administrative Coordinator
Reports to: Director
6/1/08
Office Management • In cooperation with Fairness Campaign’s leadership and director, facilitate organizational systems and volunteers in a manner that furthers the Fairness Campaign’s strategic plans • Accurately and timely manage Campaign’s databases • Engage, support and train volunteers to assist with maintaining databases • Manage records and files, with volunteer assistance, to be accessible and usable • Manage office, building and grounds, with volunteer assistance, to be clean and welcoming • Ensure office is equipped with necessary supplies • Supervise maintenance of office equipment (i.e. phones, computers, copier, fax, etc.) Bookkeeping • Process accounts payable and accounts receivable • Process bi-monthly payroll and associated tax deposits and report filings • Process contributions and bank deposits • Process credit card pledges • Reconcile bank statements • Manage general ledger and process monthly journal entries • Prepare and file annual tax returns • Provide monthly financial statements to the Fairness Campaign’s Coordinating Committee • Assist investments management committee Communications • Assist in creating a positive impression and a welcoming environment for Fairness through friendly, effective communication with contacts in person, via phone, email and website • Answer and direct telephone calls, record and distribute messages • Respond in timely manner to constituent and ally communications (phone and email); direct to leadership and director as appropriate • Facilitate communication with Fairness Campaign’s leadership via email, phone and mail • Facilitate regular communication with committees • Foster volunteer recruitment by sharing information about opportunities • Coordinate and assist in executing action alerts (phone and email) • Support the maintenance of an active, accurate calendar of Campaign’s community activities and committee meetings • Maintain open line of communication with ally groups, facilitate strong relationships Fundraising and Financial Development • Accurately maintain all member, donor and volunteer database records • Support membership recruitment and renewal efforts at community-based events
Reports to: Director
6/1/08
Office Management • In cooperation with Fairness Campaign’s leadership and director, facilitate organizational systems and volunteers in a manner that furthers the Fairness Campaign’s strategic plans • Accurately and timely manage Campaign’s databases • Engage, support and train volunteers to assist with maintaining databases • Manage records and files, with volunteer assistance, to be accessible and usable • Manage office, building and grounds, with volunteer assistance, to be clean and welcoming • Ensure office is equipped with necessary supplies • Supervise maintenance of office equipment (i.e. phones, computers, copier, fax, etc.) Bookkeeping • Process accounts payable and accounts receivable • Process bi-monthly payroll and associated tax deposits and report filings • Process contributions and bank deposits • Process credit card pledges • Reconcile bank statements • Manage general ledger and process monthly journal entries • Prepare and file annual tax returns • Provide monthly financial statements to the Fairness Campaign’s Coordinating Committee • Assist investments management committee Communications • Assist in creating a positive impression and a welcoming environment for Fairness through friendly, effective communication with contacts in person, via phone, email and website • Answer and direct telephone calls, record and distribute messages • Respond in timely manner to constituent and ally communications (phone and email); direct to leadership and director as appropriate • Facilitate communication with Fairness Campaign’s leadership via email, phone and mail • Facilitate regular communication with committees • Foster volunteer recruitment by sharing information about opportunities • Coordinate and assist in executing action alerts (phone and email) • Support the maintenance of an active, accurate calendar of Campaign’s community activities and committee meetings • Maintain open line of communication with ally groups, facilitate strong relationships Fundraising and Financial Development • Accurately maintain all member, donor and volunteer database records • Support membership recruitment and renewal efforts at community-based events
